Konica Minolta PI3505E User Manual

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Contents

1 Introduction

1.1 Welcome ........................................................................................1-1

Trademark Acknowledgements ..................................................1-1

1.2 Precautions....................................................................................1-2

1.2.1 General precautions ...................................................................1-2

1.2.2 User Instructions.........................................................................1-3

For the U.S.A. Users ..................................................................1-3

For Canada Users ......................................................................1-3

For European Users ...................................................................1-4

For Users of the Class B regulation’s countries .........................1-4

For Users except the Class B regulation’s countries..................1-4

Precautions for using network applications ................................1-5

Functions that cannot use network applications.........................1-5

1.3 Check for Enclosed Accessories ................................................1-7

2Overview

2.1 Scan to E-mail ...............................................................................2-1

2.2 Scan to Server (FTP).....................................................................2-2

2.3 Scan to PC (FTP)...........................................................................2-4

2.4 Scan to HDD ..................................................................................2-5

2.5 Internet Faxing ..............................................................................2-6

2.6 IP Address FAX (LAN-FAX)..........................................................2-7

2.7 Scan to PC (SMTP)........................................................................2-8

2.8 IP Scanner......................................................................................2-9

2.9 Document Forwording/Archive Distribution ............................2-10

2.10 Network Fax Transmission ........................................................2-11

2.11 Environments for Transmitting Scan Data ...............................2-12

Required environment ..............................................................2-12

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3 Preparation

3.1 LAN Connection ........................................................................... 3-1

Connecting the LAN cable ......................................................... 3-1

3.2 Network Settings .......................................................................... 3-3

3.2.1 List of Network Settings ............................................................. 3-3

Copier domain name and registering with a DNS server........... 3-6

3.2.2 Specifying Network Settings ...................................................... 3-7

Displaying the Network Settings screen .................................... 3-7

Basic Settings screen ................................................................ 3-9

DNS Settings screen................................................................ 3-10

Specifying the device name ..................................................... 3-11

SMTP Settings screen ............................................................. 3-12

POP3 Settings screen.............................................................. 3-13

Mail/Scan Setting (E-mail Mode) screen.................................. 3-14

Mail/Scan Setting (Scan Mode) screen.................................... 3-16

Scanner Settings screen.......................................................... 3-18

Registering an FTP site ........................................................... 3-20

Specifying a proxy.................................................................... 3-24

LDAP Setting screens.............................................................. 3-25

Frame Type Setting ................................................................. 3-26

Ping.......................................................................................... 3-26

3.2.3 Using PageScope Light ........................................................... 3-28

Accessing PageScope Light .................................................... 3-28

Operation ................................................................................. 3-29

Logging in Administrator mode ................................................ 3-30

Selecting the Display Language .............................................. 3-31

Penalty for Incorrect Attempts to Access Administrator

Mode ........................................................................................ 3-32

Allowing Administrator mode to be accessed again ................ 3-32

3.2.4 Using the Domain Name Buttons............................................. 3-33

Programming a domain name button....................................... 3-33

Using the domain name buttons .............................................. 3-35

3.2.5 Installing the Utilities ................................................................ 3-36

Utilities disk .............................................................................. 3-36

Installing IP Scanner (Windows Me, 98/95, XP, 2000 and

NT4.0) ...................................................................................... 3-36

Uninstalling (Windows Me, 98/95 and NT4.0).......................... 3-41

Uninstalling (Windows XP and 2000)....................................... 3-42

Contents

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Contents

4 Performing a Scan to E-Mail Operation

4.1 Basic Transmission ......................................................................4-1

If the transmission could not be completed ................................4-3

4.2 Selecting a Recipient From the List on the One-Touch

Screen ............................................................................................4-5

4.3 Selecting a Recipient by Searching for It by Name ...................4-6

4.4 Selecting a Recipient Through an LDAP Search .......................4-8

When typing in directly ...............................................................4-8

When registering one-touch keys.............................................4-11

4.5 Typing In the Number of the One-Touch Key for the

Recipient......................................................................................4-15

4.6 Registering a Recipient ..............................................................4-16

Registering indexes..................................................................4-16

Registering one-touch keys ......................................................4-19

4.7 Changing/Deleting Recipients ...................................................4-22

4.8 Copying a One-Touch Key .........................................................4-23

4.9 Specifying the Scanning Options..............................................4-25

4.9.1 Quality & Reduction Screen .....................................................4-25

Quality tab ................................................................................4-25

Contrast tab..............................................................................4-25

Reduction/Area tab...................................................................4-26

4.9.2 FAX Menu Screen ....................................................................4-27

Network tab ..............................................................................4-27

4.10 Inserting Text Into a Transmission Document.........................4-29

5 Performing a Scan to Server (FTP) Operation

5.1 Basic Transmission ......................................................................5-1

5.2 Registering a Recipient ................................................................5-3

5.3 Changing/Deleting Recipients .....................................................5-7

5.4 Specifying the Scanning Options................................................5-8

5.4.1 Quality & Reduction Screen .......................................................5-8

Quality tab ..................................................................................5-8

Contrast tab................................................................................5-8

Reduction/Area tab.....................................................................5-9

5.4.2 FAX Menu Screen ....................................................................5-10

Network tab ..............................................................................5-10

5.5 URL Report ..................................................................................5-11

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6 Performing a Scan to PC (FTP) Operation

6.1 Basic Transmission...................................................................... 6-1

6.2 Registering a Recipient................................................................ 6-3

6.3 Changing/Deleting Recipients..................................................... 6-6

6.4 Specifying the Scanning Options ............................................... 6-7

6.4.1 Quality/Reduction Screen .......................................................... 6-7

Quality tab.................................................................................. 6-7

Contrast tab ...............................................................................6-7

Reduction/Area tab ....................................................................6-8

6.4.2 FAX Menu Screen...................................................................... 6-9

7 Performing a Scan to HDD Operation

7.1 Basic Transmission...................................................................... 7-1

7.2 Registering a Recipient................................................................ 7-3

Creating a mail box (PageScope Light) ..................................... 7-3

7.3 Changing/Deleting Recipients..................................................... 7-7

7.4 Specifying the Scanning Options ............................................... 7-8

7.4.1 [Quality&Reduction Screen]....................................................... 7-8

Quality tab.................................................................................. 7-8

Contrast tab ...............................................................................7-8

Reduction/Area tab ....................................................................7-9

7.4.2 FAX Menu Screen.................................................................... 7-10

Network tab.............................................................................. 7-10

7.4.3 Specifying the File Storage Life ............................................... 7-11

7.5 Retrieving Scan Data.................................................................. 7-12

Retrieving Scan Data Using PageScope Light ........................ 7-12

Retrieving Scan Data by TWAIN.............................................. 7-13

Installing the TWAIN driver ...................................................... 7-13

Retrieving scan data ................................................................ 7-14

7.6 URL Report.................................................................................. 7-16

7.7 Penalty for Incorrect Attempts to Access a Mail Box ............. 7-17

Allowing a mail box to be accessed again ............................... 7-17

Contents

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Contents

8 Performing an Internet Fax/IP Address FAX Operation

8.1 Basic Transmission ......................................................................8-1

8.2 Selecting a Fax Program ..............................................................8-4

8.3 Registering a Recipient ................................................................8-5

8.3.1 Registering as a One-Touch Key ...............................................8-5

For an Internet fax ......................................................................8-5

For an IP address fax .................................................................8-8

8.3.2 Registering as a Fax Program..................................................8-11

8.4 Changing/Deleting Recipients ...................................................8-15

8.5 Specifying the Scanning Options..............................................8-16

8.5.1 Quality&Reduction Screen .......................................................8-16

Quality tab ................................................................................8-16

Contrast tab..............................................................................8-16

Reduction/Area tab...................................................................8-17

8.5.2 FAX Menu Screen ....................................................................8-19

Functions that can be specified from the FAX Menu screen....8-19

Specifying FAX Menu settings..................................................8-22

Specifying the transmission source name................................8-23

Specifying whether the destination name is inserted ..............8-24

Specifying the setting for the “TX Report” parameter...............8-24

Specifying the 2in1 transmission setting ..................................8-25

Specifying double-sided transmission settings.........................8-26

Specifying the rotation transmission setting .............................8-27

Specifying the priority transmission setting ..............................8-27

Specifying the timer transmission setting .................................8-28

Specifying TX Marker (optional) ...............................................8-29

Specifying the Subject setting ..................................................8-29

Specifying the Reply setting .....................................................8-30

