Kyocera 7353CI, 8353CI User Manual

kyoceradocumentsolutions.com

Operation Guide

8353ci 7353ci

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our genuine toner containers, which have passed rigorous quality control testing, to maintain quality.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview ............................................................................................................................... xii

Machine Features ................................................................................................................ xiii

Color and Image Quality Functions ................................................................................... xix

Basic Color Modes ...................................................................................................... xix

Adjusting Image Quality and Color............................................................................... xx

Guides Provided with the Machine................................................................................... xxii

About the Operation Guide (this Guide) ......................................................................... xxiv

Structure of the guide................................................................................................ xxiv

Conventions Used in This Guide................................................................................ xxv

Menu Map......................................................................................................................... xxviii

1 Legal and Safety Information ................................................................... 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Radio Tag Technology .............................................................................................. 1-8

Other precautions (for users in California, the United States) ................................... 1-8

Legal Restriction on Copying/Scanning .................................................................... 1-8

EN ISO 7779 ............................................................................................................. 1-8

EK1-ITB 2000 ............................................................................................................ 1-8

Wireless Connection (Mexico only) ........................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................. 1-8

Limited Use of This Product (If equipped) ................................................................. 1-9

Legal Information .................................................................................................... 1-10

Energy Saving Control Function ............................................................................. 1-16

Automatic 2-Sided Print Function ............................................................................ 1-16

Resource Saving - Paper ........................................................................................ 1-16

Environmental benefits of "Power Management" .................................................... 1-16

Energy Star (ENERGY STAR®) Program ............................................................... 1-16

Warranty (the United States and Canada) .............................................................. 1-17

2 Installing and Setting up the Machine ..................................................... 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-5

Connecting the Machine and Other Devices .................................................................. 2-6

Connecting Cables ............................................................................................................ 2-7

Connecting LAN Cable .............................................................................................. 2-7

Connecting USB Cable ............................................................................................. 2-9

Connecting the Power Cable .................................................................................. 2-10

Power On/Off ................................................................................................................... 2-11

Power On ................................................................................................................ 2-11

Power Off ................................................................................................................ 2-11

Using the Operation Panel ............................................................................................. 2-12

Operation Panel Keys ............................................................................................. 2-12

Adjusting the Operation Panel Angle ...................................................................... 2-12

Touch Panel ..................................................................................................................... 2-13

Using the Touch Panel ............................................................................................ 2-13

Home Screen .......................................................................................................... 2-14

Assigning Functions to Function Keys .................................................................... 2-18

Display for Device Information ................................................................................ 2-20

Display Setting Screen ............................................................................................ 2-20

Functions Key ......................................................................................................... 2-21

Using the Screen ..................................................................................................... 2-21

Display of Keys That Cannot Be Set ....................................................................... 2-22

Original Preview ...................................................................................................... 2-22

Entering Numbers ................................................................................................... 2-25

Using the Enter Key ................................................................................................ 2-26

Using the Quick No. Search Key ............................................................................. 2-26

Help Screen ............................................................................................................ 2-27

Accessibility Functions (Magnifying the View) ........................................................ 2-28

Login/Logout ................................................................................................................... 2-29

Login ....................................................................................................................... 2-29

Logout ..................................................................................................................... 2-30

Default Settings of the Machine ..................................................................................... 2-31

Setting Date and Time ............................................................................................ 2-31

Network Setup ................................................................................................................. 2-32

Configuring the Wired Network ............................................................................... 2-32

Configuring the Wireless Network ........................................................................... 2-34

Setting Wi-Fi Direct ................................................................................................. 2-38

Configuring NFC ..................................................................................................... 2-40

Energy Saver Function ................................................................................................... 2-41

Low Power Mode .................................................................................................... 2-41

Sleep ....................................................................................................................... 2-42

Auto Sleep ............................................................................................................... 2-42

Sleep Rules (models for Europe) ............................................................................ 2-42

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-43

Energy Saver Recovery Level ................................................................................. 2-43

Weekly Timer Settings ............................................................................................ 2-43

Power Off Timer (models for Europe) ..................................................................... 2-43

Quick Setup Wizard ......................................................................................................... 2-44

Installing Software .......................................................................................................... 2-47

Software on DVD (Windows) .................................................................................. 2-47

Installing Software in Windows ............................................................................... 2-48

Uninstalling the Software ........................................................................................ 2-54

Installing Software in Mac Computer ...................................................................... 2-55

Setting TWAIN Driver .............................................................................................. 2-57

Setting WIA Driver ................................................................................................... 2-59

Checking the Counter ..................................................................................................... 2-60

Additional Preparations for the Administrator ............................................................. 2-61

Sending Documents to a PC ................................................................................... 2-61

Strengthening the Security ...................................................................................... 2-61

Command Center RX ...................................................................................................... 2-63

Accessing Command Center RX ............................................................................ 2-64

Changing Security Settings ..................................................................................... 2-65

Changing Device Information .................................................................................. 2-66

E-mail Settings ........................................................................................................ 2-67

Registering Destinations ......................................................................................... 2-70

Creating a New Custom Box ................................................................................... 2-71

Printing a document stored in a Custom Box .......................................................... 2-72

Transferring Data from Our Other Products ................................................................. 2-73

Migrating the Address Book .................................................................................... 2-73

3 Preparation before Use ............................................................................. 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in the Cassettes ........................................................................................... 3-4

iii

Loading in the Large Capacity Feeder ...................................................................... 3-8

Loading in the Side Feeder (3,000-sheet) ............................................................... 3-12

Precautions for Outputting Paper .................................................................................. 3-14

Right Tray ................................................................................................................ 3-14

Side Feeder Top Tray ............................................................................................. 3-14

Folding Unit (For 4,000-sheet Finisher) .................................................................. 3-15

Folding Unit (For 100-sheet Staple Finisher) .......................................................... 3-16

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-17

Making a note of the computer name and full computer name ............................... 3-17

Making a note of the user name and domain name ................................................ 3-18

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-19

Configuring Windows Firewall ................................................................................. 3-22

Turn off password-protected sharing (Windows 10 only) ........................................ 3-27

Scan to Folder Setup Tool for SMB ........................................................................ 3-29

Registering Destinations in the Address Book ............................................................ 3-33

Adding a Destination (Address Book) ..................................................................... 3-33

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-40

4 Printing from PC ........................................................................................ 4-1

Printer Driver Properties Screen ...................................................................................... 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 10) ..................................... 4-3

Printing from PC ................................................................................................................ 4-4

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Banner Printing ......................................................................................................... 4-9

Canceling Printing from a Computer ....................................................................... 4-15

Printing from the Handheld Device ............................................................................... 4-16

Printing by AirPrint .................................................................................................. 4-16

Printing by Google Cloud Print ................................................................................ 4-16

Printing by Mopria ................................................................................................... 4-16

Printing with Wi-Fi Direct ......................................................................................... 4-16

Printing with NFC .................................................................................................... 4-17

Printing Data Saved in the Printer ................................................................................. 4-18

Specifying the Job Box from a Computer and Storing the Job ............................... 4-18

Printing Documents from Private Print Box ............................................................. 4-19

Deleting the Documents Stored in the Private Print Box ......................................... 4-19

Printing Document from Stored Job Box ................................................................. 4-20

Deleting the Documents Stored in the Stored Job Box ........................................... 4-20

Printing Document from Quick Copy Box ................................................................ 4-21

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-21

Printing Document from Proof and Hold Box .......................................................... 4-22

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-22

Monitoring the Printer Status (Status Monitor) ............................................................ 4-23

Accessing the Status Monitor .................................................................................. 4-23

Exiting the Status Monitor ....................................................................................... 4-23

Quick View State ..................................................................................................... 4-23

Printing Progress Tab ............................................................................................. 4-24

Paper Tray Status Tab ............................................................................................ 4-24

Toner Status Tab .................................................................................................... 4-24

Alert Tab .................................................................................................................. 4-25

Status Monitor Context Menu .................................................................................. 4-25

Status Monitor Notification Settings ........................................................................ 4-26

5 Operation on the Machine ........................................................................ 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-4

Loading Paper in the Multipurpose Tray ......................................................................... 5-6

Program ............................................................................................................................ 5-11

Registering Programs ............................................................................................. 5-12

Recalling Programs ................................................................................................. 5-12

Editing Programs ..................................................................................................... 5-13

Deleting Programs .................................................................................................. 5-13

Application ....................................................................................................................... 5-14

Installing Applications .............................................................................................. 5-14

Activating Applications ............................................................................................ 5-15

Deactivating Applications ........................................................................................ 5-16

Uninstalling Applications ......................................................................................... 5-16

Registering Shortcuts

(Copy, Send, and Document Box Settings) .................................................................. 5-17

Adding Shortcuts ..................................................................................................... 5-17

Editing Shortcuts ..................................................................................................... 5-18

Deleting Shortcuts ................................................................................................... 5-18

Copying ............................................................................................................................ 5-19

Basic Operation ....................................................................................................... 5-19

Proof Copy .............................................................................................................. 5-21

Interrupt Copy ......................................................................................................... 5-22

Canceling Jobs ........................................................................................................ 5-22

Frequently-Used Sending Method ................................................................................. 5-23

Sending Document via E-mail ........................................................................................ 5-24

Configuring Settings before Sending ...................................................................... 5-24

Sending Scanned Document via E-mail .................................................................. 5-24

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-25

Configuring Settings before Sending ...................................................................... 5-25

Sending Document to Desired Shared Folder on a Computer ................................ 5-25

Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-28

Configuring Settings before Sending ...................................................................... 5-28

Sending Document to Folder on an FTP Server ..................................................... 5-28

Scanning using TWAIN or WIA ...................................................................................... 5-30

Configuring Settings before Sending ...................................................................... 5-30

Scanning Document Using Application ................................................................... 5-30

Scanning Document stored in a Custom Box .............................................................. 5-31

Configuring Settings before Sending ...................................................................... 5-31

Scanning Document Stored in a Box ...................................................................... 5-31

Useful Sending Method .................................................................................................. 5-32

WSD Scan ........................................................................................................................ 5-33

Installing the Driver ................................................................................................. 5-33

Executing WSD scan .............................................................................................. 5-34

DSM Scan ......................................................................................................................... 5-35

Configuring Settings before Sending ...................................................................... 5-35

Executing DSM Scan .............................................................................................. 5-35

Scanning with File Management Utility ......................................................................... 5-37

Configuring Settings before Sending ...................................................................... 5-37

Using FMU Connection to Scan an Original ........................................................... 5-37

Sending to Different Types of Destinations (Multi Sending) ....................................... 5-38

Send to Me (E-mail) ......................................................................................................... 5-39

Configuring Settings before Sending ...................................................................... 5-39

Sending a Document to the Mail Address of the Logged In User ........................... 5-39

Using a FAX Server to Send (FAX Server Send) .......................................................... 5-40

Canceling Sending Jobs ................................................................................................. 5-42

Handling Destination ...................................................................................................... 5-43

Specifying Destination ............................................................................................. 5-43

Choosing from the Address Book ........................................................................... 5-43

Choosing from the One Touch Key ......................................................................... 5-45

Choosing from the Speed Dial ................................................................................ 5-45

Choosing from the Destination History .................................................................... 5-46

Checking and Editing Destinations ......................................................................... 5-47

Confirmation Screen of Destinations ....................................................................... 5-48

Recall ...................................................................................................................... 5-49

How to use the FAX Function ........................................................................................ 5-50

Using Document Boxes .................................................................................................. 5-51

What is Custom Box? .............................................................................................. 5-51

What is Job Box? .................................................................................................... 5-51

What is USB Drive Box? ......................................................................................... 5-52

Fax Box ................................................................................................................... 5-52

Basic Operation for Document Box ......................................................................... 5-52

Creating a New Custom Box ................................................................................... 5-56

Editing Custom Box ................................................................................................. 5-57

Deleting Custom Box .............................................................................................. 5-58

Storing Documents to a Custom Box ...................................................................... 5-58

Printing Documents in Custom Box ........................................................................ 5-59

Saving Scanned Documents to a Custom Box ....................................................... 5-60

Sending Documents in Custom Box ....................................................................... 5-61

Sending Documents in Custom Box to E-mail Address of Logged In User. ........... 5-62

Moving Documents in Custom Box ......................................................................... 5-62

Copying Documents in Custom Box into Other Boxes ............................................ 5-63

Copying Documents in Custom Box to USB Drive .................................................. 5-63

Joining Documents in Custom Box ......................................................................... 5-64

Deleting Documents in Custom Box ....................................................................... 5-65

Job Box ............................................................................................................................ 5-66

Outputting Repeat Copy Jobs ................................................................................. 5-66

Form for Form Overlay ............................................................................................ 5-66

Operating using Removable USB Drive ........................................................................ 5-68

Printing Documents Stored in Removable USB Drive ............................................ 5-68

Saving Documents to USB Drive (Scan to USB) .................................................... 5-70

Check the USB Drive Information ........................................................................... 5-71

Removing USB Drive .............................................................................................. 5-71

Using the Internet Browser ............................................................................................ 5-72

Launching and Exiting the Browser ......................................................................... 5-72

Using the Browser Screen ...................................................................................... 5-73

Manual Staple .................................................................................................................. 5-74

6 Using Various Functions .......................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-5

Custom Box (Store File, Printing, Send) ................................................................... 6-8

USB Drive (Store File, Printing Documents) ........................................................... 6-14

Functions ......................................................................................................................... 6-17

Original Size ............................................................................................................ 6-18

Paper Selection ....................................................................................................... 6-19

Mixed Size Originals ............................................................................................... 6-21

Original Orientation ................................................................................................. 6-24

Fold ......................................................................................................................... 6-25

Collate/Offset .......................................................................................................... 6-26

Staple/Punch ........................................................................................................... 6-27

Paper Output ........................................................................................................... 6-31

ID Card Copy .......................................................................................................... 6-32

Density .................................................................................................................... 6-32

Original Image ......................................................................................................... 6-33

EcoPrint ................................................................................................................... 6-34

Color Selection ........................................................................................................ 6-35

Color Balance .......................................................................................................... 6-36

Hue Adjustment ....................................................................................................... 6-37

One-touch Image Adjust ......................................................................................... 6-38

Sharpness ............................................................................................................... 6-40

Contrast ................................................................................................................... 6-40

Background Density Adj. (Background Density Adjustment) .................................. 6-41

Saturation ................................................................................................................ 6-41

Prevent Bleed-thru .................................................................................................. 6-42

Trapping .................................................................................................................. 6-42

Erase Colors ........................................................................................................... 6-43

Zoom ....................................................................................................................... 6-43

Combine .................................................................................................................. 6-46

Margin/Centering, Margin, Centering ...................................................................... 6-48

Border Erase, Border Erase/Full Scan .................................................................... 6-49

Booklet .................................................................................................................... 6-51

Duplex ..................................................................................................................... 6-54

Cover ....................................................................................................................... 6-57

Form Overlay .......................................................................................................... 6-58

Erase Shadowed Areas .......................................................................................... 6-59

Page # ..................................................................................................................... 6-60

Insert Sheets/Chapters ........................................................................................... 6-62

Memo Page ............................................................................................................. 6-63

Poster ...................................................................................................................... 6-64

Image Repeat .......................................................................................................... 6-65

Text Stamp .............................................................................................................. 6-66

Bates Stamp ............................................................................................................ 6-69

Continuous Scan ..................................................................................................... 6-72

Auto Image Rotation ............................................................................................... 6-72

Negative Image ....................................................................................................... 6-73

Mirror Image ............................................................................................................ 6-73

Job Finish Notice ..................................................................................................... 6-73

File Name Entry ...................................................................................................... 6-74

Priority Override ...................................................................................................... 6-74

Repeat Copy ........................................................................................................... 6-75

OHP Backing Sheet ................................................................................................ 6-76

DP Read Action ....................................................................................................... 6-77

Skip Blank Page ...................................................................................................... 6-77

2-sided/Book Original, Book Original ...................................................................... 6-78

Sending Size ........................................................................................................... 6-79

File Format .............................................................................................................. 6-80

File Separation ........................................................................................................ 6-85

Scan Resolution ...................................................................................................... 6-85

E-mail Subject/Body ................................................................................................ 6-86

Send and Print ........................................................................................................ 6-86

Send and Store ....................................................................................................... 6-86

FTP Encrypted TX ................................................................................................... 6-87

File Size Confirmation ............................................................................................. 6-87

Delete after Printed ................................................................................................. 6-87

Delete after Transmitted .......................................................................................... 6-87

Storing Size ............................................................................................................. 6-88

Long Original ........................................................................................................... 6-88

Encrypted PDF Password ....................................................................................... 6-89

JPEG/TIFF Print ...................................................................................................... 6-89

XPS Fit to Page ....................................................................................................... 6-89

7 Status/Job Cancel ..................................................................................... 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-8

Checking Job History ....................................................................................................... 7-9

Checking the Detailed Information of Histories ....................................................... 7-10

Sending the Log History .......................................................................................... 7-10

vii

Job Operation .................................................................................................................. 7-11

Pause and Resumption of Jobs .............................................................................. 7-11

Canceling of Jobs .................................................................................................... 7-11

Priority Override for Waiting Jobs ........................................................................... 7-11

Reordering Print Jobs ............................................................................................. 7-12

Device/Communication ................................................................................................... 7-13

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-14

8 Setup and Registration (System Menu) .................................................. 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-4

Counter ..................................................................................................................... 8-7

Cassette/MP Tray Settings ....................................................................................... 8-7

Common Settings .................................................................................................... 8-10

Home ....................................................................................................................... 8-35

Copy ........................................................................................................................ 8-36

Send ........................................................................................................................ 8-37

Document Box/USB Drive ....................................................................................... 8-42

FAX ......................................................................................................................... 8-43

Printer ...................................................................................................................... 8-43

Report ..................................................................................................................... 8-47

System/Network ...................................................................................................... 8-53

Edit Destination ....................................................................................................... 8-77

User Login/Job Accounting ..................................................................................... 8-78

User Property .......................................................................................................... 8-78

Date/Timer/Energy Saver ........................................................................................ 8-78

Adjustment/Maintenance ......................................................................................... 8-82

Internet .................................................................................................................... 8-85

Application ............................................................................................................... 8-85

User Authentication and Accounting (User Login, Job Accounting) ... 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Job Account from PC ......................................................................... 9-2

Managing the Users to Use TWAIN for Scanning ..................................................... 9-2

Managing the Users to Use WIA for Scanning .......................................................... 9-2

Managing the Users to Send Faxes from a PC ......................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-5

Authentication Security ............................................................................................. 9-5

Adding a User (Local User List) ................................................................................ 9-8

Changing User Properties ....................................................................................... 9-12

User Login Administration for Printing ..................................................................... 9-15

Managing the Users to Scan Using TWAIN ............................................................ 9-16

Managing the Users to Scan Using WIA ................................................................. 9-17

Managing the Users that Send Faxes from a PC .................................................... 9-18

Local Authorization .................................................................................................. 9-19

Group Authorization Settings .................................................................................. 9-20

Guest Authorization Set. ......................................................................................... 9-23

Obtain NW User Property ....................................................................................... 9-26

Simple Login Settings ............................................................................................. 9-28

ID Card Settings ...................................................................................................... 9-31

PIN Code Authorization ........................................................................................... 9-32

Using User Login Administration .................................................................................. 9-33

Login/Logout ........................................................................................................... 9-33

Overview of Job Accounting .......................................................................................... 9-34

To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-34

Managing the Scan Job Account by Using TWAIN ................................................. 9-34

viii

Managing the Scan Job Account by Using WIA ...................................................... 9-34

Managing the FAX Job Transmitted from a PC ...................................................... 9-34

Enabling Job Accounting ............................................................................................... 9-35

Job Accounting Access ........................................................................................... 9-36

Job Accounting (Local) .................................................................................................. 9-37

Adding an Account .................................................................................................. 9-37

Restricting the Use of the Machine ......................................................................... 9-38

Editing an Account .................................................................................................. 9-40

Deleting an Account ................................................................................................ 9-41

Job Accounting for Printing ..................................................................................... 9-42

Job Accounting for Scan Using TWAIN .................................................................. 9-43

Job Accounting for Scan Using WIA ....................................................................... 9-45

Job Accounting for the FAX Transmitted from a Computer .................................... 9-46

Configuring Job Accounting .......................................................................................... 9-47

Default Setting ......................................................................................................... 9-47

Counting the Number of Pages Printed .................................................................. 9-50

Print Accounting Report .......................................................................................... 9-53

Using Job Accounting .................................................................................................... 9-54

Login/Logout ........................................................................................................... 9-54

Apply Limit ....................................................................................................................... 9-55

Copy/Printer Count ......................................................................................................... 9-56

Unknown User Settings .................................................................................................. 9-57

Unknown ID Job ...................................................................................................... 9-57

Registering Information for a User whose ID is Unknown ....................................... 9-58

10 Troubleshooting ...................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning inside of the Document Processor ........................................................... 10-2

Cleaning Slit Glass .................................................................................................. 10-3

Cleaning Separator ................................................................................................. 10-4

Cleaning Transfer Roller ......................................................................................... 10-5

Toner Container Replacement ................................................................................ 10-7

Replace the Waste Toner Box .............................................................................. 10-11

Loading Paper ....................................................................................................... 10-13

Replacing Staples (4,000-sheet Finisher) ............................................................. 10-14

Replacing Staples (100-sheet Staple Finisher) ..................................................... 10-16

Replacing Staples (Folding Unit) ........................................................................... 10-17

Disposing of the Staple Waste .............................................................................. 10-19

Disposing of the Punch Waste .............................................................................. 10-21

Troubleshooting ............................................................................................................ 10-23

Solving Malfunctions ............................................................................................. 10-23

Machine Operation Trouble ................................................................................... 10-23

Printed Image Trouble ........................................................................................... 10-28

Color Printing Trouble ........................................................................................... 10-31

Remote Operation ................................................................................................. 10-32

Responding to Messages ...................................................................................... 10-34

Adjustment/Maintenance .............................................................................................. 10-54

Overview of Adjustment/Maintenance ................................................................... 10-54

Color Registration Procedure ................................................................................ 10-54

Tone Curve Adjustment ........................................................................................ 10-58

Drum Refresh ........................................................................................................ 10-59

Calibration ............................................................................................................. 10-60

Laser Scanner Cleaning ........................................................................................ 10-60

Developer Refresh ................................................................................................ 10-60

Clearing Paper Jams ..................................................................................................... 10-61

Jam Location Indicators ........................................................................................ 10-61

Remove any jammed paper in Cassette 1 ............................................................ 10-63

Remove any jammed paper in Cassette 2 ............................................................ 10-64

Remove any jammed paper in Cassette 3 ............................................................ 10-66

Remove any jammed paper in Cassette 4 ............................................................ 10-67

Remove any jammed paper in Cassette 5 (Side Feeder (3,000-sheet)) ............... 10-70

Remove any jammed paper in Cassette 5 (Side Feeder (500-sheet×3)/

Large Capacity Side Feeder (500, 1,500-sheet×2)) .............................................. 10-72

Remove any jammed paper in Cassette 6, 7 (Side Feeder (500-sheet×3)) .......... 10-75

Remove any jammed paper in Cassette 6 (Large Capacity Side Feeder

(500, 1,500-sheet×2)) ............................................................................................ 10-77

Remove any jammed paper in Cassette 7 (Large Capacity Side Feeder

(500, 1,500-sheet×2)) ............................................................................................ 10-80

Remove any jammed paper in the Multipurpose Tray .......................................... 10-84

Remove any jammed paper in Right Cover 1 ....................................................... 10-85

Remove any jammed paper in Right Cover 3 ....................................................... 10-89

Remove any jammed paper in Right Cover 4 ....................................................... 10-90

Remove any jammed paper in the Upper Left Tray/4,000-sheet Finisher (Tray C) ... 10-92

Remove any jammed paper in the Lower Left Tray .............................................. 10-93

Remove any jammed paper in the Right Tray ....................................................... 10-94

Remove any jammed paper in the Top Cover, Right Cover 1 (Side Feeder

(500-sheet×3)/Large Capacity Side Feeder (500, 1,500-sheet×2)) ...................... 10-95

Remove any jammed paper in Right Cover 2 (Side Feeder (500-sheet×3)/

Large Capacity Side Feeder (500, 1,500-sheet×2)) .............................................. 10-97

Remove any jammed paper in the Mailbox ........................................................... 10-99

Remove any jammed paper in the Document Processor .................................... 10-100

Remove any jammed paper in the 4,000-sheet Finisher/

100-sheet Staple Finisher (Inner) ........................................................................ 10-101

Remove any jammed paper in the 4,000-sheet Finisher/

100-sheet Staple Finisher (Tray A) ..................................................................... 10-103

Remove any jammed paper in the 4,000-sheet Finisher/

100-sheet Staple Finisher (Tray B) ..................................................................... 10-106

Remove any jammed paper in the Folding Unit (4,000-sheet Finisher) .............. 10-109

Remove any jammed paper in the Folding Tray (4,000-sheet Finisher) ............. 10-115

Remove any jammed paper in the Folding Unit (100-sheet Staple Finisher) ...... 10-119

Remove any jammed paper in the Folding Tray (100-sheet Staple Finisher) ..... 10-124

Clearing a Staple Jam ................................................................................................. 10-129

Clearing a Staple Jam of the 4,000-sheet Finisher ............................................. 10-129

Clearing a Staple Jam of the 100-sheet Staple Finisher ..................................... 10-131

Clearing a Staple Jam of the Folding Unit (4,000-sheet Finisher) ...................... 10-134

Clearing a Staple Jam of the Folding Unit (100-sheet Staple Finisher) .............. 10-138

11 Appendix .................................................................................................. 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Applications ..................................................................................................................... 11-7

Starting Application Use .......................................................................................... 11-7

Checking Details of Application ............................................................................... 11-8

Character Entry Method .................................................................................................. 11-9

Entry Screens .......................................................................................................... 11-9

Entering Characters .............................................................................................. 11-11

Paper .............................................................................................................................. 11-12

Basic Paper Specifications .................................................................................... 11-12

Choosing the Appropriate Paper ........................................................................... 11-13

Special Paper ........................................................................................................ 11-15

Specifications ................................................................................................................ 11-19

Machine ................................................................................................................. 11-19

Copy Functions ..................................................................................................... 11-21

Printer Functions ................................................................................................... 11-22

Scanner Functions ................................................................................................ 11-23

Document Processor ............................................................................................. 11-23

Side Feeder (500-sheet×3) ................................................................................... 11-24

Large Capacity Side Feeder (500, 1,500-sheet×2) ............................................... 11-24

Side Feeder (3,000-sheet) .................................................................................... 11-24

4,000-sheet Finisher ............................................................................................. 11-25

100-sheet Staple Finisher ..................................................................................... 11-26

Punch Unit (For 4,000-sheet/100-sheet Staple Finisher) ...................................... 11-26

Mailbox (For 4,000-sheet Finisher) ....................................................................... 11-27

Folding Unit (For 4,000-sheet Finisher) ................................................................ 11-27

Folding Unit (For 100-sheet Staple Finisher) ........................................................ 11-28

Banner Tray .......................................................................................................... 11-29

Glossary ......................................................................................................................... 11-30

Index ............................................................................................................................ Index-1

> Overview

NOTE

Operations from your PC

Copy functions

Printer functions

Fax functionsUSB driveSend functions

Document Box functions

Original Electronic data Fax dataUSB drive

Output Data

Application

SecurityInput Data

FAX Operation Guide

This function serves a variety of purposes, including saving data in the machine and on a USB drive.

Printing Data Saved in the Printer (page 4-18)

Creating a New Custom Box (page 5-56)

You can expand the machine functions according to your needs.

Application (page 5-14)

You can apply the various machine security levels to your specific needs.

Strengthen security (page xvi)

Frequently-Used Sending Method (page 5-23)

Command Center RX

You can check the status and change the settings of the machine from a Web browser on your computer.

Command Center RX (page 2-63)

Command Center RX User Guide

Copying (page 5-19)

Printing from PC (page 4-1)

Saving Documents to USB Drive (Scan to USB) (page 5-70)

Overview

• Before using the machine, be sure to read the following:

Legal and Safety Information

• To prepare the device for use, including setting up cable connections and installing software.

Installing and Setting up the Machine

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use

(page 1-1)

(page 3-1)

(page 2-1)

xii

> Machine Features

1~10

1~30

11~201121~30

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used functions with just one touch (Favorites)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Program (page 5-11)

Interrupt other running jobs and execute your copy job immediately (Interrupt Copy)

You can interrupt other running jobs and execute your copy job immediately. When other users are copying a large number of sheets, this function allows you to interrupt those jobs and make your copies immediately.

When the interruption copy ends, the machine resumes the paused print jobs.

Interrupt Copy (page 5-22)

Check the finishing before copying a large number of sheets (Proof Copy)

It is possible to copy one sheet before copying a large number of sheets. This enables you to check the contents and finishing and copy the desired number of sheets without scanning the original again if you are satisfied with the result. If you want to make changes, you can change the settings and copy only one sheet again.

Proof Copy (page 5-21)

Optimize your office workflow

Scan originals of different sizes at a time (Mixed Size Originals)

It is useful when preparing conference materials.

You can set the different sized originals at one time so you don't need to reset the originals regardless of size.

Mixed Size Originals (page 6-21)

Scan a large number of originals in separate batches and produce as one job (Continuous Scan)

It is useful when preparing manypage handouts.

When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied or sent as one job.

Continuous Scan (page 6-72)

Send one time with multiple sending options (Multi Sending)

You can send a same document to the multiple destinations using a different method.

You can specify multiple destinations of different send methods such as Email, SMB, and Fax.

You can reduce your workflow by sending a job at once.

Sending to Different Types of Destinations (Multi Sending) (page 5-38)

xiii

> Machine Features

Optimize your office workflow

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Creating a New Custom Box (page 5-56)

Save energy and cost

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

In addition, the machine can automatically be switched into Sleep and recovered at a specified time for each day of the week.

Energy Saver Function (page 2-41)

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Program (page 5-11)

Skip blank pages when printing (Skip Blank Page)

When there are blank pages in a scanned document, this function skips the blank pages and prints only pages that are not blank.

Skip Blank Page (page 6-77)

xiv

> Machine Features

Create attractive documents

Prevent image bleed-through (Prevent Bleed-through)

You can prevent image bleed-through from the reverse side when scanning thin originals.

Prevent Bleed-thru (page 6-42)

Create attractive documents

Print a stamp on copies (Text Stamp / Bates Stamp)

Erase the extra shaded area (Erase Shadowed Areas)

When scanning with the document processor open, erase the extra shaded area.

Erase Shadowed Areas (page 6-59)

Change appearance of image easily (One touch image adjust)

Create a booklet (Booklet)

It is useful when preparing handout. You can create a magazine, pamphlet, or other booklet from sheet originals.

Facing-page, two-sided copies of originals can be folded down the center to create a booklet.

The cover page can be printed onto colored paper or heavy paper.

Booklet (page 6-51)

It is useful when adding text or date that is not included in originals.

You can add desired text and date as a stamp.

Tex t St a m p (page 6-66) Bates Stamp (page 6-69)

Change the appearance of image by using the preset settings.

You can change the appearance of image by simple operation without making fine adjustment.

One-touch Image Adjust (page 6-38)

> Machine Features

OK !

Strengthen security

Password-protect a PDF file (PDF Encryption Functions)

Use the PDF format's password security options to restrict document viewing, printing and editing.

Encrypted PDF Password (page 6-89)

Strengthen security

Protect data on the hard disk/SSD (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the hard disk/ SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the hard disk/SSD.

Data Security (page 8-72)

Strengthen security (Settings for Administrator)

Prevent loss of finished documents (Private Print)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-18)

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-6)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-61)

xvi

> Machine Features

1 MB

Use functions more efficiently

Expand functions as necessary (Application)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available.

Application (page 5-14)

Display file size before sending / storing a job (File Size Confirmation)

You can check the file size before sending/storing the document.

If your server specifies an e-mail size limit, you can check and change the size in advance.

File Size Confirmation (page 6-87)

Install the machine without concerning the network cables (Wireless Network)

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

Configuring the Wireless Network (page 2-34)

Setting Wi-Fi Direct (page 2-38)

Configuring NFC (page 2-40)

Use functions more efficiently

Use USB drive (USB Drive)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB drive by plugging it directly into the machine.

Original scanned at the machine can be saved in the USB drive also.

Printing Documents Stored in Removable USB Drive (page 5-68)

Saving Documents to USB Drive (Scan to USB) (page 5-70)

Specify image file format (File Format)

You can select the various file formats when sending/storing images.

File Format (page 6-80)

Scan the long originals (Long Original)

You can scan the long originals such as Contract and Data log.

Long Original (page 6-88)

xvii

> Machine Features

Use functions more efficiently

Skip the error job (Job Skip Functions)

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

Error Job Skip (page 8-79)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print, send or download data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-63)

xviii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a

document being scanned is color or black & white.

Full Color Scans a document in full color. page 6-35

Grayscale Scans a document in grayscale. page 6-36

Single Color Prints in any desired color. page 6-35

Black & White Scans a document in black & white. page 6-35

Reference

page

page 6-35

For details, refer to the following:

Color Selection (page 6-35)

xix

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

Sample image

I want to...

Before After

Easily adjust the image quality to match your own image

Function Page

Adjust the skin color.

Example: Create a tanned effect.

Adjust the blue landscape.

Example: Make the blue more vivid

Adjust the green landscape.

Example: Change to yellowgreen

Produce overall image vividly. One Touch Image

Remove dark background or bleed-through from the original such as a newspaper.

One Touch Image Adjust

[Portrait Photo]

One Touch Image Adjust

[Landscape Photo (Blue)]

One Touch Image Adjust

[Landscape Photo (Green)]

Adjust

[Vivid]

Program

[Vivid Copy]

Program

[Newspaper Copy]

page 6-38

page 6-39

page 5-11

Clearly reproduce fine lines, faint lines, broken lines, and other fine details in a CAD or other drawings.

Clearly reproduce the text or colors of a highlighter.

Program

[Drawing Copy]

Program

[Highlighter Copy]

page 5-11

> Color and Image Quality Functions

Sample image

I want to...

Before After

Adjust the color precisely.

Adjust the density. Density page 6-32

Function Page

Adjust the color by strengthening blue or red tones.

Example: Strengthening red

Change the image by individually adjusting each of the six colors: red, blue, green, cyan, magenta, and yellow.

Example: Changing red tones close to yellow to yellow, and cyan tones close to blue to blue

Adjust the saturation. Saturation page 6-41

Adjust the image quality precisely

Emphasize or blur the image outline.

Example: Emphasize the image outlines

Adjust the difference between dark and light parts of the image.

Color Balance page 6-36

Hue adjustment page 6-37

Sharpness page 6-40

Contrast page 6-40

Darken or lighten the background (the area with no texts or images) of a document.

Example: Lightening the background

Prevent bleed-through in 2-sided originals.

Adjust the scanned image

Decrease the file size and produce the characters clearly.

Convert a paper document to PDF with searchable text.

xxi

Background Density page 6-41

Prevent Bleedthrough

File format

[High Comp. PDF]

File format [PDF] or [High Comp. PDF] with [OCR]

page 6-42

page 6-80

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed Guides

Quick Guide

Start using the machine quickly

For safe use of the machine

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (8353ci/7353ci)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

xxii

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the fax functions

Use the ID card

Strengthen security

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates default settings and other information.

FAX Operation Guide

Explains how to use the fax function.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Encryption/Overwrite Operation Guide

Explains how to introduce and use the Data Encryption/Overwrite Function, and how to overwrite and encrypt data.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

Scan images and save with information

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save scanned documents.

PRESCRIBE Commands Command Reference

Print without using the

Describes the native printer language (PRESCRIBE commands).

printer driver

Install the following versions of Adobe Reader to view the manuals on the DVD.

Version 8.0 or later

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

xxiii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the

4 Printing from PC Explains functions that are available when the machine is used as a printer.

5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals,

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel

8 Setup and Registration

(System Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

machine, such as how to load paper and create an address book.

making copies, sending documents, and using document boxes.

jobs being printed or waiting to print. Also explains how to check paper and toner levels, how to check the device status, and how to cancel fax transmission.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

or other problem occurs.

11 Appendix Describes convenient options that are available for the machine. Provides

information on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xxiv

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xxv

> About the Operation Guide (this Guide)

User Login/Job Accounting

User Login Setting:

Status

Unknown User Settings:

Job Accounting Setting:

m020168

User Login/Job Accounting - Job Accounting Setting

Change

Job Accounting:

Status

Job Accounting Access:

Job Accounting (Local):

Apply Limit:

Copy/Printer Count:

Change

m020174

Conventions Used in Procedures for Operating the Machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [ ].



Select [Common Settings].



Select [Sound].

Select [Next] of "Job Accounting Settings".



Select [Change] of "Job Accounting ".

[System Menu/Counter] key > [Common Settings] > [Sound]

"Job Accounting Settings" [Next] > "Job Accounting" [Change]

xxvi

> About the Operation Guide (this Guide)

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

Orientation Setting Position

Vertical orientation

Horizontal orientation (-R)

Original

Paper

Original

(X=Length, Y=Width)

Original Original

Paper Paper

Icons on the touch

panel

Indicated size in this

A4, B5, Letter .etc

A4-R, B5-R, Letter-R .etc

Guide

Original Original

Paper

Paper Paper

*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the

following.

Specifications

(page 11-19)

xxvii

> Menu Map

Copy

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Org./Paper/Finishing Original Size (page 6-18)

Paper Selection (page 6-19

Mixed Size Originals (page 6-21

Original Orientation (page 6-24

Collate/Offset (page 6-26

Fold (page 6-25

Staple/Punch Staple (page 6-27)

Paper Output (page 6-31

ID Card Copy (page 6-32

Color/Image Quality Density (page 6-32)

Original Image (page 6-33)

EcoPrint (page 6-34)

Color Selection (page 6-35)

Color Balance (page 6-36)

Hue Adjustment (page 6-37)

)

Punch (page 6-29

)

One-touch Image Adjust (page 6-38)

Sharpness (page 6-40)

Background Density Adj. (page 6-41)

Saturation (page 6-41)

Prevent Bleed-thru (page 6-42)

Contrast (page 6-40)

Trapping (page 6-42)

Erase Colors (page 6-43)

xxviii

> Menu Map

Layout/Edit Zoom (page 6-43)

Combine (page 6-46

Margin/Centering (page 6-46

Border Erase (page 6-49

Booklet (page 6-51

Duplex (page 6-54

Form Overlay (page 6-58

Erase Shadowed Area (page 6-59

Page # (page 6-60

Cover (page 6-57

Insert Sheets/Chapters (page 6-62

Image Repeat (page 6-65

Text Stamp (page 6-66

Bates Stamp (page 6-69

Memo Page (page 6-63

Poster (page 6-64)

)

Advanced Setup Continuous Scan (page 6-72)

Auto Image Rotation (page 6-72

Negative Image (page 6-73

Mirror Image (page 6-73

Job Finish Notice (page 6-73

File Name Entry (page 6-74

Priority Override (page 6-74

Repeat Copy (page 6-75

OHP Backing Sheet (page 6-76)

DP Read Action (page 6-77)

Skip Blank Page (page 6-77

Program (page 5-11)

)

xxix

+ 694 hidden pages