Kodak Scan Station 730EX, Scan Station 720EX, Scan Station 710, Scan Station 700 User Manual

5 (1)
Kodak Scan Station 730EX, Scan Station 720EX, Scan Station 710, Scan Station 700 User Manual

3rd Party Licenses

This software is based in part on the work of the Independent JPEG Group

Copyright (C)2009-2013 D. R. Commander. All Rights Reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

-Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

-Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

-Neither the name of the libjpeg-turbo Project nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS", AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Contents

 

Safety .............................................................................................................................................

v

Chapter 1 Overview ......................................................................................................................

1

What’s in the box ........................................................................................................................

1

Setting up the Scan Station ........................................................................................................

2

Setting up configurations ............................................................................................................

3

Scan Station components ..........................................................................................................

5

Front view ..............................................................................................................................

5

Inside view .............................................................................................................................

6

Rear view ..............................................................................................................................

7

Chapter 2 Pre-installation Checklist ...........................................................................................

9

Network configuration details .....................................................................................................

9

Best practices .............................................................................................................................

9

Pre-installation checklist ...........................................................................................................

10

Chapter 3 Installation and Getting Started ...............................................................................

15

Setup overview .........................................................................................................................

15

Power saver mode and activating the Scan Station .................................................................

15

Setup Wizard .......................................................................................................................

16

Installing the

 

Kodak Scan Station 700 Series - Scanner Administration application .....................................

21

The main screen ......................................................................................................................

22

Menus ......................................................................................................................................

24

File menu .............................................................................................................................

24

Edit menu ............................................................................................................................

25

Scanner menu .....................................................................................................................

25

Help menu ...........................................................................................................................

28

Icons .........................................................................................................................................

28

Chapter 4 Configure Device Settings .......................................................................................

31

Device Settings ........................................................................................................................

31

Configuring your device options ..........................................................................................

33

Configuring email settings ...................................................................................................

38

Configuring Active Directory Server settings .......................................................................

41

Configuring Fax settings ......................................................................................................

43

Chapter 5 Define Scan Settings ................................................................................................

49

To define scan settings .............................................................................................................

49

Scan Settings ...........................................................................................................................

51

Black and White Settings .........................................................................................................

52

Color Settings ...........................................................................................................................

53

Advanced Settings ...................................................................................................................

56

PDF Settings ............................................................................................................................

61

Filename Settings ....................................................................................................................

62

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Chapter 6 Index Templates ........................................................................................................

65

Creating an index template ......................................................................................................

66

Setup Index Templates screen .................................................................................................

68

Index Template Settings screen ...............................................................................................

69

Index Template Settings (name) screen ...................................................................................

72

Index Field Editor screen .........................................................................................................

73

Barcode Field Properties screen ..............................................................................................

74

OCR Field Properties screen ...................................................................................................

77

Use cases ................................................................................................................................

78

Chapter 7 Create Destinations ..................................................................................................

81

Accessing the Destinations screen ..........................................................................................

81

Destination layout and terminology ..........................................................................................

82

Setting up a email destination ..................................................................................................

83

Importing an email address book ........................................................................................

85

Setting up a network destination ..............................................................................................

87

Setting up a printer destination ................................................................................................

89

Setting up a print server printer destination .........................................................................

89

Setting up a shared workgroup printer destination ..............................................................

91

Setting up a printer connected directly to the network ........................................................

93

Setting up a FTP site ................................................................................................................

95

Setting up a fax or email to fax destination ..............................................................................

98

Adding a SharePoint group ......................................................................................................

99

Adding a Kofax Front Office Server group .............................................................................

101

Chapter 8 Add and Manage Groups ........................................................................................

103

Assigning groups ....................................................................................................................

103

Adding Active Directory groups .........................................................................................

105

Adding individual users .....................................................................................................

107

Finishing your group configuration ....................................................................................

108

Chapter 9 Create Jobs ..............................................................................................................

109

Chapter 10 Monitor and Manage Your Scan Stations ............................................................

115

Scanners tab ..........................................................................................................................

115

The toolbar ........................................................................................................................

115

Grid view ...........................................................................................................................

117

Network configuration options ................................................................................................

118

Adding a Scan Station ............................................................................................................

