Konica Minolta SU-1 User Manual

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Page 1

User Manual

Di152f/Di183f Scan Unit SU-1

www.minoltaeuro

e.com

The essentials of imaging

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Page 3

Forward

Foreword

If the Internet fax/network scanner is installed and a network is connected, data scanned by the Di152 electronic mail (e-mail) and sent to a computer or Internet fax terminal through an intranet or the Internet. In addition, scanned data can also be uploaded to an FTP server.

*With the Di152/Di183, this is performed with the optional fax kit FX-1.

/Di183*/Di152f/Di183f can be attached to

Trademark Acknowledgements

Minolta is a registered trademark of MINOLTA CO., LTD. PageScope is a trademark of MINOLTA CO., LTD. Ethernet is a registered trademark of Xerox Corporation. All other product names are trademarks or registered trademarks of their

respective holders.

Screen images shown in this manual may differ slightly from actual ones. Specifi cations are subject to change wi thout prior notice.

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For the U.S.A. Users

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the followingtwo conditions: (1) This device maynot cause har mful interface,and (2) this device must accept any interface received, including interface that may cause undesired operation.

NOTE:This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protectionagainst harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interferenceto radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING: The design and production of this unit conform to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

This device must be used with shielded interface cables. The use of n onshielded cables is likely to result in interferencewith radio communications and is prohibited under FCC rules.

For Canada Users

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numerique de la classe A est conforme a la norme NMB-003 du

Canada.

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For Europe

CE Marking (Declaration of Conformity)

This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union.

This device must be used with shielded interface cables. The use of n onshielded cables is likely to result in interferencewith radio communications and is prohibited under EU directives.

For Users of the Class B regulation’s countries

This device must be used with shielded interface cables. The use of n onshielded cables is likely to result in interferencewith radio communications and is prohibited under CISPR 22 rules and local rules.

For Users except the Class B regulation’s countries

WARNING

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

iii

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CONTENTS

1 Introduction ........................................................1

1.1 Available Features ...................................................1

1.2 Required Environment ............................................4

1.3 Connecting to a Network (LAN) ..............................4

1.3.1 Connecting the Ethernet Cable ........................... 5

1.4 Control Panel Parts and Their Functions .............. 6

1.4.1 Names of Control Panel Parts and Their

Functions ............................................................... 6

1.4.2 Display Indications ............................................... 8

1.5 Entering Text ............................................................9

1.5.1 Key operation: ....................................................... 9

1.5.2 Inputting Example ............................................... 10

1.6 Specifying Network Settings ................................12

1.6.1 Required Settings ............................................... 12

1.6.2 Specifying Network Settings

(“NETWORK(FAX/SCAN)” Menu) ....................... 14

1.6.3 Specifying E-mail Settings

(“E-MAIL SETTING 1” Menu) .............................. 17

1.6.4 Specifying E-mail Settings

(“E-MAIL SETTING 2” Menu) .............................. 21

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Contents

2 Internet Faxing .................................................25

2.1 Basic Faxing ...........................................................25

2.1.1 Using the Automatic Document Feeder ............ 26

2.1.2 Positioning Documents on the Original

Glass .................................................................... 27

2.2 Transmission Settings ..........................................29

2.2.1 Adjusting the Fax Resolution ............................ 29

2.2.2 Specifying the Recipient .................................... 30

2.2.3 Broadcast Transmission .................................... 36

2.3 Timer Transmission ...............................................38

2.4 Cancelling (Deleting ) a Document Queued

for Transmission ....................................................39

2.5 Recei vi ng ................................................................ 41

2.5.1 E-Mail Formats That Can Be Received ............. 41

2.5.2 Automatic Reception .......................................... 41

2.5.3 Manual Reception ............................................... 42

3 Network Scanning ...........................................43

3.1 Sending by E-mail (Scan to E-mail) .....................43

3.1.1 Using the Automatic Document Feeder ............ 44

3.1.2 Positioning Documents on the Original

Glass .................................................................... 46

3.2 U ploading to an FTP Server (Scan to Server) ..... 50

3.2.1 Using the Automatic Document Feeder ............ 51

3.2.2 Positioning Documents on the Original

Glass .................................................................... 53

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Contents

4 Utility M ode Settings .......................................55

4.1 Programming Scan Settings

(“SCAN SETTING” Menu) ......................................55

4.1.1 Setting the “RESOLUTION” Function ............... 55

4.1.2 Setting the “IMAGE FORMAT” function ............ 55

4.1.3 Setting the Compression Encoding

Method (“CODING METHOD” Function) ........... 56

4.2 Programming E-mail Addresses ..........................57

4.2.1 Programming One-Touch Dial Keys .................. 57

4.2.2 Programming Speed Dial Numbers ................... 58

4.2.3 Programming Group Dialing .............................. 59

4.3 Specifying the “FORWARD” Function .................61

4.4 Specifying E-mail Settings (“E-MAIL SETTING 1”

and “E-MAIL SETTING 2” Menus) ........................62

4.5 Specifying Network Setting s

(“NETWORK (FAX/SCAN)” Menu) ........................62

5 Checking the Transmission/Reception

Result ...............................................................63

5.1 Checking the Transmission Result ......................63

6 Error Messag es ................................................ 64

6.1 Main Error Messages and Thei r Remedies . ........ 64

7 Appendix ..........................................................66

7.1 Specifications ........................................................66

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1 Introduction

1.1 Available Features

Internet faxing

• As opposed to a normal fax, which transmits through telephone lines, Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail, then sent to the recipient’s Internet fax terminal. The file attached to the received e-mail is printed by the Internet fax terminal on the receiving end.

In addition, since e-mail is used, the fax can be sent to an individual email address, not just an Internet fax terminal. In this case, the fax image arrives at the receiving end as an attachment to a mail received with the usual mail client software.

Mail Ser ver

Client PC

Intranet

MailServer

Internet Fax Terminal

Internet

Client PC

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1Introduction

Network scanning

Paper documents can easily be converted to electronic data and used, for example, with electronic filing.

Scanned image data (scan data) is sent to a computer through a network as a TIFF-F or PDF file. The scanned image can be sent either as an email attachment or to an FTP server.

• Scan data is sent to a computer as a TIFF-F or PDF file attached to an e-mail, then sent to a computer through an intranet or the Internet. (Scan to E-mail)

Mail Ser ver

Client PC

Intranet

Internet

Mail Ser ver

Client PC

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1 Introduction

• Scan data is uploaded to an FTP server as a TIFF-F or PDF file. (Scan to Server)

FTP Server

Intranet

Internet

FTP Server

In addition, the system can be set to send to a specified recipient (only one) a notification of the FTP server address where the data was uploaded.

Intranet

FTP Server

Internet

Client PC

Internet

MailServer

Client PC

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1Introduction

1.2 Required Environment

The following network environment is required in order to use the Internet fax and network scanning features.

Internet faxing

• Mail server (POP3 server and SMTP server)

Network scanning (Scan to E-mail)

• Mail server (SMTP server)

Network scanning (Scan to Server)

• FTP server (The enclosed PageScope Cabinet can be used as a sim-

ple FTP server.)

• Mail server (SMTP server) in order to use mail notification

Common

• Ethernet 10/100Base-T

•TCP/IPprotocol

1.3 Connecting to a Network (LAN)

In order to use the Internet fax and network scanning features, this machine must be connected to a LAN and be able to communicate using the TCP/IP protocol.

Use an Ethernet cable (for 10/100Base-T Ethernet) to connect to the LAN. (The Ethernet cable is not included with the Internet fax/network scanner.)

IMPORTANT

• Be sure to use a Category 5, shielded cable for the 10/100Base-T connection, otherwise there may be electronic i nterference.

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1 Introduction

1.3.1 Connecting the Ethernet Cable

1. Make sure that the machine is turned off.

2. Insert one plug on the Ethernet cable into the connector (marked “NETWORK SCANNER”) on the left side of the machine, and then insert the other plug into the hub.

