Kodak Scan Station 720EX, Scan Station 700 User Manual
Safety
• Place the Kodak Scan Station 700/720EX on a level work surface capable of supporting 9.97 kg (22 lbs.)
• When placing the Scan Station, make sure that the electrical power outlet is located within 1.52 metres (5 feet) of the Scan
Station and is easily accessible.
• When relocating the Scan Station, it is recommended that two people lift the Scan Station and use safe lifting techniques.
• Do not install the Scan Station in a location subject to dust, humidity or steam. This may cause electrical shock or a fire. Only
use the Scan Station indoors in a dry location.
• When disconnecting equipment from the electric socket, be sure to grasp the plug, not the cord.
• Never disassemble or modify the AC adapter, as this is dangerous.
• Do not use an AC adapter other than the one provided with the Scan Station. Do not use the AC adapter provided with the
Scan Station for any other products.
• Be sure the power cord is securely plugged into the wall outlet. Failure to do so may cause electrical shock or fire.
• Do not damage, knot, cut or modify the power cord or use a damaged power cord. This may cause electrical shock or fire.
• The Scan Station requires a dedicated and properly grounded power outlet. Do not use an extension cord or power strip with
the Scan Station.
• Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency.
• Do not use the Scan Station if it becomes inordinately hot, has a strange odor, emits smoke, or makes unfamiliar noises.
Immediately stop the Scan Station and disconnect the power cord from the power outlet. Contact Kodak Service.
• Do not disassemble, service or modify the Scan Station except as explained in the Administrator’s Guide.
• Do not move the Scan Station with the power cord and interface cable attached. This may cause damage to the cord/cable.
Remove the power cord from the wall outlet before moving or relocating the Scan Station.
• Follow the Kodak recommended cleaning procedures. Do not use air, liquid or gas spray cleaners. These cleaners displace
dust, dirt and debris to other locations within the scanner, which may cause the Scan Station to malfunction.
• Material Safety Data Sheets (MSDS) for chemical products are available on the Kodak website at: www.kodakalaris.com/go/
msds. When accessing the MSDSs from the website, you will be required to provide the catalog number of the consumable
you want the Material Safety Data Sheet for.
Environmental information
•The Kodak Scan Station 700/720EX is designed to meet worldwide environmental requirements.
• Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local
regulations or contact Kodak locally for more information.
• For recycling or reuse information, contact your local authorities, or in the USA, visit: www.kodakalaris.com/go/
scannerrecycling.
• The product packaging is recyclable.
• Parts are designed for reuse or recycling.
European Union
This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities
for recovery and recycling. Please contact your local Kodak representative or refer to www.kodakalaris.com/go/
recycle for additional information on the collection and recovery programs available for this product.
Please consult www.kodakalaris.com/go/REACH for information about the presence of substances included on the
candidate list according to article 59(1) of Regulation (EC) No. 1907/2006 (REACH).
Battery Information
This product contains a Lithium Ion button cell battery. This battery can only be removed or replaced by a qualified Service
Engineer.
CAUTION:
• Risk of explosion if the battery is replaced by an incorrect type.
• Dispose of used batteries according to the instructions.
Acoustic emission
Maschinenlärminformationsverordnung – 3, GSGV
Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).
[Machine Noise Information Ordinance — 3, GSGV
The operator-position noise emission value is <70 dB(A).]
phase est de 230 V.
EMC statements
United States: This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part
15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of these measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for additional suggestions.
Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to
operate the equipment. Where shielded interface cables have been provided with the product or specified additional
components or accessories elsewhere defined to be used with the installation of the product, they must be used in order to
ensure compliance with FCC regulation.
Korea: As this equipment has obtained EMC registration for household use, it can be used in an area including residential
areas.
Japan: This is a Class B product based on the standard of the Voluntary Control Council for interference by information
Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio
interference. Install and use the equipment according to the instruction manual.
