Konica Minolta PSWORKWARE UM 00 User Manual
PageScope
Workware Ver. 1.1
User’s Guide
Workware
Contents
Contents
1 Introduction
1.1 Welcome ........................................................................................ 1-1
1.2 Structure of This User’s Guide ....................................................1-2
Content of Each Chapter............................................................1-2
Explanation of Guide Conventions .............................................1-3
2 Features of PageScope Workware
2.1 Software Capabilities.................................................................... 2-1
3 Installation
3.1 System Requirements ..................................................................3-1
3.2 Installing the Software.................................................................. 3-3
3.3 Uninstalling the Software.............................................................3-5
For Windows XP:........................................................................3-5
For Windows 2000:.....................................................................3-5
4 Basic Operation and Setup
4.1 Starting Up and Quitting PageScope Workware ........................4-1
To start up PageScope Workware..............................................4-1
To quit PageScope Workware....................................................4-2
4.2 Main Window .................................................................................4-3
Main window toolbars.................................................................4-4
4.3 Setting the User Environment...................................................... 4-6
To display the “Setup” dialog box ...............................................4-6
“General” Tab .............................................................................4-8
“FTP” Tab .................................................................................4-10
“Launcher” Tab.........................................................................4-12
To register an application .........................................................4-13
To register e-mail message settings.........................................4-14
To register folder settings .........................................................4-16
To register FTP client settings..................................................4-18
To register SharePoint Portal Server settings ..........................4-20
To register printer settings........................................................4-22
To change the icon...................................................................4-23
To change settings registered in the launcher..........................4-24
To unregister settings in the launcher ......................................4-24
PageScope Workware i
Contents
“OCR” Tab ............................................................................... 4-25
“Watch folder” Tab ................................................................... 4-26
To change the monitored folder settings.................................. 4-30
To cancel the monitored folder settings ................................... 4-30
“E-mail” Tab ............................................................................. 4-31
4.4 Displaying the IP Address ......................................................... 4-33
4.5 Displaying the Version Information .......................................... 4-33
4.6 Importing Document Files ......................................................... 4-34
Importing a File ........................................................................ 4-34
Importing a Folder.................................................................... 4-36
4.7 Shared Folders ........................................................................... 4-37
Registering Shared Folders ..................................................... 4-37
Cancelling Shared Folders....................................................... 4-38
Registering Existing Shared Folders........................................ 4-39
Cancelling Existing Shared Folders ......................................... 4-40
4.8 Opening Folders......................................................................... 4-41
Displaying as Thumbnails ........................................................ 4-41
Displaying as Card................................................................... 4-43
Displaying as Icons.................................................................. 4-45
Displaying as a List.................................................................. 4-46
Displaying Details .................................................................... 4-47
Changing the Displayed Columns............................................ 4-49
Creating a File List................................................................... 4-50
Sorting Document Files............................................................ 4-51
Lining Up Document Files ........................................................ 4-51
4.9 Thumbnails ................................................................................. 4-52
Creating Thumbnails................................................................ 4-52
Updating Thumbnails............................................................... 4-52
Changing the Display Size of Thumbnails ............................... 4-53
Rotating Thumbnails................................................................ 4-53
To rotate all pages ................................................................... 4-53
To rotate the displayed page ................................................... 4-53
4.10 Moving Data Folders .................................................................. 4-54
5 Managing Document Files
5.1 Editing Document Files................................................................ 5-1
Adding New Folders With PageScope Workware...................... 5-1
Selecting Document Files .......................................................... 5-1
Changing the Name of a File or Folder ...................................... 5-2
Copying Folders or Document Files........................................... 5-2
Moving Folders or Document Files ............................................ 5-3
Deleting Folders or Document Files........................................... 5-3
ii PageScope Workware
Contents
5.2 Displaying the Property Dialog Box for Folders and
Document Files .............................................................................5-4
To display the “Folder Properties” dialog box of a folder............5-4
To display the “File Properties” dialog box of a document file....5-5
To display the “BinderProperty” dialog box of a binder ..............5-9
5.3 Page-Editing Functions ..............................................................5-11
Opening a Document File.........................................................5-11
Opening an Original File...........................................................5-11
Scanning Through the Pages of Document Files.....................5-12
Grouping Document Files.........................................................5-12
Grouping Files Using Menu Commands...................................5-12
Grouping Files Using a Drag-and-Drop Operation ...................5-13
Separating Document Files......................................................5-14
Separating All Pages................................................................5-14
Separating the Specified Page.................................................5-15
Binder .......................................................................................5-16
Creating Binder.........................................................................5-16
Removing a File From the Binder.............................................5-18
Rearranging the Document Files Within a Binder ....................5-19
Changing the Order of Pages ...................................................5-20
Automatically Inserting a Blank Page .......................................5-21
Specifying Headers/Footers .....................................................5-22
5.4 Changing the Link.......................................................................5-24
When there is one original file: .................................................5-24
When there are multiple original files: ......................................5-24
5.5 Updating the Document File ......................................................5-25
5.6 Creating a New Original File ......................................................5-26
5.7 Converting Files..........................................................................5-26
5.8 Managing File Versions ..............................................................5-28
5.9 Specifying Search Information ..................................................5-30
Specifying File Properties.........................................................5-30
Specifying Additional Information .............................................5-31
5.10 Exporting Data From a Document File......................................5-32
Exporting a Text File.................................................................5-32
Exporting an Image File............................................................5-34
Extracting Text for a File Content Search.................................5-35
Editing Text for a File Content Search......................................5-36
5.11 Editing and Enhancing Image Files...........................................5-37
Image Editor window ................................................................5-38
Toolbars of the Image Editor window .......................................5-40
Image Editing Operations.........................................................5-42
Updating the Image File ...........................................................5-42
PageScope Workware iii
Contents
Saving an Image File With a Different Name ........................... 5-42
Converting to the Compact PDF Format.................................. 5-43
Copying an Image File............................................................. 5-44
Cutting Out Part of the Image .................................................. 5-44
Changing the Page Order in the Image File ............................ 5-44
Displaying Pages of the Image File ......................................... 5-45
Image Enhancement Operations ............................................. 5-45
To specify despeckling............................................................. 5-45
To specify background removal ............................................... 5-45
To specify halftone removal ..................................................... 5-46
To specify bleed-through enhancement................................... 5-46
To specify automatic document enhancement ........................ 5-47
To specify automatic photo image enhancement .................... 5-47
To specify a defined photo image enhancement ..................... 5-48
To specify image enhancement ............................................... 5-50
To adjust the sharpness........................................................... 5-52
To change the number of colors .............................................. 5-53
To specify negative/positive inverting ...................................... 5-53
To specify mirror imaging (left/right flipping) ............................ 5-53
To specify embossing .............................................................. 5-53
Changing the Resolution and Image Size................................ 5-54
To specify trimming.................................................................. 5-55
Erasing an Image (Selecting an Area) ..................................... 5-56
Erasing an Image (Selecting a Section)................................... 5-57
To rotate the image.................................................................. 5-58
To specify skew adjustment ..................................................... 5-58
6 Searching for Document Files
6.1 Searching for Files ....................................................................... 6-1
6.2 Specifying the Search Conditions .............................................. 6-4
Searching Properties Information .............................................. 6-4
Searching for Text...................................................................... 6-8
6.3 Performing a Refined Search .................................................... 6-10
6.4 Displaying Search Results ........................................................ 6-11
7Printing
7.1 Printing a File List ........................................................................ 7-1
7.2 Printing Document Files .............................................................. 7-2
7.3 Printing Image Files ..................................................................... 7-3
iv PageScope Workware
Contents
8 Importing
8.1 Importing an Image From a TWAIN Device.................................8-1
Specifying the TWAIN Device ....................................................8-1
Importing an Image From a TWAIN Device................................8-2
8.2 FTP Server Function.....................................................................8-5
8.3 Importing From a Mail Server ......................................................8-5
8.4 Importing From a Monitored Folder ............................................8-5
9 Distributing Document Files
9.1 Attaching Document Files to E-Mail Messages..........................9-1
9.2 Sending Files With Launcher Folder Settings............................9-1
9.3 Sending Document Files to an FTP Server................................. 9-2
9.4 Sending Document Files to a SharePoint Portal Server ...........9-3
10 Appendix
10.1 Glossary.......................................................................................10-1
10.2 Index.............................................................................................10-3
PageScope Workware v
Contents
vi PageScope Workware
Introduction
1 Introduction
1.1 Welcome
Thank you for purchasing the PageScope Workware software.
Before using this software for the first time, be sure to read this User’s
Guide carefully.
Unauthorized reproduction, translation or duplication of this document,
whether in its entirety or in part, is strictly prohibited.
The content of this document is subject to change without notice.
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES,
INC. All rights reserved.
Trademark Acknowledgements
KONICA MINOLTA, KONICA MINOLTA Logo are registered trademarks
or trademarks of KONICA MINOLTA HOLDINGS, INC.
PageScope is registered trademark or trademark of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Microsoft®, SharePointTM, Windows® and Windows NT® are either
registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®, the Adobe logo and Acrobat® are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or
other countries.
ABBYY FineReader, ABBYY, and FINEREADER are trademarks of
ABBYY Software Ltd.
All other product names are trademarks or registered trademarks of their
respective companies.
© Copyright 1998-2003 SUMITOMO ELECTRIC FIELD SYSTEMS
CO.,LTD.
TM
ABBYY
ABBYY FineReader - the keenest eye in OCR
This software is based in part on the work of the Independent JPEG
Group.
FineReaderTM 6.0 Engine © ABBYY Software Ltd. 2002.
1
PageScope Workware 1-1
1
1.2 Structure of This User’s Guide
Content of Each Chapter
This User’s Guide has the following structure and contains the information
listed below. Refer to this table to retrieve information from this guide.
In addition, when searching for specific information or the answer to
certain questions, use the index at the back of this User’s Guide.
Introduction
Chapter
No.
1 Introduction This chapter provides information on how to use
2 Features of PageScope
3 Installation This chapter describes the installation and
4 Basic Operation and Setup This chapter provides explanations on how to
5 Managing Document Files This chapter provides descriptions of the various
6 Searching for Document
7 Printing This chapter provides descriptions on printing
8 Importing This chapter provides explanations on importing
9 Distributing Document Files This chapter contains descriptions on specifying
10 Appendix This chapter contains the following additional
Chapter Title Chapter Content
this User’s Guide.
Workware
Files
This chapter contains general information on the
software functions.
uninstallation of the software.
begin using the softwa re, on the various areas of
the main window, and on how to specify basic
program settings.
functions for efficiently managing documents.
This chapter provides information on how to
search for files by file name, modification date,
properties information, text, etc.
document files and file lists.
document files into PageScope Workware.
settings in order to send document files by e-mail
or transfer them to an FTP server.
information.
• Glossary
• Index
Note
For the most up-to-date information on the software, refer to the
Readme file.
1-2 PageScope Workware
Introduction
Explanation of Guide Conventions
The various marks and text formats used in this User’s Guide to indicate
various circumstances are explained below.
1
[Menu] The name of a key on the computer keyboard, a button in a
§
software dialog box, an icon or a menu is written as shown.
Text formatted as shown here indicates a single action that is
to be performed. (It is not followed by additional steps.)
1 Text formatted as shown here
indicates the first step of a
sequence of actions.
2 Text formatted as shown here
indicates the second step of the
sequence of actions. (Subsequent
steps are also formatted as shown
here.)
Text formatted in this style provides additional assistance for the
?
step.
§ Text formatted in this style describes the action that will ensure the
desired results are achieved.
Here you can see a
corresponding
screenshot.
This is a helpful tip.
Text highlighted in this manner contains useful information and handy
tips for easy operation of the software.
PageScope Workware 1-3
1
Introduction
1-4 PageScope Workware
Features of PageScope Workware
2 Features of PageScope Workware
This chapter provides information on the various features of PageScope
Workware.
2.1 Software Capabilities
PageScope Workware allows you to do the following:
G Convert files of various formats to PDF files so that they can be
efficiently used.
G Create thumbnails of each document file in order to facilitate
identifying them.
G Easily search document files by their contents and additional specified
information.
G Combine multiple document files for filing and enable them to be used
as a binder.
G Group multiple files to create a single document file.
G Apply headers and footers to document files.
G Link the original file to the document file and manage it, and update the
document file from the original file.
G Create TIFF files from PDF files that are not linked to an original file to
make original files.
G Output text and image files from document files.
G If the linked original file is an image file, that image file can be opened
in Image Editor, where various image enhancements or image
processing operations can be performed.
G Convert image files to the compact PDF file format, which has a
smaller file size.
G Import images from TWAIN devices, and then manage the files.
G Automatically import files registered in a specific Windows folder as
well as specify that certain processes (such as image enhancement)
be performed when the file is imported.
G Periodically check for incoming e-mail messages and import text from
the e-mail message and attached document.
G Specify a folder as shared.
G Obtain FTP server functionality.
(The FTP server function of PageScope Workware only allows files to
be received from KONICA MINOLTA multifunctional products using
limited FTP commands.)
2
PageScope Workware 2-1
2
Features of PageScope Workware
G Create e-mail messages with document files attached.
G Send document files to an FTP server or SharePoint Portal Server
2001.
G Distribute document files and thumbnail images to the specified folder.
2-2 PageScope Workware
Installation
3 Installation
This chapter provides procedures on the installation and uninstallation of
the software.
3.1 System Requirements
The following operating environment is required in order to use
PageScope Workware.
3
Operating System Windows 2000 Professional (SP2), Windows XP Home Edition,
Memory Windows 2000 Professional: 128MB (192MB or higher is
CPU Pentium®III 1GHz or higher is recomended
Web Browser Internet Explorer 5.5 or later
Hard Disk Free Space 800 MB
Monitor Resolution 1024
Network TCP/IP protocol
Reguired Applications Adobe® Acrobat® 7.0
• Acrobat 7.0 must be installed on the computer.
and Windows XP Professional
recomended)
Windows XP Home Edition/Windows XP Professional: 192MB
(256MB or higher is recomended)
× 768 pixels or higher, High Color (16 bit)
Note
If the operating system and network settings are not completely
specified, PageScope Workware cannot be installed or it will not work
correctly.
The full length of the path name for document files must not exceed
200 characters.
Example:
C:\Program Files\KONICA MINOLTA\PageScope Workware\abcde.bmp
1
= 60 letters
10
20
30
40 50 60
PageScope Workware 3-1
3
Installation
Note
PageScope Workware creates a driver called “PageScope Workware”
in the Printers folder. This driver is required in order for PageScope
Workware to operate. Do not delete this driver.
If Acrobat 7.0 is installed, check that the Adobe PDF driver was
created in the Printers folder. If it was not created, an error will occur
when applications are registered.
3-2 PageScope Workware
Installation
3.2 Installing the Software
Note
Unexpected data loss can be prevented. Before running the
PageScope Workware installer, close all open files and exit all
applications.
If Windows 2000 or XP is being used, log on as a user with
Administrator privileges before installing the software.
1 Insert the CD-ROM into the CD-ROM drive.
The installer starts up automatically.
Note
If Acrobat 7.0 is not installed, click [Acrobat 7.0 Standard]. Follow
the instructions that appear to install Acrobat. The serial code can
be found attached to the back of the CD-ROM case.
2 Click [PageScope Workware Ver.1.1] in the installer dialog box to
install PageScope Workware.
3
3 Follow the instructions in the dialog box to continue the installation.
4 When the License Agreement appears, read it carefully.
H Click the [Yes] button to accept the terms and conditions of the
license agreement.
5 When the dialog box for entering the user information appears, type
the necessary information into the User Name, Company Name and
Serial Number boxes.
H The serial number can be found on a label affixed to the back of
the CD case.
6 Follow the instructions in the dialog box to continue the installation.
H To change the Drive or folder where the software is to be installed,
click the [Browse] button in the “Choose Destination Location”
dialog box, and then select the destination folder.
H To change the Programs folder where the program icon will be
added, type in or select the name of the folder in the “Select
Programs Folder” dialog box.
PageScope Workware 3-3
3
Installation
7 Follow the instructions in the dialog box to complete the installation.
This completes the installation of PageScope Workware.
3-4 PageScope Workware
Installation
3.3 Uninstalling the Software
For Windows XP:
1 Click the [start] button in the taskbar, and then click [Control Panel].
2 In the Control Panel window, double-click the [Add or Remove
Programs] icon.
3 Select “PageScope Workware 1.1” from the list.
4 Click the [Change/Remove] button.
5 Follow the instructions in the dialog box to complete the uninstallation.
For Windows 2000:
1 Click the [Start] button in the taskbar, point to [Settings], and then click
[Control Panel].
2 In the Control Panel window, double-click the [Add/Remove
Programs] icon.
3 Select “PageScope Workware 1.1” from the list.
3
4 Click the [Change/Remove] button.
5 When the message appears, requesting confirmation for deleting the
file, click the [OK] button.
6 Follow the instructions in the dialog box to complete the uninstallation.
Note
During uninstallation, folders that contain edited files and folders
created after the installation of PageScope Workware are not deleted.
Delete these folders manually if necessary.
PageScope Workware 3-5
3
Installation
3-6 PageScope Workware
Basic Operation and Setup
4 Basic Operation and Setup
This chapter provides explanations on the various areas of the main
window and on how to specify basic program settings.
4.1 Starting Up and Quitting PageScope Workware
To start up PageScope Workware
Double-click the [PageScope Workware 1.1] icon on the desktop.
or
1 Click the [Start] button, and then point to [All Programs].
H On Windows 2000: Click the [Start] button, point to [Programs].
2 Point to [KONICA MINOLTA], then [PageScope Workware 1.1], and
then click [PageScope Workware].
The main window of PageScope Workware appears.
4
PageScope Workware 4-1
4
Basic Operation and Setup
To quit PageScope Workware
§ Either click [Exit] on the [File] menu or click [x] in the title bar of the
main window.
4-2 PageScope Workware
Basic Operation and Setup
4.2 Main Window
2
3 5 4
4
1
No. Element Name
1 menu bar
2 toolbar
3 Folder area
4 File area
5 launcher
PageScope Workware 4-3
4
Basic Operation and Setup
Main window toolbars
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
16 17 18 19 20 21 22 23 24 25 26
No. Element Name Description
1 Undo Click this button to undo the last operation that was
2 Redo Click this button to redo the operation that was undone.
3 Up to folder Click this button to display the folder that contains the
4 Search Click this button to search for a document file based on
5 Folder Tree Click this button to display Folder area in the main
6 Print Click this button to print the document file.
7 Acquire Click this button to scan an image with a TWAIN
8 Import file Click this button to import a file.
9 Icon Click this button to display the contents of File area as
10 List Click this button to display the contents of File area as
11 Card Click this button to display the contents of File area as
12 Details Click this button to display the details of the contents of
13 Thumbnails Click this button to display the contents of File area as
14 Text Search Results Click this button to display the search results from the
15 Sort in File area Click this button to specify the sort order and sort the
16 Open PDF Click this button to open the document file.
performed. Depending on the operation being
performed, it may not be possible to undo it.
one currently displayed.
the search criteria.
window.
device.
icons.
a list.
cards.
File area.
thumbnails.
file content search.
document files in page B.
4-4 PageScope Workware
Basic Operation and Setup
No. Element Name Description
17 Open Original Click this button to open the original file for the
18 Bind Click this button to combine multiple document files into
19 Unbind all pages Click this button to separate the multi-page document
20 Insert blank page Click this button to insert a blank page into the
21 90 (Right) Click this button to rotate the thumbnail of the
22 Add Page number/
Header/Footer
23 Cut Click this button to cut folders and document files.
24 Copy Click this button to copy folders and document files.
25 Paste Click this button to paste folders and document files.
26 Delete Click this button to delete folders and document files.
4
document file.
a single document file.
file into its individual pages.
document file.
document file 90 degrees clockwise.
Click this button to apply headers and footers to
document files.
PageScope Workware 4-5
4
4.3 Setting the User Environment
Various user settings for PageScope Workware can be specified from the
“Setup” dialog box.
To display the “Setup” dialog box
§ On the [File] menu, click [Setup].
The “Setup” dialog box appears.
Basic Operation and Setup
The “Setup” dialog box contains the following tabs.
G “General” tab:
Contains settings for importing files and specifying the colors of the
main window.
G “FTP” tab:
Contains FTP server settings.
G “Launcher” tab:
Allows applications, printers, etc. to be registered for automatic
startup.
G “OCR” tab:
Contains settings for specifying the character recognition language
4-6 PageScope Workware
Basic Operation and Setup
G “Watch folder” tab:
Contains settings for automatically transferring files from a specific
folder to a different folder.
G “E-mail” tab:
Contains settings for the e-mail address that is periodically checked
for incoming messages.
When any setting is changed, the [Apply] button becomes available.
Clicking the [Apply] button saves the changes made to the settings.
Clicking the [OK] button saves the changes made to the settings and
closes the “Setup” dialog box. Clicking the [Cancel] button cancels the
changes made to the settings and closes the “Setup” dialog box.
4
PageScope Workware 4-7
4
Basic Operation and Setup
“General” Tab
Contains settings for importing files and specifying the colors of the main
window.
1 Specify the settings for importing files. In the Import files group box,
select either the PDF and original files or Only PDF file check box.
H To link the original file to the PDF file imported into PageScope
Workware, select the PDF and original files check box.
H To import only PDF files into PageScope Workware, select the
Only PDF file check box.
H To convert image files to the compact PDF format before importing
them into PageScope Workware, select the Use CompactPDF for
Images check box.
H To extract the text for a file content search at the same time that a
file is registered, select the Create Data for full text search check
box.
4-8 PageScope Workware
Basic Operation and Setup
2 Specify the appropriate settings for the Trash folder.
H To automatically delete document files from the Trash folder when
PageScope Workware is closed, select the Empty when exiting
check box.
H To display a message confirming that document files be deleted
from the Trash folder when PageScope Workware is closed, select
the Display confirmation dialog check box.
3 Specify the colors of the main window. In the Color setting group box,
select the color of Folder area from the Folder area background box,
and select the color of File area from the File area background box.
H Click the Folder area background or File area background box
to display the “Color” dialog box, and then specify the desired
color. In addition, the text color can be set for each area.
H To set the Folder area and File area to the Windows color, select
the Windows setting color check box.
4 Specify the folder that appears first when the program is started up. To
display the folder used in the previous session the next time that
PageScope Workware is started up, select ON in the Remember last
working folder group box. To display the PageScope Workware
folder tree selected the next time that PageScope Workware is started
up, select OFF in the Remember last working folder group box.
4
5 Specify the position where files are added to binder. To add files at the
beginning of binder, select the Top check box in the Binding order
when adding file(s) to Binder group box. To add files at the end of
binder, select the Last check box.
6 Click the [OK] button.
The settings are applied.
PageScope Workware 4-9
4
Basic Operation and Setup
“FTP” Tab
PageScope Workware can function as an FTP server. Therefore, it can
import data from KONICA MINOLTA multifunctional products.
The settings in the TCP port and FTP data transfer boxes can be
changed only from the device. The default TCP port setting is “21”, and
the default FTP data transfer port setting is “1098”.
1 In the FTP User group box, specify the settings for the user permitted
to log on. Only the user specified here will be permitted to log on.
H To log on as Anonymous, select the Anonymous check box.
H To specify a user, type the user login name in the User name box,
and then type the user login password in the Password box.
4-10 PageScope Workware
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