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1Introduction

1.4 Control Panel Parts and Their Functions

1.4.1 Names of Control Panel Parts and Their Functions

23 4 567 8

No. Part Name Function

1 [Error]indicator Lights up if an error has occurred. 2 [Confirm] key Used to view transmission results. 3 [Utility] key Used to display the first Utility mode screen.

4 [Resolution]key Used to select the image quality (transmission resolution)

5 [Phone Book] key Used to display the information programmed for one-touch

6 [Function]key Used to select a function.

7 [Speed Dial] key Used to specify previously programmed fax numbers

8 [Mail] key Press to enter an e-mail address. The key lights up in green

9 One-touch dial keys Used to select previously programmed fax numbers.

MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1, E-MAIL SETTING 2, NETWORK(FAX/ SCAN) Refer to “4 Utility Mode Settings” (p. 55).

with the Internet fax feature.

dialing, group dialing and speed dialing.

BROADCAST (broadcast transmission), TIMER TX (timer transmission), CANCEL RESERV. (cancel queued job) and INTERNET FAX RX (Internet fax reception) (p. 36, p. 38, p. 39 and p. 41)

represented by 3-digit numbers.

to indicate that an e-mail address can be entered.

Used to enter text such as e-mail addresses.

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1 Introduction

11 12 14 15

1310

181716

No. Part Name Function

10 Display Displays setting menus, error messages, and specified

settings such as e-mail addresses.

11 [No] key Erases the entered letters and numbers.

Returns to the previous screen.

12 [Yes] key Confirms the current setting. 13 10-key pad Used to enter setting values.

Used to enter numbers. Used to enter speed dial numbers.

14 [Scan] key Press to enter Scan mode. The key lights up in green to

indicate that the machine is in Scan mode.

15 [Fax] key Used when sending scan data or receiving e-mail with the

Internet fax feature.

[Auto/Photo]key

and keys

Used to specify the scanning mode with the Network Scan feature. Used to specify the selection at the left or right in setting screens.

and keys

Used to specify the selection above or below in setting screens and menus.

18 [Start] key Starts scanning or starts sending the e-mail or file. 19 [Stop] key Stops scanning documents. 20 [Panel Reset] key Cancels all current operations.

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1Introduction

1.4.2 Display Indications

1 2

No. Display Indication Description

1 Mode or function

name

2 Message area Displays messages such as operating instructions.

SCAN BOOK(LT ) SCAN=YES (SIZE= )

• Displays the currently selected mode or function setting.

• Displays the current menu, function or setting.

• Error messages are displayed when errors occur.

• The current date and remaining amount of memory is displayed during standby.

Symbol list:

Symbol Description

Sending/receiving mail E-mail is being sent or received.

In standby for timer transmission

An e-mail is queued for timer transmission.

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1 Introduction

1.5 Entering Text

When specifying the user name or programming one-touch dial keys with therecipient name, letters,accentedcharacters,numbers and symbols can be entered.

1.5.1 Key operation:

• One-touch dial keys [01] through [27]: Used to enter letters and sym-

bols.

• 10-Key Pad: Used to enter numbers.

List of characters available with each one-touch dial key:

One-touchdial key

01 ABC ABC 15 pqr pqr 02 DEF DEF 16 stu stu 03 GHI GHI 17 vwx vwx 04 JKL JKL 18 yz yz 05 MNO MNO 19 @ @ 06 PQR PQR 20 . . (period) 07 STU STU 21 _ _ (underscore) 08 VWX VWX 22 + + 09 YZ YZ 23 - - (hyphen) 10 abc abc 24 & &#*/!=?$%[]’^`{}|˜()”

11 def def 25 ДдЦцЬьбЙйн”ъЕОазЖС¿

12 ghi ghi 26 (space) 13 jkl jkl 27 (deletes) 14 mno mno 28

Available characters*

One-touchdial key

Available characters*

,:;<>

Øøß

* Repeatedly press the one-touch dial key to scroll through the corresponding char-

acters and symbols listed until the desired character appears in the display.

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1Introduction

1.5.2 Inputting E xample

To enter the name “NJ Office”

* The cursor (_) flashes alternately with the character at its current location.

NAME=_

Press the [MNO] key twice.

NAME=N

Press the [JKL] key once.

NAME=NJ

Press the [Space] key once.

NAME=NJ

Pressthe [MNO]key 3 times.

NAME=NJ O

Press the [def] key 3 times.

NAME=NJ Of

Press the key.

NAME=NJ Of_

Press the [def] key 3 times.

NAME=NJ Off

Press the [ghi] key 3 times.

NAME=NJ Offi

Press the [abc] key 3 times.

NAME=NJ Offic

Press the [def] key twice.

NAME=NJ Office

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1 Introduction

Correcting text and input precautions

• To erase all entered text, press the [No] key.

• To delete only part of the entered text, use the and keys to move the cursor (_) to the character that you wish to delete, and then press the

[Delete] key (one-touch dial key [27]).

• To change an entered character, use the and keys to move the cursor (_) to the character that you wish to change, and then enter the new character. (The character at the cursor’s position is replaced with the new character.)

• If the same one-touch dial key is needed to enter two characters in a row, press the key after selecting the first character. (Refer to the above example.)

• To enter a space, press one-touch dial key

[26].

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1Introduction

1.6 Specifying Network Settings

1.6.1 Required Setti ngs

In order to use the Internet fax and network scanning features, certain settings must first be specified.

Note

• This machine must be set based on the network environment that it is connected to. Therefore, before starting to s et this machine, be sure to ask the network administratorfor the informationrequired to specify the settings correctly.

Settings Description



: Necessary – : Unnecessary:As necessary

NETWORK (FAX/SCAN)

IP ADDRESS

SUBNET MASK

GATEWAY This function is used to enter the IP address of the

DNS CONFIG.

SERVER TIMEOUT

This function is used to specify the IP address of the Internet fax/network scanner. *Obtain from the network administrator.

This function is used to set the subnet mask value of the network. *Consult with the network administrator.

router, if one is used on the network. *Consult with the network administrator.

This function is used to enable or disable the DNS (Domain Name System). If a DNS server is used, specify its IP address. *If a DNS server is used on the network, select “ENABLE”. If an external server such as an Internet provider is used, select “DISABLE”. Consult with the network administrator.

This function is used to set the length of time (between 5 and 20 seconds, in 1 second intervals) until the connection with the server times out.

E-MAIL SETTING 1

SENDER NAME

E-MAIL ADDRESS

This function can be used to specify the sender’s name.

This function is used to specify the e-mail address of the sender. *Obtain from the network administrator.

Internet

Faxing



Network

Scanning

(Scan to

E-mail)

Network

Scanning

(Scan to

Server)









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1 Introduction

Network

Scanning

(Scan to

E-mail)



Settings Description

SMTP SERVER

This function is used to enter the IP address or host name for the SMTP server.

Internet

Faxing

*Consult with the network administrator.

TEXT INSERT

This function is used to specify whether or not to insert text explaining that an image data has been



attached when scan data attached to an e-mail is being sent.

DEFAULT SUBJECT

TIME ZONE This function is used to set the time zone

This function can be used to set the default subject used when sending scan data attachedto an e-mail.



corresponding to the country where the machine is being used. For the United States, the time will appear as “GMT -05:00”.

E-MAIL SETTING 2

POP3 SERVER

POP3 ACCOUNT

POP3 PASSWORD

AUTO RECEPTION

REPL Y ADDRESS

HEADER PRINT

*1: Necessary if notification of the URL is sent by e-mail. *2: May also be assigned automatically by the DHCP server.

This function is used to enter the IP address or host name for the POP3 server. *Consult with the network administrator.

This function is used to specify the account name used to log into the POP3 server. *Consult with the network administrator.

This function is used to specify the password used to log into the POP3 server. *Consult with the network administrator.

This function is used to specify the time interval (between 1 and 60 minutes, in 1 minute intervals) for checking for new e-mail during automatic reception.

This function is used to specify the recipient of error notification e-mails if an error occurs while receiving an Internet fax.

This function is used to specify whether or not to print header information of “subject”, “from”, and “cc” when printing e-mails.