CONTENTS
OVERVIEW 1-1
PRE-INSTALLATION CHECKLIST 2-1
INSTALLATION AND GETTING STARTED 3-1
CONFIGURING DEVICE SETTINGS 4-1
DEFINING SCAN SETTINGS 5-1
CREATING DESTINATIONS 6-1
ADDING AND MANAGING GROUPS 7-1
CREATING JOBS 8-1
MONITORING AND MANAGING YOUR SCAN STATIONS 9-1
MAINTENANCE 10-1
TROUBLESHOOTING 11-1
GLOSSARY 12-1
APPENDICES
Specifications
Network Protocol
A-C
Warranty
1 Overview
Contents What’s in the box ............................................................................1-1
Setting up the Scan Station.............................................................1-2
Setting up configurations ................................................................1-3
Scan Station components...............................................................1-5
The Kodak Scan Station 700/720EX is designed as a walk-up device
that requires no host PC or application sof tware. I t works with a nd uses
an existing network and network shared services to communicate with
other network devices or destinations. The Scan S t ation 700/720EX is a
capture solution that allows you to quickly send your documents via
email, network, networked printers, USB drives, FTP, SharePoint and
Kofax Front Office Server with a simple touch.
This Administrator’s Guide provides the information you need to setup
and administer the Kodak Scan Station 700 and Kodak Scan Station
720EX. For the purpose of this manual both models will be referred to
as Kodak Scan S t ation 700. An y dif ference s between these models will
be noted.
What’s in the box Before you begin open the box and check the contents:
• Kodak Scan Station 700/720EX
• Power cord bundle
• Welcome Folio which includes:
- Installation CD
- Registration sheets
- User Reference Guide, English
- Maintenance Reference Guide, English
- Installation Guide
- Country Contact sheet
- Miscellaneous flyers
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Setting up the Scan Station
Carefully unpack the Scan Station 700 and place it on a clean, dry and
level surface. Refer to the Installation Guide or the “Rear view”
illustration later in this chapter for port locations.
1. Select the appropriate AC power cord. Plug the power adapter into
the power port on the Scan Station. Plug one end of the p ower cord
into the power adapter and plug the other end into the wall outlet.
2. Plug one end of the 10/100/1000 Base T network cable (customer
provided) into the Ethernet port of the Scan Station and plug the
other end of the network cable into the network port.
3. If you have a Scan Station 720EX, connect a phone line to the
RJ-11 modem port.
4. When the Scan Station is properly connected, press the power
button and wait a few moments for the Scan Station to start up and
display the application.
5. Proceed to Chapter 2, Pre-installation Checklist to review and
gather the necessary configuration information before installing the
Kodak Scan Station 700/720EX - Scanner Administration
application and creating configurations.
6. After reviewing the Pre-installation Checklist, you can setup your
configurations. See Chapters 3-8 for more information.
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Setting up configurations
You must configure the Scan Station using the Kodak Scan Station 700/
720EX - Scanner Administration application before you can use it. The
application allows you to configure and manage your Scan Stations.
A Scan Station configuration consists of setting the following groups of
options: Device Settings, Scan Settings, Destinations, Groups, and
Jobs. These options are accessible via the Configuration tab on the
Scan St ation 700/720EX - Scanner Administration application using the
Edit menu.
• Device Settings — consists of the following configuration items. See
Chapter 4 for more information.
- De vice Options: used to configure the Scan S t ation (e.g., display
language, date, time, etc.).
- Email Server: used to configure the Scan Station to use an
SMTP server. Configuration of an email server is required if you
will be sending documents to an email destination.
- Active Directory Server: used to configure the location of an
Active Directory Server. Th is will be required if you want to define
users and groups of users from your Active Directory Server.
- Fax: used to configure fax options. Fax configuration will be
required if you will be sending scanned documents via fax.
• Scan Settings — allows you to define items that determine how a
document will be scanned (e.g., black and white, two sided, 300 dpi,
etc.), the output format (e.g., PDF, JPEG, XLS, etc.), any special
processing, and how to name the scanned document. Multiple scan
settings can be configured. For example, you can setup a scan
setting configuration for scanning color documents, an d another scan
setting configuration for scanning black and white documents. After
defining your scan setting configuration, you will be prompted to
name your configurations for later use. See Chapter 5 for more
information.
• Destinations — allows you to define where the scanned image(s) is
sent or stored. The Scan Station can send or store documents to
email, a network folder, printer, FTP, fax, email to fax, SharePoint,
and Kofax Front Office Server. For example, you could define a
destination named Invoices that sends scanned documents to
SharePoint and a printer; and define another destination named
Purchase Orders that only sends scanned documents to SharePoint.
After defining your destinations, you will be prompted to name your
destinations for later use. See Chapter 6 for more information.
• Groups — groups are used to control access to jobs for specific
users or groups of users. See Chapter 7 for more information.
• Jobs — jobs are a combination of Scan Settings, Destinations and
Groups. A job is represented on the Scan Station user interface as a
single button, such as Invoices. A job allows one touch scanning
since a job will define how a document should be scanned and
formatted (Scan Settings), where the document should be stored or
sent (Destinations), and the users or groups of users that are allowed
to use a particular job (Groups). See Chapter 8 for more information.
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It is suggested that scan settings, destinations and groups be defined
before defining any jobs. Each Scan Setting, Destination and Group
configuration will have an associated name that will be used when
defining a job.
The Scan Station can be configured to force a user to login. The login
information is matched with the groups defined for each job. When a
user logs into the Scan Station, the only buttons that will be displayed
are jobs that the user has access to.
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Scan Station
1
2
3
9
4
5
6
7
8
components
Front view
1 Input tray extender — pull this extender out to accommodate document
sizes over 8 1/2 x 11 inches (A4).
2
Input tray — holds up to 75 sheets of 80 g/m
3 Side guides — slide the guides back a nd forth to accommod ate the width
of the documents you want to scan.
4 Touch screen — allows you to easily select a job or navigate through
optional selections with a simple touch. The touchscreen is the primary
user interface for interacting with the Scan Station.
2
(20 lb.) paper.
5 Output tray panel — covers the transport when not in use. This panel
must be open to scan documents. When opened, collects the scanned
documents. The Scan Station cover cannot be opened when the output
tray panel is closed.
6 Output tray extender — pull this extender out when scanning document s
longer than 11 inches (28 cm).
7 Microphone — used for creating voice annotation.
8Power — turns the power on and off. See the section entitled, “Indicator
lights” in Chapter 9 for more information.
9 Scan Station cover release lever (not visible in illustration) — provides
access to the internal components for maintenance and clearing jams.
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Inside view
1
2
3
4
5
6
7
8
1 Separation module release lever/separation module — push the
release lever down to remove the separation module for cleaning or
replacement. The separation module provides smooth document feeding
and separation of various sizes, thicknesses and textures of documents.
2 Gap release lever — allows you to manually adjust the space between
the feed module and separation module for documents that require special
handling.
3 Scan Station cover release lever — opens the Scan Station to allow
access to the paper path for cleaning or clearing a docu ment jam.
4 Feed module — provides smooth document feeding and separation of
various sizes, thicknesses and textures of documents.
5 Paper present sensor — detects the presence of documents in the input
tray.
6 Feed module cover — this cover needs to be removed when cleaning or
replacing the feed module or feed module tires.
7 Imaging guides — for optimum image quality, keep the upper and lower
imaging guides clean.
8 Multifeed detection sensor — detects if more than one documen t enters
the paper path at a time.
.
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Rear view
1
2
3
4
5
1 Modem port — the RJ-11 port connects the fax modem to a phone line.
This is only for the Scan Station 720EX.
2 Security lock port — connects a security lock to the Scan Station. You
can purchase a standard security lock at an office supply store. Refer to
the instructions provided with the security lock for installation procedures.
3 Power port — connects the power cord/adapter to the Scan Station.
4 USB ports — connects peripheral devices (e.g., keyboard, mouse and
other accessories) to the Scan Station.
5 Ethernet port — connects the Scan Station to the network.
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2 Pre-installation Checklist
Contents Network configuration details..........................................................2-1
Best practices .................................................................................2-1
Pre-installation checklist .................................................................2-2
Network configuration details
Because the Scan Station is a network device, a basic knowledge of
networking principles and terminology is helpful. You should be familiar
with the concept of creating user accounts (on domains), sharing
folders, setting access privileges, the Universal Naming Convention
(UNC), using IP addresses, fully qualified domain names (FQDNs) and
creating user groups.
NOTE: Some of the concepts covered in this section assume
knowledge of Microsoft NT Domains and permissions. Refer to
your documentation for Microsoft Windows Server 2003, 2008
or 2012 for more information.
Best practices Scan Station user groups — for network domain environments, you
should create a user group for all Scan Stations. This group will be
used to hold account names that are assigned to each Scan Station.
Minimally, there should be one account name that is assigned to each
Scan Station. Optimally, each Scan Station should be assigned its own
unique username and password and these accounts should be
contained within a group that is reserved specifically for Scan Stations.
These account names will be used when configuring the Scan S tation’ s
network settings and entered into the Username, Password, and
Network Domain fields.
NOTE: The Scan Station groups and login names must be given
appropriate privileges to access the network resources that the
user will see as Destination selections at the Scan Station.
Workgroup environments — for network environments that use the
Microsoft “Workgroup” configuration, you may be required to create an
account name and password to be assigned to Scan Stations. These
account names will be used when configuring the Scan Station’s
network settings and entered into the Username and Password fields.
The Network Domain field should be left blank in Workgroup
environments.
Network folders — it is recommended that you create network folders,
for either Destination or Remote Configuration, that can be accessed
(minimally read, write, change access) by any Scan Station login
account or by the user group created for Scan Stations.
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UNC names for folders — you will need to know the fully qualified
UNC name for each network folder that will be used by your Scan
Station(s). When configuring network destinations, this will be the
information entered into the Address field of the Add: Network Folder
dialog box. For example, you could create a folder called “scanfolder”
on a server called “acmeserver” that would be reserved for Scan
Station access. You would reference it by the following UNC name:
\\acmeserver\scanfolder.
NETBIOS usage — in network environments that use routers it is
common practice to block NETBIOS traffic on your router. You may
need to know the IP address of the server where you want to scan
documents. By substituting the IP address of the server instead of the
NETBIOS computer name, you can bypass the network traffic
restrictions that may cause network scanning to fail. For example, the
previously defined network address: \\acmeserver\scanfolder should be
replaced with something similar to: \\192.168.2.10\scanfolder.
Pre-installation checklist
It is recommended that you review this checklist before configuring the
Kodak Scan St ation 700. This information is needed to creat e the initial
configuration file to complete the installation. Locate any information
you are unsure of before creating the configuration file. See your
system or network administrator if you have questions about this
information.
Device Settings/IP Address
The following settings are found using the Scanner tab and by selecting Scanner>Add.
Parameter Name Your Setting Chapter Reference
Automatic (DHCP) See Chapter 9, “Adding a Scanner”.
IP Address Settings — Static
Static (IPv4)
IP Address
Subnet Mask
Default Gateway
Preferred DNS Server
Alternate DNS Server
Preferred WINS Server
Device Settings/Network Destination Credentials
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Username, Password, Domain • See Chapter 9, “Best practices” for
Remote Configuration Settings
creating an account for your Scan
Station.
• See Chapter 4, “Configuring your
device options”.
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Device Settings/Email (SMTP) Server
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Email Server Address
Username, Password, Domain
Port
Authentication Scheme
Maximum Attachment Size
Security Type
Device Settings/Active Directory Server
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Server Address
Username, Password, Domain
Port
Base DN
Search Field Tag
Email Address Tag
Full Name Field Tag
Home Directory Tag
Fax Field Tag
Security Type
Device Settings/Fax
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Outside Line Prefix
Modem Country Code
LAN Fax Server Domain Name
Network Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Complete directory path (the
folder where you will put the
scanned documents).
See Chapter 4, “Configuring email
settings”.
See Chapter 4, “Active Directory Server
settings”.
See Chapter 4, “Fax settings”.
Chapter 6, “Setting up a network
destination”.
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The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Complete directory path (the
directory path to the printer
server queue)
Username, Password, Domain
Address (for direct connection
to a printer)
Driver name (for direct
connection to a printer)
Port name (for direct
connection to a printer)
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Address
Username, Password
Protocol (FTP)
Port number
Passive (Enable/Disable)
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Address
Username, Password
Protocol (FTPS)
Port number
Encryption
Passive (Enable/Disable)
SSL Server Certificate (Enable/
Disable)
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
Printer Destination
Chapter 6, “Setting up a printer
destination”.
FTP Destination
Chapter 6, “Setting up a FTP site”.
FTPS Destination
Chapter 6, “Setting up a FTP site”.
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The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Address
Username, Password
Protocol (SFTP)
Port number
Private Key File, Password
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
SharePoint website URL
Username, Password
Document Path
Index Fields
Certificate, Password
Proxy
• Proxy Address
•Username
• Password
• Port Number
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Kofax Front Office Server
address
Port number
Username, Password
Client ID
Shortcut Type
Shortcut Name
Index Fields
Certificate, Password
SFTP Destination
Chapter 6, “Setting up a FTP site”.
SharePoint Destination
Chapter 6, “Adding a SharePoint group”.
Kofax Front Office Server Destination
Chapter 6, “Adding a Kofax Front Office
Server group”.
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3 Installation and Getting Started
Contents Setup overview ...............................................................................3-1
Installing the Kodak Scan Station 700/720EX - Scanner
Administration application.............................................................3-2
The main screen.............................................................................3-3
Menus.............................................................................................3-5
File menu....................................................................................3-5
Edit menu....................................................................................3-6
Scanner menu.............................................................................3-6
Help menu...................................................................................3-9
Icons ...............................................................................................3-9
Setup overview Following is a list of things you need to do to prepare for configuring
your Scan Station 700.
• Unpack your Scan Station(s) according to the unpacking instructions
in the box that your Scan Station was packaged in.
• Setup the Scan Station and make the necessary connections. See
the Installation Guide or the section entitled, “Setting up the Scan
Station” in Chapter 1.
• Review the pre-installation checklist in Chapter 2 and gather all of the
information required to configure the Scan Station. Having this
information available in advance will help ensure an easy Scan
St a tion configuration.
• Install the Kodak Scan Station 700/720EX - Scanner Administration
application on a separate PC. See the section entitled, “Inst alling the
Kodak Scan Station 700/72 0EX - Scanner Administration application”
later in this chapter for procedures.
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Installing the
Kodak Scan Station
700/720EX
- Scanner
Administration
application
You must install the Kodak Scan Station 700/720EX - Scanner
Administration application on a host PC. The Kodak Scan Station 700/
720EX - Scanner Administration application allows you to properly
setup, configure and manage Scan Station 700/720EX/500/520EX
devices over a network in an efficient and productive manner. This
application communicates with Kodak Scan Station 500 and 700
devices over the network; thereby minimizing the need for individual
access to multiple Scan Stations.
1. Insert the Installation CD titled, “Scanner Administration and
Supporting Documentation” in the CD-ROM drive on the computer
where the Kodak Scan Station 700/72 0EX - Scanner Administration
application will be installed. The installation software starts up
automatically.
NOTE: If .NET Framework 4.0 is not already installed, the Kodak
Scan Station 700/720EX - Scanner Administration
application installer will install them before installing the
Kodak Scan Station 700/720EX - Scanner Administration
application.
2. Click Next when the Kodak Scan Station 700 splash screen is
displayed.
3. Click Next when the Welcome screen is displayed.
4. Click I Agree after you have read and agreed with the terms of the
Software License Agreement, then click Next.
The Ready to Install Program screen will be displayed.
5. Click Install to continue.
6. After the Kodak Scan Station 700/720EX - Scanner Administration
application has been installed, click Finish.
7. Remove the Installation CD from the CD-ROM drive.
8. After installing and running the application, the Kodak Scan Station
700/720EX - Scanner Administration main screen will be displayed.
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The main screen The main screen provides two tabs:
• Scanners tab — allows you to monitor any Scan Stations that have
been discovered and configured. See Chapter 9, Monitoring and
Managing Your Scan Stations for more information.
NOTE:In addition to the Scan Station 700/720EX, the Kodak Scan
Station 500/520EX can be managed from the Scanner tab
and the Scanner menu.
• Configuration tab — allows you to configure and set up your Scan
Stations. After you have created at least one configuration, this
screen will be displayed with a list of your previously created
configurations.
NOTE:The Configuration tab and the File and Edit menus only apply
to the Scan Station 700/720EX.
The Scan Station 500/520EX must be configured using the
Kodak Scan Station Configuration Organizer. See your
Administrator’s Guide for the Kodak 500/520EX for more
information.
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A configuration is a collection of Device settings, Scan settings,
Destinations, Groups, and Job settings. Configurations are stored
on your PC in a configuration database and maintained by the
Kodak Scan Station 700/720EX - Scanner Administration
application. Detailed procedures for configuring these settings are
described in Chapters 4-8.
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Menus The File, Edit, Scanner and Help menus are available from the Kodak
Scan Station 700/720EX - Scanner Administration main screen.
NOTE: When the Configuration tab is selected, only the File, Edit and
Help menus are available.
When the Scanners tab is selected, only the Scanner and Help
menus are available.
File menu Following is a description of the menu options on the File menu.
Add — allows you to create a new configuration from the default or
from an existing configuration.
• From default configuration: when selected, displays the Device
Settings screen. For more information see Chapter 4, Device
Settings.
• From selected configuration: when selected, displays the
Configuration Name screen which allows you to name a new
configuration which is based on the currently selected configuration.
If you want to base a new configuration on an existing one (not the
default), select the base configuration, then select File>Add>From
the selected configuration. If there are no configurations (other
than the default), this option is grayed out.
Save — saves the selected configuration to the configuration dat abase
located on the PC running the Kodak Scan Station 700/720EX Scanner Administration application.
Rename — displays the Configuration Name screen allowing you to
rename the selected configuration.
Delete — deletes the selected configuration.
Upload — allows you to send the selected configuration to the Scan
Station. This option is grayed out if no Scan Stations are accessible by
the Kodak Scan Station 700/720EX - Scanner Administration
application.
Import — allows you to import a configuration file from any location to
the Kodak Scan Station 700/720EX - Scanner Administration
application.
Export — allows you to export a configuration file from the Kodak Scan
St ation 700/720EX - Scanner Administration application to any locatio n.
Exit — closes the Kodak Scan Station 700/720EX - Scanner
Administration application.
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Edit menu Following is a description of the menu options on the Edit menu.
Device Settings — allows you to configure the parameters that the
Scan Station needs to send emails, communicate with an Active
Directory Server for security purposes and set Scan Station defaults.
For more information, see Chapter 4, Device Settings.
Scan Settings — allows you to set basic image processing settings,
such as, color/grayscale/black and white, output file format,
compression, and some advanced options like Hole Fill, Streak Filter,
etc. For more information, see Chapter 5, Scan Settings.
Destinations — allows you to add or modify destinations (e.g., email,
network folder, printer, FTP site, etc.) that define where the scanned
output will be sent. For more information, see Chapter 6, Creating
Destinations.
Groups — allows you to create or modify a group of users from an
Active Directory Server. Other users that are not in an Active Directory
Server group can also be added. For more information, see Chapter 7,
Adding and Managing Groups.
Jobs — allows you to create or modify jobs which are a collection of
scan settings, destinations and groups of users. For more information,
see Chapter 8, Creating Jobs.
Scanner menu Following is a description of the menu options on the Scanner menu.
Refer to Chapter 9, Monitoring and Managing Your Scan Stations for
more information and procedures regarding these options.
Add Scanner — displays the Add Scanner dialog box, which allows
you to register Scan Stations that you want to manage remotely.
Discover Devices — allows you to scan a range of IP addresses and
automatically register any Scan Station within that range that responds
to the request.
NOTE: Any Scan Station that has previously had its device password
changed will not respond to the discovery request. If this is the
case, you will need to select Scanner>Add Scanner and enter
the Scan Station’s password in the Device Password field.
Modify Scanner — allows you to rename the selected Scan Station
and configure network settings.
Delete Scanner — deletes the selected Scan St ation(s) from the list of
administered Scan Stations.
Select All — allows you to select all the Scan Stations that are
displayed in the list; you can also press Ctrl+A to select all Scan
Stations.
Deselect All — allows you to deselect all the Scan Stations that are
currently selected; you can also press Ctrl+D to deselect all Scan
Stations.
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Device Password — displays the Device Password dialog box which
allows you to change the network connection password to the Scan
Station.
NOTE: This device password is used by the Kodak Scan Station 700/
720EX - Scanner Administration to communicate with the Scan
Station.
Refresh Status — displays the current state of the selected Scan
Station(s):
• Idle — the Scan Station is currently active on the network; but not in
use.
NOTE: Any user interaction using the touch screen will put the
Scan Station into the In Use state (see below).
• Scanning — Scan Station is scanning.
• Processing images — the Scan Station is processing images (e.g.,
converting images to PDF).
• Sending email — the Scan Station is sending an email.
• Saving — images are being saved to a USB drive, network folder,
FTP site, or a SharePoint site.
• Printing — the Scan Station is printing images using a remote
printer.
• Scan Completed — the Scan Station has successfully completed
the scanning session. When Done is selected on the Scan Station,
the Scan Station will go into the Idle state.
• Error — the Scan Station failed to complete the scanning session.
When Done is selected on the Scan Stati on, the Scan Station will go
into the Idle state.
• Cancelled — the scanning session has been cancelled. After the
inactivity time period has been reached, the Scan Station will go into
the Idle state.
• Preview — the Scan Station Preview feature is in use.
• Sending Fax — the Scan Station is sending a fax. This is only
displayed if the Scan Station is not currently scanning.
• Receiving Fax — the Scan Station is receiving a fax. This is only
displayed if the Scan Station is not currently scanning.
• Powering down — the Scan Station is in the process of a powerdown sequence.
• Rebooting — the Scan Station is in the process of being restarted.
• Updating — the configuration file or firmware is currently being
updated.
•In Use — when a USB flash drive is inserted, a user is logging in or is
interacting with the Scan Station, this state is displayed.
• Not found — the Scan St ation cannot be found on the network (e. g.,
power is turned off).
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Refresh Rate — allows you to set the amount of time that the
application will try and communicate with all Scan Stations.
HTTP Timeout — allows you to adjust the amount of time (in seconds)
that the HTTP commands have to complete. If some commands
timeout and do not complete, adjust this to a higher value.
HTTPS — turning HTTPS on will encrypt data as it is communicated
between the Kodak Scan Station 700/720EX - Scanner Administration
application and the Scan Station.
Device — provides the following options. Procedures on how to use
these functions are described in Chapter 9, Monitoring and Managing
Your Scan Stations.
• Retrieve Logs: allows you to save the log files retrieved from the
selected Scan Station.
• Clear Logs: when selected, the following message will be displayed,
Are you sure you want to clear the log files of the selected
scanner? If you click Yes, the log files will be cleared.
• Retrieve Transaction Logs: allows you to save the transaction log
file retrieved from the selected Scan Station.
• Clear Transaction Logs: when selected, the following message will
be displayed, Are you sure you want to clear the transaction log
files of the selected scanner? If you click Yes, the transaction log
files will be cleared.
• Save All Logs: saves all available log files found on the selected
Scan St ations and saves them to the selecte d directory. The logs will
be saved in the selected directory under the Device Name folder of
the Scan Station.
• Details: provides device information about the selected Scan
St ations including network configuration, sof tware versions a nd p age
count.
• Update Time/Date: allows you to set the NTP time server for all
selected Scan Stations.
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Power Options — provides options for restarting and turning off the
selected Scan Stations.
Upload Firmware — displays the Open dialog box which allows you to
upload new firmware updates to the Scan Station.
Help menu Following is a description of the menu options on the Help menu.
Contents — provides the on-line help for the Kodak Scan Station 700/
720EX - Scanner Administration.
Index — provides an alphanumeric listing of keywords associated with
the Kodak Scan Station 700/720EX - Scanner Administration.
About — displays the About screen for Kodak Scan S t ation 700/720EX
- Scanner Administration application, which provides information about
the current version of the software.
Icons The information in Chapters 4-8 outline a step-by-step procedure for
setting up your Scan Stations. Most screens have one or more of the
following icons.
Creates a new entity.
Edits an existing entity.
Deletes the selected entity.
Displays the current state of the Scan Station:
•Idle
• Scanning
• Processing images
• Sending email
•Saving
•Printing
• Scan Completed
•Error
• Cancelled
•Preview
• Sending Fax
• Receiving Fax
• Powering down
• Rebooting
• Updating
•In Use
• Not found
Retrieves, displays and allows the saving of the log file on the
selected Scan Station.
Displays and allows the saving of the transaction log file on the
selected Scan Station.
Displays detailed information about the selected Scan Station
(e.g., software version, IP address, etc.).
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4 Configuring Device Settings
Contents Device Settings...............................................................................4-1
Configuring your device options..................................................4-3
Configuring email settings...........................................................4-8
Configuring Active Directory Server settings ............................4-10
Configuring Fax settings...........................................................4-12
Email address summary........................................................4-15
Device Settings The Device Settings option allow you to configure the Scan Station for
sending emails, communicate with the Active Directory Server for
authentication purposes and set Scan Station defaults.
To set up a configuration:
1. Select the configuration that you want to apply settings to or create
a new configuration (File>Add).
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2. Select Edit>Device Settings.
Check all options that you want to configure and click Next. The
software will step you through each option.
• Device Options — allows you to set the following options:
- Language
- Device/Administrator Password
- Network Destination Credentials
- Remote Configuration Settings
- Volume
- Configuration Options
- Date and Time
- Power Saver
• Email Server — for the Scan Station to send documents to email
recipients, you must define how the Scan Station will access your
email server (e.g., SMTP, Return Email Address, etc.).
• Active Directory Server — allows you to configure your connection
to the Active Directory Server which allows the Scan Station to
authenticate credentials and look up specific user information, such
as their home directory on the network.
• Fax — allows you to configure the Scan Station to send and receive
faxes.
4-2 A-61796 December 2013
Configuring your device options
This screen allows you to setup the following device options:
Language — click the down arrow to select the language that will be
used on the Scan Station display.
Device/Administrator Password — allows you to set a password that
controls user access to the Scan Station.,
Force User
Login
On The user must login into the
Off Device password is required to
It is recommended that a device password be set to guard against a nonprivileged user from gaining access to administrator functions.
Device Password
Set
Scan Station with their user
name and password. The
device password is required to
update the Scan Station if a
user inserts a USB drive
containing a configuration file.
use the Scan Station and apply
a configuration file.
Device Password Blank
(default)
The user will login into the Scan
Station with their user name
and password. No password is
required to update the Scan
Station if a USB drive
containing a configuration file is
inserted.
No access control.
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Network Destination Credentials — when selected, define the
Username, Password and Domain required to access network
resources.
1. Enter the network user name assigned to the Scan Station. For
more information see the section entitled, “Network configuration
details” in Chapter 2.
NOTE: If you want the Scan Station to have access to network
printers or network shared folders, the credentials provided
must have sufficient privileges to access these resources.
2. Enter the password for the network user name in the Password
field.
NOTE: This password is only used by the Scan Station and will
never be displayed in readable form. The password is
stored in encrypted format.
3. Enter the Microsoft network domain name which the Scan Station
will be connected to in the Domain field. In a workgroup
environment, this field can be left blank.
Remote Configuration Settings — the Scan Station can be
configured to look for an updated configuration on specific days and
times. Select this option to allow your Scan Station to auto matically look
for an updated configuration.
1. Enter a network folder where the Scan Station will find updated
configuration settings.
2. Select which day(s) of the week this operation will be performed.
3. Select the time of day you want your Scan Station to check for
updates.
NOTE: When updating a configuration using this method, the fields
on the Add Scanner/Modify Scanner dialog box will not be
updated: Device Name, IP Address and Device Password.
4-4 A-61796 December 2013
Volume — allows you to adjust the master volume of the Scan St a tion.
This will typically affect the speaker sound from the FAX modem.
NOTE: If you do not hear the fax dial tone after changing the
volume, you may need to restart the Scan Station.
Configuration Options — provides the following options.
• Allow File Naming — allows a user to name both the folder and the
file name prefix used when scanning to either a network folder or a
USB drive. The folder will be appended to the path of the selected
destination and the file name will be used to create the actual file.
The user will optionally be able to turn on or off the date and time
stamp used when creating the file name.
• Allow Saving to USB drive — allows you to enable scanning to a
USB drive. This may be useful in more secure environments where
tighter control is required.
• Hide Network Folder location — enable this option to provide a
more secure environment by partially hiding the location of the
network folder. If this option is enabled, only the end of the network
folder path will be displayed on the Scan Station touchscreen. For
example: \\server\myfolder will be displayed as: ...\myfolder.
• Fast Scanning (one button press scanning) — allows a user to
scan instantly without waiting for the 10-second delay, the Settings
Review screen or the Destination Review screen to be displayed. A
message will only be displayed if the scan session was unsuccessful.
• Allow Voice Annotation — when ena bled, allows a user to record a
voice annotation for each batch of scanned documents. By default,
this option is enabled.
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