Kyocera KM-C4035E, KM-C3232E, KM-C2525E, KM-C3225E User Manual

KM-C2525E

KM-C3225E KM-C3232E KM-C4035E

Operation Guide

Please read the Operation Guide before using this machine. Keep it close to the machine for ea sy referen ce.

This Operation Guide is for models KM-C2525E, KM-C3225E, KM-C3232E and KM-C4035E. In this guide, KM-C2525E refers to the 25/25 ppm (prints per minutes) model, KM-C3225E to the 32/25 ppm model, KM-C3232E to the 32/32 ppm model and KM-C4035E to the 40/35 ppm model.

Taking Advantage of Advanced Functions

Basic Copying...See Operation Guide Chapter 3

Duplex Mode

Create two-sided copies automatically from any kind of original

Advanced Copying

Offset Mode

Handy option to stack sets in alternating orientations

Split Mode

Copy double-sided or two-page originals onto separate sheets automatically

Combine Mode

Combine two or four originals on a single page

Margin Mode

Set up blank margin or gutter space for your binding needs

Centering Originals

Customize output by centering the image on the page

Page Numbering

Print sequential page numbers on the copies

-1-

-2-

-3-

-4-

-5-

Border Erase

Eliminate unnecessary borders on the original for cleaner output

Cover Mode

Use a distinctive front and/or back cover

Poster

Copy an enlarged image onto several pages

Booklet

Copy pages for stacking and folding into booklets

Memo Mode

Batch Scanning

Sharpness Adjust

Add space for notes next to copied images

Background Exposure Adjust

Adjust the background of color images

OHP Backing Sheet Mode

Insert plain paper backing sheets when printing transparencies for projectors

Copy high-volume originals in a single copy job

200

100

Proof Copy

Copy a test sheet before a high-volume job

EcoPrint

Use toner more efficiently as necessary

Adjust the sharpness of image outlines

Repeat Copy

Produce more copies as needed after making the initial copies

Inverted Copying

Invert both black and white and color images

Mirror Copying

Create mirror images of originals

Image Repeat Copy

Tiles a copied sheet with an original image

Color Balance Adjust

Change the strength of image colors

Hue Adjust

One Touch Image Adjust

Color/B&W Selection

Adjust the color (hue) of images

Adjust image quality to match the image

Vivid

Dull

Sharp

Single Color Copy

Make copies in 1 other than black

Programmed Copying

Remember commonly used settings

Job Build

Set cover page, middle pages and for each page set shrink/enlarge

and border erase settings and

Make color and B&W copies in one operation

copy all pages in single operation

Convenient document/output management functionality

Shared Data Box

Store frequently used documents to reproduce them later as needed

even without the original

iii

Synergy Print Box

Output Management

Store commonly used documents... to make them instantly available later

in combination with other copyin g jobs

Printing Functionality

Duplex Path

Automatic duplex printing

Quick Copy

Reprint as many sheets as needed

†

from the operation panel

Modify and manage the output queue

Proof and Hold

1 2 3 4

††

1 4 3 2

Bulk print after test print

Private Print

††

Delay printing until entry from the operation panel

Job Storage

Enable printing commonly used data any time from the operation panel

†

Virtual Mailbox

Save print data to a virtual mailbox

† Optional hard disk required for quick copy, job storage, and virtual mailbox †† Proof and hold and private print require RAM disk to be configured or optional hard disk

†

Scanning Functionality

Full-color Scan

Make high quality scans of even color documents

Scan to FTP

Upload scanned images to FTP server directly

Programmed Scanning

Remember destination and feature settings

Scan to PC

Send scanned images to a computer as PDF or JPEG files

TWAIN

Import images using a TWAIN-compliant application

Send E-mail

Send scanned images as e-mail

Database Connection

Send scanned images to a computer after adding text data

Features for Easier Copying

Job Accounting

Use department codes to manage total copy volume

A B C

Language

Choose the language to display messages

DeutschEnglish

Full optional equipment lineup... See Optional Equipment on page 4-1

Document Processor Paper Feeder 3000 Sheet Paper Feeder

Document Finisher 3000 Sheet Document Finisher (When equipped with a mailbox and

folding unit)

Job Separator Key Counter Fax Kit

Memory Card (CompactFlash) Hard Disk Additional Memory

Security Kit Network Interface Card Serial Interface

Document Table

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics:

• Legal Information...viii

• Regarding Tradenames...ix

• Energy Saving Control Function...x

• Automatic 2-Sided Copy Function...x

• Paper Recycling...x

• Energy Star (ENERGY STAR

• Safety Conventions in This Guide...xi

• Caution Labels...xii

• Installation Precautions...xiii

• Precautions for Use...xiv

) Program...x

vii

Legal Information

Notice The information in this guide is subject to change without notification. Additional pages may be

inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition.

No responsibility is assumed if accidents occur while the user is following the instructions in this guide. No responsibility is assumed for defects in the printer’s firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved. Copying or other reproduction of all or part of this guide, any copyrightable subject matter without the prior written consent of Kyocera Mita Corporation is prohibited. Any copies made of all or part of this guide, any copyrightable subject must contain the same copyright notice as the material from which the copying is done.

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission of the copyright owner.

• It is prohibited under any circumstances to copy domestic or foreign currencies.

• Copying other items may be prohibited.

viii

Regarding Tradenames

• PRESCRIBE and ECOSYS are registered trademarks of Kyocera Corporation.

• KPDL is trademark of Kyocera Corporation.

• Windows and Windows Server are registered trademarks of Microsoft Corporation.

• Windows NT is a trademark of Microsoft Corporation.

• PCL and PJL are registered trademarks of Hewlett-Packard Company .

• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe Systems Inc.

• PowerPC is a trademark of International Business Machines Corporation.

• CompactFlash is a trademark of SanDisk Corporation.

All other brand and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

Energy Saving Control Function

The device comes equipped with a Low Power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 7 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information see Low-Power Mode on page 3-35.

Sleep Mode

The device automatically enters Sleep Mode when 29 minutes (25/25 ppm model) or 44 minutes (32/25, 32/32 and 40/35 ppm models) have passed since the device was last used. The amount of time of no activity that must pass before Sleep Mode is activated may be lengthened. For more information see Sleep Mode on page 3-36.

Automatic 2-Sided Copy Function

The Energy Star Program encourages the use of 2-sided copying which reduces the load on the environment and this device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see Duplex Mode on page 3-11.

Paper Recycling

The Energy Star Program encourages the use of recycled paper which reduces the load on the environment and this device supports recycled paper. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

Safety Conventions in This Guide

Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

Note

An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function.

Caution Labels

Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

Label 1, 2

High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.

xii

NOTE: Do not remove these labels.

Installation Precautions

Environment

Caution

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire.

T o keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine.

3 15/16" 10 cm

19 11/16" 50 cm

39 3/8" 100 cm

11 13/16" 30 cm

Other precautions

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C), but humidity should be 70 % or less when temperature is 90.5 °F (32.5 °C)

• Humidity: 15 to 80 %, but temperature should be 86 °F or less (30 °C or less) when humidity is 80%

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F (16 to 27 °C), humidity: around 36 to 65 %. In addition, avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

xiii

Small amounts of ozone and other chemicals are released during copying, but the quantities do not present any health risk to humans. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. T o maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Do not install this machine ben ea th fluorescent lights. The original size may be de te cted incorrectly.

Power supply/Grounding the machine

Warning

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative.

Other precautions

Connect the power plug to the closest outlet possible to the machine.

Handling of plastic bags

Warning

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

Precautions for Use

Cautions when using the machine

Warning

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This of situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock.

Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off ( position) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

xiv

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off ( position) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

Caution

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock.

Always hold the designated parts only when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other precautions

If the optional fax kit is installed, when the main power switch is off ( position), fax send/receive is disabled. To turn the power off, press the Power key on the operation panel.

Do not place heavy objects on the machine or cause other damage to the machine. Do not open the front cover, turn off the main power switch, or pull out the power plug during

copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be

damaged by static electricity. Do not attempt to perform any operations not explained in this handbook. Caution: Use of controls or adjustments or performance of procedures other than those

specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or

painful. This machine comes equipped with an HDD (hard disk). Do not attempt to move the machine

while the power is still on; Since any resulting shock or vibration may cause damage to the hard disk, be sure to turn off the power before attempting to move the machine.

Cautions when handling consumables

Caution

Do not attempt to incinerate the toner container or the waste toner box. Dange rous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

After use, always dispose of the toner container and the waste toner box in accordance with Federal, State and Local rules and regulations.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the MP tray (multi-purpose tray), return it to its original package and reseal it.

Don’t store the unit in a place exposed to:

• Direct sunlight

• High or rapidly variable temperature or humidity (limit: 104 °F or 40 °C)

xvi

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825. Caution: Performance of procedures other than those specified in this manual may result in

hazardous radiation exposure. These labels are attached to the laser scanner unit inside the machine and are not in a user

access area.

The label shown below is attached on the right side of the machine.

xvii

Safety Instructions Regarding the Disconnection of Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only

functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem

Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

89/336/EEC, 73/23/EEC, 93/68/EEC and 1995/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024 EN55022 Class B EN61000-3-2 EN61000-3-3 EN60950 EN60825-1 EN300330-1 EN300330-2

Radio Frequency Transmitter

This machine contains the transmitter module. We, the manufacturer hereby declare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted.

xviii

About this Operation Guide

This Operation Guide contains the following chapters:

1Part Names

Identifies machine parts and operation panel keys.

2 Preparation for Usage

Explains adding paper, placing original, connecting the machine, and necessary configurations before first use.

3 Basic Operation

Describes the procedures for basic copying, printing and scanning.

4 Optional Equipment

Introduces the convenient optional equipment available for this machine.

5 Maintenance

Describes cleaning and toner replacement.

6 Troubleshooting

Explains how to handle error messages, paper jams, and other problems.

Appendix

Lists the machine specifications.

xix

Included Guides

The following guides are included with this machine. Refer to the proper guide based on your requirements.

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

Advanced Operation Guide

Explains copying, printing and scanning features in depth, as well as default settings. This guide is contained on the CD-ROM as a PDF file.

Kyocera Extended Driver User Guide

Explains how to install and setup the printer driver. This guide is contained on the CD-ROM as a PDF file.

PRESCRIBE Commands Command Reference

Explains each command for realizing various features and controls through prescribed commands. This guide is contained on the CD-ROM as a PDF file.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example Bold Indicates a message or button

displayed on the operation panel key or

a computer screen. [Regular] Indicates touch panel keys. Press [Basic]. Italic Indicates touch panel messages. Ready to copy is displayed. Note Indicates supplemental information or

operations for reference.

Press the Start key.

NOTE: -

Important Indicates items that are required or

prohibited so as to avoid problems.

IMPORTANT: -

xxi

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to indicate the orientation of the original/paper, horizontal orientation is indicated by an additional R character.

Set direction Indicated size

Vertical direction

A A

For original/paper, dimension A is longer than B. Horizontal direction

B B

Original Size

B B

†

A4, B5, A5, B6, A6, 16K

A4R, B5R, A5R, B6R, A6R, 16KR

Original Size

For original/paper, dimension A is shorter than B. † The size of original/paper that can be used depends on the function and source tray. For

further details, refer to the page detailing that function or source tray.

xxii

Contents

Legal and Safety Information ....................................................................................................................... vii

About this Operation Guide ........................................................................................................................ xix

1 Part Names ....................................................................................................1-1

Body ........................................................................................................................................ 1-2

Operation Panel ........................... ........................................................................................... 1-4

Touch Panel .................................................................................... ........................................ 1-5

2 Preparation for Usage ...................................................................................2-1

Loading Paper ......................................................................................................................... 2-2

Setting Paper Type and Size for the Cassettes and MP Tray ................................................. 2-7

Placing Originals ................................................................................................................... 2-16

Language ......................................................................................................................... ... .. 2-20

Connecting Cables ..................................................................................... ... .. ...................... 2-21

Preparing the Printer ............................................................................................................. 2-22

Preparing the Scanner .......................................................................................................... 2-26

3 Basic Operation ............................................................................................3-1

Basic Copying Procedures ...................................................................................................... 3-2

Selecting Image Quality .......................................................................................................... 3-5

Adjusting Exposure ................................................................................................................. 3-6

Reducing/Enlarging ................................................................................................................. 3-7

Duplex Mode ......................................................................................................................... 3-11

Split Mode ............................................................................................................................. 3-14

Sort Mode ................................................... ............................................. ... ........................... 3-16

Interrupt Copy ....................................................................................................................... 3-17

Job Reservation ............................................................................................................. ....... 3-18

Canceling a Print Job ............................................................................................................ 3-19

Scanner Operation ................................................................................................................ 3-20

Low-Power Mode .................................................................................................................. 3-35

Sleep Mode ........................................................................................................................... 3-36

4 Optional Equipment ......................................................................................4-1

Overview of Optional Equipment ............................................................................................. 4-2

Document Processor ....................................................................................... ... ..................... 4-4

Paper Feeder ...................................................................... ... ................................................. 4-4

3000 Sheet Paper Feeder ....................................................................................................... 4-4

Document Finisher ................................ .................................................................................. 4-5

3000 Sheet Document Finisher ............................................................................................... 4-5

Job Separator ................................................................................................ .. ........................ 4-5

Key Counter ............................................................................................................................ 4-6

Fax Kit ............................................................................ ......................................................... 4-6

Memory Card (CompactFlash) ............................................................................................... 4-6

Hard Disk .................................................. ... ............................................. ............................. 4-7

Additional Memory .............................................. ............................................ ... ... .................. 4-7

Security Kit .............................................................................................................................. 4-7

Network Interface Card ........................................................................................................... 4-8

Serial Interface ........................................................................................................................ 4-8

Document Table ............................................... ... .. ............................................. ..................... 4-8

5 Maintenance ..................................................................................................5-1

Cleaning .................................................................................................................................. 5-2

Toner Container and Waste Toner Box Replacement ............................................................. 5-5

xxiii

6 Troubleshooting ............................................................................................ 6-1

Solving Malfunctions ............................. .................................................................................. 6-2

Responding to Error Messages .............................................................................................. 6-4

Clearing Paper Jams ............................................................................................................ 6-15

Appendix .................................................................................................... Appendix-1

Specifications ............................................................................................................ Appendix-2

Index .................................................................................................................. Index-1

xxiv

1Part Names

This chapter identifies machine parts and operation panel keys.

• Body...1-2

• Operation Panel...1-4

• Touch Panel...1-5

1-1

Part Names

Body

2 3

14 15 17 16 18

5 7

19 20

1 Original Platen (Option) 2 Platen 3 Original Size Indicator Plates 4 Operation Panel 5 MP Tray (multi-purpose tray) 6 Slider 7 MP Tray Extension 8 Cassette 1 9 Cassette 2 10 Paper Length Guide 11 Paper Width Guide 12 Paper Width Adjusting Tab 13 Interface Cover 14 Network Interface Connector (Printer) 15 USB Interface Connector 16 Parallel Port Interface Connector 17 Memory Card (CompactFlash) Slot 18 Network Interface Connector (Scanner) 19 Main Power Switch 20 Main Power Switch Cover

1-2

Part Names

23 31

25 26 27

30 29

21 Output Tray 22 Left Cover 1 23 Left Cover 2 24 Front Cover 25 Toner Container (Black) 26 Toner Container (Yellow) 27 Toner Container (Cyan) 28 Toner Container (Magenta) 29 Toner Container Lock Lever 30 Waste Toner Box 31 Carrying Handles

1-3

Part Names

Operation Panel

1 1011121314 151617 19

2 3 4 5

Ready to copy. ( Full-Color)

11×8½" Plain

11×17"

APS Auto %

Colo r 11×8½"

MP tr ay Plain

100%

Reduce /Enlarge Mode

Plain 11×8½"

Plain

Basic

9202221

Auto Exposure

Exposure

Color func.FunctionUser cho ice

Paper Size Set

100%

Staple Off

Staple Left Top

Staple

Program

11×8½"

Combi ne Mar gi n/

Centeri ng Sheet

Erase

1 Brightness Adjustment Dial 2Copier Key (Indicator/Lamp) 3Printer Key (Indicator/Lamp) 4Scanner Key (Indicator/Lamp) 5Fax Key (Indicator/Lamp) 6 System Menu/Counter Key 7 Auto Color Key 8 Full-Color Key 9Black&White Key 10 Document Management Key/Indicator 11 Print Management Key/Indicator 12 Repeat Copy Key/Indicator 13 Job Build Key/Indicator 14 Auto Selection Key/Indicator 15 Job Accounting Key 16 Interrupt Key/Indicator 17 Energy Saver Key/Indicator 18 Power Key/Indicator 19 Main Power Indicator 20 Touch Panel 21 Numeric Keys 22 Reset Key 23 Stop/Clear Key 24 Start Key/Indicator

1-4

Touch Panel

Copy Screen

Part Names

Displayed by pressing the Copier key. Screen changes when 1, 2, 3, 4, and 5 are pressed. 1 [Basic] screen

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

1 2 3 4 5

2 [User choice] screen

3 [Function] screen

APS Auto %

MP tray Plain

100%

Reduce /Enlarge Mode

Ready to copy.

2 sided/ Separation Quality Erase

Combine

Basic

Ready to copy.

Select Paper Separation

Exposure Reduce Mode /Enlarge

Orig.Image Quality

Sort/ Offset

Orig.Image

Page #

User ch oic e

2 sided/

Mar g i n/ Centering

Border

User ch oic eBasic

Auto Exposure

Exposure

Color func.FunctionUser ch o ic e

( Full-Color)

Sort/ Offset

Booklet

( Full-Color)

Select Orig.Size

Auto Selection

Page #

Cover ModeErase

Function

Paper Size Set

11×8½ "

100%

Combine

Margin/

Staple Off

Staple Lef t Top

Centering

Sheet

Erase

Staple

Program

Mar gi n/ Centering

Cover Mode

Color func.Function

Combine

Batch Scanning

Poster Down

Booklet

Color func.

Border

Select Orig.Size

Program

Paper Size Set

11×8½"

100%

Paper Size Set

11×8½"

100%

Combine Mar gi n/

Centering Sheet

Erase

Combine Mar gi n/

Centering Sheet

Erase

4 [Color func.] ([Colour

func.]) screen

Ready to copy.

Color balance selection

Mono Background color exp. adj.

Adjust Hue

( Full-Color)

One touch image

FunctionUser ch oic eBasic

Color /B&W

Color func.

Paper Size Set

11×8½"

100%

Program

Combine Mar gi n/

Centering Sheet

Erase

1-5

Part Names

Printer Screen

Scanner Screen

5 [Program] screen

Displayed by pressing the Printer key.

Displayed by pressing the Scanner key.

Ready to copy.

Recall

abc

list a

list b

list c

Ready to print.

Printer Menu

Select scanner function.

Send E-mail

Scan to PC TWAIN

( Full-Color)

list d

file 1

file 2

Color func.FunctionUser cho ic eBasic

Cancel

Recal l Program

Paper Size Set

100%

Reg./Del e te

Delete

Change Name

Program

08/08/’05 14:00

11×8½"

Combine Mar gi n/

Centering Sheet

Erase

Edit Addr. Book

Change User Info .

Database Connection

Scan to FTP

History of Sending

1-6

2 Preparation for Usage

This chapter explains the preparations required before using the machine.

• Loading Paper...2-2

• Setting Paper Type and Size for the Cassettes and MP Tray...2-7

• Placing Originals...2-16

• Language...2-20

• Connecting Cables...2-21

• Preparing the Printer...2-22

• Preparing the Scanner...2-26

2-1

Preparation for Usage

Loading Paper

How to load paper in the 2 cassettes, the MP tray, and/or the optional paper feeder or 3000 sheet paper feeder.

Before Loading Paper

When you open a new package of paper, fan through the sheets to separate them slightly prior to loading as described below.

1 Bend the stack of paper so that the

2 Gripping both ends of the paper, push

3 Introduce air into the stack of paper by

4 Finally, align the edges of the paper

If the paper is curled or folded, straighten it before loading. Overloading may cause paper jams.

middle of the paper lifts upwards.

inward to cause the stack of paper to fluff up.

alternately raising and lowering your left and right hands.

using a flat surface such as a countertop.

IMPORTANT: If you copy onto used paper (paper already used for copying), do not use paper that is stapled or clipped together. This may damage the machine or cause poor image quality.

If output paper curls or does not line up properly, try flipping over the paper loaded into the cassette.

Avoid exposing opened paper to high temperatures and high humidity as dampness may cause copying problems. Seal any remaining paper after loading the MP tray or a cassette in its original package. If the machine will not be used for a prolonged period, protect all paper from humidity by removing from the cassettes and sealing in the original package.

Loading Paper into Cassette 1, 2

Cassettes 1 and 2 support standard, recycled, and colored paper. 500 sheets of standard paper less than 1 1 × 8 1/2" or A4 in size (80 g/m2), or 250 sheets of standard paper greater than 8 1/2 ×14" or B4 size (80 g/m loaded into Cassette 2.

Supported paper sizes are 11 × 17", 8 8 1/2 ×131/2", A3, B4, A4, A4R, B5, B5R, A5R, Folio, 8K, 16K and 16KR.

Load paper into the optional paper feeder (Cassettes 3 and 4) in the same manner.

) may be loaded into Cassette 1. 500 sheets of standard paper (80 g/m2) may be

1/2 × 14", 11 × 8 1/2", 8 1/2 ×11", 51/2 ×81/2", 8 1/2 ×13",

2-2

IMPORTANT: When making color copies, use special color paper for best results. Do not use inkjet printer paper or paper with special surface coatings. (They may cause a failure,

such as a paper jam.) After loading paper, be sure to specify the type and size of the paper loaded in the cassettes on the

operation panel. For further details, refer to Specifying Paper Size on page 2-7 and Specifying the Paper Type on page2-8.

Pull the cassette out toward you until it stops.

Adjust the paper length guide to fit the paper size.

NOTE: Paper sizes are marked on the cassette.

Holding the paper width adjusting tab both ends, move

the paper width guide to fit the paper.

Preparation for Usage

NOTE: Paper sizes are marked on the cassette.

When loading paper smaller than 11 × 8 1/2" or A4 into Cassette 1, raise the support lever as shown in the illustration.

Align the paper flush against the left side of the

cassette as you load it.

2-3

Preparation for Usage

IMPORTANT: Verify that the paper is pressed snugly

against the vertical and horizontal size guides. If a gap is present, reset the width guide or length guide. Overloading may cause paper jams.

Before loading the paper, be sure that it is not curled or folded. Overloading may cause paper jams.

Ensure that the loaded paper does not exceed the level indicated. Overloading may cause paper jams.

Insert the appropriate paper size card in the slot to indicate the size of the loaded paper.

Gently push the cassette back in all the way.

Loading Paper into 3000 Sheet Paper Feeder

3000 sheets of 11 × 8 1/2" or A4 paper (80 g/m2) may be loaded into the optional 3000 sheet paper feeder (Cassette 3).

IMPORTANT: When making color copies, use special color paper for best results. Do not use inkjet printer paper or paper with special surface coatings. (They may cause a failure,

such as a paper jam.) Specify the type of paper loaded in the 3000 paper feeder. Refer to Specifying the Paper Type on

page 2-8 for details.

Pull the cassette out toward you until it stops.

2-4

Align the paper to the center of the cassette as you

load it.

NOTE: Before loading the paper, be sure that it is not curled or folded. Curled or folded paper may cause paper jams.

Ensure that the loaded paper does not exceed the level indicated.

Gently push the cassette back in all the way.

Loading Paper in the MP Tray

In addition to standard and recycled paper, special paper (60 - 220g/m2) may be loaded. 100 sheets of 11 × 8 1/2" or A4 or smaller size paper (80 g/m2) or 50 sheets of 8 1/2 × 14" or B4 or larger paper (80 g/m2) may be loaded.

Preparation for Usage

Paper sizes 11 × 17" - 5

1/2 ×81/2", A3 - A6R, 8K, 16K, and 16KR can be loaded.

The capacity of the MP tray is as follows.

Paper types Capacity

Standard paper (80g/m colored paper

Standard paper (120 g/m

), recycled paper,

, 160 g/m2, 200 g/m2)

11 × 8 1/2" or A4 or smaller: 100 sheets,

1/2 × 14"or B4 or larger: 50 sheets

8 10 sheets

or transparencies

IMPORTANT: When making color copies, use special color paper for best results. Do not use inkjet printer paper or paper with special surface coatings. (They may cause a failure,

such as a paper jam.) After loading paper, be sure to specify the type and size of the paper loaded in the MP tray on the

operation panel. For further details, refer to Specifying the Paper Size to the MP Tray on page 2-10 and Specifying the Paper Type to the MP Tray on page 2-15.

Open the MP tray.

When loading paper larger than 8 1/2 × 11" or A4R, pull out the MP tray extension.

2-5

Preparation for Usage

Adjust the sliders to fit the width of the paper.

Insert the paper along the sliders into the tray until it stops.

Ensure that the sliders are flush against the edges of the paper.

IMPORTANT: Before loading postcards and other types of thick paper that may be curled, straighten out the paper. The paper may not be fed depending on the paper quality.

To print on both the front and back side of the post card, be sure to print the back side before printing the address side.

Only load paper into the MP tray when it is in use. Avoid leaving paper in the MP tray.

Ensure that the loaded paper does not exceed the level indicated. Overloading may cause paper jams.

When loading envelopes, place with the envelope flap closed and keep the printing side face-up. Insert envelopes against the guide with the flap on the front or left side until they stop.

2-6

Setting Paper Type and Size for the Cassettes and MP Tray

When loading paper into Cassette 1 and 2 and the optional paper feeders (Cassette 3 and 4), set the paper size and type. Refer to Specifying Paper Size and Specifying the Paper Type on page 2-8 below.

When loading paper into the optional 3000 sheet paper feeder (Cassette 3), set the paper type. Refer to Specifying the Paper Type on page 2-8.

After loading paper in the MP tray, specify both the paper type and size. Refer to Specifying the Paper Size to the MP Tray on page 2-10 and Specifying the Paper Type to the MP Tray on page 2-15.

Specifying Paper Size

When loading paper into Cassette 1 and 2 and the optional paper feeders (Cassette 3 and 4), set the paper size. To automatically detect the paper size, set to [Auto Detection] and select either [Centimeter] or [Inch] units.

The following paper sizes are available. 11× 17", 8

A4, A4R, B5, B5R, A5R, Folio, 8K, 16K, 16KR Press the System Menu/Counter key.

1/2 ×14", 11×81/2", 8 1/2 ×11", 51/2 ×81/2", 8 1/2 ×131/2", 8 1/2 × 1 3" (Oficio 2), A3, B4,

Preparation for Usage

Press the [Machine Default] key.

Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

25/25 ppm model, 3200 for the 32/25 and 32/32 ppm models and 4000 for the 40/35 ppm model. If the correct management code has been entered, the Machine Default screen will be displayed.

NOTE: If the optional security kit has been installed, the management code is 8 digits long. The default setting is 25002500 for the 25/25 ppm model, 32003200 for the 32/25 and 32/32 ppm models and 40004000 for the 40/35 ppm model.

Job Accounting

BOX Management

Print Report

2-7

Preparation for Usage

Press [S] or [T], select the cassette you wish to set the paper size from Paper

size (1st cassette) - Paper size (4th cassette) and press [Change #].

System Menu / Counter

Machi ne Defaul t

Default menu

Auto cassette switching

Paper size (1st cassette)

Paper size (2nd cassette) Pap er size (3rd casse tte) Paper size (4th cassette)

System Menu

Setting mode

On / All types of paper

Auto/Inch

Auto/Inch Auto/Inch Auto/Inch

Change #

NOTE: 3rd cassette and 4th cassette are shown when the optional paper feeder or 3000 sheet paper feeder have been installed.

If [Auto Detection] is selected, choose the unit type. If [Standard sizes] is

Paper size (1st cassette)

Select paper size.

Back

selected, choose the paper size. Press [Close].

Auto Detection

Standard sizes

Sy stem Menu Machine Default-

A3 B4

B5A4

Folio

5½×8½"

8½×13½"

8½×13"

16K

Key Description

[Close] Keeps the settings and returns to the previous page. [Back] Cancels settings and returns to the previous page.

Press [Close].

Press [End]. The display returns to the [Basic] screen.

Specifying the Paper Type

When loading paper into Cassette 1 and 2 or the optional paper feeder (Cassette 3 and 4) or the 3000 sheet paper feeder (Cassette 3), set the paper size.

The following paper types are available.

Plain, Rough, Vellum, Recycled, Preprinted, Bond, Color (Colour), Prepunched, Letterhead, High Quality, Custom 1 - 8

Press the System Menu/Counter key.

2-8

Preparation for Usage

Press [Machine Default].

Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the

25/25 ppm model, 3200 for the 32/25 and 32/32 ppm models and 4000 for the 40/35 ppm model. If the correct management code has been entered, the Machine Default screen will be displayed.

Press [S] or [T], select the cassette you

wish to set the paper type from Paper type (1st cassette) - Paper type (4th cassette) and press [Change #].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

System Menu / Counter

Machi ne Defaul t

Default menu

Paper type (1st cassette)

Paper type (2nd cassette) Paper type (3rd cassette) Paper type (4th cassette) Store Paper Size for MPT

System Menu

Plain

Color Plain Plain

Language

MP tr ay Setting

Setting mode

Job Accounting

BOX Management

Print Report

Change #

NOTE: 3rd cassette and 4th cassette are shown when the optional paper feeder or 3000 sheet paper feeder have been installed.

Select the paper type and press [Close].

Press [Close].

Press [End]. The display returns to the [Basic] screen.

Paper type (1st cassette)

Select and display paper type.

Plain

Recycled Color Cust om 2 Custom

Preprinted

Vellum

Bond Letterhead

Machi ne Defaul tSystem Menu

PrepunchedRough

High Quality

Back

Custom 1 Custom

Custom 3 Custom

Custom 4 Custom

2-9

Preparation for Usage

Specifying the Paper Size to the MP Tray

Specify the paper size when using the MP tray. The following paper sizes are available.

Setting method Unit Paper size

Auto Detect Inch 11 × 17", 8

Centimeter A3, B4, A4, A4R, B5, B5R, A5R, B6R, A6R

Other Standard Sizes ISO B5, Envelope DL, Envelope C5, Envelope C4, Comm. #10,

Input Size Inch models

Custom Size Pre-assigned paper size 1-4

1/2 ×14", 11×81/2", 8 1/2 ×11", 51/2 ×81/2"

Comm. #9, Comm. #6-3/4, Monarch, Executive, OUFUKU HAGAKI (return postcard), YOUKEI 2, YOUKEI 4, 8

1/2 ×131/2",

8 1/2 × 13" (Oficio 2), 8K, 16K, 16KR

Height: 3 7/8 - 115/8" (1/8" increments) Width: 5 7/8 - 17" (1/8" increments)

Metric models Height: 98 - 297 mm (1 mm increments) Width: 148 - 432 mm (1 mm increments)

Assignable paper sizes Inch models Height: 3

7/8 - 11 5/8" (1/8" increments)

Width: 5 7/8 - 17" (1/8" increments) Metric models

Height: 98 - 297 mm (1 mm increments) Width: 148 - 432 mm (1 mm increments)

Auto Detect

The paper size is automatically detected. Select between [Centimeter] ([Centimetre]) and [Inch] measurement units.

Press the System Menu/Counter key.

Press [MP tray Setting].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Repor t

2-10

Press [Auto Detection].

Preparation for Usage

System Menu / Counter

Select [Centimeter] ([Centimetre]) or [Inch].

Press [Close]. The display returns to the [Basic] screen.

Other Standard Sizes

Specify special standard sizes. Press the System Menu/Counter key.

MP tray Setting

Paper Size Paper Type

Auto Detection

Inpu t s iz e Others

Standard

Unit

Centi meter

Inch

Back

Plain

Press [MP tray Setting].

Press [Others Standard] and press

[Select size].

Select the paper size.

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Report

System Menu / Counter

MP tray Setting

Paper Size Paper Type

Auto Detection size

Inpu t s iz e

Others Standard

Select

Back

Plain

System Menu / Counter

Select size

ISO B 5 Envelope

DL Envelope

C5 Envelope

Comm.#10 EX

Comm.#9 Comm.

#6-3/4 MO YOU KEI 4

OUFUKU HAGAKI

YOUKEI 2

8½× 13½"

8½× 13"

16K

Back

16K

Cus

11 /

Press [Close].

2-11

Preparation for Usage

Press [Close]. The display returns to the [Basic] screen.

Input Size

Specify the required paper size. Press the System Menu/Counter key.

Press [MP tray Setting].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Repor t

Press [Input size].

Press [+] and [–] to set the Y (height) and X (width) sizes.

System Menu / Counter

MP tray Setting

Paper Size Paper Type

Auto Detection

Inpu t s iz e

Others Standard

7/8

~11

5/8

)

.11

11/16

7/8

.16

With the metric models, you may enter the size directly using the numeric keys by pressing [#-Keys].

Press [Close]. The display returns to the [Basic] screen.

~17)

Back

9/16

Plain

2-12

Preparation for Usage

Custom Size

Store frequently used paper sizes as custom sizes. Also, the paper type can be set for each custom size.

Assignment Method Press the System Menu/Counter key.

Press [Machine Default].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Report

Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the

25/25 ppm model, 3200 for the 32/25 and 32/32 ppm models and 4000 for the 40/35 ppm model. If the correct management code has been entered, the Machine Default screen will be displayed.

Press [S] or [T] to select Store Paper

Size for MPT, and press [Change #].

Press [S] or [T], select the number to

System Menu / Counter

Machi ne Defaul t

Default menu

Paper type (1st cassette) Paper type (2nd cassette) Paper type (3rd cassette) Paper type (4th cassette)

Store Paper Size for MPT

System Menu

St o re P a p e r S ize for MPT

St o re s Paper Size for MP T ray

Default menu

Pap er size (Us er re g . 1)

Pap er size (Us er re g . 2) Pap er size (Us er re g . 3) Pap er size (Us er re g . 4)

Plain Color Plain Plain

11 11 11

11/16

11/16 11/16 11/16

Setting mode

×16

9/16

×16

9/16

×16

9/16

×16

9/16

Change #

Sy stem Me nu Machi ne Defaul t-

Change #

2-13

Preparation for Usage

7 8 9

Press [On] and press [+] or [–] to set the Y (Length) and X (Width) sizes.

With the metric models, you may enter

Paper size (User reg. 1)

Stores Paper Size for MP Tray

Color/B&W selection

the size directly using the numeric keys by pressing [#-Keys].

To specify a paper type, press [Select

Off

Paper Type]. Select the paper type and press [Close].

Sy stem Me nu Machi ne Defaul t- St o re Paper S ize for MPT-

Press [Close].

Press [End]. The display returns to the [Basic] screen.

Setting Method Press the System Menu/Counter key.

7/8

~11

5/8

)(5

Y"X"

11/16

7/8

~17)

.16

9/16

Back

100%

Paper Type

Plain

Press [MP tray Setting].

Press [Others Standard] and press

[Select size].

Select the paper size from Custom Size

(Use regist).

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

System Menu / Counter

MP tray Setting

Paper Size Paper Type

Auto Detection size

Inpu t s iz e

Others Standard

Select

Menu / Counter

Back

Custom Size

Comm.#10 EX

Comm.#9 Comm.

#6-3/4 MO YOU KEI 4

OUFUKU HAGAKI

YOUKEI 2

8½× 13½"

8½× 13"

16K

11 /16

Job Accounting

BOX Management

Print Repor t

Back

Plain

×16

9/16

×16

9/16

×16

9/16

×16

9/16

2-14

Press [Close].

Press [Close]. The display returns to the [Basic] screen.

Specifying the Paper Type to the MP Tray

Set the paper type when using the MP tray. The following paper types are available. Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color

(Colour), Prepunched, Letterhead, Thick paper, Envelope, Coated, High Quality, Custom 1 - 8

NOTE: Paper type cannot be changed for MP tray paper size when a Custom size has been selected that has already set the paper type.

Press the System Menu/Counter key.

Preparation for Usage

Press [MP tray Setting].

Press [Select Paper Type].

Select the paper type.

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Menu / Counter

Unit

Centimeter

Inch

System Menu / Counter

Plain

Transparency

Vellum

Labels Cardstock

Recycled Color Envelope Cus t om 2 Cus t o

Preprinted

Bond Letterhead

Language

MP tr ay Setting

Back

Paper Type

Plain

Thick paper

Prepunched C u stom 3 Cus to

CoatedRough High

Quality

Job Accounting

BOX Management

Print Report

Select Paper Type

BackSelect Paper Type

Custom 1 Custo

Custom 4 Custo

Press [Close].

Press [Close]. The display returns to the [Basic] screen.

2-15

Preparation for Usage

Placing Originals

This section explains how to place an original for copying or scanning.

Loading Originals on the Platen

Open the original platen and place the original on the platen. You may also place non-sheet originals such as books or magazines.

Open the original platen.

NOTE: If the optional document processor has been

installed, open the document processor. Before opening the document processor, be sure that there are no originals left on the original tray or on the original eject table. Originals left on the original table or on the original eject table may fall off the machine when the document processor is opened.

For originals over 4 cm thick, leave the document processor open during copying.

Place the original. Place the side to be copied face

down and starting from the back left corner, align flush against the original size indicator plates.

Original size indicator plates (Inch models)

2-16

Preparation for Usage

(Metric models)

Close the original platen.

IMPORTANT: Do not push the original platen or document processor forcefully when you close it.

Excessive pressure may crack the platen glass. Shadows may appear around the edges and in the middle of copies of open-faced originals such as

books.

Caution: Do not leave the document processor open as there is a danger of

personal injury.

2-17

Preparation for Usage

Loading Originals in the Document Processor (option)

Use the optional document processor to automatically read multi-page originals one page at a time. Also automatically turn over and read both sides of two-sided originals.

The document processor supports the following types of originals.

Item Specifications

Weight 1-sided original: 45 g/m2 - 160 g/m

2-sided original: 50 g/m2 - 120 g/m Size Maximum 11× 17"/A3 - Minimum 5 1/2 ×81/2"/A5R Capacity S tandard p aper (80 g/m2, 11× 8 1/2"/A4 or smaller), color paper (11 × 8 1/2"/A4

or smaller), recycled paper (11 × 8 1/2"/A4 or smaller): 100 sheets or less

(Auto Selection Mode: 30 sheets)

Standard paper (80 g/m

or larger), recycled paper (8 1/2 × 14"/B4 or larger): 70 sheets or less

Art paper: 1 sheet

, 8 1/2 × 14"/B4 or larger), color paper (8 1/2 × 14"/B4

Precautions on Types of Originals for Document Processor

Do not use the document processor for the following types of originals. Additionally, if originals have punched holes or perforations, load them with the holes or perforations away from the leading edge.

• Transparent films such as OHP transparencies

• Delicate originals such as carbon paper, heavily crumpled paper, or vinyl sheets

• Irregularly shaped (non-rectangular) originals, wet originals, or originals containing adhesive

tape or glue

• Remove clips or staples and straighten any curls, wrinkles, or creases before loading. Failure to

do so may cause the originals to jam.

2 2

• Originals with cut-out sections or with very slippery surfaces

• Originals with correction fluid that has not dried

• Straighten the folds of bent originals before loading. Failure to do so may cause the originals to

jam.

Document Processor Part Names

1 Original table 2 Original width guides 3 Original eject table 4 Document processor cover 5 Original loaded indicator 6 Cleaning cloth compartment

NOTE: Original loaded indicator shows the state of the originals.

When upper indicator is lit green: The original is set. When upper indicator blinks green: Reset the original. When lower indicator blinks red: The original is jammed. Refer to Clearing Paper Jams on page 6-15.

123

2-18

How to Load Originals

Follow these steps to load originals in the document processor.

Preparation for Usage

IMPORTANT: Before loading originals, be sure there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam.

Adjust the original width guides to fit the originals.

Place the originals. Place the side to be read facing up

(the front side up for two-sided originals) and push the front edge of the original deep into the document processor.

IMPORTANT: Confirm that the original width guides exactly fits the originals. If there is a gap, readjust the original width guides. Failure to do so may cause the originals to jam.

Ensure that loaded originals do not exceed the level indicated. Exceeding the maximum level may cause the originals to jam.

2-19

Preparation for Usage

Language

1 2

Select the language displayed on the touch panel. The following languages are available.

Model T ype Language

Inch models English, French (Français), Spanish (Español), Japanese ( ),

Portuguese (Português)

Metric models English, German (Deutsch), French (Français), Spanish (Español),

Italian (Italiano)

Press the System Menu/Counter key.

Press [Language].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Report

Select the key for the language you

would like to set. The touch panel display will change to that language.

Language

English Français Español

Português

System Menu

2-20

Connecting Cables

Connect to a computer to use the printer and scanner features. This device has the following interfaces for connecting to computers.

Use the type of cable appropriate for the interface used.

Function Interface Required cable

Printing Functionality

Scanning Functionality

NOTE: Use shielded USB, 10Base-T and 100Base-TX cables.

Open the main power switch cover, and switch the

main power switch to off ( position). Turn off the computer’s power when connecting a

parallel port cable.

Preparation for Usage

Parallel port interface Parallel Port Cable (IEEE1284 specification, 1.5 m or

less)

USB Interface Hi-Speed USB-compatible cable (Hi-Speed USB

specification, 5.0 m or less) shielded cable Network interface Network Cable (10Base-T or 100Base-TX) Network interface Network Cable (10Base-T or 100Base-TX)

Open the interface cover on the right side of the unit

and connect the cable to the interface.

A: Network interface (printer) B: USB interface (printer) C: Parallel port interface (printer) D: Network interface (scanner)

AB C D

Connect the other end of the cable to the computer or a hub (network switching device).

Open the main power switch cover, and switch the

main power switch to on ( | position).

NOTE: For network cable connections, configure the network after connecting the cables. For details, refer to Network (TCP/IP) Settings on page 2-22 and Scanner Basic Settings on page 2-27.

2-21

Preparation for Usage

Preparing the Printer

Network (TCP/IP) Settings

To use this device as a network printer, first set the device IP address.

NOTE: Set the IP address according to the operating environment. Obtain this address from your network administrator.

For environments that use DHCP or BOOTP to automatically assign the IP address, this setting is not required because the DHCP or BOOTP setting is enabled by default.

Press the Printer key.

Press [Printer Menu].

Press [Interface].

Press [Network].

Ready to print.

Printer Menu

Select item.

Printer menu

Print Status Page

Interface

Emulation

Interface

NetWare

TCP/IP On Ethertalk On Netw ork Stat us P age Off

Parallel Network

Printer menu

Font

Page Set

Print Quality

Setting Item Value

Paper Handling

Color Mode

RAM DISK Mode

Cancel

Others

Change #

USB

2-22

Press [S] or [T] to select TCP/IP and

press [Change #].

Press [On] below TCP/IP.

Press [S] or [T] to select DHCP and

press [Change #].

Interface

Setting I tem V a lue

NetWare

TCP/IP On

Ethertalk On Netw ork Stat us P age Off

Parallel Network

Printer menu

TCP/IP

Off

Printer menu-Interface -Network

Preparation for Usage

USB

Setting Item Value

DHCP On

BOOTP On IP Address 0. 0. 0. 0 Subnet Mask 0. 0. 0. 0 Gateway 0. 0. 0. 0

Back

Change #

Back

Press [Off] and press [Close].

Press [S] or [T] to select BOOTP and press [Change #].

Press [Off] and press [Close].

Setting I tem Value

DHCP On

BOOTP On IP Address 0. 0. 0. 0 Subnet Mask 0. 0. 0. 0 Gateway 0. 0. 0. 0

erface - Network

DHCP Setti ng

Off

Printer menu - Interface - Network - T CP/IP

BOOTP Setting

Off

Change #

Back

Printer menu - Interface - Network - T CP/IP

2-23

Preparation for Usage

Press [S] or [T] to select IP Address and press [Change #].

Enter the IP address using the numeric keys. Input the address for the 3 digits

DHCP On BOOTP On

IP Address 0. 0. 0. 0

Subnet Mask 0. 0. 0. 0 Gateway 0. 0. 0. 0

nterface - Network

IP Ad d res s

Co n firm per 3 lin e s press ing # key.

Setting I tem Value

Back

Change #

Back

displayed in reverse black and white and press the # key.

Verify the 3 digits entered # key.

.10

.0 .0 .0

Printer menu- Interface - Network - TCP/IP

(with # key)

Input the address for the next 3 digits displayed in reverse black and white and press the # key. To correct an address entry, press the # key to select the 3 digit address you would like to correct

and reenter the address using the numeric keys. After inputting the rest of the address in the same manner, press [Close]. The display returns to the

TCP/IP screen. Press [Back] to delete the entered address and set the previous address.

Press [S] or [T] to select Subnet Mask and press [Change #].

Set the address in the same manner as Steps 12 - 14 to set the IP address.

Press [S] or [T] to select Gateway and press [Change #].

Set the address in the same manner as Steps 12-14 to set the IP address.

Press [Close] after all settings are complete.

Press [Close].

Press [Close]. The display returns to Printer mode.

Included Printer Utilities

This product includes the following printer utilities Install them as necessary. For details, refer to the manual included with each utility.

• KM-NET for Clients

• KM-NET for Direct Printing

2-24

•IC-Link

• KM-NET VIEWER

• KM-NET VIEWER for Web Edition

•KM-NET KPrint

• KM NET Quick Setup

Installing the Software

To connect this device to a computer, install the printer driver, scanner utilities, and the Advanced Tools, etc.

The installation procedure may vary depending on the version of the CD-ROM supplied with th e device. Some versions may provide a choice between Express mode and Custom mode. For details, follow the CD-ROM wizard.

The following procedures and screenshots are based on a Windows XP installation, but the same procedure may be followed to install on other Windows operating systems including Windows Vista.

NOTE: Installation on Windows Vista, Windows XP, Windows NT 4.0/2000 and Server 2003 must be performed by a user logged on with administrator privileges.

If you run the installation in Windows Vista, you need to confirm that the installation program comes from a trusted vendor. This is a Microsoft standard process for your own safety.

Connect this device to the computer. After connecting,

switch the main power switch to on and switch on the computer.

If a Plug and Play window like that shown at right appears, click the Cancel button.

Preparation for Usage

Insert the included CD-ROM into the CD-ROM drive.

If the screen is not displayed even after loading the CD-ROM, open the CD-ROM drive letter and double-click on the setup.exe file. The following window will appear. (This will differ depending on the CD-ROM version.)

The following menus are included on the window.

• Install Software

• Remove Software

• Scanner Tools

• Advanced Tools

• Documentation

• Software Release Notes

• Select Langua ge Click Install Software to install the software (the printer driver, etc). Complete the installation by

following the wizard on the screen. To install scanner utilities, etc., click Scanner Tools .

2-25

Preparation for Usage

Preparing the Scanner

This section explains the necessary operations to prepare the scanner function.

Connecting to a Computer

Connection Example

Connect the scanner and computer with a network cable (10Base-T or 100Base-TX). Refer to Connecting Cables on page 2-21.

Printer

Adminis-

trator PC

Web Browser Address Editor DB Assistant

Network Settings Scanner Settings User/Destination Registration

Parallel

USB

Network

SMTP Server

Send E-mail

Scan to PC

Scan to FTP

FTP Server

Send E-mail

Send scanned images as e-mail attachments.

Scan to PC

Send scanned image files to a computer.

Scan to FTP

Send scanned image files to an FTP server.

2-26

TWAIN

Imports images scanned from a TWAIN-compliant application.

Scanner Basic Settings

The network settings for this device must be configured before using the scanner feature. The setting items are as follows.

Configuration Item Description

Host name Input a scanner host name no longer than 32 characters. IP address Enter the scanner interface IP address in ‘XXX.XXX.XXX.XXX’

Subnet Mask Enter the scanner subnet mask in ‘XXX.XXX.XXX.XXX’

Default Gateway Enter the scanner default gateway in ‘XXX.XXX.XXX.XXX’

DHCP/BOOTP Set DHCP and BOOTP to either [Valid] or [Invalid]. The default

RARP Set RARP to either [Valid] or [Invalid]. The default setting is

DNS Server (primary) For sending data using host names in environments that have

DNS Server (secondary) Enter the secondary DNS server IP address in

DNS Domain name Enter the domain name in less than 64 characters. WINS Server (primary) To use WINS (Windows Internet Name Service) to resolve

WINS Server (secondary) Enter the secondary WINS server IP address in this field in

SMTP Enter into this field the SMTP server host name or IP address in

DB Assistant Enter the IP address or hostname (under 32 characters) of the

Administrator’s E-mail ad Enter the administrator e-mail address. Scanner status log files

Preparation for Usage

notation.

setting is [Valid].

[Valid].

DNS servers available, enter the primary DNS server IP address in this field in ‘XXX.XXX.XXX.XXX’ notation.

‘XXX.XXX.XXX.XXX’ notation.

computer names from IP addresses, enter the primary WINS server IP address in ‘XXX.XXX.XXX.XXX’ notation.

‘XXX.XXX.XXX.XXX’ notation.

computer with DB Assistant installed.

and error reports will be via e-mail to this address.

IMPORTANT: E-mail cannot be sent if the SMTP and Administrator’s E-mail ad are not properly set.

NOTE: Set the IP address according to the operating environment. Obtain this address from your

network administrator. Scanner basic settings may be also configured from a computer using a web browser.

Press the System Menu/Counter key.

2-27

Preparation for Usage

Press [Scanner Default].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

Language

MP tr ay Setting

Job Accounting

BOX Management

Print Repor t

Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the 25/25 ppm model, 3200 for the 32/25 and 32/32 ppm models and 4000 for the 40/35 ppm model.

If the correct management code has been entered, the Scanner setting menu screen will be displayed.

Press [System Basic].

System Menu / Counter

NOTE: If Unable to use scanner is displayed, return to the System Menu screen, and after waiting (about 2

Scanner setting menu

System Basic

Func. Def. setting.

minutes), press [System Basic] again.

System Menu

Press [S] or [T] to select Host name

and press [Change #].

Input the host name and press [End]. The host name is saved and the System Basic screen is

System Menu / Counter

System Basic

Default menu

Host name.

IP address Subnet Mask Default Gateway DHCP/BOOTP

System Menu Scanner setting menu-

Setting mode

Scanner.

10.181.125.31.

255.255.0.0.

10.181.125.1. Valid

displayed. Refer to Steps 5 - 6 to continue setting other items.

Press [Close] after all settings are complete. Scanner setting menu screen is displayed.

User registr.

Change #

2-28

Registering User Information

Please register a user. The setting items are as follows.

Configuration Item Description

E-mail address For Send E-mail, mail will be sent to this address when

IP address or host name When selecting Scan to PC as the destination, select Save to

Name to display Username shown during user selection. This value must be

User password Input a password less than 8 characters long (numerals only) to

Save folder No. Folder number to specify as destination when Save to User PC

Continue the process Scanner Basic Settings on page 2-27 for 1 to 3.

Preparation for Usage

recipients reply to the received mail. Also, transmission error notifications will be sent to this address.

User PC to send a graphic image to the computer at this address.

entered.

be input during user selection. (Password entry is optional)

is selected. Use Scanner File Utility to set the folder corresponding to this number. Input a 3 digit number (from 001-100).

Only one save location folder number may be registered here.

Press [User registr.] ([User register]).

Press [S] or [T] to select the user

number to register and press [Change User Info.].

To correct an already registered user,

System Menu / Counter

Scanner setting menu

System Basic

System Menu

lete

User

User A

Func. Def. setting.

press [S] or [T] to select the user to correct and press [Change User Info.].

If a user password has been set, enter

Down

the password.

Scanner setting menu-

NOTE: To delete a registered user, press [S] or [T] to select the user to delete and press [Delete].

Press [S] or [T] to select the item to

configure and press [Change #]. Continue to follow the screen

instructions.

Correct User Info.

Registration list:user list

E-mail address

IP address or host name Name to display User password

Information

User number 2.:

Setting item

Setting v alue

(Not specif ied )

(Not specif ied ) (Not specif ied ) (Not specif ied ) (Not specif ied )Save folder No.

User registr.

Change User Info.

Delete

Change #

End

2-29

Preparation for Usage

Modifying Common Address Book

Register a destination in the common address book. E-Mail Common Address Book ... address book used when sending e-mail attachments Scan to PC Common Address Book ... address book used to directly send to recipient computer FTP Common Address Book ... address book used to send data to an FTP server

NOTE: New addresses may also be registered. A web browser can also be used to make additions to the Common Address Book. Use Address Editor to add entries to the E-Mail Common Address Book and the Scan to PC

Common Address Book.

E-Mail Common Address Book and Scan to PC Common Address Book registration fields are as follows.

Configuration Item Description

E-mail address For Send E-mail, sends graphic image as an e-mail attachment

IP address or host name For Scan to PC, sends graphic image data to the computer at

Name to display Configure the destination name to be displayed in the Address

Save folder No. For Scan to PC, the folder number set as the destination. Set

Add dest. For group registration, add the destination to be added to the

to this address.

this address.

Book.

the folder corresponding to this number with the Scanner File Utility on the destination computer.

group from the Common Address Book.

The configuration items for the FTP Common Address Book are as follows.

Configuration Item Description

IP address or host name Graphic images are sent to the FTP server at this address. Name to display Configure the destination name to be displayed in the Address

Book. Port Enter the port number for the FTP server. (Usually 21) Path Enter the path to the folder to which you wish to upload. For

example, to save to a ScanData folder in the home directory,

input ScanData. Data will be saved to the home directory if

nothing is input. User Name & Password Input the user name and password used to logon to the FTP

server. This item is displayed if Skip Auth. info Input is set to

[On]. Skip Auth. info Input If set to [On], users are not prompted for user name and

password when sending. To set to [On], register User Name &

Password.

2-30

Press the Scanner key.

Press [Edit Addr. Book].

scanner function.

Scan to PC TWAIN

Preparation for Usage

08/08/’05 14:00

Recal l Program

Edit Addr. Book

Change User Info .

Scan to FTP

Input the sending user’s user number

and press [Enter].

(wit h #key)User numb er

Clear

NOTE: Input the user number registered during user registration. For example, in the screen shown in the process on page 2-29 for Step 3, the user number for User A is ‘001’.

If a password was set during user registrat io n , en te r that password.

Select the Common Address Book you

wish to edit.

Edit Address Book

Sele ct th e list to e d it.

Common Send Email

Common Scan to PC

FTP C om m o n Add. Book

History of Sending

Stop

Enter

Sele ct t h e list

To add a destination, press [Register

new dest.] and go to Step 6. To add a grou p, press [Register new

group] and go to Step 7. To edit a destination that already exists

or to add a destination to a group, press

Destination

0-9

GHI PQR YZ

User B

UserGroup

Down

[S] or [T] to select the destination you wish to modify and press [Address

Properties] ([Correct Dest. Info]) and make the modifications.

To delete a registered destination, press [S] or [T] to select the destination and press [Delete].

End

Address Properties

Delete

# of register. 2/100

2-31

Preparation for Usage

Destination Registration Select the item to be configured using

[S] or [T] and press [Change #]. The settings configuration screen is displayed. Follow the screen instructions to make the changes. When done, press [Complete entering] to save the destination.

Group Registration Press [Information], press [S] or [T] to

select the item to be configured and press [Change #]. The settings configuration screen is displayed. Follow the screen instructions to make the changes.

New Dest . R eg ist er

Registra.li st:Scan to PC address book

Setting item

IP address or host name

Name to display Save folder No.

Information

Registra.li st:Scan to PC address book

Setting item

Name to display

Password

Information

Destination

Setting v alue

(Not specif ied )

(Not specif ied ) (Not specif ied )

Setting v alue

(Not specif ied )

Change #

# of re

Change #

# of re

Press [Destination] and press [Add dest.]. The destination registration screen is displayed. Press [S] or [T] to select the destination to be added and press [Add].

When done, press [Complete entering] to save the group.

NOTE: Perform destination registration before group registration. Destinati ons will not be shown in the list until destinations have been registered.

Group registration is not possible for Scan to FTP.

Configuring Date/Time and Time Difference

Configure the necessary regional information for the e-mail sending functionality. The time the e-mail was sent from the scanner will be recorded as the transmission time in the

e-mail header. Follow the steps below to set the date, current time and time difference from GMT (Greenwich Mean Time).

Press the System Menu/Counter key.

Registra.li st:Scan to PC address book

Display name

UserA

UserB UserC

Information

Destination

10.111.111.112

10.111.111.113

10.111.111.114

Delete Add

dest.

# of re

2-32

Preparation for Usage

Press [Machine Default].

Use the numeric keys to enter the 4 digit management code. The default setting is 2500 for the

25/25 ppm model, 3200 for the 32/25 and 32/32 ppm models and 4000 for the 40/35 ppm model. If the correct management code has been entered, the Machine Default screen will be displayed.

Press [S] or [T] to select Time

difference and press [Change #].

System Menu / Counter

System Menu

Copy Default

Scanner Default

Machi ne Default

Printer Default

Document Management

System Menu / Counter

Machi ne Defaul t

Default menu

Notify (Ready) Notify (Attenti on) Silent Mode Date/Time

Time difference

System Menu

Language

MP tr ay Setting

Setting mode

On On On ‘05/07/20 14:00

GMT+01:00

Job Accounting

BOX Management

Print Report

Change #

Press [+] and [–] to set the time

difference. Example: Washington - GMT-5:00,

London - GMT 0:00

Press [Close]. Settings are saved.

Press [S] or [T] to select Date/Time

and press [Change #].

Time difference

GMT+01:00

System Menu

Machi ne Defaul t-

System Menu / Counter

Machi ne Defaul t

Default menu

Notify (Ready) Notify (Attenti on) Silent Mode

Date/Time

Time differ ence Change #

System Menu

Setting mode

On On On

‘05/07/20 14:00

GMT+01:00

Back

2-33

Preparation for Usage

Press [+] and [–] to set the time and

date.

NOTE: Set the date and time after setting the time difference. Daylight savings time is disabled if daylight savings time and time/date are changed at the same

time.

Press [Close]. Settings are saved.

Using the Scanner File Utility

This section explains the necessary configuration steps to use the Scanner File Utility to use the Scan to PC functionality.

Registering File Save Folders

Date/Time

System Menu

Year

Month

Time

Day

Back

.2005

.20

14:00

Machi ne Defaul t-

Specify in Scanner File Utility which folders to use to save scanned documents.

NOTE: The following explanation is based on a Desktop Mode installation of Scanner File Utility.

Launch the Scanner File Utility by clicking on the start Menu and clicking Programs J Scanner

User Software J Scanner File Utility.

Double-click the Scanner File Utility icon

shown in the taskbar to show the start dialog box.

Click the Setup button.

2-34

Click the New button.

Input the file save folder number in the

No. column and click the ... button.

Preparation for Usage

NOTE: Input a number (from 1-100) for the file save folder No. column. Enter the file save folder number from the No. column (001 in this example) into Save Number in

Step 5 of Setting from a Web Browser on page 2-36.

Choose a folder and click the OK button.

Click the OK button.

2-35

Preparation for Usage

The save folder is registered. Click the OK button.

Click the OK button.

Setting from a Web Browser

NOTE: The network configuration for this device must be done before performing this setting. Contact your system administrator.

This function is not available during scanning. Verify that the scanner function is not in use before configuring.

Start Internet Explorer or another web browser.

Input the device’s IP address into the

web browser’s address bar and press the Enter key on the your keyboard.

NOTE: Check with your administrator for the device IP address. Please note that the IP address set for scanning functionality and the IP address set for printing

functionality are different.

2-36

Click on Sender List.

Click on the number of the Sender

(User) List to register.

Input the Registration Name, Address

of Address Book installed PC, and Save Number.

Preparation for Usage

NOTE: For Address of Address Book installed PC, enter the address of the computer on which Scanner File Utility is installed.

For Save Number, enter the file save folder number you entered in the No. column in Step 5 of Registering File Save Folders on page 2-34.

Click the Registration button.

NOTE: Be sure to click the Registration button. Settings are not saved if you change screens or

close the browser window without pressing Registration.

After the above settings have been completed, scanned images can be sent to user PCs (computers registered in the Sender list) using Scan to PC.

To send to destinations other than User PCs, register the destination using a web browser, the Address Editor, or Address Book for Scanner.

2-37

Preparation for Usage

2-38

3 Basic Operation

This chapter explains the following operations.

• Basic Copying Procedures...3-2

• Selecting Image Qu ality...3-5

• Adjusting Exposure...3- 6

• Reducing/Enlarging...3-7

• Duplex Mode...3-11

• Split Mode...3-14

• Sort Mode...3-16

• Interrupt Copy...3-17

• Job Reservation ...3-18

• Canceling a Print Job...3-19

• Scanner Operation...3-20

• Low-Power Mode...3-35

• Sleep Mode...3-36

3-1

Basic Operation

Basic Copying Procedures

Follow the steps as below for basic copying. Open the main power switch cover and move the main

power switch to on ( | position). After warm-up is complete, the Start key’s Start

indicator will glow green.

Press the Copier key.

Place the original.

NOTE: Refer to Placing Originals on page 2-16 for

original placement instructions.

Press the Auto Color, Full Color or Black&White key

to select a color mode.

Color Mode Description

Auto color mode Automatically detects color and black and white originals and copies

color originals in color and black and white originals in black and white. Full Color mode Copies all originals in full color. Black and White mode Copies all originals in black and white.

3-2

Basic Operation

Confirm that [APS] is selected. In this

mode, paper that matches the size of the originals will be selected automatically. To change the paper size, press the desired paper size to select the paper source.

Use the numeric keys to enter the copy quantity. You

can specify up to 999 copies.

Press the Start key.

Ready to copy. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

Auto Exposure

Exposure

Color func.FunctionUser choice

Paper Size

Staple Off

Staple Left Top

Staple

Program

100%

11×

NOTE: Adjust the angle of the operation panel by pulling the operation panel lower lever.

Remove the finished copies from the output tray.

The output tray can hold up to 250 sheets of standard

paper (80 g/m

). However, the actual capacity varies

depending on the type and condition of the paper.

3-3

Basic Operation

Turning off the main power switch

Press the Power key on the operation panel, and after verifying the Power indicator has gone off, switch off the main power switch. Switching off the main power switch before pressing the Power key may cause damage to the internal hard disk.

If the optional fax kit is installed, when the main power switch is off ( position), fax send/receive is disabled. To turn the power off, press the Power key on the operation panel.

3-4

Selecting Image Quality

Choose the image quality suited to the type of original.

Image Quality Description

Text+ Photo Appropriate for mixed text and photo originals. Photo Appropriate for photo originals taken with a camera. Print Appropriate for photo originals from magazines or printed media. Text Appropriate for document originals with large amounts of text. Map Appropriate for map originals.

Place the original.

Basic Operation

Press [Function].

Press [Orig. Image Quality] ([Image

Quality]).

Select the image quality.

Ready to copy. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

Ready to copy.

Select Paper Separation

Exposure Reduce Mode /Enlarge

Orig.Image Quality

Sort/ Offset

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

( Full-Color )

2 sided/

Mar gi n/ Centeri ng

Border

User cho ic eBasic

Select Orig.Size

Auto Selection

Page #

Cover ModeErase

Function

Ready to copy. ( Full-Color)

Orig.Image Quality

Text+Photo

Photo

Text

Map

Paper Size

Auto Exposure

Exposure

Color func.FunctionUser choice

Combine

Batch Scanning

Poster Down

Booklet

Color func.

Text + P hot o:Text+Phot o original. Photo: For photographic prints Print: For book and magazine ima Text: For text, pencil,or fine lines Map: For maps or pencil illustratio

Staple Off

Staple Left Top

Staple

Program

Paper Size

Program

Paper Size

BackShortcut

100%

11×

11×8

Press the Start key. Copying begins.

3-5

Basic Operation

Adjusting Exposure

Adjust the exposure automatically or manually. The default setting is [Manual]. Follow the steps as below for Manual mode.

Place the original.

Press the exposure adjustment key

( / ) to adjust the exposure level. Press [Auto Exposure] to use Auto

Exposure mode. The machine determines a suitable exposure level for copying. To change the exposure mode from [Auto] to [Manual], press the exposure adjustment key ( / ).

Ready to copy. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

Auto Exposure

Exposure

Color func.FunctionUser choice

NOTE: Auto Exposure mode is only available for black and white copying. Also, copies will be made in Manual Exposure mode if the Auto Color mode detects a full color original.

Press the Start key. Copying begins.

NOTE: Press [Exposure Mode] to display the

Exposure Mode screen. You can also adjust the exposure from this screen.

Paper Size

Staple Off

Staple Left Top

Staple

Program

100%

11×

3-6

Reducing/Enlarging

Adjust the magnification to reduce or enlarge the original image. The following zoom modes are available.

• Auto Zoom – Automatically reduces or enlarges the original image suited to the selected paper size.

• Manual Zoom – Reduces or enlarges the original image in 1 % increments between 25 - 400 %.

• Preset Zoom – Reduces or enlarges at preset magnifications.

• XY Zoom – Independently adjust vertical and horizontal magnifications. Set zoom size in 1 % increments between 25 - 400 %.

Auto Zoom

Basic Operation

Automatically reduces or enlarges the original image suited to the selected paper size.

Follow the steps below to use auto zoom.

Place the original and select paper size.

Press [Auto %].

The magnification will be displayed.

11 × 17": 129 %

8 1/2 ×11"

A3: 141 %

5 1/2 ×81/2": 64 %

A5: 70 %

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS

MP tr ay Plain

Auto %

100%

Reduce /Enlarge Mode

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Paper Size

Staple Off

Staple Left Top

Staple

Program

Paper Size

Staple Off

Staple Left Top

Staple

Program

100%

11×

11×1

Press the Start key. The image will be automatically

reduced or enlarged for copying onto the selected paper.

3-7

Basic Operation

Manual Zoom

Reduces or enlarges the original image in 1 % increments between 25 - 400 %.

Follow the steps as below to use manual zoom.

Place the original and press

[Reduce/Enlarge].

Press [+] and [–] to set the displayed

magnification. Press [# keys] ([#-Keys]) to enter with

numeric keys.

25 %

Ready to copy. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Standard Zoom

XY Zoom

APS Auto %

MP tr ay Plain

Basic

Ready to copy.

# keys

100%

Reduce /Enlarge Mode

( Full-Color )

Auto %

100%

400%

200%

5½×8½"

Auto Exposure

Exposure

11×17"

Color func.FunctionUser choice

Shortcut

154% 5½×8½"

129%

8½×11"

121%

8½×14"

78%

8½× 14"

400 %

Paper Size

Staple Off

Staple Left Top

Staple

Program

Paper Size

BackReduce/ Enl arge

8½×14"

11×17"

8½×11"

100%

11×

11×8

Press the Start key. Copying begins.

3-8

Preset Zoom

Basic Operation

Reduces or enlarges at preset magnifications.

Model T ype Zoom Level

Inch models 200 % (5

129 % (8 1/2 ×11"J11 × 17"), 121 % (8 1/2 ×14"J11 × 17"), 78 % (8 64 % (11 × 17"J8 1/2 × 11"), 50 % (11 × 17"J5 1/2 ×81/2")

Metric models 200 % (A5JA3), 141 % (A4JA3, A5JA4), 127 % (FolioJA3),

106% (11×15"JA3), 90 % (FolioJA4), 75 % (11 × 15"JA4), 70 % (A3JA4, A4JA5)

Metric models (Asia Pacific)

200 % (A5JA3), 141 % (A4JA3, B5JB4), 122 % (A4JB4, A5JB5), 115 % (B4JA3, B5JA4), 86 % (A3JB4, A4JB5), 81 % (B4JA4, B5JA5), 70 % (A3JA4, B4JB5)

Follow the steps as below to use preset zoom.

1/2 ×81/2"J11 × 17"), 154 % (5 1/2 ×81/2"J8 1/2 × 14"),

1/2 × 14"J8 1/2 × 11"), 77 % (11 × 17"J8 1/2 × 14"),

Place the original and press

[Reduce/Enlarge].

Select the magnification.

NOTE: You can also adjust the

magnification in 1 % increments as desired by pressing [+] and [–].

Press the Start key. Copying begins.

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

to copy.

Basic

# keys

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

( Full-Color )

Shortcut

Auto %

100%

400%

200%

5½×8½"J11×17"

154% 5½×8½"

129%

8½×11"

121%

8½×14"

78%

8½× 14"

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Staple Off

Staple Left Top

Staple

Program

100%

11×8½"

77%

11×17"

64%

11×17"

50%

11×17"

25%

Set

5½×8½"

Paper Size

Back Close

8½×14"

11×17"

8½×11"

Paper Size

100%

8½× 14"

8½×11"

11×

3-9

Basic Operation

XY Zoom

Select vertical and horizontal magnifications individually. Set zoom size in 1 % increments between 25 - 400 %.

Follow the steps as below to use XY zoom.

Place the original and press

[Reduce/Enlarge].

Press [XY Zoom].

Press [+] and [–] to set the X and Y

zoom ratios. Press [# keys] ([#-Keys]) to enter with

numeric keys.

Under Select Original Image Direction,

select [Top Edge ] ([Back Edge]) or [Left Top Edge] ([Left top corner]).

Ready to copy. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Reduce/Enlarge

Standard Zoom

XY Zoom

to copy.

APS Auto %

MP tr ay Plain

Basic

Ready to copy.

( Full-Color )

100%

Reduce /Enlarge Mode

( Full-Color )

# keys # keys

Shortcut

Auto Exposure

Exposure

Color func.FunctionUser choice

Shortcut

Sele ct Original Image Direction.

Paper Size

Back

100%

11×8½"

Paper Size

100%

Staple Off

Staple Left Top

Staple

Program

Paper Size

100%

Back

Sele ct Original I Direction.

Top Edge

Set

11×

11×8

3-10

Press the Start key. Copying begins.

# keys # keys

Top Edge

Left Top Edge

Duplex Mode

Basic Operation

Use Duplex mode to create two-sided copies from a variety of originals, including facing pages (such as books or magazines) and two-sided originals.

Original Copy

One-sided to Two-sided

Produces two-sided copies from one-sided originals. The back side of the last copied page will be blank for originals with an odd number of pages.

Original Copy

The following binding options are available.

• Original Left/Right Bind to Finish Left/Right Bind: Back side is copied with same orientation as

front side. ...A

• Original Left/Right Bind to Finish Top Bind: Images are copied onto the back side rotated 180°.

Pages of the copied document are in the same orientation if pages are flipped upward. ...B

ghi

def

abc

ghi

abc

def

ghi

abc

def

Original Copy

Two-sided to Two-sided

Produces two-sided copies from two-sided originals.

Original Copy

NOTE: This operation requires the optional document processor. Supported paper sizes for Two-sided to Two-sided operation are: 11 × 17", 8

1/2 ×14", 11×81/2",

8 1/2 ×11", 51/2 ×81/2", 8 1/2 × 13", 8 1/2 ×131/2", A3, B4, A4, A4R, B5, B5R, A5R and Folio.

3-11

Basic Operation

Book to Two-sided

Produces two-sided copies from originals such as books and magazines with facing pages.

212143

Original Copy

NOTE: Supported paper sizes for Book to Two-Sided operation are limited to: 11 × 17", 8 1/2 ×11",

A3, B4, A4R, B5R, A5R, and 8K.

Follow the steps as below to use duplex copying.

Press [Function].

Press [2 sided/Separation]

([2-sided/Split]).

Select the desired Duplex mode.

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

Select Paper Separation

Exposure Reduce Mode /Enlarge

Orig.Image Quality

Sort/ Offset

2 sided/Separation

1 sided

2 sided

1 sided

Book

1 sided

APS Auto %

MP tr ay Plain

Ready to copy.

2 sided/

Mar gi n/ Centeri ng

Border

User cho ic eBasic

2 sided mode.

1 sided

2 sided

Book

2 sided

100%

Reduce /Enlarge Mode

( Full-Color )

Select Orig.Size

Auto Selection

Page #

Cover ModeErase

Function

(Full-Color)

Paper Size

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Combine

Batch Scanning

Poster Down

Booklet

Color func.

Shortcut

Finished

Open from Left/Right

Open from top

Staple Off

Staple Left Top

Staple

Program

Paper Size

Program

Paper Size

Back

Sele ct Original I Direction.

Top Edge

100%

11×

11×8

3-12

For [2 sided J 2 sided] ([2-sided J

2-sided]) or [Book J 2 sided] ([Book J 2-sided]), select the bind direction for Original.

2 sided mode.

2 sided/Separation

1 sided

2 sided

1 sided

Book

1 sided

2 sided

Book

2 sided

(Full-Color)

Original

Open from Left/Right

Open from top

Shortcut

Finished

Open from Left/Right

Open from top

Paper Size

11×8

100%

Back

Sele ct Original I Direction.

Top Edge

Basic Operation

For [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), select the bind direction for Finished.

For [Book J 2 sided] ([Book J 2-sided]), set the copy page order for Finished.

For [1 sided J 2 sided] ([1-sided J 2-sided]) or [2 sided J 2 sided] ([2-sided J 2-sided]), set [Top Edge] ([Back Edge]) or [Left Top Edge] ([Left top corner]) from Select Original Image Direction.

2 sided mode.

2 sided/Separation

1 sided

2 sided

1 sided

Book

1 sided

2 sided mode.

2 sided/Separation

1 sided J1 sided

2 sided J1 sided

Book J1 sided

mode.

tion

1 sided J2 sided

2 sided J2 sided

Book J2 sided

1 sided

2 sided

Book

2 sided

1 sided J2 sided

2 sided J2 sided

Book J2 sided

(Full-Color)

Original

Open from Left/Right

Open from top

(Full-Color)

Original

Open from left

Open from right

Shortcut

Finished

Open from Left/Right

Open from top

Shortcut

Finished

Open from Left/Right

Open from top

Shortcut

Finished

BookJ 2 sided

BookJ

Book

Paper Size Set

11×8½"

100%

Back

Select Origina l Im ag e Direction.

Top Edge

Paper Size

100%

Back

Select Origina l I Direction.

Top Edge

Paper Size

100%

Back

Set the book ori top side direct t

Lef t Top Edge

11×8

Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

3-13

Basic Operation

Split Mode

Use Split mode to create single-sided copies from two-sided originals or originals with facing pages (such as books or magazines) as follows.

Two-sided to One-sided

Copies each side of a two-sided original onto two individual sheets.

Original Copy

NOTE: This operation requires the optional document processor.

The following binding options are available.

• Open from Left/Right: The back side and front side of the original are copied with th e same orientation.

• Open from top: The back side is copied rotated 180 ° from the orientation of the front side.

Book to One-sided

Copies each page of originals with facing pages (such as books or magazines) onto two individual sheets.

Original Copy

The following binding options are available.

• Open from left: Originals with facing pages are copied from left to right.

• Open from right: Originals with facing pages are copied from right to left.

NOTE: Original sizes for split mode copy mode are limited to 11 × 17", 8 1/2 × 11", A3, B4, A4R, B5R and 8K. Paper sizes are limited to 11 × 8

1/2", A4, B5 and 16K. Change the paper size to fit the

original to that size.

Follow the steps as below to use Split mode. Press [Function].

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS Auto %

MP tr ay Plain

100%

Reduce /Enlarge Mode

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Paper Size

Staple Off

Staple Left Top

Staple

Program

100%

11×

3-14

Basic Operation

Press [2 sided/Separation]

([2-sided/Split]).

Select the desired Split mode.

Specify the binding in the Original

section.

Ready to copy.

Select Paper Separation

Exposure Reduce Mode /Enlarge

Orig.Image Quality

Sort/ Offset

2 sided/

Mar g i n/ Centering

Border

User ch oic eBasic

Ready to copy.

2 sided/Separation

1 sided J1 sided

2 sided J1 sided

Book J1 sided

1 sided J2 sided

2 sided J2 sided

Book J2 sided

Ready to copy.

2 sided/Separation

1 sided J1 sided

2 sided J1 sided

Book J1 sided

1 sided J2 sided

2 sided J2 sided

Book J2 sided

( Full-Color)

Select Orig.Size

Auto Selection

Page #

Cover ModeErase

Function

(Full-Color)

Original

Open from Left/Right

Open from top

(Full-Color)

Original

Open from Left/Right

Open from top

Paper Size

Combine

Batch Scanning

Poster Down

Booklet

Color func.

Shortcut

Program

Paper Size

Back

Select Origina l I Direction.

Top Edge

Paper Size

Back

Select Origina l I Direction.

Top Edge

100%

11×8

When [2 sided J 1 sided] ([2-sided J

1-sided]) is selected, select [Top Edge] ([Back Edge]) or [Left Top Edge] ([Left top corner]) for Select Original Image Direction.

Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

to copy.

tion

1 sided J2 sided

2 sided J2 sided

Book J2 sided

(Full-Color)

Original

Open from Left/Right

Open from top

Shortcut

Paper Size Set

11×8½"

100%

Back

Select Origina l Im ag e Direction.

Top Edge

Lef t Top Edge

3-15

Basic Operation

Sort Mode

Scans multiple originals to deliver complete sets of copies as required according to page number.

Follow the steps as below to use Sort mode.

Press [Function].

Press [Sort/Offset] ([Sort/Group]).

Original Copy

Ready to copy. ( Full-Color)

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

Select Paper Separation

Exposure Reduce Mode /Enlarge

Orig.Image Quality

Sort/ Offset

APS Auto %

MP tr ay Plain

Ready to copy.

2 sided/

Mar gi n/ Centeri ng

Border

User cho ic eBasic

100%

Reduce /Enlarge Mode

( Full-Color )

Select Orig.Size

Auto Selection

Page #

Cover ModeErase

Function

Paper Size

Auto Exposure

Exposure

Color func.FunctionUser ch oic e

Combine

Batch Scanning

Poster Down

Booklet

Color func.

Staple Off

Staple Left Top

Staple

Program

Paper Size

Program

100%

11×

11×8

Press [Sort: On].

Use the numeric keys to enter the copy quantity.

Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original page and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

Complete sets of copies will be delivered on the output tray.

Ready to copy. ( Full-Color)

Sort/Offset

Sort Offset

Sort:Off

Sort:On

Off

Paper Size

BackShortcut

100%

11×8

3-16

Interrupt Copy

Basic Operation

Interrupt copying is useful to pause one copy job and copy other originals with different copy settings. After completing the urgent job, you can resume the interrupted jobs according to their original settings. You can also pause copy or print jobs to make emergency copies.

Follow the steps as below to use interrupt copying.

Press the Interrupt key . Interrupt Mode OK will be displayed.

Temporarily remove and set aside the original pages of the current job.

Place the original for the interrupt job.

Specify the copy settings for the interrupt job and press

the Start key.

After the interrupt job is completed, remove the originals and press the Interrupt key.

The previous settings will be restored. If there was a job being printed, it will be resumed. Replace the interrupted original and press the Start key to restart the job.

3-17

Basic Operation

Job Reservation

Scan an original and reserve the next job even when a copy or print job is being outputted. The reserved job will be started after the current job is completed. If the optional fax is installed, reserve jobs even when received fax data is being printed.

Follow the steps as below to use Job Reservation mode. Press [Reserve next copy].

Copying can be reserved will be displayed.

Place the Job Reservation original.

pying.

Auto %

Count/Set

11×8½" Plain

Color, 1 side

Output

Top tray

Reser v e next copy

Pause

Specify the copy settings for the

reserved job. To can cel a reserved job, press [Finish

Job res.] ([Job resrv. finished]).

Press the Start key. Scanning of the original begins.

After scanning all the originals, the touch panel will return to output screen.

The reserved job will be started after the current job is completed.

Copying can be reserved. ( Full-Color )

11×8½" Plain

11×17" Color

11×8½" Plain

Basic

APS Auto %

MP tr ay Color

100%

Reduce /Enlarge Mode

Auto Exposure

Exposure

Color func.FunctionUser choice

Paper Size

Staple Off

Staple Left Top

Staple

Program

100%

11×8

3-18

Canceling a Print Job

Follow the steps below to cancel printing and clear data.

Canceling a Print Job Currently Being Processed

Use the printer screen to cancel a print job that is currently spooling. Press the Printer key.

Press [Cancel].

Basic Operation

Processing.

Orig. Page

Select the interface to cancel.

Printing is canceled.

11×8½"

Network I/F

User name: NO USE R NAM E

Select int erf ac e to cancel th e jo b.

Curr ent Job

Parallel

Serial

Cancel

Back

Network

USB

3-19

Basic Operation

Scanner Operation

This section explains basic scanner operation. The following 5 methods may be used to scan originals.

• Scan an Image for Send E-mail...3-20

• Scan an Image for Scan to PC...3-23

• Scan an Image Using TWAIN...3-27

• Database Connection Setup...3-28

• Scan an Image for Scan to FTP...3-32

Scan an Image for Send E-mail

Use Send E-mail to send a scanned original image to an e-mail recipient as an attachment.

Before using Send E-mail

This operation requires the scanner SMTP to be set (see Scanner Basic Settings on page 2-27). Also, the Registered Name and E-mail Address for the destination must also be registered (see Registering User Information on page 2-29).

NOTE: refer to Modifying Common Address Book on page 2-30 for how to add to the Common Address Book from the operation panel.

Scan an image for Send E-mail

Press the Scanner key.

Press [Send E-mail].

Select a destination (user name). Either

press the number key or use the numeric keys to enter the user number and press [Enter].

Select scanner function.

Send E-mail

Database Connection

ame.

Scan to PC TWAIN

Scan to FTP

Recall Pr ogram

08/08/’0

Stop

User numb er

(wit h # key)

3-20

Enter

Basic Operation

NOTE: If the scanner default setting for Selec. of senders (users) is set to [On], user number 001 will automatically be selected.

If a password was entered when the user was registered, the password inpu t screen is displayed. Input the password and press [Enter]. If the password is correct, the scanner settings screen is displayed.

To input a ma il address, press [Enter

dest.].

Enter the e-mail address for the

destination (recipient). After inputting, press [End] to display the sending method screen.

Select whether to send as [To:], [CC:], or

[BCC:] and press [Enter].

Ready to scan. ( )Full-Color

Place t he o riginal and s elect destination.

Send E-mail-Sending

Destination

Delete

Enter dest.

of receiver. StopBack

To:

CC:

BCC: Enter

Address Book

Char.Limit:64 le tters in cluding #

Space

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Stop

Original

11×8½"

Cont. TX toRegister Prgr m

Top Edge

Orig. Set

200dpi

Scanning Resol ution

Quality

End

Back Del.

08/0

Press [Address Book] to use a private

address book or common address book.

Press [Common] ([Common book]) or

[Private] ([Private book]) to display the destinations stored in the selected address book. In this example a destination is selected from the Common Address Book.

Ready to scan. ( )Full-Color

Place t he o riginal and s elect destination.

Send E-mail-Sending

Destination

Delete

Enter dest.

Address Book

ABC DEF GHI JKL MNO PQR STU VWX YZ

Address Book

Address

User A

Select:

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

1.Symbol 0-9

Press [S] or [T] to select a destination and select whether to send as [To:], [CC:], or [BCC:].

Common Private

When a destination is selected, an ⌧ is displayed next to it in the Select column to the right of the Address column.

Original

11×8½"

Cont. TX toRegister Prgr m

Top Edge

Orig. Set

200dpi

Scanning Resol ution

Quality

Down

08/0

3-21

Basic Operation

NOTE: The private address book is not displayed if the Address Book for Scanner is not running on the sender(user)’s computer.

Confirm the destination(s) and press [Close].

Return to Step 4 to continue adding recipients. Confirm the destination(s). Press [S] or

[T] to confirm that all selected destinations are correct. Press [Delete] if a selected destination is not needed.

Scanner Setup Press the Auto Color, Full Color or Black&White key

to select a color mode.

The scanner setup screen is displayed

in the right side of the screen. Press the appropriate keys to configure the various settings. This section explains the setup procedure using [Orig. Set Direction] as an example.

Press [Orig. Set Direction].

Ready to scan. ( )Full-Color

Place the origin a l a n d selec t destinati o n .

Send E-mail-Sending

Destination

User A

To:

To: User B

Delete

Enter dest.

to scan. ( )Full-Color

igin a l and select de stination . nding

Address Book

Delete

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Original

Cont. TX toRegister Prgrm

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Original

11×8½"

Cont. TX toRegister Prgrm

Top Edge

Orig. Set

200dpi

Scanning Resoluti on

Quality Edit

Top Edge

Orig. Set

200dpi

Scanning Resoluti on

Quality

Send

8½× 11"

08/08/’05 14:00

Cancel

Auto

File Name Input

JPEG

File Type

11×8½"

08/0

3-22

If the original has been loaded with Top

edge set at the rear, select [Top Edge] ([Back Edge]). If the original has been set to the left, press [Left Top Edge] ([Left top corner]). Press [Close] to save the setting, or press [Back] to leave settings as they are and return to the screen shown in Step 10.

to scan.

igin a l and select de stination .

ion

"Check direction of original" shown at right side of display. Follow the steps. If setting mode is wrong, incorrect send wi ll re sult.

( )Full-Color

Original

Back

Sele ct Original Image Direction.

Top Edge

NOTE: The original may not be scanned correctly if original set direction is not correctly configured. Be sure to confirm the original set direction when configuring the scanner.

Send

8½× 11"11×8½"

08/08/’05 14:00

Left Top Edge

Confirm settings, place the original, and

press the Start key. Scanning of the original begins. If continuous scan is enabled, proceed

to Step 15. If continuous sending is enabled, proceed to Step 16.

Now scanning originals.

Orig. Page

11×8½" 1 sided Top Edge

UserA

User name:

Send

Send E-mail

8½×11" SCAN0006_nnn. jpg

Basic Operation

08/0

If [Batch Scanning] is set to [On] from

[Edit] from the scanner settings screen, after scanning is complete, a screen prompt appears asking whether to continue scanning or to finish.

To conti nue scanning, place the next original, select scanner settings as necessary and press the Start key.

When done, press [Scanning finished]. If [Continuous TX] is enabled from the

scanner settings screen, after a transmission is complete, the scanner settings screen is displayed with the same settings used in the previous transmission.

To continue, place the next original, select scanner settings as necessary and press the Start key.

To end the operation, press [Cancel] ([Job cancel]).

Scan an Image for Scan to PC

Use Scan to PC to save scanned original images as files to a folder on a computer. Access to this feature is provided by installing the Scanner File Utility on the target computer.

riginal(s).

igi nals and press start key.

ning finished" key to finish scanning.

Step .2

Top Edge

Orig. Set Direction

200dpi

Scanning Resoluti on

Quality

Ready to scan. ( )Full-Color

Place t he o riginal and s elect destination.

Send E-mail-Continuous TX

Destination

User A

To:

Enter dest.

Auto

File Name Input

JPEG

File Type

Edit

Address Book

Original

SCAN0004_nnn. jpg

Delete

08/08/’05 14:00

Cancel

Page

Scanning finished

Original

Single ScanRegister Prgr m

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Top Edge

Orig. Set

200dpi

Scanning Resol ution

Quality

11×8½"

08/0

Before using Scan to PC

Configure the following before using Scanner File Utility for the first time. Install Scanner File Utility on the sending computer.

Launch Scanner File Utility and register the folders to save image files.

From the operation panel, register the IP address of the target computer, a registration name and a

save number. In the save number entry field, enter the same number (from 001-100) as registered for the save

folder in Scanner File Utility.

NOTE: Refer to Modifying Common Address Book on page 2-30 for how to add to the Common Address Book from the operation panel.

3-23

Basic Operation

Scanning an Image for Scan to PC

Press the Scanner key.

Press [Scan to PC].

Select scanner function.

08/08/’0

Recall Pr ogram

Select a destination (user name). Either

press the number key or use the

Send E-mail

Database Connection

ame.