––

Tip

• After specifying the IP address, subnet mask and gateway functions on the “NETWORK(FAX/SCAN)” menu, other settings can be specified using PageScope Light. For details, refer to the PageScope Light for Di152f/Di183f Scanner User Manual.

Network

Scanning

(Scan to

Server)



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1Introduction

1.6.2 Specifying Network Settings (“NETWORK(FA X/ SCAN)” Menu)

From the “NETWORK(FAX/SCAN)” menu of the Utility mode, various network settings can be specified.

Tip

• If, at any time, you wish to quit setting a “NETWORK(FAX/SCAN)” function, press the [No] key. When the message “STOP SETTING?” appears, press the [Yes] key to quit.

To set the “IP ADDRESS” function

1. Press the [Utility] key.

The first screen of the Utility mode appears.

2. Using the and keys, select “

NETWORK(FAX/SCAN)”.

3. Press the [1] key from the 10-key pad to select “

IP ADDRESS”.

4. Using the and keys, select either “

AUTO”or“SPECIFY”, and then

press the

•If“

[Yes] key.

AUTO” was selected so the IP

address will automatically be assigned by the DHCP server, the “

NETWORK(FAX/SCAN)”menu

appears again.

•If“

SPECIFY” was selected, a screen

appears, allowing you to specify the IP address. (Continue with step 5.)

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1 Introduction

Note

• “AUTO” is available if a DHCP server is on the network. If “AUTO” is selected, it will not be necessary to specify the subnet mask or gateway settings.

• If a f ixed IP address has been set, you must select “IP Address in NVRAM” i n the enclosed PageScope Light. Make this setting in the “TCP/IP Configuration” menu on the “Network” tab. For more details, refer to the PageScope Light for Di152f/Di183f Scanner User Manual.

5. Using the 10-key pad, enter the IP address of the Internet fax/network scanner.

• The screen at the right shows an

example of an entered IP address. For the appropriate setting, consult the network administrator.

6. Press the

The “

[Yes] key.

NETWORK(FAX/SCAN)”

menu appears again.

To set the “SUBNET MASK” function

1. From the “NETWORK(FAX/SCAN) ” menu of the Utility mode, press the

[2]

key from the 10-key pad to select “

SUBNET MASK”.

2. Using the 10-key pad, enter the subnet mask value.

• The screen at the right shows an

example of an entered subnet mask. For the appropriate setting, consult the network administrator.

3. Press the

The “

[Yes] key.

NETWORK(FAX/SCAN)”

menu appears again.

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1Introduction

To set the “GATEWAY” function

1. From the “NETWORK(FAX/SCAN) ” menu of the Utility mode, press the key from the 10-key pad to select “

GATEWAY”.

2. Using the 10-key pad, enter the IP address of the gateway.

• The screen at the right shows an

example of an entered IP address. For the appropriate setting, consult the network administrator.

[3]

3. Press the

The “

To set the “DNS CONFIG.” function

[Yes] key.

NETWORK(FAX/SCAN)” menu appears again.

1. From the “NETWORK(FAX/SCAN) ” menu of the Utility mode, press the

[4]

key from the 10-key pad to select “

DNS CONFIG.”.

2. Using the and keys, select either “

DISABLE”or“ENABLE”, and then

press the

•If“

“

[Yes] key.

DISABLE” was selected, the

NETWORK(FAX/SCAN)”menu

appears again.

•If“

ENABLE” was selected, a screen

appears, allowing you to specify the IP address of the DNS server. (Continue with step 3.)

3. Using the 10-key pad, enter the IP address of the DNS server.

4. Press the

The “

[Yes] key.

NETWORK(FAX/SCAN)”

menu appears again.

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To set the “SERVER TIMEOUT” function

1. From the “NETWORK(FAX/SCAN) ” menu of the Utility mode, press the

[5]

key from the 10-key pad to select “

SERVER TIMEOUT”.

2. Using the 10-key pad, enter the timeout period (seconds).

• The timeout period can be set

between 5 and 120 seconds.

1 Introduction

3. Press the

The “

[Yes] key.

NETWORK(FAX/SCAN)”

menu appears again.

1.6.3 Specifying E -mail Settings (“E-M A IL SETTING 1”

Menu)

From the “E-MAIL SETTING 1”and“E-MAIL SETTING 2”menusofthe Utility mode, various e-mail settings can be specified.

Tip

• If, at any time, you wish to quit setting an “E-MAIL SETTING 1” or “EMAIL SETTING 2” function, press the [No] key. When the message “STOP SETTING?” appears, press the [Yes] key to quit.

To program the sender’s name

1. Press the [Utility] key.

The first screen of the Utility mode appears.

2. Using the and keys, select “

MAIL SETTIN G 1

”.

E-

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1Introduction

3. Press the [1] key from the 10-key pad

to select “

4. Enter the sender’s name.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The sender name can contain a max-

imum of 20 characters.

SENDER NAME”.

5. Press the The “

To program the e-mail address of the sender

[Yes] key.

E-MAIL SETTING 1” menu appears again.

1. From the “E-MAIL SETTING 1”menu

of the Utility mode, press the from the 10-key pad to select “

ADDRESS

”.

[2] key

E-MAIL

2. Enter the e-mail address of this

machine.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The e-mail address can contain a maximum of 64 characters.

• Be sure to first obtain the e-mail address from the network administrator.

• If you do not receive e-mails on this machine, enter the e-mail address of the administrator.

3. Press the The “

[Yes] key.

E-MAIL SETTING 1”menu

appears again.

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To set the SMTP server address

1. From the “E-MAIL SETTING 1”menu

of the Utility mode, press the from the 10-key pad to select “

SERVER

”.

[3] key

SMTP

2. Enter the IP address or host name for

the SMTP server.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The host name can contain a maximum of 64 characters.

• The upper-right screen shows an example of an entered IP address. For the appropriate setting, consult the network administrator.

1 Introduction

3. Press the The “

[Yes] key.

E-MAIL SETTING 1”menu

appears again.

To set the “TEXT INSERT” f unction

By first setting this function, text (fixed string of characters) is inserted in front of the image data for the Internet fax document before the fax is sent. Use this function for example when sending Internet faxes to computers.

1. From the “

of the Utility mode, press the from the 10-key pad to select “

INSERT

E-MAIL SETTING 1”menu

[4] key

TEXT

”.

2. Using the and keys, select either

“

ON”or“OFF”, and then press the

[Yes] key.

The “

E-MAIL SETTING 1”menu

appears again.

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1Introduction

To set the “DEFAULT SUBJECT” function

1. From the “E-MAIL SETTING 1”menu

of the Utility mode, press the from the 10-key pad to select “

DEFAULT SUBJECT”.

2. Enter the default subject.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The default subject can contain a maximum of 20 characters.

[5] key

3. Press the The “

[Yes] key.

E-MAIL SETTING 1”menu

appears again.

To set the “TIME ZONE” function

1. From the “E-MAIL SETTING 1”menu

of the Utility mode, press the from the 10-key pad to select “T

ZONE

”.

[6] key

IME

2. Using the and keys, select the

time zone.

3. Press the The “

[Yes] key.

E-MAIL SETTING 1”menu

appears again.

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1 Introduction

1.6.4 Specifying E-mail Settings (“E-MAIL SETTING 2” Menu)

To set the POP3 server address

1. Press the [Utility] key. The first screen of the Utility mode

appears.

2. Using the and keys, select “

MAIL SETTIN G 2

3. Press the

to select “

[1] key from the 10-key pad

POP3 SERVER”.

”.

E-

4. Enter the IP address or host name for

the POP3 server.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The host name can contain a maximum of 64 characters.

• The upper-right screen shows an example of an entered IP address. For the appropriate setting, consult the network administrator.

5. Press the The “

[Yes] key.

E-MAIL SETTING 2”menu

appears again.

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1Introduction

To set the “POP3 ACCOUNT” f unction

1. From the “E-MAIL SETTING 2”menu

of the Utility mode, press the from the 10-key pad to select “

ACCOUNT

”.

2. Enter the account name.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The account name can contain a maximum of 64 characters.

[2] key

POP3

3. Press the The “

[Yes] key.