Specifying the file name setting................................................8-31

8.6 Transmitting to Multiple Recipients

(Broadcast Transmission)..........................................................8-32

Specifying using the one-touch keys........................................8-32

Specifying using 10-key Dialing screen....................................8-32

Specifying using a fax program ................................................8-33

Checking the results of the broadcast transmission.................8-34

8.7 Transmitting Using a Combination of One-Touch Keys and

Manual Input (Chain Dialing)......................................................8-35

Using the one-touch keys.........................................................8-35

By typing in the address ...........................................................8-36

8.8 Inserting Text Into a Transmission Document .........................8-37

Registering text.........................................................................8-39

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8.9 Checking Transmission Results............................................... 8-40

If an error e-mail message is received..................................... 8-41

Checking the operating functions............................................. 8-42

Checking Transmission Results............................................... 8-43

Checking Reception Results.................................................... 8-44

8.10 Receiving Documents (POP3 Reception)................................. 8-45

Receiving Internet faxes .......................................................... 8-45

Manually receiving faxes.......................................................... 8-45

Receiving an IP address fax .................................................... 8-46

8.11 Requesting/Returning the Activity Report ............................... 8-47

Conditions for sending a result notification .............................. 8-47

Full mode compatibility ............................................................ 8-47

8.12 Printing the Header Information in the Received Document.. 8-48

9 Performing a Scan to PC (SMTP) Operation

9.1 Basic Transmission...................................................................... 9-1

9.2 Registering a Recipient................................................................ 9-3

9.3 Changing/Deleting Recipients..................................................... 9-6

9.4 Specifying the Scanning Options ............................................... 9-6

9.4.1 Quality & Reduction Screen....................................................... 9-6

Quality tab.................................................................................. 9-6

Contrast tab ...............................................................................9-7

Reduction/Area tab ....................................................................9-7

9.4.2 FAX Menu Screen...................................................................... 9-9

Network tab................................................................................ 9-9

Contents

10 Using IP Scanner

10.1 IP Scanner ................................................................................... 10-1

Using a dial-up router............................................................... 10-2

Using a modem or terminal adapter......................................... 10-2

10.2 IP Scanner Window and Dialog Boxes ..................................... 10-3

Main window ............................................................................ 10-3

Main window (menu bar).......................................................... 10-5

Scanner Settings dialog box .................................................... 10-8

Sort Settings dialog box......................................................... 10-11

Divided Settings dialog box.................................................... 10-14

Notify Settings dialog box ...................................................... 10-17

ViewWindow .......................................................................... 10-20

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10.3 Basic Transmission ..................................................................10-21

Programming the scanner button (from the computer)...........10-21

Scanning documents (from the copier)...................................10-24

Viewing the scanned image (from the computer)...................10-25

11 Distribution of Fax Documents

11.1 Specifying the Setting ................................................................11-1

F codes.....................................................................................11-1

11.2 Forwarding a Received Fax to IP Scanner................................11-3

11.3 Forwarding to IP Scanner...........................................................11-4

11.4 Sending a Fax to a Recipient .....................................................11-5

12 Network Fax Transmission

12.1 Network FAX Utility.....................................................................12-1

12.2 Operation .....................................................................................12-1

13 Specifying Management Settings

13.1 Specifying the Initial Screen ......................................................13-1

Specifying the setting ...............................................................13-4

13.2 Specifying the Initial Recipient Selection Screen....................13-5

Specifying the setting ...............................................................13-7

13.3 Viewing Counters (“Meter Count” Function)..........................13-10

“Meter Count” Function...........................................................13-10

Viewing counters ....................................................................13-11

13.4 Displaying the Administrator Management screen ...............13-12

Displaying the Administrator Management screen.................13-12

13.5 Specifying the Date and Time..................................................13-13

Setting the date and time........................................................13-13

Setting the time zone..............................................................13-14

Setting the Daylight Saving Time ...........................................13-16

13.6 Specifying the Language of the Reports and the

Transmission Source Name.....................................................13-17

Specifying the setting .............................................................13-17

13.7 Programming the Transmission Source Name......................13-18

Registering the transmission source name ............................13-18

13.8 Specifying Network Settings for Accounts ............................13-20

Specifying the setting .............................................................13-21

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13.9 Specifying Transmission Settings.......................................... 13-22

13.9.1 Transmission Settings............................................................ 13-22

13.9.2 Specifying Transmission Settings .......................................... 13-23

Specify the default resolution................................................. 13-23

Specify the default contrast.................................................... 13-24

Specifying the default communication mode ......................... 13-24

Specifying the default transmission mode ............................. 13-25

Specifying the default method for attaching the transmission

source name .......................................................................... 13-26

Specifying the default transmission source name.................. 13-27

Specifying the default rotation transmission setting............... 13-28

Specifying double-sided transmission settings ...................... 13-29

13.10 Specifying that Received Documents Not Be Printed

(“Memory Lock” Function) ...................................................... 13-30

Specifying the time to stop printing........................................ 13-30

Specifying the password to restrict printing ........................... 13-32

Starting printing manually ..................................................... 13-33

13.11 Specifying the procedure for received documents

(“Doc. Manage.” function) ....................................................... 13-34

For documents classified with “Public Document” ................. 13-35

For documents classified with “F-Code” ................................ 13-37

For documents classified with “Port”...................................... 13-40

13.12 Specifying Report Output Settings......................................... 13-42

Report settings....................................................................... 13-42

Specifying the setting for the “TX Report” parameter ............ 13-42

Specifying the setting for the “Activity Report” parameter...... 13-43

13.13 Specifying Software Switch Settings

(Machine Functions)................................................................. 13-44

13.13.1 Specifying Software Switch Settings...................................... 13-45

Specifying functions with [Bit Selection]................................. 13-45

Specifying functions with [HEX Selection] ............................. 13-46

13.13.2 Specifying Settings Concerning the Confirmation Screen

13.13.3 Specifying Settings Concerning Whether or Not There Is a

For Broadcast Transmissions (Mode 014)............................. 13-48

Setting during production ....................................................... 13-48

Specifying the setting............................................................. 13-48

Connected Telephone or a Received Date Report and Their

Formats (Mode 016) .............................................................. 13-49

Setting during production ....................................................... 13-49

Specifying the setting............................................................. 13-49

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13.13.4 Specifies Settings Concerning Internet Faxing (Mode 350) ...13-50

Setting during production........................................................13-50

Specifying the setting .............................................................13-50

13.13.5 Specifying Settings Concerning the SMTP Transmission

13.13.6 Specifying Settings Concerning the SMTP Reception

13.13.7 Specifying Settings Concerning the POP3 Reception

13.13.8 Specifying Settings Concerning the Default Address Input

13.13.9 Specifying Settings Concerning the Timeout for a

13.13.10 Specifying Settings Concerning the Transmission Interval

13.13.11 Specifies Settings Concerning Full Mode Functions

Timeout (Mode 356) ...............................................................13-51

Setting during production........................................................13-51

Specifying the setting .............................................................13-51

Timeout (Mode 357) ...............................................................13-52

Setting during production........................................................13-52

Specifying the setting .............................................................13-52

Timeout (Mode 358) ...............................................................13-53

Setting during production........................................................13-53

Specifying the setting .............................................................13-53

Screen and the From Information for Accounts (Mode 366) ..13-54

Setting during production........................................................13-54

Specifying the setting .............................................................13-54

DNS Inquiry (Mode 367).........................................................13-55

Setting during production........................................................13-55

Specifying the setting .............................................................13-55

for Divided E-Mail Messages (Mode 372) ..............................13-56

Setting during production........................................................13-56

Specifying the setting .............................................................13-56

With Internet Faxing (Mode 373)............................................13-57

Setting during production........................................................13-57

Specifying the setting .............................................................13-57

14 Reports and lists

14.1 Checking the Transmission Status (Activity Report (TX)) ......14-1

Outputting the Transmission Activity Report ............................14-1

14.2 Checking the Reception Status (Activity Report (RX))............14-4

Outputting the Reception Activity Report..................................14-4

14.3 Checking the Registered One-Touch Keys

(One-Touch Key List)..................................................................14-7

Outputting the one-touch key list..............................................14-7

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14.4 Checking the Details of Registered Fax Programs

(Fax Program List)...................................................................... 14-9

Outputting a fax program list.................................................... 14-9

14.5 Checking Account Information (Account List)...................... 14-11

Outputting an account list ...................................................... 14-11

14.6 Checking Secured Information for Each Account

(Account List (Security)).......................................................... 14-13