118

Discovering devices ...............................................................................................................

120

Modifying a Scan Station .......................................................................................................

121

Deleting a Scan Station ..........................................................................................................

122

Changing a remote access password ....................................................................................

122

Configurations/configuration files ...........................................................................................

123

Updating your Scan Station ...................................................................................................

123

Method 1 ...........................................................................................................................

124

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Method 2 ...........................................................................................................................

126

Method 3 ...........................................................................................................................

128

Method 4 ...........................................................................................................................

129

Method 5 ...........................................................................................................................

130

Scan Station Security .............................................................................................................

131

Password protecting the Scan Station ..............................................................................

132

Retrieving and clearing files ...................................................................................................

133

Retrieving the Scan Station log file ...................................................................................

133

Clearing a log file ...............................................................................................................

135

Retrieving the Scan Station transaction log file .................................................................

136

Clearing a transaction log file ............................................................................................

137

Saving all log files ..............................................................................................................

137

Scan Station details ...........................................................................................................

138

Updating the Time/Date remotely ......................................................................................

138

Turning off one or more Scan Stations ...................................................................................

139

Restarting one or more Scan Stations ...................................................................................

139

Moving one or more Scan Stations ........................................................................................

140

Chapter 11 Maintenance ...........................................................................................................

141

Opening the Scan Station cover ............................................................................................

141

Cleaning procedures ..............................................................................................................

142

Cleaning the rollers ...........................................................................................................

142

Cleaning the separation module ........................................................................................

143

Cleaning the feed module .................................................................................................

144

Vacuuming the Scan Station .............................................................................................

145

Cleaning the imaging area ................................................................................................

146

Running a transport cleaning sheet ...................................................................................

146

Replacement procedures .......................................................................................................

147

Replacing the separation module and tires .......................................................................

147

Replacing the pre-separation pad .....................................................................................

149

Replacing the feed module and tires .................................................................................

150

Adjusting the pre-separation roller tension .............................................................................

152

Supplies and consumables ....................................................................................................

153

Chapter 12 Troubleshooting ....................................................................................................

155

Problem solving ......................................................................................................................

155

Indicator lights ........................................................................................................................

160

Saving error log files ..............................................................................................................

160

Contacting Service .................................................................................................................

160

Chapter 13 Glossary .................................................................................................................

161

Appendix A Specifications .......................................................................................................

165

System requirements .............................................................................................................

166

Appendix B Supported Network Protocols ............................................................................

167

Appendix C Warranty - US and Canada only .........................................................................

169

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iv

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Safety

Place the Kodak Scan Station 700 Series on a level work surface capable of supporting 9.97 kg (22 lbs.)

When placing the Scan Station, make sure that the electrical power outlet is located within 1.52 metres (5 feet) of the Scan Station and is easily accessible.

When relocating the Scan Station, it is recommended that two people lift the Scan Station and use safe lifting techniques.

Do not install the Scan Station in a location subject to dust, humidity or steam. This may cause electrical shock or a fire. Only use the Scan Station indoors in a dry location.

When disconnecting equipment from the electric socket, be sure to grasp the plug, not the cord.

Never disassemble or modify the AC adapter, as this is dangerous.

Do not use an AC adapter other than the one provided with the Scan Station. Do not use the AC adapter provided with the Scan Station for any other products.

Be sure the power cord is securely plugged into the wall outlet. Failure to do so may cause electrical shock or fire.

Do not damage, knot, cut or modify the power cord or use a damaged power cord. This may cause electrical shock or fire.

The Scan Station requires a dedicated and properly grounded power outlet. Do not use an extension cord or power strip with the Scan Station.

Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency.

Do not use the Scan Station if it becomes inordinately hot, has a strange odor, emits smoke, or makes unfamiliar noises. Immediately stop the Scan Station and disconnect the power cord from the power outlet. Contact Kodak Alaris Service.

Do not disassemble, service or modify the Scan Station except as explained in the Administrator’s Guide.

Do not move the Scan Station with the power cord and interface cable attached. This may cause damage to the cord/cable. Remove the power cord from the wall outlet before moving or relocating the Scan Station.