E-MAIL SETTING 2”menu

appears again.

To set the “POP3 PASSWORD” function

1. From the “E-MAIL SETTING 2”menu

of the Utility mode, press the from the 10-key pad to select “

PASSWORD

”.

[3] key

POP3

2. Enter the password.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• The password can contain a maximum of 32 characters.

• The upper-right screen shows an example of an entered password. For the appropriate setting, consult the network administrator.

3. Press the The “

[Yes] key.

E-MAIL SETTING 2” menu appears again.

Page 31

To set the “AUTO RECEPTION” function

1. From the “E-MAIL SETTING 2”menu

of the Utility mode, press the from the 10-key pad to select “

RECEPTION

”.

[4] key

AUTO

2. Using the and keys, select either

“

ON”or“OFF”, and then press the

[Yes] key.

ON” was selected, a screen

•If“ appears, allowing you to specify the time interval for checking for new email. (Continue with step 3.)

•If“OFF” was selected, the “E-MAIL

SETTING 2

” menu appears again.

3. Using the 10-key pad, enter the time interval (minutes) for checking for new e-mail.

• The time interval for automatically

checking for new e-mail can be set between 1 and 60 seconds.

1 Introduction

4. Press the

The “ appears again.

[Yes] key.

E-MAIL SETTING 2”menu

Page 32

1Introduction

To set the address where results are sent

1. From the “E-MAIL SETTING 2”menu of the Utility mode, press the from the 10-key pad to select “

ADDRESS

”.

2. Enter the e-mail address for the recipient of error notifications.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address can contain a

maximum of 64 characters.

• Normally, enter the e-mail address

of the administrator.

[5] key

3. Press the

The “

[Yes] key.

E-MAIL SETTING 2”menu

appears again.

To set the “HEADER PRINT” function

1. From the “E-MAIL SETTING 2”menu of the Utility mode, press the

[6] key

from the 10-key pad to select “

HEADER PRINT”.

2. Using the and keys, select either “

ON”or“OFF”, and then press the

[Yes] key.

The “

E-MAIL SETTING 2”menu

appears again.

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2 Internet Faxing

The procedures for sending scan data and receiving e-mail are described below.

Note

• For information on documents that can be used, the scanning area of the image, the print area and paper types and sizes, refer to the User Manuals for the Di152f/Di183f or the FX-1 Fax unit for the Di 152/ Di183.

• Internet faxing is not possible for approximatelyt hree minutes after the machine is turned on.

2.1 Basic Faxing

Tip

• Internet faxes are sent and received with the help of a mail server; they are not sent directly to the recipient or received directly from the sender. In addition, as soon as transmissionwith the server is finished correctly, the transmission is considered complete.

• The resolution and document size that can be used depends on the performance of the Inter net fax f unction on the receiving end. Check on the performance of the Internet fax function on t he receiving end beforet ransmission. If the performance of the Internet fax function on the receiving end is not known, send your Internet fax w ith a Letter or A4 size and the “Standard” resolution setting.

• In order t o use Internet faxing, settings such as the IP address, SMTP server address and e-mail address must be set in advance.

• With the “Standard” resolution setting, approximately 295 Letter or A4-size document pages can be scanned at one time (approximately 720 pages if the optional “8 MB Memory for Fax” is installed).

• To stop scanning, press the [Stop] key.

• If the transmission could not be completed correctly, a transmission result report is printed.

• To cancel the transmission of scan data that is queued, select “CANCEL RESERV.” with the [Function] key. (p. 39)

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2 Internet Faxing

2.1.1 Using the Automatic Document Feeder

1. Press the [Fax] key.

The machine enters Fax mode, and the fax screen appears.

2. Load the document to be sent into the Automatic Document Feeder.

• Adjust the Document Guide Plates

to fit the size of the document.

• Load the document with the side to

be scanned facing up.

3. If necessary, change the “

Resolution”

setting (p. 29).

4. Press the

The

[Mail] key.

[Mail] key lights up, and an e-

mail address can be entered.

5. Enter the e-mail address of the recipient.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address of a previously programmed recipient can also be

specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

6. Press the

[Start] key to begin scanning and sending the fax.

• Once transmission is finished, a beep is sounded.

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2 Internet Faxing

2.1.2 Positioning Documents on the Original Glass

1. Press the [Fax] key.

The machine enters Fax mode, and the fax screen appears.

2. Lift open the Original Cover, and then position the document to be faxed on the Original Glass.

• Position the document with the side

to be scanned facing down.

• Align the document on the scales

above and to the left of the Original Glass.

• If the Automatic Document Feeder

is not installed, skip to step 4.

3. Press the

• Even when faxing sheet documents

positioned on the Original Glass, the

[Book TX] key should be pressed.

4. If necessary, change the “Resolution” setting (p. 29).

[Book TX] key.

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2 Internet Faxing

5. Press the [Mail] key.

The

[Mail] key lights up, and an e-

mail address can be entered.

6. Enter the e-mail address of the recipient.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address of a previously programmed recipient can also be

specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

7. Check that the correct document size appears in the screen.

SCAN BOOK(LT ) SCAN=YES (SIZE= )

• To change the document size, press

the key, and then use the and

keys to select the desired docu-

ment size in the screen that appears.

8. Press the

[Yes] key to scan the page.

9. If the document to be faxed contains multiple pages, position the next page of the document on the Original Glass when the screen shown at the right appears, and then press the

[Yes] key.

• Repeat step 9 until all pages of the document have been scanned.

10. Press the

[Start] key to begin scanning and sending the fax.

• Once transmission is finished, a beep is sounded.

If the memory becomes full while scanning documents

If the memory becomes full while a document is being scanned, the transmission is cancelled.

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2 Internet Faxing

2.2 Transmission S ettings

2.2.1 Adjusting the Fax Resolution

Selecting one of the following resolutions to match the type of document to be faxed will produce a sharper result.

Document Type Resolution Setting

Documents with normal print Standard Documents containing small print, such as

newspapers Documents containing detailed illustrations

Documents containing text and objects with varying shades, such as photos

Documents containing objects with varying shades, such as photos

1. Position the document to be faxed.

Fine, Super Fine

Standard + Half Tone, Fine + Half Tone

Fine + Half Tone, Super Fine + Half Tone

2. Press the

[Resolution] key until the resolution that matches the docu-

ment is selected.

• Repeatedly pressing the

below.

[Resolution]key changes the setting as shown

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2 Internet Faxing

2.2.2 Specifying the Recipient

Specify the recipient using any of the different methods described below.

To directly enter the e-mail address

1. Press the [Mail] key.

The

[Mail] key lights up, and an e-

mail address can be entered.

2. Enter the e-mail address of the recipient.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address can contain a

maximum of 64 characters.

• If the e-mail address does not con-

tain “@”, the

[Start]key cannot be

pressed.

• If you wish to change the entered e-mail address, press the

and then enter the correct address.

[No] key ,

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2 Internet Faxing

To use one-touch dialing

Note

• For details on programming the one-touch dial keys, refer to “4.2.1 Programming One-Touch Dial Keys”(p. 57).

• If the recipient will be specified using a one-touch di al key, it is not necessary to press the [Mail] key.

1. Press the one-touch dial key (

[01] through [27]) programmed with the e-

mail address of the desired recipient.

The machine automatically starts scanning the document and sending the fax.

Note

• If the specified one-touch dial key is programmed with a fax number, transmission of the fax begins.

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2 Internet Faxing

To use speed dialing

Note

• For details on programming speed dial numbers, refer to “4.2.2 Programming Speed Dial Numbers” (p. 58).

• If the recipient will be specified using speed dialing, iti s not necessary to press the [Mail] key.

1. Press the

[Speed Dial] key, and then

use the 10-key pad to enter the 3-digit speed dial number (number programmed with the e-mail address).

• If you wish to change the entered

speed dial number, press the

[No]

key, and then enter the correct speed dial number.

Note

• If the specified speed dial number is programmed with a fax number, transmission of the fax begins.

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2 Internet Faxing

To use group dialing

Note

• For details on programming one-touch dial keys for group dialing, refer to “4.2.3 Programming Group Dialing” (p. 59).

