Kyocera KM-1820, KX Driver User Manual

KX Driver User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited. The information in this guide is subject to change for improvement without notice. We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

• PCL is a registered trademark of Hewlett-Packard Company.

• Microsoft Windows is a registered trademark of Microsoft Corporation in the U.S. and/or other countries.

• PostScript is either a registered trademark or trademark of Adobe Systems Incorporated in the U.S. and/or othe r

countries.

• TrueType is a registered trademark of Apple Computer Inc.

• All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Microsoft Windows XP printing environment. Essentially the same operations are used for Microsoft Windows 2000, Windows Server 2003, and Windows Vista environments.

Models supported by the KX printer driver

KM-1820 FS-1118MFP CS-1820

Chapter 1 Installation

Express Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Windows XP and Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Custom Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Windows XP - USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Windows XP - Parallel Port (LPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Windows XP - Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Windows Vista - USB or Parallel Port (LPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Windows Vista - Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Installing Optional Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Product Library CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Windows XP/2000 Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Windows Vista Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Chapter 2 Printer Properties

Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Installing Optional Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Auto Configure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Device Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Administrator Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

User Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Administrator Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

User Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Language Preference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Page Description Language (PDL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

PDL Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Compatibility Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

About . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Plug-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Chapter 3 Printing Basics

Basic Printing Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Printing on Paper of Non-Standard Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Table of Contents

Manual Duplex Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Collate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Chapter 4 Layout

Multiple Pages Per Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Poster. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Sheets Per Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Available Poster Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Gutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Chapter 5 Imaging

Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Custom Print Quality Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Font Substitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Disable Device Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Graphics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Pattern Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Inversion Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Optimization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Halftone Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Chapter 6 Publishing

Printing with Covers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Cover Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Edit Cover Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Page Insert. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Insert Page Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Combinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Chapter 7 Advanced

Prologue/Epilogue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Select Prologue/Epilogue File to Insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Add . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Insertion Point . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3

Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Select Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

Page selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

Add Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Additional Text Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Edit Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Delete Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Select Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Page Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Add Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Additional Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

iii

Edit Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Delete Security Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Enable Client Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

EMF Spooling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Chapter 8 Profile

Add Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Edit Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Delete Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Import and Export Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Glossary

Index

Installation

1-1 KX Driver

1 Installation

A printer driver is an application that sends documents to a printer and manages communication between a printer and your computer. Install the printer driver from the supplied Product Library CD-ROM. Once installed, a variety of printer settings can be configured.

Note: In Windows XP, Windows Vista, and Windows 2000, you must be logged in with administrator rights to install the KX Driver. If you connect the Universal Serial Bus (USB) cable before CD installation, it is strongly recommended that you cancel the Found New Hardware Wizard and install the software through the CD menu. Browsing the CD and installing each driver separately is not recommended.

Turn off the power for the computer and printer. 1

Ensure that the printer is ready to print (remove packing materials, insert paper and any toner or ink cartridges), then connect the computer and printer using e ither USB, a parallel cable, or a network cable. For further details on connecting the printer to the computer, refer to the printer’s Operation Guide. 2

Once connected, power on both devices. 3 If the Windows Found New Hardware Wizard appears, click Cancel.

Insert the Product Library CD-ROM into the CD drive. 4 After the installation program starts the Main Menu appears.

Note: If the Product Library Software Installation Wizard fails to start after inserting the CD-ROM into the CD drive, explore the CD drive, and double-click

Setup.exe.

Click View License Agreement to read the license agreement. 5

Click Accept to proceed. 6

To begin installation, click Install Software. 7

The Software Installation Wizard appears. Click Next. 8 The installation differs depending on your operating system and connection method.

Select your operating system and connection method from the list below and proceed to the referenced page to continue the installation.

Express Installation

Windows XP and Vista on page 1-2

Custom Installation

Windows XP - USB on page 1-3 Windows XP - Parallel Port (LPT) on page 1-3 Windows XP - Network Connection on page 1-4 Windows Vista - USB or Parallel Port (LPT) on page 1-4 Windows Vista - Network Connection on page 1-5

Windows XP and Vista Installation

User Guide 1-2

Note: KPrint installs a client port monitor that enables Windows TCP/IP printing to any network card connected to Kyocera printing systems. KPrint supports LPR and IPP printing. For the KPrint Installation instructions, refer to your CD. KPrint is now a standalone installer.

