Kyocera TASKalfa 3501i, TASKalfa 4501i, TASKalfa 5501i User Guide

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TASKalfa 3501i TASKalfa 4501i TASKalfa 5501i

OPERATION GUIDE

> Preface

Preface

Thank you for purchasing the TASKalfa 3501i/TASKalfa 4501i/TASKalfa 5501i.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies as shown below.

> Overview

NOTE

Operations from your PC

Copy functions Printer functions USB memory

Send functions

Document

Box functions

Fax functions

Original Electronic data Fax data USB memory

Output Data

Application

SecurityInput Data

FAX Operation Guide

This function is useful for a variety of purposes, including saving data in the machine and in a USB memory stick.

Printing Data Saved on the Printer (page 4-14) Using a Custom Box (page 5-52)

Command Center RX You can check the status and

change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-33)

Command Center RX User Guide

You can expand the machine functions according to your needs.

Application (page 5-10)

You can use the machine security levels according to your needs.

Strengthen security (page v)

Copying (page 5-20) Printing from PC (page 4-1)

Saving Documents to USB Memory (Scan to USB) (page 5-69)

Sending (page 5-23)

Over view

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. A fax function is available as an option.

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• To learn how to load paper, place originals, set up shared folders, and add addresses to the address book, refer to

Preparation before Use on page 3-1

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various

Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions.

Once you set the functions as a preset program, all you need to do is press the program number to call up the functions. Using this program brings the same results even if operated by another person.

Program (page 5-6)

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-14)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing many-page handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-52)

Optimize your office workflow Save energy and cost

Send one time with multiple sending options (Multi Sending)

Save frequently used documents in the machine (Custom Box)

Save energy as needed (Energy Saver function / Energy Saver Recovery Level)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as E-mail, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-36)

You can share frequently used documents with the others.

You can save the frequently used document in the machine and print or send it when needed.

A document can be shared among multiple users.

Using a Custom Box (page 5-52)

iii

On Off

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

Energy Saver function (page 3-14) Weekly Timer Settings (page 8-56)

> Machine Features

Save energy and cost Create attractive documents

Print multiple originals onto one sheet (Duplex / Combine)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Combine (page 6-31) Duplex (page 6-39)

Skip blank pages when printing (Skip Blank Page)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-56)

Prevent image bleed-through (Prevent Bleed-through)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-thru (page 6-26)

Create attractive documents Strengthen security

Create a booklet (Booklet)

Print a stamp on copies (Text Stamp / Bates Stamp)

Password-protect a PDF file (PDF Encryption Functions)

It is useful when preparing handout.

You can create a magazine, pamphlet, or other booklet from sheet originals.

Facing-page, two-sided copies of originals can be folded down the center to create a booklet.

The cover page can be printed onto colored paper or heavy paper.

Booklet (page 6-36)

It is useful when adding text or date that is not included in originals.

You can print desired text and date as a stamp onto the first page or all pages.

Text Stamp (page 6-48) Bates Stamp (page 6-50)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6-

65)

> Machine Features

OK !

1 MB

Strengthen security

Protect data on the hard disk (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the hard disk automatically.

To prevent an external leakage, the machine encrypts data before writing it to the hard disk.

Data Security (page 8-50)

Prevent loss of finished documents (Private Print)

You can temporarily save a printer document in the machine. By printing the document from the machine prevents someone takes your document.

Private Print/Stored Job (page 4-14)

Strengthen security Use functions more efficiently

Strengthen security (for administrator use)

Expand functions as necessary (Application)

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-6)

Display file size before sending / storing a job (File Size Confirmation)

Various functions are available for administrators to strengthen security.

To Strengthen the Security (page 2-

31)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Application (page 5-10)

You can check the file size before sending/storing the document.

If your server specifies an e-mail size limit, you can check the size in advance.

File Size Confirmation (page 6-64)

> Machine Features

Use functions more efficiently

Install the machine without concerning the network cables (Wireless Network)

In an environment where the wireless LAN is used, you can install the machine without concerning the network cables.

Wireless Network (page 8-48)

Use USB memory (USB Memory)

It is useful when you need to print document outside your office or you cannot print document from your PC.

Plugging USB memory directly into the

machine enables you to print the files

stored in the USB memory.

You can print the document from the USB memory by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB memory also.

Printing Documents Stored in Removable USB Memory (page 5-

67) Saving Documents to USB Memory (Scan to USB) (page 5-69)

Specify image file format (Scan Format)

You can select the various file formats when sending/storing images.

File Format (page 6-59)

Use functions more efficiently

Skip the error job (Job Skip Functions)

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

Error Job Skip (page 8-55)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-33)

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows. For details, refer to Color Selection (page 6-24).

Color mode Description

Color/Gray Color/B & W

Full Color Scans a document in full color.

Grayscale Scans a document in grayscale.

Black & White Scans a document in black & white.

Automatically recognizes whether a document being scanned is color or black & white.

Reference image

Before After

vii

> Color and Image Quality Functions

Adjusting Image Quality

To adjust the image quality, use the following functions.

Sample image

I want to...

Before After

Easily adjust the image quality to match your own image

Function Page

Remove dark background or bleed-through from the original such as a newspaper.

Clearly reproduce fine lines, faint lines, broken lines, and other fine details in a CAD or other drawings.

Adjust the image quality precisely

Adjust the density. Density page 6-22

Emphasize or blur the image outline.

Example: Emphasize the image outlines

Darken or lighten the background (the area with no texts or images) of a document.

Example: Lightening the background

Program

[Newspaper Copy]

Program

[Drawing Copy]

Sharpness page 6-25

Background Density page 6-25

page 5-6

Prevent bleed-through in 2-sided originals.

Adjust the scanned image

Decrease the file size and produce the characters clearly.

Convert a paper document to PDF with searchable text.

Prevent Bleedthrough

File format

[High Comp. PDF]

File format

[PDF] or

[High Comp. PDF] with

[OCR]

page 6-26

page 6-59

viii

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed guides

Start using the machine quickly

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation and use of the machine. Be sure to

For safe use of the machine

read this guide before using the machine.

Safety Guide (TASKalfa 3501i/TASKalfa 4501i/TASKalfa 5501i)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to initialize the system.

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Scan images and save with information

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Technical Reference

Print without using the printer driver

Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Command Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information. 2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such

4 Printing from PC Explains functions that are available when the machine is used as a printer. 5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making

6 Using Various Functions Explains convenient functions that are available on the machine. 7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs

8 Setup and Registration (System

Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other

11 Appendix Describes convenient options that are available for the machine. Provides information

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

as how to use the operation panel, load paper, log in and log out, and create an address book.

copies, sending documents, and using document boxes.

being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

problem occurs.

on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader X is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description Example

[Bold] Indicates keys on the operation panel and buttons on

your computer screen.

[Regular] Indicates keys on the touch panel. Press [OK].

"Regular" Indicates a message or setting displayed on the touch

panel or computer screen.

Press the [Start] key. Click the [OK] button.

"Ready to copy." appears.

You can select from the "Print size" menu.

> About the Operation Guide (this Guide)

Using Various Functions > Functions

Functions

Original Size

Specify the original size to be scanned.

Copy

Org./Paper/

Finishing

Send

Org./Sending

Data Format

Custom

Box

Functions

USB

Memory

Functions

Copy

Copy Image

Preview

Copies

Image QualityOrg./Paper/

Finishing

Quick Setup Layout/Edit Advanced

Setup

Shortcut 1

Shortcut 4

Shortcut 3

Shortcut 2

Shortcut 6

Shortcut 5

Original Zoom Paper

100%

---

: : :

---

Place original.

Program

100% A4

Preview

Original Zoom Paper

: : :

Preview

Staple /Punch

Normal 0

DensityPaper

Selection

Auto

Zoom

100%

Off1-sided

>>1-sided

Duplex

Off

Combine

Custom

Box

No.

Name

Owner

Used

Add/Edit Box

1/1

0001 SALES Anonymous - - - -

Store File Detail Open

Custom Box

Search(No.)

Search(Name)

Program

Send

Destination Detail

ABCD abcd@efg.com

㪘㪻㪻㫉㪼㫊㫊㪙㫆㫆㫂

Folder Path Entry

㪜㪄㫄㪸㫀㫃㪘㪻㪻㫉㩷㪜㫅㫋㫉㫐

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

1/1

i-FAX Addr Entry

㪝㪘㪯㩷㪥㫆㪅㪜㫅㫋㫉㫐

WSD Scan /DSM Scan

Destination

TUVW 192.168.188.120

Group1 Group1

EEE

Detail/Edit Delete RecallChainDirectOn Hook

Org./Sending

Data Format

㪨㫌㫀㪺㫂㩷㪪㪼㫋㫌㫇㪛㪼㫊㫋㫀㫅㪸㫋㫀㫆㫅㪚㫆㫃㫆㫉㪆

㪠㫄㪸㪾㪼㩷㪨㫌㪸㫃㫀㫋㫐

㪘㪻㫍㪸㫅㪺㪼㪻

㪪㪼㫋㫌㫇

㪧㫉㫆㪾㫉㪸㫄

USB

Memory

DetailDelete

Memory Information

001/999

Name Date and Time Size

Remove Memory

Document

MB1

Document MB3

Document MB4

Document MB1

Document MB2

02/02/2013 09:30

02/02/2013 09:40

02/02/2013 09:50

02/02/2013 10:00

02/02/2013 10:05

Removable Memory

Store FileOpen

Copy

Org./Paper/

Finishing

On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.

Icon Description Icon Description

The function can be used when copying a document.

Copy screen

The function can be used when sending a document.

The function can be used when saving to or printing from a user box.

User box screen

The function can be used when saving to or printing from removable memory such as a USB memory stick.

Send screen

Icon Description

Access to the function is indicated by icons.

Example: Press the [Org./Paper/Finishing] tab in the Copy

screen to use the function.

xii

Removable memory screen

> About the Operation Guide (this Guide)

System Menu

Quick Setup Wizard

Common Settings

Copy

Document Box/Removable Memory

Printer

System/Network

Cassette/MP Tray Settings

Home

Send

FAX

Report

1/2

Press [ ] or [ ] to scroll up and down.

User Login/Job Accounting - User Login

㪦㪽㪽

OKCancel

Server Type

Kerberos

User login administration. Select authentication method.

Local Authentication

Network Authentication

Expansion Authentication

Add/Edit

NTLM

Ext.

Domain

Default Domain

Host Name

Host

Conventions used in procedures for operating the machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Press the [System Menu] key



Press [Common Settings]



Press [ ] twice



Press [Next] in "Message Board Settings"

Touch panel keys that are pressed are outlined in red.

Press the [System Menu] key, [Common Settings], 

[ ] (twice), and then [Next] in "Message Board Settings".

Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.

xiii

> About the Operation Guide (this Guide)

Original Paper

Originals and Paper Sizes

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation.

Orientation Indicated size

Verti cal orientation

Dimension Y of the original/paper is longer than X.

Horizontal orientation (-R)

Dimension Y of the original is shorter than X.

A4, B5, A5, B6, A6 Letter, Statement

A4-R, B5-R, A5-R, B6R, A6-R, Letter-R, Statement-R

* Original/paper sizes that can be used vary depending on the function and source tray. For details,

refer to Specifications on page 11-22

Icons on the touch panel

The following icons are used to indicate original and paper placement orientations on the touch panel.

Orientation Original Paper

Verti cal orientation

Horizontal direction

xiv

Contents

Preface ...........................................................................................................................i

Overview .......................................................................................................................ii

Machine Features ........................ ... .... ... ......................................................................iii

Color and Image Quality Functions ..........................................................................vii

Basic Color Modes ............................................................................................. vii

Adjusting Image Quality .................................................................................... viii

Guides Provided with the Machine ............................................................................ix

About the Operation Guide (this Guide) ....................................................................x

Structure of the guide ...........................................................................................x

Conventions Used in This Guide ........................................................................ xi

Contents ....................................... .......................... .......................... ...................... .....xv

Menu Map ...................................................................................................................xxi

1 Legal and Safety Information .................................................................1-1

Notice .................................................................................................................................. 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-4

Laser Safety (Europe) ................................................................................................ 1-5

Legal Restriction on Copying/Scanning ..................................................................... 1-6

EN ISO 7779 .............................................................................................................. 1-6

EK1-ITB 2000 ............................................................................................................. 1-6

Legal Information ....................................................................................................... 1-7

Energy Saving Control Function .............................................................................. 1-13

Automatic 2-Sided Copy Function ............................................................................ 1-13

Resource Saving - Paper ......................................................................................... 1-13

Environmental benefits of "Power Management" ..................................................... 1-13

Energy Star (ENERGY STAR®) Program ................................................................ 1-14

2 Installing and Setting up the Machine ...................................................2-1

Part Names .......................................................................................................................... 2-2

Machine Exterior ........................................................................................................ 2-2

Connectors/Interior ..................................................................................................... 2-4

With Optional Equipments Attached .......................................................................... 2-5

Determining the Connection Method and Preparing Cables .......................................... 2-6

Connection Example .................................................................................................. 2-6

Preparing Necessary Cables .................................................................................... 2-7

Connecting Cables ............................................................................................................. 2-8

Connecting LAN Cable ............................................................................................... 2-8

Connecting USB Cable .............................................................................................. 2-9

Connecting the Power Cable ..................................................................................... 2-9

Power On/Off ......................... ... ... .... ................................................................................. 2-10

Power On ................................................................................................................. 2-10

Power Off ................................................................................................................. 2-11

Installing Software ........................................................................................................... 2-13

Software on DVD (Windows) ................................................................................... 2-13

Installing Printer Driver in Windows ......................................................................... 2-14

Uninstalling the Software ......................................................................................... 2-16

Installing Printer Driver in Macintosh ........................................................................ 2-17

Setting TWAIN Driver ............................................................................................... 2-19

Setting WIA Driver .................................................................................................... 2-20

Login/Logout .................................................................................................................... 2-21

Login ........................................................................................................................ 2-21

Logout ...................................................................................................................... 2-22

Default Settings of the Machine ...................................................................................... 2-23

Setting Date and Time ............................................................................................. 2-23

Network Setup (LAN Cable Connection) .................................................................. 2-25

Quick Setup Wizard ................................................................................................. 2-28

Checking the Counter .............................................................................................. 2-30

Additional Preparations for the Administrator .............................................................. 2-31

To Send Documents to a PC ................................................................................... 2-31

To E-mail Scanned Images ...................................................................................... 2-31

To Strengthen the Security ...................................................................................... 2-31

Command Center RX ....................................................................................................... 2-33

Accessing Command Center RX ............................................................................. 2-34

Changing Security Settings ...................................................................................... 2-35

Changing Host Name ............................................................................................... 2-36

E-mail settings .......................................................................................................... 2-37

Registering Destinations .......................................................................................... 2-40

Registering a Custom Box ....................................................................................... 2-41

Data Migration from Other Kyocera Products ............................................................... 2-42

Migrating the Address Book ..................................................................................... 2-42

3 Preparation before Use ...........................................................................3-1

Using the Operation Panel ................................ ................................................................ 3-2

Operation Panel Keys ................................................................................................ 3-2

Adjusting the Operation Panel Angle ......................................................................... 3-3

Touch Panel Display ............. ... ... .... ... ... ............................................................................. 3-4

Home Screen ............................................................................................................. 3-4

Display for Originals and Paper ................................................................................. 3-8

Display of keys that cannot be set ............................................................................. 3-8

Original Preview ......................................................................................................... 3-9

Enter key and Quick No. Search key ....................................................................... 3-11

Help Screen ............................................................................................................. 3-12

Accessibility Functions (Magnifying the View) ......................................................... 3-13

Energy Saver function ............. ... .... ... ... ... .... ... ................................................................. 3-14

Low Power Mode and Auto Low Power Mode ......................................................... 3-14

Sleep and Auto Sleep .............................................................................................. 3-15

Loading Paper .................................... ... ... .... ... ... ... .... ... ....................................................3-16

Before Loading Paper .............................................................................................. 3-17

Loading in the Cassettes .......................................................................................... 3-18

Loading Paper in the Multi Purpose Tray ................................................................. 3-26

Paper stopper ........................................................................................................... 3-29

Specifying Paper Size and Media ............................................................................ 3-30

Preparation for Sending a Document to a PC ............................................................... 3-35

Making a note of the computer name and full computer name ................................ 3-35

Making a note of the user name and domain name ................................................. 3-36

Creating a Shared Folder, Making a Note of a Shared Folder ................................. 3-37

Configuring Windows Firewall (for Windows 7) ........................................................ 3-41

Registering Destinations in the Address Book ............................................................. 3-45

Adding a Destination (Address Book) ...................................................................... 3-45

Adding a Destination on One Touch Key (One Touch Key) ..................................... 3-53

4 Printing from PC ......................................................................................4-1

Printing from PC ................................................................................................................. 4-2

Printer driver print settings screen ............................................................................. 4-5

Printer Driver Help ...................................................................................................... 4-6

Changing the default printer driver settings (Windows 7) .......................................... 4-6

Canceling printing from a computer ........................................................................... 4-6

Banner printing ......... ... .... ... ... ... .......................................................................................... 4-7

Printing Data Saved on the Printer ................................................................................. 4-14

Private Print/Stored Job ........................................................................................... 4-14

Quick Copy/Proof and Hold ...................................................................................... 4-16

xvi

5 Operation on the Machine ......................................................................5-1

Loading Originals ............................................................................................................... 5-2

Placing Originals on the Platen .................................................................................. 5-2

Loading Originals in the Document Processor ........................................................... 5-3

Checking the Equipment's Serial Number ....................................................................... 5-5

Program ............................... .......................... ......................... .......................... ................... 5-6

Registering Programs ................................................................................................ 5-7

Recalling Programs .................................................................................................... 5-7

Editing and Deleting Programs .................................................................................. 5-9

Application ................................ ....................................................... ................................. 5-10

Installing Applications ............................................................................................... 5-10

Activating/Deactivating Application .......................................................................... 5-11

Deleting Applications ................................................................................................ 5-13

Registering Shortcuts

(Copy, Send, and Document Box Settings) ................................................................... 5-14

Adding Shortcuts ...................................................................................................... 5-14

Editing and Deleting Shortcuts ................................................................................. 5-15

Using the Internet Browser ............................ ................................................................. 5-16

Launching and Exiting the Browser .......................................................................... 5-16

Using the Browser Screen ....................................................................................... 5-17

Canceling Jobs .................................................................................................................5-18

Canceling Jobs ......................................................................................................... 5-18

Canceling printing from a computer ......................................................................... 5-19

Copying ............................................................................................................................. 5-20

Basic Operation ........................................................................................................ 5-20

Reserve Next ........................................................................................................... 5-21

Interrupt Copy .......................................................................................................... 5-22

Sending ............................................................................................................................. 5-23

Basic Operation ........................................................................................................ 5-24

Specifying Destination .............................................................................................. 5-26

Checking and Editing Destinations .......................................................................... 5-34

Confirmation Screen of Destinations ........................................................................ 5-35

Sending to Different Types of Destinations (Multi Sending) ..................................... 5-36

WSD Scan/DSM Scan ............................................................................................. 5-37

Scanning using TWAIN ...................... ... ... .... ... ... ... .... ... .................................................... 5-41

Scanning a document placed in the machine .......................................................... 5-41

Scanning a document stored in a custom box ......................................................... 5-43

Scanning with FMU Connection ..................................................................................... 5-45

Using FMU Connection to scan an original .............................................................. 5-45

What is Document Box? .................................................................................................. 5-46

Basic Operation for Document Box .......................................................................... 5-47

Using a Custom Box ....... ... ... ... ... .... ................................................................................. 5-52

Creating a New Custom Box (Add/Edit Box) ............................................................ 5-52

Editing Custom Box .................................................................................................. 5-54

Storing Documents (Store File) ................................................................................ 5-55

Printing Documents (Print) ....................................................................................... 5-56

Sending Documents (Send) ..................................................................................... 5-57

Editing Documents ................................................................................................... 5-59

Deleting Documents ................................................................................................. 5-63

Job Box ............................................................................................................................. 5-64

Outputting Repeat Copy Jobs .................................................................................. 5-64

Form for Form Overlay ............................................................................................. 5-65

Printing Documents Stored in Removable USB Memory ............................................. 5-67

Saving Documents to USB Memory (Scan to USB) ...................................................... 5-69

Check the USB memory information .......................... .................................................... 5-70

Removing USB Memory ................................................................................................... 5-71

Manual Staple .............. .... ... ... ... ... .... ................................................................................. 5-72

xvii

6 Using Various Functions ........................................................................6-1

Functions Available on the Machine ... ... .... ... ................................................................... 6-2

Copy ...........................................................................................................................6-2

Send ...........................................................................................................................6-4

Custom Box (Store File, Printing, Send) .................................................................... 6-6

Removable Memory (Store File, Printing Documents) ............................................... 6-9

Functions .......................................................................................................................... 6-11

Original Size ............................................................................................................. 6-11

Paper Selection ........................................................................................................ 6-12

Mixed Size Originals ................................................................................................ 6-14

Original Orientation .................................................................................................. 6-16

Fold .......................................................................................................................... 6-17

Collate/Offset ........................................................................................................... 6-18

Staple/Punch ............................................................................................................ 6-19

Paper Output ............................................................................................................ 6-22

Density ..................................................................................................................... 6-22

Original Image .......................................................................................................... 6-23

EcoPrint .................................................................................................................... 6-24

Color Selection ......................................................................................................... 6-24

Sharpness ................................................................................................................ 6-25

Background Density Adj. .......................................................................................... 6-25

Prevent Bleed-thru ................................................................................................... 6-26

Zoom ........................................................................................................................ 6-27

Combine ................................................................................................................... 6-31

Margin/Centering, Margin, Centering ....................................................................... 6-33

Border Erase ............................................................................................................ 6-34

Booklet ..................................................................................................................... 6-36

Duplex ...................................................................................................................... 6-39

Cover ........................................................................................................................ 6-42

Form Overlay ........................................................................................................... 6-43

Page # ...................................................................................................................... 6-44

Memo Page .............................................................................................................. 6-46

Image Repeat ........................................................................................................... 6-47

Text Stamp ............................................................................................................... 6-48

Bates Stamp ............................................................................................................. 6-50

Continuous Scan ...................................................................................................... 6-52

Auto Image Rotation ................................................................................................ 6-53

Negative Image ........................................................................................................ 6-53

Mirror Image ............................................................................................................. 6-53

Job Finish Notice ...................................................................................................... 6-54

