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operatioN guide
TASKalfa 265ci
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Introduction
Thank you for your purchase of TASKalfa 265ci.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read this Operation Guide before you start using the machine.
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party
supplies in this machine.
A label shown in the illustration assures that the supplies are our own brand.
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Included Guides
The following guides are supplied with the machine. Refer to them as necessary.
Quick Installation Guide Describes the procedures for installation of the machine, frequently-used operations,
routine maintenance, and troubleshooting action.
Safety Guide Provides safety and cautionary information for the installation and use of the machine.
Be sure to read this guide before using the machine.
Safety Guide (TASKalfa 265ci) Describes the machine installation space, cautionary space, and other information. Be
sure to read this guide before using the machine.
DVD (Product Library)
Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and
troubleshooting.
FAX Operation Guide Describes fax functionality.
Card Authentication Kit (B) Operation
Guide
KYOCERA COMMAND CENTER
Operation Guide
Printer Driver Operation Guide Describes how to install the printer driver and use printer functionality.
Network FAX Driver Operation Guide Describes how to install and use the network fax driver in order to use network fax
KYOCERA Net Direct Print Operation
Guide
KYOCERA Net Viewer User Guide Describes how to monitor the network printing system with KYOCERA Net Viewer.
PRESCRIBE Commands Technical
Reference
PRESCRIBE Commands Command
Reference
File Management Utility User Guide Explains how to use File Management Utility to set various parameters and send and
Describes how to authenticate to the machine using the ID card.
Describes how to access the machine from a computer via a Web browser to check and
change settings.
functionality.
Describes how to use functionality for printing PDF files without launching Adobe
Acrobat or Reader.
Describes the native printer language (PRESCRIBE commands).
Describes PRESCRIBE command functionality and control for each type of emulation.
save scanned documents.
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Contents
1 Preface .....................................................................................................1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
Environment ............................................................................................................... 1-3
Precautions for Use .................................................................................................... 1-3
Legal Restriction on Copying/Scanning ..................................................................... 1-6
Legal and Safety Information ............................................................................................... 1-7
Legal Information ....................................................................................................... 1-7
Energy Saving Control Function .............................................................................. 1-10
Automatic 2-Sided Copy Function ............................................................................ 1-10
Paper Recycling ....................................................................................................... 1-10
Energy Star (ENERGY STAR®) Program ................................................................ 1-10
About this Operation Guide ................................................................................................ 1-11
Conventions in This Guide ....................................................................................... 1-11
Originals and Paper Sizes ........................................................................................ 1-13
2 Preparation before Use ...........................................................................2-1
Part Names .......................................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-6
Touch Panel ............................................................................................................... 2-7
Determining the Connection Method and Preparing Cables ................................................ 2-8
Connection Example .................................................................................................. 2-8
Preparing Necessary Cables ..................................................................................... 2-9
Connecting Cables ............................................................................................................. 2-10
Connecting LAN Cable ............................................................................................. 2-10
Connecting USB Cable ............................................................................................ 2-11
Connecting the Power Cable ................................................................................... 2-11
Power On/Off ...................................................................................................................... 2-13
Power On ................................................................................................................. 2-13
Power Off ................................................................................................................. 2-13
Installing Software .............................................................................................................. 2-15
Installing Printer Driver ............................................................................................. 2-15
Setting TWAIN Driver ............................................................................................... 2-19
Setting WIA Driver .................................................................................................... 2-20
Energy Saver function ........................................................................................................ 2-21
Sleep and Auto Sleep .............................................................................................. 2-21
Machine Setup Wizard ....................................................................................................... 2-22
COMMAND CENTER (Settings for E-mail) ........................................................................ 2-23
Sending E-mail ......................................................................................................... 2-24
3 Common Operations ...............................................................................3-1
Loading Paper ...................................................................................................................... 3-2
Before Loading Paper ................................................................................................ 3-2
Loading Paper in the Cassettes ................................................................................. 3-3
Loading Paper in the Multi Purpose Tray ................................................................... 3-6
Loading Originals ............................................................................................................... 3-10
Placing Originals on the Platen ................................................................................ 3-10
Loading Originals in the Document Processor ......................................................... 3-11
Checking the Equipment's Serial Number .......................................................................... 3-13
Checking the Counter ......................................................................................................... 3-14
Login/Logout ....................................................................................................................... 3-15
Login ........................................................................................................................ 3-15
Logout ...................................................................................................................... 3-16
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Favorites ............................................................................................................................. 3-17
Registering Favorites ............................................................................................... 3-17
Editing and Deleting Favorites ................................................................................. 3-21
Using Favorites ........................................................................................................ 3-23
Shortcuts ............................................................................................................................ 3-25
Registering Shortcuts ............................................................................................... 3-25
Editing and Deleting Shortcuts ................................................................................. 3-27
Using Shortcuts ........................................................................................................ 3-28
Quick Setup Wizard ............................................................................................................ 3-29
Help Screen ........................................................................................................................ 3-31
Canceling Jobs ................................................................................................................... 3-32
Using Various Functions .................................................................................................... 3-33
Common Functionality ............................................................................................. 3-34
Original Size ............................................................................................................. 3-35
Original Orientation .................................................................................................. 3-36
Duplex ...................................................................................................................... 3-37
Continuous Scan ...................................................................................................... 3-39
Paper Selection ........................................................................................................ 3-41
Collate ...................................................................................................................... 3-42
Density ..................................................................................................................... 3-43
Scan Resolution ....................................................................................................... 3-44
Original Image .......................................................................................................... 3-45
Sharpness ................................................................................................................ 3-46
Background Density Adjust ...................................................................................... 3-47
Zoom ........................................................................................................................ 3-48
File Format ............................................................................................................... 3-49
Color Selection ......................................................................................................... 3-51
Job Finish Notice ...................................................................................................... 3-52
File Name Entry ....................................................................................................... 3-54
Priority Override ....................................................................................................... 3-55
4 Copying ....................................................................................................4-1
Basic Operation .................................................................................................................... 4-2
Copying Functions ................................................................................................................ 4-4
Zoom .......................................................................................................................... 4-5
Duplex ........................................................................................................................ 4-7
Combine ................................................................................................................... 4-10
EcoPrint .................................................................................................................... 4-13
Hue Adjustment ........................................................................................................ 4-14
Color Balance ........................................................................................................... 4-15
Saturation ................................................................................................................. 4-16
5 Printing .....................................................................................................5-1
Printing from Applications .....................................................................................................5-2
Printing Data Saved on the Printer ....................................................................................... 5-6
Private Print ................................................................................................................ 5-6
Proof and Hold ........................................................................................................... 5-8
Automatic Delete Setting for Temporary Documents ............................................... 5-11
6 Sending ....................................................................................................6-1
Basic Operation .................................................................................................................... 6-2
Preparation for Sending a Document to a PC ...................................................................... 6-5
Checking What to Enter for [Host Name] ................................................................... 6-5
Checking What to Enter for [Login User Name] ......................................................... 6-6
Creating a Shared Folder ........................................................................................... 6-7
Configuring Windows Firewall (for Windows 7) ........................................................ 6-10
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Specifying Destination ........................................................................................................ 6-14
Choosing from the Address Book ............................................................................ 6-14
Choosing by One Touch Key ................................................................................... 6-16
Entering a New E-mail Address ............................................................................... 6-17
Specifying a New PC Folder .................................................................................... 6-18
Checking and Editing Destinations .......................................................................... 6-21
Sending to Different Types of Destinations (Multi Sending) ..................................... 6-22
Registering Destinations in the Address Book ................................................................... 6-23
Adding a Contact ...................................................................................................... 6-23
Adding a Group ........................................................................................................ 6-27
Editing and Deleting Address Book Entries ............................................................. 6-30
Adding a Destination on One Touch Key ........................................................................... 6-32
Adding a Destination ................................................................................................ 6-32
Editing and Deleting One Touch Key ....................................................................... 6-34
Sending Functions ..............................................................................................................6-35
Sending Size ............................................................................................................ 6-36
File Separation ......................................................................................................... 6-38
E-mail Subject/Body ................................................................................................. 6-39
FTP Encrypted TX .................................................................................................... 6-40
WSD Scan .......................................................................................................................... 6-41
Scanning using TWAIN ...................................................................................................... 6-44
7 Document Box .........................................................................................7-1
Printing Documents Stored in Removable USB Memory ..................................................... 7-2
Saving Documents to USB Memory (Scan to USB) ............................................................. 7-5
Removing USB Memory ....................................................................................................... 7-7
Functions for Document Box ................................................................................................ 7-8
Duplex ........................................................................................................................ 7-9
Encrypted PDF Password ........................................................................................ 7-10
JPEG/TIFF Print ....................................................................................................... 7-11
XPS Fit to Page ........................................................................................................ 7-12
Storing Size .............................................................................................................. 7-13
8 Status / Job Cancel .................................................................................8-1
Checking Job Status ............................................................................................................8-2
Details of the Status Screens ..................................................................................... 8-3
Checking Job History ...........................................................................................................8-7
Sending the Log History ....................................................................................................... 8-8
Setting the Destination ............................................................................................... 8-9
Automatic Log History Transmission ........................................................................ 8-10
Manual Log History Transmission ............................................................................ 8-10
Setting E-mail Subject .............................................................................................. 8-11
Check of Device Status ...................................................................................................... 8-12
Checking the Remaining Amount of Toner and Paper ....................................................... 8-14
9 Setup, Registration, and User Management .........................................9-1
System Menu ....................................................................................................................... 9-2
Operation Method ...................................................................................................... 9-2
System Menu Settings ............................................................................................... 9-3
Language ................................................................................................................... 9-5
Report ........................................................................................................................ 9-5
User Property ............................................................................................................. 9-7
Cassette/MP Tray Settings ........................................................................................ 9-7
Common Settings ....................................................................................................... 9-9
Copy ......................................................................................................................... 9-14
Send ......................................................................................................................... 9-14
Favorites/Application ................................................................................................ 9-15
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Internet ..................................................................................................................... 9-15
Printer ....................................................................................................................... 9-16
System ..................................................................................................................... 9-18
Date/Timer ............................................................................................................... 9-24
Adjustment/Maintenance .......................................................................................... 9-24
Color Registration Procedure ................................................................................... 9-26
User Login Administration .................................................................................................. 9-32
First User Login Administration ................................................................................ 9-32
User Login Settings .................................................................................................. 9-33
Enabling/Disabling User Login Administration ......................................................... 9-34
Adding a User .......................................................................................................... 9-36
Local User Authorization .......................................................................................... 9-40
My Panel .................................................................................................................. 9-41
Editing and Deleting Users ....................................................................................... 9-42
Simple Login ............................................................................................................ 9-45
Group Authorization ................................................................................................. 9-51
Obtain Network User Property ................................................................................. 9-55
Job Accounting ................................................................................................................... 9-57
First Job Accounting Setup ...................................................................................... 9-57
Job Accounting Settings ........................................................................................... 9-59
Enabling/Disabling Job Accounting .......................................................................... 9-60
Login/Logout ............................................................................................................ 9-61
Adding an Account ................................................................................................... 9-62
Editing and Deleting Accounts ................................................................................. 9-64
Restricting the Use of the Machine .......................................................................... 9-66
Counting the Number of Pages Printed ................................................................... 9-68
Printing an Accounting Report ................................................................................. 9-70
Job Accounting Default Setting ................................................................................ 9-71
Unknown Login User Name Job .............................................................................. 9-72
10 Troubleshooting ....................................................................................10-1
Toner Container Replacement ........................................................................................... 10-2
Waste Toner Box Replacement ......................................................................................... 10-4
Cleaning ............................................................................................................................. 10-6
Glass Platen ............................................................................................................. 10-6
Document Processor ................................................................................................ 10-6
Paper Transfer Unit .................................................................................................. 10-7
Solving Malfunctions .......................................................................................................... 10-8
Responding to Error Messages ........................................................................................ 10-13
Clearing Paper Jams ........................................................................................................ 10-22
Paper Jam Location ............................................................................................... 10-22
Multi Purpose Tray ................................................................................................. 10-23
Cassette ................................................................................................................. 10-23
Paper Feeder ......................................................................................................... 10-24
Inside the Machine ................................................................................................. 10-24
Document Processor .............................................................................................. 10-26
11 Appendix ................................................................................................11-1
Optional Equipment ............................................................................................................ 11-2
Overview of Optional Equipment .............................................................................. 11-2
Paper Feeder ........................................................................................................... 11-2
Expansion Memory .................................................................................................. 11-3
Card Authentication Kit ............................................................................................ 11-4
Gigabit Ethernet Board ............................................................................................. 11-4
USB Keyboard ......................................................................................................... 11-4
Optional Function ..................................................................................................... 11-5
Character Entry Method ..................................................................................................... 11-7
Entry Screens ........................................................................................................... 11-7
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Entering Characters ................................................................................................. 11-9
Paper ................................................................................................................................ 11-10
Basic Paper Specifications ..................................................................................... 11-11
Choosing the Appropriate Paper ............................................................................ 11-11
Special Paper ......................................................................................................... 11-14
Specifications ................................................................................................................... 11-18
Common Functions ................................................................................................ 11-18
Copy Functions ...................................................................................................... 11-19
Printer Functions .................................................................................................... 11-19
Scanner .................................................................................................................. 11-20
Document Processor .............................................................................................. 11-20
Environmental Specifications ................................................................................. 11-21
Glossary ........................................................................................................................... 11-22
Index ...............................................................................................................................Index-1
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Quick Guide
To make copies
Be sure to read Precautions for Use before
using this machine.