Outputting an account list (security)....................................... 14-13

14.7 Checking the Settings For Each Function (Settings List) .... 14-15

Outputting the settings list...................................................... 14-15

14.8 Checking the Forwarding Settings (Forwarding List)........... 14-17

Outputting the forwarding list ................................................. 14-17

15 Troubleshooting

15.1 When Certain Displays Appear ................................................. 15-1

15.1.1 Icons ........................................................................................15-1

POP reception.......................................................................... 15-1

POP3 reception error............................................................... 15-1

15.1.2 Administrator login ................................................................... 15-2

While registering the network................................................... 15-2

15.2 Transmission Results Error Codes .......................................... 15-3

Scan to Server (FTP) transmissions ........................................ 15-3

Scan to PC (FTP) transmissions.............................................. 15-4

Scan to HDD transmissions..................................................... 15-4

URL notification (with Scan to Server (FTP) and Scan to

HDD transmissions)................................................................. 15-4

Internet fax transmissions/Scan to E-mail transmissions......... 15-5

Internet fax receptions ............................................................. 15-6

Scan to PC (SMTP) transmissions .......................................... 15-7

IP Scanner ............................................................................... 15-8

Network FAX (Gateway TX)..................................................... 15-8

15.3 Troubleshooting ......................................................................... 15-9

Internet fax transmissions/Scan to E-mail transmissions......... 15-9

IP address faxing ................................................................... 15-10

Internet fax receptions ........................................................... 15-10

Distribution of Fax Documents............................................... 15-12

Scan to PC (SMTP) transmissions ........................................ 15-12

IP Scanner ............................................................................. 15-13

Network FAX (Gateway TX)................................................... 15-17

PageScope Light.................................................................... 15-18

Others .................................................................................... 15-19

Contents

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Introduction

1 Introduction

1.1 Welcome

This manual provides descriptions on the use of network application functions used with the Internet or on an intranet.

For precautions concerning the use and safety of the main device, refer to the User Manual provided with the device.

Store the User Manual and utilities disk in a safe place.

Trademark Acknowledgements

Windows®, Windows NT®, Microsoft® and its logo are registered trademarks of Microsoft Corporation in the United States and other countries.

IBM and PC/AT are registered trademarks of International Business Machines Corporation in the United States and other countries.

Ethernet is a registered trademark of Xerox Corporation.

Netscape Navigator is a trademark of Netscape Communications Corporation.

Adobe® and Acrobat® are trademarks of Adobe Systems Incorporated.

Network FAX is a registered trademark of Comuse Co., Ltd.

KONICA MINOLTA and KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope is a trademark or a registered trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

All other company names and product names mentioned in this manual are trademarks or registered trademarks of their respective companies.

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1.2 Precautions

1.2.1 General precautions

1. The reproduction of the content of this manual, either partially or in full, is prohibited without prior permission.

2. The content of this manual is subject to change without notice.

3. Unauthorized duplication or modification is strictly prohibited.

4. This manual was created with careful attention to content; however, if inaccuracies, errors or omissions are noticed, please contact your sales or service representative.

5. Some network application functions may not be supported, depending on the operating environment or other software. The actual performance of network application functions is determined by various factors, such as the system configuration, customer data and operator controls. Since the operating environment of network application functions differs depending on the customer, the configuration of specific products and the suitability of the application software should be determined specifically for the customer.

6. We assume no responsibility for consequences arising from use, regardless of items 4 and 5 mentioned above.

7. The software provided with the device, the software included on the CD-ROM and information such as the design of and materials related to this manual are the sole property of NEC Corporation, NEC Access Technica and their licensors. NEC Corporation, NEC Access Technica and their licensors own all patents, copyrights and titles to this manual, from the design, production and duplication to the use and marketing rights. However, these limitations do not apply if written permission to transfer the above-mentioned rights to another company is received.

8. The touch panel screens and computer windows and dialog boxes shown in this manual may differ slightly from the actual products.

Introduction

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Introduction

1.2.2 User Instructions

For the U.S.A. Users

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

NOTE This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING The design and production of this unit conform to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

FCC-F02

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under FCC rules.

For Canada Users

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complied with Canadian ICES-003 Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC-F03

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Introduction

For European Users

CE Marking (Declaration of Conformity)

This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union.

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under EU directives.

For Users of the Class B regulation’s countries

This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules.

For Users except the Class B regulation’s countries

WARNING This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

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Introduction

Precautions for using network applications

G Internet faxes and Scan to E-mail transmissions are sent and received

G If transmission from the mail server to the recipient is not possible for

G For some reason, the e-mail describing the error may not be received.

G Since the privacy of transmissions through the Internet or an intranet

G Telephones on a LAN cannot be used. G It may take some time for a transmission to be sent due to Internet/

G Depending on the mail servers, it may not be possible to send

with the help of a mail server; they are not sent directly to the recipient or received directly from the sender. In addition, as soon as transmission with the server is finished correctly, the transmission is considered complete.

some reason, an e-mail describing the error will be received from the server.

If confirmation of the transmission is required, call the recipient after transmission to confirm reception.

is limited, we recommend sending important documents directly to the recipient through a common telephone line.

intranet traffic.

documents with a large number of pages or a large amount of image data.

Functions that cannot use network applications

The following functions can be used with normal fax transmissions using a common telephone line, but cannot be used with network applications.

G Batch transmission G Polling transmission G Real-Time transmission G Password transmission G Remote copying G Confidential box G Bulletin board registration G On-hook G Remote retrieval of bulletin board

✎

Note

Password transmission and remote copying can be specified in the operation, but they will not function.

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Introduction

The following functions can be used with network applications.

G Image quality specification G Density specification G Non-reduction mode G Scan area specification G 2in1 G 2-sided transmission G TX marker stamp (optional) G TSI G Destination insert G Forward the received facsimile ducuments (Document Management) G Priority transmission G Timer transmission G Rotation transmission

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Introduction

1.3 Check for Enclosed Accessories

Check that all of the following are included.

If anything is missing or damaged, contact your service representative.

Network Scan Kit (SU-2)

G TWAIN driver CD-ROM containing electronic manuals

This CD-ROM contains the TWAIN driver, the Scanner Mode User Manual and the PageScope Light User Manual.

Internet Fax & Network Scan Kit (SU-3)

G TWAIN driver CD-ROM containing electronic manuals

This CD-ROM contains the TWAIN driver, the Scanner Mode User Manual and the PageScope Light User Manual.

G Utility Disk (CD-ROM)

The Utility Disk contains the utilities (e.g., IP Scanner and Network FAX), the IP Scanner User Manual and the Network FAX User Manual.

✎

Tip

In order to use the Network Scan Kit or the Internet FAX & Network Scan Kit, the Printer Controller (Pi3505e or Pi3505e/PS) and the Network Interface Card must be installed.

✎

Note

The LAN cable (cable for Fast Ethernet 100BASE-TX) is not included.

CAUTION

Only use the CD-ROM in a player that is CD-ROM-compatible.

➜ If a player not compatible with the CD-ROM format is used, your ears

or speakers may be damaged by the loud noise produced.

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Introduction

1-8 Scanner Mode

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Overview

2Overview

Paper documents can easily be converted to electronic data and used, for example, with electronic filing. Scanned image data (scan data) can be sent to other computers through a network as either a TIFF file or a PDF file.

The scanned image can be sent using any of the following methods. Choose the appropriate method according on the network environment and purpose.

2.1 Scan to E-mail

G Scan data is attached to an e-mail message as a TIFF or PDF file, then

sent to a computer through an intranet or the Internet.

G A network environment that includes a mail server is required.

Mail server

Client computer

Intranet

Internet

Mail server

Client computer

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2.2 Scan to Server (FTP)

G Scan data can be uploaded as TIFF or PDF files to a specified

directory on an FTP server.

G A network environment that includes an FTP server is required. G An FTP server on the Internet can be accessed through a proxy

server.

G A maximum of five FTP server can be registered, and a maximum of

five directories can be set up on each FTP server.

Overview

FTP server

Intranet

Internet

FTP server

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Overview

G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.)

FTP server

Internet

Client computer

Intranet

Internet

Mail server

Client computer

Scanner Mode 2-3

Page 24

2.3 Scan to PC (FTP)

G Scan data can be sent as TIFF or PDF files to client computers using

FTP.

G The FTP server application must be running on the client computers. G The forwarding destination on the client computer is the root folder

specified with the FTP server application. This setting cannot be specified from the copier’s control panel or from PageScope Light.

