Kyocera TASKALFA 250CI, TASKALFA 500CI, TASKALFA 300CI, TASKALFA 420I, TASKALFA 520I User Manual

LegalNotes

Unauthorizedreproductionofallorpartofthisguideisprohibited.

Theinformationinthisguideissubjecttochangeforimprovementwithoutnotice.

Wecannotbeheldliableforanyproblemsarisingfromtheuseofthisproduct,regardlessoftheinformationherein.

RegardingTrademarks

•MicrosoftWindowsisaregisteredtrademarkofMicrosoftCorporationintheU.S.and/orothercountries.KPDLisa
trademarkofKyoceraCorporation.PCLisatrademarkofHewlett-PackardCompany.TrueTypeisaregistered
trademarkofAppleComputer,Inc.

•Allotherbrandandproductnameshereinareregisteredtrademarksortrademarksoftheirrespectivecompanies.

ExamplesoftheoperationsgiveninthisguidesupporttheWindowsXPprintingenvironment.Essentiallythesame
operationsareusedforMicrosoftWindowsVista,WindowsServer2008andWindows2000environments.

Copyright©2009KYOCERAMITACorporation
©2009Allrightsreserved.
TCRev.1.0

TableofContents

Chapter1QuickStart

StartingandLoggingin.................................................................................................................1-1

EditingAuthenticationOptions......................................................................................................1-1

DeviceDiscovery..........................................................................................................................1-2

UserInterface...............................................................................................................................1-4

ClosingtheViewerWindow...........................................................................................................1-7

Chapter2ViewManagement

ViewAs.........................................................................................................................................2-1

DefaultViews................................................................................................................................2-1

MyViews.......................................................................................................................................2-3

AddingaNewFoldertoMyViews.................................................................................................2-3

RenamingaFolderorView...........................................................................................................2-3

DeletingaFolder,View,orDevice................................................................................................2-3

Searches.......................................................................................................................................2-4

DynamicView...............................................................................................................................2-5

ManualView.................................................................................................................................2-5

UpdatingaView............................................................................................................................2-6

DuplicatingaView.........................................................................................................................2-6

RenamingaView..........................................................................................................................2-6

DeletingaView.............................................................................................................................2-7

ResizingtheViewAreas...............................................................................................................2-7

Refresh.........................................................................................................................................2-7

AddingDevices.......................................................................................................................1-2

AutomaticDiscovery................................................................................................................1-3

ExcludedDevices....................................................................................................................1-3

ApplicationMenu.....................................................................................................................1-4

ApplicationToolbar..................................................................................................................1-5

MyViewsPane........................................................................................................................1-5

DefaultViewsPane.................................................................................................................1-5

DeviceListPane......................................................................................................................1-5

MapView.................................................................................................................................2-2

QuickSearching......................................................................................................................2-4

AdvancedSearching...............................................................................................................2-4

AddingaDynamicView...........................................................................................................2-5

AddingaManualViewUsingSelection...................................................................................2-6

Chapter3Device

KMnetViewer

DeviceProperties..........................................................................................................................3-1

DisplayingDeviceProperties...................................................................................................3-2

DisplayingDeviceHomePage......................................................................................................3-2

AddressBook................................................................................................................................3-2

AddingContacts......................................................................................................................3-2

AddingGroups........................................................................................................................3-3

AddingaContacttoaGroup...................................................................................................3-3

i

DeletingaContactFromaGroup............................................................................................3-3

DeletingContactsandGroups................................................................................................3-4

EditingContactsandGroups...................................................................................................3-4

CopyingContactsandGroups................................................................................................3-4

SearchingtheAddressBook...................................................................................................3-5

DeviceUsers.................................................................................................................................3-5

AddingDeviceUsers...............................................................................................................3-5

RemovingDeviceUsers..........................................................................................................3-5

SearchingtheDeviceUserList...............................................................................................3-6

Jobs..............................................................................................................................................3-6

ShowingJobDetail..................................................................................................................3-6

ExportingtheJobLog..............................................................................................................3-6

SearchingaJobList................................................................................................................3-7

DocumentBox..............................................................................................................................3-7

AddingaDocumentBox..........................................................................................................3-7

DeletingaDocumentBox........................................................................................................3-7

DocumentProperties...............................................................................................................3-8

DocumentViews.....................................................................................................................3-8

DownloadingaDocument.......................................................................................................3-8

SearchingaDocumentBox.....................................................................................................3-8

MovingDocumentsBetweenDocumentBoxes.......................................................................3-8

NotificationSettings......................................................................................................................3-9

SettingaNotification................................................................................................................3-9

CommunicationSettings.............................................................................................................3-10

SettingDeviceCommunications............................................................................................3-10

TCP/IPPort...........................................................................................................................3-11

Polling....................................................................................................................................3-11

AdvancedMenu..........................................................................................................................3-11

TCPSendData.....................................................................................................................3-12

Chapter4Multi-Set

Chapter5FirmwareUpgrade

Chapter6Workspaces

SettingMultipleDevices................................................................................................................4-1

SelectingSettingsinMulti-Set......................................................................................................4-1

CreatingSettingsFromaDevice..................................................................................................4-2

CreatingSettingsFromaFile........................................................................................................4-2

CreatingNewSettings..................................................................................................................4-3

OverwritingSettings......................................................................................................................4-3

FirmwareUpgradeRisks...............................................................................................................5-1

FirmwareUpgradeRisksandRecoveryOptions.....................................................................5-1

PerformingFirmwareUpgrade......................................................................................................5-2

AcknowledgementofRisks.....................................................................................................5-3

SelectingaFirmwareUpgradeFile.........................................................................................5-3

VerifyingUpgradeSettings......................................................................................................5-3

AuthorizingFirmwareUpgrade.....................................................................................................5-4

IB-2xNetworkFirmware..........................................................................................................5-4

SystemandFaxFirmware.......................................................................................................5-4

BeginningFirmwareUpgrade.......................................................................................................5-4

CancelingFirmwareUpgrade.......................................................................................................5-4

SavingtheFirmwareUpgradeExportFile.....................................................................................5-5

AddingaNewWorkspace.............................................................................................................6-1

OpeninganExistingWorkspace...................................................................................................6-1

ii

UserGuide

ImportingandExportingaWorkspace..........................................................................................6-2

ImportingaFiletoaNewWorkspace......................................................................................6-2

ExportingaWorkspacetoaFile..............................................................................................6-2

ExportingDeviceInformationtoaFile...........................................................................................6-2

Chapter7ViewerOptions

EditingE-mailOptions...................................................................................................................7-1

EditingAuthenticationOptions......................................................................................................7-2

EditingDevicePollingOptions......................................................................................................7-2

EditingSNMPTrapOptions..........................................................................................................7-3

Glossary..................................................................................................................................................................iv

Index.........................................................................................................................................................................vi

KMnetViewer

iii

1QuickStart

KMnetViewerhasmanyfeaturestohelpyouorganizeandmonitornetwork

deviceinformation.

Thesefeaturesareavailableforstartingtheviewer,discoveringdevices,and
gettingfamiliarwiththeuserinterface:

StartingandLogginginonpage1-1

EditingAuthenticationOptionsonpage7-2

DeviceDiscoveryonpage1-2

UserInterfaceonpage1-4

ClosingtheViewerWindowonpage1-7

StartingandLoggingin

InMicrosoftWindowsVistaorWindowsXP,clickStart>AllPrograms>

1

Kyocera>KMnetViewer.

Ifyouhaveadministratorrights,yourlastsavedworkspaceappearsandyou

2

canproceedwithyourviewertasks.Ifyouhaveadministratorrights,andyou
arestartingKMnetViewerforthefirsttime,proceedtostep4.

EditingAuthenticationOptions

Ifyoudonothaveadministratorrights,thenetworkadministratormustsetupa

3

userloginpasswordforyou.Ifnopasswordhasbeensetup,KMnetViewer
doesnotstart,andanaccesserrormessageappears.

Typeyourpasswordinthelogintextbox,andclickSubmit.Apasswordisa
maximumof32characters.Ablankpasswordisallowed.

Ifyoursubmittedpasswordisaccepted,yourlastsavedworkspaceappears,
unlessitisyourfirsttimestartingtheapplication.Ifitisthefirsttime,proceedto
step4.

Ifthepasswordisnotcorrect,theapplicationdisplaysthedialogboxandasks
youtoenterthepasswordagain.Ifyouincorrectlyenterthepasswordthree
times,anerrormessageappears,andtheapplicationsdoesnotstart.Ifthis
happensseethenetworkadministratoraboutyourpassword.

IfyoujustinstalledKMnetViewer,anditisthefirsttimeyouarestartingit,a

4

dialogboxappearsafteryouhavestartedandsuccessfullyloggedintothe
application.Youareaskedtospecifyaworkspacefile.Afteryouspecifyyour
workspacefile,thevieweropensanddisplaystheAddDevicewizardtohelp
yousearchfornetworkdevicesandcreatethedevicelist.

Ifauserdoesnothaveadministratorrightsonthecomputerwiththeviewer
installed,thenetworkadministratorcansetupauserloginpassword.Ifno

1-1

UserGuide

QuickStart

passwordhasbeensetupforauserwithoutadministratorrights,theapplication
doesnotstart,andanaccesserrormessageappears.

Inthemenubaratthetopleftofthescreen,clickEdit>Options>

1

Authentication.

SelectEnablelocalpassword.

2

IntheNewpasswordtextbox,typeapasswordforalocaluser.Apasswordis

3

amaximumof32characters.Ablankpasswordisallowed.

InConfirmpassword,typethesamepasswordagain.

4

ClickOKtosavethepassword.

5

DeviceDiscovery

Discoveryisaprocessthatchecksnetworksforprintingdevices.Ifnew

devicesarefound,thenKMnetViewerupdatesitsdatabasewithinformation
aboutthedevice.Thisprocesscanbeperformedmanuallyforsingleormultiple
devices,oritcanbescheduledtorunautomaticallyaccordingtoasetschedule.
Itisalsopossibletoexcludedevicesfrombeingdiscovered.

WhenKMnetViewerislaunchedforthefirsttime,orwhenanewworkspaceis
opened,theAddDevicewizardautomaticallylaunches.

AddingDevices

YoucanusetheAddDeviceswizardtoadddevicestotheviewlist.

ClickDevice>Discovery>AddDevices.

1

IntheAddDevicewizard,selectamethodforaddingdevices:

2

Express

Usespredefinedcommunicationsettingstofinddevicesinthelocalnetwork.

Custom

Letsyouselectsettingstofinddevicesonanynetwork.

Fortheselectedmethod,completethewizardandclickFinishtobegin

3

discovery.

CustomOptionsforAddingDevices

CustomoptionsareavailablewhenCustomisselectedintheAddDevice
Wizard.Youcanselectthediscoveryprocesstorunonyourlocalnetwork,a

specificIPaddress,orarangeofIPaddresses.Continuethroughthewizardto
selectthefollowingoptions:

Onyourlocalnetwork

Selectdiscoverytype,TCP/IPport,SNMPoptions,anddiscoverystarttime.

ByIPaddress

TypespecificIPaddressesorhostnamesandclickAddtoaddthemtothe
Selectedtargetslist.YoucanalsoclickImporttosearchforavalidIP

KMnetViewer

1-2

QuickStart

addresslist(.CSVor.TXT).AnentrycanberemovedfromtheSelected
targetslistbyselectingitandclickingRemove.ClickNexttocontinue

throughthewizardandselectTCP/IPport,SNMPoptions,anddiscovery
starttime.