Scan to PC TWAIN

Scan to FTP

numeric keys to enter the user number and press [Enter].

NOTE: If the scanner default setting for Selec. of senders (users) is set to [On], user number 001 will automatically be selected.

If a password was entered when the user was registered, the password input screen is displayed. Input the password and press [Enter]. If the password is correct, the scanner settings screen is displayed.

To save a copy for the sender (user),

press [Save at User PC]. The sender (user) is displayed in the

destination column.

Ready to scan. ( )Full-Color

Place the origin a l a n d selec t destinati o n .

Scan to PC-Sending

Destination

Save at User PC

Address Book

Delete

Select Orig.Size Direction

Select Send Size

Auto

Auto si ze

Basic

Stop

User numb er

(wit h # key)

Enter

Original

11×8½"

Cont. TX toRegister Prgrm

Top Edge

Orig. Set

200dpi

Scanning Resoluti on

Quality

08/0

3-24

Press [Address Book] to use a private

address book or common address book.

Ready to scan. ( )Full-Color

Place the origin a l a n d selec t destinati o n .

Scan to PC-Sending

Destination

Save at User PC

Address Book

Delete

Select Orig.Size Direction

Select Send Size

Auto

Auto si ze

Basic

Original

11×8½"

Cont. TX toRegister Prgrm

Top Edge

Orig. Set

200dpi

Scanning Resoluti on

Quality

08/0

Basic Operation

Press [Common] ([Common book]) or

[Private] ([Private book]) to display the destinations stored in the selected address book. In this example a destination is selected from the Common Address Book.

Press [S] or [T], select the desired destination to be added and press [Enter] ([Add dest.]).

When a destination is selected, an ⌧ is displayed next to it in the Select column to the right of the Address column.

NOTE: The private address book is not displayed if the Address Book for Scanner is not running on the sender(user)’s computer.

Confirm the destination(s) and press [Close].

Return to Step 5 to continue adding recipients.

GHI PQR

Address

Private

Group A

Group B

User A User B User C

Select

1.0-9

Down

Address Properties

Enter

Confirm the destination(s). Press [S] or

[T] to confirm that all selected destinations are correct. Press [Delete] if a selected destination is not needed.

Scanner Setup Press the Auto Color, Full Color or Black&White key

to select a color mode.

The scanner setup screen is displayed

in the right side of the screen. Press the appropriate keys to configure the various settings. This section explains the setup procedure using [Orig. Set Direction] as an example.

Press [Orig. Set Direction].

Ready to scan. ( )Full-Color

Place t he o riginal and s elect destination.

Scan to PC-Sending

Destination

Group A

Delete

Save at User PC

to scan. ( )Full-Color

igin a l and select de stination .

Address Book

Delete

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Original

Cont. TX toRegister Prgrm

Auto

Select Orig.Size Direction

Auto si ze

Select Send Size

Basic

Original

11×8½"

Cont. TX toRegister Prgrm

Top Edge

Orig. Set

200dpi

Scanning Resol ution

Quality Edit

Top Edge

Orig. Set

200dpi

Scanning Resol ution

Quality

Send

8½×11"

08/08/’05 14:00

Cancelding

Auto

File Name Input

JPEG

File Type

11×8½"

08/0

3-25

Basic Operation

If the original has been loaded with Top

to scan.

igin a l and select de stination .

ion

"Check direction of original" shown at right side of display. Follow the steps. If setting mode is wrong, incorrect send wi ll re sult.

( )Full-Color

Original

Back

Sele ct Original Image Direction.

Top Edge

NOTE: The original may not be scanned correctly if original set direction is not correctly configured. Be sure to confirm the original set direction when configuring the scanner.

Confirm settings, place the origi n al, and

press the Start key. Scanning of the original begins. If continuous scan is enabled, proceed

to Step 13. If continuous sending is enabled, proceed to Step 14.

If [Batch Scanning] is set to [On] from

[Edit] from the scanner settings screen, after scanning is complete, a screen prompt appears asking whether to continue scanning or to finish.

To con tin ue scanning, place the next original, select scanner settings as necessary and press the Start key.

Now scanning originals.

Orig. Page

11×8½" 1 sided Top Edge

UserA

User name:

riginal(s).

igin a ls and pre ss start key.

ning finished" key to finish scanning.

Step .2

Top Edge

Orig. Set Direction

200dpi

Scanning Resol ution

Quality

Auto

File Na m e Input

JPEG

File T yp e

Edit

Send

Scan to PC

8½×11" SCAN0004_nnn. jpg

Original

SCAN0005_nnn. jpg

Page

When done, press [Scanning finished].

Send

8½× 11"11×8½"

08/08/’05 14:00

Left Top Edge

08/08/’05 14:00

Cancel

Scanning finished

08/0

If [Continuous TX] is enabled from the

scanner settings screen, after a transmission is complete, the scanner settings screen is displayed with the same settings used in the previous transmission.

To con tin ue, place the next original, select scanner settings as necessary and press the Start key.

Ready to scan. ( )Full-Color

Place the origin a l a n d selec t destinati o n .

Scan to PC-Continuous TX

Destination

Save at User PC

Address Book

Delete

Select Orig.Size Direction

Select Send Size

Auto

Auto si ze

Basic

To end the operation, press [Cancel] ([Job cancel]).

NOTE: If Permit File Overwrite is checked in Scanner File Utility, files with already existing names will be overwritten. Exercise caution when inputting file names during Batch Scanning mode.

Original

11×8½"

Single ScanRegister Prgrm

Top Edge

Orig. Set

200dpi

Scanning Resoluti on

Quality

08/0

3-26

Scan an Image Using TWAIN

TWAIN provides method to connect to the scanner from within TWAIN-compatible applications. Install the TWAIN driver together with the application you plan to use. This section only explains the settings to be made to the machine to enable TWAIN usage.

Initiating the Connection from the Machine

Press the Scanner key.

Press [TWAIN].

Select scanner function.

Basic Operation

08/08/’0

Recal l Program

Place the original.

Launch TWAIN Source from your application.

Send E-mail

Database Connection

Scan to PC TWAIN

Scan to FTP

The TWAIN Source main dialog box appears. Click the Scan. Setup button to confirm that this machine is selected.

If this machine is not selected, click the Edit button and input the IP address or host name, for the scanner to be used, in Scanner Address, then click the OK button.

Click the OK button.

Make necessary settings here, click the Connect(s) button on the dialog box, and after connecting

to the scanner click the Scan button. Scanning begins.

Initiating the Connection from the Computer

Launch TWAIN Source from your application.

The TWAIN Source main dialog box appears.

3-27

Basic Operation

Click the Scan. Setup button to confirm that this machine is selected.

If this machine is not selected, click the Edit button and input the IP address or host name, for the scanner to be used, in Scanner Address, then click the OK button.

Click the OK button.

Make necessary settings here and check the Waiting Scan checkbox.

NOTE: Scanning begins after pressing the Start key on the operation panel while Waiting Scan is

checked.

Click the Connect(s) button on the dialog box, and after connecting to the scanner click the Scan

button. Connection may fail if the machine is currently starting up or in use. If this happens, press [TWAIN]

from the scanner function screen to enable TWAIN mode. At the machine, place the original , an d pre ss the St art

key to begin scanning.

NOTE: Configure various settings from the operation panel. Change settings as necessary. If a setting is changed from both the computer and from the operation panel, the settings from the operation panel take priority.

Database Connection Setup

When originals are converted to data, Database Connection allows text information to be added and the data stored in a folder on a computer. The image transmission method is the same as Scan to PC.

Before using Database Connection

Configure the following before using Database Connection. Install DB Assistant onto the administrator’s computer.

Launch DB Assistant and configure Database Connection.

Launch Scanner File Utility on the save destination computer and configure Database Connection.

In the save number entry field, enter the same number (from 001-100) as registered for the save folder in Scanner File Utility.

The computer to which DB Assistant was installed and the computer to which Scanner File Utility was installed must be pre-registered using from a web browser or the operation panel.

This section focuses on how to setup KM-DB Assist (functionality to add keywords as text data to scanned images).

3-28

Database Connection Setup

Press the Scanner key.

Press [Database Connection].

Select scanner function.

Basic Operation

08/08/’0

Recal l Program

Select a destination (user name). Either

press the number key or use the

Send E-mail

Database Connection

ection

Scan to PC TWAIN

Scan to FTP

numeric keys to enter the user number and press [Enter].

NOTE: If the scanner default setting for Selec. of senders (users) is set to [On], user number 001 will automatically be selected.

If a password was entered when the user was registered, the password inpu t screen is displayed. Input the password and press [Ente r ] .

Select the input data source. Press [S]

or [T], select the desired input data source, and press [Enter].

This section explains how to select KM-DB Assist (functionality to add keywords as text data to scanned images).

ction

Dest. of input dat a Inf or-

-9 GHI PQR YZ

on from the list.

File A

Down

Stop

User number

(wit h #key)

Enter

Cancel

mation

Enter

NOTE: Press [S] or [T], select the input source verify and press [Information]. This screen allows confirmation of details such as the IP address of the data input source PC and the save folder number.

Password entry is required if DB Assist (functionality to create CSV files from scanned image files and text data) is selected and a password has been set from DB Assistant.

3-29

Basic Operation

Select the save folder for the desired

Back

image. From the folder selection screen, to save the image to the currently selected folder, press [Enter]. The text

-9

[100].

\100. Change

data screen is displayed (Proceed to Step 7). To save to a subfolder of the selected folder, press [Change inp.

Down

Folder]. The contents of the specified folder are displayed.

ation folder.

NOTE: Folder names may not be displayed correctly in the folder selection screen if the save folder name contains a period ( . ) .

The input source cannot be modified from DB Assist.

Press [S] or [T] to select the desired

save folder and press [Enter].

NOTE: To move to the next hig her folder level, select [up] and press [Enter]. Folders higher than the folder specified in Scanner File Utility cannot

-9

100 . Change

[up]

[A]. [B]. [C]. [D].

Back

Down

be set as input sources.

ation f older.

Cancel

inp.Folder

Enter

Cancel

inp.Folder

Enter

Select the item to register and press

[Enter]. The settings screen is displayed for the selected item. Here, Keyword is selected.

File Info rm ation

Inde xing co m p le ted File Na m e Subject

Keyword

Comment

Please select item for setting. 003-006 can be set for PDF only.

NOTE: Use File Name to change the filename for the scanned image. Keyword, Subject, Creator, and Comment may all be saved as text data keywords.

The configuration items may vary if DB Assist Function has been selected.

Select the keyword to add and press

[Enter].

Keyword6 (Other)

ord.

Creator

Back

Cancel

Select: Cancel all

keywords

Enter

3-30

T o input a new keyword other than those included with DB Assistant, select (Other) after the item and press [Enter]. New keywords may be entered. T o enter new letters, press [Type letter].

New Keyw ord

Please enter new keyword.

Type letter

Kyocera KM-C4035E, KM-C3232E, KM-C2525E, KM-C3225E User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Taking Advantage of Advanced Functions

Legal and Safety Information

Legal Information

Regarding Tradenames

Energy Saving Control Function

Automatic 2-Sided Copy Function

Paper Recycling

Energy Star (ENERGY STAR®) Program

Safety Conventions in This Guide

Caution Labels

Installation Precautions

Precautions for Use

About this Operation Guide

Included Guides

Conventions in This Guide

Originals and Paper Sizes

1Part Names

Body

Operation Panel

Touch Panel

Copy Screen

Printer Screen

Scanner Screen

2 Preparation for Usage

Loading Paper

Before Loading Paper

Loading Paper into Cassette 1, 2

Loading Paper into 3000 Sheet Paper Feeder

Loading Paper in the MP Tray

Setting Paper Type and Size for the Cassettes and MP Tray

Specifying Paper Size

Specifying the Paper Type

Specifying the Paper Size to the MP Tray

Specifying the Paper Type to the MP Tray

Placing Originals

Loading Originals on the Platen

Loading Originals in the Document Processor (option)

Language

Connecting Cables

Preparing the Printer

Network (TCP/IP) Settings

Included Printer Utilities

Installing the Software

Preparing the Scanner

Connecting to a Computer

Scanner Basic Settings

Registering User Information

Modifying Common Address Book

Configuring Date/Time and Time Difference

Using the Scanner File Utility

3 Basic Operation

Basic Copying Procedures

Selecting Image Quality

Adjusting Exposure

Reducing/Enlarging

Auto Zoom

Manual Zoom

Preset Zoom

XY Zoom

Duplex Mode

Split Mode

Sort Mode

Interrupt Copy

Job Reservation

Canceling a Print Job

Scanner Operation

Scan an Image for Send E-mail

Scan an Image for Scan to PC

Scan an Image Using TWAIN

Database Connection Setup