Follow the Kodak recommended cleaning procedures. Do not use air, liquid or gas spray cleaners. These cleaners displace dust, dirt and debris to other locations within the scanner, which may cause the Scan Station to malfunction.

Material Safety Data Sheets (MSDS) for chemical products are available on the Kodak website at: www.kodakalaris.com/go/msds. When accessing the MSDSs from the website, you will be required to provide the catalog number of the consumable you want the Material Safety Data Sheet for.

Environmental information

The Kodak Scan Station 700 Series is designed to meet worldwide environmental requirements.

Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local regulations or contact Kodak locally for more information.

The Kodak Scan Station 700 Series is Energy Star compliant and shipped from the factory with the default time set to 15 minutes.

For recycling or reuse information, contact your local authorities, or in the USA, visit: www.kodakalaris.com/go/scannerrecycling.

The product packaging is recyclable.

Parts are designed for reuse or recycling.

European Union

This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities for recovery and recycling. Please contact your local Kodak representative or refer to: www.kodakalaris.com/go/recycle for additional information on the collection and recovery programs available for this product.

Please consult www.kodakalaris.com/go/REACH for information about the presence of substances included on the candidate list according to article 59(1) of Regulation (EC) No. 1907/2006 (REACH).

Battery Information

This product contains a Lithium button cell battery. This battery can only be removed or replaced by a qualified Service Engineer.

CAUTION:

Risk of explosion if the battery is replaced by an incorrect type.

Dispose of used batteries according to the instructions.

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Taiwan:

 

 

 

Scan Station 730EX / Scan Station 710 /

Equipment name

 

 

 

Type designation (Type) Scan Station 700 / Scan Station 720EX

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unit

 

 

Restricted substances and their chemical symbols

 

 

 

 

 

 

 

 

 

 

Lead

Mercury

 

Cadmium

Hexavalent

Polybrominated

Polybrominated

 

(Pb)

(Hg)

 

(Cd)

chromium

biphenyls

diphenyl ethers

 

 

 

 

 

(Cr+6)

(PBB)

(PBDE)

AC

 

 

AC Adapter

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

USB

 

 

USB Cable

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Memory Module

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Power Cable

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

/

 

Input / Output Trays

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Touchscreen

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Microphone

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Plastic Covers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paper Sensors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rollers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. 0.1 wt % 0.01 wt %

Note 1 “Exceeding 0.1 wt %” and “exceeding 0.01 wt %” indicate that the percentage content of the restricted substance exceeds the reference percentage value of presence condition.

2. ○

Note 2 “” indicates that the percentage content of the restricted substance does not exceed the percentage of reference value of presence.

3.

Note 3 The “–” indicates that the restricted substance corresponds to the exemption.

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Acoustic emission

Maschinenlärminformationsverordnung – 3, GSGV

Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).

[Machine Noise Information Ordinance — 3, GSGV

The operator-position noise emission value is <70 dB(A).] phase est de 230 V.

EMC statements

United States: This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of these measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for additional suggestions.

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. Where shielded interface cables have been provided with the product or specified additional components or accessories elsewhere defined to be used with the installation of the product, they must be used in order to ensure compliance with FCC regulation.

Korea: As this equipment has obtained EMC registration for household use, it can be used in an area including residential areas.

Japan: This is a Class A product based on the standard of the Voluntary Control Council for interference by information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual.

 

 

 

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Chapter 1 Overview

What’s in the box

The Kodak Scan Station 710/730EX is designed as a walk-up device that requires no host PC or application software. It works with and uses an existing network and network shared services to communicate with other network devices or destinations. The Scan Station 710/730EX is a capture solution that allows you to quickly send your documents via email, network, networked printers, USB drives, fax, FTP, SharePoint and Kofax Front Office Server with a simple touch.

This Administrator’s Guide provides the information you need to setup and administer the Kodak Scan Station 710 and Kodak Scan Station 730EX. These models will be referred to as Kodak Scan Station 700 Series. Any differences between these models will be noted.

Before you begin open the box and check the contents:

Kodak Scan Station 710/730EX

Power cord bundle

Welcome Folio which includes:

-Installation CD

-Registration sheets

-User Reference Guide, English

-Maintenance Reference Guide, English

-Installation Guide

-Country Contact sheet

-Miscellaneous flyers

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Setting up the Scan Station

Carefully unpack the Scan Station 710/730EX and place it on a clean, dry and level surface. Refer to the Installation Guide or the “Rear view” illustration later in this chapter for port locations.

1.Select the appropriate AC power cord. Plug the power adapter into the power port on the Scan Station. Plug one end of the power cord into the power adapter and plug the other end into the wall outlet.

2.Plug one end of the 10/100/1000 Base T network cable (customer provided) into the Ethernet port of the Scan Station and plug the other end of the network cable into the network port.

3.If you have a Scan Station 730EX with serial number earlier than 52190000, connect a phone line to the RJ-11 modem port.

4.When the Scan Station is properly connected, press the power button and wait a few moments for the Scan Station to start up and display the application.

5.Proceed to Chapter 2, Pre-installation Checklist to review and gather the necessary configuration information before installing the Kodak Scan Station 700 Series - Scanner Administration application and creating configurations.

6.After reviewing the Pre-installation Checklist, you can setup your configurations. See Chapters 3-9 for more information.

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Setting up configurations

You must configure the Scan Station using the Kodak Scan Station 700 Series - Scanner Administration application before you can use it. The application allows you to configure and manage your Scan Stations.

A Scan Station configuration consists of setting the following groups of options: Device Settings, Scan Settings, Index Templates, Destinations, Groups, and Jobs. These options are accessible via the Configuration tab on the Scan Station 700 Series - Scanner Administration application using the Edit menu.

Device Settings — consists of the following configuration items. See “Chapter 4 Configure Device Settings” on page 31 for more information.

-Device Options: used to configure the Scan Station (e.g., display language, date, time, etc.).

-Email Server: used to configure the Scan Station to use an SMTP server. Configuration of an email server is required if you will be sending documents to an email destination.

-Active Directory Server: used to configure the location of an Active Directory Server. This will be required if you want to define users and groups of users from your Active Directory Server.

-Fax: used to configure fax options. Fax configuration will be required if you will be sending scanned documents via fax.

Scan Settings — allows you to define items that determine how a document will be scanned (e.g., black and white, two sided, 300 dpi, etc.), the output format (e.g., PDF, JPEG, XLS, etc.), any special processing, and how to name the scanned document. Multiple scan settings can be configured. For example, you can setup a scan setting configuration for scanning color documents, and another scan setting configuration for scanning black and white documents. After defining your scan setting configuration, you will be prompted to name your configurations for later use. See “Chapter 5 Define Scan Settings” on page 49 for more information.

Index Templates — an index template is used to classify, sort, or store the scanned documents in a particular order (referred to as indexing). See “Chapter 6 Index Templates” on page 65 for more information.

Destinations — allows you to define where the scanned image(s) is sent or stored. The Scan Station can send or store documents to email, a network folder, printer, FTP, fax, email to fax, SharePoint, and Kofax Front Office Server. See “Chapter 7 Create Destinations” on page 81 for more information.

Groups — groups are used to control access to jobs for specific users or groups of users. See “Chapter 8 Add and Manage Groups” on page 103 for more information.

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3

Jobs — jobs are a combination of Scan Settings, Index Templates, Destinations and Groups. A job is represented on the Scan Station user interface as a single button, such as Invoices. A job allows one touch scanning since a job will define how a document should be scanned and formatted (Scan Settings), where the document should be stored or sent (Destinations), and the users or groups of users that are allowed to use a particular job (Groups). See “Chapter 9 Create Jobs” on page 109 for more information.

It is suggested that scan settings, index templates, destinations and groups be defined before defining any jobs. Each Scan Setting, Index Template, Destination and Group configuration will have an associated name that will be used when defining a job.

The Scan Station can be configured to force a user to login. The login information is matched with the groups defined for each job. When a user logs into the Scan Station, the only buttons that will be displayed are jobs that the user has access to.

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Scan Station components

Front view

1

2

3

4

5

8

6

7

 

1Input tray extender — pull this extender out to accommodate document sizes over 8 1/2 x 11 inches (A4).

2Input tray — holds up to 75 sheets of 80 g/m2 (20 lb.) paper.

3Side guides — slide the guides back and forth to accommodate the width of the documents you want to scan.

4Touch screen — allows you to easily select a job or navigate through optional selections with a simple touch. The touchscreen is the primary user interface for interacting with the Scan Station.

5Output tray panel — covers the transport when not in use. This panel must be open to scan documents. When opened, collects the scanned documents. The Scan Station cover cannot be opened when the output tray panel is closed.

6Output tray extender — pull this extender out when scanning documents longer than 11 inches (28 cm).

7Microphone — used for creating voice annotation.

8Power — turns the power on. See “Indicator lights” on page 160 for more information.

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5

Inside view

 

 

1

8

7

 

 

 

 

 

 

2

 

 

 

 

 

 

6

5

 

 

 

 

 

 

 

 

 

3

 

 

 

 

4

1Separation module release lever/separation module — push the release lever down to remove the separation module for cleaning or replacement. The separation module provides smooth document feeding and separation of various sizes, thicknesses and textures of documents.

2Gap release lever — allows you to manually adjust the space between the feed module and separation module for documents that require special handling.

3Scan Station cover release lever — opens the Scan Station to allow access to the paper path for cleaning or clearing a document jam.

4Feed module — provides smooth document feeding and separation of various sizes, thicknesses and textures of documents.

5Paper present sensor — detects the presence of documents in the input tray.

6Feed module cover — this cover needs to be removed when cleaning or replacing the feed module or feed module tires.

7Imaging guides — for optimum image quality, keep the upper and lower imaging guides clean.

8Multifeed detection sensor — detects if more than one document enters the paper path at a time.

6

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Rear view

1

5

 

2

3

4

 

1Modem port — the RJ-11 port connects the fax modem to a phone line. This port is present only for the Scan Station 730EX, and only for serial numbers earlier than 52190000.

2Security lock port — connects a security lock to the Scan Station. You can purchase a standard security lock at an office supply store. Refer to the instructions provided with the security lock for installation procedures.

3Power port — connects the power cord/adapter to the Scan Station.

4USB ports — connects peripheral devices (e.g., keyboard, mouse and other accessories) to the Scan Station.

5Ethernet port — connects the Scan Station to the network.

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7

8

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Chapter 2 Pre-installation Checklist

Network configuration details

Best practices

Because the Scan Station is a network device, a basic knowledge of networking principles and terminology is helpful. You should be familiar with the concept of creating user accounts (on domains), sharing folders, setting access privileges, the Universal Naming Convention (UNC), using IP addresses, fully qualified domain names (FQDNs) and creating user groups.

NOTE: Some of the concepts covered in this section assume knowledge of Microsoft NT Domains and permissions. Refer to your documentation for Microsoft Windows Server 2003, 2008 or 2012 for more information.

Scan Station user groups — for network domain environments, you should create a user group for all Scan Stations. This group will be used to hold account names that are assigned to each Scan Station. Minimally, there should be one account name that is assigned to each Scan Station. Optimally, each Scan Station should be assigned its own unique username and password and these accounts should be contained within a group that is reserved specifically for Scan Stations. These account names will be used when configuring the Scan Station’s network settings and entered into the Username, Password, and

Network Domain fields.

NOTE: The Scan Station groups and login names must be given appropriate privileges to access the network resources that the user will see as Destination selections at the Scan Station.

Workgroup environments — for network environments that use the Microsoft “Workgroup” configuration, you may be required to create an account name and password to be assigned to Scan Stations. These account names will be used when configuring the Scan Station’s network settings and entered into the Username and Password fields. The Network Domain field should be left blank in Workgroup environments.

Network folders — it is recommended that you create network folders, for either Destination or Automatic Configuration Schedule updates, that can be accessed (minimally read, write, change access) by any Scan Station login account or by the user group created for Scan Stations.

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9

Pre-installation checklist

UNC names for folders — you will need to know the fully qualified UNC name for each network folder that will be used by your Scan Station(s). When configuring network destinations, this will be the information entered into the Enter a complete directory path field on the Destinations screen. For example, you could create a folder called “scanfolder” on a server called “acmeserver” that would be reserved for Scan Station access. You would reference it by the following UNC name: \\acmeserver\scanfolder.

NETBIOS usage — in network environments that use routers it is common practice to block NETBIOS traffic on your router. You may need to know the IP address of the server where you want to scan documents. By substituting the IP address of the server instead of the NETBIOS computer name, you can bypass the network traffic restrictions that may cause network scanning to fail. For example, the previously defined network address: \\acmeserver\scanfolder should be replaced with something similar to: \\192.168.2.10\scanfolder.

It is recommended that you review this checklist before configuring the Kodak Scan Station 710/730EX. This information is needed to create the initial configuration file to complete the installation. Locate any information you are unsure of before creating the configuration file. See your system or network administrator if you have questions about this information.

Device Settings/IP Address

The following settings are found using the Scanner tab and by selecting Scanner>Modify Scanner.

Parameter Name

Your Setting

Chapter Reference

Automatic (DHCP)

 

See “Modifying a Scan Station” on

 

 

page 121.

IP Address Settings — Static

 

 

Static (IPv4)

 

 

IP Address

 

 

Subnet Mask

 

 

Default Gateway

 

 

Preferred DNS Server

 

 

Alternate DNS Server

 

 

Preferred WINS Server

 

 

Alternate WINS Server

 

 

 

 

 

Device Settings/Network Destination Credentials

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Username, Password, Domain

 

• See “Best practices” on page 9 for

Automatic Configuration

 

creating an account for your Scan

 

Station.

Schedule

 

 

• See “Configuring your device options”

 

 

 

 

on page 33.

 

 

 

10

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Device Settings/Email (SMTP) Server

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Email Server Address

 

 

Username, Password, Domain

 

 

Port

 

See “Configuring email settings” on

Authentication Scheme

 

page 38.

Maximum Attachment Size

 

 

Security Type

 

 

 

 

 

Device Settings/Active Directory Server

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Server Address

 

 

Username, Password, Domain

 

 

Port

 

 

Base DN

 

 

Search Field Tag

 

See “Configuring Active Directory Server

Email Address Tag

 

settings” on page 41.

Full Name Field Tag

 

 

Home Directory Tag

 

 

Fax Field Tag

 

 

Security Type

 

 

 

 

 

Device Settings/Fax

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Outside Line Prefix

 

See “Configuring Fax settings” on

Modem Country Code

 

 

page 43.

LAN Fax Server Domain Name

 

 

 

 

 

 

Network Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Complete directory path (the

 

See “Setting up a network destination” on

folder where you will put the

 

page 87.

scanned documents).

 

 

 

 

 

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11

Printer Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Complete directory path (the

 

 

directory path to the printer

 

 

server queue)

 

 

Username, Password, Domain

 

 

Address (for direct connection

 

Chapter 7, “Setting up a printer

to a printer)

 

destination”.

Driver name (for direct

 

 

connection to a printer)

 

 

Port name (for direct

 

 

connection to a printer)

 

 

FTP Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Server name and directory path

 

 

Username, Password

 

 

Protocol (FTP)

 

 

Port number

 

 

Passive (Enable/Disable)

 

Chapter 7, “Setting up a FTP site”.

Proxy

 

 

• Proxy Type

 

 

• Proxy Address

 

 

• Username

 

 

• Password

 

 

• Port Number

 

 

 

 

 

FTPS Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Server name and directory path

 

 

 

 

 

Username, Password

 

 

 

 

 

Protocol (FTPS)

 

 

 

 

 

Port number

 

 

 

 

 

Encryption

 

 

 

 

 

Passive (Enable/Disable)

 

Chapter 7, “Setting up a FTP site”.

 

 

SSL Server Certificate (Enable/

 

 

Disable)

 

 

Proxy

Proxy Type

Proxy Address

Username

Password

Port Number

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SFTP Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Server name and directory path

 

 

Username, Password

 

 

Protocol (SFTP)

 

 

Port number

 

 

Private Key File, Password

 

Chapter 7, “Setting up a FTP site”.

Proxy

 

 

• Proxy Type

 

 

• Proxy Address

 

 

• Username

 

 

• Password

 

 

• Port Number

 

 

 

 

 

SharePoint Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

SharePoint website URL

 

 

 

 

 

Username, Password

 

 

 

 

 

Document Path

 

 

 

 

 

Index Fields

 

 

 

 

Chapter 7, “Adding a SharePoint group”.

Certificate, Password

 

Proxy

Proxy Address

Username

Password

Port Number

Kofax Front Office Server Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Kofax Front Office Server

 

 

address

 

 

Port number

 

 

Username, Password

 

 

Client ID

 

Chapter 7, “Adding a Kofax Front Office

 

 

Server group”.

Shortcut Type

 

 

 

Shortcut Name

 

 

Index Fields

 

 

Certificate, Password

 

 

 

 

 

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Chapter 3 Installation and Getting Started

Setup overview

Power saver mode and activating the Scan Station

Following is a list of things you need to do to prepare for configuring your Scan Station 710/730EX.

Unpack your Scan Station(s) according to the unpacking instructions in the box that your Scan Station was packaged in.

Setup the Scan Station and make the necessary connections. See the Installation Guide or “Setting up the Scan Station” on page 2.

Review the pre-installation checklist in Chapter 2 and gather all of the information required to configure the Scan Station. Having this information available in advance will help ensure an easy Scan Station configuration.

When the Scan Station is properly connected, press the power button and wait a few moments for the Scan Station to start up and display the application.

Install the Kodak Scan Station 700 Series - Scanner Administration application on a separate PC. See “Installing the Kodak Scan Station 700 Series - Scanner Administration application” on page 21 for procedures.

By default, after 15 minutes of inactivity, the Scan Station will automatically enter into power saver mode.

To activate the Scan Station from power saver mode press the power button.

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Setup Wizard

When the Scan Station is turned on for the first time, the setup wizard

 

automatically starts. It provides a step-by-step procedure allowing you

 

to select configuration options (i.e., time, date, etc.) when connecting to

 

the network.

 

Other configuration options are also required for Scan Station setup

 

(i.e., email and fax configurations, etc.); however, these options are

 

setup using the KSS700 - Scanner Administration application.

 

Procedures regarding these additional settings are explained in more

 

detail later in this chapter.

 

NOTES:

 

• The procedures that follow are only for the first time you turn on your

 

Scan Station.

 

• For detailed information regarding any of the following settings, see

 

the section entitled, “Configuring your Scan Station” later in this

 

chapter.

 

• If Run the wizard at next boot-up is enabled, the wizard will start at

 

the next power up.

 

1. Upon startup the Language screen will be displayed. Select the

 

language that you want the Scan Station user interface to be display

 

in, then click Done.

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2.The following screen will be displayed. Select any of the options you want to configure:

Device Name: allows you to enter the device name.

Date: allows you to set the date on the Scan Station.

Time Zone: allows you to select the desired time zone.

Time: allows you to set the time on the Scan Station.

Local Access Password: allows you to set a password that provides access to the Scan Station. (See “Configuring your device options” on page 33 for more information about the Local Access Password.)

Network Settings: allows you to configure the Scan Station’s network address.

After you select the options you want to configure, click Done and the screen associated with the first selected option will be displayed.

3.If you selected Device Name, a keyboard will be displayed. Enter the name of the device then click Next. .

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4.If you selected Date, the Date screen will be displayed. Enter the desired date and click Next.

5.If you selected Time Zone, the following screen will be displayed. Select the desired time zone and click Next.

6.If you selected Time, the following screen will be displayed. Enter the desired time and click Next.

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7.If you selected Local Access Password, the following screen will be displayed. Enter the desired password and click Next.

8.The password confirmation screen will be displayed. Enter the password again and click Next.

9.The following screen will be displayed. Select Obtain an IP Address automatically to use DHCP to obtain an IP address to connect to the network, or Assign an IP Address to enable you to enter the desired IP address. Click Next..

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10. The following screen will be displayed. Enter the required IP Address, Subnet Mask, Default Gateway, and Preferred DNS Server information. Click Done.

11.The information will be processed. A screen summarizing your settings will be displayed. Click Yes to accept your selections.

12.When all desired setting have been made, continue with the Scan Station installation. See the next section, “Installing the Kodak Scan Station 700 - Scanner Administration application”.

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