ByIPaddressrange

TypevalidstartingandendingIPaddressesandclickAddtoaddthemto
theSelectednetworksegmentslist.Anentrycanberemovedfromthe

SelectednetworksegmentslistbyselectingitandclickingRemove.Click
NexttocontinuethroughthewizardandselectTCP/IPport,SNMPoptions,

anddiscoverystarttime.

AutomaticDiscovery

Youcansetuparegularscheduleforperformingthediscoveryprocess.If
devicesarefrequentlyaddedtoorremovedfromthenetwork,performing
discoveryonaregularbasiswillkeepthedevicedatabaseuptodate.

SchedulingAutomaticDiscovery

ClickDevice>Discovery>AutomaticDiscovery.TheScheduledDiscovery

1

dialogboxopens.

Ifthereisanexistingdiscoverymodeyouwouldliketoedit,selectitandclick

2

Properties,otherwiseclickAddtocreateanewdiscoverymode.

IntheAddDeviceWizard,makeyourselectionsineachwindowtosetupa

3

recurringschedule.IntheConfirmDiscoverywindow,clickFinish.

Thenewdiscovermodeisaddedtothelist.ClickClosetosaveyourchanges

4

andexittheScheduledDiscoverydialogbox.

ExcludedDevices

Aprintingdevicecanbedeleted,whichexcludesthedevicefromthediscovery
process.ThismaybedoneifthedeviceisnotmanagedbythecentralIT
department,orifthedeviceistobemadenotvisibleforsecurityreasons.

DevicescanberestoredtothedevicelistbyperformingIncludeDevice.

ExcludingaDevicefromDiscovery

Thisoptionremovesthedevicefromthedevicelist,anddisplaysitinthe
ExcludedDeviceswindow.Informationaboutthedeviceisnotdeletedfrom
theapplication.

Inthedevicelist,selectthedevicetoexclude.

1

Right-clickontheselecteddevice,andclickDeleteDevice.

2

IncludingaDevice

AprintingdevicethatwasplacedintheExcludedDeviceswindowcanbe
includedagain.Whenadeviceisincluded,itisavailabletobefoundthenext
timeDiscoveryisperformed.

ClickDevice>Discovery>ExcludedDevices.

1

1-3

UserGuide

QuickStart

Inthelist,selectanexcludeddevicetoinclude.

2

ClickIncludeDevice.

3

UserInterface

TheKMnetVieweruserinterfaceisdesignedtohelpyouquicklygetthe
informationyouneedaboutyournetworkdevices.

Thescreenisdividedbetweenleftandrightpanes.Ontheleftpane,youcan
selectwhichviewappearsinthedevicelistintherightpane.Aviewisa
specifiedorganizationofcolumnsandrows(list),oralayout(map)ofthedevice
data.

Theapplicationofferstwotypesofviews:userdefinedviewsthatarelisted
undertheMyViewsheading,andsixstandardviewsdefinedbyKMnetViewer
thatarelistedunderDefaultViews.

Thedevicelistintherightpanedisplaysalldevicesfoundduringnetwork
discovery.Thereisonerowofinformationperdevice.

ApplicationMenu

TheapplicationmenuislocatedintheupperleftcorneroftheKMnetViewer
screen.Basicoperationsthataffecttheviewerareinthismenu.Theapplication
menuoperateslikeastandardMicrosoftWindowsapplicationmenu.Themain
menutitlesare:

File

Edit

View

Device

Help

KMnetViewer

1-4

QuickStart

ApplicationToolbar

Theapplicationtoolbarappearsabovethedevicelistandprovidesbuttonsfor
commonlyusedfeatures.Movethecursoroverthebuttontoseeadescription
ofthefeature.Clicktousethefeature.Ifafeatureisnotavailable,thebuttonis
disabled.Thetoolbarcontainsbuttonsforthefollowingfeatures:

AddDynamicView

AddManualViewUsingSelection

UpdateView

AddDevices

Properties

DeviceHomepage

Edit

ViewAs

RefreshDevice

AdvancedSearch

Help

ForMapView,thetoolbaralsocontainsbuttonsforthefollowingfeatures:

ImportMapBackground

ZoomIn

ZoomOut

ZoomtoFit

Zoom%

MyViewsPane

MyViewsarelocatedintheleftpaneofthescreen.MyViewsarelistsormaps

youcancreatefromDefaultViewsorotherMyViews.Thisletsyoucustomize
thetypeofinformationyouwanttosee.MyViewsareorganizedinatree
structurethatdisplaysfoldersandMyViewsnodes.WhenyouselectaMy
Viewsnode,KMnetViewerdisplaystheview(listormap)intherightpane.
YoucancreatefolderstoorganizeandmanageMyViews.Adddevice
informationtoaviewbyclickingView>AddDynamicView,orView>Add

ManualViewUsingSelection.

DefaultViewsPane

DefaultViewsarelocatedintheleftpaneofthescreen.DefaultViewsare

standardlistormapviewsshippedwithKMnetViewer.Sixstandardviewsare
availableunderDefaultViewsthatcannotberemoved.Whenyouselecta
particulardefaultview,KMnetViewerdisplaystheview(listormap)intheright
pane.

DeviceListPane

Thedevicelistislocatedintherightpaneofthescreen.Itprovidesdevice
informationinacustomizablelistorinamapformat.Informationcanbe
organizedandsortedtotheuser’spreference.Eachrowrepresentsadevice
andcolumnsrepresentcategories.Eachdevicerowcanbeexpandedtodisplay
moreinformation.

1-5

UserGuide

IdentifyingStatusIcons

Inthedevicelist,statusiconsprovidequickinformationabouttheconditionof
eachdevice.Clickthetriangleicontoexpandtherowandseeadescriptionof
thecondition.

Ready

Greeniconwithawhitecheckmark.Thisiconindicatesthedeviceisready
toprint,orisintheprocessofprinting.

Error

Rediconwithwhite“X”.Thisiconmeansthedeviceisunabletoprintand
needsimmediateattention.Itmaybeapaperjam,coveropen,notoner,no
paper,orthedevicehasgoneoffline.

Warning

Yellowiconwithawhiteexclamationmark.Thisiconindicatesthedevice
canprint,butisapproachingerrorstatus.Itmaymeanlowtonerorlow
paper.

Disconnected

Orangeiconwithawhitebrokencircuit.Thisiconmeansthevieweris
unabletocommunicatewiththedevice.Thedevicemaybepoweredoff,or
theremaybeaproblemwiththenetworkconnections.

Busy

Grayiconwithawhitearrow.Thisiconindicatesthedeviceisoperational,
butoccupiedwithatask.Itmaybeundergoinganupgradeorconfiguration.

QuickStart

CustomizingtheDeviceList

KMnetViewerprovidestheabilitytoarrangetheinformationinthedevicelistto

suityourneeds.ChangesmadetoMyViewsaresavedwiththeview.Youcan
updatechangestoMyViewsbyclickingUpdateViewinthetoolbar.Changes
madetoDefaultViewsarenotsavedafteryouleavetheview.

ShowingorHidingColumns

Findthecolumntotherightofwhereyouwantanewcolumntoappear.
Right-clickonthecolumnheadingtoopentheselectionlistofcolumns.A
columnthatappearsintheviewhasacheckmarknexttoitintheselection
list.Selectanewcolumnfortheviewbyclickingonthedesiredcolumn
name.Thecolumnwillnowappearintheview.

Tohideacolumnfromtheview,clickanycolumnheadingtoopenthe
selectionlistofcolumns.Clickonacolumnnamethathasacheckmarknext
toitthatyouwanttohide.Thecolumnwillnolongerappearintheview.

ChangingtheWidthofaColumn

Toadjustthewidthofacolumn,positionthecursoroverthecolumndivider
untilyouseethedouble-headedarrow.Left-click,andthendragthearrow
leftorrightuntilyouhavethedesiredcolumnsize.Releasethemouse
button.

ChangingthePositionofaColumn

Tomoveacolumntoanotherpositionintheview,left-clickonthedesired
columnheading,andthendragthecursortoacolumnheadingnamethatis
totheleftofwhereyouwantthemovedcolumntoappear.Releasethe
mousebutton.

SortingRowsintheDeviceList

Youcansorttheinformationinthedevicelist.Clickthecolumnheadingto
changethesortorderoftherowsintheview,usingthedatainthatcolumnas

KMnetViewer

1-6

QuickStart

ClosingtheViewerWindow

thesortcriteria.Anupwardtriangleindicatesrowssortedinascendingorder;a
downwardtriangleindicatesrowssortedinadescendingorder.

ExpandingaRowintheDeviceList

Youcanexpandarowinthedevicelisttorevealmoreinformationabouta
device.Clicktheright-pointingtriangleiconintherowofthedeviceforwhich
youwanttoseeadditionalinformation.Therowexpandstodisplaya3–D
pictureofthedevicewithallinstalledoptions.Otherinformationaboutthe
deviceisalsodisplayed,suchasmodel,status,IPaddress,andprintspeed.

Tocollapsetherowbacktoregulardevicelistsize,clickthetriangleiconagain.

Youcanclosejusttheviewerwindowsothatthedevicelistisnolongervisible
onthescreen,buttheapplicationcontinuestoruninthesystemtray.Thisis
usefulifyouwanttoreducethenumberofopenwindowsonyourdesktop,orif
youarerunningaviewertaskthatdoesnotneedvisualmonitoring.Inthemenu
baratthetopleftofthescreen,clickFile>CloseWindow.Toreopenthe
window,double-clicktheviewericoninthesystemtray;orright-clicktheicon,
andthenclickRestore.

Toexittheapplication,clickFile>Exit.Theapplicationsavesthecurrently
displayedworkspacebeforeexiting.Thissavedworkspaceappearsthenext
timethesameuseropenstheapplication.

1-7

UserGuide

2ViewManagement

KMnetViewerofferstwotypesofviews:userdefinedviewsthatarelisted

undertheMyViewsheading,andsixstandardviewsdefinedbyKMnetViewer
thatarelistedunderDefaultViews.ThedefaultviewsareGeneralView,
CapabilityView,CounterView,FirmwareView,AssetView,andMapView.

Youcancreate,change,ordeleteviewsinMyViews.IntheDefaultViews,
youcancustomizetheappearanceofthelists,butthechangesarenotsaved
afteryouleavetheview.Youcannotmakepermanentchangestotheviewsin
DefaultViews.

Theseviewfeaturesareavailable:

DefaultViewsonpage2-1

ImportingaMapBackgroundonpage2-2

MyViewsonpage2-3

Searchesonpage2-4

AddingaDynamicViewonpage2-5

AddingaManualViewUsingSelectiononpage2-6

ResizingtheViewAreasonpage2-7

Refreshonpage2-7

ViewAs

DefaultViews

YoucanswitchtoadifferentviewbyusingtheViewAsfeatureintheView
menu.Selecttheviewyouwanttochange,clickView>ViewAs,andclickthe
newviewfromthelist.

•IftheoriginalviewisunderDefaultViews,theviewswitchestotheselected
defaultview.

•IftheoriginalviewisunderMyViews,theviewitselfchangestotheselected
view.Tosavetheview,clickUpdateView.

KMnetViewerprovidessixstandardviewsunderDefaultViewsthatcannotbe
removedoredited.DisplayName,IPAddressandHostNameareincludedin
allviews.

InanyviewexceptMapView,youcanaddorremovecolumnsfromthetable
temporarily.Right-clickonthecolumnheadingandselectorclearthedesired
itemoritems.Themodifiedviewsarenotsavedwhenyouswitchtoadifferent
view.

Thefollowingdefaultviewsareavailable:

GeneralView

Displaysgeneralinformation,suchasdisplayname,IPaddress,hostname,
tonerlevel,description,location,andmodelname.

KMnetViewer

2-1

ViewManagement

CapabilityView

Displayssupportforvariousdevicecapabilities,suchascolororblack&
white,printspeed,duplex,totalmemory,scan,fax,staple,punch,address
book,documentbox,userlist,andjoblog.

CounterView

Displaysthedevicecountersfortotalprintedpage,printedpagecopier,
printedpageprinter,printedpageFAX/i-FAX,printedpageblack&white,
printedpagesinglecolor,printedpagefullcolor,totalscannedpages,
scannedpagecopier,andscannedpageother.

FirmwareView

Displaysfirmwareinformation,includingsystemfirmware,enginefirmware,
scannerfirmware,FAXfirmware,panelfirmware,andNICversion.

AssetView

Displaysassetinformation,includingMACaddress,serialnumber,and
assetnumber.

MapView

Displaysprintingdevicesonabackgroundmapofyouroffice.

MapView

UseMapViewtodisplayprintingdevicesonabackgroundmapofyouroffice.
PrintingdevicepropertiescanbeviewedandmanagedfromMapView.Theuse
ofanofficemaphelpstovisualizethelocationofdevicesthroughoutanoffice.

UnderDefaultViews,clickMapView.Theinitialmapviewdisplaysalldevices
asiconsagainstawhitebackground.Youcanimportanimageofyouroffice
layouttoappearinthebackground,thenclickanddrageachdeviceicontoits
officelocation.Themapissharedbyallmapviewsinthecurrentworkspace.

Informationaboutadevicecanbeviewedbymovingthepointerovertheicon.

ImportingaMapBackground

Youcanimportanimageofyourofficelayouttoappearinthemapview
background.Afteranimageisimported,youcanreplaceitwithanotherimage
byfollowingthesameprocedure.

UnderDefaultViews,selectMapView.

1

ClickView>ImportMapBackground.

2

ClickBrowsetoselectanimagefile(.BMPor.JPG).

3

ClickOKintheImportMapBackgrounddialogbox.

4

AdjustingtheMapSize

Youcanchangethesizeofthemapimagewithintheviewwindow.

Useanyofthefollowingmethodstochangetheimagesize:

•ClickZoomIntoincreasethesizeoftheimageonestep.

•ClickZoomOuttodecreasethesizeoftheimageonestep.

•ClickZoomtoFittoplacetheentireimagewithinthescreen.Ifyouchange
thescreensize,clickZoomtoFitagain.

2-2

UserGuide

•Typeapercentagebetween50%and300%intheZoomboxandpress
Enter.

ClearingaMapBackground

Youcanremovethebackgroundimagefromthemapview.Alldeviceiconswill
retaintheirpositionafterthemapimageisremoved.

•IntheViewmenu,clickClearMapBackground.

MyViews

Youcansetupcustomviewsinadditiontothedefaultviews.Customviews
appearontheleftsideofthescreenunderMyViews.Dynamicormanualviews
canbecreatedordeleted.Ifdesired,viewscanbeplacedinfolders.

MyViewsletsyoucustomizethedevicesbeingdisplayed,aswellascolumn
order,numberofcolumns,andotherviewsettings.Tosavetheview,click

UpdateView.

AddingaNewFoldertoMyViews

Inthemenubaratthetopleftofthescreen,clickFile>NewFolder.Afolder

1

withthetemporarynameofNewFolderiscreatedintheMyViewspaneforthe
activeWorkspace.

ViewManagement

Clickinthetextbox,andtypeanameforthefolder.Thenamecannotbethe

2

sameasthatofanalreadyexistingfolder.

Tosavethenewfoldername,clickoutsidethetextbox,orpressEnter.

3

RenamingaFolderorView

IntheMyViewspaneattheleftofthescreen,clicktohighlighttheviewor

1

folderyouwanttorename.

Inthemenubaratthetopleftofthescreen,clickEdit>Rename.

2

Typethenewname,replacingtheoldnameinthetextbox.

3

Tosavethenewname,clickoutsidethetextbox,orpressEnter.

4

DeletingaFolder,View,orDevice

ThedeletefeaturedeletesitemsbasedonwhatisselectedintheKMnet
Viewerscreen.

IntheMyViewspaneattheleftofthescreen,clicktoselectthevieworfolder

1

youwanttodelete;orinthedevicelist,clicktoselectthedeviceyouwantto
delete.MultipledevicescanbeselectedusingCtrlorShift.Deletingafolder
alsodeletesallfoldersandviewscontainedinthatfolder.

KMnetViewer

2-3

ViewManagement

Inthemenubaratthetopofthescreen,clickEdit>Delete.

2

Warning:Thereisnoconfirmationdialogboxafteryouclickdeleteforafolder

orview.Adeletedfolderorviewcannotberestored.Adeleteddevicecanbe
restoredtothedevicelistbyclicking,inthemenubaratthetopleftofthe
screen,Device>Discovery>ExcludedDevices.Thenselectyourdevice
fromthelistandclickIncludeDevice.

Searches

Twotypesofsearchesareavailableforfindingdeviceswithparticular
characteristics.QuickSearchsearchestextcolumnsinthecurrentlydisplayed
devicelist.QuickSearchentriesarenotsavedwhenyoumovefromviewto
view,orchangetoAdvancedSearch.AdvancedSearchsearchesalldevices
inthedatabaseforthevaluesselectedinthesearchdialogbox.

QuickSearching

TheQuickSearchfeatureislocatedattheupperrightofthescreen.TheQuick
Searchtextboxacceptsinputinallsupportedlanguages.Typeasearchterm
(64charactermaximum),thenclickthebinocularsandlightningbolticon,to
performafulltextsearchonthetextcolumns(DisplayName,IPAddress,
HostName,andModelName)forthedevicesinthecurrentlydisplayedlist.On
completionofthesearch,thedevicelistonlyshowsitemsthatmatchthesearch
term.

ToclearaQuickSearch,deleteanysearchtermintheQuickSearchtextbox,
thenclicktheQuickSearchicon.

QuickSearchtermsarenotsavedwhenyoumovefromviewtoview,orperform
anAdvancedSearch.QuickSearchdoesnotsearchthetextintheexpanded
rowarea.

AdvancedSearching

TheAdvancedSearchfeatureisavailableforDefaultViews.Itfindsallprinting
devicesinthedatabasethatmatchtheselectedcriteria.Uptosixpropertiescan
bedefinedforthesearch.Thesearchresultsaredisplayeduntilyouchangeto
anotherview,orperformanotherAdvancedSearch.

SelectaDefaultView.

1

ClickEdit>AdvancedSearch,orclickthebinocularsiconintheapplication

2

toolbarabovethedevicelist.TheAdvancedSearchdialogboxopens.

2-4

UserGuide

ViewManagement

Selectasearchlogic:

3

Matchallcriteria

Thisoptionsearchesfordevicesthatmeetallthesearchtermsspecified
underCriteria.

Matchanycriteria

Thisoptionsearchesfordevicesthatmeetatleastoneofthesearchterms
specifiedunderCriteria.

UnderCriteria,selectdevicefeaturesorpropertiestofindinthesearch.

4

Property

Selectonedevicepropertyperpropertylist.Therearesixpropertylists
available.Propertiesvarybydevicemodel.

Condition

Availableconditionsdependontheselectedproperty.

Value

Selectavaluefromthelist,ortypeavalueinthebox.

ClickOK.KMnetViewersearchesthroughalldevices,anddisplaysthosethat

5

matchtheselectedCriteria.InMapView,thesearchresultdevicesappearin
theirsavedpositionintheofficemap.

DynamicView

ManualView

AdynamicviewisacopyofadefaultorcustomviewthatyoucreateunderMy
Views.Adynamicviewwillmatchthecurrentdisplayintherightpane:General
View,CapabilityView,CounterView,FirmwareView,AssetView,orMap
View.Oncecreated,youcannameandmodifythedynamicviewasdesired.

AdynamicviewcannotbecreatedwhenamanualviewisselectedunderMy
Views.

AddingaDynamicView

YoucanmodifyanexistingviewandsaveitasacustomviewunderMyViews.

SelectaviewunderDefaultViewsorMyViews,exceptamanualview.

1

Modifytheviewasdesired,thenclickView>AddDynamicView.

2

Typethenameofthenewview,upto64characters.

3

Amanualviewisacustomviewthatincludesdevicesselectedfromanexisting
view.Amanualviewwillmatchthecurrentviewintherightpane:General

View,CapabilityView,CounterView,FirmwareView,AssetView,orMap
View.Oncecreated,youcannameandmodifythemanualviewasdesired.
AdvancedSearchisunavailableforamanualview.Adevicecanbeaddedtoa

manualviewbyselectingitinanotherviewanddraggingittothemanualview.

KMnetViewer

2-5

ViewManagement

UpdatingaView

AddingaManualViewUsingSelection

YoucancreateaviewofselecteddevicesandsaveitunderMyViews.

Withanyviewdisplayed,selectoneormoredevicesfromthelistormap.Use

1

CtrlorShifttoselectmultipledevices.

ClickView>AddManualViewUsingSelection.

2

Typethenameofthenewview,upto64characters.

3

Ifdesired,modifytheview,thenclickUpdateView.

4

WhenanyviewunderMyViewsischanged,anasteriskappearsafteritsname
untilitissaved.YoucansavetheupdatedviewbyclickingView>Update
View.Usethisfeatureafteranyofthefollowing:

•ModifyingthedisplayeddeviceswithSearchorAdvancedSearch.

•Changingthecolumnwidthorcolumnorder,addingorremovingcolumns.

•UsingView>ViewAstochangetheviewtype.

•Sortingtheinformationindevicelistcolumns.

•Removingadevicefromview.

DuplicatingaView

RenamingaView

YoucancreateacopyofaviewinMyViews.Thisisusefulifyouwanttocreate
anewviewthatisonlyslightlydifferentfromanexistingview.

UnderMyViews,selecttheviewtobecopied.

1

ClickthearrowbuttonnexttoMyViews,andclickDuplicate.

2

Typethenewname,upto64characters,replacingtheoldnameinthetextbox.

3

Tosavethenewname,clickoutsidethetextbox,orpressEnter.

4

Modifythenewviewasneeded.

5

YoucanchangethenameofaviewinMyViews.Defaultviewscannotbe
renamed.

UnderMyViews,selecttheviewtoberenamed.

1

ClickEdit>Rename.

2

Typethenewname,upto64characters,replacingtheoldnameinthetextbox.

3

2-6

UserGuide

DeletingaView

ResizingtheViewAreas

Tosavethenewname,clickoutsidethetextbox,orpressВвод.

4

YoucandeleteacustomviewfromMyViews.Adeletedviewcannotbe
restored.Defaultviewscannotbedeleted.

UnderMyViews,selecttheviewtobedeleted.

1

ClickEdit>DeleteView.Thereisnoconfirmationdialogboxafteryouclick

2

DeleteView.

IfmanyviewshavebeensavedunderMyViews,orifyourviewshavelong
names,youcanseetheviewlistmoreeasilybychangingthesizeofthe
viewingareaintheleftpane.

•Tochangethewidthoftheleftpane,clicktheborderbetweentheleftand
rightpanesanddragitrightorleft.

•TochangetheheightoftheMyViewsarea,clickthetopoftheDefault
Viewsborderanddragitupordown.

ViewManagement

Refresh

Printingdeviceinformation,suchascountersandtonerlevels,isautomatically
updatedaccordingtothepollingschedule.Atanytime,youcanmanually
updatethisinformationforoneormoredevices.ThefollowingRefreshoptions
areavailable:

RefreshDevice

SelectoneormoredevicesandclickView>RefreshDevicetoupdatethe
selecteddevices.

RefreshAll

ClickView>RefreshAlltoupdatealldisplayeddevices.

KMnetViewer

2-7

3Device

TheDevicemenuisusedforfindingdevicesandmanagingdevicesettings.

Thesedevicefeaturesareavailable:

DisplayingDevicePropertiesonpage3-2

AddingContactsonpage3-2

AddingGroupsonpage3-3

AddingaContacttoaGrouponpage3-3

AddingDeviceUsersonpage3-5

ShowingJobDetailonpage3-6

AddingaDocumentBoxonpage3-7

SettingaNotificationonpage3-9

SettingDeviceCommunicationsonpage3-10

DeviceProperties

TheDevicePropertieswindowdisplayssettingsandstatusinformationabout
theselecteddevice.ToopenDeviceProperties,selectadevice,andselect
Device>Properties.Settingsmaydifferdependingonyourselecteddevice.
Thesettingscaninclude:

BasicDeviceSettings

ThisareashowstheDisplayname,Model,Status,IPAddress,Host
name,Location,andDescriptionoftheprintingdevice.ThePanel
messageboxshowstheinformationcurrentlydisplayedonthedevice
operationpanel.Displayname,Location,andDescriptioncanbeedited.

DeviceAlert

Thisareadescribesalertsthatarecurrentlyoccurring,andany
troubleshootingmeasuresthatcanbetaken.

MediaInput

Thisareashowsthetraysandcassettesthatarecurrentlyinstalled,their
capacity,androughlyhowmuchtheycurrentlycontain.

Capabilities

Thisareashowssomeofthekeyspecificationsofthecurrentlyselected
device.

Counters

Thisareashowsavarietyofcountersfordifferenttypesofpaperormedia
andoutput.

FirmwareVersions

Thisarealiststheversionsoffirmwareforvariouspartsofthesystem.

Memory

3-1

UserGuide

DisplayingDeviceProperties

Youcanviewthepropertiesofaprintingdevice.

Selectadeviceintheviewpane.

1

ClickDevice>Propertiestodisplayinformationabouttheselecteddevice.

2

ClickRefreshtoupdateanysettingsthatmighthavebeenchangedonthe

3

devicewhilethiswindowwasopen.

DisplayingDeviceHomePage

Printingdevicesthatcontainwebserverscandisplayawebpagecontaining
informationaboutthedevice'scurrentstatusandsettings.Thelayoutand
informationshownonthispagediffersbyprintingdevicemodel.ClickDevice>
DeviceHomepagetodisplaythiswebpage.

Device

Thisareashowsthespaceavailableontheharddisk,memorycard,optional
ROM,andintheRAMdisk.

Asset

ThisareashowstheMACaddressofthenetworkadapterinthedevice,the
Serialnumberofthedeviceitself,andtheAssetnumberwhichmaybe

assignedbyyourorganization.

AddressBook

TheAddressBookisalistofindividualsandtheircontactinformationthatis
storedonthedevice.EachentryforanindividualiscalledaContact,and
ContactscanbeorganizedintoGroups.ThisContactandGroupinformationis
storedonthedevice,andisusedforfaxingandscanningoperations.

ToopentheAddressBook,selectadeviceinthedevicelist,andselect

Device>AddressBook.

Note:Toloadtheaddressbookfromadevice,thecorrectUserlistUser
nameandUserlistpasswordmustbeenteredinCommunicationsSettings

forthedevice.

Theinformationthatcanbestoredforeachcontactincludes:

Number

Name(andfurigana,ifapplicable)

Coverpageinformation(recipient,company,department.)Thisinformation

istransmittedonaNetworkFAX.

E-mail

FTP(FileTransferProtocol)

SMB(ServerMessageBlock)

FAXNumber

InternetFAXAddress

AddingContacts

Youcanaddindividualstotheaddressbookstoredonadevice.

KMnetViewer

3-2

Device

Inthemenubaratthetopleftofthescreen,clickAddcontact.TheContact

1

Settingswindowappears.

EnterthenameofthecontactintheNamefield.Thisinformationisrequired.

2

Enterotherinformationthatisneeded.

3

ClickOKtosavethenewaddressbookentry.

4

AddingGroups

Contactsintheaddressbookcanbeorganizedintogroups.Thisisusefulwhen
thedevicesendsoutnotificationsofcertaintypesofevents,forexample.

Inthemenubaratthetopleftofthescreen,double-clickAddGroup.The

1

GroupSettingswindowappears.

Enterthenameofthenewgroup.Thenamedoesnothavetobeunique.

2

ClickOK.Theinformationisthensenttothedevice.Aprogressbarwillappear,

3

showingtheprogressofcommunicationwiththedevice.

AddingaContacttoaGroup

YoucansearchforContactsandaddthemtoanexistingGroup.Eachstep
requirescommunicationwiththedevice,whichmaybeslowdependingon
networkconditions.

ClickonanexistinggrouptoopentheGroupSettingswindow.Alternatively,

1

selectthegroup,thenclickthePropertiesicontoopenthewindow.

Inthemenubaratthetopleftofthewindow,clickAddmembers.Theuserlist

2

isdownloadedfromthedeviceanddisplaysinthewindow.

Searchtheuserlistandfindausertoadd.

3

Selectoneormoreuserstoadd,andclickAdd.Waitforthecommunication

4

progressbartodisappear.

ClickOK.

5

ClickOKtoclosetheGroupSettingswindow.

6

DeletingaContactFromaGroup

ClickonanexistinggrouptoopentheGroupSettingswindow.Alternatively,

1

selectthegroup,thenclickthePropertiesicontoopenthewindow.

Selectoneormorecontactstodelete.

2

Inthemenubaratthetopleftofthewindow,clickRemovemembers.

3

3-3

UserGuide

ClickYeswhenyouareaskedtoconfirm.

4

Thecontactisremovedfromthegroup.

Afterthedevicecommunicationprogressbardisappears,clickOKtoexitthe

5

window.

DeletingContactsandGroups

Contactsandgroupscanbedeletedwhentheyarenolongerneeded.

Selectoneormorecontactsorgroups.

1

Inthemenubaratthetopleftofthewindow,clickRemove.Aconfirmation

2

messageappears.

ClickYes.Theupdatedinformationissenttothedevice,andaprogressbaris

3

displayeduntiltheprocessiscomplete.

EditingContactsandGroups

TheinformationsavedintheAddressBook(AddContactorAddGroup)
windowforeachcontactorgroupcanbeeditedifnecessary.

Device

Selectacontactorgroupitem.

1

Right-clickandselectProperties.TheContactSettingsorGroupSettings

2

windowfortheselectedcontactorgroupopens.

Edittheinformationinthewindow,andclickOKtosavethechanges.

3

CopyingContactsandGroups

Contactsandgroupscanbecopied.Thiscansavetimewhencreatingaddress
bookentriesthatareverysimilartoexistingentries.

Note:Whenperformingthiscopyandpasteoperation,youshouldbeaware
thatthemodificationswillbeappliedafterthecopycommand.Changeswill
takeeffectonlyafterthepastecommandisexecuted.

Selectthecontactorgrouptocopy,andinthemenubaratthetopleftofthe

1

window,clickCopy.

Modifythenewcontactorgroupasneeded.

2

ClickPaste.

3

Eachtimeacontactorgroupiscopied,thenameischangedasfollows:

Firsttime:"Copy"isaddedtothename

Secondtime:"Copy1"isaddedtothelist.

Thirdtime:"Copy2"isaddedtothelist.

Thenamingcontinuestofollowthispattern.

KMnetViewer

3-4

Device

DeviceUsers

SearchingtheAddressBook

Youcansearchthedeviceaddressbookinordertoupdatecontactorgroup
information.AddressbookinformationcanbesearchedbyNumber,Name,
E-mail,FTP,SMB,FAXnumberorInternetFAXaddress.

IntheSearchablefieldsdrop-downmenu,choosethefieldtosearch.

1

Enterthenameorpartofaname(orfurigana,ifapplicable)tofindinthe

2

adjacentSearchtextbox.

ClicktheQuicksearchicon.Theprogressbarshowsthestateof

3

communicationwiththedevice.

Toclearthesearchresultsanddisplaytheentireaddressbookagain,clearthe

4

SearchtextboxandclicktheQuicksearchicon.

Deviceuserswhoareauthorizedtouseadeviceareonauserlistwiththeir
logininformationandpasswords.Whenuserauthenticationisenabled,only
userswhoaresetupasadministratorsonthedeviceareabletousethevarious
functionsofthedevice.

Note:Toloadtheuserlistfromadevice,thecorrectUserlistUsernameand
UserlistpasswordmustbeenteredinCommunicationSettingsforthe

device.Ifanadministratorpasswordissetforthedevice,thenonlyan
administratorcanchangetheuserlist.

AddingDeviceUsers

YoucanadduserstotheUserlistlocatedonthedevice.TheDeviceUserList
canbeusedtocontrolwhichusersareabletooperateoraccessthedevice.

Rightclickonadevice.

1

SelectUsersonthecontextmenu.

2

TheDeviceUserswindowopens.

ClickontheAddUsericon.TheUsers-AddUserwindowopens.

3

Entertheinformationabouttheuserintothedialogbox.

4

Whenfinished,clickOKtosavetheinformationandcreatethenewuser.

5

RemovingDeviceUsers

Toremoveadeviceuserfromadevice:

IntheUsers-AddUserwindow,selecttheusertoremove.

1

ClickRemoveUser,orright-clickandselectRemoveuser.

2

3-5

UserGuide

Device

Intheconfirmationdialog,clickYestodeletetheuser.

3

SearchingtheDeviceUserList

YoucansearchtheDeviceUserListinordertoupdatedeviceuser
information.UserlistinformationcanbesearchedbyLoginusernameorUser
name.

IntheSearchablefieldsdrop-downmenu,selectLoginUsernameorUser

1

name.

Enterthenameorpartofanametosearchintheadjacenttextbox.

2

ClicktheApplyFiltericon.

3

Tocleartheresultinglist,clearthesearchtextboxandclicktheApplyFilter

4

icon.

Jobs

TheJobscommandopenstheJobswindow.Thiswindowdisplaysinformation
aboutjobscurrentlyinthequeueforthedevice.JobLogsshowsinformation
aboutrecentjobsthatwereprocessed.Threetypesoflogsareavailable:Print,

Send,andStore.

ShowingJobDetail

Youcanviewdetailedinformationaboutaparticularjob.Thetypesof
informationdisplayeddependonthetypeofjob.

Rightclickonthedevice.