Express Installation

Express mode applies to a Universal Serial Bus (USB) or a network connection only . The installer finds the printer if it is turned on and connected by USB or network cable. The Kyocera Scanner Driver (TWAIN) is installed automatically in Express Mode. For the simple, default installation, select Express Mode.

Note: During any point in the installation process, if the Windows Security warning dialog box appears, click Install this driver software anyway.

In the Custom Mode, you are able to choose which software packages to install and specify the port. To use the Custom method, see Custom Installation on page 1-3.

Note: In Windows Vista, the Kyocera Scanner Driver and WIA driver are installed with the printer driver.

Windows XP and Vista

In Windows Vista, the installation dialog boxes have a slightly dif fe rent appeara nce, but the steps are the same.

For the simple, default connection select Express Mode and then click Next. 1 The Discover Printing System page opens and looks for your printer. If Discovery

does not find your printing system, ensure that it is properly connected by USB or network cable and that it is turned on, and then retry Discovery.

At the Discover Printing System page, select the printing system you would like to install and click Next. 2

Note: If the Found New Hardware Wizard appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

In Printer Settings, you can assign a name to the printing system. This is the name that appears in Windows Printers and Faxes and in the printer lists in applications. 3

Note: If your printer is connected locally, Printer Settings does not appear, skip to step 4.

You can also choose to share this printer with others or set this printer as the default printer. Make your selection from the following choices, and then click Next. 4

• Share your printers with others

• Set the printer system as the default

In the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. 5

Installation Windows XP - USB

1-3 KX Driver

The Installation Wizard page appears with this message: Installation Completed. Click Finish to exit the Printer Installation Wizard and return to the CD-ROM main menu. 6

The installation of the printer is now complete. If prompted, restart your system.

Custom Installation

When using the Custom method you can specify the printer port and choose which software packages to install.

Note: During any point in the installation process, if the Windows Security warning dialog box appears, click Install this driver software anyway.

Windows XP - USB

Ensure that your printer and computer are connecte d using the Universal Serial Bus (USB) cable. 1

In the Installation Method page, select Cu stom Mode > Driver. If you also want to install fonts, select Utilities. 2

In the Connection Type page, select Universal Serial Bus (USB), and then click Next. 3

The Printing System page appears in certain conditions, for example, when the installer cannot detect the USB connection. From the list, select the printing system to install. Click Next. 4

In the Custom Installation page, ensure that the KX Driver is selected as the product and then click Next. If you intend to use the scanner, also ensure that the scanner driver is selected. 5

In the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. 6

Note: If the Found New Hardware Wizard appear s, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

The installation of the printer is now complete. If prompted, restart your system.

Windows XP - Parallel Port (LPT)

In the Installation Method page, select Custom Mode > Driver . If you also want to install fonts, select Utilities. 1

In the Connection Type page select Parallel Port (LPT), then click Next. 2

The Printing System page appears. From the list, select the printing system to install, and then click Next. 3

In the Custom Installation page, ensure that the KX Driver is selected as the product and then click Next. 4

Windows XP - Network Connection Installation

User Guide 1-4

In Printer Settings you can assign a nam e to the printing system. T his is the name that appears in Windows Printers and Faxes and in the printer lists in applications. Here you can also choose to share this printer with others or set this printer as the default printer. Make your selections and then click Next. 5

In the Printer Port page, select a port, and then click Next. 6

In the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. 7

The Installation Wizard page appears with this message: Installation Completed. Click Finish to exit the Printer Installation Wizard and return to the CD-ROM main menu. 8

The installation of the printer is now complete. If prompted, restart your system.

