Konica Minolta BP-200, 350, 250 User Manual

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ser

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s Guide

Network Scanner

erations

Introduction

Thank you for choosing this machine.

This User’s Guide contains details on the operation methods required for using the network connection and scanner functions of the bizhub 200/250/ 350, precautions on their use, and basic troubleshooting procedures. Carefully read this User’s Guide before using the machine, to ensure proper and efficient use. After reading the manual, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation.

Views of the actual equipment may be slightly different from the illustrations used in this User’s Guide.

Energy Star

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR

What is an ENERGY STAR

An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY

product uses energy more efficiently, saves you money on utility bills

STAR and helps protect the environment.

200/250/350 x-1

Guidelines for energy efficiency.

Product?

Trademarks and registered trademarks

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.

RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA

BSAFE United States and/or other countries.

is a registered trademark or trademark of RSA Security Inc. in the

License information

This product includes RSA BSAFE Cryptographic software from RSA Security Inc.

Introduction

OpenSSL Statement

OpenSSL License

Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)”

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Introduction

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used

5. Products derived from this software may not be called “OpenSSL” nor

6. Redistributions of any form whatsoever must retain the following ac-

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License

Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org.

may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

knowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

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Introduction

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tin Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

Energy Star® ..................................................................................... x-1

What is an ENERGY STAR

Trademarks and registered trademarks ......................................... x-2

Contents ............................................................................................ x-5

About this manual ........................................................................... x-16

Structure of the manual ................................................................x-16

Notations .......................................................................................x-17

Images that are used ....................................................................x-17

User’s Guides .................................................................................. x-18

User’s Guide [Copy Operations] ...................................................x-18

User’s Guide [Network Scanner Operations] (this manual) ...........x-18

User’s Guide [Box Operations] .....................................................x-18

User’s Guide [Print Operations] ....................................................x-18

Quick Guide [Print Operations] .....................................................x-18

User’s Guide [Advanced Scan Operations] ..................................x-18

User’s Guide [Facsimile Operations] .............................................x-19

Explanation of manual conventions .............................................. x-20

Product? ............................................x-1

1Features

1.1 Scan to E-Mail ................................................................................... 1-2

1.2 Scan to FTP ....................................................................................... 1-4

1.3 Scan to SMB ...................................................................................... 1-5

1.4 Scan to HDD ...................................................................................... 1-6

1.5 Internet faxing ................................................................................... 1-7

1.6 PageScope Web Connection ........................................................... 1-9

2Setup

2.1 Connecting to a LAN ........................................................................ 2-2

Connecting the LAN cable ............................................................. 2-2

2.2 Specifying the network settings ...................................................... 2-4

Network setting table ..................................................................... 2-4

To specify initial network settings .................................................. 2-6

2.3 Basic Settings ................................................................................... 2-9

Settings .......................................................................................... 2-9

DHCP ............................................................................................. 2-9

IP Address Setting ....................................................................... 2-10

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Introduction

Subnet Mask .................................................................................2-11

Gateway ........................................................................................2-12

Network Board Set .......................................................................2-13

To specify the network board settings .........................................2-14

2.4 DNS Settings ....................................................................................2-15

DNS Setting ..................................................................................2-15

Host Name ....................................................................................2-16

Domain Name ...............................................................................2-17

DNS Server Address .....................................................................2-17

2.5 Machine Name .................................................................................2-19

To specify the machine name .......................................................2-19

2.6 SMTP Settings .................................................................................2-20

SMTP Server Address ..................................................................2-21

E-Mail Address .............................................................................2-23

SMTP Authentication User Name .................................................2-24

SMTP Authentication Password ...................................................2-25

2.7 POP3 Settings ..................................................................................2-26

POP3 Server Address ...................................................................2-26

POP3 User Name ..........................................................................2-28

POP3 Password ............................................................................2-29

Auto-RX Check .............................................................................2-30

2.8 Priority Compress Level (E-Mail Mode) .........................................2-31

TX Size (Max.) ...............................................................................2-32

TX Quality (Max.) ...........................................................................2-33

Coding Method .............................................................................2-34

2.9 Priority Compress Level (Scan Mode) ...........................................2-35

To specify the scan mode settings ...............................................2-35

2.10 Scanner Settings .............................................................................2-36

Activity Report ..............................................................................2-37

RX Doc. Header Print ....................................................................2-38

E-Mail Header Text .......................................................................2-39

Gateway TX ...................................................................................2-40

Subject Registration .....................................................................2-41

Divide Settings ..............................................................................2-42

2.11 LDAP Setting ....................................................................................2-44

LDAP Search .................................................................................2-44

LDAP Server Setting .....................................................................2-46

To specify the LDAP server settings .............................................2-47

Search Default Setting ..................................................................2-48

2.12 IP Filtering ........................................................................................2-50

To specify IP filtering settings .......................................................2-50

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Introduction

2.13 Specifying e-mail server settings .................................................. 2-52

To the network administrator ....................................................... 2-52

2.14 Entering a domain name ................................................................ 2-53

Registering a domain name ......................................................... 2-53

Using a registered domain name ................................................. 2-55

2.15 Checking the network connection (Ping) ..................................... 2-56

To check the network connection ................................................ 2-56

2.16 User authentication and account track ........................................ 2-58

User authentication and account track ........................................ 2-58

If user authentication settings have been specified ..................... 2-58

If account track settings have been specified ............................. 2-60

3 Scan to E-Mail

3.1 Specifying a destination with a one-touch dial button ................. 3-2

Selecting a one-touch dial button .................................................. 3-2

Specifying a destination by touching a one-touch dial button ...... 3-2

Entering the number of a one-touch dial button ............................ 3-5

Searching for a one-touch dial button ........................................... 3-8

Specifying chain dialing ............................................................... 3-10

3.2 Entering an address ....................................................................... 3-11

To enter an address ..................................................................... 3-11

3.3 Specifying the scanning quality and zoom ratio .......................... 3-15

Quality .......................................................................................... 3-15

To specify the scanning quality ................................................... 3-16

Density ......................................................................................... 3-17

To specify the density settings .................................................... 3-17

Original Size Set. .......................................................................... 3-18

3.4 Specifying additional functions ..................................................... 3-20

Specifying the transmission report printing conditions ............... 3-21

To specify the transmission report printing conditions ................ 3-22

Specifying 2in1 transmission ....................................................... 3-23

Specifying double-sided transmission ......................................... 3-23

Specifying priority transmission ................................................... 3-25

Specifying timer transmission ...................................................... 3-26

Specifying the stamp setting ....................................................... 3-27

Changing the subject ................................................................... 3-28

Specifying a reply address ........................................................... 3-29

Specifying a file name .................................................................. 3-31

Other functions ............................................................................ 3-32

3.5 If transmission could not be completed ....................................... 3-33

Viewing a transmission report ...................................................... 3-33

Resending .................................................................................... 3-34

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3.6 Registering destinations .................................................................3-35

Programming a one-touch dial button ..........................................3-35

To program a one-touch dial button .............................................3-36

Changing or deleting a one-touch dial button ..............................3-40

Copying a one-touch dial button ..................................................3-41

Registering/deleting a secondary destination ..............................3-42

Naming an index ...........................................................................3-44

To name an index .........................................................................3-44

Registering mail programs ............................................................3-45

To register a mail program ............................................................3-48

Changing/deleting a mail program ...............................................3-53

4Scan to FTP

4.1 Specifying a destination with a one-touch dial button ..................4-2

Selecting a one-touch dial button ...................................................4-2

Specifying a destination by touching a one-touch dial button .......4-2

Entering the number of a one-touch dial button .............................4-4

Searching for a one-touch dial button ............................................4-8

4.2 Specifying the scanning quality and zoom ratio ..........................4-11

Quality ...........................................................................................4-11

To specify the scanning quality ....................................................4-12

Density ..........................................................................................4-13

To specify a density setting ..........................................................4-13

Original Size Set. ...........................................................................4-14

4.3 Specifying additional functions ......................................................4-16

Specifying the transmission report printing conditions ................4-17

To specify the transmission report printing conditions .................4-17

Specifying 2in1 transmission ........................................................4-19

Specifying double-sided transmission ..........................................4-19

Specifying priority transmission ....................................................4-21

Specifying timer transmission .......................................................4-22

Specifying the stamp setting ........................................................4-23

Specifying the e-mail notification destination ...............................4-24

Specifying a file name ...................................................................4-25

4.4 If transmission could not be completed ........................................4-27

Viewing a transmission report .......................................................4-27

Resending .....................................................................................4-28

4.5 Registering destinations .................................................................4-29

Programming a one-touch dial button ..........................................4-29

To program a one-touch dial button .............................................4-30

Changing or deleting a one-touch dial button ..............................4-36

Copying a one-touch dial button ..................................................4-37

Introduction

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Introduction

5Scan to SMB

5.1 Specifying a destination with a one-touch dial button ................. 5-2

Selecting a one-touch dial button .................................................. 5-2

Specifying a destination by touching a one-touch dial button ...... 5-2

Entering the number of a one-touch dial button ............................ 5-4

Searching for a one-touch dial button ........................................... 5-7

5.2 Specifying the scanning quality and zoom ratio .......................... 5-10

Quality .......................................................................................... 5-10

To specify the scanning quality ................................................... 5-11

Density ......................................................................................... 5-12

To specify a density setting ......................................................... 5-12

Original Size Set. .......................................................................... 5-13

5.3 Specifying additional functions ..................................................... 5-15

Specifying the transmission report printing conditions ............... 5-16

To specify the transmission report printing conditions ................ 5-16

Specifying 2in1 transmission ....................................................... 5-18

Specifying double-sided transmission ......................................... 5-18

Specifying priority transmission ................................................... 5-20

Specifying timer transmission ...................................................... 5-21

Specifying the stamp setting ....................................................... 5-22

Specifying the e-mail notification destination .............................. 5-23

Specifying a file name .................................................................. 5-24

5.4 If transmission could not be completed ....................................... 5-26

Viewing a transmission report ...................................................... 5-26

Resending .................................................................................... 5-27

5.5 Registering destinations ................................................................ 5-28

Programming one-touch dial button ............................................ 5-28

To program a one-touch dial button ............................................ 5-29

Changing or deleting a one-touch dial button ............................. 5-34

Copying a one-touch dial button ................................................. 5-36

6 Internet faxing

6.1 Specifying a destination with a one-touch dial button ................. 6-2

Selecting a one-touch button ........................................................ 6-2

Specifying a destination by touching a one-touch dial button ...... 6-2

Entering the number of a one-touch dial button ............................ 6-5

Searching for a one-touch dial button ........................................... 6-8

Specifying chain dialing ............................................................... 6-11

6.2 Entering an address ....................................................................... 6-12

To enter an address ..................................................................... 6-12

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Introduction

6.3 Specifying the scanning quality and zoom ratio ..........................6-16

Quality ...........................................................................................6-16

To specify the scanning quality ....................................................6-17

Density ..........................................................................................6-18

To specify a density settings ........................................................6-18

Original Size Set. ...........................................................................6-19

6.4 Specifying additional functions ......................................................6-21

Specifying the transmission source setting ..................................6-22

Specifying the transmission report printing conditions ................6-24

Specifying 2in1 transmission ........................................................6-25

Specifying double-sided transmission ..........................................6-25

Specifying rotation transmission ..................................................6-27

Specifying priority transmission ....................................................6-28

Specifying timer transmission .......................................................6-28

Specifying the stamp setting ........................................................6-29

Changing the subject ....................................................................6-30

Specifying a reply address ...........................................................6-31

Specifying a file name ...................................................................6-32

6.5 If transmission could not be completed ........................................6-34

Viewing a transmission report .......................................................6-34

Resending .....................................................................................6-35

6.6 Receiving Internet faxes .................................................................6-36

Settings for Internet faxing ............................................................6-36

Receiving Internet faxes automatically .........................................6-36

Data the can be received ..............................................................6-36

Receiving Internet faxes manually ................................................6-37

6.7 Registering destinations .................................................................6-39

Programming a one-touch dial button ..........................................6-39

To program a one-touch dial button .............................................6-41

Changing or deleting a one-touch dial button ..............................6-45

Copying a one-touch dial button ..................................................6-46

Registering/deleting a secondary destination ..............................6-47

7 Using an LDAP server

7.1 Searching the destination information from the server .................7-2

Basic Search and Detail Search .....................................................7-2

To search the destination information ............................................7-3

7.2 Registering destination information to one-touch dial buttons ....7-6

To register destination information to a one-touch dial button ......7-6

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Introduction

8 Specifying settings using PageScope Web Connection

8.1 Items that can be specified using PageScope Web

Connection ........................................................................................ 8-2

Scan tab (User mode) .................................................................... 8-2

Scan tab (Administrator mode) ...................................................... 8-3

Network tab (Administrator mode) ................................................. 8-4

8.2 Using PageScope Web Connection ................................................ 8-5

Operating environment .................................................................. 8-5

Accessing PageScope Web Connection ....................................... 8-5

If user authentication settings have been applied ......................... 8-6

If account track settings have been applied .................................. 8-6

Page structure ................................................................................ 8-7

Logging on to Administrator mode ................................................ 8-8

Web browser cache ..................................................................... 8-10

For Internet Explorer .................................................................... 8-10

For Netscape ................................................................................ 8-10

8.3 One-Touch Key Registration (User mode) ................................... 8-11

Naming an index .......................................................................... 8-17

Registering a one-touch dial destination ..................................... 8-19

Registering a secondary recipient ............................................... 8-20

Changing the settings for a one-touch dial destination ............... 8-24

Deleting a one-touch dial destination .......................................... 8-26

8.4 FAX Program Registration (User mode) ....................................... 8-28

Registering fax programs ............................................................. 8-30

Changing the settings of the fax program ................................... 8-33

Deleting a fax program ................................................................. 8-34

8.5 Domain Name Registration (User mode) ...................................... 8-36

To register domain names ........................................................... 8-36

8.6 Export/Import (Administrator mode) ............................................ 8-37

Exporting data as files .................................................................. 8-37

Importing files .............................................................................. 8-39

8.7 TSI Registration .............................................................................. 8-42

To register transmission sources ................................................. 8-42

8.8 TX Settings (Administrator mode) ................................................. 8-43

Specifying the transmission settings ........................................... 8-44

Com. Mode .................................................................................. 8-44

8.9 RX Settings (Administrator mode) ................................................ 8-46

Specifying the reception settings ................................................. 8-47

8.10 Scan Setting (Administrator mode) ............................................... 8-48

Specifying the scan settings ........................................................ 8-49

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Introduction

8.11 TX Document (Administrator mode) ..............................................8-50

Specifying the address of the forwarding destination ..................8-50

8.12 RX Document (Administrator mode) ..............................................8-52

Specifying the processing of received documents at each line ...8-53

Specifying the processing of other received documents .............8-55

8.13 Report Settings (Administrator mode) ..........................................8-56

Specifying the report output settings ...........................................8-57

8.14 TCP/IP (Administrator mode) .........................................................8-58

Specifying the TCP/IP settings .....................................................8-60

8.15 IP Filtering ........................................................................................8-62

To specify IP filtering settings .......................................................8-62

8.16 LDAP (Administrator mode) ............................................................8-64

Specifying the LDAP settings .......................................................8-64

8.17 LDAP Server Setting (Administrator mode) ..................................8-65

Registering an LDAP server ..........................................................8-66

Deleting an LDAP server ...............................................................8-68

8.18 E-Mail/Internet FAX (Administrator mode) ....................................8-69

Specifying the POP3 settings .......................................................8-73

Specifying the SMTP settings .......................................................8-75

Specifying the subject or text settings .........................................8-76

Specifying other settings ..............................................................8-77

8.19 FTP Configuration (Administrator mode) ......................................8-78

Specifying the FTP settings ..........................................................8-78

8.20 SNMP ................................................................................................8-80

Specifying the SNMP setting ........................................................8-80

8.21 SSL/TLS (Administrator mode) .......................................................8-81

When a certificate is created ........................................................8-82

Creating certificates ......................................................................8-83

Deleting certificates ......................................................................8-85

Specifying the SSL/TLS settings ..................................................8-87

8.22 User Authentication (Administrator mode) ...................................8-89

Specifying user authentication settings ........................................8-90

9 Specifying management settings

9.1 Available parameters ........................................................................9-2

Administrator Management 1 .........................................................9-2

Administrator Management 2 .........................................................9-2

9.2 Registering transmission source names .........................................9-4

To register a transmission source name .........................................9-4

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Introduction

9.3 Specifying transmission report settings (TX Settings) .................. 9-6

Specifying the Quality/Mode settings ............................................ 9-6

Specifying Comm. Menu settings .................................................. 9-9

9.4 Specifying the print timing for received documents

(RX Settings) .................................................................................... 9-12

Memory Lock Time ...................................................................... 9-12

To specify the Memory Lock Password setting ........................... 9-14

To print manually .......................................................................... 9-16

9.5 Specifying the transmission report printing conditions

(Report Settings) ............................................................................. 9-18

Specifying TX Report settings ...................................................... 9-18

Specifying the Activity Report settings ........................................ 9-20

9.6 Forwarding a transmission document to a specified

destination (TX Forwarding) .......................................................... 9-21

Specifying the forwarding destination ......................................... 9-21

9.7 Specifying the processing method for received documents

(Document Management) .............................................................. 9-23

Specifying the processing of documents received on a port ...... 9-23

To specify the processing method for received documents ....... 9-23

Specifying the processing of documents received on other

lines .............................................................................................. 9-26

To specify the processing of received documents ...................... 9-27

9.8 Specifying software switch settings (machine functions) .......... 9-29

Software switch settings .............................................................. 9-29

To specify a software switch setting ............................................ 9-31

Specifying whether or not the destination name is inserted

(mode 001) ................................................................................... 9-33

Specifying settings for address input and broadcast

transmissions (mode 018) ............................................................ 9-34

Specifying settings for the image in the results report

(Mode 023) ................................................................................... 9-35

Specifying administrator forwarding settings (mode 198) ........... 9-36

Blocking calls from callers that are not specified (mode 306) ..... 9-37

Specifying Internet fax settings (mode 350) ................................. 9-38

Specifying whether to add the transmission source information when faxing or when forwarding received documents

(mode 352) ................................................................................... 9-39

Specifying SMTP transmission timeout settings (mode 356) ...... 9-40

Specifying SMTP reception timeout settings (mode 357) ............ 9-41

Specifying POP3 reception timeout settings (mode 358) ............ 9-42

Specifying the default address input screen (mode 366) ............ 9-43

Specifying DNS query timeout setting (mode 367) ...................... 9-44

Including the scan transmission log in the activity report

(mode 368) ................................................................................... 9-45

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Introduction

Specifying switching of the SMTP server (mode 371) ..................9-46

Specifying the transmission interval when e-mail messages are

separated (mode 372) ...................................................................9-47

Specifying the Internet fax full mode function settings

(mode 373) ....................................................................................9-48

Specifying e-mail security functions (mode 380) ..........................9-48

Specifying use of registered user authentication information to

log on to the LDAP server (mode 466) ..........................................9-50

Specifying whether to enable access locks, and whether to

enable the password rules (mode 469) .........................................9-51

Specifying the export file format (mode 470) ................................9-52

Specifying settings to limit the use of communication modes-1

(mode 475) ....................................................................................9-53

Specifying settings to limit the use of communication modes-2

(mode 476) ....................................................................................9-54

Specifying settings to limit the use of communication modes-3/ Specifying restrictions for registering fax addresses and printing reports and specifying how one-touch dial recipients are

displayed (mode 477) ....................................................................9-56

Specifying the deleting method for [Del.] in input screens

(mode 478) ....................................................................................9-58

Specifying settings for limiting user authentication to only Scan

functions (mode 479) ....................................................................9-58

9.9 Specifying SSL/TLS settings ..........................................................9-60

To specify SSL/TLS settings .........................................................9-60

10 Reports and lists

10.1 Checking the transmission conditions (TX Report) .....................10-2

To print a transmission report .......................................................10-2

Contents of the report ...................................................................10-3

10.2 Checking the reception conditions (RX Report) ...........................10-5

Printing a reception activity report ................................................10-5

Contents of the report ...................................................................10-6

10.3 Checking the destinations registered in one-touch dial

buttons (One-Touch List) ................................................................10-7

Printing the One-Touch List ..........................................................10-7

Contents of the list ........................................................................10-8

10.4 Printing the mail program list .........................................................10-9

To print the mail program list ........................................................10-9

Contents of the list ......................................................................10-10

10.5 Checking the function settings (Setting List) ..............................10-11

Printing the setting list ................................................................10-11

Contents of the list ......................................................................10-12

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Introduction

11 Scan function troubleshooting

11.1 When the following are displayed ................................................. 11-2

11.2 Network error list ............................................................................ 11-3

Internet fax transmission/Scan to E-Mail ..................................... 11-3

Internet fax reception ................................................................... 11-3

Scan to FTP ................................................................................. 11-4

Scan to SMB ................................................................................ 11-5

11.3 Troubleshooting .............................................................................. 11-6

Internet fax transmission/Scan to E-Mail ..................................... 11-6

Internet fax reception ................................................................... 11-6

Other ............................................................................................ 11-7

12 Appendix

12.1 Product specifications ................................................................... 12-2

Internet fax specifications ............................................................ 12-2

Scan to E-Mail specifications ...................................................... 12-2

Scan to FTP specifications .......................................................... 12-2

Scan to SMB specifications ......................................................... 12-3

12.2 Entering text .................................................................................... 12-4

To type text .................................................................................. 12-4

List of available characters .......................................................... 12-5

12.3 Glossary ........................................................................................... 12-6

12.4 Index .............................................................................................. 12-12

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About this manual

This User’s Guide covers the bizhub 200, 250, and 350 network and scanning functions.

This section introduces the structure of the manual and notations used for product names, etc.

This manual is intended for users who understand the basic operations of computers and the machine. For operating procedures of the Windows or Macintosh operating system and application programs, refer to the respective manuals.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Features

Chapter 2 Setup

Chapter 3 Scan to E-Mail

Chapter 4 Scan to FTP

Chapter 5 Scan to SMB

Chapter 6 Internet faxing

Chapter 7 Using an LDAP server

Chapter 8 Specifying settings using PageScope Web Connection

Chapter 9 Specifying the management settings

Chapter 10 Reports and lists

Chapter 11 Scan function troubleshooting

Chapter 12 Appendix

Introduction

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Introduction

Notations

Images that are used

Generally, the touch panel screens and application windows that appear in this manual show that the options have not been installed.

Product name Notations in the manual

bizhub 200/250/350 This machine, 200/250/350

Internal network controller Printer controller

Microsoft Windows 98 Windows 98

Microsoft Windows Me Windows Me

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

When the operating systems above are written together

Windows 98/Me Windows NT 4.0/2000/XP Windows 95/98/Me/NT 4.0/2000/XP

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User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations]

This manual contains details on basic operations and the operating procedures for the various copy functions.

- Refer to this User’s Guide for details on operating procedures for copy

functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Network Scanner Operations] (this manual)

This manual contains details on specifying network functions for standard equipment and on operations for scanning functions.

- Refer to this User’s Guide for details on operating procedures for network

functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB and Internet fax operations.

User’s Guide [Box Operations]

This manual contains details on operating procedures for using the Box functions.

- Refer to this User’s Guide for details on printing a proof copy or a locked

job and on functions that use the optional hard disk drive, such as routing and saving documents in boxes.

Introduction

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- For details on the printing functions, refer to User’s Guide (PDF file) on

User Software CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

- Refer to this Quick Guide for basic operating procedures on the printing

functions.

User’s Guide [Advanced Scan Operations]

This manual contains details on the operating procedures for the functions that can be used when the optional scanner unit is installed.

- Refer to this User’s Guide for details on using the IP address faxing, IP

Relay and Scan to PC operations and on using IP Scanner.

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Introduction

User’s Guide [Facsimile Operations]

This manual contains details on operating procedures for using the Fax functions.

- Refer to this User’s Guide for details on operating procedures for the Fax

functions when the fax kit is installed.

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Explanation of manual conventions

Text that appears in this manner describes the function limitations and options required to use certain functions.

8.10 Printing copies overlapping a different image (Image Overlay function)

[] Names highlighted as shown above indicate keys on the control panel, buttons in the touch panel, and the power switches.

Touch panel screens are shown to check the actual display.

Text that appears in this manner describes supplemental information, such as precautions, references and actions, relating to steps.

Text that appears in this manner provides answers to problems and questions that may occur during operation.

Images previously stored on the hard disk can be printed overlapping copies.

To store an overlay image (Store Overlay)

1 Position the overlay docume nt to be stored on the hard disk.

2 Press the [Utility/Coun-

Auxiliary functions Chapter 8

Handling toner and toner bottles

3 Select the size of the

4 Touch [Enter].

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Introduction

Titles indicate the contents of the section.

Auxiliary functions

The Image Overlay function is available only if optional hard disk HD504 is installed.

ter] key, and then touch [User Setting].

The User Setting screen appears.

CAUTION

Do not throw toner or the toner bottle into a fire. Toner expelled from the fire may cause burns.

area to be scanned.

 To cancel changes to

the settings, touch [Cancel]. What do the Book

Erase settings do? If a Book Erase setting is selected, the dark shadows around the document or along the center of the document can be erased.

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine. “Warning” indicates instructions that, when not observed, may result in fatal or critical injuries. “Caution” indicates instructions that, when not observed, may result in serious injuries or property damage.

(The page shown above is an example only.)

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Introduction

Auxiliary functions

5 Select the document ori-

entation.

 To cancel changes to

the settings, touch [Cancel].

6 Press the [Start] key.

The document is scanned, and the overlay image is stored.

Reminder

Be sure to use toner bottles of the specified model, otherwise the machine may be damaged.

Note

The size of the scanned area appears on the button where the image is stored.

Detail

For details on replacing the toner bottle, refer to To replace the toner bottle on page 9-4.

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Detail

Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

Auxiliary functions Chapter 8

Note

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully.

(The page shown above is an example only.)

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Introduction

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Features Chapter 1

Features

1Features

1.1 Scan to E-Mail

The Scan to E-Mail operation is used to send images scanned on this ma-

Features Chapter 1

chine as e-mail attachments. By registering a destination with a one-touch dial button, paper documents can be sent by e-mail simply by touching a button in the One-Touch screen.

- The original document is attached to an e-mail (MIME format) and sent as

an image file in the TIFF format or the PDF format. In order to view the received image on a computer, e-mail software that supports the MIME format and software that displays the TIFF format or PDF format must be installed.

- Images in the TIFF format can be viewed with a TIFF viewer, which is

standard in Windows.

- Images in the PDF format can be viewed with Adobe Reader.

- This machine must be connected to a LAN, and the network settings

must be specified. For details, refer to Chapter 2, “Setup” on page 2-2.

- For details, refer to Chapter 3, “Scan to E-Mail” on page 3-2.

Features

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Features

E-mail server

Client computer

Features Chapter 1

Intranet

Internet

E-mail server

Client computer

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1.2 Scan to FTP

The Scan to FTP operation is used to upload the scanned data of an original document to an FTP sever on a network. By registering a destination with a one-touch dial button, paper documents can be converted into data and uploaded simply by touching a button in the One-Touch screen. The uploaded data can be downloaded to a computer on the network.

- The original document is sent as an image file in the TIFF format or the

Features Chapter 1

PDF format.

- You can specify whether to have an e-mail message sent to notify you of

the location where the data was saved when the FTP transmission is complete (E-mail Notification function).

- This machine must be connected to a LAN, and the network settings

must be specified. For details, refer to Chapter 2, “Setup” on page 2-2.

- For details, refer to Chapter 4, “Scan to FTP” on page 4-2.

Features

FTP server

Intranet

Internet

FTP server

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Features

1.3 Scan to SMB

The Scan to SMB operation is used to send the scanned data of an original document to a shared folder on a computer on the network. By registering a destination with a one-touch dial button, paper documents can be converted into data and sent simply by touching a button in the One-Touch screen.

In order to perform a Scan to SMB operation, a shared folder must be specified in advance on the computer where the data is to be received.

- Data cannot be saved in shared folders created on the domain controller

of Windows Server 2003.

- The original document is sent as an image file in the TIFF format or PDF

format.

- You can specify that an e-mail message be sent to notify the recipient of

the location where the data was saved when the Scan to SMB operation is complete (E-mail Notification function).

- Images in the TIFF format can be viewed with a TIFF viewer, which is

standard in Windows.

- Images in the PDF format can be viewed with Adobe Reader.

- This machine must be connected to a LAN, and the network settings

must be specified. For details, refer to Chapter 2, “Setup” on page 2-2.

- For details, refer to Chapter 5, “Scan to SMB” on page 5-2.

Features Chapter 1

Client computer

Intranet

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1.4 Scan to HDD

Data specified for copying, scanning or printing can be saved in a user box on the optional HDD. The saved file can be printed, downloaded or routed, depending on the mode in which it was saved.

- The original document is sent as an image file in the TIFF format or PDF

format.

- You can specify whether to have an e-mail message sent to notify you of

Features Chapter 1

the location where the data was saved (E-mail Notification function).

- This machine must be connected to a LAN, and the network settings

must be specified. For details, refer to Chapter 2, “Setup” on page 2-2.

- For details, refer to User’s Guide [Box Operations].

Features

FTP server

Client computer

Intranet

HDD

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Features

1.5 Internet faxing

The Internet fax operation attaches the image data of an original document to an e-mail message and sends it over the Internet or an intranet to an Internet fax terminal.

You can send data simply by specifying an e-mail address at the same time that a fax number is specified for a transmission using a general telephone line.

By registering a destination with a one-touch dial button, the data can be sent simply by touching a button in the One-Touch screen.

The original document is attached to an e-mail (MIME format) and sent as an image file in the TIFF format.

- Internet faxing operates in an environment quite different from fax trans-

missions over a telephone line, and faxes are not transmitted directly to the destination. Therefore, there are certain limitations.

- When sending an Internet fax, the reception results at the destination can

be checked. In addition, the reception capabilities of the destination machine can be detected and the transmission adapted accordingly (the destination machine must support full mode).

- This machine must be connected to a LAN, and the network settings

must be specified. For details, refer to Chapter 2, “Setup” on page 2-2.

- For details, refer to Chapter 6, “Internet faxing” on page 6-2.

Features Chapter 1

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