Kyocera TASKALFA Operation Manual
FAX System(W)
OPERATION GUIDE
i
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to
protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
The symbols and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient attention to or
incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to
or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are
indicated inside the symbol.
The symbol indicates that the related section includes information on prohibited actions. Specifics of the
prohibited action are indicated inside the symbol.
The
z symbol indicates that the related section includes information on actions which must be performed.
Specifics of the required action are indicated inside the symbol.
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide
are illegible or if the guide itself is missing. (fee required)
.... [General warning]
.... [Warning of high temperature]
.... [Warning of prohibited action]
.... [Disassembly prohibited]
.... [Alert of required action]
.... [Remove the power plug from the outlet]
....
[Always connect the machine to an outlet with a ground
connection]
ii
<Note>
Due to performance updating, information in this Operation Guide is subject to change without notice.
iii
Contents
1 Part Names and Functions
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
2 Preparation Before Use
Quick Setup Wizard (Fax Setup) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
3 FAX Operation (Basic)
Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Changing/Deleting Registration Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Selecting a Destination by One-touch Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
4 FAX Operation (Advanced)
Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-19
FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39
Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46
Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48
Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61
Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-65
5 Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2
Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
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6 Setup and Registration
Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18
DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35
2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36
Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-38
Setting the Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39
7 Optional Equipment
Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
8 Internet Faxing (i-FAX) (Option)
What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4
i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8
i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13
9 About Network FAX
What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
10 Troubleshooting
Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Appendix
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5
Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6
Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13
Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16
v
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the
Operation Guide before you start using the machine. Keep it close to the machine for easy reference.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
• Cautionary Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
• Toner Container and Waste Toner
Box Replacement
• Clearing Paper Jams
• Solving Malfunctions
• Cleaning
vi
General Notice
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN
SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL
FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS
RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008,
Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the
U.S.A. and/or other countries.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On
the left side of the equipment to install FAX System (W) is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the
telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this product. It is designed to be connected to a
compatible modular jack that is also compliant. See installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of the product
identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a
decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. But if advance notice isn't practical, the
telephone company will notify the customer as soon as possible. Also, you will be advised of your right to
file a complaint with the FCC if you believe it is necessary.
vii
6 The telephone company may make changes in its facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this happens the telephone company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.
7 If trouble is experienced with this equipment, please contact the following company for repair and (or)
warranty information:
If the equipment is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to
Party line service is subject to state tariffs. Contact the state public utility commission, public service
commission or corporation commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation
of this equipment does not disable your alarm equipment. If you have questions about what will disable
alarm equipment, consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including FAX machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or any other number for which
charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following
steps:(Insure that it will be transmitted, see Local FAX Name Registration on page 6-4, Local FAX
Information Entry on page 6-4, Date and Time Entry on page 2-4, and Selection of Transmit Terminal
Identification (TTI) on page 6-3.)
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication
line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in
a wet basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote
risk of electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They
may explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
KYOCERA Document Solutions America, Inc.
225 Sand Road,
Fairfield, New Jersey 07004-0008, USA
Phone: +1-973-808-8444
Fax: +1-973-882-6000
viii
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire
les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:
ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication
de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA.
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un
bac à laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut
présenter un risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les
piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination
des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected
to a telephone interface. The termination on an interface may consist of any combination of devices subject only
to the requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les
dispositifs n'excède pas 5."
Le IES (CANADA) pour ce produit est 0.4.
ix
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with
the following specifications.
Limits and methods of measurement for immunity
characteristics of information technology
equipment
EN55024
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
EN55022 Class B
Limits for harmonic currents emissions for
equipment input current 16A per phase
EN61000-3-2
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
EN61000-3-3
Safety of information technology equipment,
including electrical business equipment
EN60950-1
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
TBR 21
x
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 08R00 National AN for D
• AN 01R00 AN for P • DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E
• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR
• AN 09R00 AN for D • GR 03R00 National AN for GR
• AN 10R00 AN for D • GR 04R00 National AN for GR
• AN 11R00 AN for P • NO 01R00 National AN for N
• AN 12R00 AN for E • NO 02R00 National AN for N
• AN 16R00 General Advisory Note • P 03R00 National AN for P
• DE 03R00 National AN for D • P 04R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
• DE 05R00 National AN for D
xi
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone
networks (PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
xii
Introduction
About This Guide
This guide consists of the following chapters.
Chapter 1 - Part Names and Functions
Explains the parts of the machine and keys on the operation panel.
Chapter 2 - Preparation Before Use
Explains the settings required before using fax.
Chapter 3 - FAX Operation (Basic)
Explains general usage of the fax function such as sending originals and receiving originals.
Chapter 4 - FAX Operation (Advanced)
Explains convenient fax functions such as setting the transmission time, continuous sending of the same
originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication
such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving,
and printing the received originals for each requirement. Furthermore, explains sub address communication
functions of the machine that are compatible with other makers’ systems and job accounting functions
convenient for checking the communication status of fax.
Chapter 5 - Checking Transmission Results and Registration Status
Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print
administrative reports to check communication results and settings and registration status of the machine.
Chapter 6 - Setup and Registration
Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm
sound.
Chapter 7 - Optional Equipment
Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the
machine when optional features are installed.
Chapter 8 - Internet Faxing (i-FAX) (Option)
Explains how to use the i-FAX function and the settings required for Internet faxing.
* Please substitute Internet Faxing (Option) for i-FAX.
Chapter 9 - About Network FAX
Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD
(online manual) as well.
xiii
Chapter 10 - Troubleshooting
Explains how to respond to error indications and trouble.
Appendix
Explains character entry and the specifications of the machine.
NOTE: This Operation Guide contains information for using both the inch and metric versions of this
machine.
The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you
should use the messages provided for the inch version as reference only.
xiv
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Description of Operation Procedure
In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:
Convention Description Example
Bold Indicates the operation
panel keys, the buttons
and messages displayed
on the PC screen.
Press the Start key.
[Regular] Indicates the touch panel
keys.
Press [OK].
Italic Indicates the messages
displayed on the touch
panel.
Ready to copy is
displayed.
Note Indicates supplemental
information or operations
for reference.
Important Indicates items that are
required or prohibited so
as to avoid problems.
NOTE: —
IMPORTANT: —
Actual procedure
Description in this
Operation Guide
Press [FAX].
T
Press [Next] of Transmission.
T
Press [Next] of Basic.
T
Press [Change] of TTI.
Press [FAX], [Next] of
Transmission, [Next] of Basic, and
then [Change] of TTI.
xv
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes of originals or paper sizes.
As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is
indicated by an additional letter R in order to indicate the orientation of the originals/paper.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement directions on the touch panel.
Placement direction
Indicated size
†
†. The size of the originals/paper that can be used depends on the
function and source tray. For details, refer to the appropriate pages
of the function or source tray.
Vertical direction
For the originals/paper, dimension Y is longer
than X.
A4, B5, A5, B6,
A6, Letter,
Statement
Horizontal direction
For the originals/paper, dimension Y is shorter
than X.
A4-R, B5-R, A5-R,
B6-R, A6-R,
Letter-R,
Statement-R
Placement direction Originals Paper
Vertical direction
Horizontal direction
A
XX
YY
Original Paper
X
Y
Y
X
Original Paper
xvi
1-1
1
Part Names and Functions
This chapter explains the names of parts when the machine is used as a fax machine after
installing the FAX kit.
For other parts, refer to the machine’s Operation Guide.
• Operation Panel...................................................................................................... 1-2
• Machine .................................................................................................................. 1-4
Part Names and Functions
1-2
Operation Panel
For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s
Operation Guide.
* The operation panel may differ from the above illustration depending on the type of your machine.
Displays the Copy screen.
Displays the screen for sending.
Switches the touch panel display to enlarged display in the
Copy screen, Send screen or FAX screen.
Displays the Document Box screen.
Blinks during printing, fax sending and receiving,
scan send, and print data receiving.
Displays help guidance.
Displays the Status/Job Cancel screen.
Displays the FAX screen.
Blinks while the machine is accessing the hard disk,
fax memory or USB memory (general-purpose item).
Lights or blinks when an error occurs
and a job is stopped.
Displays the System Menu.
Returns settings to their default states.
Displays number
of sheets printed
and number of
pages scanned.
Displays the Program screen.
Part Names and Functions
1-3
1
* The operation panel may differ from the above illustration depending on the type of your machine.
Lit when the machine's
main power is on.
Perform user switching
authentication and logout.
Displays the Interrupt Copy screen.
Pauses the printing job in progress.
Starts faxing, copying and scanning
operations and processing for setting
operations.
Finalizes numeric key entry, and finalizes screen
during setting of functions. Operates linked with
the on-screen [OK].
Recalls already registered destinations
and programs for sending.
Clears entered numbers and characters.
Numeric keys.
Enter numbers and symbols.
Puts the machine into Sleep Mode.
Recovers from Sleep if in Sleep Mode.
Part Names and Functions
1-4
Machine
This chapter explains the names of parts when the machine is used as a fax machine.
For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.
* The machine may differ from the above illustration depending on the type of your machine.
1
5
4
6
3
2
1 Operation panel Perform the fax operation with this panel.
2 Main power
switch
Set this switch to the ON (|) side when
performing the fax or copier operation. The
touch panel lights to enable operation.
3MP (Multi
Purpose) tray
Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).
4 LINE connector
(L1)
Connect the modular cord for the telephone
line to this connector. This connector is Port 1.
5 LINE connector
(L2)
If you install 2 optional FAX Kits (Dual FAX
option), you can use Port 2. Connect the
modular cord for the telephone line to this
connector.
6 TEL connector
(T1)
When using a commercially available
telephone set, connect the modular cord to
this connector.
IMPORTANT: You cannot receive a fax when the main power switch is turned off. To receive faxes with the
power turned off, press the Power key on the operation panel.
Part Names and Functions
1-5
1
Document Processor
* The machine may differ from the above illustration depending on the type of your machine.
8
9
10
11
7
12
7 Original loaded
indicator
Indicates the original status in the Document
Processor. The indicator lights in green when
the original is correctly set.
8 Top cover Open this cover when the original jammed in
the Document Processor.
9 Original width
guides
Adjust these guides according to the original
width.
10 Original table Stack the sheet originals on this table.
11 Original eject
table
Read originals are ejected onto this table.
12 Opening handle Hold this handle when opening or closing the
Document Processor.
Part Names and Functions
1-6
2-1
2 Preparation Before Use
This chapter explains the preparation necessary before the machine is used.
There is no need for the customer to undertake this preparation if it has already been carried
out by a service representative.
• Quick Setup Wizard (Fax Setup) ............................................................................ 2-2
• Date and Time Entry ............................................................................................... 2-4
• Using the Address Book ......................................................................................... 2-5
• Using One-touch Keys.......................................................................................... 2-14
Preparation Before Use
2-2
Quick Setup Wizard (Fax Setup)
In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before
using the fax system.
Fax setup items
Step Setting item Description
Reference
Page
1.Dialing/RX
Mode
Dialing Mode(Port 1)
Dialing Mode(Port 2)
Select the dialing mode according to the line
type.
6-2
Reception Mode Select the reception mode. 6-14
Auto (DRD) Select the reception pattern. 6-19
2.Local FAX
info.
Local FAX Name(Port 1)
Local FAX Name(Port 2)
Register the local fax name printed on the fax
on the receiving system.
6-4
Local FAX Number(Port 1)
Local FAX Number(Port 2)
Enter the local fax number to be printed on the
fax on the receiving system.
6-5
Local FAX ID Enter the local fax ID. The local fax ID can limit
other parties with which you can communicate.
Enter the four-digit local FAX ID number.
6-5
TTI Select whether or not to print the local fax
information on the fax on the receiving system.
6-3
3.Sound
Volume
FAX Speaker Volume Set the volume when pressing [On Hook].
Speaker Volume: Volume of the built-in
speaker when the line is connected by
pressing [On Hook].
6-12
FAX Monitor Volume Set the monitor volume.
Monitor Volume: Volume of the built-in speaker
when the line is connected without pressing
[On Hook] such as in memory transmission.
6-12
4.Rings Rings(Normal) Set number of times to let phone ring before
answering a call.
6-11
Rings(TAD) Set number of times to let phone ring before
switching to the answering machine.
6-9
Rings(FAX/TEL) Set number of times to let phone ring before
switching the FAX and the phone.
6-11
5.Output Paper Output (Port 1)
Paper Output (Port 2)
Select paper output for the received FAX. 6-39
Reduced RX Size Reduces the received FAX size before printing
if the size is larger than the current paper size.
6-34
6.Redial Retry Times Set the number of redials. 6-13
NOTE: The settings can be changed in the system menu.
Preparation Before Use
2-3
2
Fax setup procedure
1 Press the System Menu key.
2 Press [Quick Setup Wizard], [FAX Setup], and then
[Next].
Start the wizard.
3 Select the region and press [OK].
4 When setup is finished, press [Finish].
End Next
FAX - Quick Setup Wizard
1. Dialing/RX Mode
This wizard will help you set the basic settings
to use the fax.
Status
2. Local FAX info.
3. Sound Volume
4. Rings
5. Output
6. Redial
12/12/2011 10:10
Key Description
End Exits the wizard.
Back Returns to the previous item.
Skip Advances to the next item without setting the
current item.
Next Advances to the next item.
Preparation Before Use
2-4
Date and Time Entry
Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted
based on the time registered here, be sure to register the correct date and time.
1 Press the System Menu key.
2 Press [ ], and then [Date/Timer].
The user authentication screen is displayed. Enter
a login user name and password, and press
[Login].
The factory default settings for the login user name
and password are both ‘2500’.
3 Press [Change] of Time Zone.
4 Select the region and press [OK].
5 Press [Off] or [On] of Summer Time and then press
[OK].
6 Press [Change] of Date/Time.
7 Enter the date and time using [+]/[-]. Enter the time
by a 24-hour system.
8 Press [OK].
IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the
time displayed may eventually deviate from the current time.
Date/Timer - Time Zone
Set time zone.
Select the location nearest you.
Time Zone
-12:00 International Date Line West
1/16
-11:00 Samoa
-10:00 Hawaii
-09:00 Alaska
-11:00 Universal Coordinated Time-11
-08:00 Baja California
Status
Cancel
OK
12/12/2011 10:10
NOTE: Press [ ] or [ ] to view the next region.
NOTE: If you select a region that does not utilize
summer time, the summer time setting screen will
not appear.
Date/Timer - Date/Time
Set the date and time.
Off
DayMonthYear
SecondMinuteHour
2011
10 10 31
12 12
Status
Cancel
OK
12/12/2011 10:10
Preparation Before Use
2-5
2
Using the Address Book
You can select the destination for a fax or i-FAX from the Address Book.
You can select [Ext Address Book] to use an LDAP address book. For Extended Address Book, refer to the
Command Center RX User Guide.
Changing the initially displayed address book
Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book).
1 Press the System Menu key.
2 Press [Edit Destination], [Next] of Address Book
Defaults, and then [Change] of Address Book Type.
3 Select the items that you want to set from [Machine
Address Book] or [Ext Address Book], and press
[OK].
Registering a New Destination
You can register new destinations to the Address Book. There are two registration methods - contact
registration; and, group registration for registering several contact registrations as a unit.
Contact Registration (fax)
Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM communication can be registered for each destination.
1 Press the System Menu key.
2 Press [Edit Destination], [Register/Edit] of Address
Book, [Add], [Contact], and then [Next].
Select the default Address Book Type setting.
Cancel OK
Edit Destination - Address Book Type
Machine
Address Book
Ext
Address Book
Status
12/12/2011 10:10
NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-8.
Preparation Before Use
2-6
3 Press [Change] of Address Number.
4 Using [+]/[-] or the numeric keys, enter the custom
address number (0001 to 2,500).
5 Press [OK].
6 Press [Change] of Name.
7 Enter the destination name to be displayed on the
Address Book, and press [OK]. Up to 32 characters
can be entered.
8 Press [FAX].
9 Use the numeric keys to enter the number of the
receiving system.
[Pause]
Pressing this key adds about three seconds of waiting
time during dialing. For example, when dialing the
receiving system on an external line, you can use this
method to insert a pause before resuming dialing after
you dial a specific number.
10 Press [Change] of Sub Address. When you do not
use sub address communication, go to step 14.
Address:
Change
Register
Address Number
Name
Auto
BackCancel
Name
E-mail SMB FTP FAX i-FAX
Status
:
Change
:
12/12/2011 10:10
NOTE: The address number is the identification
number for each destination. You can select a
number available from a total of 2,500 numbers for
registration - 2,000 numbers for contact registration
and 500 numbers for group registration.
When ‘0000’ is displayed, an available number is
automatically assigned.
NOTE: For details on character entry, refer to
Character Entry Method on page 2 of the Appendix.
Cancel Register
Address:
ECM
Change
Pause BackspaceSpace
Name E-mail SMB FTP FAX i-FAX
Back
TX Start Speed
Encryption Key No.
Sub Address :
:
:
:
Change
Change
Change
Status
On
33600bps
Off
12/12/2011 10:10
NOTE: Up to 32 digits can be entered as the
number of the receiving system.
Press [Space] to enter a space.
Use [ ] or [ ] to move the cursor.
To correct the fax number, press [Backspace] on the
touch panel, and delete the digits one by one before
reentering the fax number. To delete the number
entirely, press the Clear key on the operation panel.
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