Overview

FTP server application

Intranet

Client computer

2-4 Scanner Mode

Page 25

Overview

2.4 Scan to HDD

G Scan data is saved on the copier’s hard disk as TIFF or PDF files.

The saved files can be retrieved with PageScope Light or TWAIN driver.

G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.)

Scan data

HDD

Intranet

Client computer

Scanner Mode 2-5

Page 26

2.5 Internet Faxing

G As opposed to a normal fax, which transmits through telephone lines,

Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail message as a TIFF-F file, then sent to the recipient’s Internet fax terminal. The file attached to the received email message is printed by the Internet fax terminal on the receiving end. In addition, since e-mail is used, the fax can be sent to an individual email address, not just an Internet fax terminal. In this case, the fax image arrives at the receiving end as an attachment to an e-mail message received with the usual mail client software.

Overview

Mail server

Client computer

Internet fax terminal

Intranet

Internet

Mail server

Client computer

2-6 Scanner Mode

Page 27

Overview

2.6 IP Address FAX (LAN-FAX)

G Scan data is sent to a copier of the same type (Internet fax) through

the Intranet, without passing through a mail server.

Intranet

1 Program a one-touch key with the IP address or the host name of the

recipient.

Internet fax terminal (Same type of unit as copier)

2 Use the one-touch key to specify the recipient, and then specify the

settings for sending the data (IP address fax transmission).

3 The recipient receives the fax image (IP address fax reception).

Scanner Mode 2-7

Page 28

2.7 Scan to PC (SMTP)

G Scan data can be sent as TIFF or PDF files to client computers using

SMTP.

G From the client computer, the enclosed IP Scanner application must

be used to first specify the folder where data is saved. In addition, the IP Scanner application can be set to save the data in a folder that was created using the name of the one-touch key.

G In order to receive the data at a client computer and save it as an

image file, the enclosed utilities IP Scanner and Image Receiver are required.

G If there is a DHCP server on the network, this function may not operate

correctly since IP addresses are automatically distributed to each computer. In this case, specify a fixed IP address for the computer or use IP Scanner.

Intranet

Overview

Client computer

1 Program a one-touch key with the IP address of the computer

receiving the data.

2 Using the same procedure for sending e-mail messages, specify that

the data is to be sent to a computer.

3 The sent scan data is received by the recipient computer.

4 The IP Scanner application converts the data to a TIFF or PDF file,

then saves the file in the specified folder.

2-8 Scanner Mode

Page 29

Overview

2.8 IP Scanner

G Scan data is sent to a client computer, where it is saved in a folder that

is created using the name of the scanner button.

G After programming a button (Scan data destination and scan settings)

from the client computer when scanning, a paper document can easily be saved as an electronic file with just the touch of a button in the copier’s touch panel. In order to receive the data at a client computer and save it as an image file, the enclosed utilities IP Scanner and Image Receiver are required.

G This function can be used in a network without a LAN if a crossover

cable is used to connect the copier to a client computer. (Network settings are required.)

Client computer

1 From the computer, program a button (recipient of the scan data).

2 Touch the programmed button to send the scan image.

3 The sent scan image is received by the recipient computer.

4 The IP Scanner application converts the data to a TIFF or PDF file,

then saves the file in the specified folder.

Scanner Mode 2-9

Page 30

2.9 Document Forwording/Archive Distribution

G Image data received from a fax machine on a common telephone line

can be sent directly to a computer or attached to an e-mail message. In order to transmit the fax document by e-mail, a network environment that includes a mail server is required.

G The fax document can be be received at your own computer. G Received fax documents can be classified as “F-Code”, “Port” or

“Public Document”, and the distribution destinations for each type of document can be specified.

Overview

Facsimile terminal

Facsimile communication

Telephone

line

Client computer

Mail server

1 From the copier, select a Doc. Manage setting to classify the fax

image.

2 The fax image is sent to the computer specified as the recipient.

3 The fax image is received by the recipient computer as an image file.

2-10 Scanner Mode

Page 31

Overview

2.10 Network Fax Transmission

G To use Network Fax transmission, “Network FAX” is required, one of

the attached utilities. Be sure to confirm the network environment, then perform the network setting and the setup of Network FAX.

G A document created in an application, such as word-processing

software, can be faxed by specifying the telephone (fax) number of the recipient, without first printing the document. In addition, the result of the fax transmission can be checked from the computer.

G An e-mail address or a telephone (fax) number can be specified for the

recipient.

G In order to perform direct faxing operations using a mail server, the

DNS settings must be specified.

Client computer

Mail server

Telephone

line

Facsimile communication

Facsimile terminal

1 Specify the fax number of the destination (specify the recipient after

specifying printing from the application).

2 The image data is transmitted from the client computer or mail server.

3 The data received by the computer is sent to the specified fax number.

Scanner Mode 2-11

Page 32

Overview

2.11 Environments for Transmitting Scan Data

The following types of environments are required in order to send scan data.

✎

Tip

In order to use the Network Scan Kit or the Internet FAX & Network Scan Kit, the Printer Controller (Pi3505e or Pi3505e/PS) and the Network Interface Card must be installed.

All scanning operations can only be used in a TCP/IP network.

Required environment

Scan to E-mail

Required options - - - Hard Disk Drive

Required environment for image data transmission

Required environment for image data importing

Mail server FTP server FTP client

Mail client computer

Scan to Server(FTP)

FTP client computer

Scan to PC(FTP) Scan to HDD

Kit

computer (FTP server application)

FTP client computer (FTP server application)

Web browser or TWAIN driver

2-12 Scanner Mode

Page 33

Overview

Required options

Required environment for image data transmission

Required environment for image data importing

In addition to the operations that can be performed when the Network Scan Kit is installed (refer to the above table), the following operations are available.

Scan to PC (SMTP)

----Only with

IP Scanner and Image Receiver utilities

* 1: Di2010 and Di2010f are sold only in the U.S.A. and Canada.

Internet Faxing

Mail server The

Internet fax terminal

IP Address Faxing

recipient must be the same type of unit as t he copier.

The recipient must be the same type of unit as t he copier.

IP Scanner

IP Scanner and Image Receiver utilities

Distribution of Fax Documents

the

Di2010f* Di2510f, Di3010f or Di3510f

Environmen t required for the scan function selected as the distribution method

Network FAX

Only with the Di2010f* Di2510f, Di3010f or Di3510f

Network FAX utility

Scanner Mode 2-13

Page 34

Overview

2-14 Scanner Mode

Page 35

Preparation

3 Preparation

3.1 LAN Connection

This copier can transmit with the TCP/IP protocol on a LAN. Therefore, the LAN cable must be connected.

Connect to the LAN by using a LAN cable (cable for Fast Ethernet 100BASE-TX).

Connecting the LAN cable

Insert one plug on the LAN cable into the connector (marked LAN) at the back of the machine, and then insert the other plug into the hub.

✎

Tip

The connector is at the back of the machine.

The LAN cable should be a cable for Fast Ethernet 100BASE-TX (Category 5).

The LAN cable is not included as an accessory.

Connector for LAN cable

USB

LAN

LED indicator

Scanner Mode 3-1

USB printer connector (optional)

• For more details, refer to the manual for the Pi3505e printer controller.

Power cord connector

Page 36

Preparation

LED indicators

LED Color Condition Meaning

Green Lit The LAN is connected correctly.

Off The copier has not been turned on.

The LAN is not connected correctly.

Flashing Data is being sent or received.

Red Lit Operating at 100 Mbps

Off Operating at 10 Mbps

3-2 Scanner Mode

Page 37

Preparation

3.2 Network Settings

The available network operations are limited according to the connected LAN environment. Specify the network settings according to the environment and functions to be used.

The network settings can be specified from the copier’s control panel or from Administrator mode of PageScope Light. The procedure for specifying the network settings from the copier’s control panel is described below.

For details on specifying PageScope Light settings, refer to the PageScope Light User Manual.

