Kyocera FAX System 12 User Manual
PRINT q COPY q SCAN q FAX
q
FAX System 12
FAX OPERATION GUIDE
Contents
Contents ....................................................................................................................................i
Preface ....................................................................................................................................vi
About the FAX Operation Guide (this Guide) .......................................................................... vi
Structure of the guide ....................................................................................................vi
Conventions Used in This Guide .................................................................................. vii
1 Legal and Safety Information ..............................................1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
FCC PART 68 REQUIREMENTS .............................................................................. 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-4
IMPORTANTES MESURES DE SECURITE ............................................................. 1-4
CANADIAN IC REQUIREMENTS .............................................................................. 1-5
CONDITIONS DE L'IC CANADIENNE ....................................................................... 1-5
Declarations to European Directives .......................................................................... 1-5
Technical regulations for terminal equipment ............................................................ 1-6
Network Compatibility Declaration ............................................................................. 1-6
Trademark Information ............................................................................................... 1-6
2 Before Using the Fax Machine .............................................2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Touch Panel ............................................................................................................... 2-5
Previewing Images ..................................................................................................... 2-6
Entering Numbers ...................................................................................................... 2-9
Using the Enter Key ................................................................................................. 2-10
Using the Quick No. Search Key .............................................................................. 2-10
Quick Setup Wizard ............................................................................................................ 2-11
Fax setup items ........................................................................................................ 2-11
Power Off setup items .............................................................................................. 2-12
Fax and Power Off setup procedure ........................................................................ 2-12
Setting Date and Time ........................................................................................................ 2-14
Registering Destinations in the Address Book ................................................................... 2-15
Adding a Destination (Address Book) ...................................................................... 2-15
Adding a Destination on One Touch Key ................................................................. 2-24
Quick Setup Screen ........................................................................................................... 2-26
Functions Available for Registration in the Quick Setup Screen .............................. 2-26
Changing Registration .............................................................................................. 2-27
Registering Shortcuts ......................................................................................................... 2-28
Adding Shortcuts ...................................................................................................... 2-28
Editing Shortcuts ...................................................................................................... 2-29
Deleting Shortcuts .................................................................................................... 2-29
3 Sending Faxes ......................................................................3-1
Basic transmission procedure .............................................................................................. 3-2
Using redial ................................................................................................................ 3-3
Checking the Send Status .......................................................................................... 3-4
Priority Override Send ................................................................................................ 3-4
Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5
Cancelling Memory Transmission (during communication) ........................................ 3-5
Cancelling Transmission (Disconnection of Communication) .................................... 3-6
Methods For Entering the Destination .................................................................................. 3-7
i
Entering the destination fax number with the numeric keys ....................................... 3-7
Choosing from the Address Book .............................................................................. 3-9
Choosing from the One Touch Key .......................................................................... 3-11
Choosing from the Speed Dial ................................................................................. 3-11
Checking and Editing Destinations .......................................................................... 3-12
Broadcast Transmission ........................................................................................... 3-13
Login/Logout ....................................................................................................................... 3-16
Logging in when User Login Administration has been Enabled ............................... 3-16
Logging in when Job Accounting has been Enabled ............................................... 3-17
Fax transmission functions ................................................................................................. 3-18
Original Size ....................................................................................................................... 3-20
Mixed Size Originals ...........................................................................................................3-20
2-sided/Book Original ......................................................................................................... 3-21
Original Orientation ............................................................................................................ 3-21
Sending Size ...................................................................................................................... 3-22
Long Original ...................................................................................................................... 3-22
Density ............................................................................................................................... 3-22
Original Image .................................................................................................................... 3-22
FAX TX Resolution ............................................................................................................. 3-23
Zoom .................................................................................................................................. 3-23
Centering ............................................................................................................................ 3-23
Border Erase ...................................................................................................................... 3-24
FAX Delayed Transmission ................................................................................................ 3-25
Setting the Delayed Transmission ...................................................................................... 3-26
Changing/Deleting Delayed Transmission ............................................................... 3-26
Cancelling Delayed Transmissions (Queued) .......................................................... 3-27
Immediate transmission ........................................................................................... 3-27
Continuous Scan ................................................................................................................3-27
Job Finish Notice ................................................................................................................ 3-27
File Name Entry .................................................................................................................. 3-28
FAX Direct Transmission .................................................................................................... 3-28
Cancelling Direct Transmission ................................................................................ 3-28
Send and Print .................................................................................................................... 3-29
Send and Store .................................................................................................................. 3-29
FAX TX Report ................................................................................................................... 3-29
Manual Send ...................................................................................................................... 3-30
Standby Transmission ........................................................................................................ 3-31
Interrupt Send ..................................................................................................................... 3-32
Using chain dial .................................................................................................................. 3-33
Using Program ................................................................................................................... 3-35
4 Receiving Faxes ...................................................................4-1
FAX Reception ..................................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Set the Reception Method .......................................................................................... 4-2
Automatic Reception ............................................................................................................4-3
Flow of automatic reception ....................................................................................... 4-3
Canceling reception (Disconnection of communication) ............................................ 4-3
Manual Reception ................................................................................................................ 4-4
Flow of manual reception ........................................................................................... 4-4
Fax reception functions ........................................................................................................4-5
Media Type for Print Output ................................................................................................. 4-6
Multi Purpose Tray ............................................................................................................... 4-7
Reduced RX Size ................................................................................................................. 4-7
Reception Date/Time ............................................................................................................4-7
Duplex Printing ..................................................................................................................... 4-7
2 in 1 Print ............................................................................................................................ 4-8
ii
5 Using Convenient Fax Functions .........................................5-1
Memory Forwarding ............................................................................................................. 5-2
Type of Forwarding Destination and Requirements for Forwarding ........................... 5-2
Forward Settings .................................................................................................................. 5-4
Forward all received documents (Use Rule for All Receptions) ................................. 5-4
Forward only received documents that match the conditions
(Use Rule for Specific RX) ........................................................................................ 5-5
Forward received documents that do not match the conditions ................................. 5-8
Cancelling Memory Forwarding ................................................................................. 5-9
Changing/Deleting Requirements for Forwarding .................................................... 5-10
Raising the Priority of Requirements for Forwarding ............................................... 5-10
Cancelling the Setting of RX/Forward Rules ............................................................ 5-10
Forwarding Detail Settings ................................................................................................. 5-11
Forwarding Time Setting .......................................................................................... 5-11
File Format Setting ................................................................................................... 5-11
File Separation ......................................................................................................... 5-12
E-mail Subject Add. Info. Setting ............................................................................. 5-12
FTP Encrypted TX Setting ....................................................................................... 5-13
Print Setting .............................................................................................................. 5-14
File Name Registration ............................................................................................. 5-15
Settings for Forwarding from Command Center RX (Forward Settings) .................. 5-16
FAX Box Function .............................................................................................................. 5-17
FAX Box ................................................................................................................... 5-17
Sub Address Communication ................................................................................... 5-17
Registering a FAX Box ............................................................................................. 5-18
Changing FAX Box ................................................................................................... 5-19
Deleting FAX Box ..................................................................................................... 5-19
Printing Originals from a FAX Box ........................................................................... 5-21
Checking Details ...................................................................................................... 5-22
Previewing Images ................................................................................................... 5-22
Deleting Originals after Printing from a FAX Box ..................................................... 5-23
Deleting Originals from a FAX Box .......................................................................... 5-23
Printing a FAX Box List ............................................................................................ 5-24
Sub Address Transmission ...................................................................................... 5-25
Sub Address Reception ........................................................................................... 5-26
Polling Communication ....................................................................................................... 5-28
Polling Transmission ................................................................................................ 5-28
Polling Reception ..................................................................................................... 5-31
Printing from a Polling Box ....................................................................................... 5-33
Checking Details ...................................................................................................... 5-34
Deleting Originals in a Polling Box ........................................................................... 5-34
Encryption .......................................................................................................................... 5-35
Registering an Encryption Key ................................................................................. 5-36
Changing Registration Contents of Encryption Key ................................................. 5-36
Deleting Registration Contents of Encryption Key ................................................... 5-37
Using the Encrypted Transmission .......................................................................... 5-37
Setting the Encrypted Reception .............................................................................. 5-38
Using a Connected Telephone ........................................................................................... 5-39
FAX/TEL Auto Switch Reception ............................................................................. 5-39
FAX/Answering Machine Auto Switch Reception ..................................................... 5-41
DRD Reception (Available for some countries.) ....................................................... 5-43
Manual Send ............................................................................................................ 5-45
Manual Reception .................................................................................................... 5-46
Remote Switch Function .......................................................................................... 5-47
6 Sending Faxes from PC ........................................................6-1
Flow of Network FAX Sending ............................................................................................. 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
iii
Installing the FAX Driver ............................................................................................ 6-4
Uninstalling the FAX Driver ........................................................................................ 6-6
Basic Transmission .............................................................................................................. 6-7
Configuring the Driver Default Settings .................................................................... 6-10
Default Settings Dialog Box ..................................................................................... 6-11
Changing Transmit Settings ..................................................................................... 6-15
Using Cover Pages .................................................................................................. 6-20
Cover Page Registration (Default Settings) ............................................................. 6-26
Transmission Control ............................................................................................... 6-32
7 Managing Jobs .....................................................................7-1
Various Tools for Checking Transmission Results and Registration Status ......................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Displaying Job Log Screen ........................................................................................ 7-3
Description of the Job Log Screen ............................................................................. 7-4
Checking Details of the Job Log ................................................................................ 7-5
Printing Administrative Reports (Result Report Setting) ...................................................... 7-7
Send Result Reports .................................................................................................. 7-7
Report for Job Canceled before Sending ................................................................... 7-8
Recipient Format ........................................................................................................ 7-8
FAX RX Result Reports ............................................................................................. 7-9
Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................... 7-10
Printing Activity Reports ........................................................................................... 7-10
Automatic Printout .................................................................................................... 7-10
Status Page ........................................................................................................................ 7-11
Reporting FAX Receipt Result by E-mail ........................................................................... 7-12
Confirmation Screen of Destinations .................................................................................. 7-13
8 Fax Settings .........................................................................8-1
Default fax settings ............................................................................................................... 8-2
Operation method ...................................................................................................... 8-2
System Menu Settings ............................................................................................... 8-4
Cassette/MP Tray Settings ........................................................................................ 8-5
Common Settings ....................................................................................................... 8-6
FAX ............................................................................................................................8-8
Report ...................................................................................................................... 8-13
Transmission Restriction .................................................................................................... 8-15
Registering Permit FAX No. ..................................................................................... 8-16
Changing Permit FAX No. ........................................................................................ 8-17
Deleting Permit FAX No. .......................................................................................... 8-17
Registering Reject FAX No. ..................................................................................... 8-18
Changing Reject FAX No. ........................................................................................ 8-18
Deleting Reject FAX No. .......................................................................................... 8-19
Registering Permit ID No. ........................................................................................ 8-19
Changing Permit ID No. ........................................................................................... 8-20
Deleting Permit ID No. ............................................................................................. 8-20
Setting Send Restriction ........................................................................................... 8-21
Setting Reception Restriction ................................................................................... 8-21
Unknown Number Reception ................................................................................... 8-21
Unusable Time ................................................................................................................... 8-23
Account Management ........................................................................................................ 8-25
9 Optional Equipment ..............................................................9-1
Internet FAX Kit(A) "Internet FAX Kit" .................................................................................. 9-2
Dual FAX .............................................................................................................................. 9-3
Dual FAX Settings ...................................................................................................... 9-3
Reception Port Selection ............................................................................................ 9-3
Job Accounting Port Restrictions ............................................................................... 9-4
iv
10 Internet Faxing (i-FAX) .......................................................10-1
What is i-FAX? ................................................................................................................... 10-2
i-FAX Settings .................................................................................................................... 10-5
Accessing Command Center RX ............................................................................. 10-5
i-FAX Default Settings .............................................................................................. 10-6
i-FAX transmission procedure .......................................................................................... 10-10
Checking the Send Status ...................................................................................... 10-12
i-FAX Reception ............................................................................................................... 10-13
11 Troubleshooting .................................................................11-1
Indicators During Sending/Receiving Operation ................................................................ 11-2
Responding to an Attention Indicator Flashes .................................................................... 11-2
Precautions When Turning Power OFF ............................................................................. 11-3
Messages ........................................................................................................................... 11-4
Error Code List ................................................................................................................... 11-6
Troubleshooting ................................................................................................................ 11-10
Common inquiries ............................................................................................................ 11-12
12 Appendix .............................................................................12-1
Character Entry Method ..................................................................................................... 12-2
Entry Screens ........................................................................................................... 12-2
Entering Characters ................................................................................................. 12-4
Specifications ..................................................................................................................... 12-5
Menu Map .......................................................................................................................... 12-7
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 12-13
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 12-17
Index ...............................................................................................................................Index-1
v
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Before Using the Fax Machine Explains the part names and the quick setup wizard.
3 Sending Faxes Explains the general methods for sending faxes and transmission functions.
4 Receiving Faxes Explains the general methods for receiving faxes and reception functions.
5 Using Convenient Fax
Functions
6 Sending Faxes from PC Explains how to send a FAX from a PC.
7 Managing Jobs Explains how to check the status of recently performed transmission and
8 Fax Settings Explains various settings for controlling fax usage, such as restricting
9 Optional Equipment Introduces the optional Internet FAX Kit and Dual FAX and explains how to use
10 Internet Faxing (i-FAX) Explains how to use the i-FAX function and the settings required for Internet
11 Troubleshooting Explains what to do when errors are displayed or other problems occur.
12 Appendix Explains how to enter characters, and lists the fax specifications.
Explains convenient fax functions such as storing received faxes in boxes in
the memory, forwarding received faxes, and polling communication (a function
that allows the receiving party to call and initiate fax reception).
reception operations in the touch panel. Also explains how to print
administrative reports showing communication results, machine settings, and
registered information.
transmission destinations, blocking fax reception, and setting prohibited use
times.
the machine when optional features are installed.
faxing.
* Please substitute Internet Faxing for i-FAX.
vi
Conventions Used in This Guide
NOTE
Click to move from the current page to the previously
displayed page. This is convenient when you want to
return to the page from which you jumped to the
current page.
Click an item in the Table of
Contents to jump to the
corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational
requirements and restrictions to
operate the machine correctly,
and avoid damage to the
machine or property.