It copies.
Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the
paper size, adjusting the density, etc.
To print
It prints.
What you want
to do
You can print via a network or print a PDF file directly from USB memory.
Copying with
specific settings
Printing
Documents
Stored in
Removable USB
Memory
Print via a
network
Connecting
Cables
Network Setup
(LAN Cable
Connection)
Administrator tasks
Print over
the USB
connection
Connect the
USB cable
Setup
Loading
Originals...3-10
Operation Copying...4-2
Loading Paper...3-2
Printing
Documents
Stored in
Removable USB
Memory...7-2
Install the printer driver on your
computer...2-15
Printing from Applications...5-2
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To send documents
It sends.
What you want
to do
Setup
You can send scanned images via a network. Or, you can also store scanned images in USB
memory.
Administrator tasks
Send as E-mail
Connecting Cables
Network Setup (LAN Cable Connection)
Editing Destination (Address Book/
Adding One Touch Keys)*...6-14
Send to Folder
(SMB)
Create a shared
folder on the
destination
computer...6-7
Saving
Documents to
USB Memory
Plug the USB
memory
Loading Originals...3-10
Saving Documents
Operation
* If the destination is not stored in the address book, you can send by entering the address directly.
Sending...6-2
to USB Memory
(Scan to USB)...7-5
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To send a FAX
It faxes.
What you want
to do
As well as sending a FAX via the telephone lines, you can also send a FAX via a network.
NOTE
For more information on setting up and sending a FAX, refer to the FAX Operation Guide.
Administrator tasks
Send a FAX FAX directly from a computer
Connect the modular cord for the telephone line to this machine.
Selection of Telephone Line (Inch version only)
Network Setup (LAN Cable
Connection)
Setup
Install the Network FAX
Driver on your computer*
Editing Destination (Address Book/Adding One Touch Keys)**
Loading Paper...3-2
Operation
* For more information, refer to the Network FAX Driver Operation Guide.
** If the destination is not stored in the address book, you can send the FAX by entering the address directly.
FAX Operation Network FAX Operation
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Menu Map
Copies (page 4-3)
Paper Selection (page 3-41)
Zoom (page 4-5)
Density (page 3-43)
Duplex (page 4-7)
Combine (page 4-10)
Collate (page 3-42)
Functions Original Size (page 3-35)
Original Orientation (page 3-36)
Color Selection (page 3-51)
Original Image (page 3-45)
EcoPrint (page 4-13)
Hue Adjustment (page 4-14)
Color Balance (page 4-15)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
Saturation (page 4-16)
Continuous Scan (page 3-39)
Job Finish Notice (page 3-52)
File Name Entry (page 3-54)
Priority Override (page 3-55)
Add/Edit Shortcut (page 3-25)
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One Touch Key (page 6-16)
Address Book (page 6-14)
Ext. Address Book (refer to KYOCERA COMMAND CENTER Operation Guide)
E-mail (page 6-17)
Folder (page 6-18)
FAX (refer to Fax Operation Guide)
WSD Scan (page 6-41)
Functions File Format (page 3-49)
Original Size (page 3-35)
Original Orientation (page 3-36)
Duplex (page 3-37)
Sending Size (page 6-36)
File Separation (page 6-38)
Scan Resolution (page 3-44)
Density (page 3-43)
Color Selection (page 3-51)
Original Image (page 3-45)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
FAX TX Resolution (refer to Fax Operation Guide)
Zoom (page 3-48)
Continuous Scan (page 3-39)
File Name Entry (page 3-54)
E-mail Subject/Body (page 6-39)
Job Finish Notice (page 3-52)
FTP Encrypted TX (page 6-40)
FAX Delayed Transmission (refer to Fax Operation Guide)
FAX Direct Transmission (refer to Fax Operation Guide)
FAX Polling RX (refer to Fax Operation Guide)
Add/Edit Shortcut (page 3-25)
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Job Box (page 5-6)
Removable
Memory
Menu Store File File Format (page 3-49)
Duplex (page 3-37)
Scan Resolution (page 3-44)
Density (page 3-43)
File Name Entry (page 3-54)
Functions Original Size (page 3-35)
Original Orientation (page 3-36)
Storing Size (page 7-13)
Color Selection (page 3-51)
Original Image (page 3-45)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
Zoom (page 3-48)
Continuous Scan (page 3-39)
Job Finish Notice (page 3-52)
Add/Edit Shortcut (page 3-25)
Print Copies (page 7-3)
Paper Selection (page 3-41)
Collate (page 3-42)
Duplex (page 7-9)
Functions Color Selection (page 3-51)
Job Finish Notice (page 3-52)
Priority Override (page 3-55)
Encrypted PDF Password (page 7-10)
JPEG/TIFF Print (page 7-11)
XPS Fit to Page (page 7-12)
Add/Edit Shortcut (page 3-25)
Sub Address Box (refer to Fax Operation Guide)
Polling Box (refer to Fax Operation Guide)
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Print Job Status (page 8-3)
Send Job Status (page 8-4)
Store Job Status (page 8-5)
Scheduled Job (page 8-6)
Print Job Log (page 8-7)
Send Job Log (page 8-7)
Store Job Log (page 8-7)
Scanner (page 8-12)
Printer (page 8-13)
FAX (page 8-13)
Toner Status (page 8-14)
Paper Status (page 8-14)
Removable Memory (page 8-13)
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Quick Setup Wizard
(page 3-29)
Language (page 9-5)
Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5)
FAX Setup (page 3-29)
Paper Setup (page 3-29)
Energy Saver Setup (page 3-29)
Font List (page 9-5)
Network Status (page 9-5)
Service Status (page 9-6)
Accounting Report (page 9-6)
Sub Address Box List (refer to Fax Operation Guide)
FAX List (Index) (refer to Fax Operation Guide)
FAX List (No.) (refer to Fax Operation Guide)
Outgoing FAX Report (refer to Fax Operation Guide)
Incoming FAX Report (refer to Fax Operation Guide)
Admin Report Settings (refer to Fax Operation Guide)
Result Report Setting
(page 9-6)
Sending Log History
(page 8-8)
Counter Printed Pages (page 3-14)
Scanned Pages (page 3-14)
User Property (page 9-7)User Name (page 9-7)
Login User Name (page 9-7)
Login Password (page 9-7)
Access Level (page 9-7)
Account Name (page 9-7)
E-mail Address (page 9-7)
Simple Login (page 9-7)
Send Result Report (page 9-6)
RX Result Report (refer to Fax Operation Guide)
Job Finish Notice Setting (page 9-6)
Send Log History (page 8-10)
Auto Sending (page 8-10)
Destination (page 8-9)
Job Log Subject (page 8-11)
My Panel (page 9-7)
Group Name (page 9-7)
Group ID (page 9-7)
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Cassette/MP Tray
Settings (page 9-7)
Cassette 1 (to 3) (page
9-7)
Paper Size (page 9-7)
Media Type (page 9-7)
Common Settings
(page 9-9)
Multi Purpose Tray
(page 9-8)
Default Screen (page 9-9)
Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)
Original Settings (page
9-9)
Paper Settings (page 9-
10)
Paper Size (page 9-8)
Media Type (page 9-8)
Key Confirmation (page 9-9)
Job Finish (page 9-9)
Ready (page 9-9)
Warning (page 9-9)
Key Confirmation (USB Keyboard) (page 9-9)
FAX Speaker Volume (refer to Fax Operation Guide)
FAX Monitor Volume (refer to Fax Operation Guide)
Custom Original Size (page 9-9)
Default Original Size (page 9-9)
Custom Paper Size (page 9-10)
Media Type Settings (page 9-10)
Default Paper Source (page 9-10)
Paper Selection (page 9-10)
Media for Auto (Color) (page 9-10)
Media for Auto (B & W) (page 9-10)
Special Paper Action (page 9-10)
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Function Defaults (page
9-11)
File Format (page 9-11)
Original Orientation (page 9-11)
Collate (page 9-11)
File Separation (page 9-11)
Scan Resolution (page 9-11)
Color Selection (Copy) (page 9-11)
Color Select.(Send/Store) (page 9-12)
Original Image (page 9-12)
Background Density Adj. (page 9-12)
EcoPrint (page 9-12)
FAX TX Resolution (refer to Fax Operation Guide)
Zoom (page 9-12)
Continuous Scan (page 9-12)
File Name Entry (page 9-12)
E-mail Subject/Body (page 9-12)
FTP Encrypted TX (page 9-12)
JPEG/TIFF Print (page 9-12)
XPS Fit to Page (page 9-12)
Detail Settings (page 9-
12)
Preset Limit (page 9-12)
Error Handling (page 9-
13)
Measurement (page 9-13)
Keyboard Layout (page 9-13)
USB Keyboard Type (page 9-13)
Copy (page 9-14) Auto Paper Selection (page 9-14)
Auto % Priority (page 9-14)
Copy - DP Read Action (page 9-14)
Send (page 9-14) Dest. Check before Send (page 9-14)
Entry Check for New Dest. (page 9-14)
Send and Forward
(page 9-14)
Duplexing Error (page 9-13)
Paper Mismatch Error (page 9-13)
Forward (page 9-14)
Destination (page 9-14)
Image Quality (page 9-12)
PDF/A (page 9-12)
Color TIFF Compression (page 9-14)
Default Screen (page 9-14)
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Document Box Sub Address Box (refer to Fax Operation Guide)
Job Box (page 5-6) Quick Copy Job Retention (page 5-8)
Deletion of Job Retention (page 5-11)
Polling Box (refer to Fax Operation Guide)
FAX (refer to Fax Operation Guide)
Favorites/Application Default Screen (page 9-15)
Application (page 9-15)
Internet Proxy (page 9-15)
Address Book/One
To uc h
User Login/Job
Accounting
Address Book (page 6-23)
One Touch Key (page 6-32)
Address Book Defaults Sort
Print List (refer to Fax Operation Guide)
User Login Settings
(page 9-32)
Job Accounting
Settings (page 9-57)
User Login (page 9-34)
Local User List (page 9-36)
Simple login settings
(page 9-45)
Local User Authorization (page 9-40)
Group Authorization
Set. (page 9-51)
Obtain NW User Property (page 9-55)
Job Accounting (page 9-60)
Print Accounting Report (page 9-70)
Total Job Accounting
(page 9-68)
Simple Login (page 9-45)
Simple Login Setup (page 9-45)
Group Authorization (page 9-51)
Group List (page 9-51)
Printed Pages (page 9-68)
Scanned Pages (page 9-68)
Each Job Accounting (page 9-68)
Accounting List (page 9-62)
Default Setting (page 9-
71)
Unknown ID Job (page 9-72)
FAX TX Pages (page 9-68)
FAX TX Time (page 9-68)
Counter Reset (page 9-68)
Apply Limit (page 9-71)
Copier/Printer Count (page 9-71)
Default Counter Limit (page 9-71)
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Printer (page 9-16) Emulation (page 9-16)
Color Setting (page 9-16)
EcoPrint (page 9-16)
Override A4/Letter (page 9-16)
Duplex (page 9-16)
Copies (page 9-16)
Orientation (page 9-16)
Wide A4 (page 9-16)
Form Feed TimeOut (page 9-16)
LF Action (page 9-16)
CR Action (page 9-16)
Paper Feed Mode (page 9-17)
Gloss Mode (page 9-17)
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System (page 9-18) Network (page 9-18) Host Name (page 9-18)
TCP/IP Settings (page
9-18)
NetWare (page 9-21)
AppleTalk (page 9-21)
WSD Scan (page 9-21)
WSD Print (page 9-21)
Enhanced WSD (page 9-21)
Enhanced WSD (SSL) (page 9-21)
IPSec (page 9-22)
Secure Protocol (page
9-22)
TCP/IP (page 9-18)
IPv4 Settings (page 9-18)
IPv6 Settings (page 9-19)
Protocol Detail (page 9-20)
SSL (page 9-22)
IPP Security (page 9-22)
HTTP Security (page 9-22)
LDAP Security (Ext. Address Book) (page 9-22)
LDAP Security (User Property) (page 9-22)
LAN Interface (page 9-23)
Interface Block Setting
(page 9-23)
Security Level (page 9-4)
Restart (page 9-4)
RAM Disk Setting (page 9-23)
Optional Memory (page 9-23)
Optional Function (page 11- 5)
USB Host (page 9-23)
USB Device (page 9-23)
Optional Interface 1 (page 9-23)
Optional Interface 2 (page 9-23)
SMTP Security (page 9-22)
POP3 Security (User 1) (page 9-22)