Windows XP - Network Connection

In the Installation Method page, sele ct Custom Mo de > Drive r. If you also want to install fonts, select Utilities. 1

In the Connection Type page, select Network connection and then click Next. 2

In the Network Port Type p age select a port type. Select S tandard TCP/IP Port. If you select Standard TCP/IP port, the installer automatically creates a new port if needed. 3

In the Printing System page, select the model and then click Next. 4

In Custom Installation, select the softwa re packages you want to install, an d clear those not intended for installation. Click Next. 5

In Printer Settings, you can assign a name for the printing system. This name appears in Windows Printers and Faxes and in the printer lists in applications. You can also choose to share this printer with others or set this printe r as th e de fa ult printer. Make your selections and then click Next. 6

In the Standard TCP/IP Port dialog box, you can select Discover or Host name or IP address. 7

Discover searches the network for the printer . After it is foun d select the printer and

then click Next. To use Host name or IP address type the IP address or host name and then click Next.

In the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. 8

The Installation Wizard page appears with this message: Installation Completed. Click Finish to exit the Printer Installation Wizard and return to the CD-ROM main menu. 9

The installation of the printer is now complete. If prompted, restart your system. 10

Windows Vista - USB or Parallel Port (LPT)

Ensure that your printing system is connected using a Universal Serial Bus (USB) cable, or a parallel cable. 1

Installation Windows Vista - Network Connection

1-5 KX Driver

In the Custom Installation page, ensure that the KX Driver is selected as the product. If you intend to use the scanner, also check that the scanner driver is selected. To install fonts or utilities, click the Utility tab, and select from the options there. When you are finished selecting items for installation, click Next. 2

The Discover Printing System page appears. 3 Select your printing system from the list, which should show a Type of USB for a USB

cable, or LPT (local port) for a parallel cable. Click Next, then go to step 7. If Discovery does not find your printing system, a message box appears. Ensure tha t

your printer is properly connected by the correct cable and is powered on, and the n close the message box and retry Discovery.

- OR - To manually select your printing system and port, select Custom select, and then

click Next.

In the Printer Port page, select the port connected to your printing system. 4

• For a USB connection, the Port Name should begin with USB, and the Description should read Virtual printer port for USB.

• For a parallel connection, the Port Name should begin with LPT, and the Description should read Local Port.

Click Next.

The Printing System page appears. From the list, select the printing system to install, and then click Next. For a USB connection, go to step 7. For a LPT connection, go to step 6. 5

In Printer Settings, you can assign a name to the printing system. This name appears in Windows Printers and Faxes and in printer lists in applications. Here you can also choose to share this printer with others, or set this printer as the default printer. Make your selections, and then click Next. 6

In the Confirm Settings page, click Install if the settings are correct. If settings are not correct, click Cancel and restart the installation. 7

The Installation Wizard page appears with this message: Installation Completed. Select Print a test page if you want to verify that the printing system is printing correctly. Click Finish to exit the Printer Installation Wizard and return to the CDROM main menu.

The installation of the printer is now complete. If prompted, restart your system.

Windows Vist a - Network Connection

Ensure that the printing system is powered on and connected to th e network. In th e Installation Method page, select Custom Installation. Click Next. 1

In the Custom Installation page, ensure that the KX Driver is selected as the product. To install fonts or utilities, click the Utility tab, and select from the options there. When you are finished selecting items for installation, click Next. 2

The Discover Printing System page appears. 3

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User Guide 1-6

To find a printing system already turned on and connected to the network, click Discover, select th e printing system, and go to step 8.

If Discovery does not find your printing system, a message box appears. Ensure tha t your printer is properly connected by the network cable and th at it is powered on, and then close the message box and retry Discovery.

- OR -

To manually select your printing system and port, select Custom select. Click Next.

The Printer Port page appears. If the port you want to use appears in the Port name list, select it and click Next, then go to step 8. 4

To create a new port, click Add Port, and then click Next. The Add Port Wizard page appears.

Type the printer name or IP address, and then click Next. The wizard automatically attempts to detect the TCP/IP port. If it cannot detect the port, the Additional Port Information Required page appears. Click Back to correct the IP address, or, if you are sure the address is correct, select an Address Type. Click Finish. 5

After the port has been created, the Completing the Add Standard TCP/IP Printer Port Wizard page appears. Click Finish to close the Add Port Wizard page and

return to the installation wizard. 6

The installation program Printing System page appears. From the list, select the Printing System to install, and click Next. 7

In Printer Settings, you can assign a name to the printing system. This is the name that appears in Windows Printers and Faxes and in the printer lists in applications. You can also choose to share this printer with others or set this printer as the default printer. Make your selections, and then click Next. 8

In the Confirm Settings page, click Install if the settings are correct. If settings are not correct, click Cancel and restart the installation. 9

The installation of the printer is now complete. If prompted, restart your system.

