Konica Minolta SU3, SU2 User Manual

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Page 1

User Manual

SU2/3

www.minoltaeurope.com

The essentials of imaging

PageScope Light & Scanner Mode

Page 2

Page 3

Contents

1 Before Making Connections and Specifying Settings

1.1 Welcome ........................................................................................1-1

1.2 Safety Precautions........................................................................1-2

General precautions...................................................................1-2

Trademark Acknowledgements ..................................................1-3

1.3 Use r In s tr u c tions ... .. ........ .. .. ........ .. ... ....... .. ... ....... .. ... ....... ... .. ....... ..1 -4

For the U.S.A. Users ..................................................................1-4

For Canada Users............. .........................................................1-4

For European Users................ ............................... .. .......... .. ......1-4

For Users of the Class B regulation’s countries..... .......... ..........1-5

For Users except the Class B regul ation’s countries...... .. ..........1-5

1.4 Enclosed Accessories............ .. .................. ........... .......... .......... ...1-6

1.5 Preparing the LAN Cable and IP Address............ .......... .............1-6

1.6 Acceptance of the End User License Agreement......................1-7

1.7 Com p a t ib le O p er a ti n g Sy st e m s.......... ........ .. ... ....... .. ... ....... .. ... .... 1 -7

1.8 Ope rating Env i ro n m e n t o f Utilities............... ... .. ....... ... .. ....... ... .. ..1-7

1.9 Specifying the IP Address............................................................1-8

2 Maki ng Connections

2.1 LAN C on ne c tion....................... ... .. ....... ... .. ........ .. .. ........ .. ... ....... .. ..2 -1

Connecting the LAN cable......... .. .................... .. .. .......... ............ .2-1

LED ind ic a to rs . ... .. ........ .. .. ........ .. ... ....... .. ... ....... .. ... ....... ... .. ....... ..2 -2

2.2 En v ir o n me n ts fo r T ra n s m it ti n g S c an D a ta ....... .. ... ....... ... ...........2-3

Required environment................................................................2-3

3 Network Settings

3.1 List of Network Settings ...............................................................3-1

3.2 Specifying Network Settings........................................................3-4

Displ ay i ng th e Netw o r k S e ttings scre e n......... ....... .. ............... .. ..3 -4

Printing the list of settings...........................................................3-6

4 Installing the Utilities

4.1 Ut il ities disk..................... .. .. ........ .. ... ....... .. ... ....... .. ... ....... ... ...........4-1

4.2 Installing IP Scanner (Windows Me, 98/95, XP,

Scanner Mode & Page Scope Light i

Page 4

2000 and NT4.0).... .. .......... .. .. .......... .. .......... .................... .. .. ..........4-1

4.3 Uninstalling IP Scanner ............................................................... 4-6

Uninstalli ng IP Scanner (Windows Me, 98/95 and NT4.0).........4-6

Uninstalli ng (Windows XP and 2000)........................ ............ .....4-7

5 Features of the Network Functions

5.1 Scan to E-mail............................................................................... 5-2

5.2 Scan to Server (FTP) .................................................................... 5-3

5.3 Scan to PC (FTP) .......................................................................... 5-5

5.4 Scan to HDD.................................................................................. 5-5

5.5 Internet Faxing.............................................................................. 5-6

5.6 IP Address FAX (LAN-FAX) ................ .. ....................... .. .. .. ..........5-7

5.7 Scan to PC (SMTP) ....................................................................... 5-8

5.8 IP Scanner..................................................................................... 5-9

5.9 Do c u me n t F o rw o r d in g /A r c hi v e Distribut io n.......... ....... .. ... ...... 5 -1 0

5.10 Network Fax Transmission........................................................ 5-11

6 Using PageScope Light

6.1 Sy s tem R e q u ir ements............ .. ....... ... .. ........ .. .. ........ .. ... ....... .. ... ... 6-1

Computer (Software).................................................................. 6-1

Network...................................................................................... 6-1

Di3510/Di3010/Di2510/Di2010/Di3510f/Di3010f/

Di2510f/Di2010f.........................................................................6-1

Network Interface Card .............................................................. 6-1

Any of the following options must be installed. .......................... 6-1

6.2 Accessing PageScope Light ................... .. .......... .. .................... ..6-3

6.3 Using Page S c o p e Ligh t .... .. ........ .. .. ........ .. ... ....... .. ... ....... .. ... ....... . 6 -4

6.4 Logging Into Administr ator Mode................................. ..............6-4

6.5 Selecting the Displ ay Language ......................... .. ............ ..........6-6

6.6 Structure of Pages........................................................................6-7

Contents

7 Performing a Scan to E-Mail Operation

7.1 Bas ic Tr a n s m is s io n... ... ............... .. .. ........ .. ............... .. ... ....... .. ... ... 7-1

If the tran sm ission cou ld n ot be com p le te d.. ............... .. .. ........ .. . 7-3

7.2 Selecting a Recipient From the List on the

One-Touch Screen........................................................................ 7-5

7.3 Selecting a Recipient by Searching for It by Name.............. .....7-6

ii Scanner Mode & Page Scope Light

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Contents

7.4 Typing In the Number of the One-Touch

Key for the Recipient ....................................................................7-8

7.5 Reg is tering a Re c ip ie n t ......... .. ... ....... .. ... ....... ... .. ....... ... .. ....... ... .. ..7-9

Registering indexes....................................................................7-9

Registering one-touch keys............ .. ................... .......... .......... .7-12

7.6 Changing/Deleting Recipients ...................................................7-15

7.7 Copying a One-Touch Key.........................................................7-16

7.8 Sp e c if yi n g the S ca n n in g Op tio n s................. ... .. ....... ... .. ....... ... ..7 -1 8

7.8.1 Qual ity & Re du c ti o n S c re e n ....... ... .. ....... ... .. ....... ... .. ........ .. .. .....7-18

Quality tab ................................................................................7-18

Contrast tab..............................................................................7-18

Reduction/Area tab........ .......... .. .. .......... .. .......... .. .......... ...........7-19

7.8.2 FAX Me n u Scr e e n .......... .. ... ....... ... .. ....... ... .. ....... ... .. ........ .. .. .....7-20

Network tab ..............................................................................7-20

7.9 Inserting Text Into a Transmission Document.........................7-22

8 Performing a Scan to PC (FTP) Operation

8.1 Bas ic Tr a n s m is s io n ... .............. ... .. ....... ... .. ........ .. .. ........ .. ... ....... .. ..8 -1

8.2 Reg is tering a Re c ip ie n t ................ ... .. ....... ... .. ....... ... .. ........ .. .. .......8-3

8.3 Changing/Deleting Recipients .....................................................8-6

8.4 Sp e c if yi n g the S ca n n in g Op tio n s........................ ... .. ........ .. .. .......8 -7

8.4.1 Quality/Reduction Screen............ .......... .....................................8-7

Quality tab ..................................................................................8-7

Contrast tab................................................................................8-7

Reduction/Area tab........ .......... .. .. .......... .. .......... .. .......... ............ .8-8

8.4.2 FAX Me n u Scr e e n .......... .. ... ....... ... .. ....... ... .. ....... ... .. ........ .. .. .......8 -9

9 Performing a Scan to Server (FTP) Operation

9.1 Bas ic Tr a n s m is s io n ... .............. ... .. ....... ... .. ........ .. .. ........ .. ... ....... .. ..9 -1

9.2 Reg is tering a Re c ip ie n t ................ ... .. ....... ... .. ....... ... .. ........ .. .. .......9-3

9.3 Changing/Deleting Recipients .....................................................9-7

9.4 Sp e c if yi n g the S ca n n in g Op tio n s........................ ... .. ........ .. .. .......9 -8

9.4.1 Qual ity & Re du c ti o n S c re e n ....... ... .. ....... ... .. ....... ... .. ........ .. .. .......9-8

Quality tab ..................................................................................9-8

Contrast tab................................................................................9-8

Reduction/Area tab........ .......... .. .. .......... .. .......... .. .......... ............ .9-9

9.4.2 FAX Me n u Scr e e n .......... .. ... ....... ... .. ....... ... .. ....... ... .. ........ .. .. .....9-10

Network tab ..............................................................................9-10

Scanner Mode & Page Scope Light iii

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9.5 URL R e po r t..... ........ .. .. ........ .. ... ....... .. ... ....... ... .. ....... ... .. ....... ... .. .... 9-11

10 Performing a Scan to HDD Operation

10.1 Basic Tr a n s m is s io n... ... ............... .. .. ........ .. ... ....... .. ... ....... .. ... ...... 1 0 -1

10.2 Registering a Rec ip ie n t................. .. ... ....... ... .. ....... ... .. ....... ... ...... 10 -2

Creating a mail box (PageScope Light)...................................10-2

10.3 Chang in g /D e l et in g R ec i pi e n ts.... .. ....... ... .. ....... ... .. ........ .. .. ........ . 1 0 -6

10.4 Specifying the S ca n n ing O p ti on s ....... ... .. ....... ... .. ........ .. .. ........ . 1 0 -7

10.4.1 [Quality &Reduction Screen]...................................... .......... .....10-7

Quality tab................................................................................10-7

Contrast tab ............................................................................. 10-7

Reduction/Area tab .................................................................. 10-8

10.4.2 FAX Menu Sc re e n... ... ............... .. .. ........ .. ... ....... .. ... ....... .. ... ...... 1 0 -9

Network tab.............................................................................. 10-9

10.4.3 Specifying th e Fil e S to r age Life ......... ... .. ....... ... .. ........ .. .. ....... 1 0 -1 0

10.5 Retri ev i n g S c an D a ta Us i ng Pa ge S c o p e Ligh t . ....... ... ........... 10-11

10.6 URL Re port........ .. ... ....... .. ... ....... ... .. ....... ... .. ....... ... .. ........ .. .. ....... 1 0 -1 3

Contents

iv Scanner Mode & Page Scope Light

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Before Making Connections and Specifying Settings

1 Before Making Connections and

Specifying Settings

1.1 Welcome

Congratulations on your selection of Min olta Pi3505e printer controller and Network Interface Car d.

This User Manual explains the preparations to be made to use Scanner Mode and gives a short outline over PageScope Light. With the Scanner Mode paper documents can easily be converted to electronic data and the scanned data can be sent through the network. This equipment g ive s you enhan ced p ossibi lti es o f sendi ng an d recei ving scanned data and inter net faxes. The complete descri ption both of the Scanner Mode and PageScope Light you ca n f ind on th e CD.

First read thi s manual ca refully and t horoughly; then, keep it close at hand so you can refer to it whenever it becomes necessar y.

Some of the screens shown in this m anual may look different from what you will view in actual applications.

Scanner Mode & Page Scope Light 1-1

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Before Making Connections and Specifying Settings

1.2 Safety Precautions

Before making connections and specifying settings, be sur e to read the precautions described in “Precautions” of the Advanced Information provided with copier .

General precautions

1. The reproducti on of the content of this manu al, either partiall y or in f ull, is prohibited without prior permission.

2. The content of this manual i s subject to change without notice.

3. Unauthorized duplication or modification is strictly prohibited.

4. This manual was created with careful attenti on to conten t; however , if inaccuracies, errors or omissions are noticed, please contact your sales or service representative.

5. Some network appli cation funct ions may n ot be support ed, dependi ng on the operating environment or other softwa re. The actual perform ance of network applic ation functions is det ermined by various factor s, such as the system conf iguration, customer data and operator controls. Since the operating envi ronment of network appli cation functions differs depending on the customer, the confi guration of specif ic products and the suitabi lity of the application software should be determined speci fically for the customer.

6. We assume no responsibility for consequences arising from use, regardless of items 4 and 5 mentioned above.

7. The software provided wit h the device, the softwa re i ncluded on the CD-ROM and information su ch as the desi gn of and material s re lated to this manual ar e t he sol e proper ty of NEC Corpor ation , NEC Access Technica and their licensors. NEC Corporation, NEC Access Techni ca and their licensor s own all patents, copyrights and titles to this manual, from the design, production and duplication to the use and marketing righ ts. However, these limitations do not apply if written permission to transfer the above-mentioned rights to another company is received.

1-2 Scanner Mode & Page Scope Light

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Before Making Connections and Specifying Settings

Trademark Acknowledgements

Windows®, Windows NT®, Microsoft® and its logo are registered trademarks of Micr osoft Corporation in the Uni ted States and other countries.

Ethernet is a registered trademark of Xerox Corporation. Adobe® and Acrobat® are trademarks of Adobe Systems Incorporated. Network FAX is a registered trad em ark of Comuse Co., Ltd. Minolta, PageScope Light and DiALTA are registered trademarks of

Minolta Co., Ltd.

All other company names and product names mention ed in t his manual are trademarks or registered trademarks of their respect ive companies.

Windows® XP is the abbreviat ion for the Microsoft® Windows® XP operating system.

Windows® Me is the abbreviati on for the Microsoft® Windows® Millennium Edition operating system.

Windows® 98 is the abbreviation for the Microsoft ® W indows® 98 operating system.

Windows® 95 is the abbreviation for the Microsoft ® W indows® 95 operating system.

Windows® 2000 is the abbreviation for the Microsoft® Windows® 2000 Professional operating system and the Microsoft® Windows® 2000 Server operating system.

Windows® NT 4.0 is the abbreviation for the Microsoft® Windows® NT Workstation op erati ng syst em Vers ion 4. 0 and the Mic rosoft® W indows ® NT Server network operating system Version 4.0.

Scanner Mode & Page Scope Light 1-3

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Before Making Connections and Specifying Settings

1.3 User Instructions

For the U.S.A. Users

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

NOTE This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING The design and production of this unit conform to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

FCC-F02 This device must be used with shielded interface cables. The use of non-shielded cables is

likely to result in interference with radio communications and is prohibited under FCC rules.

For Canada Users

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complied with Canadian ICES-003 Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC-F03

For European Users

CE Marking (Declarati on of Conf ormity)

This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union.

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under EU directives.

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Before Making Connections and Specifying Settings

For Users of the Class B regulation’s count ri es

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and loca l rules.

For Users except the Class B regulation’s countries

WARNING This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Scanner Mode & Page Scope Light 1-5

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Before Making Connections and Specifying Settings

1.4 Enclosed Accessories

Network Scan K it ( S U -2)

G CD-ROM containing electronic manuals

Internet Fax & Network Scan Kit (SU-3)

G CD-ROM containing electronic manuals G Util ity Disk (CD-ROM)



Tip

In order to use the scanning operations, the Network Interface Card (NC-4) and the Network Sc an Kit (SU-2) or the I nternet Fax & Network Scan Kit (SU-3) must be install ed.

CAUTION Only use the CD-ROM in a player that is CD-ROM-compatibl e.

§ If a player not compatible with the CD-RO M format is used, your ear s

or speakers may be damaged by t he loud noise produced.

1.5 Preparing the LAN Cable and IP Address

In order to use the network application functions, a LAN cable and a registered IP address are required.

The LAN cable is not included; it mus t be pre pared by the user.



Note

The LAN cable should be a cable for Fast Ethernet 100BASE-TX (Category 5).

1-6 Scanner Mode & Page Scope Light

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Before Making Connections and Specifying Settings

1.6 Acceptance of the End User License Agreement

In order to use the network functions, you must agree not t o m ake illegal copies of or pass to unlicensed persons the software provided with the device or the software i ncluded on the CD-ROM. Before using these functions, you must read the enclos ed End User License Agreement and agree to the terms of use for th e soft ware.

1.7 Compatible Operating Systems

Utility Operating System

IP Scanner Windows® Me/Windows® 98/Windows® 95/Windows® 2000/

Network FAX (EX Lite) (Network FAX)

* Network FAX (EX Lite) is not supported by Windows® 95.

Windows® NT4.0 Windows® Me/Windows® 98/Windows® XP/Windows® 2000/

Windows® NT4.0

1.8 Operating Environment of Utilities

Network FAX application IP Scanner

Processor Pentium 133 MHz or higher Memory 24 MB or more

(48 MB recommended)

Hard disk free space 50 MB or more

* 64 MB or more (128 MB recommended) for Windows® XP or Windows® 2000

32 MB or more (64 MB recommended)*

Scanner Mode & Page Scope Light 1-7

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Before Making Connections and Specifying Settings

1.9 Specifying the IP Address

Be sure to specify the IP address of the copier befor e using the network functions.

If network operati ons are performed before the IP address is specified, malfunctions will occur.

Specify the IP addre ss fr om the Basic Settings screen.



Note

After changing the settings, turn the unit off, then on again.

Parameter Description

DHCP Specify whether to automatically retrieve the IP address from

IP Address Type in the IP address of this unit.

Subnet Mask Type in the subnet mask of the connected network.

Gateway Type in the default gateway address of the connected network.

the DHCP server or to specify a fixed IP address.

*Type in the IP address only if the “DHCP” parameter is set to “IP Input”.

*Type in the subnet mask only if the “DHCP” parameter is set to “IP Input”.

*Type in the default gateway address only if the “DHCP” parameter is set to “IP Input”.

1-8 Scanner Mode & Page Scope Light

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Before Making Connections and Specifying Settings

1 Press the [Utility] key on the copie r control panel. 2 Touch [Administrator Management]. 3 Use the keypad to type in the administrator access code, and then

touch [Enter ].

4 Touch [Admin. 2]. 5 Touch [Network Set]. 6 Touch [Basic Setting]. 7 Specify the settings described abov e. 8 Touch [Enter].



Note

In order to apply the ne w setti ngs, the unit must be turned of f, then on again.

Scanner Mode & Page Scope Light 1-9

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Before Making Connections and Specifying Settings

1-10 Scanner Mode & Page Scope Light

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Making Connections

LAN

USB

2 Making Connections

2.1 LAN Connection

This copier can transmi t with the TCP/IP protocol on a LAN. Therefore, the LAN cable must be connected.

Connect to the LAN by using a LAN cable (cable for Fast Ethernet 100BASE-TX).

Connecting the LAN cable

Insert one plug on the LAN cable i nto the connect or (marked LAN) at the back of the machine, and then insert the other plug into the hub.



Tip

The connector is at the back of the machine. The LAN cable should be a cable for Fast Ether net 100BASE-TX

(Category 5).

The LAN cable is not included as an accessory.

Connector for LAN cable

USB printer connector (optional)

LED indicator

Scanner Mode & Page Scope Light 2-1

For more details, refer to the manual for the Pi3505e printer controller.

Power cord connector

Page 18

Making Connections

LED indicators

LED Color Condition Meaning Green Lit The LAN is connected correctly.

Off The copier has not been turned on.

Flashing Data is being sent or received.

Red Lit Operating at 100 Mbps

Off Operating at 10 Mbps

The LAN is not connected correctly.

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Making Connections

2.2 Environments for Transm itti ng Sca n Data

The following types of environments are required in order to send scan data.



Tip

In order to use the scanning operations, the Network Interface Card (NC-4) and the Network Sca n Kit (SU-2) or t he Internet Fax & Network Scan Kit (SU-3) must be install ed.

All scanning operations can only be used in a TCP/IP network.

Required environment

Operations that can be p erformed if the Net work Scan Kit i s insta lled

Scan to E-mail

Required options - - - Hard Disk Drive

Required environment for image data transmission

Required environment for image data importing

Mail ser v er FTP ser v er FTP clie nt

Mail client computer

Scan to Server(FTP)

FTP client computer

Scan to PC(FTP)

computer (FTP server application)

FTP client computer (FTP server application)

Scan to HDD

Kit

Web browser

Scanner Mode & Page Scope Light 2-3

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Making Connections

Operations that can be perfor med if the Internet Fax & Network Scan Kit is installed

In addition to the operations that can be performed when the Network Scan Kit is instal led (refer t o the above table) , the fol lowing operati ons are available.

Scan to PC (SMTP)

Required options

Required environment for image data transmission

Required environment for image data importing

* 1: Di2010 and Di2010f are sold only in the U.S.A. and Canada.

----Only with

IP Scanner and Image Receiver utilities

Internet Faxing

Mail server

Internet fax terminal

IP Address Faxing

The recipient must be the same type of unit as the copier.

IP Scanner

IP Scanner and Image Receiver utilities

Distribution of Fax Documents

the Di2010f* Di2510f, Di3010f or Di3510f

Environme nt required for the scan function selected as the distribution method

Network FAX

Only with the Di2010f* Di2510f, Di3010f or Di3510f

Network FAX (EX Lite) utility

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Network Settings

3Network Settings

The available network operations are limited according to the connected LAN environment. Specify the network settings according to the environment and functions to be used.

The network settings can be specified from the copier’s control panel or from Administrator mode of PageScope Light. The procedure for specifying the network settings from the copier’s control panel is described below.

For details on specif ying PageScope Light settings, refer to the PageScope Light User Manual .

3.1 List of Network Settings

●: Required; 2: Available ▲: Necessary depending on envi ronment; -: Unnecessary

Operation

Parameter

Basic Settings screen DHCP ▲▲▲▲▲▲ ▲▲▲▲ IP Address Subnet Mask ● ●●●●●●●●● Gateway ●●●●●● ●●●● Self-domain

Name Network

Board Settings

DNS Settings screen DNS Setting ▲▲▲▲▲ - ▲▲▲ - Host Name ▲▲ ▲▲▲ - ▲▲▲ - Domain

Name DNS Server

Address

Scan to E-mail

Scan to

Server (FTP)

Scan to PC (FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

Network FAX

●●●●●●●●●●

-------2 - 2

▲▲▲▲▲▲▲▲▲▲

▲▲▲▲▲ - ▲▲▲ -

Scanner Mode & Page Scope Light 3-1

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Network Settings

Operation

Parameter

Equipment Name Equipment

Name SMTP Settings screen SMTP Server

Address Port Number E-mail

Address POP3 Settin gs scree n POP3 Serve r

Address Port Number-----POP3 User

Name POP3

Password Auto-RX

Check Mail/Scan Settings screen E-mail Mode------222 - Scan Mode 22222 ----- Scanner Settings screen Activity

Report RX Doc.

Header Print TX Doc. Text

Insert Gateway

Send Subject

Registration

Scan to E-mail

Scan to

Server (FTP)

Scan to PC (FTP )

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

Network FAX

222 - 2 - 2 - 2 -

● ▲*

--▲*1- ● - ● -

------

● ---

------

------2 ---

2 -----2 - 2 -

---------

2 -----2 ---

● ---

●

3-2 Scanner Mode & Page Scope Light

Page 23

Network Settings

Operation

Parameter

Devide Setting

File Destination Memory Input File

Destination Memory Input

Ping This function is used to check if the network connection (LAN connection) is correctly

connected. *The ping can be sent with an SMTP server or POP3 server specified. In addition, a ping can be sent with any IP address specified.

Frame Type Setting When connecting to the NetWare server and using the PC print function, specify the frame

type. Administrator mode in PageScope Light: [Network]>[FTP Server]>[FTP Configuration] Proxy server

address Proxy port

number FTP

Connection Timeout

* 1: If the “URL Notification” function is used, the e-mail transmission (SMTP) settings must

be specified. (Refer to the Scanner Mode User Manual.)

Scan to E-mail

Scan to

Server (FTP)

Scan to PC (FTP )

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

2 -----2 ---

● --------

- ▲ --------

Network FAX

Scanner Mode & Page Scope Light 3-3

Page 24

3.2 Specifying Network Settings



Note

Before specifying network settings , check with the network administrator for the necessary inf ormation.

Displaying the Network Settings screen

1 Press the [Utility] key on the copie r control panel. 2 Touch [Admin. Management].

3 Use the keypad to type in the

administrator ac cess code, and then touch [Enter].

Network Settings

4 Touch [Admin. 2].

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Page 25

Network Settings

5 Touch [Network Set].

6 Specify the necessary settings

for the parameters in the screen that appeare d.

Refer to “List of Networ k Settings” on page 3-1.

7 Continue touching [Enter] to

return to the Uti lit y sc re e n, a nd then touch [ Exit] to ret urn to t he Basics screen.



Note

After changing the setting of a parameter marked wit h , the copier must be turned off, then on agai n.



Tip

The list of the settings specified for each function can be printed.

Scanner Mode & Page Scope Light 3-5

Page 26

Network Settings

Printing the list of settings

1 Press the [Utility] key, and then touch [Administrator Management]. 2 Type in the administrator access code, and then touch [Enter] . 3 Touch [Admin. 1], then [Rep. Print]. 4 Touch [Setting List].

3-6 Scanner Mode & Page Scope Light

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Installing the Utilities

4 Installing the Utilities

This section describes how to install IP Scanner. For details on in stalling t he Network FAX, refer to the Net work FAX User’s

Manual.

4.1 Utilities disk

The utilities disk contains the IP Scanner and Network FAX applicati ons. In order to insta ll eac h ut ility, the amount of hard di sk space sh own bel ow

must be available.

G IP Scanner: About 5 MB G Network FAX: About 22 MB

(Network FAX (EX Lite) is not supported by Windows 95.)

4.2 Installing IP Scanner (Windows Me, 98/9 5, XP, 2000 and NT4.0)



Note

Do not install IP Scanner onto computers used as mail servers or computers where a mail ser ver is installed.

1 Start up Windows, and then i nsert t he utili ties di sk (CD-ROM) i nto the

CD-ROM drive. The DiALTA Installer starts up, and the DiALTA Installer di alog box

appears.



Tip

If the installer does not start up automatically, double-click “My Computer” on the desktop , and t hen double-click the icon for the CD-ROM drive containing the CD-ROM. Double-click [setup.exe] on the CD-ROM to start up the install er.

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Page 28

Installing the Utilities

2 Click the [GO] button beside Instal l IP Sca n n e r



Note

The dialog boxes that appear may differ depending on the operating system.

3 Check the contents of the dialog box, a nd then click the [Next] but ton.

4-2 Scanner Mode & Page Scope Light

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Installing the Utilities

4 Check the contents of the dialog box, and then cli ck the [Yes] button.



Note

If you do not agree with t he licen se agre ement, IP Sc anner ca nnot be installed. Check the provisions of the agreement, and then click the [Yes] button.

5 Check which fol der I P Scanner will be insta lled into, and t hen cli ck th e

[Next] button.

H To change the folder where IP Scanner will be inst alled, click th e

[Browse...] button, and then select the desired folder.

H While specifying settings in the installe r di alog boxes, if you

choose the wrong setting or want to change a setting, click the [Back] butt on to return to the previo us dialog box and specify the settings as desired.

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Installing the Utilities

6 Select the folder where IP Scanner will be regi stered, and then clic k

the [Next] butto n .

The installation begins.

7 Click the [Finish] button.

A message may appear, informing you that the computer should be restarted. Restart the computer to complete the installation.

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Installing the Utilities

8 In the DiALTA Installer dialog box, click the [Close] button.

9 Restart the computer.

Click the [Yes] but ton to restart the computer.

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Page 32

4.3 Uninstalling IP Scanner

Uninstalling IP Scanner (Windows M e, 98/ 95 and NT4.0)



Note

Quit Image Receiver before uninstalling IP Scanner.

1 In Windows, click the [Start] button, point to [Settings], and then click

[Control Panel] to displ ay the Control Panel window.

2 Double-click the [Add or Remove Programs] icon. 3 Select “IP Scanner”, and then click the [Add/Remove...] button.

Installing the Utilities

4 Click the [Yes] button.

5 Restart the computer.

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Installing the Utilities

Uninstalling (Windows XP and 2000)



Note

Quit Image Receiver before uninstalling IP Scanner.

1 In Windows, click the [Start] button, point to [Settings], and then click

[Control Panel] to di splay the Control Panel window.

2 Double-click the [Add/Remove Programs] icon (the [Add or Remove

Programs] icon in Windows XP).

3 Select “IP Scanner”, and then click the [Change/Remove] button.

4 Click the [Yes] but ton.

5 Restart the computer.

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Installing the Utilities

4-8 Scanner Mode & Page Scope Light

Page 35

Features of the Network Functions

5 Features of the Network Functions

Paper documents can eas ily be conver ted to ele ctronic da ta and used, fo r example, with electr onic filing. Scan ned image data (scan data) can be sent to other comput ers through a network as either a TIFF file or a PDF file.

The scanned image can be sent using any of the following methods. Choose the appropria te method according on the network environment and purpose.

This chapter here just shall give you an outline of the differ ent methods. A detailed descri ption how to perform th e scanning operation s, how to select the recepient s and a d etailed description of the screens of the copier can be found on the pdf-manual "Advanced Informati on Scanner Mode" on the CD.

To perform one of the differ nt functions, pla ce the document(s) on the glass and press the [Fax /Scan] key. Follow then the instructions or refer to the pdf-manual.

Scanner Mode & Page Scope Light 5-1

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5.1 Scan to E-mail

G Scan data is at tached t o an e-mai l mess age as a TIFF or PDF file, then

sent to a computer through an intranet or the Internet.

G A network environment that includes a mail server is required.

Features of the Network Functions

Mail server

Client computer

Intranet

Internet

Mail server

Client computer

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Features of the Network Functions

5.2 Scan to Server (FTP)

G Scan data can be uploaded as TIFF or PDF files to a specified

directory on an FTP server.

G A network environm ent that includes an FTP serv er i s required. G An FTP server on the Internet can be accessed through a proxy

server.

G A maximum of five FTP server can be registered, and a maximum of

five directori es can be set up on each FTP server.

FTP server

Intranet

Int ern et

FTP server

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Features of the Network Functions

G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mai l. (If th e “URL Report” func tion is used, a mail server is required.)

FTP serv er

FTP server

Internet

Client computer

Intranet

Internet

Mail server

Client computer

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Features of the Network Functions

5.3 Scan to PC (FTP)

G Scan data can be sent as TI FF or PDF files to client computers using

FTP.

G The FTP server application must be running on the client computers . G The forwarding destination on the client computer is the root folder

specified with the FTP server application. This setting cannot be specified from the copi er’s cont rol panel or from PageScope Light.

FTP server application

5.4 S can to HDD

G Scan data is saved on the copier’s hard disk as TIFF or PDF files.

The saved files can be retrieved with PageScope Light.

G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.)

Scan data

HDD

Intranet

Client computer

Client comp uter

Intranet

Scanner Mode & Page Scope Light 5-5

Page 40

5.5 Internet Faxing

As opposed to a normal fax, which t ransmits through tel ephone lines, Internet fax sends and receives fax images through t he Internet. Int ernet fax uses the In ternet el ectronic ma il (e-mail ) setup to s end and recei ve fax images. Image data scanned at an Internet fax terminal i s attached to an e-mail message as a TIFF-F fil e, then sent to the recipient’s Internet fax terminal. The fil e att a ched to the received e-mail message is printed by the Internet fax ter m inal on the receiving en d. In addition , since e-ma il is used, the fax can be sent to a n indivi dual e-mail address, not just an Internet fax termi nal. In this case, the fax image arrives at the receiving end as an attachment to an e-mail message received with the usual mail client software.

Features of the Network Functions

Mail server

Client computer

Intranet

Client comp uter

Internet fax terminal

Internet

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Features of the Network Functions

5.6 IP Address FAX (LAN-FAX)

Scan data is sent to a copier of the same type (Internet fax) through the Internet, without passing though a mail server.

Intranet

1 Program a one-touch key with the IP address or the host name of the

recipient.

2 Use the one-touch key to spe cify the recipient, and then specify the

settings for sending the data (IP address fa x transmission).

Internet fax termin al (Same type of unit as copier)

3 The recipient receives the fax image (IP addr ess fax reception).

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Page 42

5.7 Scan to PC (SMTP)

G Scan data can be sent as TIFF or PDF fil es to client computers usi ng

SMTP.

G From the client computer, th e enclosed IP Scanner application must

be used to first specif y the folder where data is sav ed. In addi tion, the IP Scanner appl icati on can b e set to sa ve t he data in a f older th at was created using the name of the one- touch key.

G In order to receive the data at a client computer and save it as an

image file, the enclosed utilities IP Scanner and Image Receiver are required.

G If there is a DHCP server on the network, this function may not operate

correctly since IP addresses are auto ma ti cally distri buted to each computer. In t his case, speci fy a fixed IP a ddress for the com puter or use IP Scanner.

Intranet

Features of the Network Functions

Client com p uter

1 Program a one-touch key with the IP address of the computer

receiving the data.

2 Using the same procedure for sending e-mail mes sages, specify that

the data is to be sent to a computer .

3 The sent scan data is received by the recipient computer. 4 The IP Scanner application converts the data to a TIFF or PDF file,

then saves the file in the specified folder.

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Features of the Network Functions

5.8 IP Scanner

G Scan data is sent to a client com puter, where it is saved in a folder that

is created using the name of the scanner button.

G After programming a b utton (Scan da ta desti nation and scan se tt ings)

from the clien t computer when scanning, a p aper documen t can easily be saved as an electronic file with just the touch of a button in the copier’s touch panel. In order to receive the data at a client computer and save it as an image file, the enclosed utilities IP Scanner and Image Receiver are required.

G This function can be used in a network without a LAN if a crossover

cable is used to connect the copier to a client computer. (Network settings are required.)

Client computer

1 From the computer, prog ram a butt on (recipient of th e scan data). 2 Touch the programmed button to send the scan image. 3 The sent scan image is received by the recipient computer. 4 The IP Scanner application converts the data to a TIFF or PDF fil e,

then saves the file in the specified folder.

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Features of the Network Functions

5.9 Document Forword ing /Arch ive Distr ibu tio n

G Image data received from a fax m achine on a common telephone li ne

can be sent direct ly to a computer or attached to an e-mail message. In order to transmi t the fax document by e- mail, a network envi ronment that includes a mai l ser ver is required.

G The fax document can be be received at your own computer. G Received fax documents can be classified as “F-Code”, “Port” or

“Public Document” , and the distribution destinations fo r each type of document can be specifi ed.

Facsimile terminal

Facsim ile communication

Telephone

line

Client computer

Mail server

1 From the copier, select a Doc. Manage sett ing to classify the fax

image.

2 The fax image is sent to the computer specified as the recipient. 3 The fax image is received by the recipient computer as an image file.

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Features of the Network Functions

5.10 Network Fax Transmission

G To use Network Fax transmission, “Network FAX” is re quired, one of

the attache d util ities. Be sure t o conf irm the network environment , then perform the network sett ing and the setup of Network FAX.

G A document created in an application, such as word-processing

software, ca n be faxed b y specify ing the t elephone ( fax) number of the recipient, without first printing the document. In addition, th e resul t of th e fax tr ans mission can be checked f rom t he computer.

G An e-mail address or a telephone (fax) num ber can be specif ied for the

recipient.

G In order to perform direct faxing operations using a mail server, the

DNS settings must be specified.

Client comp uter

Mail server

Telepho n e

line

Facsim ile comm un ication

Facsimile ter mina l

1 Specify the fax number of the destination (sp ecify the recipien t af ter

specifying printing from the application).

2 The image data is transmi tt ed from the cl ient computer or mail ser ver. 3 The data recei ved by t he c omputer is se nt to t he s pecified f ax n umber.

Scanner Mode & Page Scope Light 5-11

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Features of the Network Functions

5-12 Scanner Mode & Page Scope Light

Page 47

Using PageScope Light

6 Using PageScope Light

PageScope Light i s a ut ili ty for m anagin g dev ices su pporte d by the HTTP server integrat ed into the print er/scanner contr oller. Using a We b browser, PageScope Light can remotely control the prin ter/scanner con trollers on the network.

6.1 System Requirements

The following operating environment is required in order to use PageScope Light.

Computer (Software)

Operating System Web Browser

Windows 95/98/Me/NT4.0 Internet Explorer 4 or later

Windows 2000 Internet Explorer 5 or later

Windows XP Internet Explorer 6 or later

MacOS 8.6 or 9.x Internet Explorer 4.5 or later

MacOS X Internet Explorer 5.1 or later

Netscape Communicator 4.7 or later

Netscape Navigator 7.0

Netscape Navigator 6.1 or later

Network

G Ethernet G TCP/IP protocol

Di3510/Di3010/Di2510/Di2010/Di3510f/Di3010f/Di2510f/Di2010f

Network Interface Car d

Any of the following options must be installed.

G Pi3505e Printer Controller G Pi3505e/PS Printer Controller G Network Scan Kit G Internet Fax & Network Scan Kit

Scanner Mode & Page Scope Light 6-1

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Using PageScope Light



Note

The dialog boxes shown in this manual may differ fro m those that appear on your computer. In addi tion, the specif ications and other information concerning this product may change without noti ce.

6-2 Scanner Mode & Page Scope Light

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Using PageScope Light

6.2 Accessing PageScope Light



Note

In order to use PageScope Light, the IP address must be set i n advance. (Refer to “Specifying the IP Address” on page 1-8.)

PageScope Light can be accessed through a Web browser.

1 Start up the Web browser. 2 In the Address bar, type t he IP address of the controller in the format

shown below, and then press the computer keyboard’s [Enter] key. http://controller_IP_address/ (Example) If the con tr oller IP address is 192. 168.0.10: http://192.168.0.10/

3 The initial page of PageSc ope Light appears.



Note

If your Web browser i s set to us e a proxy server, it may not be able to access PageScope Light. In this case, specify the IP address of the printer/scanner controller as an exception for access through the proxy server.

(Example) With Internet Explorer 5

1 Click [Too ls ] in the me nu b ar , and th e n c lic k [I n te rn e t O p ti on s .. ..].

2 Click the [Connections] tab. 3 Click the [LAN Settings] button. 4 Click the [Advanced] button in the “Pro xy server” group box. 5 Type the IP address of the printer/scanner cont roller into the

“Exceptions” list box.

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Page 50

6.3 Using PageScope Light

PageScope Light is used in the same way that Internet Web pages are viewed. Click Web page links to display those pages, or click the [Back] (or [Forward]) but ton to display the previous (or next) page.

6.4 Logging Into Adm inistrator M ode

By logging into PageScope Light in Administrator mode, printer/ scanner controller system settings can be specified or checked.

1 In the Admin Password box in the u pper-l eft c orner o f the p age, ty pe

the administrator password.

2 Click the [Log-in] button to log into the Administrator mode.

Using PageScope Light

6-4 Scanner Mode & Page Scope Light

Page 51

Using PageScope Light

3 To lo g o ut, cli c k t h e [Log- o ut] button .



Note

For the administ rator passwor d, use the adm inistrat or access cod e for the copier. For details, contact the administrator for your copier.

If no operation is performed for 10 minutes after logging into PageScope Light in Administrator mode, the user is aut om atically logged out.

While logged into PageScope Light in Administrator mode, not all operations can be performed from the copier’s control panel.

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Page 52

6.5 Selecting the Display Language

If necessary, the lang uage in which PageScope Light pages are displ ayed can be changed. This setting only applies to PageScope Light pages.

1 Log into PageScope Light in Administrat or mode. 2 Click [Preference] in the menu on the [Syst em ] tab. 3 From the PageScope Light Language list, select the desired

language.

4 Click the [Apply] button.

Using PageScope Light

6-6 Scanner Mode & Page Scope Light

Page 53

Using PageScope Light

6.6 Structure of Pages

The following page (called the User mode page) can be viewed by anyone. If t he admini strat or pass word is ty ped int o the Admi n Passwor d box on the User mode page, the Administrator mode page can be displayed.

The pages of PageScope Light are constructed as shown below.

1 3

1. Minolta PageScope Light logo

Click the Minolta logo to go to the fol lowing Web site. www.minolta.com

Click the PageScope Light logo to di splay the versi on info rmatio n in a separate window.

2 4

The version and copyright information for PageScope Light appear in this window. Click the Minolta logo to go to the Minolta Web site. Click the PageScope Light logo to go to the PageScope Web site.

Scanner Mode & Page Scope Light 6-7

Page 54

Using PageScope Light

2. Status display The statuses of the pr inter and scanne r are s hown wi th tex t and i cons. In addition, the status warnings for the printer and scanner appear as messages. To view the most recent status message s, click t he [Refresh] button in the Web browser.

3. Admin Password box Use to log i n Administrator mode. (For details on the login procedure, refer to “Logging i n Admini strat or mode” i n the PageScop e Light Us er Manual.)

4. Tabs The categories tha t can be controlled by PageScope Light are displayed.

User mode

• System

• Job List

• File*

• Print*

• Scan*

Administrator mode

• System

• File*

• Print*

• Scan*

• Network

For details on each tab, refer to the “PageScope Light Users Manual”.

Available only if the network scan kit is installed

Available only if the printer control ler is installed

Available only with the Di3510f, Di3010f, Di251 0f or Di2010f, or if

the network scan kit or in ternet fax & network scan ki t is inst alled

Availabl e only if the hard disk dr ive kit and the network sc an kit are

installed

5. Menu The information and sett ing items for the selec ted tab are listed. For details on each menu, refer to the “PageScope Light Users Manual”.

6. Information and settings The details of the item selected from the menu are displayed.

6-8 Scanner Mode & Page Scope Light

Page 55

Performing a Scan to E-Mail Operation

7 Performing a Scan to E-Mail Operation

7.1 Basic Transmission

1 Position the documen t(s) to be scanned.

2 Press the [Fax/Scan] key.

H For a copier, press the [Scan] key.

3 Touch [10-Key Dialing].

Specify the recipient in any of the following ways.

H For a copier, touch

[Addr. Inp u t].

H Select a recipient from

the list on the OneTou c h scre en . → Refer to page 7-5.

H Select a recipient by

searching for it by name. → Refer to page7-6.

H Type in the number o f t he one-touch key for the desired rec ipient.

→ Refer to page7-8.

PageScope Light & Scanner Mode 7-1

Page 56

Performing a Scan to E-Mail Operation

4 Touch [Com. Mode].

5 To u c h [P C], then [E- m a il] ,

and then touch [Enter].

6 Type in the e-mail address

of the recipient.

7-2 PageScope Light & Scanner Mode

Page 57

Performing a Scan to E-Mail Operation

7 To change the file format or

coding method, touch [ Scan Mode], and then specif y the desired settings.

8 Specify the image quality,

density and zoom rati o according to the docu me nt to be scanned.

H Refer to “Specifying the

Scanning Options” on page 7-18.

9 Press the [Start ] key.

The transmission be gins.

If the document is placed on t he original glass:

G When scanning multiple document pages, continue scanni ng by

placing each co nsecutive page on the or iginal glass, t hen pressin g the [Start] ke y .

G After all pages of the document to be sent are scanned, touch [Scan

End], and then pre ss the [Start] key. The transmission begi ns.

If the transmission could not be completed

G The unit will automatically try agai n (auto redial) up to five more tim es

at one-minute intervals.

G The number of auto redials and the interval can be specified. For

details, refer to "Specifiying Tran smission Settings" in the Advanced Information on the CD.

G If the transmission could not be completed after auto redialing, a

transmission report is outputted. Part of the first page of sent docum ent is copied onto this repor t. If it is not necessary to output the transmission report, change the

PageScope Light & Scanner Mode 7-3

Page 58

Performing a Scan to E-Mail Operation

settings. For details, refe r to "Specifying Report Output Settins" in the Advacned Information on the CD..

1 2

The Following document has not been transmitted. Try to retransmit.

ACCOUNT NAME :SALES DESTINATION :NEW YORK ADDRESS :123451234@xyz.com

F-CODE :

PAGES :0 sheets RESULT :EA0006

2003 APR 23 (WED) 11:32 CHICAGO

DOCUMENT# :6514316-761 TIME STORED :APR 23 11:10 TIME SENT :APR 23 11:10 DURATION :2 min, 28 sec MODE :E-mail

P.1

IMAGE

1 Report output date 2 Transmission source name 3 Details of transmission 4 Transmission results

• INTERR: The transmission was interrupted.

• F.MEM: T he m e m o ry is fu ll .

• NG: The trans mission failed.

• PT.DEL: Part of the transmission fai led.

• Error Code: Ref er to "Transmission Results Error Codes" in the Advacned Information on the CD..

G You can try again to send documents that could not be transmitted.

(maximum of 20 documents) To send documents again, t ouch [Job Li st], touch [Com .] , and then search for documents that could not be sent. If [Re-TX] or [Dest. chng] appears in the touch panel, the document can be resent without having to be placed on the original glass. Touch [Re-TX] to send the document to the same recipient. Touch [Dest. chng] to change the recipient, then send the document.

7-4 PageScope Light & Scanner Mode

Page 59

Performing a Scan to E-Mail Operation

7.2 Selecting a Recipient From the List on the OneTouch Screen



Note

The recipient must have been registered as a one-touch key in advance.

1 Position the documen t(s) to be scanned. 2 Press the [Fax/Scan] key.

H For a copier, press the [Scan] key.

3 Touch [One-Touch]. 4 Select an index, and then

select a recipient from the one-touch key lis t th at appears.



Note

Touch an index tab or touch [←], [→] or [Index List], and then search for the one-touch key of t he desired recipient.

5 Press the [Start ] key.

PageScope Light & Scanner Mode 7-5

Page 60

Performing a Scan to E-Mail Operation

7.3 Selecting a Recipient by Searching for It by Name



Note

The recipient must ha ve been registered as a one-t ouch key in advance.

1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key.

H For a copier, press the [Scan] key.

3 Touch [Search].

4 Touch [Search], type in the

search name for the recipient, and then touch [Enter].



Tip

A recipient can also be selected by touchi ng its one-touch key.

7-6 PageScope Light & Scanner Mode

Page 61

Performing a Scan to E-Mail Operation

5 Select the desired recipient,

and then press the [Start] ke y .

PageScope Light & Scanner Mode 7-7

Page 62

Performing a Scan to E-Mail Operation

7.4 Typing In the Number of th e One-Touch Ke y for the Recipient

A number is specified fo r each one-touc h key, as shown below. Instead of selecting a one-touch key, the number (between 000 an 539) of the onetouch key can be entered i n order to specify the recipient.

Index 1 Index 36

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

H For a copier, press the [Scan] key.

3 Press the [#] key.

4 Type in the three-digit number of the one-touch key for the desi red

recipient. The one-touch key of the entered number is highlig hted.

5 Press the [Start] key.

7-8 PageScope Light & Scanner Mode

Page 63

Performing a Scan to E-Mail Operation

7.5 Registering a Recipient

Registering a recipient in the copier in advance is useful for using a scanning operation. Recipi ents can be registered from either the copier ’s control panel or fro m PageSc ope Light.

In addition, regi stered one-touch keys can be searched through more easily if t he in dexes ar e used t o classi fy t he one-tou ch k eys. T here are 36 indexes, and up to 15 one-touch keys can be registe red in each index.

The procedure for reg istering one-touc h keys from the copier’s control panel is described below.

For details on r egi stering o ne- touch ke ys us ing PageSc ope L ight, refer to the PageScope Light User Manual.

1 Index tab 2 One-touch key s registered in the sel ected index

Registering indexes

1 Press the [Utility] key. 2 Touch [User Set].

PageScope Light & Scanner Mode 7-9

Page 64

Performing a Scan to E-Mail Operation

3 Touch [Fax Input].

H For a copier, touch [E-

mail Input].

4 Touch [Index].

5 Touch a key where an index

has not yet been registered.

7-10 PageScope Light & Scanner Mode

Page 65

Performing a Scan to E-Mail Operation

6 Type in the name of the

index.

7 Touch [Enter].

PageScope Light & Scanner Mode 7-11

Page 66

Performing a Scan to E-Mail Operation

Registering one-touch keys

If a recipient is regi stered with a one- touch key, th e recipient’ s information can be retrieved with just the to uch of a button in the copier’s touch panel . Registering recipients where data is frequently sent is conveni ent since i t no longer requi res the recipien t information to be entered each ti m e data is sent.

Up to 540 one-touch keys can be registered. However, the total number of one-touch keys and fax programs (maximum of 30) mu st not exceed

540.

1 Pr e ss th e [Utility] ke y . 2 Touch [User Set].

3 Touch [Fax Input].

H For a copier, touch [E-

mail Input].

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Page 67

Performing a Scan to E-Mail Operation

4 Touch [One-Touch].

5 Select an index, and then

touch a key where nothing has been registered yet.

6 Type in the recipient name

that will appear on the onetouch key, and then touc h [Next].

PageScope Light & Scanner Mode 7-13

Page 68

Performing a Scan to E-Mail Operation

7 To u c h [P C], then [E- m a il] ,

and then touch [Next].

8 Type in the e-mail address

of the recipient, and then touch [Ne xt].

H To change the file format

or coding method, to uch [Scan Mode], and then specify the desi red settings.

7-14 PageScope Light & Scanner Mode

Page 69

Performing a Scan to E-Mail Operation

9 Check the information to be

registered, and then touch [Enter].

7.6 Changing/Deleting Recipients

1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [Fax Input].

H For a copier, touch [E-mail Input].

4 Touch [One-Touch].

5 Select an index, and then touch the one-touch key that you wish to

delete or whose information you wish to change.

6 To change the one-touch key information, change the information as

desired, and then touch [Enter] .

H To delete the one-touch key, touch [Delete].

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Page 70

Performing a Scan to E-Mail Operation

7.7 Copying a One-Touch Key

1 Pr e ss th e [Utility] ke y . 2 Touch [User Set].

3 Touch [Fax Input].

H For a copier, touch [E-

mai Input].

4 Touch [One-Touch].

7-16 PageScope Light & Scanner Mode

Page 71

Performing a Scan to E-Mail Operation

5 Select an index, and then

touch a key where a recipient has already been registered.

6 Touch [One-Touch], and

then touch [One-Touch Copy].

7 Touch the one-touch key

where nothing has been registered yet and where you wish to copy the information to.

8 Check that the one-touch key is copied.

If so, touch [Enter].

9 Continue touching [Enter] to return to the Utility screen, and then touch

[Exit] to re tu r n to th e Basi c s sc r ee n .

PageScope Light & Scanner Mode 7-17

Page 72

Performing a Scan to E-Mail Operation

7.8 Specifying the Scanning Options

7.8.1 Quality & Reduction Screen

Quality tab

Select the scanni ng resolution. “Standard” ( 200 × 100 dpi), “Fine” (200 × 200 dpi), “Super Fine” (400 × 400

dpi), “Text+Photo” (400 × 400 dpi), “GSR” (200 × 200 dpi), “Super GSR” (400 × 400 dpi), “600dpi Text ” (600 × 600 dpi) , “600dpi Photo” ( 600 × 600 dpi), or “600dpi Photo +Text” (600 × 600 dpi)

Contrast tab

Touch [Lighter], [Normal] or [Darker] to select the desired scanning contrast.



Note

If “600dpi Text” or “600dpi Photo+Text” was selected on the Quality tab, the contrast can onl y be set to one of three level s: “ Lighter”, “Normal” and “Darker”. (The two “Lighter ” settings and the two “Darker” settings are each the same contr ast level.)

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Reduction/Area tab

Scan Area: Select the scanning size.

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7.8.2 FAX Menu Sc r een

G With a copier, the settings are specified from the Menu screen.

Network ta b

Subject: <Subject text must have been registered in

Performing a Scan to E-Mail Operation

advance.> → Refer to "Scanner Settings Scr een" in the Advanced Informati on on the CD. Select the subject of t he e-mail message. If a subject is not specif ied, the e-mail message is sent with the default subject. Default subject: [Image File] Onetouch_key_name, Device_name, Automatic_numbering

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Tip

Touch [Cancel] to cancel the setting.

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Reply: Specify the reply e-mail address. (Select from

the list of one-touch keys.) If a reply e-mail address is not specified, the e-mail message is sent with the e-mail addr ess of this unit. For details on specifying the e-mail address of this unit, refer to "SMTP Settings Screen" in the Advanced Information on the CD..

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Tip

Touch [Cancel] to cancel the setting.

File Name: Specify the name of the attached file. If a file

name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on

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

Tip

Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automaticall y added to file name. Settings for the “TSI”, “ TX Report”, “2in 1”, “2-Sided TX”, “Priority TX”,

“Timer Set”, and “TX Marker ” fun cti ons can also be specified. For details, refer to "Fax Menu Screen" in the Advance d Information on the CD..

7.9 Inserting Text Into a Transmission Document

By first setting thi s function, text (an y or a fixed string of characters) is inserted in f ro nt of the i mage data f or t he Sc an to E-mail doc ument bef ore the E-mail is s ent . For detail s on s pecif yi ng the s etti ngs, r efer to "Sc anner Settings Screen" in the Advanced Information on t he CD.

FROM: NEWYORK Image data has been attached to the e-mail.

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Performing a Scan to PC (FTP) Opera tion

8 Performing a Scan to PC (FTP)

Operation

8.1 Basic Transmission

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Note

The FTP server application must be running on the client computers. With the Scan to PC ( FTP client) operation, the fo ll owing settings are

used and data is sent by FTP. If necessary, spe cify the following sett ings from the FTP server

application on the computer at the receiving end. Login: anonymous Password: E-mail address of this machine

1 Position the documen t(s) to be scanned.

2 Press the [Fax/Scan] key.

H For a copier, press the [Scan] key.

3 Select an index, and then

select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways.

H Select a recipient by

searching for it by name.

H Type in the number of

the one-touch key for the desired recipient.

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4 Touch [Quality/Reduction],

and then adjust the image quality, density and zoom ratio according to t he document to be scanned.

H Refer to “Specifying the

Scanning Options” on page 8-7.

5 Press the [Start] key.

The transmission begins.

If the document is placed on t he original glass:

G When scanning multiple document pages, continue scanning by

placing each c onsecutive page on the or iginal glass, t hen pressin g the [Start ] ke y .

G After all pages of the document to be sent are scanned, touch [Scan

End], and then press the [Start] key. The transmission begins.

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Performing a Scan to PC (FTP) Opera tion

8.2 Registering a Recipient

1 Press the [Utility] key. 2 Touch [User Set].

3 Touch [FAX Input].

H For a copier, touch [E-

mail Input].

4 Touch [One-Touch].

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5 Select an index, and then

touch a key where nothing has been registered yet.

6 Type in the recipient name

that will appear on the onetouch key, and then touc h [Next].

7 To u c h [P C ] , th en [F T P

Client], and then touch [Next].

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8 Type in the IP address of the

computer that the data will be sent to, and then touch [Next].

H To change the port

number, touch [Port], and then specify the desired setting.

H To change the file format

or coding method, tou ch [Scan Mode], and then specify the desi red settings.

9 Check the information to be

registered, and then touch [Enter].

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8.3 Changing/Deleting Recipients

1 Pr e ss th e [Utility] ke y . 2 Touch [User Set]. 3 T o u ch [FA X I n pu t].

H For a copier, touch [E-mail Input].

4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to

delete or whose information you wish to change.

6 To change the one-touch key information, change the infor ma ti on as

desired, and then touch [Enter].

H To delete the one-touch key, touch [Del ete].

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Performing a Scan to PC (FTP) Opera tion