3.2.1 List of Network Settings

●: Required; 2: Available ▲: Necessary depending on environment; -: Unnecessary

Operation

Scan to E-mail

Scan to

Server(FTP)

Scan to PC(FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

(fax reception)

Parameter

Basic Settings screen

DHCP ▲▲▲▲▲▲▲▲▲▲

IP Address

Subnet Mask

Gateway ●●●●●●●●●●

Selfdomain Name

Network Board Settings

DNS Settings screen

DNS Setting

Host Name ▲▲▲▲▲ - ▲▲▲ -

Domain Name

DNS Server Address

●●●●●●●●●●

---------2

▲▲▲▲▲▲▲▲▲▲

▲▲▲▲▲ - ▲▲▲ -

Network FAX

Scanner Mode 3-3

Page 38

IP Address Faxing

Preparation

Distribution of Fax

Documents

(fax reception)

Network FAX

●

Operation

Scan to E-mail

Scan to

Server(FTP)

Scan to PC(FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Parameter

Equipment Name

SMTP Settings screen

SMTP Server Address

Port Number

E-mail Address

POP3 Settings screen

POP3 Server Address

Port Number

POP3 User Name

POP3 Password

Auto-RX Check

Mail/Scan Settings screen

E-mail Mode

Scan Mode 22222 -----

Scanner Settings screen

Activity Report

RX Doc. Header Print

TX Doc. Text Insert

Gateway Send

Subject Registration

222 - 2 - 2 - 2 -

● ▲*

------

------222 -

------2 ---

2 -----2 - 2 -

---------

2 -----2 ---

--▲*

- ● - ● -

Internet Faxing

● ---

3-4 Scanner Mode

Page 39

Preparation

Operation

Scan to E-mail

Scan to

Server(FTP)

Scan to PC(FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

Parameter

Devide Setting

File Destination Memory Input

Ping

This function is used to check if the network connection (LAN connection) is correctly connected. *The ping can be sent with an SMTP server or POP3 server specified. In addition, a ping can be sent with any IP address specified.

LDAP Setting

Specify these settings when using the LDAP (Lightweight Directory Access Protocol) search function.

Frame Type Setting

When connecting to the NetWare server and using the PC print function, specify the frame type.

Administrator mode in PageScope Light: [Network]>[FTP Server]>[FTP Configuration]

Proxy server address

Proxy port number

FTP Connection Timeout

2 -----2 ---

● --------

- ▲ --------

* 1: If the “URL Report” function is used, the e-mail transmission (SMTP) settings must be

specified. (Refer to page 3-12.)

(fax reception)

Network FAX

Scanner Mode 3-5

Page 40

Preparation

Copier domain name and registering with a DNS server

In order to perform Network Fax transmissions through a mail server, this copier must be registered with a DNS server as a mail server.

E-mail domain name xyz.co.jp

Copier IP address 192.168.100.200

Copier’s self-registered domain name abcde.xyz.co.jp

DNS server setting for xyz.co.jp abcde.xyz.co.jp MX192.168.100.200

If the settings are specified as shown in the above example, e-mail addressed to “abcde.xyz.co.jp” will be received by this copier.

3-6 Scanner Mode

Page 41

Preparation

3.2.2 Specifying Network Settings

✎

Note

Before specifying network settings, check with the network administrator for the necessary information.

Displaying the Network Settings screen

1 Press the [Utility] key on the copier control panel.

2 Touch [Admin.

Management].

3 Use the keypad to type in

the administrator access code, and then touch [Enter].

4 Touch [Admin. 2].

Scanner Mode 3-7

Page 42

Preparation

5 Touch [Network Set].

6 Specify the necessary

settings for the parameters in the screen that appeared.

❍ For details on specifying

settings for the various parameters, refer to the following pages.

7 Continue touching [Enter] to return to the Utility screen, and then touch

[Exit] to return to the Basics screen.

✎

Note

After changing the setting of a parameter marked with , the copier must be turned off, then on again.

✎

Note

The list of the settings specified for each function can be printed.

For details on printing the list of settings, refer to “Checking the Settings For Each Function (Settings List)” on page 14-15.

3-8 Scanner Mode

Page 43

Preparation

Basic Settings screen

The following parameters can be set from the Basic Settings screen.

Parameter Description

DHCP Specify whether to automatically retrieve the IP

address from the DHCP server or to specify a fixed IP address.

IP Address Type in the IP address of this unit.

*Type in the IP address only if the “DHCP” parameter is set to “IP Input”.

Subnet Mask Type in the subnet mask of the connected

network. *Type in the subnet mask only if the “DHCP” parameter is set to “IP Input”.

Gateway Type in the default gateway address of the

connected network. *Type in the default gateway address only if the “DHCP” parameter is set to “IP Input”.

Self-domain Name Type in the domain name of this unit. This setting

is required in order to perform direct fax transmissions through a mail server.

Network Board Set Specify the network board transmission speed

(Auto/100 Mbps/10 Mbps) and duplex mode (Half Duplex/Full Duplex). *The “Network Board Speed” parameter is normally set to “Auto”. This automatically selects the transmission speed through auto negociation. The “Duplex” parameter is only available if the

“Network Board Speed” parameter is set to “100M” or “10M”.

Scanner Mode 3-9

Page 44

Preparation

1 In the Network Settings screen, touch [Basic Settings].

2 Specify the necessary settings for the parameters in the page that

appeared.

3 Touch [Enter].

DNS Settings screen

The following parameters can be set from the DNS Settings screen.

Parameter Description

DNS Setting Specify whether or not the DNS (Domain Name

System) function is used.

Host Name Type in the host name for the DNS server.

*Type in the server address only if the “DNS Setting” parameter is set to “Yes”.

Domain Name Type in the domain name for the DNS server.

*Type in the server address only if the “DNS Setting” parameter is set to “Yes”.

DNS Server Address

Type in the IP address of the DNS server. A maximum of three DNS server addresses can be specified. *Type in the server address only if the “DNS Setting” parameter is set to “Yes”.

1 In the Network Settings screen, touch [DNS Settings].

2 Specify the necessary settings for the parameters in the page that

appeared.

3 Touch [Enter].

3-10 Scanner Mode

Page 45

Preparation

Specifying the device name

The Equipment Name is used as a part of the file name with Scan to Email transmissions, Scan to Server transmissions, Scan to PC transmissions, Scan to HDD transmissions and Internet fax transmissions. In addition, it is used as a part of the subject with Internet fax transmissions and Scan to E-mail transmissions.

1 In the Network Settings screen, touch [Equipment Name].

2 Type the name of the device

(16 characters or less), and then touch [Enter].

Scanner Mode 3-11

Page 46

Preparation

SMTP Settings screen

The following parameters can be set from the SMTP Settings screen.

Parameter Description

SMTP Server Address

E-mail Address Type in the e-mail address of this unit.

Type in the IP address or host name for the SMTP server. *Both the host name and the IP address can be typed in if the “DNS Setting” parameter is set to “Yes”. If “No” is selected, only the IP address can be typed in. If necessary, change the port number of the SMTP server.

1 In the Network Settings screen, touch [SMTP Settings].

2 Specify the necessary settings for the parameters in the page that

appeared.

3 Touch [Enter].

3-12 Scanner Mode

Page 47

Preparation

POP3 Settings screen

The following parameters can be set from the POP3 Settings screen.

Parameter Description

POP3 Server Address

POP3 User Name Type in the login name (account name) for the

POP3 Password Type in the password for logging into the POP3

Auto-RX Check Specify the interval for connecting to the POP3

Type in the IP address or host name for the POP3 server. *Both the host name and the IP address can be typed in if the “DNS Setting” parameter is set to “Yes”. If “No” is selected, only the IP address can be typed in. If necessary, change the port number of the POP3 server.

POP3 server.

server.

server and checking for e-mail (Internet faxes).

1 In the Network Settings screen, touch [POP3 Settings].

2 Specify the necessary settings for the parameters in the page that

appeared.

3 Touch [Enter].

Scanner Mode 3-13

Page 48

Preparation

Mail/Scan Setting (E-mail Mode) screen

Specify the maximum size of data that can be transmitted, the maximum transmission resolution and the coding method that is given priority with Internet faxing and IP address fax transmissions. The transmission size specified here is the default transmission size when new one-touch keys are registered.

With Internet faxing, the fax may be sent using a transmission size, transmission resolution or coding method that is not supported by the receiving device, or it may not be possible for the recipient to view the received data. During transmission, the maximum values for the receiving device must be entered in the E-mail Mode screen. If the maximum values are correctly specified, the data is sent with the maximum settings previously specified, even if settings that are not supported by the receiving device are specified during transmission.

The following parameters can be set from the Mail/Scan Setting (E-mail Mode) screen.

Parameter Description

TX Size (Max.) Select the maximum document size for

transmission. Inch Area: Letter/Legal, 11 × 17 Metric Area: A4, B4, A3

TX Quality (Max.) Select the maximum transmission resolution.

200/400/600dpi

Coding Method Select the coding method for scan data that is to

be transmitted. MH/MR/MMR

3-14 Scanner Mode

Page 49

Preparation

1 In the Network Settings screen, touch [Mail/Scan Setting].

2 Touch [E-mail Mode].

3 Specify the necessary settings for the parameters in the page that

4 Touch [Enter].

appeared.

Scanner Mode 3-15

Page 50

Preparation

Mail/Scan Setting (Scan Mode) screen

Specify the file format and coding method that is given priority with Scan to E-mail, Scan to Server, Scan to PC (FTP), Scan to PC (SMTP) or Scan to HDD transmissions.

The file format specified here is the default file format when new onetouch keys are registered.

Parameter Description

File Type Select the file format for scan data that is to be

transmitted. TIFF/PDF

Coding Method Select the coding method for scan data that is to

be transmitted. MH/MMR

1 In the Network Settings screen, touch [Mail/Scan Setting].

2 Touch [Scan Mode].

3-16 Scanner Mode

Page 51

Preparation

3 Specify the necessary settings for the parameters in the page that

4 Touch [Enter].

appeared.

Scanner Mode 3-17

Page 52

Preparation

Scanner Settings screen

The following parameters can be set from the Scanner Settings screen.

Parameter Description

Activity Report Select whether (“ON”) or not (“OFF”) to send a

notification of the result for the reception of the Internet fax. (Full mode) For details, refer to “Specifies Settings

Concerning Full Mode Functions With Internet Faxing (Mode 373)” on page 13-57.

RX Doc. Header Print

E-mail Header Text Select whether or not to insert text explaining that

Select whether (“ON”) or not (“OFF”) to print the e-mail header information when printing received Internet fax documents.

a file is attached with Internet faxing and Scan to E-mail transmissions. With a Scan to E-mail transmission, the fixed text is inserted even if “OFF” was selected. Fixed Text/Custom Text/OFF *If “Custom Text” is selected, previously registered text is inserted. Register text from PageScope Light. (Refer to “Registering text” on page 8-39.) *Touch [Text Check] to check the registered custom text.

3-18 Scanner Mode

Page 53

Preparation

Parameter Description

Gateway TX Select whether (“Yes”) or not (“No”) to perform

the direct fax transmission operation. If “YES” is selected on a machine installed with the multi port, the screen for selecting the transmission mode for a gateway transmission appears. Select the transmission mode to be used with direct fax transmissions.

Subject Registration Specify subject text for Internet fax and Scan to

E-mail transmissions. (A maximum of four can be registered.)

Devide Settings Select whether (“Yes”) or not (“No”) the file is

divided and sent in separate sections with Internet fax and Scan to E-mail transmissions. Page Division/Size Division/Divide Size *With Internet fax transmissions, the document can be divided into its separate pages and sent (Page Division). With Scan to E-mail transmissions, the document can be divided into its separate pages (Page Division) or divided into sections of a specified size (Size Division). The recipient’s e-mail application may not be able to handle documents sent using the “Size Division” settings.

1 In the Network Settings screen, touch [Scanner Settings].

2 Specify the necessary settings for the parameters in the page that

appeared.

3 Touch [Enter].

Scanner Mode 3-19

Page 54

Preparation

Registering an FTP site

1 In the Network Settings screen, touch [File Destination Memory Input].

2 Touch [Input], and then

touch where an FTP site has not yet been registered.

❍ A maximum of five FTP

servers can be registered, and a maximum of five directories can be set up on each FTP server.

✎

Tip

Touch [Check] to check or change the settings for a registered FTP site or touch [Delete] to delete a registered FTP site, and then touch the button for the FTP site.

3 Type in the name of the FTP

server, and then touch [Next].

3-20 Scanner Mode

Page 55

Preparation

4 Type in the address of the

5 Select whether or not a

FTP server, and then touch [Next].

proxy is used, and then touch [Next].

6 Type in the port number of

the FTP server, and then touch [Next].

Scanner Mode 3-21

Page 56

Preparation

7 Select whether the FTP

server is public or private (whether or not there is a server link), and then touch [Next].

❍ If “Private Site” was

selected, type in the user name and the password.

8 The “Directory Memory

Input” screen appears. Touch [Input], and then touch where a directory has not yet been registered.

9 Type in the name of the

directory, and then touch [Enter].

✎

Tip

By typing in “.” (period), the root directory can be specified.

3-22 Scanner Mode

Page 57

Preparation

10 Check the name of the

11 When specifying multiple directories (up to five), repeat steps 8

12 Check the specified settings

directory, and then touch [Enter].

through 10.

in the File Destination Memory Check screen, and then touch [Enter].

✎

Note

Enabling or disabling the Passive Mode is set from PageScope Light. Refer to page 3-56 of the PageScope Light User Manual.

Scanner Mode 3-23

Page 58

Preparation

Specifying a proxy

The following parameters can be set from the FTP Configuration page.

Parameter Description

IP Address Type in the IP address or host name for the proxy

server. *The host name can only be typed in if the “DNS Setting” parameter is set to “Yes”.

Port Number Type in the port number of the proxy server.

FTP Connection Timeout

Specify the amount of time until the connection with the FTP server times out.

1 Start up PageScope Light.

❍ Refer to “Using PageScope Light” on page 3-28.

2 Log into PageScope Light in Administrator mode.

3 Click [FTP Configuration] in the sub-menu that appeared after clicking

[FTP Server] in the menu on the [Network] tab.

4 Specify the necessary settings for the parameters in the page that

appeared.

5 Click the [Apply] button.

3-24 Scanner Mode

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Preparation

LDAP Setting screens

The following parameters can be set from the LDAP Setting screens.

Parameter Description

LDAP Search Select whether to enable or disable the LDAP

search function.

Server Address Type in the IP address or host name for the

LDAP server. The host name can only be typed in when the “DNS Setting” parameter is set to “Yes”.

Base Directory Specify the search base (root). (255 characters

or less) (Example) dc=sales, dc=ABCDEFG, dc=com For details on the search root that should be entered, consult with the LDAP server administrator.

Certification Specify the authentication method.

If an authentication method other than “Anonymous” is selected, the login name and password must also be specified. If “GSS-SPNEGO” is selected, the DNS server in the DNS settings screen must be specified. Settings: “Anonymous”, “Simple”, “Digest-MD5/ CRAM-MD5”, or “GSS-SPNEGO”*

Certification> Domain Name*

Maximum number of search

If the authentication method is set to “GSS- SPNEGO”, set the domain name used with DNS. Settings: Up to 64 characters.

Specify the maximum number of hits when searching.

Scanner Mode 3-25

Page 60

Preparation

Parameter Description

Connection Time out Specify the amount of time until the search times

out.

SSL/TLS* Set whether to perform communications with the

LDAP server using SSL/TLS. Settings: “ON” or “OFF”

Port Type in the number of the port that is used to

access the LDAP server. If SSL is set to “Enable”, the port number is automatically set to “636”.

* Items that can only be used with firmware version 4030-10G9/A/B-50 or later.

3-26 Scanner Mode

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Preparation

Frame Type Setting

1 In the Network Settings screen, touch [Frame Type Set].

2 Select the frame type

according to the Netware environment that this copier is connected to, and then touch [Enter].

❍ Select a type from

“Auto”, “Ethernet-II”, “802.2”, “802.3” or “SNAP”.

These settings are available when this copier is connected to a Netware server and is used for PC print functions.

Ping

Use this feature to check if the network is correctly connected.

1 In the Network Settings screen, touch [Ping].

2 Select the recipient where

the ping is to be sent, and then press the [Start] key.

The message “Pinging” appears.

3-26 Scanner Mode

Page 62

Preparation

3 Check the displayed results,

4 Touch [Enter].

and then touch [Enter].

Scanner Mode 3-27

Page 63

3.2.3 Using PageScope Light

PageScope Light is a utility for managing devices supported by the HTTP server integrated into the printer/scanner controller. Using a Web browser, PageScope Light can remotely control the printer/scanner controllers on the network.

Indexes and one-touch keys can be registered and network settings can be specified from PageScope Light.

Accessing PageScope Light

✎

Note

In order to use PageScope Light, the IP address must be set in advance. For details on setting the IP address, refer to page 3-9.

PageScope Light can be accessed through a Web browser.

1 Start up the Web browser.

2 In the Address bar, type the IP address of this copier in the format

shown below, and then press the computer keyboard’s [Enter] key. http://controller_IP_address/ (Example) If the copier’s IP address is 192.168.0.10:

http://192.168.0.10/

Preparation

3 The initial page of PageScope Light appears.

✎

Note

If your Web browser is set to use a proxy server, it may not be able to access PageScope Light. In this case, specify the IP address of the printer/scanner controller as an exception for access through the proxy server.

3-28 Scanner Mode

Page 64

Preparation

(Example) With Internet Explorer 6

1 Click [Tools] in the menu bar, and then click [Internet Options...].

2 Click the [Connections] tab.

3 Click the [LAN Settings] button.

4 Click the [Advanced...] button in the “Proxy server” group box.

5 Type the IP address of the printer/scanner controller into the

Operation

PageScope Light is used in the same way that Internet Web pages are viewed. Click Web page links to display those pages, or click the [Back] (or [Forward]) button to display the previous (or next) page.

“Exceptions” list box.

Scanner Mode 3-29

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Preparation

Logging in Administrator mode

By logging into PageScope Light in Administrator mode, printer/scanner controller settings can be specified or checked.

1 In the Admin Password box in the upper-left corner of the page, type

the administrator password.

2 Click the [Log-in] button to log into the Administrator mode.

3 To log out, click the [Log-out] button.

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Preparation

✎

Selecting the Display Language

If necessary, the language in which PageScope Light pages are displayed can be changed. This setting only applies to PageScope Light pages.

1 Log into PageScope Light in Administrator mode.

2 Click [Preference] in the menu on the [System] tab.

3 Select the desired language for PageScope Light.

4 Click the [Apply] button.

Note

For the administrator password, use the administrator access code for the copier. For details, contact the administrator for your copier.

If no operation is performed for 10 minutes after logging into PageScope Light in Administrator mode, the user is automatically logged out.

While logged into PageScope Light in Administrator mode, not all operations can be performed from the copier’s control panel.

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Preparation

Penalty for Incorrect Attempts to Access Administrator Mode

If the “Access Lock” function is set to “ON” (Utility mode>Administrator Management>Administrator Management 2>Access Lock from the copier’s control panel), access is denied after three incorrect attempts to access Administrator mode, even if the correct password is finally entered.

For more details on the “Access Lock” function, refer to the Advanced Operations volume of the copier’s User Manual.

✎

Note

Access is denied after a total of three incorrect attempts to access Administrator mode from the both the copier’s control panel and PageScope Light.

Allowing Administrator mode to be accessed again

Turn the machine off, then on again.

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Preparation

3.2.4 Using the Domain Name Buttons

If domain names (characters after @ at the end of the e-mail address, such as “@xyz.com”) are registered in the domain name buttons, recipient e-mail addresses can quickly and correctly be specified.

Programming a domain name button

1 Press the [Utility] key on the copier control panel.

2 Touch [User Set].

3 Touch [Fax Input].

❍ For a copier, touch [E-mail Input].

4 Touch [Domain Name].

5 Touch the domain name

button that you wish to program.

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Preparation

6 Type the characters that you

wish to register (64 characters or less), and then touch [Enter].

7 Continue touching [Enter] to return to the Utility screen, and then touch

[Exit] to return to the Basics screen.

❍ To program more buttons, repeat steps 5 and 6.

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Preparation

Using the domain name buttons

✎

1 Type in the e-mail address,

2 Touch the button

Tip

From all screens that contain the [Domain Name] button, a domain name can be entered using the same procedure.

and then touch [Domain Name].

programmed with the desired domain name.

❍ To return to the text input

screen, touch [Alpha].

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3.2.5 Installing the Utilities

The procedure for installing IP Scanner is described below.

Precautions

G For details on installing the Network FAX, refer to the Network FAX

User’s Manual.

✎

Note

Do not install IP Scanner onto computer used as mail server or computers where a mail server is installed.

Utilities disk

The utilities disk contains the IP Scanner and Network FAX applications.

In order to install each utility, the amount of hard disk space shown below must be available.

G IP Scanner: About 5 MB G Network FAX: About 22 MB

Installing IP Scanner (Windows Me, 98/95, XP, 2000 and NT4.0)

1 Start up Windows, and then insert the utilities disk (CD-ROM) into the

CD-ROM drive.

The Installer starts up, and the Installer dialog box appears.

Preparation

✎

Tip

If the installer does not start up automatically, double-click “My Computer” on the desktop, and then double-click the icon for the CD-ROM drive containing the CD-ROM. Double-click [setup.exe] on the CD-ROM to start up the installer.

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Preparation

2 Click the [GO] button beside Install IP Scanner.

3 Check the contents of the dialog box, and then click the [Next] button.

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Preparation

4 Check which folder IP Scanner will be installed into, and then click the

[Next] button.

❍ To change the folder where IP Scanner will be installed, click the

[Browse...] button, and then select the desired folder.

❍ While specifying settings in the installer dialog boxes, if you

choose the wrong setting or want to change a setting, click the [Back] button to return to the previous dialog box and specify the settings as desired.

5 Select the folder where IP Scanner will be registered, and then click

the [Next] button.

The installation begins.

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Preparation

6 Click the [Finish] button.

7 In the Installer dialog box, click the [Close] button.

A message may appear, informing you that the computer should be restarted. Restart the computer to complete the installation.

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Preparation

8 Restart the computer.

❍ Click the [Yes] button to restart the computer.

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Preparation

Uninstalling (Windows Me, 98/95 and NT4.0)

✎

1 In Windows, click the [Start] button, point to [Settings], and then click

2 Double-click the [Add or Remove Programs] icon.

3 Select “IP Scanner”, and then click the [Add/Remove...] button.

Note

Quit Image Receiver before uninstalling IP Scanner.

[Control Panel] to display the Control Panel window.

4 Click the [Yes] button.

5 Restart the computer.

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Preparation

Uninstalling (Windows XP and 2000)

✎

Note

Quit Image Receiver before uninstalling IP Scanner.

1 In Windows, click the [Start] button, point to [Settings], and then click

[Control Panel] to display the Control Panel window.

2 Double-click the [Add/Remove Programs] icon (the [Add or Remove

Programs] icon in Windows XP).

3 Select “IP Scanner”, and then click the [Change/Remove] button.

4 Click the [Yes] button.

5 Restart the computer.

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3.2.6 User Authentication

If User Authentication is set to “ON”, the user name and password must be specified before the scanning operation is performed, and the scan transmission operation can be performed by only those users who pass the user authentication.

✎

Note

This function can only be used with firmware version 4030-10G9/A/B50 or later.

Setting Procedure (Using the Copier’s Control Panel)

1 Press the [Utility] key on the copier control panel.

2 Touch [Admin. Management].

3 Use the keypad to type in the administrator access code, and then

touch [Enter].

4 Touch [Admin. 2].

5 Touch [User Authentication].

Preparation

6 Specify the necessary

settings for the parameters in the page that appeared.

❍ User Authentication:

Set whether to perform user authentication. Settings: “ON” or “OFF”

❍ Authentication

System:

Select the authentication system.

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Preparation

7 Touch [Enter].

8 Turn the copier off, then on again.

Using User Authentication

1 Press the [Scan] key or the [Extra Scan] key.

2 If network user

If “Active Directory” is selected, the DNS server in the DNS settings screen must be specified. Settings: “Active Directory” or “NTLM”

❍ Domain Name:

If “User Authentication” is set to “ON”, set the domain name of the selected server type. Settings (for Active Directory): Up to 64 characters Settings (for NTLM): Up to 15 characters

authentication is enabled, a login screen appears. In this case, enter the network user name and password, and then touch [Login].

3 If login is successful, the scanning operation can be performed.If user

authentication is used, an LDAP e-mail address search can be performed. If an e-mail address is acquired, it is set as the From address when using Scan to E-mail and Internet FAX operations.

If no e-mail address can be acquired, ““login_name” <email_address_of_device>” is set as the From address during Scan to E-mail and Internet FAX operations.

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Performing a Scan to E-Mail Operation

4 Performing a Scan to E-Mail Operation

4.1 Basic Transmission

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Touch [10-Key Dialing].

Specify the recipient in any of the following ways.

❍ For a copier, touch

[Addr. Input].

❍ Select a recipient from

the list on the OneTouch screen. → Refer to page 4-5.

❍ Select a recipient by

searching for it by name. → Refer to page 4-6.

❍ Type in the number of the one-touch key for the desired recipient.

→ Refer to page 4-15.

❍ Select a recipient through an LDAP search.

→ Refer to page 4-8.

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Performing a Scan to E-Mail Operation

4 Touch [Com. Mode].

5 Touch [PC], then [E-mail],

and then touch [Enter].

6 Type in the e-mail address

of the recipient.

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Performing a Scan to E-Mail Operation

7 To change the file format or

coding method, touch [Scan Mode], and then specify the desired settings.

8 Specify the image quality,

density and zoom ratio according to the document to be scanned.

❍ Refer to “Specifying the

Scanning Options” on page 4-25.

9 Press the [Start] key.

The transmission begins.

If the document is placed on the original glass:

G When scanning multiple document pages, continue scanning by

placing each consecutive page on the original glass, then pressing the [Start] key.

G After all pages of the document to be sent are scanned, touch [Scan

End], and then press the [Start] key. The transmission begins.

If the transmission could not be completed

G The unit will automatically try again (auto redial) up to five more times

at one-minute intervals.

G The number of auto redials and the interval can be specified. For

details, refer to “Specifying Transmission Settings” on page 13-22.

G If the transmission could not be completed after auto redialing, a

transmission report is outputted. Part of the first page of sent document is copied onto this report. If it is not necessary to output the transmission report, change the settings.

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Performing a Scan to E-Mail Operation

For details, refer to “Specifying Report Output Settings” on page 13-42.

1 2

The Following document has not been transmitted. Try to retransmit.

ACCOUNT NAME :SALES DESTINATION :NEW YORK ADDRESS :123451234@xyz.com

F-CODE :

PAGES :0 sheets RESULT :EA0006

2003 APR 23 (WED) 11:32 CHICAGO

DOCUMENT# :6514316-761 TIME STORED :APR 23 11:10 TIME SENT :APR 23 11:10 DURATION :2 min, 28 sec MODE :E-mail

IMAGE

1 Report output date

2 Transmission source name

3 Details of transmission

4 Transmission results

• INTERR: The transmission was interrupted.

• F.MEM: The memory is full.

• NG: The transmission failed.

• PT.DEL: Part of the transmission failed.

• Error Code: Refer to “Transmission Results Error Codes” on

page 15-3.

P.1

G You can try again to send documents that could not be transmitted.

(maximum of 20 documents) To send documents again, touch [Job List], touch [Com.], and then search for documents that could not be sent. If [Re-TX] or [Dest. chng] appears in the touch panel, the document can be resent without having to be placed on the original glass. Touch [Re-TX] to send the document to the same recipient. Touch [Dest. chng] to change the recipient, then send the document.

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Performing a Scan to E-Mail Operation

4.2 Selecting a Recipient From the List on the OneTouch Screen

✎

Note

The recipient must have been registered as a one-touch key in advance.

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Touch [One-Touch].

4 Select an index, and then

select a recipient from the one-touch key list that appears.

✎

Note

Touch an index tab or touch [←], [→] or [Index List], and then search for the one-touch key of the desired recipient.

5 Press the [Start] key.

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Performing a Scan to E-Mail Operation

4.3 Selecting a Recipient by Searching for It by Name

✎

Note

The recipient must have been registered as a one-touch key in advance.

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Touch [Search].

4 Touch [Search], type in the

search name for the recipient, and then touch [Enter].

✎

Tip

A recipient can also be selected by touching its one-touch key.

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Performing a Scan to E-Mail Operation

5 Select the desired recipient,

and then press the [Start] key.

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Performing a Scan to E-Mail Operation

4.4 Selecting a Recipient Through an LDAP Search

✎

Note

The LDAP settings must have been registered in advance.

For details on specifying the settings, refer to “LDAP Setting screens” on page 3-25.

When typing in directly

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Touch [Search].

4 Touch [LDAP Searching].

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Performing a Scan to E-Mail Operation

5 Touch [Key Word], and then specify the keyword to be searched for.

For an advanced search, touch [Detail Search], and then specify the search criteria.

Standard search screen

With a standard search, the characters specified as the keyword will be searched for in the “Full Name”, “E-mail”, “Last Name”, and “First Name” fields. The condition is fixed at “Begins”.

Detail search screen

Key Word: Touch the button for the desired type of keyword ([Full Name], [E-mail], [Last Name], or [First Name]), and then specify the keyword to be searched for.

Condition: Touch the condition button for each type of keyword (“Full Name”, “E-mail”, “Last Name”, or “First Name”), and then specify the search condition. “Contains”, “Identical”, “Begins”, “Ends” or “Don’t use”

6 Touch [Start Search].

❍ To stop the search, touch [Stop Search].

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Performing a Scan to E-Mail Operation

7 From the displayed search results, select the desired recipient.

8 Check the displayed details, and then touch [Add to one touch] to send

the transmission to the displayed recipient.

9 Select the transmission method (“E-mail” or “FAX”), and then touch

[Enter].

❍ The [FAX] button only appears if the unit is used for faxing and a

fax number is registered for the selected recipient.

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Performing a Scan to E-Mail Operation

When registering one-touch keys

1 Press the [Utility] key.

2 Touch [User Set].

3 Touch [FAX Input].

❍ For a copier, touch [E-mail Input].

4 Select an index, and then touch a key where nothing has been

registered yet.

5 Set “LDAP Search” to “ON”, and then touch [Enter].

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Performing a Scan to E-Mail Operation

6 Touch [Key Word], and then specify the keyword to be searched for.

For an advanced search, touch [Detail Seach], and then specify the search criteria.

Standard search screen

Detail search screen

Key word: Touch the button for the desired type of keyword ([Full Name], [E-mail], [Last Name], or [First Name]), and then specify the keyword to be searched for.

7 Touch [Start Search].

❍ To stop the search, touch [Stop Search].

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Performing a Scan to E-Mail Operation

8 From the displayed search results, select the desired recipient.

9 Check the displayed details, and then touch [Register] to register the

displayed recipient.

10 Select the transmission method (“E-mail” or “FAX”), and then touch

[Enter].

❍ The [FAX] button only appears if the unit is used for faxing and a

fax number is registered for the selected recipient.

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Performing a Scan to E-Mail Operation

11 Check the information to be registered, and then touch [Enter].

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Performing a Scan to E-Mail Operation

4.5 Typing In the Number of the One-Touch Key for the Recipient

A number is specified for each one-touch key, as shown below. Instead of selecting a one-touch key, the number (between 000 an 539) of the onetouch key can be entered in order to specify the recipient.

Index 1 Index 36

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Press the [#] key.

4 Type in the three-digit number of the one-touch key for the desired

recipient.

The one-touch key of the entered number is highlighted.

5 Press the [Start] key.

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4.6 Registering a Recipient

Registering a recipient in the copier in advance is useful for using a scanning operation. Recipients can be registered from either the copier’s control panel or from PageScope Light.

In addition, registered one-touch keys can be searched through more easily if the indexes are used to classify the one-touch keys. There are 36 indexes, and up to 15 one-touch keys can be registered in each index.

The procedure for registering one-touch keys from the copier’s control panel is described below.

For details on registering one-touch keys using PageScope Light, refer to the PageScope Light User Manual.

Performing a Scan to E-Mail Operation

1 Index tab

2 One-touch keys registered in the selected index

Registering indexes

1 Press the [Utility] key.

2 Touch [User Set].

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Performing a Scan to E-Mail Operation

3 Touch [Fax Input].

❍ For a copier, touch [E-

mail Input].

4 Touch [Index].

5 Touch a key where an index

has not yet been registered.

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Performing a Scan to E-Mail Operation

6 Type in the name of the

index.

7 Touch [Enter].

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Performing a Scan to E-Mail Operation

Registering one-touch keys

If a recipient is registered with a one-touch key, the recipient’s information can be retrieved with just the touch of a button in the copier’s touch panel. Registering recipients where data is frequently sent is convenient since it no longer requires the recipient information to be entered each time data is sent.

Up to 540 one-touch keys can be registered. However, the total number of one-touch keys and fax programs (maximum of 30) must not exceed

540.

1 Press the [Utility] key.

2 Touch [User Set].

3 Touch [Fax Input].

❍ For a copier, touch [E-

mail Input].

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Performing a Scan to E-Mail Operation

4 Touch [One-Touch].

5 Select an index, and then

touch a key where nothing has been registered yet.

✎

Note

If the LDAP search function is enabled, a recipient can be selected through an LDAP search.

6 Type in the recipient name

that will appear on the onetouch key, and then touch [Next].

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Performing a Scan to E-Mail Operation

7 Touch [PC], then [E-mail],

and then touch [Next].

8 Type in the e-mail address

of the recipient, and then touch [Next].

❍ To change the file format

or coding method, touch [Scan Mode], and then specify the desired settings.

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Konica Minolta PI3505E User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual