Kyocera 3040, 2540 User Manual

2540 3040

Advanced Operation Guide

Please read the Operation Guide before using this machine. Keep it close to the machine for easy reference.

This Advanced Operation Guide is for models 2540 and 3040. In this guide, 2540 refers to the 25 cpm (copies per minute) model and 3040 to the 30 cpm model.

Note This Advanced Operation Guide contains information that corresponds to using both the inch and metric versions of these machines.

The inch versions of these machines are shown in the screens in this guide. If you are using the metric version, use the messages provided for the inch version as reference only. In the body text, only the inch messages are given if these versions differ only in capitalization. When there is even a slight difference in the message, we have listed the information for the inch version followed, in brackets, by the corresponding information for the metric version.

Included Guides

The following guides are included with this machine. Refer to the proper guide based on your requirements.

Operation Guide

Describes how to load paper, basic copy operations, and troubleshooting.

Advanced Operation Guide (This Guide)

Explains copying features in depth, as well as default settings.

Quick Start Guide

Lists and briefly describes the copy functions of the machine.

Legal Information and Conventions ............................................iii

1 Copy Functions .......................................................................... 1-1

Selecting Paper Source ............................................................ 1-2

Selecting Original Size ............................................................... 1-3

Copy Quantity ............................................................................. 1-5

Orientation of Original Document ............................................. 1-6

Offset Mode ................................................................................. 1-7

Stapling ....................................................................................... 1-8

Combine Mode ............................................................................ 1-9

Margin Mode ............................................................................. 1-12

Centering Originals .................................................................. 1-13

Border Erase ............................................................................. 1-14

Page Numbering ....................................................................... 1-16

Cover Mode ............................................................................... 1-18

Booklet from Sheets ................................................................. 1-19

Booklets from Facing Pages ................................................... 1-21

Memo Mode ............................................................................... 1-22

Continuous Scan ...................................................................... 1-24

Proof Copy ................................................................................ 1-24

Repeat Copy .............................................................................. 1-25

Auto Image Rotation ............................................................... 1-27

Selecting Output Destination .................................................. 1-28

EcoPrint ..................................................................................... 1-28

Negative Image Copying ......................................................... 1-29

Mirror Copying .......................................................................... 1-29

Mixed Size Originals Mode ...................................................... 1-30

Programmed Copying .............................................................. 1-31

Assigning Register Keys ......................................................... 1-33

Job Build ................................................................................... 1-34

2 Output Management Functions ................................................. 2-1

Overview of Output Management Functions ........................... 2-2

Using the Output Management Functions ............................... 2-2

3 System Menu .............................................................................. 3-1

Default Settings .......................................................................... 3-2

Setting MP Tray ........................................................................ 3-23

Registering Non-standard Sizes for Originals ....................... 3-24

Drum Refresh ............................................................................ 3-25

Printing Reports ....................................................................... 3-26

Checking Total Copy Count .................................................... 3-28

4 Job Accounting .......................................................................... 4-1

Overview of Job Accounting ..................................................... 4-2

Managing Accounts ................................................................... 4-4

Copy Count per Department .................................................... 4-10

Activating and Deactivating Job Accounting ........................ 4-12

Job Accounting Default Settings ............................................ 4-13

Using Job Accounting ............................................................. 4-18

5 Troubleshooting ......................................................................... 5-1

Solving Malfunctions ................................................................. 5-2

Responding to Error Messages ................................................. 5-4

6 Appendix ..................................................................................... 6-1

Paper ............................................................................................ 6-2

Intercompatibility of Functions ............................................... 6-10

Glossary .................................................................................... 6-15

Index ....................................................................................Index-1

Legal Information and Conventions

Please read this information before using your machine.

Regarding Tradenames

• PRESCRIBE and ECOSYS are registered trademarks of Kyocera

Corporation.

• KPDL is trademark of Kyocera Corporation.

• Windows and Windows Server are registered trademarks of

Microsoft Corporation.

• Windows NT is a trademark of Microsoft Corporation.

• PCL and PJL are registered trademarks of Hewlett-Packard

Company.

• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe Systems Inc.

• PowerPC is a trademark of International Business Machines Corporation.

• CompactFlash is a trademark of SanDisk Corporation.

• This product was developed using the Tornado™ Real Time

Operating System and Tools from Wind River Systems.

• This product uses PeerlessPrintXL to provide the HP LaserJet compatible PCL 6 language emulation. PeerlessPrintXL is a trademark of Peerless Systems Corporation, 2381 Rosecrans Ave. El Segundo, CA 90245, U.S.A.

• TrueType is a registered trademark of Apple Computer Inc.

• All resident fonts in this printer are licensed from Monotype Imaging

Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation.

• This product contains UFST™ and MicroType Imaging Inc.

All other brand and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

from Monotype

IBM PROGRAM LICENSE AGREEMENT

THE DEVICE YOU HAVE PURCHASED CONTAINS ONE OR MORE SOFTWARE PROGRAMS (“PROGRAMS”) WHICH BELONG TO INTERNATIONAL BUSINESS MACHINES CORPORATION (“IBM”). THIS DOCUMENT DEFINES THE TERMS AND CONDITIONS UNDER WHICH THE SOFTWARE IS BEING LICENSED TO YOU BY IBM. IF YOU DO NOT AGREE WITH THE TERMS AND CONDITIONS OF THIS LICENSE, THEN WITHIN 14 DAYS AFTER YOUR ACQUISITION OF THE DEVICE YOU MAY RETURN THE DEVICE FOR A FULL REFUND. IF YOU DO NOT SO RETURN THE DEVICE WITHIN THE 14 DAYS, THEN YOU WILL BE ASSUMED TO HAVE AGREED TO THESE TERMS AND CONDITIONS.

iii

The Programs are licensed not sold. IBM, or the applicable IBM country organization, grants you a license for the Programs only in the country where you acquired the Programs. You obtain no rights other than those granted you under this license.

The term “Programs” means the original and all whole or partial copies of it, including modified copies or portions merged into other programs. IBM retains title to the Programs. IBM owns, or has licensed from the owner, copyrights in the Programs.

1. License

Under this license, you may use the Programs only with the device on which they are installed and transfer possession of the Programs and the device to another party. If you transfer the Programs, you must transfer a copy of this license and any other documentation to the other party. Your license is then terminated. The other party agrees to these terms and conditions by its first use of the Program.

You may not:

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2) reverse assemble or reverse compile the Program; or

3) sublicense, rent, lease, or assign the Program.

2. Limited Warranty

The Programs are provided “AS IS.”

THERE ARE NO OTHER WARRANTIES COVERING THE PROGRAMS (OR CONDITIONS), EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Some jurisdictions do not allow the exclusion of implied warranties, so the above exclusion may not apply to you.

SUPPLEMENT TO AGREEMENT FOR SOFTWARE BUNDLING AND DISTRIBUTION FOR ALDC

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IBM's entire liability under this license is the following;

1) For any claim (including fundamental breach), in any form, related in any way to this license, IBM’s liability will be for actual damages only and will be limited to the greater of;

a) the equivalent of U.S.$25,000 in your local currency; or b) IBM's then generally available license fee for the Program

This limitation will not apply to claims for bodily injury or damages to real or tangible personal property for which IBM is legally liable. IBM will not be liable for any lost profits, lost savings, or any incidental damages or other economic consequential damages, even if IBM, or its authorized supplier, has been advised of the possibility of such damages. IBM will not be liable for any damages claimed by you based on any third party claim. This limitation of remedies also applies to any developer of Programs supplied to IBM. IBM’s and the developer’s limitations of remedies are not cumulative. Such developer is an intended beneficiary of this Section. Some jurisdictions do not allow these limitations or exclusions, so they may not apply to you.

4. General

You may terminate your license at any time. IBM may terminate your license if you fail to comply with the terms and conditions of this license. In either event, you must destroy all your copies of the Program. You are responsible for payment of any taxes, including personal property taxes, resulting from this license. Neither party may bring an action, regardless of form, more than two years after the cause of action arose. If you acquired the Program in the United States, this license is governed by the laws of the State of New York. If you acquired the Program in Canada, this license is governed by the laws of the Province of Ontario. Otherwise, this license is governed by the laws of the country in which you acquired the Program.

Monotype Imaging License Agreement

1. “Software” shall mean the digitally encoded, machine readable,

scalable outline data as encoded in a special format as well as the UFST Software.

2. You agree to accept a non-exclusive license to use the Software to

reproduce and display weights, styles and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3. To protect proprietary rights of Monotype Imaging, you agree to

maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4. You agree not to duplicate or copy the Software or Typefaces, except

that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original.

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Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

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8. Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging. In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9. Massachusetts U.S.A. law governs this Agreement.

10.You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging.

11. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12.You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

About this Operation Guide

This Operation Guide contains the following chapters:

1 Copy Functions

Describes the full-featured copying functions of the machine.

2 Output Management Functions

Explains the output management functions.

3 System Menu

Covers general default settings.

4 Job Accounting

Explains how to manage job accounting to share usage among various departments.

5 Troubleshooting

Explains how to handle error messages and other problems.

Appendix

Lists supported paper and intercompatible functions. Includes a glossary.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention

Bold Indicates operation panel

[Regular] Indicates touch panel

Italic Indicates touch panel

Note Indicates supplemental

IMPORTANT Indicates items that are

Description Example

Press the Start key.

keys.

Press [Basic].

keys.

Ready to copy is

messages.

information or operations for reference.

displayed.

IMPORTANT -

required or prohibited so as to avoid problems.

Note -

vii

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to indicate the orientation of the original/paper, horizontal orientation is indicated by an additional R character.

Set direction Indicated size

Vertical direction

B B

A4, B5, A5, B6, A6, 16K

A A

Original Size

For original/paper, dimension A is longer than B. Horizontal direction

B B

Original Size

For original/paper, dimension A is shorter than B.

a. The size of original/paper that can be used depends on the

function and source tray. For further details, refer to the page detailing that function or source tray.

A4R, B5R, A5R, B6R, A6R, 16KR

viii

1 Copy Functions

This chapter covers the following topics.

Selecting Paper Source 1-2

Selecting Original Size 1-3

Standard Sizes ........................................................................ 1-3

Other Standard Sizes .............................................................. 1-3

Size Entry ................................................................................ 1-4

Custom Size ............................................................................ 1-4

Copy Quantity 1-5

Orientation of Original Document 1-6

Offset Mode 1-7

Stapling 1-8 Combine Mode 1-9

Margin Mode 1-12

Centering Originals 1-13 Border Erase 1-14

Sheet Border Erase............................................................... 1-14

Book Border Erase ................................................................ 1-14

Separate Border Erase.......................................................... 1-15

Page Numbering 1-16

Cover Mode 1-18 Booklet from Sheets 1-19

Booklets from Facing Pages 1-21

Memo Mode 1-22 Continuous Scan 1-24

Proof Copy 1-24

Repeat Copy 1-25

Preparing a Job for Repeat Copy .......................................... 1-25

Repeat Copy Output.............................................................. 1-25

Auto Image Rotation 1-27

Selecting Output Destination 1-28

EcoPrint 1-28 Negative Image Copying 1-29

Mirror Copying 1-29

Mixed Size Originals Mode 1-30 Programmed Copying 1-31

Using Programs to Copy ....................................................... 1-31

Editing Program Names ........................................................ 1-31

Deleting programs ................................................................. 1-32

Assigning Register Keys 1-33

Assigning Register Keys........................................................ 1-33

Deleting Register Keys.......................................................... 1-33

Job Build 1-34

Job Build Procedure .............................................................. 1-34

Setting Functions................................................................... 1-37

Copy Functions 1-1

p t

Ready to copy.

11×8½" Plain

11×17" Color

11×8½" Plain

8½×11" Plain

APS

MP Tr ay Plain

Auto %

100%

Zoom

Auto Density

Density

ProgramFunctionUser c h o iceBasic

Selecting Paper Source

To select paper of different sizes, change the cassette or MP tray paper source.

Follow the steps as below to select the paper source.

1 Place the original.

When [APS] is selected, paper matching the size of the original will be selected automatically.

Off

Sta Lef

Sta

2 To change the paper size, press the button corresponding to the

3 Press the Start key. Copying begins.

Note You may override the automatic paper selection default. For further details, refer to Setting Auto Paper Selection on page 3-5.

desired paper size to select that paper source.

When using the MP tray, refer to Chapter 2 of Operation Guide: Setting Media Type and Paper Size for the Cassettes and MP Tray to set the paper size and media type.

1-2 Copy Functions

Selecting Original Size

Specify the size of originals that will serve as the basis for scanning. Be sure to specify the original size when copying originals of nonstandard sizes.

Select the original size from the following groups of original size.

• Standard Sizes – Select from commonly used standard sizes. Inch models: 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11",

5 1/2 × 8 1/2", 8 1/2 × 5 1/2", 8 1/2 × 13 1/2", 8 1/2 × 13" (Oficio II), 11 × 15", A4 and A4R

Metric models: A3, B4, A4, A4R, B5, B5R, A5, A5R, B6, B6R, A6R, Folio, 11 × 15", 11 × 8 1/2" and 8 1/2 × 11"

• Other Standard Sizes – Select from special-purpose standard sizes.

Inch models: A3, B4, B5, B5R, A5, A5R, B6, B6R, A6R, Folio, P. Card, OUFUKU HAGAKI, 8K, 16K and 16KR

Metric models: 11 × 17", 8 1/2 × 14", 5 1/2 × 8 1/2", 8 1/2 × 5 1/2", 8 1/2 × 13 1/2", 8 1/2 × 13" (Oficio II), Pstcard, OUFUKU HAGAKI, 8K, 16K and 16KR

•Size Entry – Enter the size for when not shown in the list of standard sizes.

Inch models Vertical: 2 - 11 5/8" (1/8" increments), Horizontal: 2 - 17" (1/8"

increments) Metric models Vertical: 50 - 297 mm (1 mm increments), Horizontal: 50 - 432 mm

(1 mm increments)

•Custom Size – Select entered and registered original sizes. For setting custom original sizes, refer to Registering Non-standard Sizes for Originals on page 3-24.

Ready to copy.

Origin a l S ize

Select

size

Size Entry Other

stand.Size

Auto 8½×14"

5½×8½"11×17"

8½×11"

11×8½"

8½×5½"

11×15"

Shortcut

8½×13½"

8½×13"

Standard Sizes

Follow the steps as below to specify the standard size.

1 Place the original. 2 Press [Function]. 3 Press [Original Size]. 4 Select the original size.

Choose [Auto] to match the size of placed originals automatically.

5 Press the Start key. Copying begins.

Other Standard Sizes

Follow the steps as below to specify the other standard sizes.

1 Place the original. 2 Press [Function]. 3 Press [Original Size].

Copy Functions 1-3

Ready to copy.

Origin a l S ize

Select size

Size Entry A5

Other stand.Size

Ready to copy.

Origin a l S ize

Select size

Size Entry

Other stand.Size

4 Press [Other stand.Size] ([Others stand.Size]).

Pap

5 Select the original size.

Shortcut

6 Press the Start key. Copying begins.

Folio

P.Card OUFUKU

HAGAKI

16K

Size Entry

Follow the steps as below to enter the original size when not listed in the standard sizes.

1 Place the original. 2 Press [Function]. 3 Press [Original Size]. 4 Press [Size Entry]. 5 Press [+] or [–] to set the Y (height) and X (width) sizes.

With the metric models, you may enter the size directly using the numeric keys by pressing [#-Keys].

6 Press the Start key. Copying begins.

( 2~11

5/8

) ( 2~17)

.2 .2

Shortcut

XY" "

Set original scanning ra

Custom Size

Follow the steps as below to specify one of the custom sizes.

1 Place the original. 2 Press [Function]. 3 Press [Original Size].

Paper Size

Shortcut

8½×14"

5½×8½""

8½×5½"

11×15"

8½×13½"

8½×13"

Back

100%

Set

11×8½"

Custom Size

11/16

×16

11/16

×16

11/16

×16

11/16

×16

9/16

4 Select the original size from Custom Size (Use regist). 5 Press the Start key. Copying begins.

1-4 Copy Functions

Copy Quantity

Sets the number of sheets to copy. You may specify up to 999 sheets for a single copy job.

Follow the steps as below to specify the copy quantity.

1 Place the original.

Auto %

100%

Zoom

Auto Density

Density

Progra mFunctionoice

Paper Size Set

100%

Off

Staple Left Top

Staple

11×8½"

4 in 1

Mar gin Left

Bord Erase Sheet

2 Use the numeric keys on the operation panel to enter the desired

copy quantity.

Note To clear the copy quantity, press the Stop/Clear key. Copy quantity will be reset to 1.

3 Press the Start key. Copying begins.

Copy Functions 1-5

Orientation of Original Document

Orientation of the original must be specified to use the following functions.

• Duplex Mode

• Split Mode (separate copies from two-sided originals)

• Margin Mode

• Centering Originals

• Border Erase

• Combine Mode

• Memo Pages

• Page Numbering

• Booklet

• Stapling (optional feature)

Placing originals on the platen

k Origina l Orientat ion. can

own at right side of display. w the steps. If setting mode is g, incorrect copy will result .

Shortcut

Paper Size

11×8½"

100%

Back

Select Origin a l Orie ntation.

Top Edge Top

Set

Top Edge Left

Original [Top Edge Top] [Top Edge Left]

Placing originals in the optional document processor

Original [Top Edge Top] [Top Edge Left]

Note The default setting for the original orientation may be

changed. For further details, refer to Orientation of Original Document on page 3-17.

Follow the steps as below to specify the original orientation.

1 Place the original. 2 Press [Function] and then press [T Down]. 3 Press [Original Orient.]. 4 According to the placed orientation of the original, press [Top Edge

Top] or [Top Edge Left].

5 Press [Close]. 6 Configure the functions which require specification of the original

orientation, such as Duplex mode.

7 Press the Start key. Copying begins.

1-6 Copy Functions

Offset Mode

Original Copy

Ready to copy.

Collate/Offset

Collate Offset

Collate Off

Collate:On

Off

Outputs printed copies such that each set is stacked perpendicular (rotated 90 degrees) to the previous set.

Note Use of this feature requires paper of the same size must be loaded in the different cassettes with portrait and landscape orientations.

Only 11 × 8 1/2", A4, B5 and 16K paper sizes may be used with Offset mode.

Follow the steps as below for using Offset mode.

1 Press [Function]. 2 Press [Collate/Offset]. 3 Press [On]. 4 Use the numeric keys to enter the copy quantity.

Shortcut

5 Place the original and press the Start key. Copying begins.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

Copied pages are output to the top tray offset per each set.

Copy Functions 1-7

Stapling

Staples sets of copies.

Note Requires the optional document finisher or built-in finisher.

The orientations of the original and corresponding staple positions are as follows.

Copy Original Orientation of Original

Platen

Document processor

Staple Mode. Turn over paper in the cassette if output does not align .

Staple Mode

Off

1 staple

PositionStaple

Upper Left

Upper Right

Shortcut

Follow the steps as below for stapling.

1 Press [Function] and then press [T Down]. 2 Press [Staple].

3 Press [1 staple]. 4 Select the staple position.

5 Place the original and press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

1-8 Copy Functions

Combine Mode

Images from either two or four originals are reduced and combined onto a single copy. The page boundary of each original can be indicated by a solid or dotted line.

Note Combine mode supports 11 × 17", 11 × 8 1/2", 8 1/2 × 11", A3, B4, A4, A4R, B5, B5R, 8K, 16K and 16KR paper sizes.

2-in-1 Mode

Copy two originals onto a single sheet. This mode can be used with Duplex mode to copy four originals onto one sheet.

The orientations of the original and corresponding output are as follows.

Copy Original Orientation of Original

Platen

Document processor

Note When placing the original on the platen, copy originals in the

page order.

Copy Functions 1-9

4-in-1 Mode

For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet.

The orientations of the original and corresponding output are as follows.

Copy Original Orientation of Original

Platen

Note When placing the original on the platen, copy originals in the

page order.

Types of Page Boundary Lines

Document processor

Choose from the following options for lines to indicate page boundaries.

None DottedSolid Position

Mark

Follow the steps as below to combine originals.

1 Press [Function]. 2 Press [Combine].

1-10 Copy Functions

e e

Ready to copy.

Combine

Off

2 in 1

4 in 1

Layout

Shortcut

Border line

None

Solid

Dotted Position

Mar k

3 Press either [2 in 1] ([2-in-1]) or [4 in 1] ([4-in-1]). 4 Select desired page sequence from Layout.

5 Select the page boundary line from Border line.

Sel Ori

6 Place the original and press the Start key.

If the original has been placed on the optional document processor,

T T

copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

Copy Functions 1-11

e e

Ready to copy.

e e

o o

Mar gin/Centering

Off

Mar gin

Centering

Front page

(0~¾)

Left

Margin Mode

You can shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. Margin widths are as follows.

Model Type Range

Inch models 0 - 3/4" (1/8" increments) Metric models 0 - 18 mm (1 mm increments)

Margin on the Back Side

When duplexing, you can also specify the margin on the back side.

Auto – Automatically sets margins to match the front side setting. When [Auto] is specified, the left and right margins on the front are reversed on the back. In other words, when the left margin of the front side is set to 1/2" (10 mm), the back side right margin is set to 1/2" (10 mm). The top and bottom margin widths on the back will match those on the front.

Separate Front/Back Margins – Enables you to specify the front and back settings separately.

Note You can set the default margin width. For further details, refer to Setting Margin Defaults on page 3-8.

Follow the steps as below to use the Margin mode.

1 Place the original so the top edge is aligned with the back or left of

the platen.

2 Press [Function]. 3 Press [Margin/Centering]. 4 Press [Margin]. 5 Press [S], [T], [W] or [X] to adjust the top, bottom, left and right

Shortcut

(0~¾)

Auto

Back page margin

Sel Ori

margins.

6 For duplex copying, press [Back page margin].

T T

Ready to copy.

Back page margin

Auto

Front/Back margin

Back page

(0~¾)

7 Press [Auto] or [Front/Back margin].

Sel Ori

[Auto] specifies the margin on the back side automatically based on the front margin.

For [Front/Back margin], press [S], [T], [W] or [X] to adjust the top, bottom, left and right margins.

8 Depending on the placed original, select [Top Edge Top] or [Top

T T

Edge Left] from Select Original Orientation.

9 Press the Start key. Copying begins.

1-12 Copy Functions

e e

Ready to copy.

o o

Mar gin/Centering

Off

Mar gin

Centering

Able to center scanned image on paper.

Shortcut

Centering Originals

When copying onto paper larger than the original size, centers the original image on the paper.

Follow the steps as below for centering.

1 Place the original so the top edge is aligned with the back or left of

the platen.

2 Press [Function]. 3 Press [Margin/Centering]. 4 Press [Centering]. 5 Depending on the placed original, select [Top Edge Top] or [Top

Sel Ori

Edge Left] from Select Original Orientation.

6 Press the Start key. Copying begins.

T T

Copy Functions 1-13

Original Copy

Border Erase

Prevents the appearance of shadows from around the edges of originals.

Choose from the following Border Erase modes.

Sheet Border Erase – Use this mode to erase black borders around the single sheet original.

Book Border Erase – Use this mode to erase black borders around the edges and in the middle of the original such as a thick books. You can specify the widths individually to erase the borders around the edges and in the center of the book.

Separate Border Erase – Use this mode to specify border widths individually on all sides to erase.

The border widths that can be set for each mode are as follows.

Ready to copy.

Border Erase

Off

Bord Erase Sheet

Book Erase

Individual BordrErase

Original Copy

Shortcut

(0~2)

Border "

Model Type Range

Inch models 0 - 2" (1/8" increments) Metric models 0 - 50 mm (1 mm increments)

Note You can set the default width for erasing borders. For further details, refer to Erasing Borders on page 3-9.

Sheet Border Erase

Follow the steps as below to erase the black borders from around the edges of the single sheet original.

1 Place the original. 2 Press [Function]. 3 Press [Border Erase]. 4 Press [Bord Erase Sheet]. 5 Press [+] or [–] to set the border erase width.

With metric models, you can enter the border width directly using the numeric keys by pressing [#-Keys].

6 Press the Start key. Copying begins.

Book Border Erase

Follow the steps as below to erase the black borders around the edges of original such as a book.

1 Place the original. 2 Press [Function].

1-14 Copy Functions

Ready to copy.

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Border Erase

Off Bord Erase

Sheet

Book Erase

Individual BordrErase

Ready to copy.

Border Erase

Off Bord Erase

Sheet Book

Erase

Individual BordrErase

Border

(0~2)

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(0~2)

¼ " ¼ "

Top

¼ " ¼ "

Left

Shortcut

¼½

Gutter

Shortcut

Bottom

Right

3 Press [Border Erase]. 4 Press [Book Erase]. 5 Press [+] or [–] to set the Border (outer edges) and Gutter (middle)

border widths.

With metric models, you can enter the border width directly using the numeric keys by pressing [#-Keys].

6 Press the Start key. Copying begins.

Separate Border Erase

Follow the steps as below to erase the black borders specifying the width of the borders individually.

1 Place the original so the top edge is aligned with the back or left of

the platen.

2 Press [Function]. 3 Press [Border Erase]. 4 Press [Individual BordrErase]. 5 Depending on orientation of the placed original, select [Top Edge

Top] or [Top Edge Left] from Select Original Orientation.

6 From [Top], [Bottom], [Left] and [Right], select the desired border to

adjust the border width.

Ready to copy.

Individual Border Erase

Top

(0~2)

7 Press [+] or [–] to set the border erase width.

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With metric models, you can enter the border width directly using the numeric keys by pressing [#-Keys].

8 Press [Close]. To specify widths of other borders to erase, repeat

steps 6 - 8.

9 Press the Start key. Copying begins.

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Copy Functions 1-15

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Ready to copy.

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Page #

Off

-1-

P.1

1/n

Start Page # Start #

Select 1st page

Finish P ag e #

Last page

Select last page

Shortcut

Select start #

Denominator #

Auto

Sel denominat or #

Page Numbering

Numbers multi-page originals in sequential order. The formats of numbering include: [- 1 -], [P. 1], or [1/n]. [1/n] prints the total number of pages in the place of ‘n’.

The page number will be centered at the bottom of the page.

Original [- 1 -] [P. 1] [1/n]

Follow the steps as below for page numbering.

1 Place the original so the top edge is aligned with the back or left of

the platen.

2 Press [Function]. 3 Press [Page #] ([Page numbering]). 4 Select the page stile from [- 1 -], [P. 1], or [1/n]. 5 To start page numbering from the page other than the first page,

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press [Select 1st page] ([Setting 1st page]).

Ready to copy.

Select 1st page

Ready to copy.

Select start #

( 1~10)

( 1~999)

# keys

Page

6 Press [+] or [–] to select the starting page and press [Close]. 7 To specify the starting a number other than 1, press [Select start #]

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([Setting Start page]).

8 Press [+] or [–] to select the starting page and press [Close].

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Press [# keys] ([#-Keys]) to enter with numeric keys.

9 To specify the page to end numbering, press [Select last page]

([Setting last page]).

1-16 Copy Functions

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Select last page

Auto

Manual

( 0~-10)

Page

10Press [Manual]. 11Press [+] or [–] to select the starting page and press [Close].

12For [1/n], to manually set the number for ‘n’, press [Sel denominator

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#] ([Set Denomin. #]).

Ready to copy.

Select denominator #

Auto

Manual

( 1~999)

# keys

13Press [Manual]. 14Press [+] or [–] to select the number for ‘n’ and press [Close].

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Press [# keys] ([#-Keys]) to enter with numeric keys.

15Depending on the placed original, select [Top Edge Top] or [Top

Edge Left] from Select Original Orientation.

16Press the Start key.

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If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

Copy Functions 1-17

Ready to copy.

Cover

No cover

Front cover

Front Cvr + Back Cvr

Shortcut

Automatically adds co set using paper (colo from a di fferent casse

Load the pap e r for

specified cassette.

Cover Mode

Use a distinctive front and/or back cover. Change the paper source and copy the first and last page of the original onto colored or thick paper.

Cover sheet types Description

Front cover Copies the first page of the original onto

cover sheet specified paper as the cover page.

Front Cvr + Back Cvr Copies the first page and last page of the

original onto cover sheet paper as back and front covers.

Paper for the cover page is fed from the MP tray. To supply cover paper from a cassette, refer to Specifying Paper Source for Cover on page 3-6.

For duplex copying, The cover page is also printed on both sides.

Follow the steps as below for adding covers.

1 Place the original. 2 Press [Function]. 3 Press [Cover]. 4 Press [Front cover] or [Front Cvr + Back Cvr]. 5 Press the Start key.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

1-18 Copy Functions

Original Copy

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Booklet from Sheets

Delivers booklet of two-sided copies with facing pages from one-sided or two-sided originals. Booklets such as magazines can be created by folding at the center. Also, thick paper or colored paper may be inserted as a cover page.

Paper for the cover page is fed from the MP tray. To supply cover paper from a cassette, refer to Specifying Paper Source for Cover on page 3-6.

Note Paper sizes available for booklet (sheet original) are limited to 11 × 17", 8 1/2 × 14", 11 × 8 1/2", 8 1/2 × 11", A3, B4, A4, A4R, B5 and B5R.

For binding on the left side

The folded copies can be read from left to right.

For binding on the right side

2 sided mode.

Booklet

Off

Booklet

Book

Booklet

Original Copy

Original

1 sided

2-sided Left/Right

2-sided Top/Bottom

Finishing Stitching

Binding Left

Binding Right

Binding Top

Shortcut

Off

Stitching Front cvr

The folded copies can be read from right to left.

For top binding

The folded copies can be read from top to bottom.

Follow the steps as below for these booklet types.

1 Press [Function]. 2 Press [Booklet]. 3 Press [Booklet]. 4 Select binding orientation for Original and Finishing.

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If the message Cannot copy with these settings. Modify settings according to the original and finishing is displayed, verify that you

are selecting the correct original orientation (shown at the right of the touch panel) and the correct settings for the original and finished copies.

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Copy Functions 1-19

2 sided mode.

Stitching Front Cvr

Off

Automatically adds co binding mode using p thick) fed from a diffe

Load the paper for

specified cassette.

5 To insert a cover page, press [Stitching Front cvr] ([Stitching Front

cov.]).

Press [On] and press [Close].

6 Place the original and press the Start key.

Note When using the platen, be sure to place the originals in

page order.

If the original has been placed on the optional document processor, copying begins automatically.

If the original is placed on the platen, Scan next original(s) is displayed. Place the next original and press the Start key.

If all original pages have been scanned, press [Scanning finished]. Copying begins.

1-20 Copy Functions

+ 106 hidden pages

Kyocera 3040, 2540 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Included Guides

Contents

Legal Information and Conventions

1 Copy Functions

Selecting Paper Source

Selecting Original Size

Standard Sizes

Other Standard Sizes

Size Entry

Custom Size

Copy Quantity

Orientation of Original Document

Offset Mode

Stapling

Combine Mode

Margin Mode

Centering Originals

Border Erase

Sheet Border Erase

Book Border Erase

Separate Border Erase

Page Numbering

Cover Mode

Booklet from Sheets