1

SelectJobsinthecontextmenu.

2

IntheJoblist,selectajob.

3

Right-clickandselectDetails.AJobDetailwindowappears.

4

ExportingtheJobLog

Joblogscanbeexportedtofilesforuseinotherapplications.

Inthemenubaratthetopleftofthewindow,clickExportJobLogs.

1

TheJobsLogExportdialogappears.

Selectthejoblogtoexport.

2

ClickBrowsetoselectthefilenameandlocationtosavethefile.

3

Selectorenterthenumberoflinestosaveinthelog.

4

KMnetViewer

3-6

Device

DocumentBox

ClickOKtosavethelog.

5

SearchingaJobList

YoucansearchaJoblistbyJobnameorUsernametofindaspecificjob.

Enterthejobnameorpartialnameinthesearchtextbox,selectJobnameor

1

Username,andinthemenubaratthetopleft,clickApplyFilter.Standard

wildcardsaresupported.

Afterviewingthejobinformation,clearthesearchtextboxandclickApply

2

Filter.

ADocumentBoxisatypeofvirtualmailboxonadevice.Itisusedby
individualsandgroupstomanagefilesthatarestoredonthedevice.

TocheckifadevicesupportstheDocumentBoxfeature,switchtothe

CapabilityViewandlookintheDocumentBoxcolumninthedevicelist.

Note:ToaccesstheDocumentBox,thecorrectUserlistUsernameand
UserlistpasswordmustbesetintheCommunicationSettingsforthe

device.

AddingaDocumentBox

Ifsupportedbythedevice,anewdocumentboxcanbecreated.

Rightclickonadevice.

1

SelectDevice>DocumentBox.

2

ClickontheAddBoxicon.

3

TheAddBoxwidowopens.

SpecifytheNameforthenewbox.Thisinformationisrequired.

4

ThedefaultboxtypeisCustom.SomedevicesalsosupportaFAXboxfor

5

receivingfaxes.TheFAXoptiononlyappearswhenitissupported.

Specifythepasswordifyouwanttocreateapasswordprotecteddocumentbox.

6

Specifyvaluesorusethedefaultvaluesfortheothersettings.

7

ClickOKtoaddthenewbox.

8

DeletingaDocumentBox

Ifadocumentboxisnolongerneeded,itcanbedeleted.

Ensurethatthedocumentboxisempty.

1

3-7

UserGuide

Selectthedocumentboxinthelist,andclickDelete.

2

Youcanalsoright-clickontheboxinthelist,andselectDelete.

DocumentProperties

SelectadocumentinthedocumentboxandclickDocumentpropertiesto
displayinformationaboutthedocument.Thefollowinginformationisshown:

Name

Note:YoucanchangethenameofthedocumentintheProperties

window.

DateandTime

NumberofPages

DocumentSize

Resolution

Color

StoringSize

DocumentViews

Device

Animageofadocumentinthedocumentboxcanbedisplayedasathumbnail,
orinapreviewpanebyselectingadocumentandclickingontheViewicon.
Whenadocumentisdisplayedinthepreviewplane,youcanzoomandrotate
theimageofeachpage,onepageattime.Youcanusethearrowsorthemenu
tomovetothenextorthepreviouspage.

DownloadingaDocument

Youcandownloadadocumentfromadocumentboxtoyourlocalcomputer.

RightclickonthedocumenttodownloadandselecttheDownloadicon.

1

IntheSaveAsdialogbox,selectalocationtosavethefile,enterafilename,

2

selectPDF,TIF,orJPGfiletype,andclickOK.

SearchingaDocumentBox

Inadocumentbox,youcansearchbynametofindaspecificfile.

Enterthenameorpartialnameinthesearchtextbox,andclickApplyFilter.

1

Afterviewingtheinformation,clearthesearchtextbox,andclickApplyFilter.

2

MovingDocumentsBetweenDocumentBoxes

Youcandraganddropdocumentsbetweendocumentboxesonthesame
device.

Intheleft-sidetreeview,selectthedocumentboxcontainingthefiletomove.

1

Selectoneormorefiles,andmovethembydraggingfromtheright-sideviewto

2

thedestinationdocumentbox.Aconfirmationdialogboxappears.

KMnetViewer

3-8

Device

NotificationSettings

ClickOKintheconfirmationboxtofinish.

3

TheNotificationfunctionisusedtoinformusersofchangesinthestatusofthe
printingdevice.Therearethreetypesofnotificationsavailable:apop-up
window,openingoftheWindowseventlog,oranemailtoaspecifiedlistof
emailaddresses.Severaltypesofeventscantriggeranotification,includingthe
following:

Offline

Notconnected

Needsattention

Coveropen

Paperjam

Lowpaper

Lowtoner

Addpaper

Addtoner

Notifywhen20%tonerremains

Notifywhen10%tonerremains

Tosendnotificationsbye-mail,thee-mailsendingfeaturemustbeconfigured.
Ifitisnotconfigured,thenthisoptionwillbeunavailable.Formoreinformation,
seeEditingE-mailOptions.

SettingaNotification

Youcanselectdevicesfromthedevicelistfordisplayingalertsaboutprinting
deviceactivity.TheNotificationSettingsdialogboxprovidesthealertoptionfor
theselecteddevices.

Inthedevicelist,right-clickadevice,orright-clickandpresstheCTLkeyto

1

selectseveraldevicesthatyouwanttosetthesamenotificationsfor.

3-9

UserGuide

CommunicationSettings

Inthemenuatthetopofthescreen,clickDevice>NotificationSettings.The

2

NotificationsSettingsdialogboxopens.Youcanalsoopenthedialogboxby

right-clickingontheselecteddevicesinthedevicelist,thenselecting
NotificationsSettingsfromthelist.

UnderAction,selecthowthenotificationwillbecommunicated.

3

IfyouselectSende-mail,enteroneormoree-mailaddresses.E-mail

4

addressesmustfirstbesetupintheAddressBook.

UnderNotifications,selecttheeventsthatwilltriggeranotification.

5

Tosaveyourselectionsandclosethedialogbox,clickOK.

6

CommunicationSettingscontrolthenetworkcommunicationswitheach

device.Availablesettingsinclude:

Networkcard

TCP/IPPort

SNMPcommunicationtimeout

SNMPcommunicationretries

Commandcenteradministratorpassword

UseSNMPv1/2

Readcommunity

Writecommunity

UseSNMPv3

Username

Password

Authentication

Encryption

Polling

TheUsernameandPasswordmustbesetcorrectlyinordertoaccessseveral
functionsofthedevice,suchasAddressBook,UserList,orDocumentBox.

Device

SettingDeviceCommunications

Youcanchangethevariouscommunications-relatedsettingsintheDevice
CommunicationSettingswindowfortheselecteddevice.Toaccessthis

window,clickDevice>CommunicationSettings.

Inthefieldnexttothecommunicationsettingtobechanged,enterthenew

1

value.Youmaybeabletouseaselectorordrop-downmenuifavailable.

ClickOKtosavetheupdatedvalue.Thereisnoconfirmationmessage;the

2

changesaresavedimmediately.

KMnetViewer

3-10

Device

TCP/IPPort

Someoperationssendacommandorcommandfileviaalogicalprinterport.
Thedefaultlogicalprinterportnumbersbeginwith9100.MostKyoceradevices
supportfourormorelogicalprinterports.Thevalidrangeforportnumbersis
1024to65534.ThenumbermustmatchtheportnumberofoneoftheLogical
Printersdefinedforadevice.Todeterminetheportnumber,seetheLogical
PrinterswebpageintheKyoceraCommandCenter.

SNMPcommunicationtimeout(seconds)

Enterthenumberofsecondstheservershouldwaitfortheprintingdeviceto
respondtoanSNMPrequest.Theavailablerangeisfrom5to60seconds.

SNMPcommunicationretries

Enterthenumberoftimes,afteraninitialfailure,theapplicationshould
attempttoestablishSNMPcommunicationwiththeprintingdevice.The
availablerangeisfrom1to5retries.Ahighernumberwillincreasenetwork
traffic,whilealowernumbercanimproveperformance.

SettingthePortNumberinCommandCenter

ToaccesstheCommandCenter,selectadeviceinthedevicelist.Right-click

1

andselectDeviceHomepage,orclickDevice>DeviceHomepageinthe
menubar.

ClicktheAdvancedtabatthetopoftheKyoceraCommandCenterpage.

2

Totheleftofthepage,selectAdvanced,thenselectTCP/IP,andthenselect

3

LogicalPrinters.TheTCP/IPPortNumberisdisplayedforeachlogical

printer.Oneoftheselogicalprinterportsmustmatchtheportnumberenteredin
DeviceCommunicationSettings.

Aresetmayberequiredforlogicalprinterchangestotakeeffect.Usethereset
pageintheCommandCenterBasictab.

Polling

Printingdevicesareinterrogatedatspecificintervalstocheckforerror
conditions,operationalstatus,andlowtonerlevels.Thefollowingpollingmodes
areprovided.

StatusPolling

Informationisgatheredaboutthecurrentoperationalstateofthedevice,
suchaserrorconditions,panelmessages,andoperatingmode.The
availablerangeisbetween5and300seconds.

CounterPolling

Informationisgatheredaboutthevaluesheldbyvariouscountersinthe
device,suchasnumberofcolorpagesprinted,numberofblackandwhite
pages,numberoffaxesreceived,andsoon.Theavailablerangeisbetween
1and10000minutes.

TonerLevelPolling

Informationisgatheredaboutthecurrentleveloftonerinthedevice.The
availablerangeisbetween1and10000minutes.

AdvancedMenu

3-11

IntheDevicemenu,clickAdvanced.Thefollowingselectionsappear.
Advancedcanalsobeaccessedbyright-clickingonadeviceinthedevicelist.

UserGuide

SetMultipleDevices

Thissendsconfigurationparameterstomultipledevicesatthesametime.For
moreinformation,seetheMulti-Setchapter.

FirmwareUpgrade

Thiswizardguidesyouininstallingthemostcurrentfirmwareondevices.For
moreinformation,seetheFirmwareUpgradechapter.

DeviceDefaultSettings

Thissetsthedefaultsettingsoftheselecteddevice.Onlyonedevicemaybe
selectedatatime.

SystemSettings

Thissetsthesystemsettingsoftheselecteddevice.Onlyonedevicemaybe
selectedatatime.

NetworkSettings

Thissetsthenetworksettingsoftheselecteddevice.Onlyonedevicemaybe
selectedatatime.

TCPSendData

Usethiswindowtosenddata(files,text,ordevicecommands)directlytothe
interfaceofoneormoreselecteddevices.Toaccessthiswindow,clickDevice
>Advanced.

Device

Warning:Thisisanadvancedfeature.Incorrectusecancausethedeviceto
beinoperable.

SendingTCPData

Tosenddatatothedeviceinterface:

IntheTCPSendDatawindow,selecttheTCPportorIPPSpath.Youcan

1

selectthedefaultoraspecificTCPportonthedevice.Theportnumbermust
matchthatofoneoftheLogicalPrintersdefinedintheKyoceraCommand
Centerforthedevice.

Tosenddatafromafile,clicktheBrowsebutton.AnOpenFiledialogbox

2

appears.Tosendapreviouslysentfile,clickthedownarrowtoselectafilefrom
ahistoryofupto10previouslysentfiles.

Tosenddataastext,typethetextinthewindow.ClickHistorytoretrievea

3

previouslysenttextstring.TheHistoryfeatureretainsupto10previouslysent
textstrings.

ClickSendtosendthedata.

4

KMnetViewer

3-12

SettingMultipleDevices

4Multi-Set

Multi-Setletsyousendconfigurationparameterstomultipledevices

simultaneously.

TheseMulti-Setfeaturesareavailable:

SettingMultipleDevicesonpage4-1

SelectingSettingsinMulti-Setonpage4-1

CreatingSettingsFromaDeviceonpage4-2

CreatingSettingsFromaFileonpage4-2

CreatingNewSettingsonpage4-3

OverwritingSettingsonpage4-3

ToinitiateMulti-Set:

Inthedevicelist,presstheCTLkeyandright-clicktoselectseveraldevices.

1

SelectingSettingsinMulti-Set

Inthemenuatthetopofthescreen,clickDevice>Advanced>SetMultiple

2

Devices.TheMulti-SetWizardopens.Youcanalsoopenthewizardby

right-clickingontheselecteddevicesinthedevicelist,thenselecting
Advanced>SetMultipleDevicesfromthelist.

TheMulti-SetWizardopenswiththeDeviceGrouppagedisplayingthe

3

devicesthatsupportMulti-Set.

Selectthedestinationdevicegroupwhosesettingswillbeappliedtoyour
sourcedevice,andclickNext.

OntheSettingspage,youcanselectoptionsofsettingstocopyfromyour
sourcedevicetoyourdestinationdevice.Onlyonegroupofsettingscanbe
definedatonetimeonthispage.

•Makeyourselection,andclickNext.

Note:Thedestinationandsourcedevicesmaybepasswordprotected.To
ensurethatyoudonothaveanauthenticationfailurewithMulti-Setprocesses,
aloginandpasswordneedstobeenteredinDevice>Communication
Settings>Loginbyanadministrator.InthecaseoftheDeviceUserList
option,youwillbepromptedfortheadministrator’sloginandpassword,ifthey
havenotalreadybeensetintheCommunicationSettingsoption.All
CommunicationSettingsandpasswordsforthesourcedeviceandthe
destinationdevicesneedtobesetcorrectlyinCommunicationsSettingsfor
therespectivedevices.

4-1

UserGuide

TheSettingspagecanincludethefollowingoptions:

DeviceSystemSettings

Basicdevicesettingsincludingoperationpanellanguage,assetnumber,
timers,andsecurityoptionsincludingpanelandinterfacelocks.

DeviceNetworkSettings

BasicsettingsforTCP/IP,securityandnetworkprotocols,includingFTP,
SMB,Netware,IPP,AppleTalk,SMTP,NetBEUI.

DeviceDefaultSettings

Settingsthatdefinedefaultbehaviorforprint,copy,scanandFAXjobs
includingpapersize,printandscanquality,anddefaultmediatypes.

DeviceUserList

Loginusersandgroups,includingLoginusername,username,password,
E-mailaddress,Accountname,AccountIDonthedevice.

DeviceAddressBook

Name,Furigana,E-mail,FTPaddresses,SMBaddresses,FAX,Internet
FAXaddressesandaddressgroupsstoredonthedevice.

DocumentBoxList

Users'CustomandFAXboxes.

Multi-Set

CreatingSettingsFromaDevice

Tocopysettingsfromthesourcedevice:

ClickCreatefromDevice,andclickNext.

1

Selectthesourcedevice,andclickNext.

2

OntheConfirmationpage,youcaneditorsaveyoursettingstoafile,andclick

3

Finish.

Whenthisprocesscompletessuccessfully,clickClose.Thepropertiesor
settingsfromthesourcedevicearecopiedtoyourdestinationdevice.

Whenthisprocessisnotsuccessful,theerrorsappearinaDetailslist.Youcan
clickExportandsavetheerrorstoa.CSVlogfile.ThenclickSave,andClose.

CreatingSettingsFromaFile

Tocreateasettingstemplatefromanexistingfile:

ClickCreatefromFile,andclickNext.

1

Browseforthelocationofthefileyouwanttouse.Selectit,clickOpen,and

2

Next.

OntheConfirmationpage,youcaneditorsaveyoursettingstothesamefile,

3

oradifferentfile,andclickFinish.

Whenthisprocesscompletessuccessfully,clickClose.Thepropertiesor
settingsfromthesourcedevicearecopiedtoyourdestinationdevice.

KMnetViewer

4-2

Multi-Set

CreatingNewSettings

Whenthisprocessisnotsuccessful,theerrorsappearinaDetailslist.Youcan
clickExportandsavetheerrorstoa.CSVlogfile.ThenclickSave,andClose.

Tocreateanewsettingstemplate:

ClickCreateNew,thenclickNext.

1

Bydefault,theSystemSettingswindowopens.Ifselectedinthepreviousstep,
theNetworkSettingswindowortheDefaultSettingswindowopens.

Changethesettingsasneeded.

2

ClickApply.

3

ClickOK.

4

OntheConfirmationpage,youcaneditorsaveyoursettingstoafile,andclick

5

Finish.

Whenthisprocesscompletessuccessfully,clickClose.Thepropertiesor
settingsarecopiedtoyourdestinationdevice.

Whenthisprocessisnotsuccessful,theerrorsappearinaDetailslist.Youcan
clickExportandsavetheerrorstoa.CSVlogfile.ThenclickSave,andClose.

OverwritingSettings

Thecheckbox,Overwritesettingsontargetdeviceappearswhenyouhave
selectedDeviceUserList,DeviceAddressBook,orDocumentBoxListon
theSettingspage.

Warning:Selectingthischeckboxoverwritesanysettingsonthetarget,or
destinationdevicewiththesourcedevice'ssettings.

4-3

UserGuide

FirmwareUpgradeRisks

5FirmwareUpgrade

TheKMnetViewerFirmwareUpgradeWizardprovidesaquickandeasy
meansofinstallingthemostcurrentfirmwareondevices.Theupgradewillbe
performedonlyonmodelsthatmatchtheselectedfirmwarefile.

FirmwareUpgradeisnotavailableforallmodels.Foralistofsupported
models,seetheReadmefile.

TheFirmwareUpgradefeaturesavailableare:

FirmwareUpgradeRisksonpage5-1

PerformingFirmwareUpgradeonpage5-2

AuthorizingFirmwareUpgradeonpage5-4

BeginningFirmwareUpgradeonpage5-4

CancelingFirmwareUpgradeonpage5-4

SavingtheFirmwareUpgradeExportFileonpage5-5

TherearepotentialrisksassociatedwithusingtheFirmwareUpgradeWizard.
Beforeyouselectanyoptionsfortheupgrade,thebeginningpageinthe
upgradewizardrequiresthatyouacknowledgeunderstandingandacceptance
oftherisks.Whenpreparingafirmwareupgrade,itisrecommendedthatyou
reviewtheprocesswithyourdealerorserviceorganizationandbesurethat
contingencyplansareinplace.

Warning:Ifadeviceisturnedofforlosespoweratacriticalpointduringthe
upgrade,thedevicecouldbecomeinoperableandrequireaservicevisitto
replacedamagedcomponents.

Risksandrecoveryoptionscandifferdependingonthetypeofupgrade.The
FirmwareUpgradeRisksandRecoveryOptionssectiondescribessomeof
theissuesinvolved.

FirmwareUpgradeRisksandRecoveryOptions

Thefollowingsectionsdescribedifferentstatesofthesystemwhenerrorscan
occurandtheirrecoveryoptionsforthedeviceandthewarningoranactionto
betaken.

Dangerperiodduringanupgrade

AnyDevice

DonotturnoffthedevicewhentheStatusinFirmwareViewdisplaysthe
deviceasUpgrading.CheckforthenewfirmwareversionintheFirmware
Viewtoensurethedevicehascompletedtheupgrade.

System/FAX

DonotturnoffthedevicewhenthedeviceoperationpaneldisplaysErasing,
Writing,orDownloading.FortheSystem,processingtimeisabout3to5

minutes;forFAX,processingtimeis1to2minutes.

KMnetViewer

5-1

FirmwareUpgrade

IB-2x

Noindicationoftheupgradeisdisplayedonthedeviceoperationpanel.
CheckforthenewfirmwareversioninFirmwareViewtoensurewhetherthe
upgradehascompletedforeachdevice.Processingtimeisabout30
seconds.

Upgradecompletionindicators

Anydevice

Useanyofthefollowingmethods:

Checkthelogfile.

LookfortheappropriatefirmwareinFirmwareView.Ifthenewfirmware
versionappears,theupgradeiscomplete.

Toopenthedevicehomepage,rightclickonthedeviceinthelist.Select
DeviceHomepagefromthecontextmenu.Ifthenewfirmwareversion
appearsonthehomepage,theupgradeiscomplete.

System/FAX

Thedeviceoperationpaneldisplaysthenewversionnumber,ortheword

Completed.

Upgradeerrorindicators

Anydevice

TheresultofthedeviceupgradeisrecordedinthelogfileasFailed.

System

Thedevicedoesnotpassthepower-onself-test.

FAX

Faxingdoesnotoperate.

IB-2x

Nolinklightappears,andOption(oronsomemodelsNetwork)doesnot
appearontheInterfacemenuontheoperationpanel.

PerformingFirmwareUpgrade

5-2

Upgradeerrorrecovery

System

TheDIMMinthedevicemustbereplaced.TheoldDIMM,however,isnot
physicallydamaged,andcanbeerasedandreloadedusingaDIMMwriter.

FAX

TheFAXboardmustbereplaced.

IB-2x

ThereisaspecialrecoverymodefortheIB-2xcalledBootLoadermode.
TheIB-2xissettoBootLoadermodewithajumpersetting:SW1on
IB-20/21andIB-21E,orJ2-1onIB-22.OnceinBootLoadermode,a
specialWindowsutilitynamedIBVERUPcanbeusedtoloadanew
firmwarefile.

TheKMnetViewerFirmwareUpgradeWizardinitiatesthefirmwareupgrade.
Theupgradewizardguidesyouwithstep-by-stepinstructions.

Thereareseveralwaysyoucanstarttheupgradewizard:

UserGuide

FirmwareUpgrade

•Right-clickonadevice.Onthemenuthatappears,clickAdvanced>
UpgradeFirmware.

•IntheDevicetoolbar,selectAdvanced>UpgradeFirmware.

Tocontinuethewizardprocess,ineachpage,clickNext.Togobacktoa
previouspage,clickBack.TocancelthewizardandreturntotheDevice,click

Cancel.

AcknowledgementofRisks

Thefirstpageofthewizardcontainscautionarystatementsandrequiresan
acknowledgementoftherisks.Tocontinuetotheselectionpages,selectthe
Acknowledgementcheckbox,thenclickNext.Ifyoudonotselectthe
Acknowledgementcheckbox,theNextbuttonremainsunavailable,andthe
wizardwillnotcontinue.ToexitthewizardatthispointandreturntoDevice,
clickCancel.

SelectingaFirmwareUpgradeFile

TheFirmwareUpgradeWizardletsyouaccessafirmwarefilethatmatches
themodelbeingupgraded.Inthecaseofagroup,theremustbeatleastone
matchingmodelinthegroup.Whenmultipledevicesareselectedforafirmware
upgrade,anydevicesinthatsetthatdonotmatchtheselectedfirmwarefiles
willnotbeupgraded.

Typethepathforthefirmwarefile,orbrowsetofindthefileonyourlocal
system.ClickNext.

VerifyingUpgradeSettings

Whenupgradingmultipledevices,theprocessbypassesanydevicesthatdo
notmatchthemodelsfortheselectedfirmware.Ifthefirmwarecannotbe
validatedforanyofthedevicesyouhaveselected,youwillreceiveamessage
informingyou.

Note:FirmwarefilesarenotprovidedwithKMnetViewer.Consultyour
dealer.

TheFirmwareInformationpagedisplaysasummaryofthesettingsyouhave
chosenforthefirmwareupgradebeforetheupgradebegins.Thesummarycan
include:

Type

Displaysthefirmwaretypefortheupgrade.ForIB-2x,Typeshouldbe,for
example,IB-21ENetworkInterface.

Version

Displaystheversionofthenewsoftware.KMnetViewerdoesnotallow
upgradingtotheidenticalversionastheselectedfirmware.Whenupgrading
multipledevices,theprocessbypassesanydeviceswiththesamefirmware
version.

ModelList

Displaysthedevicemodelbeingupgraded.ForIB-2x,Modelshouldbe,for
example,AnywithanIB-21E.

Reviewthesummaryofsettingsforaccuracyandcompleteness.

ClickBackandreturntothepageofyourchoiceifthereisanythinginthe
settingsyouwanttochange.

KMnetViewer

5-3

FirmwareUpgrade

AuthorizingFirmwareUpgrade

ClickCancelifyouwanttostartthewizardoverfromthebeginningand
reentersettings.

ClickUpgradeifthesummaryofsettingsiscorrect.

Thefirmwareupgradecannotbeperformedwithoutproperauthorizationfrom
eachdevice.Authorizationoccursjustbeforetheupgradeoneachdevice.

IB-2xNetworkFirmware

AuthorizationforIB-2xfirmwareisprovidedbytheAdminpasswordseton
eachdevice.TypetheAdminpasswordinthetextboxinCommunication
Settings.Forgroupupgrades,theAdminpasswordmustbethesameoneach
device.

SystemandFaxFirmware

AuthorizationforSystemandFAXfirmwareisprovidedbytheSNMPWrite
Community.

•UsetheWriteCommunityenteredforeachdevicefromDevice>
CommunicationSettings.

BeginningFirmwareUpgrade

CancelingFirmwareUpgrade

Duringtheupgrade,theWriteCommunitywillbecomparedwiththeWrite
Communityvaluestoredoneachdevice.

Ifthereisanythinginthesettingsyouwanttochange,clickBackandreturnto
thepageofyourchoice.Ifyouwanttostartthewizardoverfromthebeginning
andreentersettings,clickCancel.Ifyouaresureyouwanttostarttheupgrade
process,clickUpgrade.

OnceyouclicktheUpgradebutton,theWizardcloses,andtheupgrade
processiscontrolledfromtheKMnetserver.

Note:TheBannerPagemustbeOff,andStartofJobStringmustbeblank
forthelogicalprinterusedforthefirmwareupgrade.

Warning:Ifadeviceisturnedofforlosespoweratacriticalpointduringthe
upgrade,thedevicecouldbecomeinoperableandrequireaservicevisitto
replacedamagedcomponents.

Youhavetheoptiontoaborttheupgradeprocessbetweenactualdevice
upgrades.Iftherearenodevicesremainingtobeupgradedaftertheone
currentlyprocessing,awarningmessagedirectsyoutotryagainlater.

Note:Abortinganactiveupgradesessiondoesnotstopupgradesthatare
currentlyprocessing,forexample,downloadingfirmwaretoadevice.
Therefore,abortinganupgrademaytakeseveralminutesuntildownloadingto
thecurrentdeviceordevicesiscompleted.

5-4

UserGuide

SavingtheFirmwareUpgradeExportFile

Allfirmwareupgradeinformationisdisplayed.Theexportfilecontainsthe
resultsforeachdevice.Iftheupgradeforthatdevicefailed,thereasonforthe
failureisnoted.Thefirmwareversionsbeforeandaftertheupgradearealso
recorded.Inthecaseoffailures,theFirmwareVersionboxwillbeblank.

Note:Firmwareforcertainnewermodelsalwaysprocessesallthefirmware
versionsinthemasterfile.Therewillbemultiplelinesintheexportfile,onefor
eachfirmwaretype.

WhentheUpgradeWizardcompletestheupgrade,clickSaveLogtoalocation
ofyourchoice.ThefileformatisaCommaSeparatedValue(.CSV)file,thatcan
beopenedwithaspreadsheetapplicationforeasyviewingandsorting.When
openingtheexportfilewithaspreadsheetapplication,choosecommaasthe
delimiter,ormakeacopyofthefileandgiveita.CSVextension.ClickClose.

FirmwareUpgrade

KMnetViewer

5-5

6Workspaces

AworkspaceinKMnetViewerisacollectionoffilesincludingdevice
informationandviewsettings.Theworkspacedataappearsinthedevicelistor
map,andtheleftpaneofthescreen.

Aworkspaceisidentifiedwithausernameandpassword.Whenauseropens
KMnetViewer,thelastworkspacefromthatuser'shistoryisautomatically
opened.Whentheuserclosestheapplication,theworkspaceisautomatically
saved.Normallyauserneedsonlyoneworkspace,butifthereismorethanone
location,withalistofdifferentdevices,additionalworkspacescanbedefined.

Youcanimportafileintoaworkspace,orexportaworkspaceordevicelisttoa
file.Aworkspacecanalsobeexportedtoanotherfilenameforbackup
purposes.

Theseworkspacemanagementfeaturesareavailable:

AddingaNewWorkspaceonpage6-1

OpeninganExistingWorkspaceonpage6-1

ImportingaFiletoaNewWorkspaceonpage6-2

ExportingaWorkspacetoaFileonpage6-2

ExportingDeviceInformationtoaFileonpage6-2

AddingaNewWorkspace

OpeninganExistingWorkspace

Inthemenubaratthetopleftofthescreen,clickFile>NewWorkspace.

1

Browsetothedesiredlocationforthenewworkspacefolder.

2

ClickMakeNewFolder.

3

Typeanameforthenewfolder,andclickOK.Ifanotherworkspacewasalready

4

open,KMnetViewerautomaticallysavesandclosesitbeforeopeningthenew
workspace.

Inthemenubaratthetopleftofthescreen,clickFile>OpenWorkspace.

1

Browsetothelocationofanexistingworkspaceandclickthatworkspacefolder.

2

ClickOK.Ifanotherworkspacewasalreadyopen,KMnetViewerautomatically

3

savesandclosesitbeforeopeningtheselectedworkspace.

6-1

UserGuide

ImportingandExportingaWorkspace

ImportingaFiletoaNewWorkspace

1

Workspaces

AworkspaceinKMnetViewerisacollectionoffilesincludingdeviceandUI
information.YoucanbringinaworkspacefromadifferentKMnetViewer
versionoranotheruser.ThefileextensionofaworkspaceexportedfromKMnet

Viewerversion4.xis.KV3.Thefileextensionofaworkspaceexportedfrom
KMnetViewerversion5orlateris.KVX.Tomakeitpossibletoreusethe

devicedataandUIinformationcreatedintheolderversion,youcanimportand
converttheolderworkspacetothenewworkspace.

Youcanalsoshareaworkspacewithanotheruser.Forintegrityofthedata,a
user—evenanadministrator—cannotaccessanotheruser'sworkspace.To
copyaworkspacetoanotheruser,youmustexporttheworkspace,thenthe
otheruserimportsit.Aworkspaceisidentifiedwithausernameandpassword,
butpersonalinformation,isnotexportedwiththefile.

YoucanbringinaworkspaceexportedfromanotheruserorfromKMnet
Viewer4.xversion.

Inthemenubaratthetopleftofthescreen,clickFile>ImporttoNew
Workspace.TheImporttoNewWorkspacedialogboxopens.

UnderFile,typeafilepathorclickBrowsetoselectaworkspacefile.Thefile

2

musthaveanextensionof.KVXor.KV3.

UnderWorkspacefolder,typeafilepathorclickBrowsetoselectafolderto

3

savetheworkspacefilein.

ClickOK.KMnetViewerautomaticallysavesthepreviousworkspace,and

4

openstheimportedone.

ExportingaWorkspacetoaFile

YoucancopyaworkspacefromauserorfromKMnetViewerversion3.xtoa
filethatcanbeimportedtoanotheruseroranewerversion.

Inthemenubaratthetopleftofthescreen,clickFile>Export>Workspace.

1

TheExportWorkspacedialogboxopens.

TypeafilepathorclickBrowsetoselectafile.Thefilemusthaveanextension

2

of.KVX.

ClickSave.Amessageappears:“Workspaceexportfinished.”ClickOK.

3

ExportingDeviceInformationtoaFile

KMnetViewerexportsalldeviceinformation(allavailableviewcolumns)tothe

specifiedfile.

Inthemenubaratthetopleftofthescreen,clickFile>Export>ListtoCSV,

1

forafilecompatiblewithMicrosoftExcel,orListtoXML,foranExtensible
MarkupLanguagefile.TheExporttoCSVorExporttoXMLdialogboxopens.

KMnetViewer

6-2

Workspaces

Typeorselectafilepath.Thefilemusthaveanextensionof.CSVor.XML.

2

ClickSave.

3

6-3

UserGuide

EditingE-mailOptions

7ViewerOptions

InKMnetVieweryoucanchoosesettingsforcertainsystemauthenticationand
communicationsoptions.Youcansetorchangealocalpasswordforuserswho
donothaveadministratorrightsonacomputer.Youcanconfiguretheviewerto
sende-mailnotificationstousersaboutcertaindeviceconditions.Theviewer
alsoletsyousetdefaultdevicepollingsettingsfornewdevices.Youcanalso
choosesettingsforthetrapserver,theSNMPtrappacketreceiverwhichrunsin
theapplication.

Theseeditingfeaturesareavailable:

EditingE-mailOptionsonpage7-1

EditingAuthenticationOptionsonpage7-2

EditingDevicePollingOptionsonpage7-2

EditingSNMPTrapOptionsonpage7-3

Youcanconfiguretheviewertosende-mailnotificationstousersaboutcertain
deviceconditions,suchascoveropen,paperjam,orlowpaper.IntheE-mail
Optionsdialogbox,youcansetthemailserver,authentication,andsenderfor
thenotifications.

Inthemenubaratthetopleftofthescreen,clickEdit>Options.TheOptions

1

dialogboxopens.

IntheOptionslist,clickE-mail.

2

IntheHosttextbox,typetheSMTP(e-mail)servername,andinPort,typethe

3

portnumber.

IntheUserIDtextbox,typetheusernameneededtologintotheSMTP

4

server,andinPassword,typetheuserpasswordneededtologintotheSMTP
server.

IntheSenderNametextbox,typethenametoshowwhothee-mailisfrom,

5

andinSenderAddress,typethee-mailaddresstoshowwhataddressthe
e-mailisfrom.

TotesttheconnectiontotheSMTPserver,clickTestConnection.Amessage

6

appearstoindicatewhethertheapplicationwasabletosuccessfullyconnectto
theSMTPserver.Ifnecessarycorrectanyofthee-mailconfiguration,andtest
theconnectionagain.

TosaveyoursettingsandclosetheOptionsdialogbox,clickOK.

7

KMnetViewer

7-1

ViewerOptions

EditingAuthenticationOptions

EditingDevicePollingOptions

Ifauserdoesnothaveadministratorrightsonthecomputerwiththeviewer
installed,thenetworkadministratorcansetupauserloginpassword.Ifno
passwordhasbeensetupforauserwithoutadministratorrights,theapplication
doesnotstart,andanaccesserrormessageappears.

Inthemenubaratthetopleftofthescreen,clickEdit>Options>

1

Authentication.

SelectEnablelocalpassword.

2

IntheNewpasswordtextbox,typeapasswordforalocaluser.Apasswordis

3

amaximumof32characters.Ablankpasswordisallowed.

InConfirmpassword,typethesamepasswordagain.

4

ClickOKtosavethepassword.

5

Theviewerletsyousetdefaultdevicepollingsettingsfornewdevices.The
settingsdonotaffectdevicesthatalreadyhavebeenadded.

Inthemenubaratthetopleftofthescreen,clickEdit>Options.TheOptions

1

dialogboxopens.

IntheOptionslist,clickDevicePolling.

2

SelectStatusPollingifyouwanttotracktheconditionofdevices,suchas

3

whetheradeviceisoffline,orhasacoveropen.Typeorusetheupanddown
arrowstoselectapollingInterval(seconds).Theavailablerangeisbetween5
and300seconds.Thedefaultvalueis60seconds.

SelectCounterPollingifyouwanttocountpages,suchastotalprintedpages,

4

orprintedcolorpages.Typeorusetheupanddownarrowstoselectapolling

7-2

UserGuide

EditingSNMPTrapOptions

ViewerOptions

Interval(minutes).Theavailablerangeisbetween1and10000minutes.The
defaultvalueis60minutes.

SelectTonerLevelPollingifyouwanttotracktheamountoftoneravailablein

5

thedevices.Thetonerlevelcolumninthedevicelistsshowstherelative
amountoftonerinarectangularicon.Ifthetonerisempty,anexclamationmark
showsintheicon.TonerLevelPollingshowstheamountofblacktonerfor
Black&Whitedevices.ForColordevicesthepollingshowstheamountsof
black,cyan,magenta,andyellowtoners.

TypeorusetheupanddownarrowstoselectapollingInterval(minutes).The
availablerangeisbetween1and10000minutes.Thedefaultvalueis1440
minutes.

TosaveyoursettingsandclosetheOptionsdialogbox,clickOK.

6

TheSNMPprotocolisusedforprovidingandtransferringmanagement
informationwithinthenetworkenvironment.ShouldanerroroccursuchasAdd
Paper,thedeviceautomaticallygeneratesatrap,anerrormessagesenttoup
totwopredeterminedtraprecipients.ThetrapserveristheSNMPtrappacket
receiverwhichrunsintheapplication.Toreceivetrappackets,theuserhasto
startthetrapserverandthenconfiguretheSNMPtraponthedevicesas
describedintheAdvanced>Management>SNMPsectionoftheCommand
Centermanualthatcomeswiththedevice.

Inthemenubaratthetopleftofthescreen,clickEdit>Options.TheOptions

1

dialogboxopens.

IntheOptionslist,clickSNMPTrap.

2

Serverstatusshowswhetherthetrapserverisrunningornot.Ifthetrapserver

3

isnotrunning,youcanclickStart.Theserverstatuswillchangetoindicateitis
running.

Ifthestartofthetrapserverisnotsuccessful,amessageappears:“Unableto
startSNMPtrapserver.”Seethelogfileunderthelogfolderforanerror
messageastowhythetrapserverfailedtostart.Correcttheerror,andtryagain
tostartthetrapserver.

Ifthetrapserverisrunning,youcanclickStoptohaltit.Theserverstatuswill
changetoindicateitisnotrunning.

IfyouwanttoallowthereceiptofSNMPtrappacketsthathavethesame

4

communitynameasthetrapcommunity(whichisstoredintheapplication),
typethetrapcommunitynameintheTrapCommunitytextbox.Thedefaultis
public.

Ifyouwanttostartthetrapserverwhenevertheviewerisstarted,select

5

Automaticallyrunthetrapserverwhentheprogramstarts.Thedefaultis

fortheoptiontobecleared:tonotallowthetrapservertostartautomatically.

TosaveyoursettingsandclosetheOptionsdialogbox,clickOK.

6

KMnetViewer

7-3

Glossary

A

C

D

advancedsearchAsearchfeaturethatfindsallprintingdevicesinthedatabase

matchingtheselectedcriteria.Uptosixpropertiescanbedefinedforthesearch.The
searchresultsaredisplayeduntilyouchangetoanotherview,orperformanother
AdvancedSearch.

authenticationTheprocessofensuringintegrityofthemessagedataanddata

origin.Itpreventsaccesstothesoftwarefromdataalteredinanunauthorizedmanner.
Theadministratormustestablishitforusers.

counterAvariableusedtokeeptrackofanythingthatmustbetotaled.Counters

canincludekeepingtrackofhowmanycopies,prints,faxes,andscanshavebeen
processedbyeachmanagednetworkprintingdevice.

counterpollingControlshowfrequentlytheintervalcountersonthedevicesare

queriedandstatisticsaccumulated.Counterpollingcanbesetbytheusertotrack
suchthingsaspagecountsandscancountsondevices.

devicehomepageWebpagethatshowsdetaileddeviceinformationandlets

youchangedevicesettings,suchasprintresolutionorpageorientation.Thehome
pagecanbeaccessedbytypingthedevice’sIPaddressintotheaddressbarofaWeb
browser.Forsomedevices,thehomepageisreferredtoastheCommandCenter.

DeviceUserList(DeviceUsers)Alistoflogininformationandpasswordsof

usersthatareauthorizedtousethedevice.

DisplayNameThedescriptivenamegiventoadeviceforeasieridentificationby

users.Thedefaultvalueisthedevicemodelname,butitcanbeeasilychangedin
Properties.

E

F

M

N

excludeddevicesTheDiscoveryprocesscanbeinstructedtonotinclude

specificdevicesintheresults.Devicescanbeexcludedfromdiscoveryforsecurity
reasons,orbecausetheywillbemanagedseparately.

firmwareDeviceandnetworkcardfirmwaresupportthedevice'sinternalsoftware.

Themanufacturermayupgradefirmwaretocorrectincompatibilitywiththirdparty
softwareormechanicalproblemsinthecomputer.Firmwareisprovidedinacomputer
filefordownloadtothedevice.Becauseachangeinfirmwarehasthepotentialto
damageadevice,youmustbeverycarefulwhenusingafirmwareupgrade.

Multi-SetLetsyouapplyconfigurationsettingstooneormoredevicesonthe

networksimultaneously.Settingscanbecreatedfromscratch,fromatemplate,or
copiedfromasourcedevice.

NotificationsNotificationscanbeestablishedfordeviceconditionslikethedevice

isofflineordevicehasapaperjam.UnderNotificationSettings,youcansetthe
methodofnotification,(email,pop-upwindoworWindowseventlog)andthedevice

iv

UserGuide

conditionfornotification(coveropen,notconnected).Singleormultipleuserscanbe
setuptoreceiveemailnotifications.Notificationscanbecustomizedforeachdevice.

O

P

Q

S

operationpanelAflat,rectangular,illuminatedscreenusuallylocatedonthetop

frontofadevice.Thepanelmaybeatouchscreen,orhavebuttoncontrolstoselect
differentdeviceoptions.

PDLPageDescriptionLanguage.Thisisthelanguageusedbyyourcomputerto

telltheprintingdevicehowtoprintadocument.Availabilityofsomeprintingoptions
dependsontheselectedPDL.

pollingAprocessforcontinuallycheckingandrequestinginformationfrommultiple

devices.Pollingistypicallyperformedatuserdefinedschedulesorintervals.

pollingintervalAmountoftimethatpassesbetweenpollingsessions.Intervals

forstatus,counterandtonerpollingcanbesetatDevice>CommunicationSettings
>Polling.

quicksearchAsearchfeaturethatfindsdevicesinthecurrentlydisplayeddevice

list.QuickSearchentriesarenotsavedwhenyoumovefromviewtovieworchange
toAdvancedSearch.

SNMPSimpleNetworkManagementProtocol.ThestandardTCP/IPprotocolfor

managingIPnetworkdevices,includingprintingdevices.SNMPsettingsdetermine
thelevelofsecurityandpreventunauthorizedprintingtotheSNMPv3printingdevice.

SNMPtrapCommandusedtocaptureeventsfromadeviceandreportthemback

toKMnetViewer,Aneventisanyunsolicitedalerttriggeredbyaspecificdevice
condition,suchasapaperjam.

SNMPtrapcommunityThiscommunitynamestringfunctionsasapasswordfor

sendingtrapnotificationstothetargetSNMPmanager,verifyingthattheSNMP
managerbelongstoanSNMPcommunitywithaccessprivilegestotheagent.

statuspollingMonitorstheoperatingconditionofdevicesatsetintervals.

T

W

tonerlevelpollingTechniqueusedbyKMnetViewertoregularlydeterminethe

amountoftoneravailableinthedevices.Thetonerlevelcolumninthedevicelist
showstherelativeamountoftonerinarectangularicon.Ifthetonerisempty,an
exclamationmarkshowsintheicon.TonerLevelPollingshowstheamountofblack
tonerforBlack&Whitedevices.ForColordevicesthepollingshowstheamountsof
black,cyan,magenta,andyellowtoners.

workspaceAworkspaceisacollectionoffilesincludingdeviceinformationand

viewsettings.Theworkspacedataappearsinthedevicelistandtheleftpanelofthe
screen.Aworkspaceisidentifiedwithausernameandpassword.

KMnetViewer

v

KYOCERA MIT A AMERICA, INC.

Headquarters:

225 Sand Road
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New York Branch:

1410 Broadway, 23rd Floor
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National Operation Center &
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Latin America Division:

8240 NW 52nd
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KYOCERA MIT A CANADA, L TD.

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KYOCERA MIT A Corporation

Headquarters:

2-28, 1-chome, Tamatsukuri, Chuo-ku
Osaka 540-8585, Japan
Telephone: [phone]
http://www.kyoceramita.com

Kyocera Mita Australia Pty, LTD.
Level 3, 6-10 Talavera Road, North Ryde,
N.S.W. 2113 Australia
Telephone: [phone]

Kyocera Mita New Zealand LTD.
1-3 Parkhead Place, Albany
P.O. BOX 302 125 NHPC
Auckland, New Zealand
Telephone: [phone]

Kyocera Mita (Thailand) Corp., LTD.
9/209 Ratchada-Prachachem Road
Bang Sue, Bangkok 10800, Thailand
Telephone: [phone]

Kyocera Mita Singapore PTE, LTD.
121 Genting Lane, 3rd Level
Singapore 349572
Telephone: [phone]

Kyocera Mita Hong Kong, LTD.
11/F., Mita Centre
552-566, Castle Peak Road
Tsuen Wan, New Territories,
Hong Kong
Telephone: [phone]

Kyocera Mita Taiwan Corporation
7F-1~2, No. 41, Lane 221, Gangchi Rd.
Neihu District, Taipei, Taiwan, 114, R.O.C.
Telephone: [phone]

Rev. 1.0_090320