File Name Entry ....................................................................................................... 6-54

Priority Override ....................................................................................................... 6-55

Repeat Copy ............................................................................................................ 6-55

DP Read Action ........................................................................................................ 6-56

Skip Blank Page ....................................................................................................... 6-56

2-sided/Book Original ............................................................................................... 6-57

Sending Size ............................................................................................................ 6-58

File Format ............................................................................................................... 6-59

File Separation ......................................................................................................... 6-62

Scan Resolution, Resolution .................................................................................... 6-62

E-mail Subject/Body ................................................................................................. 6-62

Send and Print ......................................................................................................... 6-63

Send and Store ........................................................................................................ 6-63

FTP Encrypted TX .................................................................................................... 6-64

File Size Confirmation .............................................................................................. 6-64

Delete after Printed .................................................................................................. 6-64

Delete after Transmitted ........................................................................................... 6-64

Storing Size .............................................................................................................. 6-65

Encrypted PDF Password ........................................................................................ 6-65

JPEG/TIFF Print ....................................................................................................... 6-66

XPS Fit to Page ........................................................................................................ 6-66

xviii

Functions Available in the Home Screen ....................................................................... 6-67

Send to Me (E-mail) ................................................................................................. 6-67

Send to Me from Box (E-mail) .................................................................................. 6-67

7 Status/Job Cancel ...................................................................................7-1

Checking Job Status ....................... ... ... ... .......................................................................... 7-2

Details of the Status Screens ..................................................................................... 7-4

Checking Detailed Information of Jobs ...................................................................... 7-9

Checking Job History ........................... ........................................................................... 7-11

Checking the Detailed Information of Histories ........................................................ 7-13

Sending the Log History ........................................................................................... 7-13

Pause and Resumption of Jobs ...................................................................................... 7-14

Canceling of Jobs ............................................................................................................ 7-14

Priority Override for Waiting Jobs .......... .......................................................... .............. 7-15

Reordering Print Jobs ...................................................................................................... 7-16

Device/Communication ......................................... ................................. .......................... 7-17

Removing the USB Memory ..................................................................................... 7-18

Canceling FAX Communication ............................................................................... 7-19

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) .................... 7-20

8 Setup and Registration (System Menu) ................................................8-1

System Menu ...................................................................................................................... 8-2

Operation Method ...................................................................................................... 8-2

System Menu Settings ............................................................................................... 8-4

Cassette/MP Tray Settings ........................................................................................ 8-7

Common Settings ....................................................................................................... 8-9

Home ........................................................................................................................ 8-28

Copy ......................................................................................................................... 8-28

Send ......................................................................................................................... 8-29

Document Box/Removable Memory ........................................................................ 8-34

FAX .......................................................................................................................... 8-35

Printer ....................................................................................................................... 8-35

Report ...................................................................................................................... 8-37

System/Network ....................................................................................................... 8-43

Edit Destination ........................................................................................................ 8-53

User Login/Job Accounting ...................................................................................... 8-53

User Property ........................................................................................................... 8-54

Date/Timer/Energy Saver ......................................................................................... 8-54

Adjustment/Maintenance .......................................................................................... 8-57

Internet ..................................................................................................................... 8-60

Application ................................................................................................................ 8-60

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

User Login ........................................................................................... ................................ 9-2

First User Login Administration .................................................................................. 9-2

User Login Setting ...................................................................................................... 9-2

User Login .................................................................................................................. 9-4

Authentication Security .............................................................................................. 9-6

Adding a User (Local User List) ................................................................................. 9-8

Changing User Properties ........................................................................................ 9-11

Local Authorization ................................................................................................... 9-15

Group Authorization Set. .......................................................................................... 9-15

Guest Authorization Set. .......................................................................................... 9-18

Obtain NW User Property ........................................................................................ 9-21

Simple Login Settings .............................................................................................. 9-23

ID Card Settings ....................................................................................................... 9-26

Job Accounting Setting ................................................................................................... 9-27

First Job Accounting Setup ...................................................................................... 9-27

Job Accounting Setting ............................................................................................ 9-27

xix

Job Accounting ......................................................................................................... 9-29

Login/Logout ............................................................................................................ 9-29

Job Accounting Access ............................................................................................ 9-30

Job Accounting (Local) ............................................................................................. 9-31

Accounting List ......................................................................................................... 9-32

Managing Accounts .................................................................................................. 9-33

Default Setting .......................................................................................................... 9-36

Counting the Number of Pages Printed ................................................................... 9-38

Apply Limit ................................................................................................................ 9-40

Copier/Printer Count ................................................................................................ 9-40

Unknown ID Job ............................................................................................................... 9-41

10 Troubleshooting ....................................................................................10-1

Regular Maintenance ....................................................................................................... 10-2

Cleaning ................................................................................................................... 10-2

Toner Container Replacement ................................................................................. 10-6

Waste Toner Box Replacement ............................................................................... 10-9

Replacing Staples .................................................................................................. 10-12

Disposing of the Punch Waste ............................................................................... 10-16

Troubleshooting ............................................................................................................. 10-18

Solving Malfunctions .............................................................................................. 10-18

Responding to Messages ....................................................................................... 10-23

Adjustment/Maintenance ........................................................................................ 10-36

Clearing Paper Jams .............................................................................................. 10-39

Clearing a Staple Jam ............................................................................................ 10-63

11 Appendix ................................................................................................11-1

Optional Equipment ........ ... ... ... ... .... ................................................................................. 11-2

Overview of Optional Equipment .............................................................................. 11-2

Optional Applications ............................................................................................... 11-8

Character Entry Method ................................................................................................. 11-10

Entry Screens ......................................................................................................... 11-10

Entering Characters ............................................................................................... 11-12

Paper ............................................................................................................................... 11-13

Basic Paper Specifications ..................................................................................... 11-13

Choosing the Appropriate Paper ............................................................................ 11-14

Special Paper ......................................................................................................... 11-17

Specifications ................................................................................................................. 11-22

Common functions ................................................................................................. 11-22

Copy functions ....................................................................................................... 11-24

Printer functions ..................................................................................................... 11-25

Scanner functions .................................................................................................. 11-25

Document Processor (Option) ................................................................................ 11-26

Paper Feeder (500-sheet x 2) (Option) .................................................................. 11-26

Large Capacity Feeder (1,500-sheet x 2) (Option) ................................................ 11-27

Side Feeder (3,000-sheet) (Option) ....................................................................... 11-27

1,000-sheet Finisher (Option) ................................................................................ 11-28

4,000-sheet Finisher (Option) ................................................................................ 11-29

Hole Punch Unit (Option) ....................................................................................... 11-29

Mailbox (Option) ..................................................................................................... 11-30

Center-Folding Unit (Option) .................................................................................. 11-30

Inner Job Separator (Option) ................................................................................. 11-31

Inner Job Separator (JS-732) (Option) ................................................................... 11-31

Right Job Separator (Option) ................................................................................. 11-32

Banner Tray (Option) ............................................................................................. 11-32

Glossary .......................................................................................................................... 11-33

Index .............................................................................................................................Index-1

> Menu Map

Copy

Menu Map

(The names displayed on the touch panel are used here. These may differ from the referenced titles.)

Org./Paper/Finishing Original Size (page 6-11)

Paper Selection (page 6-12)

Mixed Size Originals (page 6-14)

Original Orientation (page 6-16)

Fold (page 6-17)

Collate/Offset (page 6-18)

Staple/Punch Staple (page 6-19)

Paper Output (page 6-22)

Image Quality Density (page 6-22)

Original Image (page 6-23)

EcoPrint (page 6-24)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Prevent Bleed-thru (page 6-26)

Layout/Edit Zoom (page 6-27)

Combine (page 6-31)

Margin/Centering (page 6-33)

Border Erase (page 6-34)

Booklet (page 6-36)

Punch (page 6-20)

Duplex (page 6-39)

Cover (page 6-42)

Form Overlay (page 6-43)

xxi

> Menu Map

Layout/Edit Page # (page 6-44)

Memo Page (page 6-46)

Image Repeat (page 6-47)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

Advanced Setup Continuous Scan (page 6-52)

Auto Image Rotation (page 6-53)

Negative Image (page 6-53)

Mirror Image (page 6-53)

Job Finish Notice (page 6-54)

File Name Entry (page 6-54)

Priority Override (page 6-55)

Repeat Copy (page 6-55)

DP Read Action (page 6-56)

Program (page 5-6)

Skip Blank Page (page 6-56)

xxii

> Menu Map

Send

Destination Address Book (page 5-26)

E-mail Addr Entry (page 5-29)

Folder Path Entry (page 5-31)

FAX No. Entry (refer to FAX Operation Guide) i-FAX Address Entry (refer to FAX Operation Guide)

WSD Scan/DSM Scan (page 5-37)

Org./Sending Data Format Original Size (page 6-11)

Mixed Size Originals (page 6-14)

2-sided/Book Original (page 6-57)

Original Orientation (page 6-16)

Sending Size (page 6-58)

File Format (page 6-59)

File Separation (page 6-62)

Long Original (refer to FAX Operation Guide)

Color/Image Quality Density (page 6-22)

Original Image (page 6-23)

Scan Resolution (page 6-62)

FAX TX Resolution (refer to FAX Operation Guide)

Color Selection (page 6-24)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Prevent Bleed-thru (page 6-26)

xxiii

> Menu Map

Advanced Setup Zoom (page 6-27)

Centering (page 6-33)

Border Erase (page 6-34)

FAX Delayed Transmission (refer to FAX Operation Guide)

Continuous Scan (page 6-52)

Job Finish Notice (page 6-54)

File Name Entry (page 6-54)

E-mail Subject/Body (page 6-62)

i-FAX Subject/Body (refer to FAX Operation Guide) FAX Direct Transmission (refer to FAX Operation Guide) FAX Polling RX (refer to FAX Operation Guide)

Send and Print (page 6-63)

Send and Store (page 6-63)

FTP Encrypted TX (page 6-64)

Program (page 5-6)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

File Size Confirmation (page 6-64)

FAX TX Report (refer to FAX Operation Guide)

xxiv

> Menu Map

Custom Box

Custom Box Store File Functions Original Size (page 6-11)

Mixed Size Originals (page 6-14)

2-sided/Book Original (page 6-57)

Original Orientation (page 6-16)

Storing Size (page 6-65)

Prevent Bleed-thru (page 6-26)

Density (page 6-22)

Original Image (page 6-23)

Detail (page 5-47)

Scan Resolution (page 6-62)

Color Selection (page 6-24)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Zoom (page 6-27)

Centering (page 6-33)

Border Erase (page 6-34)

Continuous Scan (page 6-52)

Job Finish Notice (page 6-54)

File Name Entry (page 6-54)

Program (page 5-6)

xxv

> Menu Map

Custom Box Open Print Functions Paper Selection (page 6-12)

Collate/Offset (page 6-18)

Staple/Punch (page 6-19) Staple (page 6-19)

Paper Output (page 6-22)

Combine (page 6-31)

Margin/Centering (page 6-33)

Booklet (page 6-36)

Printing (page 6-41)

Cover (page 6-42)

Form Overlay (page 6-43)

Page # (page 6-44)

Job Finish Notice (page 6-54)

Punch (page 6-20)

File Name Entry (page 6-54)

Delete after Printed (page 6-64)

Priority Override (page 6-55)

EcoPrint (page 6-24)

Zoom (page 6-27)