• If the recipient will be specified using group dialing, it is not necessary to press the [Mail] key.

1. Press the one-touch dial key (

[01]

through [27]) programmed with th e group of recipients that you wish to send the fax to.

The machine automatically starts scanning the document and sending the fax.

To use program di aling

The only transmission functions where e-mail addresses can be specified are broadcast transmission and timer transmission.

For setting procedures, refer to the User Manuals for the Di152f/Di183f or the FX-1 Fax unit for the Di152/Di183.Enter the e-mail address when you are asked to specify the recipient information.

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2 Internet Faxing

To use the phone book

The phone book contains all programmed one-touch dialing and speed dialing numbers, allowing you to search for and select the recipient that you wish to send the fax to.

1. Press the

[Phone Book] key.

2. Using the and keys, select either

“LIST”or“SEARCH”, and then press the

[Yes] key.

LIST” was selected:

•If“

The list of programmed one-touch dialingand speed dialingnumbers is displayed. Usingthe and keys, select the desired recipient.

•If“

SEARCH” was selected:

A screen appears, allowing you to enter the text to be searched for. Search for the desired recipient by entering part (or all) of the name programmed.For details on performing the search, refer to “ To search the phone book” (p. 34).

To search the phone book

1. Press the [Phone Book] key.

2. Using the and keys, select “

SEARCH”, and then press the [Yes]

key.

A screen appears, allowing you to enter the text to be searched for.

Page 43

3. Enter the first few characters of the name programmed for the desired recipient.

• Enter the name programmed in the

one-touch dial key or the speed dial number. (For details on entering text, refer to “1.5 Entering Text” (p.

9).)

• A maximum of 10 numbers can be

entered.

2 Internet Faxing

4. Press the

[Yes] key.

• The number of names beginning

with the text entered in step 3 is displayed. To select a recipient from the displayed search results, skip to step 7.

Tip

• If there are no one-touch dial keys or speed dialing numbers beginning with the entered text, “(0)” is displayed, and then the screen allowing you to enter the search text appears again.

5. To narrow down the search results even further, press the

[Yes] key, and

then enter more search text.

6. Press the

[Yes] key.

7. Using the and keys, select the desired recipient.

• If the desired recipient name does

not appear in the search results, press the

[No] keytoreturntothe

screen allowing you to enter the search text, and then try searching for different text.

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2 Internet Faxing

2.2.3 Broadcast Transmission

The same scan data can be sent to multiple recipients at one time.

Tip

• Both e-mail addresses and fax numbers can be specified as recipients.

• With the result report printed after the transmission is finished, you can check whether the fax was sent to all recipients.

Note

• A maximum of 143 recipients can be specified for the same transmission.

• A maximum of 16 recipients c an be specified by entering the information directly.

To use broadcast transmission

1. Position the document to be faxed.

2. If necessary, change the “Resolution” setting (p. 29).

3. Press the

4. From the 10-key pad, press the Otherwise, press the once to select “ then press the

5. Specify the recipient, and then press the

[Function] key.

[1] key.

[Function] key

1 BROADCAST”, and

[Yes] key.

Repeat this step until all recipients have been specified.

• The recipient e-mail addresses can be specified by using the one-

touch dial keys, the speed dial numbers or group dialing, by selecting from the phone book, or by entering the address directly.

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2 Internet Faxing

Tip

• If the e-mail address is entered directly, press the [Mail] key after entering the address. (For details on entering text, refer to “1.5 Entering Text” (p. 9).)

• If the wrong recipient has been specified, press the [No] key to delete the current selection. (This is valid only before the recipient is set by pressing the [Yes] key.)

6. Press the

[Start] key.

A message appears, allowing you to select whether or not to check the recipients.

7. Tocheck the recipients, press the

[Yes]

key.

• If you do not wish to check the recipients, skip to step 9.

8. The recipients specified in step 5 are displayed in the order that they were selected.

Check the recipient, and then press the

[Yes] key.

• To delete the displayed recipient,

press the

[No] key.

• After all recipients have been

checked, “

Fin. =START”appearsin

the display.

9. Press the

[Start] key to begin scanning and sending the fax.

Note

• If both e-mail addresses and fax numbers are specified as recipients for broadcast transmission, the faxing begins after the emails are sent.

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2 Internet Faxing

2.3 Timer Transmission

A document can be scanned and stored in the memory to be sent at a specified time.

Note

• The time is set on a 24-hour system.

• If the machine is not programmed with the current time,the faxcannot be sent at the specified time.

• Timer transmission can be combined with broadcast transmission.

To use timer transmission

1. Position the document to be faxed.

2. If necessary, change the “Resolution” setting (p. 29).

3. Press the

4. From the 10-key pad, press the

[Function] key.

[2] key.

Otherwise, press the [Function] key twice to select “ then press the

2TIMERTX”, and

[Yes] key.

5. Using the 10-key pad, enter the desired transmission time, and then press the

[Yes] key.

• If you wish to change the time, press

the

[No] key, and then enter the cor-

rect time.

6. Specify the recipient.

• Refer to “2.2.2 Specifying the

Recipient” (p. 30).

7. Press the

[Start] key.

The machine scans the document, then enters transmission standby mode.

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2 Internet Faxing

2.4 Cancelling (Deleting) a Document Queued for

Transmissi on

Of the e-mails stored in the memory and queued to be sent by timer transmission, a specific e-mail can be selected and deleted.

To cancel a queued document

1. Press the [Function] key.

2. From the 10-key pad, press the Otherwise, press the times to select “

RESERV.

key.

• The details (specified transmission

time/type of transmission) of the jobs queued in the memory are displayed.

• If no jobs have been queued in the

memory, the message “ appears.

”,andthenpressthe[Yes]

[Function] key 8

8 CANCEL

*NONE*”

[8] key.

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2 Internet Faxing

3. Using the and keys, select the job to be deleted.

• The following types of transmission

jobs are displayed. (Fax transmission jobs are also displayed.)

MEMORY: Memory transmission B-CAST: Broadcast

transmission

TIMER: Timer Transmission M.B. TX: Mailboxtransmission POLL-TX: Polling transmission POLL-RX: Polling reception RELAY: Relay initiation

transmission or relay broadcast transmission

FORWARD: Fax forwarding

• To check the recipient of the cur-

rently displayed transmission job, press the key. After checking, press the previous screen.

[Yes] key to return to the

4. Press the

[Yes] key to delete the dis-

played job.

“

CANCEL RESERV.” appears in the

display.

5. To delete another queued job, press either the and then repeat steps 3 and 4.

• If you are finished deleting jobs, press the

main screen.

[Yes] key or the [8] key,

[No] keytoreturntothe

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2 Internet Faxing

2.5 Receiving

2.5.1 E-Mail Formats That Can B e Received

This machine can receive the following types of e-mail.

• Text (single byte character only)

• TIFF-F images

• Combination of text (single byte character only) and TIFF-F images

• Attached text file (single byte character only)

Note

• If the IP address and POP3 server address are not yet specified, email cannot be received. In addition, if the POP3 account and POP3 password are not correctly specified, a transmission error will occur. Refer to “1.6.3 Specifying E-mail Settings (“E-MAIL SETTING 1” Menu)” (p. 17).

• If a file with a format specific to a certain application is attached, the e-mail cannot be received.

• If the received e-mail is in a format that cannot be received, a result notification is forwarded to the administrator. Refer to “ To set the address where results are sent” (p. 24).

2.5.2 Automatic Reception

If the machine is set to automatically check with the POP3 server for e-mails received by Internet fax at a fixed interval, e-mails are automatically received with any operations being performed. Refer to “ To set the “AUTO RECEPTION” function” (p. 23). If the machine is not set to automatically receive e-mails, the e-mail must be received manually. Refer to “2.5.3 Manual Reception” (p. 42).

Screen during automatic reception

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2 Internet Faxing

2.5.3 Manual Reception

If the machine is not set to automatically receive e-mails or if you wish to receive e-mails immediately, the e-mail must be received manually.