Installing Optional Components

Y ou can expand the functions of your printer driver by installing optional components, in the form of a plug-in that complement the ways in which you use your printer. A plug-in is a small computer program that interacts with a larger program to provide additional functionality. Available components may include Common profiles and Plug-ins.

In the CD Main Menu, select Advanced Tools. 1

On the Advanced Tools page, select Optional Printer Components. 2

The Optional Components Wizard dialog box appears. Click Next to install optional components or Cancel to close the wizard. 3

Installation Windows Vista - Network Connection

1-7 KX Driver

The Select Printer page appears. From the list, select the machine you want to install and click Next. 4

The Select Component s page appe ars. Select the components to insta ll, and click Next. 5

In any Select pages that appear make your selections and click Next. 6

In the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. 7

The Printer Components Installation Completed page appears. Click Finish. 8 When you have completed installing printers and optional components, if prompted,

restart your system.

Product Library CD

Selections in the Product Library include Install Software, Remove Software, Advanced Tools, Documentation, Software Re lease Notes and Select Language. Remove software provides a tool to eliminate the KX driver from your

computer. The so ftwar e release notes prov ide information a bout the content s of the CD-ROM, and known driver and hardware issues.

Click Documentation to view a list of available manuals. You can select your interface language from the language menu. The Product

Library menus use the selected language.

Windows XP/2000 Add Printer Wizard

This section describes how to install a printer driver using the Add Printer Wizard in Windows XP or Windows 2000.

Note: During any point in the installation process, if the Windows Security warning dialog box appears, click Install this driver software anyway.

Click Start in the Windows taskbar, and click Printers and Faxes to open the Printers and Faxes window. 1

Click Add printer in the window area on the left. 2

Note: The Add Printer Wizard can also be launched by clicking Add printer in the File menu of the Printers and Faxes window.

The Add Printer Wizard appears. The wizard provides you with step-by-step driver installation instructions. Follow the instructions on each page and then click Next to proceed to the next page. 3

Note: If the Found New Hardware Wizard page appears, click Cancel. If the Hardware Installation warning dialog box appears, click Continue Anyway.

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User Guide 1-8

When the Completing the Add Printer Wizard page appears, installation of the printer driver is now complete. To close the Add Printer Wizard, click Finish. If prompted, restart your system. 4

Windows Vista Add Printer Wizard

This section describes how to install a printer driver using the Add Printer Wizard in Windows Vista.

Note: During any point in the installation process, if the Windows Security warning dialog box appears, click Install this driver software anyway.

Click the Start icon in the Windows taskbar at the bottom of the screen. In the Start window click Control Panel. In the Control Panel window under the Hardware and

Sound category, click Printer. 1

In the toolbar at the top of the Printers window, click Add a printer. 2

The Add Printer Wizard appears. The wizard provides you with step-by-step driver installation instructions. Click either Add a local printer or Add a network, wireless or Bluetooth printer. Follow the instructions on each page and then click Next to proceed to the next page. 3

The last page of the wizard appears with a message that you’ve successfully added the printer you selected. Installation of the printer driver is now complete. Click Print a test page if you want to produce sample print output from the newly installed printer. To close the Add Printer Wizard, click Finish. 4

Printer Properties

2-1 KX Driver

2 Printer Properties

This chapter contains the following sections:

• Accessing Printer Properties

• Installing Optional Devices

• Administrator Settings

• User Settings

• Page Description Language (PDL)

• Compatibility Settings

• About

Follow the steps below to set your preferred options as the default settings. These default settings can be changed temporarily when printing from Windows-based applications.