Fold (page 6-17)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

Image Quality Density (page 6-22)

Original Image (page 6-23)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Prevent Bleed-thru (page 6-26)

Program (page 5-6)

xxvi

> Menu Map

Custom Box Open Send Destination (page 5-26)

Functions Sending Size (page 6-58)

File Format (page 6-59)

FAX TX Resolution (refer to

Centering (page 6-33)

FAX Delayed Transmission

(refer to FAX Operation Guide)

Job Finish Notice (page 6-54)

File Name Entry (page 6-54)

E-mail Subject/Body (page 6-62)

i-FAX Subject/Body

(refer to FAX Operation Guide)

FTP Encrypted TX (page 6-64)

Delete after Transmitted (page 6-64)

Zoom (page 6-27)

File Separation (page 6-62)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

File Size Confirmation (page 6-64)

FAX TX Report (refer to FAX Operation Guide)

FAX Operation Guide

)

Color/Image Quality

Program (page 5-6)

Join (page 5-61)

Move/Copy (page 5-59)

Delete (page 5-66)

Store File (page 5-55)

Search(Name) (page 5-47)

Page Selection (page 5-47)

Detail (page 5-47)

Preview (page 5-50)

Density (page 6-22)

Original Image (page 6-23)

Resolution (page 6-62)

Color Selection (page 6-24)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Prevent Bleed-thru (page 6-26)

Search(No.) (page 5-47)

Search(Name) (page 5-47)

Add/Edit Box (page 5-52)

xxvii

> Menu Map

Job Box

Removable

Memory

Job Box Private Print/Stored Job (page 4-14)

Quick Copy/Proof and Hold (page 4-16)

Repeat Copy (page 6-55)

Form for Form Overlay (page 5-65)

Removable Memory Print Functions Paper Selection (page 6-12)

Collate/Offset (page 6-18)

Staple/Punch (page 6-19) Staple (page 6-19)

Paper Output (page 6-22)

Margin (page 6-33)

Duplex (page 6-39)

Job Finish Notice (page 6-54)

Priority Override (page 6-55)

EcoPrint (page 6-24)

Fold (page 6-17)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

Encrypted PDF Password (page 6-65)

JPEG/TIFF Print (page 6-66)

XPS Fit to Page (page 6-66)

Punch (page 6-20)

xxviii

> Menu Map

Removable Memory Store File Functions Original Size (page 6-11)

Mixed Size Originals (page 6-14)

2-sided/Book Original (page 6-57)

Original Orientation (page 6-16)

Storing Size (page 6-65)

Prevent Bleed-thru (page 6-26)

Density (page 6-22)

Original Image (page 6-23)

Scan Resolution (page 6-62)

Color Selection (page 6-24)

Sharpness (page 6-25)

Background Density Adj. (page 6-25)

Zoom (page 6-27)

Centering (page 6-33)

Delete (page 5-48)

Detail (page 5-47)

Memory Information (page 5-70)

Remove Memory (page 5-71)

FAX Box (refer to FAX Operation Guide)

Border Erase (page 6-34)

Continuous Scan (page 6-52)

Job Finish Notice (page 6-54)

File Name Entry (page 6-54)

File Format (page 6-59)

File Separation (page 6-62)

Text Stamp (page 6-48)

Bates Stamp (page 6-50)

xxix

> Menu Map

Status/

Job Cancel

Printing Jobs (page 7-4)

Sending Jobs (page 7-6)

Storing Jobs (page 7-7)

Device/Communication (page 7-17)

Paper/Supplies (page 7-20)

xxx

> Menu Map

System

Quick Setup Wizard FAX Setup (page 2-28)

Energy Saver Setup (page 2-28)

Cassette/MP Tray Settings Cassette 1 (page 8-7)

Cassette 2 (page 8-7)

Cassette 3 (page 8-7)

Cassette 4 (page 8-7)

Cassette 5 (page 8-7)

MP Tray Setting (page 8-8)

Common Settings Language (page 8-9)

Default Screen (page 8-9)

Sound Buzzer (page 8-9)

Keyboard Layout (page 8-10)

Original/Paper Settings Custom Original Size (page 8-10)

Measurement (page 8-14)

FAX Speaker Volume (refer to FAX Operation Guide) FAX Monitor Volume (refer to FAX Operation Guide)

Custom Paper Size (page 8-10)

Media Type Setting (page 8-10)

Default Paper Source (page 8-11)

Auto Detect Original Size (page 8-11)

Media for Auto (B&W) (page 8-11)

Paper Source for Cover (page 8-12)

Special Paper Action (page 8-12)

xxxi

> Menu Map

Common Settings Error Handling Duplexing Error (page 8-14)

Finishing Error (page 8-14)

No Staple Error (page 8-14)

Finished Pages Exceeded (page 8-14)

Punch Waste Full Error (page 8-15)

Paper Mismatch Error (page 8-15)

Inserted Paper Mismatch (page 8-15)

Paper Jam before Staple (page 8-15)

Paper Output (page 8-16)

Orientation Confirmation (page 8-16)

Function Defaults Original Orientation (page 8-17)

Original Image (Copy) (page 8-17)

Org. Image (Send/Store) (page 8-17)

Scan Resolution (page 8-17)

FAX TX Resolution (refer to FAX Operation Guide)

Color Selection (page 8-17)

File Format (page 8-17)

File Separation (page 8-17)

Backgrnd Density (Copy) (page 8-17)

BackgrndDens.(Send/Store) (page 8-17)

Prevent Bleed-thru (Copy) (page 8-17)

Prevent Bleed(Send/Store) (page 8-17)

Zoom (page 8-17)

Border Erase Default (page 8-17)

Border Erase to Back Page (page 8-17)

Margin Default (page 8-18)

Auto Image Rotation (Copy) (page 8-18)

EcoPrint (page 8-18)

Toner Save Level (EcoPrint) (page 8-18)

High Comp. PDF Image (page 8-18)

xxxii

> Menu Map

Common Settings Function Defaults Color TIFF Compression (page 8-18)

Image Quality (File Format) (page 8-18)

Collate/Offset (page 8-18)

JPEG/TIFF Print (page 8-18)

XPS Fit to Page (page 8-18)

PDF/A (page 8-18)

Cont. Scan (Except FAX) (page 8-18)

Continuous Scan (FAX) (refer to FAX Operation Guide)

File Name Entry (page 8-18)

E-mail Subject/Body (page 8-19)

i-FAX Subject/Body (page 8-19)

DP Read Action (page 8-19)

OCR Text Recognition (page 8-19)

Primary OCR Language (page 8-19)

Auto Image Rotation (OCR) (page 8-19)

Repeat Copy (page 8-20)

Skip Blank Page (page 8-20)

USB Keyboard Type (page 8-20)

System Stamp (page 8-20)

Manual Staple (page 8-24)

Offset Documents by Job (page 8-24)

Low Toner Alert Level (page 8-25)

Display Status/Log (page 8-25)

Message Banner Print (page 8-25)

Customize Status Display (page 8-26)

Function Key Usage (page 8-26)

Message Board Settings (page 8-27)

Remote Printing (page 8-27)

Home Customize Desktop (page 3-5)

Customize Taskbar (page 3-5)

Wallpaper (page 3-5)

xxxiii

> Menu Map

Copy Paper Selection (page 8-28)

Auto Image Rotation Action (page 8-28)

Auto Paper Selection (page 8-28)

Auto % Priority (page 8-28)

Paper Size for Small Original (page 8-28)

Preset Limit (page 8-28)

Reserve Next Priority (page 8-29)

Quick Setup Registration (page 8-29)

Send Quick Setup Registration (page 8-29)

Dest. Check before Send (page 8-29)

Color Type (page 8-29)

Entry Check for New Dest. (page 8-29)

Default Screen (page 8-29)

Send and Forward (page 8-30)

Document Box/Removable Memory

FAX (refer to FAX Operation Guide)

New Destination Entry (page 8-30)

Recall Destination (page 8-30)

OCR Text Recognition Act. (page 8-30)

HighCompressionPDF Mode (page 8-30)

Custom Box (page 5-52)

FAX Box (refer to FAX Operation Guide)

Job Box Quick Copy Job Retention (page 8-34)

Repeat Copy Job Retention (page 8-34)

Deletion of Job Retention (page 8-34)

Polling Box (refer to FAX Operation Guide )

Quick Setup Registration (page 8-34)

xxxiv

> Menu Map

Printer Emulation (page 8-35)

EcoPrint (page 8-35)

Toner Save Level (EcoPrint) (page 8-35)

Override A4/Letter (page 8-35)

Duplex (page 8-35)

Copies (page 8-35)

Orientation (page 8-36)

Form Feed Timeout (page 8-36)

LF Action (page 8-36)

CR Action (page 8-36)

Job Name (page 8-36)

User Name (page 8-36)

Paper Feed Mode (page 8-36)

KIR (page 8-36)

Report Print Report Status Page (page 8-37)

Font List (page 8-37)

Network Status (page 8-37)

Service Status (page 8-38)

Optional Network Status (page 8-38)

Admin Report Settings Outgoing FAX Report (refer to FAX Operation Guide)

Incoming FAX Report (refer to FAX Operation Guide)

Result Report Settings Send Result Report (page 8-38)

FAX RX Result Report (refer to FAX Operation Guide) Job Finish Notice Setting (refer to FAX Operation Guide) RX Result Report Type (refer to FAX Operation Guide)

Sending Log History Auto Sending (page 8-39)

Sending Log History (page 8-39)

Destination (page 8-39)

Job Log Subject (page 8-39)

Personal Information (page 8-39)

xxxv

> Menu Map

Report Login History Settings Login History (page 8-40)

Auto Sending (page 8-40)

Destination (page 8-40)

Subject (page 8-40)

Log Reset (page 8-40)

Device Log History Settings

Secure Comm. Error Log Secure Comm. Error Log (page 8-42)

System/Network Network Host Name (page 8-43)

Device Log History (page 8-41)

Auto Sending (page 8-41)

Destination (page 8-41)

Subject (page 8-41)

Auto Sending (page 8-42)

Destination (page 8-42)

Subject (page 8-42)

TCP/IP Setting TCP/IP (page 8-43)

Protocol Settings SMTP (E-mail TX) (page 8-45)

IPv4 (page 8-43)

IPv6 (page 8-44)

Bonjour (page 8-44)

IPSec (page 8-44)

POP3 (E-mail RX) (page 8-45)

FTP Client (Transmission) (page 8-

45)

FTP Server (Reception) (page 8-45)

SMB Client (Transmission): (page 8-

45)

NetBEUI (page 8-45)

WSD Scan (page 8-45)

WSD Print (page 8-45)

i-FAX (page 8-45)

DSM Scan (page 8-45)

ThinPrint (page 8-45)

LPD (page 8-45)

Raw (page 8-45)

IPP (page 8-45)

IPP over SSL (page 8-45)

HTTP (page 8-46)

HTTPS (page 8-46)

xxxvi

> Menu Map

System/Network Network Protocol Settings LDAP (page 8-46)

SNMPv1/v2c (page 8-46)

SNMPv3 (page 8-46)

Enhanced WSD (page 8-46)

Enhanced WSD over SSL (page 8-

46)

Security Settings (page 8-46)

LAN Interface (page 8-46)

Restart Network (page 8-46)

Proxy (page 8-47)

Optional Network Network Interface (Send) (page 8-49)