POP3 Security (User 2) (page 9-22)
POP3 Security (User 3) (page 9-22)
xix
Page 24
Date/Timer (page 9-24) Date/Time (page 9-24)
Date Format (page 9-24)
Time Zone (page 9-24)
Auto Panel Reset (page 9-24)
Auto Error Clear (page 9-24)
Panel Reset Timer (page 9-24)
Sleep Timer (page 9-24)
Error Clear Timer (page 9-24)
Unusable Time (refer to Fax Operation Guide)
Adjustment/
Maintenance (page 9-
24)
Density Adjustment
(page 9-24)
Background Density
Adj. (page 9-25)
Toner Save Level
(EcoPrint) (page 9-25)
Auto Color Correction (page 9-25)
Correcting Black Line (page 9-25)
Display Brightness (page 9-25)
Color Registration (page 9-25)
Drum Refresh (page 9-25)
Calibration (page 9-25)
Laser Scanner Cleaning (page 9-25)
Service Setting Test Page
Copy (page 9-24)
Send/Box (page 9-24)
Copy (Auto) (page 9-25)
Send/Box (Auto) (page 9-25)
Copy (page 9-25)
Printer (page 9-25)
DEV-SET
DEV-CLN
Altitude Adjustment (page 9-26)
MC (page 9-26)
FAX Country Code
FAX Call Settings
(Europe Only)
Exchange Selection (refer to Fax Operation Guide)
PBX Setting
Dial No. to PSTN (refer to Fax Operation Guide)
xx
Page 25
1 Preface
This chapter explains the following topics:
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
Environment ............................................................................................................................................. 1-3
Precautions for Use ................................................................................................................................. 1-3
Legal and Safety Information ............................................................................................................................. 1-7
Legal Information ..................................................................................................................................... 1-7
Energy Saving Control Function ............................................................................................................ 1-10
Automatic 2-Sided Copy Function ......................................................................................................... 1-10
Paper Recycling ..................................................................................................................................... 1-10
Energy Star (ENERGY STAR®) Program .............................................................................................. 1-10
About this Operation Guide ............................................................................................................................... 1-11
Conventions in This Guide ...................................................................................................................... 1-11
Originals and Paper Sizes ..................................................................................................................... 1-13
1-1
Page 26
Preface > Notice
Notice
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The z symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.
1-2
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Preface > Notice
Environment
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
• Humidity: 15 to 80 %
However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a
temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following
locations when selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.
Precautions for Use
Cautions when handling consumables
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy parts which contain toner.
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.
1-3
Page 28
Preface > Notice
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the rear side of the machine.
1-4
Page 29
Preface > Notice
Safety Instructions Regarding the Disconnection of Power
Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and
are not suitable for isolating the equipment from the power source.
Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs
sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Radio Tag Technology
In some countries the radio tag technology used in this equipment to identify the toner container may be subject to
authorization and the use of this equipment may consequently be restricted.
1-5
Page 30
Preface > Notice
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.
• Paper money
• Bank note
• Securities
•Stamp
• Passport
• Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
1-6
Page 31
Preface > Legal and Safety Information
Legal and Safety Information
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document
Solutions Inc. is prohibited.
Regarding Trade Names
• PRESCRIBE is a registered trademark of Kyocera Corporation.
• TASKalfa is a trademark or registered trademark of KYOCERA Document Solutions Inc.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S.A. and/or other
countries.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• Power PC is a trademark of IBM in the U.S.A. and/or other countries.
• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.
• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the NF module developed by ACCESS Co., Ltd.
• This machine contains the software having modules developed by Independent JPEG Group.
• ThinPrint is a trademark of ThinPrint GmbH in Germany and other countries.
All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in
this Operation Guide.
GPL/LGPL
This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL. For further information including availability of the source code, visit
http://www.kyoceradocumentsolutions.com/gpl/.
Open SSL License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
1-7
Page 32
Preface > Legal and Safety Information
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without
prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so
as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
“This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you
must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”
1-8
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Preface > Legal and Safety Information
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]
Monotype Imaging License Agreement
1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as
well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and
versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary
information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License
may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.
6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.
7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with
Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.
8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is
repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9 Massachusetts U.S.A. law governs this Agreement.
10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written
consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data
and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.
1-9
Page 34
Preface > Legal and Safety Information
Energy Saving Control Function
The device comes equipped with energy-saving functionality for automatically transitioning to Sleep to minimize power
consumption after a certain amount of time elapses since the device was last used.
Sleep
The device automatically enters Sleep when 1 minute have passed since the device was last used. The amount of time
of no activity that must pass before Sleep is activated may be lengthened. For more information refer to Sleep and Auto
Sleep on page 2-21.
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single
sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex
on page 4-7.
Paper Recycling
This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.
Energy Star (ENERGY STAR®) Program
We have determined as a company participating in ENERGY STAR that this product has earned the
ENERGY STAR.
1-10
Page 35
Preface > About this Operation Guide
About this Operation Guide
This Operation Guide contains the following chapters.
Chapter Contents
1 Preface Includes information about operating precautions, trademarks, and this manual.
2 Preparation before Use Provides information about part names, connecting cables, and setting up and
configuring the machine.
3 Common Operations Explains overall machine operation, including loading paper and originals and logging in
and out.
4 Copying Describes the functions you can use when copying.
5 Printing Provides information about functionality that is available when using the machine as a
printer.
6 Sending Describes the functions you can use when sending originals.
7 Document Box Provides a basic guide to using document boxes.
8 Status / Job Cancel Explains how to check the job status and job history and how to cancel jobs being
printed or waiting to print. Also explains how to check the remaining paper and device
status and how to cancel fax transmission.
9 Setup, Registration, and User
Management
10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of
11 Appendix Explains how to enter characters, and lists the machine specifications.
Explains system menu functionality related to overall machine operation, job
accounting, and user management.
toner and problems such as paper jams.
Introduces the convenient optional equipment available for this machine.
Provides information on media types and paper sizes. Also includes a glossary of terms.
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel keys or a computer screen. Press the Start key.
[Regular] Indicates the touch panel keys. Press [OK].
Italic Indicates a message displayed on the touch panel. Ready to copy is
displayed.
Used to emphasize a key word, phrase or references to additional
information.
For more information
refer to Sleep and Auto
Sleep on page 2-21.
NOTE Indicates supplemental information or operations for reference.
IMPORTANT Indicates items that are required or prohibited so as to avoid problems.
CAUTION
Indicates what must be observed to prevent injury or machine breakdown
and how to deal with it.
1-11
NOTE
IMPORTANT
CAUTION
Page 36
Preface > About this Operation Guide
Job types for which each function can be set are shown with icons.
Icon Description Icon Description
Copy
Send
This function can be set while copying a
document.
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1-sided>>1-sided
Functions
Zoom Density
OnOff
Copy Screen
This function can be set while sending a
document.
Ready to send.
Send Dest. :
Recall
One Touch Key Address Book Ext Address Book
E-mail
Functions
FAXFolder
Send Screen
Favorites
Check
Favorites
10:10
10:10
1/2
GB0001_01
GB0055_00
Print from
USB
Scan to
USB
This function can be set while printing from USB
memory.
Ready to print from Box.
Print Copies
A4
Paper
Selection
Functions
Collate Duplex
On 1-sided
10:10
Cancel
GB0097_00
Print Screen
This function can be set while saving a file to USB
memory.
Ready to store in Box.
Store File
File
Format
PDF 1-sided 300x300dpi
Density File Name
Normal 0
Functions
Duplex Scan
Entry
doc
10:10
Resolution
Cancel
GB0096_00
Store File Screen
In this guide, steps where touch panel keys are used are outlined in red.
E.g.) Select [Zoom].
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1-sided>>1-sided
Functions
Zoom Density
OnOff
10:10
Favorites
GB0001_01
Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:
E.g.) Select [Functions] and then [EcoPrint].
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1
1-sided>>1-sided
Functions
Zoom Density
OnOff
Favorites
10:10
GB0001_01
Ready to copy. (Full Color)
Functions
EcoPrint
2
Hue Adjustment
Color Balance
Sharpness
Close
Use [ ] or [ ] to scroll up and down.
Off
0
Off
0
Add/Edit
Shortcut
10:10
2/4
GB0002_01
1-12
Page 37
Preface > About this Operation Guide
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Originals Paper
Horizontal direction Vertical direction
1-13
Page 38
Preface > About this Operation Guide
1-14
Page 39
2 Preparation before
Use
This chapter explains the following topics:
Part Names ........................................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Panel ....................................................................................................................................... 2-6
Touch Panel ............................................................................................................................................. 2-7
Determining the Connection Method and Preparing Cables .............................................................................. 2-8
Connection Example ................................................................................................................................ 2-8
Preparing Necessary Cables ................................................................................................................... 2-9
Connecting Cables ........................................................................................................................................... 2-10
Connecting LAN Cable .......................................................................................................................... 2-10
Connecting USB Cable ........................................................................................................................... 2-11
Connecting the Power Cable .................................................................................................................. 2-11
Power On/Off ................................................................................................................................................... 2-13
Power On ............................................................................................................................................... 2-13
Power Off ............................................................................................................................................... 2-13
Installing Software ............................................................................................................................................ 2-15
Installing Printer Driver ........................................................................................................................... 2-15
Setting TWAIN Driver ............................................................................................................................. 2-19
Setting WIA Driver ................................................................................................................................. 2-20
Energy Saver function ...................................................................................................................................... 2-21
Sleep and Auto Sleep ............................................................................................................................ 2-21
Machine Setup Wizard ..................................................................................................................................... 2-22
COMMAND CENTER (Settings for E-mail) ...................................................................................................... 2-23
Sending E-mail ...................................................................................................................................... 2-24
2-1
Page 40
Preparation before Use > Part Names
Part Names
Machine
1
2
6
7
1 Document Processor
2 Operation Panel
3 Inner Tray
4 Paper Stopper
5 Multi Purpose Tray (MP Tray)
6 Paper Width Guides
3
4
9
10
12
5
8
11
7 Support Tray Section of the Multi Purpose Tray
8 Cassette 1
9 USB Memory Slot
10 Main Power Switch
11 Paper Gauge
12 Lower Feed Cover
2-2
Page 41
Preparation before Use > Part Names
14
15
16
17
13 Top Cover
14 Black Toner Container (K)
15 Magenta Toner Container (M)
13
18
19
16 Cyan Toner Container (C)
17 Yellow Toner Container (Y)
18 Waste Toner Cover
19 Waste Toner Box
20 Fuser Cover
21 Paper Transfer Unit
20
21
22
23
22 Paper Ramp
23 Duplex Unit
2-3
Page 42
Preparation before Use > Part Names
24
25
26
27
28
29
30
31
24 Option Interface Slot 1
25 LINE connector
26 TEL connector
27 Network Interface Connector/Indicators
28 USB Interface Connector
29 Option Interface Slot 2
32
33
2
1
30 Right Cover
31 Power Cord Connector
32 Rear Cover
33 Rear Cover Lever
2-4
Page 43
Preparation before Use > Part Names
43
42
34 Original Width Guides
35 Document Processor Cover
36 Document Processor Open/Close Handle*
34
35
36
37
38
39
40
41
37 Original Table
38 Original Stopper
39 Original Eject Table
40 Top Cover Lever*
41 Handholds
42 Platen
43 Slit Glass
* To prevent toppling, the top cover and document processor cannot be opened at the same time.
44
48
46
45
47
44 Cassette 1
45 Paper Width Guides
46 Paper Length Guide
47 Paper Width Adjusting Tab
48 Paper Size Dial
2-5
Page 44
Preparation before Use > Part Names
Operation Panel
Displays the System Menu/Counter
screen.
Displays the Status/Job
Displays the Copy screen.
Cancel screen.
Displays the Favorites
screen.
Displays the screen for
sending.
When using an
application, displays the
application screen.
Displays the Document
Displays the FAX screen.
Box screen.
Select the color mode.
Auto Color: Automatically recognizes whether a document is color or
black & white and then scans the document.
Full Color: Scans all documents in full color.
Black & White: Scans all documents in black & white.
Ends operation (logs out) on
the Administration screen.
Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.
Lit when the machine's main
power is on.
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1-sided>>1-sided
Functions
Touch panel. Displays buttons for
configuring machine settings.
Numeric keys.
Enter numbers and
symbols.
10:10
Zoom Density
OnOff
Favorites
Processing: Blinks while printing or sending.
Memory: Blinks while the machine is accessing the fax memory or USB
memory (generalpurpose item).
Attention: Lights or blinks when an error occurs and a job is stopped.
Clears entered numbers and
characters.
Specifies registered
information such as address
Returns settings to their
default states.
Cancels or pauses the
printing job in progress.
numbers and user IDs by
number.
Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen [OK].
Starts copying and
scanning operations and
processing for setting
operations.
2-6
Page 45
Preparation before Use > Part Names
Touch Panel
Displays the status of the
equipment as well as necessary
operation messages.
Displays available functions.
Configures more advanced function
settings.
Displays the status of the
equipment as well as necessary
operation messages.
Displays available functions and
settings.
Return to the previous screen.
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4
Duplex Combine Collate
1-sided>>1-sided
Functions
Ready to copy. (Full Color)
Functions
Original Size
Original Orientation
Color Selection
Original Image
Close
Zoom Density
100% Normal 0
OnOff
Top Edge on Left
Full Color
Text+Photo
A4
FavoritesShortcut 1 Shortcut 2
Add/Edit
Shortcut
10:10
10:10
1/4
Displays the time and number of
copies.
GB0001_04GB0002_00
Displays Favorites.
Displays shortcuts.
Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.
Registers functions as shortcuts.
2-7
Page 46
Preparation before Use > Determining the Connection Method and Preparing Cables
Determining the Connection Method and Preparing Cables
Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your
environment.
Connection Example
Determine the method to connect the equipment to a PC or network by referring to the illustration below.
Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)
Printing
Network FAX
COMMAND CENTER
Network settings, Scanner
default settings, User and
destination registration
Administrator’s PC
USB
Network
Network
MFP
Network
Network
Network
Send E-mail
Sends the image data of scanned
originals to the desired recipient as
a file attached to an E-mail
message.
X 6-17
Send SMB
Saves the scanned image as a data
file on your PC.
X 6-18
Send FTP
Sends the scanned image as a
data file on the FTP.
X 6-18
FAX
FAX
Network
Network/USB
2-8
TWAIN Scanning
WIA Scanning
TWAIN and WIA are standardized
interface for communication
between software applications and
image acquisition devices.
Page 47
Preparation before Use > Determining the Connection Method and Preparing Cables
Preparing Necessary Cables
Prepare the necessary cables according to the interface you use.
Connection Environment Function Necessary Cable
Connect a LAN cable to the
machine.
Connect a USB cable to the
machine.
• Printer
• Scanner (Send E-mail/Send SMB/Send FTP)
• Scanner (TWAIN/WIA)
• Printer
• Scanner (WIA)
LAN (10Base-T, 100Base-TX, or
1000BASE-T Shielded)
USB2.0 compatible cable (Hi-Speed
USB compliant, Max. 5.0 m, Shielded)
2-9
Page 48
Preparation before Use > Connecting Cables
Connecting Cables
Connecting LAN Cable
The equipment can be connected with a network cable and used as a network printer or network scanner.
Power Off.
1
Check that the indicators are off.
Connect the machine.
2
1 Connect the LAN cable to the network interface located on right side of the body.
2 Connect the other end of the cable to the hub.
Set up the machine.
3
Configure the network settings.
For details, refer to Machine Setup Wizard on page 2-22.
2-10
Page 49
Preparation before Use > Connecting Cables
Connecting USB Cable
The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is
no network.
Power Off.
1
Check that the indicators are off.
Connect the machine.
2
1 Connect the USB cable to the appropriate interface located on the right side of the body.
2 Connect the other end of the cable to the PC.
Connecting the Power Cable
1 Remove the Power Cord Connector Cover.
1
2
2-11
Page 50
Preparation before Use > Connecting Cables
2 Connect one end of the supplied power cable to the machine and the other end to a power
outlet.
IMPORTANT
Only use the power cable that comes with the machine.
3 Replace the Power Cord Connector Cover.
2-12
Page 51
Preparation before Use > Power On/Off
Power On/Off
Power On
When the main power indicator is lit... (Recovery from sleep)
Press the Power key.
When the main power indicator is off...
Main Power indicator
Power Off
Turn the main power switch on.
IMPORTANT
When turning off the main power switch, do not turn on the main power switch again
immediately. Wait more than 5 seconds, and then turn on the main power switch.
When not turning off the main power switch (sleep)
Main Power indicator
Press the Power key. The Power key light will go out, and the Main Power indicator will light
up.
2-13
Page 52
Preparation before Use > Power On/Off
When turning off the main power switch
Note that when the main power switch is turned off, the machine will be unable to
automatically receive print data from computers or faxes.
Press the Power key.
1
Verify that the Power key light has gone out and that the Main Power indicator is lit up.
Main Power indicator
Check that the indicators are off.
Turn the main power switch off.
2
NOTE
When the Processing indicator or Memory indicator is lit up, the machine is operating.
Turning off the main power switch while the machine is operating may cause it to
malfunction.
In case of not using the machine for an extended period of time
CAUTION
If this machine will be left unused for an extended period (e.g. overnight), turn it off
at the main power switch. If the machine will not be used for an even longer period
of time (e.g. vacation), remove the power plug from the outlet as a safety
precaution. Note that turning the machine off at the main power switch disables fax
transmission and reception.
IMPORTANT
Remove paper from the cassettes and seal it in the paper storage bag to protect it
from humidity.
2-14
Page 53
Preparation before Use > Installing Software
NOTE
NOTE
Click View License Agreement and read the License Agreement.
2
1
3
Installing Software
Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the
printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.
Installation on Windows must be done by a user logged on with administrator privileges.
WIA driver cannot be installed on Windows XP.
Installing Printer Driver
Ensure the machine is plugged in and connected to the PC before installing the printer driver from the DVD.
Installing Printer Driver in Windows
If you are connecting this machine to a Windows PC, follow the next steps to install the printer driver. The example
shows you how to connect your machine to a Windows 7 PC.
If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
If the autorun screen is displayed, click Run Setup.exe.
If the user account management window appears, click Yes.
You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects
connected machines and installs the required software. Use Custom Mode if you want to specify the printer port and
select the software to be installed. For details, refer to Custom Installation in the Printer Driver Operation Guide on the
DVD.
Insert the DVD.
1
Display the screen.
2
2-15
Page 54
Preparation before Use > Installing Software
Install using Express Mode.
3
1 Select the print system to be installed.
1
2
3
2 Customize the print system name if the print system is connected via a network.
1
2
3 Start installing.
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the machine,
verify that it is connected to the computer via a network or USB cable and that it is turned on
and click Refresh.
If the Windows security window appears, click Install this driver software anyway.
