Kyocera 1102P73NL0 User Manual

OPERATION GUIDE

ECOSYS P4040dn

Preface

Thank you for purchasing the ECOSYS P4040dn.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies as shown below.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Guide Describes the procedures for installation of the machine. Safety Guide Provides safety and cautionary information for the installation and use of the

machine. Be sure to read this guide before using the machine.

Safety Guide (ECOSYS P4040dn)

Describes the machine installation space, cautionary space, and other information. Be sure to read this guide before using the machine.

Product Library disc

Operation Guide (This Guide)

Command Center RX User Guide

Printer Driver User Guide Describes how to install the printer driver and use printer functionality. KYOCERA Net Direct Print

Operation Guide KYOCERA Net Viewer User

Guide Card Authentication Kit(B)

Operation Guide Data Security Kit(E)

Operation Guide PRESCRIBE Commands

Command Reference

Describes how to load paper, basic print operations, and troubleshooting.

Describes how to access the machine from a computer via a Web browser to check and change settings.

Describes how to use functionality for printing PDF files without launching Adobe Acrobat or Reader.

Describes how to monitor the network printing system with KYOCERA Net Viewer.

Describes how to authenticate to the machine using the ID card.

Describes how to install and configure the Data Security Kit.

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands T echnical Reference

Describes PRESCRIBE command functionality and control for each type of emulation.

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect

compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or

incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Note

An original which resembles a bank note closely may not be copied properly in some rare cases

because this machine is equipped with a counterfeiting prevention function.

Contents

Legal and Safety Information ... ... ... .......................................... .... ... ... ... .... ... ... ... ... .... ... ... ... .... .................................iii

1 Machine Parts

Components at the Front/Right of the Printer ............................................................................................... 1-2

Components at the Front/Left of the Printer ................................................................................................. 1-2

Internal Components ....................................................................................................................................... 1-3

Components at the Rear of the Printer .......................................................................................................... 1-4

Operation Panel ............................................................................................................................................... 1-5

2 Preparation before Use

Changing Network Interface Parameters ....................................................................................................... 2-2

Printing a Status Page ..................................................................................................................................... 2-6

Installing Software .................................. .... ... ... ... ... .... ... ... ... .......................................... .................................. 2-7

Status Monitor ................................................................................................................................................ 2-14

Command Center RX ........................................ ... ... .... ... .......................................... ... ... .... ... ......................... 2-18

Power On/Off .................................................................................................................................................. 2-25

Energy Saver Function .................................................................................................................................. 2-26

Loading Paper ................................................................................................................................................ 2-28

3Printing

Printing from Applications .............................................................................................................................. 3-2

Canceling a Printing Job ................................................................................................................................. 3-2

Printer Driver Print Settings Screen ................................ .................... ................... ........................................ 3-3

Printing on Non-standard Sized Paper .......................................................................................................... 3-4

Printer Driver Help ........................................................................................................................................... 3-5

Changing the Default Printer Driver Settings (Windows 7) .......................... .... ... ... ... .... .............................. 3-5

Printing Functions ........ .... ... ... ... .... ... ... ... .... ... ... .......................................... ... ... .... ... ... ... .................................. 3-6

4 Operation Panel

Message Display .............................................................................................................................................. 4-2

Keys .................................................................................................................................................................. 4-4

Using the Menu Selection System ................................................................................................................. 4-7

Setting a Mode Selection Menu ...................................................................................................................... 4-9

Report ............................................................................................................................................................. 4-10

USB Memory (USB memory selection) ........................................................................................................ 4-21

Counter (Viewing the counter value) ........................................................................................................... 4-29

Paper Settings ................................................................................................................................................ 4-30

Print Settings ........................................................ ... .... ... ... ... .... ...................................................................... 4-41

Network (Network settings) .......................................................................................................................... 4-57

Optional Network (Optional Network settings) ........................................................................................... 4-65

Device Common (Selecting/Setting the common device) ............. .......................... .......................... ......... 4-76

Security (Security function setting) ...... .... ... ... ... ... .... ... ... ... .... ... ... ... .... ... ... ... ... .... ......................................... 4-98

User/Job Account (User Login Setting/Job Account setting) ................................................................. 4-110

Adjust/Maint. (Adjust/Maintenance selection/setting) ................... .......................... ............................. .... 4-130

Op Functions (Optional application settings) ........................................................................................... 4-133

5 Document Box

Document Box ...................... ... ... .... ... .......................................... ... ... .... ... ... ... .................................................. 5-2

Custom Box ...................................................................................................................................................... 5-3

Job Box ........................................................................................................................................................... 5-21

Computer Settings (Printer Driver) .............................................................................................................. 5-30

6 Status Menu

Displaying the Status Menu Screen ............................................................................................................... 6-2

Job Status ......................................................................................................................................................... 6-3

Job Log ............................................................................................................................................................. 6-4

USB Keyboard .................................................................................................................................................. 6-5

Network ............................................................................................................................................................. 6-5

Option Network ................................................................................................................................................6-5

Wireless Network .............................................................................................................................................6-6

7 Maintenance

Toner Container Replacement ...... .................................................................................................................. 7-2

Replacing the Waste Toner Box .....................................................................................................................7-7

Cleaning the Printer ......................................................................................................................................... 7-9

Prolonged Non-Use and Moving of the Printer ...........................................................................................7-11

8 Troubleshooting

General Guidelines ..........................................................................................................................................8-2

Print Quality Problems ....................................................................................................................................8-3

Error Messages ................................................................................................................................................8-5

Clearing Paper Jams ...................................................................................................................................... 8-16

Appendix................................................................................................................................................A-1

Character Entry Method ..................................................................................................................................A-2

About the Options ............................................................................................................................................A-5

Expansion Memory Modules ...........................................................................................................................A-6

General Description of Options ......................................................................................................................A-9

Paper ...............................................................................................................................................................A-16

Specifications .......................... .............................................. .........................................................................A-26

Glossary....................................................................................................................................Glossary-1

Index................................................................................................................................................Index-1

Legal and Safety Information

CAUTION NO LIABILITY IS ASSUMED FOR ANY DAMAGE CAUSED BY IMPROPER INSTALLATION.

Notice on Software

SOFTWARE USED WITH THIS PRINTER MUST SUPPORT THE PRINTER'S EMULATION MODE. The printer is factoryset to emulate the PCL.

Notice

The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition.

No responsibility is assumed if accidents occur while the user is following the instructions in this guide. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the page printer, are protected by copyright. All rights are reserved. Copying or other reproduction of all or part of this guide, any copyrightable subject matter without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Any copies made of all or part of this guide, any copyrightable subject must contain the same copyright notice as the material from which the copying is done.

Regarding Trade Names

• PRESCRIBE, KPDL and ECOSYS are trademarks of Kyocera Corporation.

• Microsoft, Windows, Windows XP, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8, Windows 8.1 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• NetWare is a registered trademark of Novell, Inc.

• IBM is a registered trademark of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• AirPrint and AirPrint logo are trademarks of Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

iii

License Agreements

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http:// www.kyoceradocumentsolutions.com/gpl/.

Open SSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following acknowledgment:

"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:// www.openssl.org/)"

4 The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from

this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5 Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without

prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software

developed by the OpenSSL Project for use in the OpenSSL Toolkit (http:// www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following acknowledgement:

"This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related :-).

4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must

include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions

of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You agree

that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. 7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Energy Saving Control Function

To reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function

for switching to a Sleep Mode where power consumption is automatically reduced to a minimum after a certain amount of time elapses since the device was last used. For details, refer to Energy Saver Function on page 2-26.

Sleep

The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of

no activity that must pass before Sleep is activated may be lengthened. For more information, refer to Sleep Timer (Sleep timer timeout time) section.

There are two sleep modes: Quick Recovery and Energy Saver. The default setting is Energy Saver mode.

Quick Recovery Mode

The recovery from the sleep mode is faster than when using Energy Saver Mode. The machine automatically recovers and prints when a job is detected.

Energy Saver Mode

Makes it possible to reduce energy consumption even further than with Quick Recovery Mode.

Power Off Timer

If the printer is not used while in sleep mode, the power automatically turns off. The Power Off Timer is used to set the time until the power turns off. The factory setting for the time until the power turns off is 1 hour.

Duplex Printing

This printer includes duplex printing as a standard function. For example, by printing two single-sided originals onto a single

sheet of paper as a duplex printing, it is possible to lower the amount of paper used. For more information refer to Duplex (Setting the duplex printing) on page 4-43.

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002*1 or an equivalent quality standard, be used.

This machine also supports printing on 64 g/m saving of forest resources.

*1: EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

paper. Using such paper containing less raw materials can lead to further

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that automatically activates energy-saving mode when the machine is idle for a certain period of time. Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a significant reduction in energy consumption is possible.

It is recommended that the machine be used with the activation time for energy-saving mode set to the default setting.

vii

Energy Star (ENERGY STAR®)

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR product use and cut energy-related costs.

is a voluntary energy efficiency program with the goal of developing and promoting the

qualified products, customers can help reduce emissions of greenhouse gases during

EN ISO 7779

Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um

störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During printing, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when printing an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for print work, it is suggested that the room be properly ventilated.

Interface connectors

IMPORTANT Be sure to power off the printer before connecting or disconnecting an interface cable. For protection

against static electricity discharge to the printer's internal electronics through the interface connector(s), cover any interface connector that is not in use with the protective cap supplied.

Note

Use shielded interface cables.

viii

Cautions when Handling Consumables

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825-1:2007.

CAUTION Performance of procedures other than those specified in this manual may result in hazardous radiation

exposure.

This label is attached to the laser scanner unit inside the machine and is not in a user access area.

About the Operation Guide

This Operation Guide has the following chapters:

Chapter 1 - Machine Parts

This chapter explains the names of parts.

Chapter 2 - Preparation before Use

This chapter explains the preparations and settings necessary before use and the method for loading paper.

Chapter 3 - Printing

This chapter explains the method for printing from a computer.

Chapter 4 - Operation Panel

This chapter explains how to use the operation panel to configure the printer.

Chapter 5 - Document Box

This chapter explains about the Document Box function.

Chapter 6 - Status Menu

This chapter explains how to check the job status and job history and how to cancel jobs being printed or waiting to print.

Chapter 7 - Maintenance

This chapter explains about the replacement of toner container and the cleaning of the printer.

Chapter 8 - Troubleshooting

This chapter explains how to handle error messages, paper jams and other problems.

Appendix

This section explains the method for entering characters, an introduction to optional products and the printer specifications.

Conventions

This manual uses the following conventions

Convention Description Example

Italic Typeface

Bold

Bracket Bold Note

Important

Caution

Warning

Used to emphasize a key word, phrase or reference to additional information.

Used to denote buttons on the software.

Used to denote operation panel keys. Press [OK] to resume printing.

Used to provide additional or useful information about a function or feature.

Used to provide important information.

Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.

Used to alert users to the possibility of

personal injury.

To replace the toner container, refer to Toner

Container Replacement on page 3-2.

To start printing, click OK.

IMPORT ANT Ensure paper is not folded, curled, or

damaged.

Note

Check with your network administrator

for the network address settings.

CAUTION The fuser unit inside the printer

is hot. Do not touch it with your hands as it may result in burn injury.

WARNING If you ship the printer, remove

and pack the developer unit in a plastic bag and ship them separately from the printer.

xii

1 Machine Parts

This chapter contains explanations on the following topics:

Components at the Front/Right of the Printer.....................................................................................1-2

Components at the Front/Left of the Printer .......................................................................................1-2

Internal Components.............................................................................................................................1-3

Components at the Rear of the Printer................................................................................................1-4

Operation Panel ..................................................................................................................................... 1-5

1-1

Components at the Front/Right of the Printer

1 Paper Stopper 2 Top Tray 3 Paper Width Guides (MP tray) 4 MP (Multi-Purpose) Tray 5 Support Tray Section of the MP Tray 6 Cassette 1 7 Operation Panel 8 USB Memory Slot 9 Power Switch 10 Handholds 11 Paper Size Window

Machine Parts

Components at the Front/Left of the Printer

1 Left Cover 2 Waste Toner Box 3 Handholds

1-2

Internal Components

Machine Parts

1 Top Cover 2 Toner Container 3 Lock Lever 4 Front Cover 5 Duplex Front Cover 6 Developer Unit 7 Registration Roller 8 Paper Width Guides 9 Cassette Cover 10 Paper Width Adjusting Tab 11 Paper Length Guide 12 Paper Length Adjusting Tab 13 Paper Size Dial

1-3

Components at the Rear of the Printer

3 4

1 Option Interface Slot 2 Network Interface Connector 3 USB Port (For Card Authentication Kit) 4 USB Interface Connector 5 Interface Cover 6 Power Cord Connector Cover 7 Fuser Cover 8 Rear Cover 9 Power Cord Connector

Machine Parts

1-4

Operation Panel

1 2 3

Machine Parts

1 Ready Indicator 2 Data Indicator 3 Attention Indicator 4 Message Display 5 [Left Select] Key 6 [Logout] Key 7[Menu] Key 8 [Back] Key 9 Numeric Keys 10 [Right Select] Key 11 [Cancel] Key 12 Arrow Keys 13 [OK] Key 14 [Clear] Key 15 [Document Box] Key

1-5

Machine Parts

1-6

2 Preparation before Use

This chapter contains explanations on the following topics:

Changing Network Interface Parameters.............................................................................................2-2

Printing a Status Page...........................................................................................................................2-6

Installing Software.................................................................................................................................2-7

Status Monitor......................................................................................................................................2-14

Command Center RX...........................................................................................................................2-18

Power On/Off........................................................................................................................................2-25

Energy Saver Function........................................................................................................................2-26

Loading Paper......................................................................................................................................2-28

2-1

Preparation before Use

Changing Network Interface Parameters

This printer supports TCP/IP (IPv4), TCP/IP (IPv6), IPP, SSL Server and the IPSec protocols and Security Level.

The table below shows the items required for each of the settings.

Configure the printer's network parameters as appropriate for your PC and your network environment.

Menu Submenu Setting

Network TCP/IP Settings TCP/IP On/Off

IPv4 Setting DHCP On/Off

Auto-IP On/Off

IP Address IP address

Subnet Mask IP address

Default Gateway IP address

Bonjour On/Off

IPv6 Setting TCP/IP(IPv6) On/Off

RA(Stateless) On/Off

DHCPv6 On/Off

Protocol Detail NetBEUI On/Off

SNMPv3 On/Off

FTP(Server) On/Off

SNMP On/Off

SMTP On/Off

POP3 On/Off

RAW Port On/Off

LPD On/Off

HTTP On/Off

LDAP On/Off

Restart Network Yes/No

2-2

Preparation before Use

Menu:

Counter

Exit

Paper Settings

Report

Network:

TCP/IP Settings

Exit

Restart Network

Menu Submenu Setting

Security Network Security WSD-PRINT On/Off

Enhanced WSD On/Off

EnhancedWSD(SSL) On/Off

IPP On/Off

SSL Setting SSL Off/On On/Off

Encryption AES/DES/3DES

IPP over SSL On/Off

HTTPS On/Off

IPSec On/Off

ThinPrint Off/On On/Off

ThinPrint over SSL On/Off

LAN Interface Auto/10BASE-Half/

10BASE-Full/ 100BASE-Half/ 100BASE-Full/ 1000BASE-T

Note

When the network settings have been changed, restart the network card of the device. This is mandatory to

make the settings effective. For details, refer to Restart Network (Restarting the network card) on page 4-64.

Network Settings

This section explains the settings for when DHCP is used or when an IP Address is entered while TCP(IPv4) is selected.

For details of the settings, refer to Network (Network settings) on page 4-57. Also, for how to use the Menu Selection System, refer to Using the Menu Selection System on page 4-7.

Note

When entering an IP Address manually, check the IP Address, Subnet Mask and Default Gateway with the

system administrator.

While the printer displays Ready to print., Please wait. and

Processing., press [Menu]. The mode selection menu is

displayed.

Press  or  to select Network.

Press [OK]. The Network menu screen appears.

2-3

Preparation before Use

TCP/IP Settings:

IPv6 Setting

Exit

IPv4 Setting

TCP/IP

TCP/IP:

Off

On02*

TCP/IP Settings:

IPv6 Setting

Exit

IPv4 Setting

TCP/IP

IPv4 Setting:

DHCP

Exit

Auto-IP

IP Address

DHCP:

Off

On02*

Checking that TCP/IP is On

This is an explanation of the method for setting for IPv4, but TCP/IP should also be On when setting for IPv6.

Select TCP/IP Settings and press [OK]. The TCP/IP Settings

menu screen appears.

Press  or  to select TCP/IP.

Press [OK]. The TCP/IP screen appears.

Check that On is selected. If Off is selected, then press  or  to select On.

Note

"*" is displayed for the setting which has been

selected.

Press [OK]. The TCP/IP setting is set and the TCP/IP Settings

menu reappears.

Switching DHCP to Off or On

Select On when using a DHCP server to automatically obtain an IP Address. Select Off to enter an IP Address.

Press  or  to select IPv4 Setting.

Press [OK]. The IPv4 Setting menu screen appears.

Press  or  to select DHCP.

Press [OK]. The DHCP screen appears.

Press  or  to select Off or On.

2-4

IPv4 Setting:

DHCP

Exit

Auto-IP

IP Address

IP Address:

0. 0. 0. 0

IPv4 Setting:

DHCP

Exit

Auto-IP

IP Address

Subnet Mask:

0. 0. 0. 0

IPv4 Setting:

Subnet Mask

Exit

Default Gateway

Bonjour

Entering the IP address

If DHCP is set to Off, enter the IP Address manually.

15 16

Preparation before Use

Press [OK]. The DHCP setting is set and the IPv4 Setting menu

reappears.

Note

DHCP becomes effective when On is selected. Press

[Menu] to end the mode selection menu.

When Off is set, continue on to enter the IP Address.

Press  or  to select IP Address.

Press [OK]. The IP Address screen appears.

Use the numeric keys or  or  to set the IP address.

You can set any value between 000 and 255.

Increase or reduce the figures by pressing  or .

Use  and  to move the position being entered, which is shown highlighted.

Press [OK]. The IP address is stored and the IPv4 Setting menu

reappears.

Entering the Subnet Mask

When DHCP is set to Off, enter the Subnet Mask manually.

Press  or  to select Subnet Mask.

Press [OK]. The Subnet Mask screen appears.

Use the numeric keys or  or  to set the subnet mask.

You can set any value between 000 and 255.

The method for entering is the same as for the IP Address.

Press [OK]. The subnet mask setting is stored and the IPv4

Setting menu reappears.

2-5

Entering the Default Gateway

Default Gateway:

0. 0. 0. 0

When DHCP is set to Off, enter the Default Gateway manually.

Press  or  to select Default Gateway.

Press [OK]. The Default Gateway screen appears.

Use the numeric keys or press  or  to set the default gateway.

You can set any value between 000 and 255.

The method for entering is the same as for the IP Address.

Press [OK]. The default gateway is stored and the IPv4 Setting

menu reappears.

This completes the network settings. Press [Menu] and end the

mode selection menu.

Note

the network card of the device. This is mandatory to make

the settings effective. For details, refer to Restart Network (Restarting the network card) on page 4-64.

Preparation before Use

When the network settings have been changed, restart

Printing a Status Page

After completing the network settings, print a status page. The status page allows you to confirm a range of information, including network addresses and network protocols.

To print a status page, select Report Print from the Report menu, and then select Status Page. Refer to Report Print on page 4-10 for detailed information.

2-6

Preparation before Use

Installing Software

Ensure the printer is plugged in and connected to the PC before installing the printer driver and utilities from the Product Library disk.

Software

The following software can be installed from the provided Product Library disk.

In Express Install, the KX Driver, Status Monitor and Fonts are installed automatically.

Software Description

KX DRIVER Driver for printing files on a computer with the machine. This printer driver

enables full use of the machine’s features.

KX XPS DRIVER Printer driver for the XPS (XML Paper Specification) format developed by

Microsoft Corporation.

PCL mini-driver A Microsoft Mini Driver type driver which emulates and outputs both PCL and

KPDL mini-driver —

KYOCERA Net Viewer Utility that enables the machine, when connected to a network, to be

Status Monitor Utility that monitors the printer status and provides an ongoing reporting

KYOCERA Net Direct Print

FONTS These are the screen fonts equivalent to the printer fonts.

KPDL. KPDL is Kyocera’s implementation of the PostScript language. With this driver, it is only possible to use a limited number of all the functions of the machine and the optional functions there are.

monitored.

function.

Simple printing of PDF documents. —

Express Install

Installing Printer Driver in Windows

—

Express Install

The following procedure is an example for installing the software in Windows 7 using Express Install.

Note

In Windows operating systems, you must be logged on with administrator rights to install the printer driver.

For details, refer to Custom Installation in the Custom Install on page 2-9.

Insert the Product Library disk.

Note

Installation on Windows must be done by a user logged

on with administrator privileges.

If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.

If the autorun screen is displayed, click Run setup.exe. If the user account management window appears, click Yes

(Allow).

2-7

Preparation before Use

Click View License Agreement and read the License Agreement. Click Accept.

Select Express Install tab.

Note

To install Status Monitor, it is necessary to install

Microsoft .NET Framework 4.0 beforehand.

Select the device to be installed.

You can also select Use host name for port name and set to use the

host name of the standard TCP/IP port. (A USB connection cannot be used.)

Note

The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).

Select the package to be installed.

Packages include the following software:

• Driver Package KX DRIVER, Status Monitor, Fonts

Click Install.

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