Wireless Network (page 8-48)

Network Interface (Send) (page 8-49)

Security Level (page 8-49)

Interface Block Setting USB Host (page 8-50)

Data Security (page 8-50)

Document Guard (page 8-51)

Optional Function (page 8-52)

Restart Entire Device (page 8-52)

Edit Destination Address Book (page 3-45)

One Touch Key (page 3-53)

Print List (refer to FAX Operation Guide)

Address Book Defaults Sort (page 8-53)

USB Device (page 8-50)

USB Storage (page 8-50)

Optional Interface 1 (page 8-50)

Optional Interface 2 (page 8-50)

Narrow Down (page 8-53)

Address Book Type (page 8-53)

xxxvii

> Menu Map

User Login/Job Accounting User Login Setting User Login (page 9-4)

Authentication Security User Account Lockout Set. (page 9-

Local User List (page 9-8)

Local Authorization (page 9-15)

Group Authorization Set. Group Authorization (page 9-15)

Guest Authorization Set. Guest Authorization (page 9-18)

Obtain NW User Property (page 9-21)

Simple Login Settings Simple Login (page 9-23)

ID Card Settings Keyboard Login (page 9-26)

Password Policy Settings (page 9-7)

Group List (page 9-16)

Guest Property (page 9-18)

Simple Login Key (page 9-23)

User Property (page 9-11)

Password Login (page 9-26)

Job Accounting Setting Job Accounting (page 9-29)

Job Accounting Access (page 9-30)

Job Accounting (Local) Print Accounting Report (page 9-31)

Total Job Accounting (page 9-38)

Each Job Accounting (page 9-39)

Accounting List (page 9-32)

Default Setting (page 9-36)

Apply Limit (page 9-40)

Copier/Printer Count (page 9-40)

Unknown ID Job (page 9-41)

xxxviii

> Menu Map

Date/Timer/Energy Saver Date/Time (page 8-54)

Date Format (page 8-54)

Time Zone (page 8-54)

Auto Panel Reset (page 8-54)

Auto Error Clear (page 8-54)

Low Power Timer (page 8-54)

Panel Reset Timer (page 8-55)

Sleep Timer (page 8-55)

Interrupt Clear Timer (page 8-55)

Error Job Skip (page 8-55)

Error Clear Timer (page 8-55)

Unusable Time (refer to FAX Operation Guide)

Sleep Rules (models for Europe) (page 8-55)

Sleep Level (models except for Europe) (page 8-56)

EnergySaver RecoveryLevel (page 8-56)

Weekly Timer Settings (page 8-56)

Adjustment/Maintenance Density Adjustment Copy (page 8-57)

Send/Box (page 8-57)

FAX (refer to FAX Operation Guide)

Background Density Adj. Copy (Auto) (page 8-57)

Send/Box (Auto) (page 8-57)

Correcting Black Lines (page 8-57)

System Initialization (page 8-57)

Display Brightness (page 8-57)

Silent Mode (page 8-57)

Memory Diagnostics (page 8-57)

Auto Color Correction (page 8-58)

Tone Curve Adjustment (page 8-58)

Drum Refresh 1 (page 8-58)

Drum Refresh 2 (page 8-58)

Internet (page 8-60)

Application (page 8-60)

Developer Refresh (page 8-58)

Color Calibration Cycle (page 8-58)

Calibration (page 8-59)

Correct Paper Curl (page 8-59)

xxxix

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

Legal Restriction on Copying/Scanning ................................................................................................... 1-6

EN ISO 7779 ............................................................................................................................................ 1-6

EK1-ITB 2000 .......................................................................................................................................... 1-6

Legal Information ..................................................................................................................................... 1-7

Energy Saving Control Function ............................................................................................................ 1-13

Automatic 2-Sided Copy Function ......................................................................................................... 1-13

Resource Saving - Paper ....................................................................................................................... 1-13

Environmental benefits of "Power Management" ................................................................................... 1-13

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-14

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

1-2

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)

• Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.)

Use coated paper at a temperature of 80.6 °F (27°C) or less and a humidity of 60% or less.

Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following locations when selecting a site for the machine.

The machine automatically detects and displays the following message when the environmental temperature is too high or too low.

Message: "Warning for high temperature. Adjust the room temperature." or "Warning for low temperature. Adjust the room temperature."

To use the machine under optimum conditions, adjust the temperature and the humidity of your room if the message is displayed.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

1-3

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If

coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of

your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,

contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

1-4

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation

exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

1-5

Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

1-6

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited.

Regarding Trade Names

• PRESCRIBE is a registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,

Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of

International Typeface Corporation.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or registered trademarks of ACCESS CO., LTD. in the United States, Japan and other countries.

• Java is a registered trademark of Oracle and/or its affiliates.

All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in this Operation Guide.

1-7

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1-8

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or

personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

1-9

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project. http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source code, documentation source, and configuration files.

1-10

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work by the copyright owner or by an individual or Legal Entity authorized to submit on behalf of the copyright owner. For the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code control systems, and issue tracking systems that are managed by, or on behalf of, the Licensor for the purpose of discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable copyright license to reproduce, prepare Derivative Works of, publicly display, publicly perform, sublicense, and distribute the Work and such Derivative Works in Source or Object form.

3. Grant of Patent License. Subject to the terms and conditions of this License, each Contributor hereby grants to You a perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent license to make, have made, use, offer to sell, sell, import, and otherwise transfer the Work, where such license applies only to those patent claims licensable by such Contributor that are necessarily infringed by their Contribution(s) alone or by combination of their Contribution(s) with the Work to which such Contribution(s) was submitted. If You institute patent litigation against any entity (including a cross-claim or counterclaim in a lawsuit) alleging that the Work or a Contribution incorporated within the Work constitutes direct or contributory patent infringement, then any patent licenses granted to You under this License for that Work shall terminate as of the date such litigation is filed.

4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions:

(a)You must give any other recipients of the Work or Derivative Works a copy of this License; and

(b)You must cause any modified files to carry prominent notices stating that You changed the files; and

(c)You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent, trademark,

and attribution notices from the Source form of the Work, excluding those notices that do not pertain to any part of the Derivative Works; and

(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

must include a readable copy of the attribution notices contained within such NOTICE file, excluding those notices that do not pertain to any part of the Derivative Works, in at least one of the following places: within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation, if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as a whole, provided Your use, reproduction, and distribution of the Work otherwise complies with the conditions stated in this License.

1-11

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NONINFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing, shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential damages of any character arising as a result of this License or out of the use or inability to use the Work (including but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format. We also recommend that a file or class name and description of purpose be included on the same "printed page" as the copyright notice for easier identification within third-party archives.

Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for the specific language governing permissions and limitations under the License.

1-12

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state

but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to

Low Power Mode and Auto Low Power Mode (page 3-14)

Sleep

The device automatically enters Sleep when 45 minutes (for TASKalfa 3501i), or 60 minutes (for TASKalfa 4501i or TASKalfa 5501i) have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see

Sleep and Auto Sleep (page 3-15)

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to

(page 6-39)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

Duplex

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002 an equivalent quality standard, be used.

This machine also supports printing on 64 g/m further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

1-13

Legal and Safety Information > Notice

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

1-14

2 Installing and Setting up

the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation.

Part Names ........................................................................................................................................................ 2-2

Machine Exterior ...................................................................................................................................... 2-2

Connectors/Interior .................................................................................................................................. 2-4

With Optional Equipments Attached ........................................................................................................ 2-5

Determining the Connection Method and Preparing Cables .............................................................................. 2-6

Connection Example ................................................................................................................................ 2-6

Preparing Necessary Cables ................................................................................................................... 2-7

Connecting Cables ............................................................................................................................................. 2-8

Connecting LAN Cable ............................................................................................................................ 2-8

Connecting USB Cable ............................................................................................................................ 2-9

Connecting the Power Cable ................................................................................................................... 2-9

Power On/Off ................................................................................................................................................... 2-10

Power On ............................................................................................................................................... 2-10

Power Off ................................................................................................................................................ 2-11

Installing Software ............................................................................................................................................ 2-13

Software on DVD (Windows) ................................................................................................................. 2-13

Installing Printer Driver in Windows ....................................................................................................... 2-14

Uninstalling the Software ....................................................................................................................... 2-16

Installing Printer Driver in Macintosh ..................................................................................................... 2-17

Setting TWAIN Driver ............................................................................................................................. 2-19

Setting WIA Driver ................................................................................................................................. 2-20

Login/Logout .................................................................................................................................................... 2-21

Login ...................................................................................................................................................... 2-21

Logout .................................................................................................................................................... 2-22

Default Settings of the Machine ....................................................................................................................... 2-23

Setting Date and Time ........................................................................................................................... 2-23

Network Setup (LAN Cable Connection) ............................................................................................... 2-25

Quick Setup Wizard ............................................................................................................................... 2-28

Checking the Counter ............................................................................................................................ 2-30

Additional Preparations for the Administrator ................................................................................................... 2-31

To Send Documents to a PC .................................................................................................................. 2-31

To E-mail Scanned Images .................................................................................................................... 2-31

To Strengthen the Security ..................................................................................................................... 2-31

Command Center RX ....................................................................................................................................... 2-33

Accessing Command Center RX ........................................................................................................... 2-34

Changing Security Settings ................................................................................................................... 2-35

Changing Host Name ............................................................................................................................ 2-36

E-mail settings ....................................................................................................................................... 2-37

Registering Destinations ........................................................................................................................ 2-40

Registering a Custom Box ..................................................................................................................... 2-41

Data Migration from Other Kyocera Products .................................................................................................. 2-42

Migrating the Address Book ................................................................................................................... 2-42

2-1

Installing and Setting up the Machine > Part Names

3 4 56 7 8 9 10 11 12

14 15 19 16 1718 19

Part Names

Machine Exterior

1 Document Processor (Option)

2 Original Loaded Indicator

3 Original Width Guides

4 Cleaning Cloth Compartment

5 Original Table

6 Original eject table

7 Original stopper

8 USB Port (A1)

9 Slit Glass

10 Original Size Indicator Plates

Optional Equipment (page 11-2)

11 Platen

12 Operation Panel

13 Front Cover

14 Cassette 1

15 Cassette 2

16 Main Power Switch

17 Inner Tray

18 Paper stopper

19 Handles

2-2

Installing and Setting up the Machine > Part Names

23 24 25222120

26 27

28 29

30 31

20 Paper Width Adjusting Tab

21 Paper Length Guide

22 (Paper Width Guide) Lock

23 Clip Holder

24 Right Cover 1 Lever

25 Right Cover 1

26 Right Cover 2 Lever

27 Right Cover 2

28 Paper Width Guide

29 Multi Purpose Tray

30 Support Tray Section of the Multi Purpose Tray

31 Right Cover 3 Lever

32 Right Cover 3

2-3

Installing and Setting up the Machine > Part Names

1 2

7 8

Connectors/Interior

1 Network Interface Connector

2 USB Port (A2)

3 USB Interface Connector (B1)

4 Option Interface

5 Toner Container (Black)

6 Toner Container Release Lever

7 Waste Toner Tray

8 Waste Toner Box

9 Release Button

10 Cleaning Brush

2-4

Installing and Setting up the Machine > Part Names

5-a

5-b

5-d

5-c

5-e

With Optional Equipments Attached

1Platen Cover

2 Mailbox

3 Document Finisher

4 Folding Unit

5 Cassette 3 to 5

• 5-a: Cassette 3 • 5-b: Cassette 4 • 5-c: Cassette 5

• 5-d: Cassette 4 • 5-e: Cassette 3

Optional Equipment (page 11-2)

6 Control Section of the Finisher

Manual Staple (page 5-72)

2-5

Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables

NOTE

Administrator's PC

Command Center RX

Network settings,

Scanner default settings,

User and destination registration

Printing

Network FAX (Option)

FAX (Option)

USB

Network

MFP

Send E-mail

Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message.

Send SMB

Saves the scanned image as a data file on your PC.

Send FTP

Sends the scanned image as a data file on the FTP.

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized interface for communication between software applications and image acquisition devices.

Determining the Connection Method and Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)

If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN cable.

Optional Network (page 8-47)

2-6

Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables

Preparing Necessary Cables

Prepare the necessary cables according to the interface you use.

Available Standard Interfaces

Connection Environment Function Necessary Cable

Connect a LAN cable to the machine.

Printer/Scanner /Network FAX

Network Interface LAN (10BASE-T or 100BASE-TX, 1000BASE-T Shielded)

Connect a USB cable to the machine.

* Function available when using optional fax kit. For more information on using the Network FAX, refer to the

Printer USB2.0 compatible cable (Hi-Speed USB

compliant, Max. 5.0 m, Shielded)

FAX Operation Guide

2-7

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting Cables

Connecting LAN Cable

If the power is on, turn the main power switch off.

Power Off (page 2-11)

Connect the machine.

Connect the LAN cable to the network interface connector.

Connect the other end of the cable to the hub.

Set up the machine.

Power on the machine and configure the network.

For details, refer to Network Setup (LAN Cable Connection) on page 2-25.

2-8

Installing and Setting up the Machine > Connecting Cables

IMPORTANT

Connecting USB Cable

If the power is on, turn the main power switch off.

Power Off (page 2-11)

Connect the machine.

Connect the USB cable to the USB interface connector (B1) located on the left side of the body.

Connect the other end of the cable to the PC.

Connecting the Power Cable

Connect one end of the supplied power cable to the machine and the other end to a power outlet.

Only use the power cable that comes with the machine.

2-9

Installing and Setting up the Machine > Power On/Off

IMPORTANT

NOTE

Main Power indicator

Power On/Off

Power On

When the main power indicator is lit... (Recovery from sleep)

Press the [

Power

] key.

When the main power indicator is off...

Turn the main power switch on.

When turning off the main power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch.

If the optional Data Security Kit is activated, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.

2-10

Installing and Setting up the Machine > Power On/Off

IMPORTANT

Main Power indicator

Check that the indicators are off.

Power Off

When not turning off the main power switch... (sleep)

Press the [ light up.

Power

] key. The [

Low Power Mode and Auto Low Power Mode (page 3-14) Sleep and Auto Sleep (page 3-15)

Power

] key light will go out, and the Main Power indicator will

When turning off the main power switch...

Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes.

When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning off the main power switch while the machine is operating may cause it to malfunction.

Press the [Power] key.

Verify that the [

Power

] key light has gone out and that the Main Power indicator is lit up.

2-11

Installing and Setting up the Machine > Power On/Off

CAUTION

IMPORTANT

Turn the main power switch off.

In case of not using the machine for an extended period of time...

If this machine will be left unused for a n extended p eriod (e.g. overnight) , turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove th e power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception.

Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.

2-12

Installing and Setting up the Machine > Installing Software

Installing Software

Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Software on DVD (Windows)

You can use either [ can be installed and the printer port selection method vary depending on which method is selected.

Software Function Description

KX DRIVER Print This driver enables files on a computer to be printed by the

KX XPS DRIVER This printer driver supports the XPS (XML Paper Specification)

KPDL mini-driver/

PCL mini-driver

Kyocera TWAIN Driver

Express Install

Scan This driver enables scanning on the machine using a TWAIN-

] or [

Custom Install

machine. Multiple page description languages (PCL XL, KPDL, etc.) are supported by a single driver. This printer driver allows you to take full advantage of the features of the machine.

Use this driver to print PDF files.

format developed by Microsoft Corporation.

This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features and option features that can be used with this driver.

compliant software application.

The machine has two types of TWAIN drivers: one for scanning a document placed in the machine, and one for reading document data stored in a document box.

] can be selected for the installation method. The software that

Installation method

●

: Standard installation : Allows selection of

○

the components to be installed

Express

Install

Custom

Install

●

○

Kyocera WIA Driver

FAX Driver FAX This makes it possible to send a document created in a

File Management Utility

KYOCERA Net Direct Print

KYOCERA Net Viewer

FONTS - These are display fonts that enable the machine's built-in fonts

Utility This makes it possible to send and save a scanned document

WIA (Windows Imaging Acquisition) is a function of Windows that enables reciprocal communication between an imaging device such as a scanner and an image processing software application. An image can be acquired using a WIA-compliant software application, which is convenient when a TWAINcompliant software application is not installed in the computer.

computer software application as a fax via the machine.

to a specified network folder.

This makes it possible to print a PDF file without starting Adobe Acrobat/Reader.

This is a utility that enables monitoring of the machine on the network.

to be used in a software application.

●

○

2-13

Installing and Setting up the Machine > Installing Software

NOTE

Click [View License Agreement] and read the License Agreement.

Installation on Windows must be done by a user logged on with administrator privileges.

When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the installation, press the [

The optional Fax Kit is required in order to make use of fax functionality.

WIA driver and KX XPS DRIVER cannot be installed on Windows XP.

Power

] key to wake the device from Low Power Mode or Sleep before continuing.

Installing Printer Driver in Windows

The following procedure is an example for installing the software in Windows 7 using [

You can use either [ automatically detects connected machines and installs the required software. Use [ specify the printer port and select the software to be installed. For details, refer to Custom Installation in the

Driver User Guide

Express Install

on the DVD.

Insert the DVD.

Installation on Windows must be done by a user logged on with administrator privileges.

If the "

Welcome to the Found New Hardware Wizard

Cancel

[

If the autorun screen is displayed, click [

If the user account management window appears, click [

] or [

Custom Install

] can be selected for the installation method. [

Run Setup.exe

Express Install

Custom Install

" dialog box displays, select

Yes

] ([

Allow

Express Install

] if you want to

]).

]

Printer

Display the screen.

2-14

Installing and Setting up the Machine > Installing Software

NOTE

Packages include the following software:

• Driver Package KX DRIVER, Fonts

• Scan Package Kyocera TWAIN Driver

Install using [Express Install].

You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.)

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on

and click

(Reload).

If the Windows security window appears, click [

Finish the installation.

When you have selected [ will appear after [ machine. Device settings can be configured after the installation is completed. For details, refer to the Device Settings in the

Finish

Install this driver software anyway

Device settings

] is clicked. Configure the settings for options installed on the

Printer Driver User Guide

] in Windows XP, the dialog box for device setting

on the DVD.

If a system restart message appears, restart the computer by following the screen prompts. This completes the printer driver installation procedure.

The TWAIN driver can be installed if the machine and computer are connected via a network. If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver (page

2-19).

2-15

Installing and Setting up the Machine > Installing Software

NOTE

Uninstalling the Software

Perform the following procedure to delete the Software from your computer.

Uninstallation on Windows must be done by a user logged on with administrator privileges.

Display the screen.

Click [

Start

] button on the Windows and then select [

Uninstall Kyocera Product Library

and [

Uninstall the software.

Place a check in the check box of the software to be deleted.

] to display the Uninstall Wizard.

All Programs

], [

Kyocera

Finish uninstalling.

If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure.

The software can also be uninstalled using the Product Library.

In the Product Library installation screen, click [ instructions to uninstall the software.

Uninstall

], and follow the on-screen

2-16

Installing and Setting up the Machine > Installing Software

NOTE

Installing Printer Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer.

Installation on MAC OS must be done by a user logged on with administrator privileges.

When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

For details, refer to Printer on page 8-35.

If connecting by Bonjour, enable Bonjour in the machine's network settings.

For details, refer to Bonjour Settings on page 2-27.

In the Authenticate screen, enter the name and password used to log in to the operating system.

Insert the DVD.

Double-click the [

Display the screen.

Double-click [

Install the Printer Driver.

Kyocera

Kyocera OS X vx.x

] icon.

] depending on your Mac OS version.

Install the printer driver as directed by the instructions in the installation software.

This completes the printer driver installation.

If a USB connection is used, the machine is automatically recognized and connected. If an IP connection is used, the settings below are required.

2-17

Installing and Setting up the Machine > Installing Software

NOTE

The number entered in "Address" will automatically appear in "Name". Change if needed.

Configure the printer.

Display the window.

Click the IP icon for an IP connection and then enter the IP address and printer name.

When using a Bonjour connection, select [ Name". The driver with the same name as the machine automatically appears in "Driver".

Select the options available for the machine and click Continue.

The selected machine is added.

Default

] and click the item that appears in "Printer

2-18

Installing and Setting up the Machine > Installing Software

NOTE

Enter the machine name.

Select this machine from the list.To scan a document stored in a custom box in this machine, select a model name with (Box) from "Model".

Enter the machine's IP address or host name.

When user login administration is enabled

Select the checkbox beside [

Authentication

], and enter Login User Name (up to 321 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside [

Account

], and enter the

account ID as many as eight digits.

When using SSL, select the checkbox beside SSL.

When a model name without "(BOX)" is selected, the unit option appears. Set units of measurement.

Setting TWAIN Driver

Display the screen.

Select [

Setting

In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].

Click [

Configure TWAIN Driver.

Start

] button on the Windows, [

]. TWAIN Driver screen appears.

Add

All Programs

], [

Kyocera

] and then [

TWAIN Driver

When the machine's IP address is unknown, contact Administrator.

Finish registering.

Click [

Delete

] to delete the added machine. Click [

Edit

] to change names.

2-19

Installing and Setting up the Machine > Installing Software

Enter the machine IP addresses or host name.

1 2

When user login administration is enabled

Select the checkbox beside [

Authentication

], and enter Login User

Name (up to 321 characters) and Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside [

Account

], and enter the account ID as many as eight digits.

When using SSL, select the checkbox beside SSL.

Set units of measurement.

Setting WIA Driver

Display the screen.

Click [

Start

] button on the Windows and enter [

View scanners and cameras

Click [ screen appears.

] in the search list then the Scanners and Cameras

Scanner

] in [

Program and File Search

In Windows 8, click [ Click [

View scanners and cameras

appears.

Select the same name as this machine from WIA Drivers, and press [

Configure WIA Driver.

] in charms, and then [

] in the search list then the Scanners and Cameras screen

Settings

], and enter "Scanner" in the search box.

Properties

2-20

Installing and Setting up the Machine > Login/Logout

NOTE

Model Name Login User Name Login Password

TASKalfa 3501i

3500 3500

TASKalfa 4501i

4500 4500

TASKalfa 5501i

5500 5500

Enter login user name and password.

abcdef

********

Local

# Keys

ID Card Login

CancelCheck Counter

# Keys

1 2

If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter your login user name and login password.

• The factory default login user name and login password are set as shown below.

You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

• If the guest authentication setting is enabled, the [

Authentication/Logout

For details, refer to the Guest Authorization Set. on page 9-18

Normal login

Enter the login user name and login password to login.

Character Entry Method (page 11-10)

] key must be pressed when logging in.

If this screen is displayed during operations, press [Login User Name] to enter the login user name.

Alternatively, you can login by pressing [Login Password] and entering the login password.

[# Keys] can be pressed to enter the number with the numeric keys on the operation panel.

If [Network Authentication] is selected as the user authentication method, either [Local] or [Network] can be selected as the authentication destination.

To authenticate by ID card, press [ID Card Login].

2-21

Installing and Setting up the Machine > Login/Logout

NOTE

Select the user to login.

No.

Keyboard Login

1/2

04 05 06

07 08 09

10 11 12

Simple Login

If this screen is displayed during operations, select a user and log in.

If a login password is required, an input screen will be displayed.

Simple Login (page 9-23)

Logout

To logout from the machine, press the [

Authentication/Logout

] key to return to the login user

name/login password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine is put to Sleep by pressing the [

Power

] key.

• When the Auto Sleep function is activated.

• When the auto panel reset function is activated.

• When Auto Low Power Mode is activated.

• When the machine is placed in Low Power Mode by pressing the [

2-22

Energy Saver

] key.

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Model Name Login User Name Login Password

TASKalfa 3501i

3500 3500

TASKalfa 4501i

4500 4500

TASKalfa 5501i

5500 5500

System Menu

Edit Destination

User Property

Adjustment/Maintenance

Application

User Login/Job Accounting

Date/Timer/Energy Saver

Internet

2/2

Press [ ] or [ ] to scroll up and down.

Default Settings of the Machine

The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed.

For settings that are configurable from System Menu, refer to Setup and Registration (System Menu) (page 8-1).

Setting Date and Time

Follow the steps below to set the local date and time at the place of installation.

When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.

If user login administration is enabled, you can only change the settings by logging in with administrator privileges. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login].

The factory default login user name and login password are set as shown below.

Be sure to set the time difference before setting the date and time.

If you change the date/time while using the trial version of an application, you will no longer be able to use the application.

Application (page 5-10)

Optional Applications (page 11-8)

Display the screen.

Press the [

System Menu

] key and select [Date/Timer/Energy Saver].

2-23

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Date/Timer/Energy Saver

Change

Date/Time:

Date Format:

Time Zone:

Auto Panel Reset:

Auto Sleep:

Low Power Timer:

Sleep Timer:

Auto Erro

r Clear:

Panel Reset Timer:

Change

1/2

Date/Timer/Energy Saver - Time Zone

㪪㪼㫋㩷㫋㫀㫄㪼㩷㫑㫆㫅㪼㪅㪪㪼㫃㪼㪺㫋㩷㫋㪿㪼㩷㫃㫆㪺㪸㫋㫀㫆㫅㩷㫅㪼㪸㫉㪼㫊㫋㩷㫐㫆㫌㪅

Time Zone

-12:00 International Date Line West

1/16

-11:00 Samoa

-10:00 Hawaii

-09:00 Alaska

-11:00 Universal Coordinated Time-11

-08:00 Baja California

Cancel

Press [ ] or [ ] to scroll up and down.

Date/Timer/Energy Saver - Time Zone

Set time zone. Select the location nearest you.

Time Zone

-08:00 Pacific Time (US & Canada)

2/16

-07:00 Arizona

-07:00 Mountain Time (US & Canada)

-06:00 Guadalajara, Mexico City, Monterrey

-07:00 Chihuahua, La Paz, Mazatlan

-06:00 Saskatchewan

Cancel

Off

Summer Time

Date/Timer/Energy Saver

Change

Date/Time:

Date Format:

Time Zone:

Auto Panel Reset:

Auto Sleep:

Low Power Timer:

Sleep Timer:

Auto Erro

r Clear:

Panel Reset Timer:

Change

1/2

Date/Timer/Energy Saver - Date/Time

Set the date and time.

Off

DayMonthYear

SecondMinuteHour

2013

10 10 31

02 02

Cancel

Press [+] or [-] in each setting.

Configure the settings.

Set the time zone.

Set the summer time.

If you select a region that does not utilize summer time, the summer time setting screen will not appear.

Set the date and time.

2-24

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Model Name Login User Name Login Password

TASKalfa 3501i

3500 3500

TASKalfa 4501i

4500 4500

TASKalfa 5501i

5500 5500

System Menu

Quick Setup Wizard

Common Settings

Copy

Document Box/Removable Memory

Printer

System/Network

Cassette/MP Tray Settings

Home

Send

FAX

Report

1/2

Network Setup (LAN Cable Connection)

The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms.

This section explains the procedure of IPv4 and Bonjour settings for TCP/IP settings. For other network settings, refer to the Network on page 8-43

The factory default login user name and login password are set as shown below.

TCP/IP Settings

IPv4 setting

Set up TCP/IP (IPv4) to connect to the Windows network. The default settings are "TCP/IP Protocol: On, DHCP: On, Auto-IP: On".

• Ask your network administrator for the IP address in advance, and have it ready when you configure this setting. In the following cases, set the IP address of DNS server on the Command Center RX.

• When using the host name with "DHCP" setting set to "Off"

• When using the DNS server with IP address that is not assigned by DHCP automatically.

Refer to the

Command Center RX User Guide

Display the screen.

Press the [

System Menu

] key and select [System/Network].

2-25

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

System/Network

Network:

Optional Network:

Network Interface (Send):

Security Level:

Restart Entire Device:

Interface Block Setting

Document Guard:

Data Security:

Optional Function:

Change

Start

Change

System/Network - Network

Host Name:

TCP/IP Setting:

Protocol Settings:

Security Settings:

LAN In

terface:

Restart Network:

Change

Start

System/Network - TCP/IP Setting

Change

TCP/IP:

Change

IPv4:

IPv6:

Bonjour:

IPSec:

Change

System/Network - IPv4

Set TCP/IP (IPv4). * The setting will be changed after restarting the device or network.

Default Gateway

0.0.0.0

Off

IP Address

Subnet Mask

DHCP

Cancel

Auto-IP

3 4

Select "Network" and then "TCP/IP Setting".

Configure the settings.

When using DHCP server

[DHCP]: Set to [On].

When setting the static IP address

[DHCP]: Set to [Off].

[IP Address]: Enter the address.

[Subnet Mask]: Enter the address.

[Default Gateway]: Enter the address.

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 8-46)

2-26

Installing and Setting up the Machine > Default Settings of the Machine

IMPORTANT

System Menu

Quick Setup Wizard

Common Settings

Copy

Document Box/Removable Memory

Printer

System/Network

Cassette/MP Tray Settings

Home

Send

FAX

Report

1/2

System/Network

Network:

Optional Network:

Network Interface (Send):

Security Level:

Restart Entire Device:

Interface Block Setting

Document Guard:

Data Security:

Optional Function:

Change

Start

Change

System/Network - Network

Host Name:

TCP/IP Setting:

Protocol Settings:

Security Settings:

LAN In

terface:

Restart Network:

Change

Start

System/Network - TCP/IP Setting

Change

TCP/IP:

Change

IPv4:

IPv6:

Bonjour:

IPSec:

Change

System/Network - Bonjour

Use Bonjour. * The setting will be changed after restarting the device or network.

Cancel

Off On

Bonjour Settings

Configure the settings for Bonjour.

Display the screen.

Press the [

Select "Network" and then "TCP/IP Setting".

System Menu

] key and select [System/Network].

Configure the settings.

After changing the setting, restart the network from System Menu, or turn the machine OFF and then ON.

Restart Network (page 8-46)

2-27

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Model Name Login User Name Login Password

TASKalfa 3501i

3500 3500

TASKalfa 4501i

4500 4500

TASKalfa 5501i

5500 5500

System Menu

Quick Setup Wizard

Common Settings

Copy

Document Box/Removable Memory

Printer

System/Network

Cassette/MP Tray Settings

Home

Send

FAX

Report

1/2

Quick Setup Wizard

For Energy Saver and FAX functions, the following settings can be configured in a wizard-style screen.

Energy Saver Setup

FAX Setup

Configures sleep mode and low-power mode.

1. Sleep Mode For Europe

Sleep Timer

Sleep Rules

Except for Europe

Sleep Timer

Sleep Level

2. Auto Low Power Mode Low Power Timer

3. Recovery Mode Energy Saver Recovery Level

4. Weekly Timer Settings Weekly Timer Settings

Schedule

Retry Times

Retry Interval

Configures basic fax settings.

This function is displayed when the optional fax is installed.

Refer to the

FAX Operation Guide

If the user authentication screen appears, enter your login user name and login password and press [Login].

The factory default login user name and login password are set as shown below.

Display the screen.

2-28

Installing and Setting up the Machine > Default Settings of the Machine

NOTE

Quick Setup Wizard

FAX Setup:

Energy Saver Setup:

End Next

Energy Saver Setup

. Sleep Mode

Set the energy saving control functions.

. Low Power Mode

. Recovery Mode

. Weekly Timer

Select a function.

Configure the settings.

Start the wizard. Follow the instructions on the screen to configure settings.

If you experience difficulty configuring the settings, refer to Help Screen on page 3-12.

Control Description

End Exits the wizard. Settings configured so far are applied.

Previous Returns to the previous item.

Skip Advances to the next item without setting the current item.

Next Advances to the next screen.

Back Returns to the previous screen.

Complete Register the settings and exit the wizard.

2-29

Installing and Setting up the Machine > Default Settings of the Machine

Counter

Print Status Page

Printed Pages

Black&White:

TotalPrinterCopy

Scanned Pages

Originals:

TotalFAXCopy

1800200600

FAX

Others

1000600300 100

1000

Printed Pages by Paper Size

Printed Pages by Layout

Checking the Counter

Press the [

Counter

] key to check the number of sheets printed and scanned.

You can check the number of pages printed in each paper size by pressing [Printed Pages by Paper Size].

2-30

Installing and Setting up the Machine > Additional Preparations for the Administrator

Additional Preparations for the Administrator

In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed.

To Send Documents to a PC

To send a document that has been loaded, you need to create a folder to receive the document on your computer.

For details, refer to Preparation for Sending a Document to a PC on page 3-35

To E-mail Scanned Images

When sending documents by E-mail or to FTP, it may be useful to store the destinations in the Address Book. For each registration method, refer to Registering Destinations in the Address Book on page 3-45

To Strengthen the Security

This machine is shipped with two default users registered ó one with Machine Administrator rights, and another with Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password.

In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password. For each setting procedure, refer to User

Authentication and Accounting (User Login, Job Accounting) (page 9-1).

I want to... Function Reference page

Restrict the users of the machine.

User Login page 9-2

Authentication Security page 9-6

Auto Panel Reset page 8-54

ID Card Settings*

page 9-26

Restrict the basic functions that can be used.

Prevent another user from handling the documents stored in the machine.

Output the document sent to the machine at the time when the machine is operated.

Prevent the data stored in the machine from being leaked.

Completely delete the data on the hard dis k before disposing of the machine.

Record the operation history of users.

Local Authorization page 9-15

Group Authorization Set. page 9-15

Guest Authorization Set. page 9-18

Custom Box page 5-52

Remote Printing page 8-27

Data Overwrite*

Encryption*

PDF Encryption Functions page 6-61

Document Guard*

Data Sanitization page 8-50

Device Log History Settings page 8-41

Secure Comm. Error Log page 8-42

Refer to the

Security Kit (E) Operation Guide

page 8-51

Data

2-31

Installing and Setting up the Machine > Additional Preparations for the Administrator

I want to... Function Reference page

Protect the transmission from interception and wiretapping.

Verify the software in the machine.

*1 The optional Card Authentication Kit is required.

*2 The optional Data Security Kit is required.

*3 The optional Printed Document Guard Kit is required.

IPP over SSL page 8-45

HTTPS page 8-46

LDAP Security Refer to the

Command Center RX User Guide

SMTP Security Refer to the

Command Center RX User Guide

POP3 Security Refer to the

Command Center RX User Guide

FTP Encrypted TX page 6-64

Enhanced WSD (SSL) page 8-46

IPSec page 8-44

SNMPv3 page 8-46

Software Verification page 8-50

2-32

Installing and Setting up the Machine > Command Center RX

NOTE

Command Center RX

If the machine is connected to the network, you can configure various settings using Command Center RX. The settings that are configurable with Command Center RX are as follows. Some configurable settings are restricted according to the access rights of the logged-in user.

Setting Description

Device Information

Job Status

Document Box

Address Book

Device Settings

Function Settings

The machine's structure can be checked.

[

Configuration

Displays all device information, including print and scan jobs, storing jobs, scheduled jobs, and job log history.

[

Printing Jobs Status

[

Scheduled Jobs Storing Job Log

[

Add or delete document boxes, or delete documents within a document box.

Custom Box

[

Create, edit, or delete addresses and address groups.

Machine Address Book

[ [

One Touch Key

Configure the advanced settings of the machine. [

Paper/Feed/Output

Time

], [

System

Configure the advanced function settings. [

Common/Job Defaults DSM Scan

[ [

Operation Panel

], [

Counter

], [ ]

], [

FAX Box

]

], [

FAX / i-FAX

]

], [

About Command Center RX

], [

Printing Job Log

Sending Job Log

]*, [

Polling Box

], [

External Address Book Settings

], [

Original Settings

], [

Copy

]*, [

], [

Sending Job Status

], [

Storing Job Status

]*, [

Job Box Settings

], [

Energy Saver/Timer

], [

Printer

], [

E-mail

Send and Forward

]

], [

Scan to Folder

]*, [

RX/Forward Rules

Administ-

rator

❍❍

]

❍❍

❍

], [

Date/

❍

User

Network Settings

Security Settings

Management Settings

* Displayed only when the optional fax kit is installed.

Configure the network advanced settings. [

General

Configure the security advanced settings.

[

Device Security

Configure the advanced management settings. [

Job Accounting

[

History Settings

], [

TCP/IP

], [

Protocol

], [

Send Security

], [

Authentication

], [

SNMP

], [

]

], [

Network Security

], [

ID Card

System Stamp

], [

Certificates

], [

Notification/Report

Message Board

], [

Reset

❍

]

❍

]

This section explains how to access Command Center RX and change security settings and host name. For details on Command Center RX, refer to the

Command Center RX User Guide

The optional Fax Kit is required in order to make use of fax functionality.

Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the

Operation Guide

FAX

To fully access the features of the Command Center RX pages, enter the User Name and Password and click Login. Entering the predefined administrator password allows the user to access all pages, including Document Box, Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator privileges is shown below.

* Upper case and lower case letters are distinguished (case sensitive).

2-33

Installing and Setting up the Machine > Command Center RX

NOTE

Accessing Command Center RX

Display the screen.

Launch your Web browser.

In the address or location bar, enter the machine's IP address or the host name.

Examples: 192.168.48.21/ (for IP address)

MFP001 (if the host name is "MFP001")

The web page displays basic information about the machine and Command Center RX as well as their current status.

When connecting to Command Center RX, a message may appear that reads "There is a problem with the security certificate of this website". To prevent this message appearing, install the device certificates of the machine to the Web browser. For details, refer to

Command Center RX User Guide

Configure the function.

Select a category from the navigation bar on the left of the screen. When you log in to the machine as an administrator, you will see [

Network Settings

[

], [

Security Settings

Device Settings

], and [

], [

Function Settings

Management Settings

2-34

Installing and Setting up the Machine > Command Center RX

NOTE

Changing Security Settings

This section explains how to change the security settings.

Display the screen.

Access Command Center RX by referring to Accessing Command Center RX on page 2-34.

Configure the Security Settings.

From the [ settings are [

Security Settings

Device Security

] menu, select the setting you want to configure. The configurable

], [

Send Security

], [

Network Security

], and [

Certificates

The configurable settings within [

Network Security

[ For details, see Setup and Registration (System Menu) (page 8-1)

For details on settings related to certificates, refer to the

Guide

] can also be configured from the machine's System Menu.

Device Security

], [

Send Security

Command Center RX User

2-35

], and

Installing and Setting up the Machine > Command Center RX

IMPORTANT

Changing Host Name

Change the host name of the machine.

Display the screen.

Access Command Center RX by referring to Accessing Command Center RX on page 2-34.

From the [

Device Settings

] menu, select [

System

Specify the host name.

Under "Device Settings", enter the host name in "Host Name", and then click [

After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network interface card, click [Reset] in the [Management Settings]

menu, and then click [Restart Network] in “Restart”.

Submit

2-36

Installing and Setting up the Machine > Command Center RX

E-mail settings

By configuring the SMTP settings, you can send E-mail notifications on completed jobs.

To use this function, this machine must be connected to a mail server using the SMTP protocol.

In addition, check the following.

• The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.

•SMTP settings Use Command Center RX to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

The procedure for specifying the SMTP settings is explained below.

Display the screen.

Access Command Center RX by referring to Accessing Command Center RX on page 2-34.

From the [

Function Settings

] menu, click [

E-mail

2-37

Installing and Setting up the Machine > Command Center RX

Configure the settings.

Enter the appropriate values to each field.

Setting Description

SMTP

SMTP Protocol

SMTP Server Name

SMTP Port Number

SMTP Server Timeout

Authentication Protocol

SMTP Security

POP before SMTP Timeout

Connection Test Domain

Restriction

Set to send e-mail from the machine.

Set SMTP protocol. Set the "SMTP (E-mail TX)" setting to [On] on

Protocol Settings

the [

Enter the host name or IP address of the SMTP server.

Specify the port number to be used for SMTP. Use the SMTP default port 25.

Set the amount of time to wait before time-out in seconds.

Set whether SMTP authentication is used. To use authentication, enter the user information for authentication.

Set SMTP security.

Turn on "SMTP Security" in "SMTP (E-mail TX)" on the [

Protocol Settings

Specify the time in seconds until the connection to the POP server times outs. This can be set when [ in "Authentication Protocol".

Tests to confirm that the settings are correct.

Set whether or not domains are restricted. Click the [ and enter the domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

] page.

POP before SMTP

] is selected

Domain List

]

POP3

POP3 Protocol

Check Interval Run once now

Domain Restriction

POP3 User Settings

Set to receive e-mail at the machine.

Set POP3 protocol. Set the "POP3 (E-mail RX)" setting to [On] on the [

Protocol Settings

Specify the interval for checking for incoming e-mail in minutes.

Click [

Receive

check for incoming E-mails.

Set whether or not domains are restricted. Click the [ and enter the domain names of addresses to be allowed or rejected. Restriction can also be specified by e-mail address.

Configure the settings for POP3 user accounts and the POP3 server. You can configure up to three users.

] to connect to the POP3 server immediately and

] page.

Domain List

]

2-38

Installing and Setting up the Machine > Command Center RX

Setting Description

E-mail Send Settings

Click [Submit].

E-mail Size Limit

Sender Address

Signature

Function Defaults

Enter the maximum size of E-mail that can be sent in kilobytes. When E-mail size is greater than this value, an error message appears and E-mail sending is cancelled. Use this setting if you have set E-mail Size Limit for SMTP server. If not, enter a value of 0 (zero) to enable E-mail sending regardless of the size limit.

Enter the E-mail address of the person responsible for the machine, such as the machine administrator, so that a reply or non-delivery report will go to a person rather than to the machine. The sender address must be entered correctly for SMTP authentication. The maximum length of the sender address is 128 characters.

Enter the signature. The signature is free form text that will appear at the end of the E-mail body. It is often used for further identification of the machine. The maximum length of the signature is 512 characters.

Change the function default settings in [

Settings

] page.

Common/Job Default

2-39

Installing and Setting up the Machine > Command Center RX

Registering Destinations

You can register destinations to the machine's Address Book, from Command Center RX.

Display the screen.

Access Command Center RX by referring to Accessing Command Center RX on page 2-34.

From the [

Address Book

] menu, click [

Machine Address Book

Click [

Add

Populate the fields.

Enter the destination information.

Enter the information for the destination you want to register. The fields to populate are the same as when registering on the machine.

Registering Destinations in the Address Book (page 3-45)

Click [

Submit

2-40

Installing and Setting up the Machine > Command Center RX

Registering a Custom Box

You can register a custom box from Command Center RX.

Display the screen.

Access Command Center RX by referring to Accessing Command Center RX on page 2-34.

From the [

Document Box

] menu, click [

Custom Box

Click [

Add

Configure the Custom Box.

Enter the box details.

Enter the information for the custom box you want to register. The fields to populate are the same as when registering on the machine.

Creating a New Custom Box (Add/Edit Box) (page 5-52)

Click [

Submit

2-41

Installing and Setting up the Machine > Data Migration from Other Kyocera Products

Data Migration from Other Kyocera Products

By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.

This section explains how to migrate data between Kyocera products.

Migrating the Address Book

The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD.

For details on operating the KYOCERA Net Viewer, refer to the

Backing Up Address Book Data to PC

Launch the KYOCERA Net Viewer.

Create a backup.

Right-click on the model name from which you want to back up the Address Book, and select [

Advanced

] - [

Set multiple devices

KYOCERA Net Viewer User Guide

Click [

Select [

Device Address Book

] and click [

2-42

Installing and Setting up the Machine > Data Migration from Other Kyocera Products

NOTE

Select [

Overwrite settings on target device

[

Select the model you want to back up, and click [

Create from device

] and remove the checkmark from

], and then click [

If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and

then click [

* Upper case and lower case letters are distinguished (case sensitive).

Click on [

]. The default settings are as follows:

Save to file

Specify the location to save the file, enter the file name, and then click [

For "Save as type", make sure to select "XML File".

2-43

Save

Installing and Setting up the Machine > Data Migration from Other Kyocera Products

After saving the file, always click [

Cancel

] to close the screen.

Please note that selecting [

Writing Address Book Data to the Machine

Launch the KYOCERA Net Viewer.

Load the Address Book data.

Right-click on the model name to which you want to transfer the Address Book, and select

Advanced

[

] - [

Set multiple devices

Finish

] will write the data to the machine's Address Book.

Click [

Select [

Device Address Book

] and click [

2-44

Installing and Setting up the Machine > Data Migration from Other Kyocera Products

Select [

device

Create from file

], and then click [

] and remove the checkmark from [

Overwrite settings on target

Selecting the [ Book from entry No.1.

Click [

Browse

Click [

Finish

Overwrite settings on target device

] and select the backup Address Book file, and then click [

] checkbox will overwrite the machine's Address

The write process of the Address Book data starts.

Once the write process is complete, click [

2-45

Installing and Setting up the Machine > Data Migration from Other Kyocera Products

2-46

Kyocera TASKalfa 3501i, TASKalfa 4501i, TASKalfa 5501i User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual