Kyocera 1102RS3NL0 User Manual

kyoceradocumentsolutions.com

ECOSYS P4060dn

0QFSBUJPO(VJEF

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our genuine toner containers, which have passed rigorous quality control testing, to maintain quality.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative.

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Machine Features .................................................................................................................. ix

Guides Provided with the Machine ..................................................................................... xii

About the Operation Guide (this Guide) ........................................................................... xiii

Structure of the guide.................................................................................................. xiii

Conventions Used in This Guide................................................................................. xiv

Menu Map ............................................................................................................................ xvii

1 Legal and Safety Information ................................................................... 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Radio Tag Technology .............................................................................................. 1-8

Other precautions (for users in California, the United States) ................................... 1-8

EN ISO 7779 ............................................................................................................. 1-8

EK1-ITB 2000 ............................................................................................................ 1-8

Wireless Connection (Mexico only) ........................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................. 1-8

Limited Use of This Product (If equipped) ................................................................. 1-9

Legal Information .................................................................................................... 1-10

Energy Saving Control Function ............................................................................. 1-16

Automatic 2-Sided Print Function ............................................................................ 1-16

Resource Saving - Paper ........................................................................................ 1-16

Environmental benefits of "Power Management" .................................................... 1-16

Energy Star (ENERGY STAR®) Program ............................................................... 1-16

2 Installing and Setting up the Machine ..................................................... 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-5

Connecting the Machine and Other Devices .................................................................. 2-6

Connecting Cables ............................................................................................................ 2-7

Connecting LAN Cable .............................................................................................. 2-7

Connecting USB Cable ............................................................................................. 2-8

Connecting the Power Cable .................................................................................... 2-8

Power On/Off ..................................................................................................................... 2-9

Power On .................................................................................................................. 2-9

Power Off .................................................................................................................. 2-9

Using the Operation Panel ............................................................................................. 2-10

Operation Panel Keys ............................................................................................. 2-10

Adjusting the Operation Panel Angle ...................................................................... 2-11

Assigning Functions to Function Keys .................................................................... 2-12

Touch Panel ..................................................................................................................... 2-13

Home Screen .......................................................................................................... 2-13

Display for Device Information ................................................................................ 2-16

Display Setting Screen ............................................................................................ 2-16

Functions Key ......................................................................................................... 2-17

Using the Screen ..................................................................................................... 2-17

Display of Keys That Cannot Be Set ....................................................................... 2-18

Entering Numbers ................................................................................................... 2-19

Using the Enter Key ................................................................................................ 2-20

Using the Quick No. Search Key ............................................................................. 2-20

Help Screen ............................................................................................................ 2-21

Login/Logout ................................................................................................................... 2-22

Login ....................................................................................................................... 2-22

Logout ..................................................................................................................... 2-23

Default Settings of the Machine ..................................................................................... 2-24

Setting Date and Time ............................................................................................ 2-24

Network Setup ................................................................................................................. 2-25

Configuring the Wired Network ............................................................................... 2-25

Configuring the Wireless Network ........................................................................... 2-27

Setting Wi-Fi Direct ................................................................................................. 2-31

Configuring NFC ..................................................................................................... 2-33

Energy Saver Function ................................................................................................... 2-34

Low Power Mode .................................................................................................... 2-34

Sleep ....................................................................................................................... 2-34

Auto Sleep ............................................................................................................... 2-35

Sleep Rules (models for Europe) ............................................................................ 2-35

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-35

Energy Saver Recovery Level ................................................................................. 2-35

Weekly Timer Settings ............................................................................................ 2-35

Power Off Timer (models for Europe) ..................................................................... 2-36

Quick Setup Wizard ......................................................................................................... 2-37

Installing Software .......................................................................................................... 2-39

Software on DVD (Windows) .................................................................................. 2-39

Installing Software in Windows ............................................................................... 2-40

Uninstalling the Software ........................................................................................ 2-45

Installing Software in Mac Computer ...................................................................... 2-46

Checking the Counter ..................................................................................................... 2-48

Additional Preparations for the Administrator ............................................................. 2-49

Strengthening the Security ...................................................................................... 2-49

Command Center RX ...................................................................................................... 2-51

Accessing Command Center RX ............................................................................ 2-52

Changing Security Settings ..................................................................................... 2-53

Changing Device Information .................................................................................. 2-54

E-mail Settings ........................................................................................................ 2-55

Creating a New Custom Box ................................................................................... 2-59

Printing a Document Stored in a Custom Box ......................................................... 2-60

3 Preparation before Use ............................................................................. 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in Cassette 1 ............................................................................................... 3-4

Loading in Cassette 2 ............................................................................................... 3-7

Loading Envelopes or Cardstock in the Cassettes ................................................. 3-10

Loading in the Large Capacity Feeder .................................................................... 3-14

Loading in the Side Feeder ..................................................................................... 3-16

Precautions for Outputting Paper .................................................................................. 3-18

Paper Stopper ......................................................................................................... 3-18

Envelope Stack Guide ............................................................................................. 3-18

Stack Level Adjuster ............................................................................................... 3-19

4 Printing from PC ........................................................................................ 4-1

Printer Driver Properties Screen ............................................................................... 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 8.1) .................................... 4-3

Printing from PC ................................................................................................................ 4-4

iii

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Banner Printing ......................................................................................................... 4-9

Canceling Printing from a Computer ....................................................................... 4-15

Printing from the Handheld Device ............................................................................... 4-16

Printing by AirPrint .................................................................................................. 4-16

Printing by Google Cloud Print ................................................................................ 4-16

Printing by Mopria ................................................................................................... 4-16

Printing with Wi-Fi Direct ......................................................................................... 4-16

Printing with NFC .................................................................................................... 4-17

Printing Data Saved in the Printer ................................................................................. 4-18

Specifying the Job Box from a Computer and Storing the Job ............................... 4-18

Printing Documents from Private Print Box ............................................................. 4-19

Deleting the Documents Stored in the Private Print Box ......................................... 4-19

Printing Document from Stored Job Box ................................................................. 4-20

Deleting the Documents Stored in the Stored Job Box ........................................... 4-20

Printing Document from Quick Copy Box ................................................................ 4-21

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-21

Printing Document from Proof and Hold Box .......................................................... 4-22

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-22

Monitoring the Printer Status (Status Monitor) ............................................................ 4-23

Accessing the Status Monitor .................................................................................. 4-23

Exiting the Status Monitor ....................................................................................... 4-23

Quick View State ..................................................................................................... 4-23

Printing Progress Tab ............................................................................................. 4-24

Paper Tray Status Tab ............................................................................................ 4-24

Toner Status Tab .................................................................................................... 4-24

Alert Tab .................................................................................................................. 4-25

Status Monitor Context Menu .................................................................................. 4-25

Status Monitor Notification Settings ........................................................................ 4-26

5 Operation on the Machine ........................................................................ 5-1

Loading Paper in the Multipurpose Tray ......................................................................... 5-2

Program .............................................................................................................................. 5-6

Registering Programs ............................................................................................... 5-6

Recalling Programs ................................................................................................... 5-7

Editing Programs ....................................................................................................... 5-7

Deleting Programs .................................................................................................... 5-8

Application ......................................................................................................................... 5-9

Installing Applications ................................................................................................ 5-9

Activating Applications ............................................................................................ 5-10

Deactivating Applications ........................................................................................ 5-11

Uninstalling Applications ......................................................................................... 5-11

Registering Shortcuts ..................................................................................................... 5-12

Adding Shortcuts ..................................................................................................... 5-12

Editing Shortcuts ..................................................................................................... 5-13

Deleting Shortcuts ................................................................................................... 5-13

Canceling Jobs ................................................................................................................ 5-14

Using Document Boxes .................................................................................................. 5-15

What is Custom Box? .............................................................................................. 5-15

What is Job Box? .................................................................................................... 5-15

What is Removable Memory Box? .......................................................................... 5-15

Basic Operation for Document Box ......................................................................... 5-16

Creating a New Custom Box ................................................................................... 5-21

Editing Custom Box ................................................................................................. 5-22

Deleting Custom Box .............................................................................................. 5-23

Storing Documents to a Custom Box ...................................................................... 5-23

Printing Documents in Custom Box ........................................................................ 5-24

Moving Documents in Custom Box ......................................................................... 5-25

Deleting Documents in Custom Box ....................................................................... 5-25

Operating using Removable USB Memory ................................................................... 5-26

Printing Documents Stored in Removable USB Memory ........................................ 5-26

Check the USB Memory Information ....................................................................... 5-27

Removing USB Memory .......................................................................................... 5-27

Using the Internet Browser ............................................................................................ 5-28

Launching and Exiting the Browser ......................................................................... 5-28

Using the Browser Screen ...................................................................................... 5-29

Manual Staple .................................................................................................................. 5-30

6 Using Various Functions .......................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

Custom Box ............................................................................................................... 6-2

Removable Memory .................................................................................................. 6-4

Functions ........................................................................................................................... 6-5

Paper Selection ......................................................................................................... 6-5

Fold ........................................................................................................................... 6-7

Collate/Offset ............................................................................................................ 6-8

Staple/Punch ............................................................................................................. 6-9

Paper Output ........................................................................................................... 6-12

EcoPrint ................................................................................................................... 6-13

Zoom ....................................................................................................................... 6-13

Combine .................................................................................................................. 6-14

Margin/Centering, Margin ........................................................................................ 6-15

Booklet .................................................................................................................... 6-16

Duplex ..................................................................................................................... 6-18

Cover ....................................................................................................................... 6-19

Form Overlay .......................................................................................................... 6-20

Page # ..................................................................................................................... 6-21

Text Stamp .............................................................................................................. 6-23

Bates Stamp ............................................................................................................ 6-24

Job Finish Notice ..................................................................................................... 6-25

File Name Entry ...................................................................................................... 6-25

Priority Override ...................................................................................................... 6-25

Delete after Printed ................................................................................................. 6-26

Encrypted PDF Password ....................................................................................... 6-26

JPEG/TIFF Print ...................................................................................................... 6-26

XPS Fit to Page ....................................................................................................... 6-26

7 Status/Job Cancel ..................................................................................... 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-6

Checking Job History ....................................................................................................... 7-7

Checking the Detailed Information of Histories ......................................................... 7-8

Sending the Log History ............................................................................................ 7-8

Job Operation .................................................................................................................... 7-9

Pause and Resumption of Jobs ................................................................................ 7-9

Canceling of Jobs ...................................................................................................... 7-9

Priority Override for Waiting Jobs ............................................................................. 7-9

Reordering Print Jobs ............................................................................................. 7-10

Device/Communication ................................................................................................... 7-11

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-12

8 Setup and Registration (System Menu) .................................................. 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-3

Counter ..................................................................................................................... 8-6

Cassette/MP Tray Settings ....................................................................................... 8-6

Common Settings ...................................................................................................... 8-9

Home ....................................................................................................................... 8-22

Document Box/Removable Memory ....................................................................... 8-22

Printer ...................................................................................................................... 8-23

Report ..................................................................................................................... 8-26

System/Network ...................................................................................................... 8-30

User Login/Job Accounting ..................................................................................... 8-49

User Property .......................................................................................................... 8-50

Date/Timer/Energy Saver ........................................................................................ 8-50

Adjustment/Maintenance ......................................................................................... 8-53

Internet .................................................................................................................... 8-55

Application ............................................................................................................... 8-55

9 User Authentication and Accounting (User Login, Job Accounting) .. 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Users from PC .................................................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-4

Changing User Properties ......................................................................................... 9-4

User Login Administration for Printing ....................................................................... 9-7

Group Authorization Settings .................................................................................... 9-9

Guest Authorization Set. ......................................................................................... 9-11

Obtain NW User Property ....................................................................................... 9-13

Simple Login Settings ............................................................................................. 9-15

ID Card Settings ...................................................................................................... 9-17

PIN Code Authorization ........................................................................................... 9-18

Using User Login Administration .................................................................................. 9-19

Login/Logout ........................................................................................................... 9-19

Overview of Job Accounting .......................................................................................... 9-20

Enabling Job Accounting ............................................................................................... 9-21

Job Accounting Access ........................................................................................... 9-21

Job Accounting (Local) .................................................................................................. 9-22

Adding an Account .................................................................................................. 9-22

Restricting the Use of the Machine ......................................................................... 9-23

Editing an Account .................................................................................................. 9-23

Deleting an Account ................................................................................................ 9-25

Job Accounting for Printing ..................................................................................... 9-26

Configuring Job Accounting .......................................................................................... 9-28

Default Setting ......................................................................................................... 9-28

Counting the Number of Pages Printed .................................................................. 9-30

Print Accounting Report .......................................................................................... 9-32

Using Job Accounting .................................................................................................... 9-33

Login/Logout ........................................................................................................... 9-33

Apply Limit ....................................................................................................................... 9-34

Unknown User Settings .................................................................................................. 9-35

Unknown ID Job ...................................................................................................... 9-35

Registering Information for a User whose ID is Unknown ....................................... 9-36

10 Troubleshooting ...................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Toner Container Replacement ................................................................................ 10-2

Replace the Waste Toner Box ................................................................................ 10-5

Loading Paper ......................................................................................................... 10-6

Replacing Staples (1,000-Sheet Finisher) .............................................................. 10-7

Replacing Staples (4,000-Sheet Finisher) .............................................................. 10-8

Replacing Staples (Folding Unit) ........................................................................... 10-10

Disposing of the Punch Waste .............................................................................. 10-12

Troubleshooting ............................................................................................................ 10-16

Solving Malfunctions ............................................................................................. 10-16

Machine Operation Trouble ................................................................................... 10-16

Printed Image Trouble ........................................................................................... 10-19

Remote Operation ................................................................................................. 10-21

Responding to Messages ...................................................................................... 10-23

Adjustment/Maintenance .............................................................................................. 10-34

Overview of Adjustment/Maintenance ................................................................... 10-34

Drum Refresh ........................................................................................................ 10-34

Calibration ............................................................................................................. 10-34

Laser Scanner Cleaning ........................................................................................ 10-34

Developer Refresh ................................................................................................ 10-35

Clearing Paper Jams ..................................................................................................... 10-36

Jam Location Indicators ........................................................................................ 10-36

Remove any jammed paper in Cassette 1 ............................................................ 10-37

Remove any jammed paper in Cassette 2 ............................................................ 10-40

Remove any jammed paper in Cassette 3 and 4 (500-sheet×2) ........................... 10-43

Remove any jammed paper in Cassette 3 (1,500-sheet×2) .................................. 10-45

Remove any jammed paper in Cassette 4 (1,500-sheet×2) .................................. 10-47

Remove any jammed paper in Cassette 5 (Side Feeder) ..................................... 10-50

Remove any jammed paper in the Multipurpose Tray .......................................... 10-52

Remove any jammed paper in Right Cover 1 ....................................................... 10-53

Remove any jammed paper in Right Cover 2 (500-sheet×2) ................................ 10-57

Remove any jammed paper in Right Cover 2 (1,500-sheet×2) ............................. 10-58

Remove any jammed paper in the Bridge Unit ..................................................... 10-60

Remove any jammed paper in the Mailbox ........................................................... 10-61

Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-62

Remove any jammed paper in the 4,000-sheet Finisher (Inner) ........................... 10-65

Remove any jammed paper in the 4,000-sheet Finisher (Tray A) ........................ 10-66

Remove any jammed paper in the 4,000-sheet Finisher (Tray B) ........................ 10-70

Remove any jammed paper in the Folding Unit .................................................... 10-73

Remove any jammed paper in the Folding Tray ................................................... 10-78

Clearing a Staple Jam ................................................................................................... 10-8

Clearing a S

Clearing a Staple Jam of the 4,000-Sheet Finisher .............................................. 10-86

Clearing a Staple Jam of the Folding Unit ............................................................. 10-88

taple Jam of the 1,000-Sheet Finisher .............................................. 10-83

11 Appendix .................................................................................................. 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-7

Starting Application Use .......................................................................................... 11-7

Checking Details of Application ............................................................................... 11-8

Character Entry Method .................................................................................................. 11-9

Entry Screens .......................................................................................................... 11-9

Entering Characters .............................................................................................. 11-11

Paper .............................................................................................................................. 11-12

Basic Paper Specifications .................................................................................... 11-12

Choosing the Appropriate Paper ........................................................................... 11-13

Special Paper ........................................................................................................ 11-15

Specifications ................................................................................................................ 11-19

Machine ................................................................................................................. 11-19

Printer Functions ................................................................................................... 11-21

Paper Feeder (500-sheet×2) ................................................................................. 11-22

Large Capacity Feeder (1,500-sheet×2) ............................................................... 11-22

Side Feeder (3,000-sheet) .................................................................................... 11-22

vii

1,000-Sheet Finisher ............................................................................................. 11-23

4,000-Sheet Finisher ............................................................................................. 11-24

Punch Unit (For 1,000-Sheet/4,000-Sheet Finisher) ............................................. 11-24

Mailbox .................................................................................................................. 11-25

Folding Unit ........................................................................................................... 11-25

Job Separator Tray ............................................................................................... 11-26

Banner Tray .......................................................................................................... 11-26

Glossary ......................................................................................................................... 11-27

Index ............................................................................................................................ Index-1

viii

> Machine Features

On Off

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow Save energy and cost

Access to frequently used functions with just one touch (Program)

You can preset frequently used functions.

Once you register frequently used settings as favorite, you can call up the settings easily. Using this favorite brings the same results even if operated by another person.

Program (page 5-6)

Save frequently used documents in the machine (Custom Box)

You can save the frequently used document in the machine and print it when needed.

Creating a New Custom Box (page 5-21)

Save energy as needed (Energy Saver function)

The machine is equipped with Energy Saver function that automatically switched into Low Power Mode or Sleep Mode. You can set appropriate Energy Saver Recovery Level depending on the operation.

In addition, set the machine to automatically turn OFF and recovered at a specified time for each day of the week.

Energy Saver Function (page 2-34)

Save energy and cost Create attractive documents

Reduce paper use (Paper Saving Printing)

You can print originals on both sides of the paper. You can also print multiple originals onto one sheet.

Program (page 5-6)

Create a booklet (Booklet)

It is useful when preparing handout. You can create a magazine, pamphlet, or other booklet from originals.

A booklet, such as a magazine, is made by folding at the center.

The cover page can be printed onto colored paper or heavy paper.

Booklet (page 6-16)

Print a stamp on the documents (Text Stamp / Bates Stamp)

It is useful when adding text or date.

You can add desired text and date as a stamp.

Text Stamp (page 6-23) Bates Stamp (page 6-24)

> Machine Features

Strengthen security

Protect data on the hard disk/SSD (Encryption / Overwrite)

You can overwrite the unnecessary data that remains on the hard disk/ SSD automatically.

To prevent an external leakage, the machine is able to encrypt data before writing it to the hard disk/SSD.

Data Security (page 8-47)

Strengthen security Use functions more efficiently

Strengthen security (Settings for Administrator)

Prevent loss of finished documents (Private Print)

Temporarily saving print jobs in the main unit document box and outputting them when in front of the device can prevent documents from being taken by others.

Printing Data Saved in the Printer (page 4-18)

Expand functions as necessary (Application)

OK !

You can log in simply by touching an ID card. You don't need to enter your user name and password.

Card Authentication Kit(B) "Card Authentication Kit" (page 11-6)

Install the machine without concerning the network cables (Wireless Network)

Various functions are available for administrators to strengthen security.

Strengthening the Security (page 2-49)

The functionality of the machine can be expanded by installing applications.

Applications that help you perform your daily more efficiently such as an authentication feature are available.

Application (page 5-9)

If there is a wireless LAN environment, it is possible to install the unit without worrying about the network wiring. In addition, Wi-Fi Direct, etc. are supported.

Configuring the Wireless Network (page 2-27)

Setting Wi-Fi Direct (page 2-31)

Configuring NFC (page 2-33)

> Machine Features

Use functions more efficiently

Use USB memory (USB Memory)

It is useful when you need to print documents outside your office or you cannot print documents from your PC.

You can print the document from the USB memory by plugging it directly into the machine.

Printing Documents Stored in Removable USB Memory (page 5-26)

Skip the error job (Job Skip Functions)

When paper empty error occurs at the cassette by specifying the special paper size or type, the machine skips the error job and perform the next job.

Error Job Skip (page 8-51)

Perform remote operation (Command Center RX)

You can access to the machine remotely to print data.

Administrators can configure the machine behavior or management settings.

Command Center RX (page 2-51)

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine performance.

Printed Guides

Quick Guide

Start using the machine quickly

For safe use of the machine

Explains how to use basic functions of the machine, how to use convenient features, how to perform routine maintenance, and what to do when problems occur.

Safety Guide

Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS P4060dn)

Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

Guides (PDF) on the DVD (Product Library)

Use the machine thoughtfully

Use the ID card

Strengthen security

Easily register machine information and configure settings

Print data from a computer

Directly print a PDF file

Monitor the machine and printers on the network

Operation Guide (This Guide)

Explains how to load paper and perform basic operations, and indicates default settings and other information.

Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt data.

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and change settings.

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net Viewer.

PRESCRIBE Commands Command Reference

Print without using the

Describes the native printer language (PRESCRIBE commands).

printer driver

Install the following versions of Adobe Reader to view the manuals on the DVD.

Version 8.0 or later

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

xii

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Installing and Setting up the

Machine

3 Preparation before Use Explains preparations and settings that are required in order to use the

4 Printing from PC Explains the basic steps for printing.

5 Operation on the Machine Explains the basic procedures for using the machine, such as using document

6 Using Various Functions Explains convenient functions that are available on the machine.

7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel

8 Setup and Registration

(System Menu)

9 User Authentication and

Accounting (User Login, Job Accounting)

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam

11 Appendix Describes convenient options that are available for the machine. Provides

Explains part names, cable connections, installation of the software, login, logout, and other matters related to administration of the machine.

machine, such as how to load paper.

boxes.

jobs being printed or waiting to print. Also explains how to check paper and toner levels, and how to check the device status.

Explains System Menu and how it relates to the operation of the machine.

Explains user login and job accounting.

or other problem occurs.

information on media types and paper sizes, and gives a glossary of terms. Explains how to enter characters, and lists the specifications of the machine.

xiii

> About the Operation Guide (this Guide)

NOTE

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

Click an item in the Table of Contents to jump to the corresponding page.

CAUTION

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

Indicates supplemental explanations and reference information for operations.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

Refer to

Click the underlined text to jump to the corresponding page.

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

xiv

> About the Operation Guide (this Guide)

User Login/Job Accounting

User Login Setting:

Unknown User Settings:

Job Accounting Setting:

m020168_01

User Login/Job Accounting - Job Accounting Setting

Change

Job Accounting:

Job Accounting Access:

Job Accounting (Local):

Apply Limit:

Change

m020174_01

Conventions Used in Procedures for Operating the Machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [ ].



Select [Date/Timer/Energy Saver].



Select [Date/Time].

Select [Next] of "Job Accounting Setting".



Select [Change] of "Job Accounting".

[System Menu/Counter] key > [Date/Timer/Energy Saver] > [Date/Time]

"Job Accounting Setting" [Next] > "Job Accounting" [Change]

> About the Operation Guide (this Guide)

Size and Orientation of Paper

Paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate paper placement orientations on the touch panel.

Orientation Setting Position

Vertical orientation

Horizontal orientation (-R)

Icons on the touch

(X=Length, Y=Width)

Cassette A4, B5, Letter .etc

Multipurpose tray

Cassette A4-R, B5-R, Letter-R

panel

Indicated size in this

.etc

Guide

Multipurpose tray

*1 Paper sizes that can be used vary depending on the function and source tray. For details, refer to the

following.

Specifications

(page 11-19)

xvi

> Menu Map

Custom Box

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed. Some menu names may differ from their reference titles.

Custom Box Open Print Functions Paper Selection (page 6-5)

Collate/Offset (page 6-8

Staple/Punch Staple (page 6-9

Paper Output (page 6-12

Combine (page 6-14

Margin/Centering (page 6-15

Booklet (page 6-16

Duplex (page 6-18

Cover (page 6-19

Form Overlay (page 6-20

Page # (page 6-21

Job Finish Notice (page 6-25

File Name Entry (page 6-25

Delete after Printed (page 6-26

Priority Override (page 6-25

)

Punch (page 6-11

)

EcoPrint (page 6-13

Zoom (page 6-13

Fold (page 6-7

Text Stamp (page 6-23

Bates Stamp (page 6-24

Program (page 5-6)

)

xvii

> Menu Map

Job Box

Custom Box Open Move (page 5-25)

Delete (page 5-25

Search(Name) (page 5-17

Page Selection (page 5-17

Detail (page 5-17

Preview (page 5-19

Detail (page 5-16

)

Search(Name) (page 5-16

Search(No.) (page 5-16

)

Add/Edit Box (page 5-21

)

Job Box Private Print/Stored Job (page 4-19, page 4-20)

Quick Copy/Proof and Hold (page 4-21

, page 4-22)

xviii

> Menu Map

Removable

Memory

Status/

Job Cancel I

Removable Memory

Print Functions Paper Selection (page 6-5)

Collate/Offset (page 6-8

)

Staple/Punch Staple (page 6-9

Paper Output (page 6-12

Margin (page 6-15

Duplex (page 6-18

)

Job Finish Notice (page 6-25

Priority Override (page 6-25

EcoPrint (page 6-13

Fold (page 6-7

Text Stamp (page 6-23

Bates Stamp (page 6-24

)

Encrypted PDF Password (page 6-26

JPEG/TIFF Print (page 6-26

Punch (page 6-11

)

Detail (page 5-17

Open (page 5-26

Up (page 5-26

)

Memory Information (page 5-27

Remove Memory (page 5-27

Printing Jobs (page 7-3)

Storing Jobs (page 7-5)

Device/Communication (page 7-11)

Paper/Supplies (page 7-12)

XPS Fit to Page (page 6-26

)

xix

> Menu Map

System

Quick Setup Wizard Network Setup (page 2-37)

Energy Saver Setup (page 2-37

Counter (page 2-48)

Cassette/MP Tray Settings Cassette 1 (page 8-6)

Cassette 2 (page 8-6

Cassette 3 (page 8-6

Cassette 4 (page 8-6

Cassette 5 (page 8-6

MP Tray Setting (page 8-7

Common Settings Language (page 8-9)

Default Screen (page 8-9

Buzzer (page 8-9

)

Paper Settings Media Type Setting (page 8-10)

)

Custom Paper Size (page 8-10

Default Paper Source (page 8-10

Show Paper Setup Message (page 8-11

)

Paper Source for Cover (page 8-11

Special Paper Action (page 8-11

Measurement (page 8-12

)

Error Handling Duplexing Error (page 8-13)

Finishing Error (page 8-13

No Staple Error (page 8-13

Finished Pages Exceeded (page 8-13

Punch Waste Full Error (page 8-13

Paper Mismatch Error (page 8-13

Inserted Paper Mismatch (page 8-14

Paper Jam before Staple (page 8-14

Paper Output (page 8-14

Function Key Assignment (page 8-15

)

> Menu Map

Common Settings Function Defaults Zoom (page 8-15)

Margin Default (page 8-15

EcoPrint (page 8-15

Collate/Offset (page 8-15

Toner Save Level (EcoPrint) (page 8-15

File Name Entry (page 8-15

JPEG/TIFF Print (page 8-16

XPS Fit to Page (page 8-16

Keyboard Layout (page 8-16

Optional Keyboard Type (page 8-16

System Stamp (page 8-16

Manual Staple (page 8-18

Offset Documents by Job (page 8-18

Low Toner Alert Level (page 8-19

Toner Waste Full Alert (page 8-19

Offset One Page Documents (page 8-19

)

Display Status/Log (page 8-20

Message Banner Print (page 8-20

Customize Status Display (page 8-20

Message Board Settings (page 8-21

Numeric Keypad Settings (page 8-21

Show Power Off Message (page 8-22

Home Customize Desktop (page 2-14)

Customize Taskbar (page 2-14

Document Box/Removable Memory

Wallpaper (page 2-14

Custom Box (page 5-15)

Job Box Quick Copy Job Retention (page 8-22)

Quick Setup Registration (page 8-22

)

Deletion of Job Retention (page 8-22

)

xxi

> Menu Map

Printer Emulation (page 8-23)

EcoPrint (page 8-23

Toner Save Level (EcoPrint) (page 8-23

Override A4/Letter (page 8-23

Duplex (page 8-23

Copies (page 8-23

Orientation (page 8-23

Form Feed Timeout (page 8-23

LF Action (page 8-24

CR Action (page 8-24

Job Name (page 8-24

User Name (page 8-24

Paper Feed Mode (page 8-24

MP Tray Priority (page 8-24

Auto Cassette Change (page 8-24

Wide A4 (page 8-24

)

Resolution (page 8-25

KIR (page 8-25

Printing Job Terminator (page 8-25

)

xxii

> Menu Map

Report Print Report Status Page (page 8-26)

Font List (page 8-26

Network Status (page 8-26

Service Status (page 8-26

Optional Network Status (page 8-27

Configuration List (page 8-27

Data Sanitization Report (page 8-27

Sending Log History Auto Sending (page 8-27)

Sending Log History (page 8-27

Destination (page 8-27

Job Log Subject (page 8-27

Personal Information (page 8-27

Auto Sending (page 8-27

Destination (page 8-28

Subject (page 8-28

)

Log Reset (page 8-28

Device Log History Settings

Secure Comm. Error Log

System/Network Network Host Name (page 8-30)

Device Log History (page 8-28)

Auto Sending (page 8-28

Destination (page 8-28

Subject (page 8-28

Secure Comm. Error Log (page 8-29)

Auto Sending (page 8-29

Destination (page 8-29

Subject (page 8-29

Wi-Fi Direct Settings Wi-Fi Direct (page 8-30)

Wi-Fi Settings Wi-Fi (page 8-31)

)

Device Name (page 8-30

IP Address (page 8-30

Auto Disconnect (page 8-30

)

xxiii

Setup (page 8-31

TCP/IP Setting (page 8-33

Restart Network (page 8-34

)

> Menu Map

System/Network Network Wired Network

Settings

Bonjour (page 8-37

IPSec (page 8-37

Protocol Settings SMTP (E-mail TX) (page 8-37)

TCP/IP Setting (page 8-35)

LAN Interface (page 8-37

)

POP3 (E-mail RX) (page 8-37

ThinPrint (page 8-38

FTP Server (Reception) (page 8-38

LPD (page 8-38

NetBEUI (page 8-38

Raw (page 8-38

WSD Print (page 8-39

SNMPv1/v2c (page 8-39

SNMPv3 (page 8-39

)

Enhanced WSD (page 8-39

Enhanced WSD over SSL (page 8-39

IPP (page 8-39

IPP over SSL (page 8-40

HTTP (page 8-40

HTTPS (page 8-40

LDAP (page 8-40

VNC (RFB) (page 8-40

VNC (RFB) over SSL (page 8-40

EnhancedVNC over SSL (page 8-41

Security Settings (page 8-41

Proxy (page 8-41

Ping (page 8-42

Restart Network (page 8-42

)

xxiv

> Menu Map

System/Network Optional Network Basic (page 8-42)

Wireless Network (page 8-43

Primary Network (Client) (page 8-45

Security Level (page 8-45

Interface Block Setting

Data Security Hard Disk/SSD Initialization (page 8-47)

Optional Function (page 8-48

Bluetooth Settings Bluetooth Keyboard (page 8-48)

Restart Entire Device (page 8-49

)

USB Host (page 8-46)

USB Device (page 8-46

USB Storage (page 8-46

Optional Interface 1 (page 8-46

Optional Interface 2 (page 8-46

Data Sanitization (page 8-48

Software Verification (page 8-48

)

Search Device (page 8-48

)

Remote Service Settings (page 8-49

NFC (page 8-49

Remote Operation (page 8-49

)

xxv

> Menu Map

User Login/Job Accounting User Login Setting User Login (page 9-3)

Job Accounting Setting

Local User List (page 9-4

Group Authorization Set.

Guest Authorization Set.

Obtain NW User Property (page 9-13

Simple Login Settings

ID Card Settings Keyboard Login (page 9-17)

PIN Code Authorization (page 9-18

Job Accounting (page 9-21)

Job Accounting Access (page 9-21

Job Accounting (Local)

)

Group Authorization (page 9-9)

Group List (page 9-9

Guest Authorization (page 9-11)

Guest Property (page 9-11

)

Simple Login (page 9-15)

Simple Login Key (page 9-15

Additional Authentication (page 9-17

Print Accounting Report (page 9-32

)

User Property (page 9-4)

Unknown User Setting

Total Job Accounting (page 9-30

Each Job Accounting (page 9-31

Accounting List (page 9-22

Default Setting (page 9-28

Apply Limit (page 9-34

Unknown ID Job (page 9-35)

User Property (page 9-36

)

xxvi

> Menu Map

Date/Timer/Energy Saver Date/Time (page 8-50)

Date Format (page 8-50

Time Zone (page 8-50

Auto Panel Reset (page 8-50

Auto Error Clear (page 8-50

Low Power Timer (page 8-50

Panel Reset Timer (page 8-50

Sleep Timer (page 8-51

Ping Timeout (page 8-51

Error Job Skip (page 8-51

Error Clear Timer (page 8-51

Sleep Rules (models for Europe) (page 8-51

Sleep Level (models except for Europe) (page 8-52

EnergySaver RecoveryLevel (page 8-52

Weekly Timer Settings (page 8-52

Power Off Rule (models for Europe) (page 8-53

)

Power Off Timer (models for Europe) (page 8-53

Adjustment/Maintenance Drum Refresh (page 8-53)

Auto Drum Refresh (page 8-53

Drum Heater

Laser Scanner Cleaning (page 8-53

Developer Refresh (page 8-54

Open Toner Cover (page 8-54

System Initialization (page 8-54

Display Brightness (page 8-54

Silent Mode (page 8-54

Memory Diagnostics (page 8-54

Calibration (page 8-54

Calibration Cycle (page 8-54

Internet (page 8-55)

Application (page 8-55)

(page 8-53)

)

*1 This setting does not appear in some regions.

xxvii

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................................................ 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

SAFETY OF LASER BEAM (USA) .......................................................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-7

Compliance and Conformity .................................................................................................................... 1-7

Radio Tag Technology .............................................................................................................................. 1-8

Other precautions (for users in California, the United States) ................................................................. 1-8

EN ISO 7779 ............................................................................................................................................ 1-8

EK1-ITB 2000 .......................................................................................................................................... 1-8

Wireless Connection (Mexico only) ......................................................................................................... 1-8

Security Precautions when Using Wireless LAN (If equipped) ................................................................ 1-8

Limited Use of This Product (If equipped) ................................................................................................ 1-9

Legal Information ................................................................................................................................... 1-10

Energy Saving Control Function ............................................................................................................ 1-16

Automatic 2-Sided Print Function .......................................................................................................... 1-16

Resource Saving - Paper ....................................................................................................................... 1-16

Environmental benefits of "Power Management" ................................................................................... 1-16

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-16

1-1

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

1-2

+ 413 hidden pages