Refer to
Click the underlined text to jump
to the corresponding page.
Adobe Reader X is used as an example in the explanations below.
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention Description
[Bold] Indicates keys and buttons.
"Regular" Indicates a message or setting.
vii
Conventions used in procedures for operating the machine
User Login/Job Accounting
Next
User Login Setting:
Close
Status
Next
Unknown User Settings:
Next
Job Accounting Setting:
m020168
User Login/Job Accounting - Job Accounting Setting
Change
Job Accounting:
Close
Status
Next
Job Accounting Access:
Job Accounting (Local):
Apply Limit:
Copy/Printer Count:
Change
Change
Change
m020174
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure Procedure indicated in this guide
Select the [System Menu/Counter] key.
Select [ ].
Select [Common Settings].
Select [Sound].
Select [Next] of "Job Accounting Settings".
Select [Change] of "Job Accounting ".
[System Menu/Counter] key > [Common Settings] >
[Sound]
"Job Accounting Settings" [Next] > "Job Accounting"
[Change]
viii
Size and Orientation of Originals and Paper
Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To
distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In
addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
Orientation Setting Position
Vertical
orientation
Horizontal
orientation
(-R)
Original
Paper
Original
(X=Length, Y=Width)
Original Original
Paper Paper
Icons on the touch
panel
Indicated size in this
A4, B5, Letter .etc
A4-R, B5-R, Letter-R
.etc
Guide
*1
Original Original
Paper
Paper Paper
*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the
following.
Machine’s Operation Guide
ix
1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
About this Operation Guide ..................................................................................................................... 1-3
Legal Notice ............................................................................................................................................. 1-3
FCC PART 68 REQUIREMENTS ............................................................................................................ 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-4
IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-4
CANADIAN IC REQUIREMENTS ............................................................................................................ 1-5
CONDITIONS DE L'IC CANADIENNE .................................................................................................... 1-5
Declarations to European Directives ....................................................................................................... 1-5
Technical regulations for terminal equipment .......................................................................................... 1-6
Network Compatibility Declaration ........................................................................................................... 1-6
Trademark Information ............................................................................................................................. 1-6
1-1
Legal and Safety Information > Notice
NOTE
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Replace the Waste Toner Box
Cleaning
Solving Malfunctions
Responding to Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
FCC PART 68 REQUIREMENTS
1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the left or
right side of the equipment to install Assembly Board is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
2 This equipment connects to the network via USOC RJ11C.
3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for details.
4 The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on
a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the
sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately
shown on the label.
5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance that
temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company
will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if
you believe it is necessary.
6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the
operation of the equipment. If this happens the telephone company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.
1-3
Legal and Safety Information > Notice
KYOCERA Document Solutions America, Inc.
225 Sand Road,
Fairfield, New Jersey 07004-0008, USA
Phone: +1-973-808-8444
Fax: +1-973-882-6000
7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty
information:
If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect
the equipment until the problem is resolved.
8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line
service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation
commission for information.
9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment,
consult your telephone company or a qualified installer.
10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number of
the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900
number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: (Insure that it
will be transmitted, see Local FAX Name(Port 1) on page 2-11
2-11 and Setting Date and Time on page 2-14.)
, Local FAX Number(Port 1) on page 2-11, TTI on page
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
1-4
Legal and Safety Information > Notice
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Industry Canada technical specifications"
"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés
à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas
5."
Le IES (CANADA) pour ce produit est 0.4.
Declarations to European Directives
DECLARATION OF CONFORMITY TO 1999/5/EC and 2009/125/EC
We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.