To receive e-mails manually

1. Press the [Fax] key.

The machine enters Fax mode, and the fax screen appears.

2. Press the

[Function] key.

3. From the 10-key pad, press the Otherwise, press the times to select “

”, and then press the [Yes] key.

4. Press the

[Yes] key.

[Function] key 10

0 INTERNET FAX

The machine checks for e-mails received from the POP3 server, then begins printing them if any are received.

After checking for received e-mails and printing them, the fax screen appears again.

[0] key.

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3 Network Scanning

The procedures for sending scan data in Scan mode and for uploading scan data to an FTP server are described below.

Note

• For information on documents that can be used and the scanning area of the image, refer t o the User Manuals for t he Di152f/Di183f or the FX-1 Fax unit for the Di152/Di183.

• Network scanning is not possible for approximately three minutes after the machine is turned on.

3.1 Sending by E-mail (Scan to E-mail)

Tip

• Network scanned e-mails are sent with the help of a mail server; they are not sent directly to the recipient. In addition, as soon as transmission with the server is finished correctly, the transmission is considered complete.

• In order to use network scanning, settings such as the IP address, SMTP server address and e-mail address must be set in advance.

• With the “200 × 200 dpi” resolution setting and “MH” compression encoding method setting, approximately 100 Letter or A4-size document pages can be scanned at one time (approximately 260 pages if the optional “8 MB Memory for Fax” is installed).

• To stop scanning, press the [Stop] key.

• If the transmission could not be completed correctly, a transmission result report is printed.

• To cancel the transmission of scan data that is queued, select “CANCEL RESERV.” with the [Function] key. (p. 39)

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3 Network Scanning

3.1.1 Using the Automatic Document Feeder

Note

• For details on entering text, such as the e-mail address and subject, refer to “1.5 Entering Text” (p. 9).

1. Press the

[Scan] key.

The machine enters Scan mode, and the scan screen appears.

2. Load the document to be scanned into the Automatic Document Feeder.

• Adjust the Document Guide Plates

to fit the size of the document.

• Load the document with the side to

be scanned facing up.

3. Press the

The

[Mail] key.

[Mail] key lights up, and an e-

mail address can be entered.

4. Enter the e-mail address of the recipient, and then press the

[Yes] key.

• The e-mail address of a previously programmed recipient can also be

specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

• If settings such as the subject, cc recipient and resolution are not to be

specified, press the

[Start] key, instead of pressing the [Yes] key.

Page 53

5. Enter the subject (“SUBJ.”), and then press the

[Yes] key.

6. Specify the e-mail address of the recipient that you wish to send a copy (cc) to, and then press the

[Yes] key.

• The e-mail address of a previously

programmed recipient can also be specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

7. If you wish to send a cc to multiple recipients, press the

[Yes] key, and

then specify the other recipients. Repeat steps 6 and 7 until all of the recipients are specified.

When you are finished specifying the cc recipients, press the

[No] key.

8. Using the and keys, select the desiredresolution (200

× 300 dpi or 600 × 600 dpi), and then

press the

[Yes] key.

× 200 dpi, 300

3 Network Scanning

• To specify detailed Scan mode set-

tings, press the key. For details on changing the settings, refer to “ To change the Scan mode settings” (p. 48).

9. Using the and keys, select “

ADF”.

• To change the scanning size, press

the key. For details on changing the setting, refer to “ To change the scanning size” (p. 49).

10. Press the

[Start] key to begin scanning and transmitting.

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3 Network Scanning

3.1.2 Positioning Documents on the Original Glass

1. Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2. Lift open the Original Cover, and then position the document to be scanned on the Original Glass.

• Position the document with the side

to be scanned facing down.

• Align the document on the scales

above and to the left of the original glass.

3. Press the

The

[Mail] key.

[Mail] key lights up, and an e-

mail address can be entered.

4. Enter the e-mail address of the recipient, and then press the

[Yes] key.

• The e-mail address of a previously

programmed recipient can also be specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

• If settings such as the subject, cc recipient and resolution are not to be

specified, press the

[Start]key, instead of pressing the [Yes] key.(Skip

to step 8.)

Page 55

5. Enter the subject (“SUBJ.”), and then press the

[Yes] key.

6. Enter the e-mail address of the recipient that you wish to send a copy (cc) to, and then press the

[Yes] key.

• The e-mail address of a previously

programmed recipient can also be specified. Refer to “2.2.2 Specifying the Recipient” (p. 30).

7. If you wish to send a cc to multiple recipients, press the

[Yes] key, and

then specify the other recipients. Repeat steps 6 and 7 until all of the recipients are specified.

When you are finished specifying the cc recipients, press the

[No] key.

8. Using the and keys, select the desiredresolution (200

× 300 dpi or 600 × 600 dpi), and then

press the

[Yes] key.

× 200 dpi, 300

3 Network Scanning

• To specify detailed Scan mode set-

tings, press the key. For details on changing the settings, refer to “ To change the Scan mode

settings” (p. 48).

9. Using the and keys, select “

BOOK”.

• To change the scanning size, press

the key. For details on changing the setting,

refer to “ To change the scanning size” (p. 49).

10. Press the

[Yes] key to scan the page.

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3 Network Scanning

11. If the document to be faxed contains multiple pages, position the next page of the document on the Original Glass when the screen shown at the right appears, and then press the

• Repeat step 11 until all pages of the document have been scanned.

[Yes] key.

12. Press the

To change the Scan mode settings

[Start] key to begin transmitting.

From the screen allowing you to select the resolution, you can change various Scan mode settings. If you do not wish to change the settings, documents will be transmitted from Scan mode with the manufacturer’s default settings or with the settings specified using the Utility mode.

1. From the screen allowing you to select a resolution, press the key.

A screen appears, allowing the scanning resolution to be specified.

2. Press the between the “ and “

[Auto/Photo] keytoselect

[A]”(AUTO),“PHOTO”

TEXT” settings.

• The current setting appears on the

left side of the screen.

3. If the “

PHOTO”or“TEXT” setting

was selected, use the and keys to adjust the density level.

4. To specify another setting, press the

key. (Continue with step 5.) To finish setting the Scan mode, press the

[Start] key.

5. Using the and keys, select the format (either “

TIFF”or“PDF”) for

the data that will be attached to e-mail.

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3 Network Scanning

6. To specify another setting, press the key. (Continue with step 7.)

To finish setting the Scan mode, press the

7. Using the and keys, select the compression encoding method (“ “

MR”or“MMR”).

MH”,

[Start] key.

8. Press the

[Start] keytoreturntothescanscreen.

A screen appears, allowing you to select the document mode.

To change the scanning size

From the screen allowing you to select the document mode, you can change the scanning size setting.

1. From the screen allowing you to select the document mode (either “

“

BOOK”), press the key.

ADF” was selected, continue with step 2.

•If“

BOOK” was selected, skip to step 3.

•If“

ADF”or

2. Using the and keys, select whether the document size is automatically detected (“ ning size is specified (“ and then press the

AUTO” was selected, a screen

•If“

AUTO”) or the scan-

MANUAL”),

[Yes] key.

appears, allowing you to select the document mode.

•If“

MANUAL” was selected, skip to step 3.

3. Using the and keys, select the scanning size, and then press the

[Yes]

key.

The screen allowing you to select the document mode appears.

If the memory becomes full while scanning documents

If the memory becomes full while a document is being scanned, the transmission is cancelled.

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3 Network Scanning

3.2 Uploading to an FTP Server (Scan to Server)

Tip

• In order to access an FTP server, certain settings such as the FTP server address must be set in advance. These settings can be specified using PageScopeLight. (For details, referto the PageScope Light for Di152f/Di183f Scanner User Manual.)

• In addition, a specified recipient can be not ified by e-mail of the FTP server address that t he data was uploaded to. This setting can be specified using PageScopeLight. (For details, referto the PageScope Light for Di152f/Di183f Scanner User Manual.)

• To stop scanning, press the [Stop] key.

• If the transmission could not be completed correctly, a transmission result report is printed.

• To cancel the transmission of scan data that is queued, select “CANCEL RESERV.” with the [Function] key. (p. 39)

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3 Network Scanning

3.2.1 Using the Automatic Document Feeder

1. Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2. Load the document to be scanned into the Automatic Document Feeder.

• Adjust the Document Guide Plates

to fit the size of the document.

• Load the document with the side to

be scanned facing up.

3. Press the use the 10-key pad to enter the 3-digit speed dial number.

• Specify a speed dial number

between “101” and “110”.

• The FTP server can only be speci-

fied with a speed dial number. In addition, the speed dial numbers are programmed with the FTP server addresses using PageScope Light. For details, refer to the PageScope Light for Di152f/Di183f Scanner User Manual.

• If you wish to change the entered FTP server address, press the

key, and then enter the correct address.

• If nothing is programmed in the specified speed dial number, an error

message appears. Enter the correct speed dial number.

[Speed Dial] key, and then

[No]

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3 Network Scanning

4. Press the [Yes] key.

• If settings such as the resolution are

not to be specified, press the key, instead of pressing the [Yes] key.

5. Using the and keys, select the desiredresolution (200

× 300 dpi or 600 × 600 dpi), and then

press the

[Yes] key.

× 200 dpi, 300

• To specify detailed Scan mode set-

tings, press the key. For details on changing the settings, refer to “ To change the Scan mode settings” (p. 48).

6. Using the and keys, select “

ADF”, and then press the [Start] key.

• To change the scanning size, press

the key. For details on changing the setting, refer to “ To change the scanning size” (p. 49).

[Start]

7. Press the

[Start]keytobeginscanning,

then connect to the FTP server and upload the scan data.

Tip

• In order to send to a specified recipient (only one) a notification of the FTP ser ver address where the data was uploaded, set “E-mail Notification” when programming the speed dial number using PageScopeLight. For details, refer to the PageScope Light for Di152f/ Di183f Scanner User Manual.

Page 61

3 Network Scanning

3.2.2 Positioning Documents on the Original Glass

1. Press the [Scan] key.

The machine enters Scan mode, and the scan screen appears.

2. Lift open the Original Cover, and then position the document to be scanned on the Original Glass.

• Position the document with the side

to be scanned facing down.

• Align the document on the scales

above and to the left of the original glass.

3. Press the use the 10-key pad to enter the 3-digit speed dial number.

• Specify a speed dial number

between “101” and “110”.

• The FTP server can only be speci-

• If you wish to change the entered FTP server address, press the

key, and then enter the correct address.

• If nothing is programmed in the specified speed dial number, an error

message appears. Enter the correct speed dial number.

[Speed Dial] key, and then

[No]

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3 Network Scanning

4. Press the [Yes] key.

• If settings such as the resolution are

not to be specified, press the key, instead of pressing the [Yes] key.

5. Using the and keys, select the desiredresolution (200

× 300 dpi or 600 × 600 dpi), and then

press the

[Yes] key.

× 200 dpi, 300

• To specify detailed Scan mode set-

tings, press the key. For details on changing the settings, refer to “ To change the Scan mode settings” (p. 48).

6. Using the and keys, select “

BOOK”.

• To change the scanning size, press

the key. For details on changing the setting, refer to “ To change the scanning size” (p. 49).

[Start]

7. Press the

[Yes] key to scan the page.

8. If the document to be faxed contains multiple pages, position the next page of the document on the Original Glass when the screen shown at the right appears, and then press the

[Yes] key.

• Repeat step 8 until all pages of the document have been scanned.

9. Press the

[Start] key to connect to the FTP server and begin uploading.

Tip

Page 63

4 Utility Mode Settings

4.1 Programming Scan Settings (“SCAN SETTING” Menu)

From the “SCAN SETTING” menu, the default settings for the resolution, data format and compression encoding method during scanning and transmission with network scanning can be changed.

4.1.1 Setting the “RESOLUTION” Function

1. Press the [Utility] key.

2. Using the and keys, select

“

SCAN SETTING”.

3. Press the [1] key from the 10-key pad

to select “

4. Using the and keys, select the

desiredresolution (200

× 300 dpi or 600 × 600 dpi), and then

press the

The “ appears again.

RESOLUTION”.

× 200 dpi, 300

[Yes] key.

SCAN SE TTING”menu

4.1.2 Setting the “I MAGE FORMAT” function

1. Press the [Utility] key.

2. Using the and keys, select

“

SCAN SETTING”.

3. Press the [2] key from the 10-key pad

to select “

IMAGE FORMAT”.

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4 Utility Mode Settings

4. Using the and keys, select the

data format (either “ and then press the

The “

SCAN SE TTING”menu

TIFF”or“PDF”),

[Yes] key.

appears again.

4.1.3 Setting the Compression E ncoding Method

(“CODING METHOD” Function)

1. Press the [Utility] key.

2. Using the and keys, select

“

SCAN SETTING”.

3. Press the

to select “

[5] key from the 10-key pad

CODING METHOD”.

4. Using the and keys, select the

compression encoding method (“

MH”, “MR”or“MMR”), and then

press the

The “

[Yes] key.

SCAN SE TTING”menu

appears again.

Page 65

4 Utility Mode Settings

4.2 Programming E-mail Addresses

The procedures for programming one-touch dial keys and speed dial numbers with e-mail addresses are described below.

Note

• For details on changing or deleting programmed e-mail addresses, refer to the User Manuals for the Di152f/Di183f or the FX-1 Fax unit for the Di152/Di183.

4.2.1 Programming One-Touch Dial Keys

1. Press the [Utility] key.

2. Press the key 6 times to select “

FAX REGISTRATION”.

3. Press the to select “

[1] key from the 10-key pad

ONE-TOUCH DIAL”.

4. Press the one-touch dial key that you wish to program.

5. Enter the e-mail address of the recipient.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address can contain a

maximum of 64 characters.

• If only numbers are entered, it will

be regarded as a fax number.

6. Press the

[Yes] key.

• For details on entering text, refer to “1.5 Entering Text” (p. 9).

• If the e-mail address does not contain “@”, the

[Yes] key cannot be

pressed.

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4 Utility Mode Settings

7. Enter the name of the programmed email address.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• Text up to 20 characters long can be

entered for the name.

8. Press the

[Yes] key.

• The settings are registered. To program another one-touch dial key,

repeat steps 4 through 8.

9. Press the

[No] keytofinishprogram-

ming.

The “

FAX REG ISTRATION”menu

appears again.

4.2.2 Programming Speed Dial Numbers

1. Press the [Utility] key.

2. Press the key 6 times to select “

FAX REGISTRATION”.

3. Press the [2] key from the 10-key pad to select “

4. Using the 10-key pad, enter the 3digit speed dial number (ex. 011) that youwishtoprogram.

5. Enter the e-mail address of the recipient.

SPEED DIAL”.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• The e-mail address can contain a

maximum of 64 characters.

• If only numbers are entered, it will be regardedas a fax number.

Page 67

6. Press the [Yes] key.

4 Utility Mode Settings

• If the e-mail address does not contain “@”, the

[Yes] key cannot be

pressed.

7. Enter the name of the programmed email address.

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• Text up to 20 characters long can be

entered for the name.

8. Press the

[Yes] key.

• The settings are registered. To program another speed dial number,

repeat steps 4 through 8.

9. Press the

[No] keytofinishprogram-

ming.

The “

FAX REG ISTRATION”menu

appears again.

4.2.3 Programming Group D ialing

1. Press the [Utility] key.

2. Press the key 6 times to select “

FAX REGISTRATION”.

3. Press the [3] key from the 10-key pad to select “

GROUP DIAL”.

4. Press the one-touch dial key that you wish to program.

Page 68

4 Utility Mode Settings

5. Enter the name of the group, and then press the

• For details on entering text, refer to

“1.5 Entering Text” (p. 9).

• Text up to 20 characters long can be entered for the name of the

group.

6. By using the one-touch dial keys or the speed dial numbers, or by entering the dialing information directly, specify the recipients.

Tip

• To cancel the current selection, press the [No] key, and then

[Yes] key.

specify the correct recipient.

7. Press the

[Yes] key, and then specify

another recipient.

• Repeat steps 6 and 7 until all recipi-

ents have been specified.

• A maximum of 50 different recipients can be specified as one group.

• While specifying recipients using group dialing, a one-touch dial key

programmed with a group can be specified. In that case, the number of recipients programmedin the specified one-touch dial key (group dial key) is a dded.

8. When you are finished specifying recipients, press the

[Start]key.

• The settings are registered. To pro-

gram another group, repeat steps 4 through 8.

9. Press the

[No] keytofinishprogram-

ming.

The “F

AX REG ISTRATION”menu

appears again.

Page 69

4 Utility Mode Settings

4.3 Specifying the “FORWARD” Function

You can set up the machine to forward any received faxes to other fax machines and internet fax terminals (e-mails). You cannot forward any received Internet faxes (e-mails).

To set the “FORWARD” function

1. Press the [Utility] key.

2. Press the key 8 times to select “

OPERATION

3. Press the select “

”.

[6] key from the keypad to

FORWARD”.

4. Using the and keys, select “

ON”, “ON(PRINT)”or“OFF”, and

then press the

ON”or“O N(PRINT)”was

•If“

[Yes] key.

selected, a screen appears, allowing you to specify the forwarding location. (Continue with step 5.)

•If“

OFF” was selected, the “RX OPERATION” menu appears again.

Tip

• If the “FORWARD” function is set to “ON(PRINT)”, this machine prints the received document at the same time that it forwards it.

5. Enter the e-mail address or fax number of the recipient by using the one-touch dial keys or the speed dial numbers or by entering it directly.

Tip

• If the e-mail address is entered directly, press the [Mail] key after entering the address. For details on entering text, refer to “ 1.5 Entering Text” (p. 9).

6. Press the The “

[Yes] key.

RX O PERATION” menu appears again.

Page 70

4 Utility Mode Settings

4.4 Specifying E-mail Settings (“E-MAIL SETTING

1” and “E-MAIL SETTING 2” Menus)

For details on specifying the functions available on the “E-MAIL SETTING

”and“E-MAIL SETTING 2” menus, refer to “1.6.3 Specifying E-mail

Settings (“E-MAIL SETTING 1” Menu)” (p. 17).

4.5 Specifying Network Settings (“NETWORK

(FAX/SCAN)” Menu)

For details on specifying the functions available on the “NETWORK(FAX/

SCAN)

(“NETWORK(FAX/SCAN)” Menu)” (p. 14).

” menu, refer to “1.6.2 Specifying Network Settings

Page 71

5 Checking the Transmission/Reception Result

5 Checking the Transmission/Reception

Result

The transmission result information for a maximum of 60 sent and received e-mails, including sent and received faxes, is saved.

This machine is set to automatically print the report each time it reaches a total of 60 transmissions.

In addition, the transmission report can be viewed or printed by pressing the

[Confirm] key .

5.1 Checking the Transmission Result

1. Press the [Confirm] key.

2. Press the

3. Using the and keys, display the

desired transmission results to check them.

• In the transmission result screen, “ faxes, and “ ones.

•Ifthe while the transmission results are displayed, the main screen appears.

•Ifthe transmission result report is printed. After the transmission result report is printed, the main screen appears.

[Yes] key.

TX” indicates sent faxes/Internet

RX” indicates received

[No] key is pressed twice

[Start] key is pressed, the

Page 72

6 Error Messages

6.1 Main Error Messages and Their Remedies

Message Cause Remedy

*COMM.ERROR* XXXX SERVER

*CANNOT CONNECT* XXXX SERVER

*CANNOT GET IP* XXXX SERVER

*DISCONNECT* XXXX SERVER

*WRONG P ASSW ORD* XXXX SERVER

*RECEIVE WRONG DATA* An e-mail that cannot be

*MEM.FULL/RX CANCEL* The memory has become

*SERVER MEMORY FULL* SMTP SERVER

Communication is not possible because of some problem in the machine or the condition of t he network or server.

A connection to the server cannot be established.

The IP address could not be assigned by the DNS or DHCP server.

The connection to the server was cut.

The password is incorrect, so the machine could not log onto the server.

printed by this machine was received. (For a file attachment in a format other than TIFF-F)

full while receiving email.

The memory of the SMTP server has become full while sending an e-mail.

Check the transmission results. Consult with the network administrator.

Check that the Ethernet cable is correctly connected. (p. 4) Check the “E-MAIL

SETTING1”, “E-MAIL SETTING2”and “NETWORK(FAX/ SCAN)”settings. (p. 12)

Consult with the network administrator.

For a POP3 server, check the “E-MAIL SETTING 2” setting. (p. 22) Consult with the network administrator.

Ask the sender to send a TIFF-F file or text in the correct format.

Retrieve all received faxes stored in the memory.

Consult with the network administrator.

Page 73

Message Cause Remedy

MACHINE TROUBLE

(Flashing alternately)

(C####)

Some problem occurred in the machine.

6 Error Messages

Turn the machine off, then on again. If the error is still displayed, contact your service representative.

Page 74

7 Appendix

7.1 Specifications

Internet Faxing

Transmission protocol

Resolution Transmission: 203 × 98 dpi, 203 ×196 dpi, 408 ×392 dpi

Data format

Coding method

Network

Network Scanning

Transmission protocol

Resolution 200 × 200 dpi, 300 × 300 dpi, 600 × 600 dpi Data format

Coding method Network

E-mail transmission: SMTP,TCP/IP E-mail reception: POP3, T CP/IP

Reception: 203 × 98 dpi, 203 × 196 dpi, 408 × 392 dpi, 200 × 100 dpi, 200 × 200 dpi

E-mail format: MIME Attached file format: TIFF-F

Transmission: MH Reception: MH, MR, MMR, JBIG

Ethernet LAN (10BASE-T, 100BASE-TX connections)

E-mail transmission: SMTP,TCP/IP FTP transmission: FTP, TCP/IP

E-mail format: MIME Attached file format: TIFF-F, PDF

MH, MR, MMR Ethernet LAN (10BASE-T, 100BASE-TX connections)

Konica Minolta SU-1 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1 Introduction

1.1 Available Features

1.2 Required Environment

1.3 Connecting to a Network (LAN)

1.3.1 Connecting the Ethernet Cable

1.4 Control Panel Parts and Their Functions

1.4.1 Names of Control Panel Parts and Their Functions

1.4.2 Display Indications

1.5 Entering Text

1.5.1 Key operation:

1.5.2 Inputting E xample

1.6 Specifying Network Settings

1.6.1 Required Setti ngs

1.6.2 Specifying Network Settings (“NETWORK(FA X/ SCAN)” Menu)

1.6.4 Specifying E-mail Settings (“E-MAIL SETTING 2” Menu)

2 Internet Faxing

2.1 Basic Faxing

2.1.1 Using the Automatic Document Feeder

2.1.2 Positioning Documents on the Original Glass

2.2 Transmission S ettings

2.2.1 Adjusting the Fax Resolution

2.2.2 Specifying the Recipient

2.2.3 Broadcast Transmission

2.3 Timer Transmission

2.5 Receiving

2.5.1 E-Mail Formats That Can B e Received

2.5.2 Automatic Reception

2.5.3 Manual Reception

3 Network Scanning

3.1 Sending by E-mail (Scan to E-mail)

3.1.1 Using the Automatic Document Feeder

3.1.2 Positioning Documents on the Original Glass

3.2 Uploading to an FTP Server (Scan to Server)

3.2.1 Using the Automatic Document Feeder

3.2.2 Positioning Documents on the Original Glass

4 Utility Mode Settings

4.1.1 Setting the “RESOLUTION” Function

4.1.2 Setting the “I MAGE FORMAT” function

4.2 Programming E-mail Addresses

4.2.1 Programming One-Touch Dial Keys

4.2.2 Programming Speed Dial Numbers

4.2.3 Programming Group D ialing

4.3 Specifying the “FORWARD” Function

5 Checking the Transmission/Reception Result

5.1 Checking the Transmission Result

6 Error Messages

6.1 Main Error Messages and Their Remedies

7 Appendix

7.1 Specifications