In Express Mode, the TWAIN driver or WIA driver may be installed as appropriate for the OS
of the computer on which the software is being installed, the connection environment, and
the model of the machine.
Finish the installation.
4
This completes the printer driver installation procedure. Follow the on-screen instructions to
restart the system, if required.
You can install the WIA driver using Custom Mode.
The TWAIN driver can be installed if the machine and computer are connected via a network.
2-16
Page 55
Preparation before Use > Installing Software
If you are installing the TWAIN driver or WIA driver, continue by configuring the TWAIN driver
(2-19) or WIA driver (2-20).
Installing Printer Driver in Macintosh
The machine's printer functionality can be used by a Macintosh computer.
NOTE
When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about
the configuration method, refer to Printer on page 9-16.
If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to
In the Authenticate screen, enter the name and password used to log in to the operating system.
AppleTalk icon is not displayed on Mac OS X 10.6 or higher.
Insert the DVD.
1
Double-click the Kyocera icon.
Display the screen.
2
1
2
Double-click
Double-click
Network on page 9-18.
Double-click either OS X 10.4 Only or OS X 10.5 or higher depending on your Mac OS
version.
Install Printer Driver.
3
Install the printer driver as directed by the instructions in the installation software.
This completes the printer driver installation.
Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are
required. If a USB connection is used, the machine is automatically recognized and
connected.
2-17
Page 56
Preparation before Use > Installing Software
Configure the printer.
4
1 Display the window.
1
2 Click the IP icon for an IP connection and then enter the IP address and printer name.
2
1
2
3
4
3 Select the options available for the machine and click Continue.
1
2
4 The selected machine is added.
2-18
Page 57
Preparation before Use > Installing Software
Setting TWAIN Driver
Register this machine to the TWAIN Driver.
Display the screen.
1
1 Select Start button of the Windows display, All Programs, Kyocera and then TWAIN
Driver Setting.
In Windows 8, select Search in charms, Apps, and then TWAIN Driver Setting.
2 Click Add.
Configure TWAIN Driver.
2
4
NOTE
When the machine’s IP address is unknown, contact Administrator.
Finish registering.
3
1
2
3
5
Enter the machine name.
Select this machine from the list.
Enter the machine's IP address or host name.
When using SSL, select the checkbox beside SSL.
When user authentication is enabled, select the
checkbox beside Authentication, and enter
Login User Name (up to 64 characters) and
Password (up to 64 characters).
When job accounting is enabled, select the
checkbox beside Account ID, and enter the
account ID as many as eight digits.
6
NOTE
Click Delete to delete the added machine. Click Edit to change the settings.
2-19
Page 58
Preparation before Use > Installing Software
Setting WIA Driver
Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.
NOTE
The following is not necessary to register when using the machine possesses an IP address or host name that you
have specified during installation of WIA Driver.
Display the screen.
1
1 Click the Windows Start button and enter Scanner in Program and File Search. Click
View scanners and cameras in the search list.
In Windows 8, click Search in charms, and then Settings, and enter "Scanner" in the
search box. Click View scanners and cameras in the search list then the Scanners and
Cameras screen appears.
2 Select the same name as this machine from WIA Drivers, and press the Properties.
1
Configure WIA Driver.
2
Enter the machine
name.
When using SSL,
select the checkbox
beside SSL.
Set Image
Compression and
the Compression
Level.
(Network)
(USB)
2
2
1
2
3
4
5
1
3
When user authentication is
enabled, select the
checkbox beside
Authentication, and enter
Login User Name (up to 64
characters) and Password
(up to 64 characters).
When job accounting is
enabled, select the
checkbox beside Account
ID, and enter the account ID
as many as eight digits.
4
NOTE
Enter the scanner address when the device and computer are connected via a network.
2-20
Page 59
Preparation before Use > Energy Saver function
Energy Saver function
Sleep and Auto Sleep
To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will
go out to save a maximum amount of power except the Main Power indicator. This status is
referred to as Sleep.
If print data is received during Sleep, the touch panel lights up and printing starts.
Received fax data is printed out while the operation panel remains unlit.
To resume, press the Power key. The machine will be ready to use within 20 seconds.
Note that ambient environmental conditions, such as ventilation, may cause the machine to
respond more slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The
default preset time is 1 minute.
For more information about configuring settings, refer to Sleep Timer on page 9-24.
2-21
Page 60
Preparation before Use > Machine Setup Wizard
Machine Setup Wizard
The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.
System Menu/Counter.
Machine setup
1. Date/Time
2. Network
This wizard will help you set up
your machine.
To continue, press [Next >].
10:10
< Back Next >
GB0889_00
Following the instructions on the screen to configure the following settings:
Date/Time settings Time Zone
Summer Time
Date
Time
Network settings Obtain IP Address
IP Address
Subnet Mask
Default Gateway
For details about settings, refer to the help information displayed on the touch panel. To make
changes after this initial configuration, refer to Date/Timer on page 9-24 and System on page 9-18.
2-22
Page 61
Preparation before Use > COMMAND CENTER (Settings for E-mail)
COMMAND CENTER (Settings for E-mail)
COMMAND CENTER is a tool used for tasks such as verifying the operating status of the machine and changing the
settings for security, network printing, E-mail transmission and advanced networking.
NOTE
Here, information on the FAX settings has been omitted. For more information on using the
FAX, refer to the FAX Operation Guide.
Display the screen.
1
1 Launch your Web browser.
2 In the Address or Location bar, enter the machine’s IP address.
E.g.) http://192.168.48.21/
The web page displays basic information about the machine and COMMAND CENTER as
well as their current status.
Configure the function.
2
Select a category from the navigation bar on the left of the screen. The values for each
category must be set separately.
If restrictions have been set for COMMAND CENTER, enter a password to access pages
other than the startup page. The default password is “admin00”. The password can be
changed.
For details, refer to the KYOCERA COMMAND CENTER Operation Guide.
2-23
Page 62
Preparation before Use > COMMAND CENTER (Settings for E-mail)
Sending E-mail
Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images loaded onto this machine as E-mail attachments, check the following:
• The network environment used to connect this machine to the mail server: A full-time connection via a LAN is
recommended.
• SMTP Settings: Use COMMAND CENTER to register the IP address or host name of the SMTP server.
• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.
Display the screen.
1
1
23
Configure the function.
2
Enter the correct settings in each field.
Item Description
SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be
SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of
SMTP Server Timeout Set the amount of time to wait before time-out in seconds.
Authentication Protocol Enables or disables the SMTP authentication protocol or sets POP before
enabled.
the SMTP server name and IP address is 64 characters. If entering the
name, a DNS server address must also be configured. The DNS server
address may be entered on the TCP/IP General tab.
SMTP as the protocol. The SMTP authentication supports Microsoft
Exchange 2000.
Authenticate as Authentication can be set from three POP3 accounts or you can choose a
different account.
Login User Name When Other is selected for Authenticate, the login user name set here will
be used for SMTP authentication. The maximum length of the login user
name is 64 characters.
2-24
Page 63
Preparation before Use > COMMAND CENTER (Settings for E-mail)
Item Description
Login Password When Other is selected for Authenticate, the password set here will be
used for authentication. The maximum length of the login password is 64
characters.
SMTP Security Enables or disables the SMTP Security. When this protocol is enabled,
either SSL/TLS or STARTTLS must be selected. To enable SMTP
security, the SMTP port may have to be changed according to the server
settings. Typically, 465 for SSL/TLS and 25 or 587 for STARTTLS are
well-known SMTP ports.
POP before SMTP
Timeout
Test This will test if the SMTP connection can be successfully established.
E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the
Sender Address Enter the E-mail address of the person responsible for the machine, such
Signature Enter the signature. The signature is free form text that will appear at the
Domain Restriction Enter the domain names that can be permitted or rejected. The maximum
Click [Submit].
3
Set the amount of time to wait before time-out in seconds when you have
selected POP before SMTP as the Authentication Protocol.
value is 0, no maximum size is set.
as the machine administrator, so that a reply or non-delivery report will go
to a person rather than to the machine. The sender address must be
entered correctly for SMTP authentication. The maximum length of the
sender address is 128 characters.
end of the E-mail body. It is often used for further identification of the
machine. The maximum length of the signature is 512 characters.
length of the domain name is 32 characters. You can also specify E-mail
addresses.
2-25
Page 64
Preparation before Use > COMMAND CENTER (Settings for E-mail)
2-26
Page 65
3 Common Operations
This chapter explains the following topics:
Loading Paper .................................................................................................................................................... 3-2
Before Loading Paper .............................................................................................................................. 3-2
Loading Paper in the Cassettes ............................................................................................................... 3-3
Loading Paper in the Multi Purpose Tray ................................................................................................. 3-6
Loading Originals ............................................................................................................................................. 3-10
Placing Originals on the Platen .............................................................................................................. 3-10
Loading Originals in the Document Processor ....................................................................................... 3-11
Checking the Equipment's Serial Number ....................................................................................................... 3-13
Checking the Counter ...................................................................................................................................... 3-14
Login/Logout .................................................................................................................................................... 3-15
Login ...................................................................................................................................................... 3-15
Logout .................................................................................................................................................... 3-16
Favorites .......................................................................................................................................................... 3-17
Registering Favorites ............................................................................................................................. 3-17
Editing and Deleting Favorites ............................................................................................................... 3-21
Using Favorites ...................................................................................................................................... 3-23
Shortcuts .......................................................................................................................................................... 3-25
Registering Shortcuts ............................................................................................................................. 3-25
Editing and Deleting Shortcuts ............................................................................................................... 3-27
Using Shortcuts ...................................................................................................................................... 3-28
Quick Setup Wizard ......................................................................................................................................... 3-29
Help Screen ..................................................................................................................................................... 3-31
Canceling Jobs ................................................................................................................................................ 3-32
Using Various Functions .................................................................................................................................. 3-33
Common Functionality ........................................................................................................................... 3-34
Original Size .......................................................................................................................................... 3-35
Original Orientation ................................................................................................................................ 3-36
Duplex .................................................................................................................................................... 3-37
Continuous Scan ................................................................................................................................... 3-39
Paper Selection ..................................................................................................................................... 3-41
Collate .................................................................................................................................................... 3-42
Density ................................................................................................................................................... 3-43
Scan Resolution ..................................................................................................................................... 3-44
Original Image ....................................................................................................................................... 3-45
Sharpness .............................................................................................................................................. 3-46
Background Density Adjust .................................................................................................................... 3-47
Zoom ...................................................................................................................................................... 3-48
File Format ............................................................................................................................................. 3-49
Color Selection ...................................................................................................................................... 3-51
Job Finish Notice ................................................................................................................................... 3-52
File Name Entry ..................................................................................................................................... 3-54
Priority Override ..................................................................................................................................... 3-55
3-1
Page 66
Common Operations > Loading Paper
Loading Paper
Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option
(refer to Optional Equipment on page 11-2).
Before Loading Paper
When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
1 Bend the whole set of sheets to swell them in the middle.
2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.
3 Raise the right and left hands alternately to create a gap and feed air between the papers.
4 Finally, align the papers on a level, flat table.
If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may
cause a jam.
IMPORTANT
If you copy onto used paper (paper already used for copying), do not use paper that
is stapled or clipped together. This may damage the machine or cause poor image
quality.
NOTE
If printouts are curled, turn the stack in the cassette upside down.
If you use special paper such as letterhead, paper with holes or paper with pre-prints like
logo or company name, refer to Paper on page 11-10.
Avoid exposing opened paper to high temperatures and high humidity as dampness can be a
cause of problems. Seal any remaining paper after loading in the multi purpose tray or
cassettes back in the paper storage bag.
If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.
3-2
Page 67
Common Operations > Loading Paper
Loading Paper in the Cassettes
The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 250
sheets of plain paper (80 g/m²).
The following paper sizes are supported: A4, A5, A6, B5, Legal, Letter, Other (Folio, Oficio II, Executive, Statement,
216 × 340mm, 16K, Envelope C5 and ISO B5)
NOTE
You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper
jams or other faults.)
For clearer and brighter color copies, use the special color paper.
When using media types other than plain paper (such as recycled or colored paper), always specify the media type
setting. (Refer to Media Type on page 9-7) The cassettes can hold paper with weights up to 163 g/m².
If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.
Adjust the cassette size.
1
1
IMPORTANT
When pulling the cassette out of the machine, ensure it is supported and does not fall out.
2
Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on
the cassette.
3-3
Page 68
Common Operations > Loading Paper
Turn the paper size dial to the size of the paper.
2
IMPORTANT
To use a paper size that does not appear on the size dial, set the size dial to "Other". The
paper size must also be set from the operation panel. For details, see Quick Setup Wizard
on page 3-29.
Load paper.
3
1
IMPORTANT
Load the paper with the print side facing up.
Before loading the paper, be sure that it is not curled or folded. Paper that is curled or
folded may cause paper jams.
Ensure that the loaded paper does not exceed the level indicator (see the figure).
When loading the paper, keep the side that was closest the package seal facing up.
The paper length and width guides must be adjusted to the paper size. Loading the
paper without adjusting these guides may cause skewed feeding and paper jams.
Be sure that the paper length and width guides rest securely against the paper. If
there is a gap, readjust the guides to fit the paper.
3-4
Page 69
Common Operations > Loading Paper
2
There is a paper gauge on the right side of the front of the cassette to indicate the remaining
paper supply. When paper is exhausted, the pointer will go down to the level of (empty).
IMPORTANT
When pulling out the cassette from the machine, confirm there is no paper left in the
machine. Be sure that the paper is properly set in the cassette.
NOTE
To use the paper stopper, open as shown below. (Example: Legal)
If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.
3-5
Page 70
Common Operations > Loading Paper
Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 50 sheets of Legal or smaller plain paper (80 g/m²).
The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement, 216 × 340mm and
16K. Be sure to use the multi purpose tray when you print on any special paper.
IMPORTANT
When using media types other than plain paper (such as recycled or colored paper), always specify the media
type setting. (Refer to Quick Setup Wizard on page 3-29.) If you are using a paper weight of 106 g/m² or more,
set the media type to Thick.
The capacity of the multi purpose tray is as follows.
• A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 50 sheets
• Hagaki: 15 sheet
• OHP film: 1 sheet
• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6
(Commercial #6 3/4), Monarch, Youkei 4, Youkei 2: 5 sheets
• Heavy paper (128 to 220 g/m²): 30 sheets
NOTE
When you load custom size paper, enter the paper size by referring to Paper Size on page 9-8.
When you use special paper such as thick paper, select the media type by referring to Media Type on page 9-8.
Adjust the multi purpose tray size.
1
1
2
When using legal size paper, pull out the sub tray.
3-6
Page 71
Common Operations > Loading Paper
Load paper.
?
2
Insert the paper along the paper width guides into the tray until it stops.
IMPORTANT
Keep the side that was closest the package seal facing up.
Curled paper must be uncurled before use.
Straighten the top edge if it is curled.
When loading paper into the multi purpose tray, check that there is no paper left over
in the tray from a previous job before loading the paper. If there is just a small amount
of paper left over in the multi purpose tray and you want to add more, first remove the
left-over paper from the tray and include it with the new paper before loading the
paper back into the tray.
c
°
Specifying Paper Size and Media Type for the Multi Purpose Tray.
3
Refer to Quick Setup Wizard on page 3-29.
3-7
Page 72
Common Operations > Loading Paper
Loading Envelopes
5 envelope may be loaded in the multi purpose tray.
Acceptable envelope sizes are as follows.
Hagaki 148 × 100 (mm)
Oufuku Hagaki 148 × 200 (mm)
Youkei 2 162 × 114 (mm)
Youkei 4 235 × 105 (mm)
Monarch 3-7/8" × 7-1/2"
Envelope #10 (Commercial #10) 4-1/8" × 9-1/2"
Envelope DL 110 × 220 (mm)
Envelope C5 162 × 229 (mm)
Executive 7-1/4" × 10-1/2"
Envelope #9 (Commercial #9) 3-7/8" × 8-7/8"
Acceptable Envelope Size
Envelope #6 (Commercial #6-3/4) 3-5/8" × 6-1/2"
ISO B5 176 × 250 (mm)
When you load envelopes or cardstock in the multi purpose tray
Close the flap.
Cardstock
Return postcard
(Oufukuhagaki)
(Hagaki)
Portrait form
envelopes
Open the flap.
Landscape form
envelopes
Load envelope with the print side facing up.
3-8
Page 73
Common Operations > Loading Paper
IMPORTANT
How to load envelopes (orientation and facing) will differ depending on the type of
envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong
direction or on the wrong face.
If the Cardstock is warped, press on the warped area before putting it in the multi
purpose tray.
When you load envelopes in the multi purpose tray, select the envelope type by
referring to Multi Purpose Tray on page 9-8.
3-9
Page 74
Common Operations > Loading Originals
Ali
Loading Originals
Placing Originals on the Platen
You may place books or magazines on the platen in addition to ordinary sheet originals.
NOTE
Before opening the document processor, be sure that there are no originals left on the original table or on the original
eject table. Originals left on the original table or on the original eject table may fall off when the document processor is
opened.
Shadows may be produced around the edges and in the middle of open-faced originals.
gn it flush against the
original size indicator plates
with the back left corner as
the reference point.
Put the scanning
side facedown.
Open the document processor, and place the original.
CAUTION
Do not leave the document processor open as there is a danger of personal injury.
IMPORTANT
Do not push the document processor forcefully when you close it. Excessive
pressure may crack the platen glass.
When placing books or magazines on the machine, do so with the document
processor in the open position.
3-10
Page 75
Common Operations > Loading Originals
Loading Originals in the Document Processor
The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.
Originals Supported by the Document Processor
Weight 50 to 120 g/m² (duplex: 50 to 110 g/m²)
Size Maximum A4 to Minimum A5
Maximum Legal to Minimum Statement
Capacity Plain paper (80 g/m²), Colored paper, Recycled paper, High quality paper: 50 sheets
Plain paper (105 g/m²): 37 sheets
Thick paper (120 g/m²): 33 sheets
Art paper: 1 sheet
Originals Not Supported by the Document Processor
• Soft originals such as vinyl sheets
• Transparencies such as OHP film
• Carbon paper
• Originals with very slippery surfaces
• Originals with adhesive tape or glue
• Wet originals
• Originals with correction fluid which is not dried
• Irregularly shaped (non-rectangular) originals
• Originals with cut-out sections
• Crumpled paper
• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).
• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam).
How to Load Originals
IMPORTANT
Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the
original eject table may cause the new originals to jam.
Adjust the original table size.
?
1
3-11
Page 76
Common Operations > Loading Originals
Load Originals.
?
2
Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading
edge into the document processor as far as it will go.
NOTE
Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum
level may cause the originals to jam (see the figure).
Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the
original width guides. The gap may cause the originals to jam.
Originals with punched holes or perforated lines should be placed in such a way that the
holes or perforations will be scanned last (not first).
3-12
Page 77
Common Operations > Checking the Equipment's Serial Number
Checking the Equipment's Serial Number
The equipment's serial number is printed in the location shown in the figure.
XXXXXXXXX
4.8
NOTE
You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.
3-13
Page 78
Common Operations > Checking the Counter
Checking the Counter
Check the number of pages printed and scanned.
Display the screen.
1
1
Check the counter.
2
Counter
Printed Pages
Scanned Pages
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
Report
Counter
2
10:10
1/5
GB0054_00
Use [ ] or [ ] to scroll up and down.
10:10System Menu/Counter.
1/1
< Back
GB0584_00
Select the job you wish to check.
[Printed Pages]
Counter - Printed Pages
Copy (B & W)
Copy (Full Color)
Copy (Total)
Printer (B & W)
0
2
2
0
Scroll the screen to check the number of pages. Pressing [Count by Paper Size] and then [Full
Color] or [Black & White] allows you to check the number of pages by paper size.
10:10System Menu/Counter.
Use [ ] or [ ] to scroll up and down.
1/3
End
GB0585_00
[Scanned Pages]
Counter - Scanned Pages
Copy
FAX
Others
Total
706
15
11
732
10:10System Menu/Counter.
1/1
End
GB0589_00
3-14
Page 79
Common Operations > Login/Logout
Login/Logout
If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.
Refer to Adding a User on page 9-36 for the default login user name and password.
NOTE
You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.
Login
Normal login
Enter the login user name.
1
Keyboard
10:10
1
2
Enter login user name and password.
Login User Name
Login Password
If this screen is displayed during operations, press [Keyboard] to enter the login user name.
The name can also be entered using the numeric keypad.
Refer to Character Entry Method on page 11-7 for details on entering characters.
Enter the login password.
2
Keyboard
LoginMenu
GB0723_00
2
1
GB0057_00
Press [Password] to enter the login password.
3
GB0057_00
GB0057_01
3-15
Page 80
Common Operations > Login/Logout
Log in.
3
Enter login user name and password.
10:10
Simple Login
Login User Name
2600
Login Password
****
Keyboard
Keyboard
LoginMenu
GB0723_01
NOTE
If Network Authentication is selected as the user authentication method, either Local or
Network can be selected as the authentication destination.
Select the user to login.
01
A
04
None
07
None
Menu
02
B
05
None
08
None
03
C
06
None
09
None
10:10
1/3
GB0023_00
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Refer to Simple Login on page 9-45.
Logout
To logout from the machine, press the Logout key to return to the login user name/password entry screen.
Users are automatically logged out in the following circumstances:
• When the machine is put to Sleep by pressing the Power key.
• When the Auto Sleep function is activated.
• When the auto panel reset function is activated.
3-16
Page 81
Common Operations > Favorites
Favorites
Frequently used functions can be registered as favorites so that they can be called up easily.
The following functions are pre-registered on this machine. You can delete these functions as well as register new
functions.
• ID Card Copy
• Paper Saving Copy
• Scan to PC (Address Entry)
• Scan to PC (Address Book)
• Scan to E-mail (Address Entry)
• Scan to E-mail (Address Book)
Registering Favorites
When registering a favorite, you can choose from two methods for calling it up:
• Wizard mode: Registered settings are called up in order and configured as you check or change each one.
• Program mode: Settings are called up immediately when you press the key to which they are registered.
NOTE
Up to 20 settings can be registered as favorites.
Configure the function.
1
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1-sided>>1-sided
Functions
Zoom Density
OnOff
10:10
Favorites
GB0001_01
When registering favorites in program mode, configure the copy function, send function, fax
function, destination, or other setting to register.
Display the screen.
2
Select the function.
Favorites
10:10
ID Card Copy Paper Saving Copy Scan to PC(Addre
Scan to PC(Addre
ss Book)
1
Menu
GB0056_00
2
Scan to E-mail(A
ddress Entry)
Menu
Add
Edit
Delete
Close
ss Entry)
Scan to E-mail(A
ddress Book)
3
Application
1/1
10:10
1/1
GB0779_00
3-17
Page 82
Common Operations > Favorites
Press [Application] to display the Application screen. You can install applications that enable
your daily work to be accomplished more efficiently. For the applications, see Favorites/
Application on page 9-15.
NOTE
Select the function.
Favorites
10:10
Select the job type.
3
Add - Job Type
Copy
Send
FAX
1
When you select the wizard mode
Add - Destination Recall Method
Address Book
Ext. Address Book
One Touch Key
Address Entry (E-mail)
Cancel
Use [ ] or [ ] to scroll up and down.
ID Card Copy Paper Saving Copy Scan to PC(Addre
Scan to PC(Addre
ss Book)
Menu
10:10Select the job type.
1/1
Scan to E-mail(A
ddress Entry)
ss Entry)
Scan to E-mail(A
ddress Book)
Application
Add - Function Type
Program
Wizard
1/1
GB0056_00
10:10Select how to recall the function.
1/1
2
Cancel
Next >
Next >< Back
24
GB0763_00
10:10
13
1/2
GB0767_00
Add - Functions
File Format
Original Size
Original Orientation
Duplex 1-sided
Cancel
< BackCancel
PDF
A4
Top Edge on Left
Next >
GB0764_00
10:10
1/6
Next >< Back
GB0769_00
Select the function. Checked items will be shown as part of the wizard.
NOTE
When the job type is Copy, the Destination Recall Method screen will not be displayed.
Enter a name.
4
1
2
Refer to Character Entry Method on page 11-7 for details on entering characters.
3-18
GB0057_80
Page 83
Common Operations > Favorites
Check the settings.
5
Check the settings and change or add information as needed.
[Name]
Select the item that you want to change.
Add - Confirmation
Name
Job Type
Number
Owner
[Number]
Select the item that you want to change.
Add - Confirmation
Name
Job Type
Number
Owner
Sending Job - E-mail
Multi Sending
Auto
Admin
Cancel
Sending Job - E-mail
Multi Sending
Auto
Admin
Cancel
< Back
< Back
10:10
1
1/2
Save
GB0766_00
10:10
1/2
2
3
Number
2
(00 - 20)
GB0057_81
10:10
1
Save
GB0766_00
Cancel
OK
3
GB0760_00
[Permission]
Select the item that you want to change.
Add - Confirmation
Permission
Destination
Functions
Function Type
Private
Address Book
2
Wizard
Cancel
< Back
10:10
1
2/2
Permission
Private
Shared
2
Save
GB0766_02
Cancel
10:10
1/1
OK
Configures permission settings for favorites to determine how they are shared with other
users.
[Destination]
Select the item that you want to change.
Add - Confirmation
Permission
Destination
Functions
Function Type
Private
Address Book
2
Wizard
Cancel
< Back
10:10
2/2
1
Save
GB0766_02
Destination
Address Book
Ext. Address Book
One Touch Key
Address Entry (E-mail)
2
10:10
1/2
OKCancel
When the job type is [Send] or [FAX], selects the Destination Recall Method.
GB0305_00
GB0771_00
[Functions]
Select the item that you want to change.
Add - Confirmation
Permission
Destination
Functions
Function Type
Private
Address Book
2
Wizard
Cancel
< Back
10:10
2/2
1
Save
GB0766_02
Functions
2
File Format
Original Size
Original Orientation
Duplex
PDF
A4
Top Edge on Left
1-sided
Cancel
3
10:10
1/6
OK
GB0773_00
3-19
Page 84
Common Operations > Favorites
If you selected wizard mode, check the function and make changes as necessary.
[Function Type]
Select the item that you want to change.
Add - Confirmation
Permission
Destination
Functions
Function Type
Register the favorite.
6
Select the item that you want to change.
Add - Confirmation
Name
Job Type
Number
Owner
Private
Address Book
2
1
Wizard
Cancel
Sending Job - E-mail
Multi Sending
Auto
Admin
Cancel
< Back
< Back
Save
Save
10:10
2/2
10:10
1/2
GB0766_02
GB0766_00
Function Type
Program
Wizard
10:10
1/1
2
< Back
OK
GB0775_00
3-20
Page 85
Common Operations > Favorites
Editing and Deleting Favorites
This section describes how to edit name and permission of the registered favorites and how to delete favorites.
Display the screen.
1
Select the function.
Favorites
10:10
1
Edit or delete a favorite.
2
To edit a favorite
1 Select the favorite you wish to edit.
Menu
Add
Edit
Delete
Close
2 Edit the favorite.
1
ID Card Copy Paper Saving Copy Scan to PC(Addre
2
Scan to PC(Addre
ss Book)
Menu
10:10
1/1
GB0779_00
Scan to E-mail(A
ddress Entry)
2
Edit
01 Sending Job - E-mail
15 ID Card Copy
16 Paper Saving Copy
17 Scan to PC(Address Entry)
ss Entry)
Scan to E-mail(A
ddress Book)
1/1
Application
GB0056_00
10:10
1/2
Next >Cancel
GB0780_00
[Name]
Favorites:E-mail TX
Name
Job Type
Number
Owner
[Number]
Favorites:E-mail TX
Name
Job Type
Number
Owner
Sending Job - E-mail
Multi Sending
01
Admin
Cancel
Sending Job - E-mail
Multi Sending
01
Admin
Cancel
< Back
< Back
10:10
1
1/2
Save
GB0781_00
10:10
1/2
2
3
Number
2
(00 - 20)
GB0057_82
10:10
1
Save
GB0781_00
Cancel
3
OK
GB0760_01
3-21
Page 86
Common Operations > Favorites
[Permission]
Favorites:E-mail TX
Permission
Functions
Function Type
Configures permission settings for favorites to determine how they are shared with other users.
3 Register the favorite.
Favorites:E-mail TX
Name
Job Type
Number
Owner
Shared
Address BookDestination
2
Wizard
Cancel
Sending Job - E-mail
Multi Sending
01
Admin
Cancel
< Back
< Back
10:10
1
2/2
Permission
Private
Shared
10:10
1/1
2
Save
10:10
GB0781_02
GB0781_02
Cancel
OK
GB0305_00
2
1/2
1
Save
GB0781_00
To delete
Menu
Add
Edit
Delete
Close
1
Select the favorite you wish to delete.
10:10
1/1
Delete
2
01 Sending Job - E-mail
15 ID Card Copy
16 Paper Saving Copy
17 Scan to PC(Address Entry)
GB0779_00
10:10
1/2
DeleteCancel
GB0782_00
3
3-22
Page 87
Common Operations > Favorites
Using Favorites
Call up settings from a favorite.
Display the screen.
1
Select a favorite.
2
Select the function.
Favorites
10:10
ID Card Copy Paper Saving Copy Scan to PC(Addre
Scan to PC(Addre
ss Book)
Menu
Scan to E-mail(A
ddress Entry)
ss Entry)
Scan to E-mail(A
ddress Book)
1/1
Application
GB0056_00
When using the wizard mode
1 The registered screens are displayed in order. Make the desired settings.
Set Combine.
Combine
Off 2 in 1 4 in 1
Others
Density
Lighter
-3
10:10
-2 -1 0
Next >Cancel
GB0016_99
Normal
+1 +2 +3
< Back
GB0057_99
10:10Adjust the density.
GB0008_99
Darker
Next >Cancel
2 Confirm the settings and start the job.
Press [Start] to start copying.
Confirmation
Copies
Paper Selection
Zoom
Density
1Copies
Auto
100%
Normal 0
Cancel
< Back
10:10
Use [ ] or [ ] to scroll up and down.
1/6
Start
GB0820_00
NOTE
To edit the settings, press [<Back] and make changes as desired.
3-23
Page 88
Common Operations > Favorites
When using the program mode
Select a favorite to call up registered settings.
Press the Start key to start the job.
3-24
Page 89
Common Operations > Shortcuts
Shortcuts
Frequently used function screens can be registered as shortcuts so that they can be called up easily.
Registering Shortcuts
You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box.
The following types of shortcuts are available:
Private Shortcut Private shortcuts are only available for use by the logged in user. They can only be set while using
user login administration.
Shared Shortcut Shared shortcuts can be used by all machine users. When using user login administration, shared
shortcuts can only be set by users who have logged in as administrators.
Display the screen.
1
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
12
1-sided>>1-sided
Functions
Zoom Density
OnOff
Favorites
10:10
GB0001_01
Ready to copy. (Full Color)
Functions
Original Size
Original Orientation
Color Selection
Original Image
Close
A4
Top Edge on Left
Full Color
Text+Photo
Add/Edit
Shortcut
10:10
1/4
GB0002_00
Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].
Select [Add].
2
Add/Edit Shortcut
Add
Edit
Delete
Select the key.
3
Add
Private Shortcut 1
Private Shortcut 2
Shared Shortcut 1
Shared Shortcut 2
Cancel
10:10
1/1
Close
GB0790_00
10:10Select the key to add shortcut.
1/1
Next >
GB0791_00
Select the key to which you wish to register the shortcut.
NOTE
If you select a shortcut number already registered, the currently registered shortcut can be
replaced with a new one.
3-25
Page 90
Common Operations > Shortcuts
Select the function.
4
Add - Functions
Paper Selection
Zoom
Density
Duplex
Select the function screen to display with the shortcut.
Enter the shortcut name.
5
10:10Select the functions.
1/5
< BackCancel
Next >
GB0792_00
1
Up to 24 characters can be entered.
Refer to Character Entry Method on page 11-7 for details on entering characters.
Register the shortcut.
6
Select the item that you want to change.
Add - Confirmation
Number
Name
Functions
Shortcut 1
Shortcut 1
Zoom
Cancel
< Back
Confirm the settings and press [Save]
2
Save
GB0057_04
10:10
1/1
GB0793_00
3-26
Page 91
Common Operations > Shortcuts
Editing and Deleting Shortcuts
Change shortcut number/name or delete shortcut.
Display the screen.
1
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4
Duplex Combine Collate
12
1-sided>>1-sided
Functions
Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].
Edit or delete a shortcut.
2
To edit a shortcut
Zoom Density
100% Normal 0
OnOff
FavoritesShortcut 1 Shortcut 2
10:10
GB0001_04
Ready to copy. (Full Color)
Functions
Original Size
Original Orientation
Color Selection
Original Image
Close
A4
Top Edge on Left
Full Color
Text+Photo
Add/Edit
Shortcut
10:10
1/4
GB0002_00
1 Select the shortcut type and number you wish to edit.
Add/Edit Shortcut
Add
Edit
Delete
10:10
1
1/1
Close
GB0790_01
Edit
2
Private Shortcut 1
Private Shortcut 2
Shared Shortcut 1
Shared Shortcut 2
2 Edit the shortcut.
[No.]
Save
10:10
1/1
GB0797_00
2
Number
Shortcut 1
Shortcut 2
Ready to copy. (Full Color)
Edit - Confirmation
Number
Name
Functions
Shortcut 1
Shortcut 1
Zoom
Cancel
1
< Back
[Name]
Ready to copy. (Full Color)
Edit - Confirmation
Number
Name
Functions
Shortcut 1
Shortcut 1
Zoom
1
10:10
2
1/1
Cancel
Cancel
10:10Ready to copy. (Full Color)
1/1
Next >
GB0796_00
10:10Ready to copy. (Full Color)
1/1
OK
GB0794_00
Cancel
< Back
Save
3-27
GB0797_00
3
GB0057_60
Page 92
Common Operations > Shortcuts
3 Register the shortcut.
Ready to copy. (Full Color)
Edit - Confirmation
Number
Name
Functions
To delete
Add/Edit Shortcut
Add
Edit
Delete
Shortcut 1
Shortcut 1
Zoom
Cancel
1
< Back
Save
Close
10:10
1/1
1
10:10
1/1
GB0797_00
GB0790_01
Delete
2
Private Shortcut 1
Private Shortcut 2
Shared Shortcut 1
Shared Shortcut 2
2
10:10Ready to copy. (Full Color)
1/1
Cancel
OK
GB0798_00
3
Select the shortcut you wish to delete.
Using Shortcuts
The registered shortcut will be displayed on the Copy, Send, FAX, Print from USB Memory, or
Save to USB Memory or Polling Box initial screen. Pressing [Shortcut] will switch to the
registered function's screen.
Ready to copy. (Full Color)
Copy Copies
A4
1-sided>>1-sided
Functions
Paper
Selection
Duplex Combine Collate
Zoom Density
100% Normal 0
OnOff
FavoritesShortcut 1 Shortcut 2
10:10
GB0001_04
3-28
Page 93
Common Operations > Quick Setup Wizard
Quick Setup Wizard
Make the following basic settings as instructed by the Wizard:
Paper Setup Sets the paper size and media type for the cassettes and the multi purpose tray.
1. Cassette 1 Cassette 1 - Paper Size*, Cassette 1 - Media Type
2. Cassette 2**
Cassette 2 - Paper Size*, Cassette 2 - Media Type
3. Cassette 3** Cassette 3 - Paper Size*, Cassette 3 - Media Type
4. MP Tray MP Tray - Paper Size, MP Tray - Media Type
Energy Saver Setup Configures sleep mode.
1. Sleep Mode Sleep Mode - Sleep Timer
FAX Setup Configures basic fax settings.
1. Dialing/RX Mode Dialing/RX Mode - Dialing Mode
Dialing/RX Mode - Reception Mode
Dialing/RX Mode - Auto (DRD)***
2. Local FAX Info. Local FAX Info. - Local FAX Name
Local FAX Info. - Local FAX Number
Local FAX Info. - Local FAX ID
Local FAX Info. - Print Position
3. Sound Volume Speaker Volume, Monitor Volume
4. Rings Normal, Answering Machine, FAX/TEL Switch****
5. Redial Redial - Retry Times
* This function is displayed when the size dial on the cassette is set to Other.
** This function is displayed when the optional paper feeder is installed.
*** Auto (DRD) is available for some countries.
**** For FAX/TEL Switch, this change is possible with some countries.
Display the screen.
1
Select a function.
2
Quick Setup Wizard
FAX Setup
Paper Setup
Energy Saver Setup
System Menu/Counter.
System Menu
Quick Setup Wizard
Language
Report
1
10:10System Menu/Counter.
1/1
< Back
GB0840_00
Counter
2
10:10
1/5
GB0054_00
3-29
Page 94
Common Operations > Quick Setup Wizard
Configure the function.
3
System Menu/Counter.
FAX Setup
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
This wizard will help you set
the basic settings to use the fax.
10:10
End Next >
GB0841_00
Start the wizard. Follow the instructions on the screen to configure settings.
System Menu/Counter.
Local Fax Info.
1. Dialing/RX Mode
2. Local FAX Info.
3. Sound Volume
4. Rings
5. Redial
End Next >
Set the dialing and reception mode.
Skip >>
10:10
GB0842_00
NOTE
If you experience difficulty configuring the settings, refer to Help Screen on page 3-31.
[End] Exits the wizard. Settings configured so far are applied.
[<< Previous] Returns to the previous item.
[Skip >>] Advances to the next item without setting the current item.
[Next >] Advances to the next screen.
[< Back] Returns to the previous screen.
[Finish] Register the settings and exit the wizard.
3-30
Page 95
Common Operations > Help Screen
Help Screen
If you have difficulty operating the machine, you can check how to operate it using the touch panel.
When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen.
How to read the screen
Help titles
Displays information about
functions and machine
operation.
Closes the Help screen and
returns to the original
screen.
Ready to copy. (Full Color)
Paper Selection
Auto
A4 A4
Plain Plain
Paper Selection
Select the cassette or multi purpose tray
with the desired paper size.
Auto: Automatically selects the appropriate
paper size.
Cassette 1: Selects the paper in cassette 1.
Cassette 2: Selects the paper in cassette 2.
Cassette 3: Selects the paper in cassette 3.
MP Tray: Selects the paper in the multi purpose tray.
A4 A4
Plain Plain
Cancel OK
10:10
GB0004_00
10:10Ready to copy. (Full Color)
1/2
Scrolls up and down when
the help text cannot be
displayed in its entirety on a
single screen.
GH0001_00
3-31
Page 96
Common Operations > Canceling Jobs
Canceling Jobs
Cancel any print or send job being executed.
Press the Stop key.
1
Cancel a job.
2
When there is a job is being scanned
Job No.:0001 Job Name:doc00000120101010101010
Scanned Pages
10:10Canceling...
Cancel
GB0222_01
Canceling… will be displayed, and the current job will be canceled.
When there is a job printing or on standby
2/30
10:10The job will be canceled.
1
3
1/1
GB0717_00
Job Cancel
0095
doc0000952010092810...
Delete CloseMenu
2
Pause All
Print Jobs
Displays details for individual jobs.
Select the job you wish to cancel and press [Delete].
NOTE
The current print job is temporarily interrupted. Continues without temporarily interrupting
jobs being sent.
You can also cancel executing jobs and jobs on standby after checking their status.
Status / Job Cancel on page 8-1.
Refer to
Canceling printing from a computer
To cancel a print job executed using the printer driver before the printer begins printing, do the following:
1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the
Windows desktop to display a dialog box for the printer.
2 Click the file for which you wish to cancel printing and select Cancel from the Document
menu.
3-32
Page 97
Common Operations > Using Various Functions
Using Various Functions
This section describes common functionality that can be configured for copying, sending, and the document box.
1 Display the screen.
Press the key of each function.
When using USB memory, plug it into the USB memory slot.
Press [Yes] on the displayed screen.
2 Select the functions.
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Zoom Density
10:10
When printing from USB memory, select the file to be printed and press
[Print].
When storing a document to USB memory, select the folder where the
file will be stored and press [Menu] and then [Store File].
For details, refer to Printing Documents Stored in Removable USB
Memory on page 7-2 or Saving Documents to USB Memory (Scan to
USB) on page 7-5.
NOTE
If the touch panel is turned off, press the Power key and wait for the
machine to warm up.
Select the functions to use.
Press [Functions] to display all the functions.
Refer to Common Functionality on page 3-34.
1-sided>>1-sided
Functions
GB0001_01
Duplex Combine Collate
OnOff
Favorites
3-33
Page 98
Common Operations > Using Various Functions
Common Functionality
Functionality related to originals
What do you want to do? Reference Page
Specify the original size. Original Size X page 3-35
Specify the original orientation to scan in the correct direction. Original Orientation X page 3-36
Automatically scan 2-sided originals. Duplex X page 3-37
Scan a large number of originals separately and then produce as one job. Continuous Scan X page 3-39
Functionality related to document quality
What do you want to do? Reference Page
Specify the paper size and type. Paper Selection X page 3-41
Collate the output documents in page order. Collate X page 3-42
Adjust the density. Density X page 3-43
Set the resolution at which to scan originals. Scan Resolution X page 3-44
Select original image type for best results. Original Image X page 3-45
Emphasize the outline of texts or lines.
Blur the image outline.
Darken or lighten the background (i.e., the area with no text or images) of originals. Background Density Adjust X
Enlarge or shrink originals according to the sending or storing size. Zoom X page 3-48
Select the file format for images being sent or stored. File Format X page 3-49
Change the color mode. Color Selection X page 3-51
Send notice by e-mail when a job is complete. Job Finish Notice X page 3-52
Add a file name to the job to easily check its status. File Name Entry X page 3-54
Suspend the current job and override it to give a new job top priority. Priority Override X page 3-55
Sharpness X page 3-46
page 3-47
3-34
Page 99
Common Operations > Using Various Functions
Original Size
Copy
Send
Scan to
USB
Specify the original size to be scanned.
Metric Select from A4, A5, A6, B5, B6, Folio or 216 × 340mm.
Inch Select from Letter, Legal, Statement, Executive, or Oficio II.
Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL
Envelope C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom*
* For instructions on how to specify the custom original size, refer to Custom Original Size on page 9-9.
NOTE
Be sure to always specify the original size when using custom size originals.
Display the screen.
1
1 Referring to Using Various Functions on page 3-33, display the screen.
2 Press [Functions] and then [Original Size].
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1
1-sided>>1-sided
Functions
Zoom Density
OnOff
Favorites
10:10
GB0001_01
Ready to copy. (Full Color)
Functions
Original Size
Original Orientation
Color Selection
Original Image
Close
2
A4
Top Edge on Left
Full Color
Text+Photo
Use [ ] or [ ] to scroll up and down.
Add/Edit
Shortcut
10:10
1/4
GB0002_00
Select the original size.
2
Ready to copy. (Full Color)
Original Size
Metric Inch Others
Select the original size.
Cancel Next >
10:10
Ready to copy. (Full Color)
Original Size - Metric
1
GB0025_00
2
A4
A5
A6
B5
10:10
1/2
OK
OK< BackCancel
GB0026_00
Use [ ] or [ ] to scroll up and down.
3-35
Page 100
Common Operations > Using Various Functions
Original Orientation
Select the orientation of the original document top edge to scan correct direction.
To use any of the following functions, the document's original orientation must be set.
•Duplex
• Combine
When placing originals on the platen
Top Edge on LeftTop Edge on Top
When placing originals on the document processor
Top Edge on Top Top Edge on Left
Copy
Send
Scan to
USB
Display the screen.
1
1 Referring to Using Various Functions on page 3-33, display the screen.
2 Press [Functions] and then [Original Orientation].
Ready to copy. (Full Color)
Copy Copies
Paper
Selection
A4 100% Normal 0
Duplex Combine Collate
1
1-sided>>1-sided
Functions
Select the function.
2
Ready to copy. (Full Color)
Original Orientation
Top Edge on Top Top Edge on Left
Zoom Density
OnOff
Favorites
10:10
10:10
GB0001_01
Ready to copy. (Full Color)
Functions
Original Size
Original Orientation
Color Selection
Original Image
Close
Use [ ] or [ ] to scroll up and down.
10:10
2
A4
Top Edge on Left
Full Color
Text+Photo
Add/Edit
Shortcut
1/4
GB0002_00
Cancel OK
Select the original orientation.
GB0036_00
3-36
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