Terminal Equipment (TE);
Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling
TBR 21
1-5
Legal and Safety Information > Notice
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 05R00 National AN for D
• AN 01R00 AN for P • DE 08R00 National AN for D
• AN 02R01 AN for CH and N • DE 09R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D
• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D
• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E
• AN 09R00 AN for D • GR 01R00 National AN for GR
• AN 10R00 AN for D • GR 03R00 National AN for GR
• AN 11R00 AN for P • GR 04R00 National AN for GR
• AN 12R00 AN for E • NO 01R00 National AN for N
• AN 16R00 General Advisory Note • NO 02R00 National AN for N
• DE 03R00 National AN for D • P 03R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria France Liechtenstein Slovakia
Belgium Germany Lithuania Slovenia
Bulgaria Greece Luxembourg Spain
Cyprus Hungary Malta Sweden
Czech Iceland Norway Switzerland
Denmark Ireland Poland The Netherlands
Estonia Italy Portugal United Kingdom
Finland Latvia Romania
Trademark Information
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8, Windows 8.1, Windows 10 and Internet Explorer are registered trademarks or
trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
• Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems Incorporated.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-6
2 Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Panel ....................................................................................................................................... 2-4
Touch Panel ............................................................................................................................................. 2-5
Previewing Images .................................................................................................................................. 2-6
Using the Enter Key ............................................................................................................................... 2-10
Using the Quick No. Search Key ........................................................................................................... 2-10
Quick Setup Wizard .......................................................................................................................................... 2-11
Fax setup items ...................................................................................................................................... 2-11
Power Off setup items ............................................................................................................................ 2-12
Fax and Power Off setup procedure ...................................................................................................... 2-12
Setting Date and Time ..................................................................................................................................... 2-14
Registering Destinations in the Address Book ................................................................................................. 2-15
Adding a Destination (Address Book) .................................................................................................... 2-15
Adding a Destination on One Touch Key ............................................................................................... 2-24
Quick Setup Screen ......................................................................................................................................... 2-26
Functions Available for Registration in the Quick Setup Screen ............................................................ 2-26
Changing Registration ........................................................................................................................... 2-27
Registering Shortcuts ....................................................................................................................................... 2-28
Adding Shortcuts .................................................................................................................................... 2-28
Editing Shortcuts .................................................................................................................................... 2-29
Deleting Shortcuts .................................................................................................................................. 2-29
2-1
Before Using the Fax Machine > Part Names and Functions
IMPORTANT
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:
Machine’s Operation Guide
4
1
2
5
6
3
1 Operation panel Perform the fax operation with this panel.
2 Power switch Set this switch to the ON side when performing the fax or copier operation. The
touch panel lights to enable operation.
3 MP (Multi Purpose) tray Set the paper in this tray when using a type of paper other than the cassette
(e.g., when using special paper).
4 LINE connector (L2) If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect
the modular cord for the telephone line to this connector.
5 LINE connector (L1) Connect the modular cord for the telephone line to this connector. This
connector is
Port 1.
6 TEL connector (T1) When using a commercially available telephone set, connect the modular cord
to this connector.
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
7
8
9
10
11
Document Processor (Option)
7 Top cover Open this cover when the original jammed in the Document Processor.
8 Opening handle Hold this handle when opening or closing the Document Processor.
9 Original eject table Read originals are ejected onto this table.
10 Original table Stack the sheet originals on this table.
11 Original width guides Adjust these guides according to the original width.
2-3
Before Using the Fax Machine > Part Names and Functions
134
5 6 7 8 9 10 11 12 13
16 15 14172
Operation Panel
1[Home] key: Displays the Home screen.
2[Numeric Keypad] key: Displays numeric keys on the touch panel.
3 Function Key: These keys enable various functions and applications, including copy and scan, to be registered.
Function Key Assignment (page 8-7)
4[Job Separator] indicator: Lights when there is paper in the job separator tray.
5[Accessibility Display] key: Switches the touch panel display on the Copy screen and the Send screen to a
magnified view.
6[Status/Job Cancel] key: Displays the Status/Job Cancel screen.
7[System Menu/Counter] key: Displays the System Menu screen.
8[Reset] key: Returns settings to their default states.
9[Stop] key: Cancels or pauses the job in progress.
10 [Start] key: Starts copying and scanning operations and processing for setting operations.
11 [Interrupt] key: Displays the Interrupt Copy screen.
12 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).
13 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
14 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.
15 [Memory] indicator: Blinks while the machine is accessing the hard disk, fax memory or USB memory (general
purpose item).
16 [Processing] indicator: Blinks while printing or sending/receiving.
17 Touch Panel: Displays icons for configuring machine settings.
2-4
Before Using the Fax Machine > Part Names and Functions
NOTE
Status
Logout
Copy
Send Custom Box
Job Box
Removable
Memory
Select the function.
Admin
FAX
Internet Browser
FAX Box
mm0101_01
ProgramSystem
Menu
Paper
Settings
Status/
Job Cancel
Device
Information
Language HelpWi-Fi Direct
1
3
6
5
3
2
4
122
Touch Panel
Home Screen
This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the
corresponding screen.
You can change the icons to display on the Home screen as well as its background.
Machine’s Operation Guide
* The appearance may differ from your actual screen, depending on your configuration and option
settings.
No. Item Description
1 Message Displays the message depending on the status.
2 Desktop Displays function icons including the functions registered in
program. Icons that are not displayed on the first page will
appear by changing the page.
3 Screen-switching
keys
Use these buttons to switch between desktop pages.
You can also switch views by touching the screen and moving
the finger sideways (i.e. swiping).
Admin
Select the function.
Logout
4 Taskbar Displays task icons.
5 [Logout] Logs out the current user. This is displayed when user login
6 Login User Name Displays the logged-in user name. This is displayed when
FAX
Status/
Job Cancel
Information
Status
administration is enabled.
Custom Box
Internet BrowserFAX Box
Device
Language HelpWi-Fi Direct
Paper
Settings
Copy Send
Job Box
Menu
Removable
Memory
ProgramSystem
mm0101_02
user login administration is enabled. Selecting "Login User
Name" will display the information of the logged-in user.
2-5
Before Using the Fax Machine > Part Names and Functions
6WDWXV
'HVWLQDWLRQ
'HVWLQDWLRQ
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
2UJ6HQGLQJ
'DWD)RUPDW
4XLFN6HWXS'HVWLQDWLRQ ,PDJH4XDOLW\ $GYDQFHG
6HWXS
3URJUDP
2ULJLQDO
6L]H
$
)$;7;
5HVROXWLRQ
[GSL
1RUPDO
3UHYLHZ
$
$
3UHYLHZ
2ULJLQDO
=RRP
6HQGLQJ,PDJH
6HQG
2ULJLQDO
,PDJH
7H[W3KRWR
'HQVLW\
1RUPDO
&RQWLQXRXV
6FDQ
2II
VLGHG%RRN
2ULJLQDO
VLGHG
IB
1 Displays the status of the
equipment as well as necessary
operation messages.
2 Shows an image of the document
to be sent.
3 Original : Shows the original size
when the original is
placed.
Zoom : Shows the
magnification of the
document to be sent.
Send : Shows the size of the
document to be sent.
4 Displays the Quick Setup screen.
5 Set the fax functions.
6 Remaining amount of toner.
7 Displays the time.
8 Displays registered shortcuts.
9 Displays the destinations.
2
3
4567
8
1
9
6WDWXV
'HVWLQDWLRQ
'HVWLQDWLRQ
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
2UJ6HQGLQJ
'DWD)RUPDW
4XLFN6HWXS'HVWLQDWLRQ ,PDJH4XDOLW\ $GYDQFHG
6HWXS
3URJUDP
2ULJLQDO
6L]H
$
)$;7;
5HVROXWLRQ
[GSL
1RUPDO
3UHYLHZ
$
$
3UHYLHZ
2ULJLQDO
=RRP
6HQGLQJ,PDJH
6HQG
2ULJLQDO
,PDJH
7H[W3KRWR
'HQVLW\
1RUPDO
&RQWLQXRXV
6FDQ
2II
VLGHG%RRN
2ULJLQDO
VLGHG
I
Operating the touch panel
Previewing Images
You can display a preview image of a scanned original on the panel to check the image to be sent.
Display the screen.
1
Prepare to send the image as described in Basic transmission procedure.
Basic transmission procedure (page 3-2)
2
Display a preview image.
1 Select [Preview].
2-6
Before Using the Fax Machine > Part Names and Functions
NOTE
6WDWXV
3UHVV6WDUWNH\WRVWDUWVHQGLQJ
'HVWLQDWLRQ
'HVWLQDWLRQ
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
6KRUWFXW
2UJ6HQGLQJ
'DWD)RUPDW
4XLFN6HWXS'HVWLQDWLRQ ,PDJH4XDOLW\ $GYDQFHG
6HWXS
3URJUDP
2ULJLQDO
6L]H
$
)$;7;
5HVROXWLRQ
[GSL
1RUPDO
$
$2ULJLQDO
=RRP
6HQGLQJ,PDJH
6HQG
2ULJLQDO
,PDJH
7H[W3KRWR
'HQVLW\
1RUPDO
&RQWLQXRXV
6FDQ
2II
VLGHG%RRN
2ULJLQDO
VLGHG
&DQFHO 'HWDLO
)B
3UHVV>&DQFHO@WRFKDQJHVHWWLQJV
&ORVH
3UHYLHZ
1R
6WDWXV
6L]H
5HVRO [GSL
$
VBI
In magnified view, you can move
the range of display.
In multiple-page
documents, you can
change pages by entering
the desired page number.
In multiple-page
documents, you can
use these buttons to
change pages.
Zoom in.Zoom out.
• Scan Resolution
• Scan Density
• Original Size Selection
• Sending Size Selection
• Original Orientation
• Selection of Image Quality
• Border Erase
•Zoom
2 Select [Detail].
You can check the sending image in greater detail.
If the transmission functions below are modified, the results are applied in the preview
image.
Fax transmission functions (page 3-18)
If you have placed a multiple-page original in the document processor, the machine
scans all the originals but only the first page is previewed. [Detail] can be selected to
view all preview images. Select [ ] to move through the preview images in the order
they were scanned.
You cannot change the transmission functions while the preview image is displayed.
To change any of the transmission functions, select the [Stop] key or select [Cancel].
The preview image disappears and the destination is cancelled. To see the preview
again, make the transmission function changes and select the destination.
2-7
Before Using the Fax Machine > Part Names and Functions
NOTE
3 Press the [Start] key to send the fax.
Transmission begins.
When [On] is selected in [Destination Check before Send], a destination confirmation
screen is displayed when you press the [Start] key.
Machine’s Operation Guide
To see a preview image when you are using the document processor, place the originals
in the document processor again.
A document stored in a polling box for polling transmission can be previewed in the same
way.
Polling Communication (page 5-28)
You cannot preview images in the following situations:
• When you are using Mixed Sized Originals mode
• During a direct transmission
• During polling reception
• When [On] is selected in the Long Original setting
Using the Preview Screen
When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel.
Function Description
Drag With the finger touching the touch panel, slide the finger to move the position of the
displayed preview.
Pinch in
Pinch out
With two fingers touching the touch panel, widen or tighten the space between the two
fingers to zoom in and out on the view.
2-8
Before Using the Fax Machine > Part Names and Functions
NOTE
6WDWXV
$%&' DEFG#HIJFRP
$GGUHVV
%RRN
)$;
(QWU\
1R
$$$ %%% &&& '''
))) *** +++ ,,, ---
&KHFN
'HVWLQDWLRQV
'HVWLQDWLRQ
3DXVH
%DFNVSDFH
(((
6SDFH
'HWDLO 'HOHWH 5HFDOO&KDLQ'LUHFW2Q+RRN
2UJ6HQGLQJ
'DWD)RUPDW
4XLFN6HWXS'HVWLQDWLRQ ,PDJH4XDOLW\ $GYDQFHG
6HWXS
3URJUDP
(QWHU'HVWLQDWLRQ
I
'()$%&
012-./*+,
:;<=7893456
1 234
Status
Address Book
Cancel OK
Group
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder
Detail
Address Book
SortAddr Book
0001
0002
0005
0004
0003
ABCD
Enter four digits of address number
using # keys.
TUVW
Group1
Group2
Group3
Name
1/2
i-FAXFAX
ABC DEF JKL
Cancel
GHI
OK
Add/Edit
Address Book
s02010101_02
(0001 - 2500)
1234
Status
Address Book
Cancel OK
Group
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder
Detail
Address Book
SortAddr Book
0001
0002
0005
0004
0003
ABCD abcd@efg.com
TUVW tuvw@xyz.com
Group1
Group2
Group3
Name
1/2
i-FAXFAX
ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9
Add/Edit
Address Book
s02010101
Member: 3
Member: 2
Member: 4
Entering Numbers
Numeric keys do not appear on the touch panel if an optional numeric keypad is installed.
When Numeric Keys are Provided on the FAX Base Screen
There are numeric keys on the fax base screen. Use these numeric keys to enter the destination number.
1 Enter numbers and symbols.
2 Clear entered numbers.
3 Quick No. Search key.
Using the Quick No. Search Key (page 2-10)
4 Entry by numeric keys is confirmed.
Using the Enter Key (page 2-10)
When Numeric Keys are not Provided on the FAX Base Screen
When entering numbers, numeric keys appear on the touch panel if you select the [Numeric Keypad] key on the
operation panel or select the area in which the number is entered.
Example: When searching for an address number
2-9
Before Using the Fax Machine > Part Names and Functions
NOTE
Status
Address Book
Cancel OK
Group
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder
Detail
Address Book
SortAddr Book
0001
0002
0005
0004
0003
ABCD
Enter four digits of address number
using # keys.
TUVW
Group1
Group2
Group3
Name
1/2
i-FAXFAX
ABC DEF JKL
Cancel
GHI
OK
Add/Edit
Address Book
s02010101_02
(0001 - 2500)
1234
6WDWXV
$%&' DEFG#HIJFRP
$GGUHVV
%RRN
)$;
(QWU\
1R
$$$ %%% &&& '''
))) *** +++ ,,, ---
&KHFN
'HVWLQDWLRQV
'HVWLQDWLRQ
3DXVH
%DFNVSDFH
(((
6SDFH
'HWDLO 'HOHWH 5HFDOO&KDLQ'LUHFW2Q+RRN
2UJ6HQGLQJ
'DWD)RUPDW
4XLFN6HWXS'HVWLQDWLRQ ,PDJH4XDOLW\ $GYDQFHG
6HWXS
3URJUDP
(QWHU'HVWLQDWLRQ
I
'()$%&
012-./*+,
:;<=7893456
(QWHU2QH7RXFKNH\QXPEHUXVLQJNH\V
1R
2.
6WDWXV
&DQFHO
)
ᨺ
• Moving your finger while touching the top of the numeric keypad enables you to freely move to any key. (Drag
operation)
Using the Enter Key
The Enter key has the same function as the key with the Enter mark ( ), such as the [OK ] key and the [Close ].
Using the Quick No. Search Key
The Quick No. Search key performs the same action as the [No.] displayed on the touch panel. Use the Quick No.
Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can
specify the speed dial for a transmission destination or recall a stored program by its program number.
For more information on speed dialing, refer to the following:
Choosing from the Speed Dial (page 3-11)
2-10
Before Using the Fax Machine > Quick Setup Wizard
Quick Setup Wizard
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.
Fax setup items
Step Setting item Description
1.Dialing/RX
Mode
2.Local Fax
Information
Dialing Mode(Port 1)
Dialing Mode(Port
*1*2
2)
Reception Mode Select the reception mode. 8-12
Auto (DRD)
Local FAX Name(Port
1)
Local FAX Name(Port
*2
2)
Local FAX Number(Port
1)
Local FAX Number(Port
*2
2)
Local FAX ID Enter the local fax ID. The local fax ID can limit other
TTI Select whether or not to print the local fax information on
*3
*1
Select the dialing mode according to the line type. 8-10
Select the reception pattern. 8-12
Register the local fax name printed on the fax on the
receiving system.
Enter the local fax number to be printed on the fax on
the receiving system.
parties with which you can communicate. Enter the fourdigit local FAX ID number.
the fax on the receiving system.
Reference
Page
8-10
8-9
8-9
8-10
8-10
8-10
8-9
3.Sound FAX Speaker Volume Set the volume when selecting [On Hook].
Speaker Volume: Volume of the built-in speaker when
the line is connected by selecting [On Hook].
FAX Monitor Volume Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when the
line is connected without selecting [On Hook] such as in
memory transmission.
Job Finish Buzzer Emit a sound when a print job is normally completed. 8-6
4.Rings Rings(Normal)
Rings(FAX/TEL)
Rings(TAD)
5.Output Media Type Specify the paper type to be used for print output of the
Paper Output (Port 1)
Paper Output (Port 2)
Reduced RX Size Reduces the received FAX size before printing if the
*4
*4
*4
Set number of times to let phone ring before answering
a call.
Set number of times to let phone ring before taking over
from the answering machine.
Set number of times to let phone ring before switching
the FAX and the phone.
received fax.
Select paper output for the received FAX.
*2
sizeis larger than the current paper size.
*5
8-6
8-6
8-11
8-11
8-12
8-11
8-6
8-11
6.Redial Retry Times Set the number of redials. 8-9
2-11
Before Using the Fax Machine > Quick Setup Wizard
NOTE
NOTE
NOTE
Model Name Login User Name Login Password
TASKalfa 2552ci 2500 2500
TASKalfa 3252ci 3200 3200
TASKalfa 4002i/
TASKalfa 4052ci
4000 4000
TASKalfa 5002i/
TASKalfa 5052ci
5000 5000
TASKalfa 6002i/
TASKalfa 6052ci
6000 6000
*1 Inch version only.
*2 This is displayed when the option of two fax kits has been installed.
*3 DRD reception mode is available for some countries.
*4 This setting does not appear in some regions.
*5 This function is displayed when the optional Job Separator, Mailbox or 4,000-Sheet Finisher is installed. When an
Inner Finisher or a 1,000-Sheet Finisher is installed with the machine, this function is not displayed.
The settings can be changed in the system menu.
Default fax settings (page 8-2)
Power Off setup items
Step Setting item Description
Power Off Setup Show Power Off
Message
The settings can be changed in the system menu.
Default fax settings (page 8-2)
Set the mode whether display a confirmation message
in power supply off.
Reference
8-7
Fax and Power Off setup procedure
If the user authentication screen appears, enter your login user name and login password and select [Login].
The factory default login user name and login password are set as shown below.
Page
Display the screen.
1
[System Menu/Counter] key > [Quick Setup Wizard] > "FAX Setup" [Next]
Configure the function.
2
Start the wizard. Follow the instructions on the screen to configure settings.
2-12
Before Using the Fax Machine > Quick Setup Wizard
Control Description
End Exits the wizard.
Previous Returns to the previous item.
Skip Advances to the next item without setting the current item.
Next Advances to the next screen.
Back Returns to the previous screen.
When you have completed the settings, select [finish].
2-13
Before Using the Fax Machine > Setting Date and Time
NOTE
Model Name Login User Name Login Password
TASKalfa 2552ci 2500 2500
TASKalfa 3252ci 3200 3200
TASKalfa 4002i/
TASKalfa 4052ci
4000 4000
TASKalfa 5002i/
TASKalfa 5052ci
5000 5000
TASKalfa 6002i/
TASKalfa 6052ci
6000 6000
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
Be sure to set the time difference before setting the date and time.
If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.
The factory default login user name and login password are set as shown below.
Display the screen.
1
[System Menu/Counter] key > [Date/Timer/Energy Saver]
Configure the settings.
2
Select and set in the order [Time Zone] > [Date/Time] > [Date Format]
Item Description
Time Zone Set the time difference from GMT. Choose the nearest listed
location from the list. If you select a region that utilizes summer
time, configure settings for summer time.
Date/Time Set the date and time for the location where you use the machine.
When the machine sends a fax, the date and time set in the
machine are recorded in the fax header.
Value: Year (2000 to 2037), Month (1 to 12), Day (1 to 31), Hour
(00 to 23), Minute (00 to 59), Second (00 to 59)
Date Format Select the display format of year, month, and date. The year is
displayed in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day
2-14
Loading...