Accessing Printer Properties

Click Start in the Quick Launch toolbar and click Settings > Printers and Faxes. The Printers and Faxes window appears. 1

Right-click the printer icon in the Printers and Faxes window. 2

Click Properties in the list. The Properties dialog box appears. 3

Click the Device Settings tab. 4

Installing Optional Devices

In the Device Settings tab, for each optional device inst alled in your printing system, select the equivalent setting under the Device Options list.

For models connected to a network, the Auto Configure button can be used to detect all available devices. See Auto Configure for more information. You can also specify the memory setting, PDL (Page Description Language), settings for the user, and more.

Printer Properties

User Guide 2-2

Auto Configure

Auto Configure detects the installed device options on the printing system if it is connected over a network. This button appears in the Device Settings > Properties tab.

Auto Configure can detect printing system devices such as input devices, output devices, and hard disk size. Then it updates the Device options list in the Device Settings tab. Auto Configure keeps the printer driver’s Device Settings consistent with the actual printing system devices.

Note: Not all installed devices are detected by using Auto Configure. Before selecting OK in the Device Settings tab, check the settings to make sure they are correct.

To use this feature, click Auto Configure. An in progress message appears, saying Communicating with the printer to obtain setting information. Please wait a moment.

The check box settings in the Device options list are changed and the Preview image is updated according to the device options installed. Memory information also changes based on the setting information returned.

Under the following conditions the Auto Configure tool cannot communicate with the printing system:

• The printing system is powered off or is in the middle of the startup process. In such cases, Auto Configure displays the following message after the time out:

Please verify that the printer is powered on and ready to pr int .

• The Windows XP firewall prevents the communication. It opens a Windows Security Alert dialog box with this message: Do you want to keep blocking this

program? (Keep Blocking, Unblock, Ask me Later).

The Microsoft Windows XP Firewall settings can be changed to a llow communication between the printing system and your computer . The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to On.

Printer Properties

2-3 KX Driver

When the Windows Security Alert dialog box appears, click Unblock to allow communication between the printing system and your computer.

When you click Unblock, Auto Configure is added to the Windows Firewall > Exceptions > Programs and Services list. The Windows Firewall is accessed through the Control Panel. 5

Auto Configure currently supports only TCP/IP ports fo r Microsoft Windows 2000, XP and Vista operating systems.

A TCP/IP port can be either an IP address or the printing system name (Host name).

Device Options

Under Device options in the Device Settings tab, select the check boxes for devices installed in your printing system. 6

In the Memory box, select the memory capacity of your printing system. This setting is required to optimize the downloading of printing system fonts. 7

If you don’t know the memory capacity of your printing system, you can use Auto Configure so the information can be automatically selected. If Auto Configure is not available, then printing system memory can be seen on th e status page. To generate a status page, select this option from operation panel. See Auto Configure on page 2-2 for more information. 8

Administrator Settings

The following settings can be specified by selecting Administrator in the Device Settings tab.

• User Login

• Job Accounting

• Administrator Password

User Login

Use User Login to add users with a user name and password. Use this feature to limit printing privileges to specified users, for secure printing and job accounting. The number of pages/job printed by each user can be tracked by the printer. See your printing system’s Operation Manual for information about tracking usage at the printer.

User login provides job restriction by user, in contrast to the Job accounting feature, which assigns privileges by division or department. A maximum of 1000 login user names and passwords can be registered at the printing system. One hundred user names and passwords can be stored in the printer driver.

Note: Job accounting and User login cannot be used at the same time.

Printer Properties

User Guide 2-4

Users added in the printer driver should also be manually registered at the printing system’s operation panel.

The settings selected here are applied to every print job sent from this computer. The available options are as follows:

• Use specific login user name Select this option and type a user name and password to use the same user

login for every print job. If this option is selected, the user does not have to type the name and password for each print job.

• Prompt for login user name When a user prints a document, the driver prompts you for a user name and

password. Y ou can use a Login User Name that is not on the list, and it does not be added to the list. When sending a print job, type a Login User Name and password when prompted, then click OK to print.

• Prompt for login user name and validate Whenever a user sends a job to print, the driver prompts for user name and

password. For the job to print, the user name and password entered must be on the Login User Name List (see Add Login User Names on page 2-4).

You can use the Login User Names entered in the Login User Name List of the driver. When sending a print job, type a Login User Name and password when prompted, then click OK to print. This option ensures that the job prints only when the selected Login User Name is saved in the driver.

• Verify the printing system’s login user for each user (PC)

When this option is selected, the driver asks for a Login User Name and password the first time the a job is sent to the printer. The Login User Name must be one that is not yet registered on the Login User Name List.

The name entered is added to the list, and thereafter the printer driver does not prompt for a user name and password.

Add Login User Names

In the Administrator Settings dialog box, select User login. 9

Click Login User Name List. 10

Click Add. 11

Printer Properties

2-5 KX Driver

The name and password are case-sensitive. The name and password can each be up to 64 alphanumeric characters. The user name is automatically filled in with the Login User Name by default, but can be changed. The user name can be up to 20 characters.

Import and Export the Login User Name List

This section explains how to import and export your Login User Name lists. You can save the list of Login User Names created in the previous section to your personal computer or network. After saved, the list can be imported into other printer drivers.

Import

In Administrator Settings, click Login User Name List, then click Import. 1

Use Look in to browse for the file to import, or type the file name, and click Open.2

You can then select the imported file from the list of Login User Names. 3

Export

In the Administrator Settings dialog box, click Login User Name List, then click Export. 1

In Login User Names select a file to export, and click Export.

Use Save in to browse to a location to save the file, type the file name, and click Save. 2

Job Accounting

With Job accounting, you can assign account IDs to print jobs, or work with IDs already created at the printing system. Job accounting features help you manage and control the number of copies in a printing system. After IDs are created, from the printing system operation panel you can view the number of copie s attache d to a specific ID or limit the number of copies for individual IDs. IDs for newer models must be 8 digits or less.

Copy management must be set to ON at the printing system to use this feature. A maximum of 1000 account IDs can be assigned at the printing system and stored in

Printer Properties

User Guide 2-6

the printer driver . For co mplete info rmation ab out the job accounting features of the printing system, please see the Operation Guide for your particular model.

Note: User login and job accounting cannot be used at the same time in the driver.

Job accounting includes the following option s: Use specific account ID: This option can be used to specify a single account ID to

manage the print jobs of a specific user . When the user prints, your jobs are sen t with the account ID. You can use Password protect administrator settings to protect access to the Administrator Settings dialog box, so that the user cannot see or change this setting.

Prompt for account ID: This option can be used to prompt the user for an a cco unt ID when printing. When sending a print job, type an account ID when prompted, then click OK to print. The account ID must be on e that has been registered at the printing system, or the job does not print.

Prompt for account ID and validate: This option can be used to prompt the user to specify an account ID that is saved in the driver . Wh en sending a print job, type an account ID when prompted, then click OK to print. The account ID is validated against the account ID list, so you must type an ID from the list, or you cannot print.

Display account ID list: This option can be used to display the list of IDs entered in the account ID list of the driver when sending a print job. This gives the user a selection of account IDs to choose from.

Account ID List: This option can be use to add, edit, or delete account IDs fr om the account ID list of the driver. You can also give the IDs text descriptions to help manage and track them. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV). To import an account ID list, browse for an existing list and save it in your printer driver.

Administrator Password

Y ou can set a password for the Administrator Settings dialog box. After a password is typed in, the administrator settings dialog box cannot be opened until th e password is typed in the Enter Password dialog box. This prevents unauthorized personnel from changing the administrator settings.

Set the Password

In the Administrator Settings dialog box, select the Password protect administrator settings check box to open the Password dialog box. 1

In the Password dialog box, enter the new password using between 4 and 16 characters in the Password text box. Re-enter the password in Confirm password and click OK. 2

Change the Password

In the Device Settings tab, click Administrator. 1

The Enter Password dialog box appears. Type the password and click OK. 2

The Administrator Settings dialog box appears. Clear the Password protect administrator settings check box. A Password message appears. 3

Printer Properties

2-7 KX Driver

Click OK. 4

User Settings

The following user information can be configured by selecting User in the Device Settings tab.

• Identification

•Units

• Language Preference

Identification

In this dialog box, type user name and department information.

In the Device Settings tab, click User. 1

The User Settings dialog box appears. In the User name and Department text boxes, type up to 31 characters. 2

• Type the preferred name in User name text box.

• Type the user's department or group name in the Department text box.

Click OK.

Units

The unit of measurement is used for the following settings:

• Custom Page Sizes setting in the Page Sizes section in the Basic tab.

• Spacing setting in the Watermark Add and Edit dialog boxes.

• Poster settings in the Layout tab.

In the User Settings dialog box, select either inches or millimeters.

Language Preference

The Language preference option specifies the user inte rface language of the Device Settings tab of Printer Properties and all tabs of Printing Preferences. Available

languages vary depending on your locale and your computer settings. Select the preferred language from the Language preferences list. To activate the

new language, click OK in User Settings and then in the Properties dialog box.

Printer Properties

User Guide 2-8

Page Description Language (PDL)

You have the option to change the Page Description Language (PDL) by selecting PDL in the Device Settings tab. You can choose from PCL XL, PCL 5e, KPDL (Kyocera Page Description Language), or PDF (Portable Document Format). The default is PCL XL, which is suitable for most printing purposes. After you select a PDL, the selection appears in the lower corner of the Preview image.

PDL Settings

In the Device Settings tab, click PDL. 1

The PDL Settings dialog box appears. Select the desired language from the Select PDL list. See the table below for options and descriptions. 2

Option Description PCL XL The most recent version of HP PCL and PCL 6. This PDL

includes PCL 5e features. Enhanced over PCL 5e in these areas:

• Reduced file size

• Better print speed

• Faster return to application

• Lacks backward compatibility with earlier PCL versions

PCL 5e Specifies PCL 5e as the PDL.

• Fully compatible with earlier PCL versions

• Bidirectional communication support

• Wide selection of fonts for use with Microsoft Windows applications

• Allows more options for utilizing PRESCRIBE commands within applications

• Quality when printing complex graphics may be lower

KPDL Specifies KPDL as the PDL. KPDL is used when printing

from applications that support PostScript 2 or 3.

• An optional KPDL upgrade kit may be required for some models.

• Kyocera’s emulation of PostScript printing

• Strong graphics reproduction

• Print speeds may be slower than PCL 5e

• Requires more printing system memory than PCL 5e

• Enables native TrueType font downloading

• Supports most Graphics Settings options

Printer Properties

2-9 KX Driver

In GDI compatible mode, vector graphics are rasterized for printing as bitmap images. Use the GDI compatible mode option to improve the graph ic output quality created by the application. Due to memory restrictions, this feature is not available in certain printing environments.

Settings is available when the PDL is set to KPDL or PDF. 3

KPDL

PDF

Lets you print or sa ve documen ts fr om multiple sources to Adobe PDF format. The PDF format is independent of the operating system and application software used to create documents.

Output to PDF is a plug-in that lets you print or save documents from multiple sources to Adobe PDF format. For information about installing the Output to PDF plug-in, see Installing Optional Devices on page 2-1.

• Use as an alternative to existing commercial applications for creating PDF documents.

• Documents saved as PDF retain their original appearance, and can be viewed and printed with the free Adobe Reader on Windows, Mac OS, and UNIX platforms.

Note: With PDF selected as the Page description language, only a limited set of driver options are available.

Option Description

Allow data passthrough Data passthrough reduces errors when printing complex

jobs from applications that use PostScript formatting.

Options Description

Embed fonts Select to ensure document fonts appear accurately in the

PDF file on screen. This option significantly increases the file size and ensures accurate reproduction.

Compress data Select to enable Flat compression for the generated PDF

document. It significantly reduces the file size. Additional compression options are available within Adobe Acrobat.

Security Select 40-bit or 128-bit encryption for the print job and set

passwords for opening a document and/or access to changing the document restrictions within Adobe Acrobat. Save to file must be checked for security to create secure PDF documents. Click Settings for additional security settings.

Save to file Select to save the document as a PDF file. Password

settings are available in the Security Settings dialog box.

Note: If Save to file is selected, the document is not printed when you click OK in the Print dialog box.

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Kyocera KM-1820, KX Driver User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual