Kodak Scan Station 720EX, Scan Station 700 User Manual

5 (1)

Safety

Place the Kodak Scan Station 700/720EX on a level work surface capable of supporting 9.97 kg (22 lbs.)

When placing the Scan Station, make sure that the electrical power outlet is located within 1.52 metres (5 feet) of the Scan Station and is easily accessible.

When relocating the Scan Station, it is recommended that two people lift the Scan Station and use safe lifting techniques.

Do not install the Scan Station in a location subject to dust, humidity or steam. This may cause electrical shock or a fire. Only use the Scan Station indoors in a dry location.

When disconnecting equipment from the electric socket, be sure to grasp the plug, not the cord.

Never disassemble or modify the AC adapter, as this is dangerous.

Do not use an AC adapter other than the one provided with the Scan Station. Do not use the AC adapter provided with the Scan Station for any other products.

Be sure the power cord is securely plugged into the wall outlet. Failure to do so may cause electrical shock or fire.

Do not damage, knot, cut or modify the power cord or use a damaged power cord. This may cause electrical shock or fire.

The Scan Station requires a dedicated and properly grounded power outlet. Do not use an extension cord or power strip with the Scan Station.

Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency.

Do not use the Scan Station if it becomes inordinately hot, has a strange odor, emits smoke, or makes unfamiliar noises. Immediately stop the Scan Station and disconnect the power cord from the power outlet. Contact Kodak Service.

Do not disassemble, service or modify the Scan Station except as explained in the Administrator’s Guide.

Do not move the Scan Station with the power cord and interface cable attached. This may cause damage to the cord/cable. Remove the power cord from the wall outlet before moving or relocating the Scan Station.

Follow the Kodak recommended cleaning procedures. Do not use air, liquid or gas spray cleaners. These cleaners displace dust, dirt and debris to other locations within the scanner, which may cause the Scan Station to malfunction.

Material Safety Data Sheets (MSDS) for chemical products are available on the Kodak website at: www.kodakalaris.com/go/ msds. When accessing the MSDSs from the website, you will be required to provide the catalog number of the consumable you want the Material Safety Data Sheet for.

Environmental information

The Kodak Scan Station 700/720EX is designed to meet worldwide environmental requirements.

Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local regulations or contact Kodak locally for more information.

For recycling or reuse information, contact your local authorities, or in the USA, visit: www.kodakalaris.com/go/ scannerrecycling.

The product packaging is recyclable.

Parts are designed for reuse or recycling.

European Union

This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities for recovery and recycling. Please contact your local Kodak representative or refer to www.kodakalaris.com/go/ recycle for additional information on the collection and recovery programs available for this product.

Please consult www.kodakalaris.com/go/REACH for information about the presence of substances included on the candidate list according to article 59(1) of Regulation (EC) No. 1907/2006 (REACH).

Battery Information

This product contains a Lithium Ion button cell battery. This battery can only be removed or replaced by a qualified Service Engineer.

CAUTION:

Risk of explosion if the battery is replaced by an incorrect type.

Dispose of used batteries according to the instructions.

Acoustic emission

Maschinenlärminformationsverordnung – 3, GSGV

Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).

[Machine Noise Information Ordinance — 3, GSGV

The operator-position noise emission value is <70 dB(A).] phase est de 230 V.

EMC statements

United States: This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of these measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for additional suggestions.

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. Where shielded interface cables have been provided with the product or specified additional components or accessories elsewhere defined to be used with the installation of the product, they must be used in order to ensure compliance with FCC regulation.

Korea: As this equipment has obtained EMC registration for household use, it can be used in an area including residential areas.

Japan: This is a Class B product based on the standard of the Voluntary Control Council for interference by information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual.

CONTENTS

OVERVIEW

1-1

 

 

PRE-INSTALLATION CHECKLIST

2-1

 

 

INSTALLATION AND GETTING STARTED

3-1

 

 

CONFIGURING DEVICE SETTINGS

4-1

 

 

DEFINING SCAN SETTINGS

5-1

 

 

CREATING DESTINATIONS

6-1

 

 

ADDING AND MANAGING GROUPS

7-1

 

 

CREATING JOBS

8-1

 

 

MONITORING AND MANAGING YOUR SCAN STATIONS

9-1

 

 

MAINTENANCE

10-1

 

 

TROUBLESHOOTING

11-1

 

 

GLOSSARY

12-1

 

 

APPENDICES

A-C

Specifications

 

Network Protocol

 

Warranty

 

1 Overview

Contents

What’s in the box ............................................................................

1-1

Setting up the Scan Station.............................................................

1-2

Setting up configurations ................................................................

1-3

Scan Station components ...............................................................

1-5

What’s in the box

The Kodak Scan Station 700/720EX is designed as a walk-up device that requires no host PC or application software. It works with and uses an existing network and network shared services to communicate with other network devices or destinations. The Scan Station 700/720EX is a capture solution that allows you to quickly send your documents via email, network, networked printers, USB drives, FTP, SharePoint and Kofax Front Office Server with a simple touch.

This Administrator’s Guide provides the information you need to setup and administer the Kodak Scan Station 700 and Kodak Scan Station 720EX. For the purpose of this manual both models will be referred to as Kodak Scan Station 700. Any differences between these models will be noted.

Before you begin open the box and check the contents:

Kodak Scan Station 700/720EX

Power cord bundle

Welcome Folio which includes:

-Installation CD

-Registration sheets

-User Reference Guide, English

-Maintenance Reference Guide, English

-Installation Guide

-Country Contact sheet

-Miscellaneous flyers

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Setting up the Scan Station

Carefully unpack the Scan Station 700 and place it on a clean, dry and level surface. Refer to the Installation Guide or the “Rear view” illustration later in this chapter for port locations.

1.Select the appropriate AC power cord. Plug the power adapter into the power port on the Scan Station. Plug one end of the power cord into the power adapter and plug the other end into the wall outlet.

2.Plug one end of the 10/100/1000 Base T network cable (customer provided) into the Ethernet port of the Scan Station and plug the other end of the network cable into the network port.

3.If you have a Scan Station 720EX, connect a phone line to the RJ-11 modem port.

4.When the Scan Station is properly connected, press the power button and wait a few moments for the Scan Station to start up and display the application.

5.Proceed to Chapter 2, Pre-installation Checklist to review and gather the necessary configuration information before installing the Kodak Scan Station 700/720EX - Scanner Administration application and creating configurations.

6.After reviewing the Pre-installation Checklist, you can setup your configurations. See Chapters 3-8 for more information.

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Setting up configurations

You must configure the Scan Station using the Kodak Scan Station 700/ 720EX - Scanner Administration application before you can use it. The application allows you to configure and manage your Scan Stations.

A Scan Station configuration consists of setting the following groups of options: Device Settings, Scan Settings, Destinations, Groups, and Jobs. These options are accessible via the Configuration tab on the Scan Station 700/720EX - Scanner Administration application using the Edit menu.

Device Settings — consists of the following configuration items. See Chapter 4 for more information.

-Device Options: used to configure the Scan Station (e.g., display language, date, time, etc.).

-Email Server: used to configure the Scan Station to use an SMTP server. Configuration of an email server is required if you will be sending documents to an email destination.

-Active Directory Server: used to configure the location of an Active Directory Server. This will be required if you want to define users and groups of users from your Active Directory Server.

-Fax: used to configure fax options. Fax configuration will be required if you will be sending scanned documents via fax.

Scan Settings — allows you to define items that determine how a document will be scanned (e.g., black and white, two sided, 300 dpi, etc.), the output format (e.g., PDF, JPEG, XLS, etc.), any special processing, and how to name the scanned document. Multiple scan settings can be configured. For example, you can setup a scan setting configuration for scanning color documents, and another scan setting configuration for scanning black and white documents. After defining your scan setting configuration, you will be prompted to name your configurations for later use. See Chapter 5 for more information.

Destinations — allows you to define where the scanned image(s) is sent or stored. The Scan Station can send or store documents to email, a network folder, printer, FTP, fax, email to fax, SharePoint, and Kofax Front Office Server. For example, you could define a destination named Invoices that sends scanned documents to SharePoint and a printer; and define another destination named Purchase Orders that only sends scanned documents to SharePoint. After defining your destinations, you will be prompted to name your destinations for later use. See Chapter 6 for more information.

Groups — groups are used to control access to jobs for specific users or groups of users. See Chapter 7 for more information.

Jobs — jobs are a combination of Scan Settings, Destinations and Groups. A job is represented on the Scan Station user interface as a single button, such as Invoices. A job allows one touch scanning since a job will define how a document should be scanned and formatted (Scan Settings), where the document should be stored or sent (Destinations), and the users or groups of users that are allowed to use a particular job (Groups). See Chapter 8 for more information.

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It is suggested that scan settings, destinations and groups be defined before defining any jobs. Each Scan Setting, Destination and Group configuration will have an associated name that will be used when defining a job.

The Scan Station can be configured to force a user to login. The login information is matched with the groups defined for each job. When a user logs into the Scan Station, the only buttons that will be displayed are jobs that the user has access to.

1-4

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Scan Station Front view components

1

2

3

9

4

5

8

6

7

 

1Input tray extender — pull this extender out to accommodate document sizes over 8 1/2 x 11 inches (A4).

2Input tray — holds up to 75 sheets of 80 g/m2 (20 lb.) paper.

3Side guides — slide the guides back and forth to accommodate the width of the documents you want to scan.

4Touch screen — allows you to easily select a job or navigate through optional selections with a simple touch. The touchscreen is the primary user interface for interacting with the Scan Station.

5Output tray panel — covers the transport when not in use. This panel must be open to scan documents. When opened, collects the scanned documents. The Scan Station cover cannot be opened when the output tray panel is closed.

6Output tray extender — pull this extender out when scanning documents longer than 11 inches (28 cm).

7Microphone — used for creating voice annotation.

8Power — turns the power on and off. See the section entitled, “Indicator lights” in Chapter 9 for more information.

9Scan Station cover release lever (not visible in illustration) — provides access to the internal components for maintenance and clearing jams.

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Inside view

 

 

 

1

8

7

 

 

 

 

 

 

2

 

6

5

 

 

 

 

 

3

 

 

4

1Separation module release lever/separation module — push the release lever down to remove the separation module for cleaning or replacement. The separation module provides smooth document feeding and separation of various sizes, thicknesses and textures of documents.

2Gap release lever — allows you to manually adjust the space between the feed module and separation module for documents that require special handling.

3Scan Station cover release lever — opens the Scan Station to allow access to the paper path for cleaning or clearing a document jam.

4Feed module — provides smooth document feeding and separation of various sizes, thicknesses and textures of documents.

5Paper present sensor — detects the presence of documents in the input tray.

6Feed module cover — this cover needs to be removed when cleaning or replacing the feed module or feed module tires.

7Imaging guides — for optimum image quality, keep the upper and lower imaging guides clean.

8Multifeed detection sensor — detects if more than one document enters the paper path at a time.

.

1-6

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Rear view

1

2

3

4

5

 

1Modem port — the RJ-11 port connects the fax modem to a phone line. This is only for the Scan Station 720EX.

2Security lock port — connects a security lock to the Scan Station. You can purchase a standard security lock at an office supply store. Refer to the instructions provided with the security lock for installation procedures.

3Power port — connects the power cord/adapter to the Scan Station.

4USB ports — connects peripheral devices (e.g., keyboard, mouse and other accessories) to the Scan Station.

5Ethernet port — connects the Scan Station to the network.

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2 Pre-installation Checklist

Contents

Network configuration details

Best practices

Network configuration details..........................................................

2-1

Best practices .................................................................................

2-1

Pre-installation checklist .................................................................

2-2

Because the Scan Station is a network device, a basic knowledge of networking principles and terminology is helpful. You should be familiar with the concept of creating user accounts (on domains), sharing folders, setting access privileges, the Universal Naming Convention (UNC), using IP addresses, fully qualified domain names (FQDNs) and creating user groups.

NOTE: Some of the concepts covered in this section assume knowledge of Microsoft NT Domains and permissions. Refer to your documentation for Microsoft Windows Server 2003, 2008 or 2012 for more information.

Scan Station user groups — for network domain environments, you should create a user group for all Scan Stations. This group will be used to hold account names that are assigned to each Scan Station. Minimally, there should be one account name that is assigned to each Scan Station. Optimally, each Scan Station should be assigned its own unique username and password and these accounts should be contained within a group that is reserved specifically for Scan Stations. These account names will be used when configuring the Scan Station’s network settings and entered into the Username, Password, and

Network Domain fields.

NOTE: The Scan Station groups and login names must be given appropriate privileges to access the network resources that the user will see as Destination selections at the Scan Station.

Workgroup environments — for network environments that use the Microsoft “Workgroup” configuration, you may be required to create an account name and password to be assigned to Scan Stations. These account names will be used when configuring the Scan Station’s network settings and entered into the Username and Password fields. The Network Domain field should be left blank in Workgroup environments.

Network folders — it is recommended that you create network folders, for either Destination or Remote Configuration, that can be accessed (minimally read, write, change access) by any Scan Station login account or by the user group created for Scan Stations.

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Pre-installation checklist

UNC names for folders — you will need to know the fully qualified UNC name for each network folder that will be used by your Scan Station(s). When configuring network destinations, this will be the information entered into the Address field of the Add: Network Folder dialog box. For example, you could create a folder called “scanfolder” on a server called “acmeserver” that would be reserved for Scan Station access. You would reference it by the following UNC name:

\\acmeserver\scanfolder.

NETBIOS usage — in network environments that use routers it is common practice to block NETBIOS traffic on your router. You may need to know the IP address of the server where you want to scan documents. By substituting the IP address of the server instead of the NETBIOS computer name, you can bypass the network traffic restrictions that may cause network scanning to fail. For example, the previously defined network address: \\acmeserver\scanfolder should be replaced with something similar to: \\192.168.2.10\scanfolder.

It is recommended that you review this checklist before configuring the Kodak Scan Station 700. This information is needed to create the initial configuration file to complete the installation. Locate any information you are unsure of before creating the configuration file. See your system or network administrator if you have questions about this information.

Device Settings/IP Address

The following settings are found using the Scanner tab and by selecting Scanner>Add.

Parameter Name

Your Setting

Chapter Reference

Automatic (DHCP)

 

See Chapter 9, “Adding a Scanner”.

IP Address Settings — Static

 

 

Static (IPv4)

 

 

IP Address

 

 

Subnet Mask

 

 

Default Gateway

 

 

Preferred DNS Server

 

 

Alternate DNS Server

 

 

Preferred WINS Server

 

 

 

 

 

Device Settings/Network Destination Credentials

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Username, Password, Domain

 

• See Chapter 9, “Best practices” for

Remote Configuration Settings

 

creating an account for your Scan

 

Station.

 

 

 

 

• See Chapter 4, “Configuring your

 

 

device options”.

 

 

 

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Device Settings/Email (SMTP) Server

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Email Server Address

 

 

Username, Password, Domain

 

 

Port

 

See Chapter 4, “Configuring email

Authentication Scheme

 

settings”.

Maximum Attachment Size

 

 

Security Type

 

 

 

 

 

Device Settings/Active Directory Server

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Server Address

 

 

Username, Password, Domain

 

 

Port

 

 

Base DN

 

 

Search Field Tag

 

See Chapter 4, “Active Directory Server

Email Address Tag

 

settings”.

Full Name Field Tag

 

 

Home Directory Tag

 

 

Fax Field Tag

 

 

Security Type

 

 

 

 

 

Device Settings/Fax

The following settings are found using the Configuration tab and by selecting Edit>Device Settings.

Parameter Name

Your Setting

Chapter Reference

Outside Line Prefix

 

 

Modem Country Code

 

See Chapter 4, “Fax settings”.

LAN Fax Server Domain Name

 

 

 

 

 

Network Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Complete directory path (the

 

Chapter 6, “Setting up a network

folder where you will put the

 

destination”.

scanned documents).

 

 

 

 

 

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Printer Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Complete directory path (the

 

 

directory path to the printer

 

 

server queue)

 

 

Username, Password, Domain

 

 

Address (for direct connection

 

Chapter 6, “Setting up a printer

to a printer)

 

destination”.

Driver name (for direct

 

 

connection to a printer)

 

 

Port name (for direct

 

 

connection to a printer)

 

 

FTP Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Address

 

 

Username, Password

 

 

Protocol (FTP)

 

 

Port number

 

 

Passive (Enable/Disable)

 

Chapter 6, “Setting up a FTP site”.

Proxy

 

 

• Proxy Type

 

 

• Proxy Address

 

 

• Username

 

 

• Password

 

 

• Port Number

 

 

 

 

 

FTPS Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Address

 

 

 

 

 

Username, Password

 

 

 

 

 

Protocol (FTPS)

 

 

 

 

 

Port number

 

 

 

 

 

Encryption

 

 

 

 

 

Passive (Enable/Disable)

 

Chapter 6, “Setting up a FTP site”.

 

 

SSL Server Certificate (Enable/

 

 

Disable)

 

 

Proxy

Proxy Type

Proxy Address

Username

Password

Port Number

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SFTP Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Address

 

 

Username, Password

 

 

Protocol (SFTP)

 

 

Port number

 

 

Private Key File, Password

 

Chapter 6, “Setting up a FTP site”.

Proxy

 

 

• Proxy Type

 

 

• Proxy Address

 

 

• Username

 

 

• Password

 

 

• Port Number

 

 

 

 

 

SharePoint Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

SharePoint website URL

 

 

 

 

 

Username, Password

 

 

 

 

 

Document Path

 

 

 

 

 

Index Fields

 

 

 

 

Chapter 6, “Adding a SharePoint group”.

Certificate, Password

 

Proxy

Proxy Address

Username

Password

Port Number

Kofax Front Office Server Destination

The following settings are found using the Configuration tab and by selecting Edit>Destinations.

Parameter Name

Your Setting

Chapter Reference

Kofax Front Office Server

 

 

address

 

 

Port number

 

 

Username, Password

 

 

Client ID

 

Chapter 6, “Adding a Kofax Front Office

 

 

Server group”.

Shortcut Type

 

 

 

Shortcut Name

 

 

Index Fields

 

 

Certificate, Password

 

 

 

 

 

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3 Installation and Getting Started

Contents

Setup overview ...............................................................................

3-1

 

Installing the Kodak Scan Station 700/720EX - Scanner

 

 

 

Administration application .............................................................

3-2

 

The main screen .............................................................................

3-3

 

Menus .............................................................................................

3-5

 

 

File menu ....................................................................................

3-5

 

 

Edit menu....................................................................................

3-6

 

 

Scanner menu.............................................................................

3-6

 

 

Help menu...................................................................................

3-9

 

Icons ...............................................................................................

3-9

Setup overview

Following is a list of things you need to do to prepare for configuring

 

your Scan Station 700.

 

 

Unpack your Scan Station(s) according to the unpacking instructions

 

 

in the box that your Scan Station was packaged in.

 

 

Setup the Scan Station and make the necessary connections. See

 

 

the Installation Guide or the section entitled, “Setting up the Scan

 

 

Station” in Chapter 1.

 

 

• Review the pre-installation checklist in Chapter 2 and gather all of the

 

 

information required to configure the Scan Station. Having this

 

 

 

information available in advance will help ensure an easy Scan

 

 

 

Station configuration.

 

 

Install the Kodak Scan Station 700/720EX - Scanner Administration

 

 

application on a separate PC. See the section entitled, “Installing the

 

 

Kodak Scan Station 700/720EX - Scanner Administration application”

 

 

later in this chapter for procedures.

 

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Installing the Kodak Scan Station 700/720EX - Scanner Administration application

You must install the Kodak Scan Station 700/720EX - Scanner Administration application on a host PC. The Kodak Scan Station 700/ 720EX - Scanner Administration application allows you to properly setup, configure and manage Scan Station 700/720EX/500/520EX devices over a network in an efficient and productive manner. This application communicates with Kodak Scan Station 500 and 700 devices over the network; thereby minimizing the need for individual access to multiple Scan Stations.

1.Insert the Installation CD titled, “Scanner Administration and Supporting Documentation” in the CD-ROM drive on the computer where the Kodak Scan Station 700/720EX - Scanner Administration application will be installed. The installation software starts up automatically.

NOTE: If .NET Framework 4.0 is not already installed, the Kodak Scan Station 700/720EX - Scanner Administration application installer will install them before installing the Kodak Scan Station 700/720EX - Scanner Administration application.

2.Click Next when the Kodak Scan Station 700 splash screen is displayed.

3.Click Next when the Welcome screen is displayed.

4.Click I Agree after you have read and agreed with the terms of the Software License Agreement, then click Next.

The Ready to Install Program screen will be displayed.

5.Click Install to continue.

6.After the Kodak Scan Station 700/720EX - Scanner Administration application has been installed, click Finish.

7.Remove the Installation CD from the CD-ROM drive.

8.After installing and running the application, the Kodak Scan Station 700/720EX - Scanner Administration main screen will be displayed.

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The main screen

The main screen provides two tabs:

Scanners tab — allows you to monitor any Scan Stations that have been discovered and configured. See Chapter 9, Monitoring and Managing Your Scan Stations for more information.

NOTE: In addition to the Scan Station 700/720EX, the Kodak Scan Station 500/520EX can be managed from the Scanner tab and the Scanner menu.

Configuration tab allows you to configure and set up your Scan Stations. After you have created at least one configuration, this screen will be displayed with a list of your previously created configurations.

NOTE: The Configuration tab and the File and Edit menus only apply to the Scan Station 700/720EX.

The Scan Station 500/520EX must be configured using the Kodak Scan Station Configuration Organizer. See your Administrator’s Guide for the Kodak 500/520EX for more information.

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A configuration is a collection of Device settings, Scan settings, Destinations, Groups, and Job settings. Configurations are stored on your PC in a configuration database and maintained by the Kodak Scan Station 700/720EX - Scanner Administration application. Detailed procedures for configuring these settings are described in Chapters 4-8.

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Menus

The File, Edit, Scanner and Help menus are available from the Kodak

 

Scan Station 700/720EX - Scanner Administration main screen.

 

NOTE: When the Configuration tab is selected, only the File, Edit and

 

 

Help menus are available.

 

 

When the Scanners tab is selected, only the Scanner and Help

 

 

menus are available.

File menu

Following is a description of the menu options on the File menu.

 

Add — allows you to create a new configuration from the default or

 

from an existing configuration.

 

From default configuration: when selected, displays the Device

 

 

Settings screen. For more information see Chapter 4, Device

 

 

Settings.

 

From selected configuration: when selected, displays the

 

 

Configuration Name screen which allows you to name a new

 

 

configuration which is based on the currently selected configuration.

 

 

If you want to base a new configuration on an existing one (not the

default), select the base configuration, then select File>Add>From the selected configuration. If there are no configurations (other than the default), this option is grayed out.

Save — saves the selected configuration to the configuration database located on the PC running the Kodak Scan Station 700/720EX - Scanner Administration application.

Rename — displays the Configuration Name screen allowing you to rename the selected configuration.

Delete — deletes the selected configuration.

Upload — allows you to send the selected configuration to the Scan Station. This option is grayed out if no Scan Stations are accessible by the Kodak Scan Station 700/720EX - Scanner Administration application.

Import — allows you to import a configuration file from any location to the Kodak Scan Station 700/720EX - Scanner Administration application.

Export — allows you to export a configuration file from the Kodak Scan Station 700/720EX - Scanner Administration application to any location.

Exit — closes the Kodak Scan Station 700/720EX - Scanner Administration application.

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Edit menu

Following is a description of the menu options on the Edit menu.

 

Device Settings — allows you to configure the parameters that the

 

Scan Station needs to send emails, communicate with an Active

 

Directory Server for security purposes and set Scan Station defaults.

 

For more information, see Chapter 4, Device Settings.

 

Scan Settings — allows you to set basic image processing settings,

 

such as, color/grayscale/black and white, output file format,

 

compression, and some advanced options like Hole Fill, Streak Filter,

 

etc. For more information, see Chapter 5, Scan Settings.

 

Destinations — allows you to add or modify destinations (e.g., email,

 

network folder, printer, FTP site, etc.) that define where the scanned

 

output will be sent. For more information, see Chapter 6, Creating

 

Destinations.

 

Groups — allows you to create or modify a group of users from an

 

Active Directory Server. Other users that are not in an Active Directory

 

Server group can also be added. For more information, see Chapter 7,

 

Adding and Managing Groups.

 

Jobs — allows you to create or modify jobs which are a collection of

 

scan settings, destinations and groups of users. For more information,

 

see Chapter 8, Creating Jobs.

Scanner menu

Following is a description of the menu options on the Scanner menu.

 

Refer to Chapter 9, Monitoring and Managing Your Scan Stations for

 

more information and procedures regarding these options.

 

Add Scanner — displays the Add Scanner dialog box, which allows

 

you to register Scan Stations that you want to manage remotely.

 

Discover Devices — allows you to scan a range of IP addresses and

 

automatically register any Scan Station within that range that responds

 

to the request.

 

NOTE: Any Scan Station that has previously had its device password

 

changed will not respond to the discovery request. If this is the

 

case, you will need to select Scanner>Add Scanner and enter

 

the Scan Station’s password in the Device Password field.

 

Modify Scanner — allows you to rename the selected Scan Station

 

and configure network settings.

 

Delete Scanner — deletes the selected Scan Station(s) from the list of

 

administered Scan Stations.

 

Select All — allows you to select all the Scan Stations that are

 

displayed in the list; you can also press Ctrl+A to select all Scan

 

Stations.

 

Deselect All — allows you to deselect all the Scan Stations that are

 

currently selected; you can also press Ctrl+D to deselect all Scan

 

Stations.

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Device Password — displays the Device Password dialog box which allows you to change the network connection password to the Scan Station.

NOTE: This device password is used by the Kodak Scan Station 700/ 720EX - Scanner Administration to communicate with the Scan Station.

Refresh Status — displays the current state of the selected Scan Station(s):

Idle — the Scan Station is currently active on the network; but not in use.

NOTE: Any user interaction using the touch screen will put the Scan Station into the In Use state (see below).

Scanning — Scan Station is scanning.

Processing images — the Scan Station is processing images (e.g., converting images to PDF).

Sending email — the Scan Station is sending an email.

Saving — images are being saved to a USB drive, network folder, FTP site, or a SharePoint site.

Printing — the Scan Station is printing images using a remote printer.

Scan Completed — the Scan Station has successfully completed the scanning session. When Done is selected on the Scan Station, the Scan Station will go into the Idle state.

Error — the Scan Station failed to complete the scanning session. When Done is selected on the Scan Station, the Scan Station will go into the Idle state.

Cancelled — the scanning session has been cancelled. After the inactivity time period has been reached, the Scan Station will go into the Idle state.

Preview — the Scan Station Preview feature is in use.

Sending Fax — the Scan Station is sending a fax. This is only displayed if the Scan Station is not currently scanning.

Receiving Fax — the Scan Station is receiving a fax. This is only displayed if the Scan Station is not currently scanning.

Powering down — the Scan Station is in the process of a powerdown sequence.

Rebooting — the Scan Station is in the process of being restarted.

Updating — the configuration file or firmware is currently being updated.

In Use — when a USB flash drive is inserted, a user is logging in or is interacting with the Scan Station, this state is displayed.

Not found — the Scan Station cannot be found on the network (e.g., power is turned off).

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Refresh Rate — allows you to set the amount of time that the application will try and communicate with all Scan Stations.

HTTP Timeout — allows you to adjust the amount of time (in seconds) that the HTTP commands have to complete. If some commands timeout and do not complete, adjust this to a higher value.

HTTPS — turning HTTPS on will encrypt data as it is communicated between the Kodak Scan Station 700/720EX - Scanner Administration application and the Scan Station.

Device — provides the following options. Procedures on how to use these functions are described in Chapter 9, Monitoring and Managing Your Scan Stations.

Retrieve Logs: allows you to save the log files retrieved from the selected Scan Station.

Clear Logs: when selected, the following message will be displayed,

Are you sure you want to clear the log files of the selected scanner? If you click Yes, the log files will be cleared.

Retrieve Transaction Logs: allows you to save the transaction log file retrieved from the selected Scan Station.

Clear Transaction Logs: when selected, the following message will be displayed, Are you sure you want to clear the transaction log files of the selected scanner? If you click Yes, the transaction log files will be cleared.

Save All Logs: saves all available log files found on the selected Scan Stations and saves them to the selected directory. The logs will be saved in the selected directory under the Device Name folder of the Scan Station.

Details: provides device information about the selected Scan Stations including network configuration, software versions and page count.

Update Time/Date: allows you to set the NTP time server for all selected Scan Stations.

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Power Options — provides options for restarting and turning off the

 

selected Scan Stations.

 

Upload Firmware — displays the Open dialog box which allows you to

 

upload new firmware updates to the Scan Station.

Help menu

Following is a description of the menu options on the Help menu.

 

Contents — provides the on-line help for the Kodak Scan Station 700/

 

720EX - Scanner Administration.

 

Index — provides an alphanumeric listing of keywords associated with

 

the Kodak Scan Station 700/720EX - Scanner Administration.

 

About — displays the About screen for Kodak Scan Station 700/720EX

 

- Scanner Administration application, which provides information about

 

the current version of the software.

Icons

The information in Chapters 4-8 outline a step-by-step procedure for

 

setting up your Scan Stations. Most screens have one or more of the

 

following icons.

 

Creates a new entity.

 

Edits an existing entity.

 

Deletes the selected entity.

 

Displays the current state of the Scan Station:

 

• Idle

 

• Scanning

 

• Processing images

 

• Sending email

 

• Saving

 

• Printing

 

• Scan Completed

 

• Error

 

• Cancelled

 

• Preview

 

• Sending Fax

 

• Receiving Fax

 

• Powering down

 

• Rebooting

 

• Updating

 

• In Use

 

• Not found

 

Retrieves, displays and allows the saving of the log file on the

 

selected Scan Station.

 

Displays and allows the saving of the transaction log file on the

 

selected Scan Station.

 

Displays detailed information about the selected Scan Station

 

(e.g., software version, IP address, etc.).

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4 Configuring Device Settings

Contents

Device Settings

Device Settings ...............................................................................

4-1

Configuring your device options..................................................

4-3

Configuring email settings...........................................................

4-8

Configuring Active Directory Server settings ............................

4-10

Configuring Fax settings ...........................................................

4-12

Email address summary........................................................

4-15

The Device Settings option allow you to configure the Scan Station for sending emails, communicate with the Active Directory Server for authentication purposes and set Scan Station defaults.

To set up a configuration:

1.Select the configuration that you want to apply settings to or create a new configuration (File>Add).

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2. Select Edit>Device Settings.

Check all options that you want to configure and click Next. The software will step you through each option.

Device Options — allows you to set the following options:

-Language

-Device/Administrator Password

-Network Destination Credentials

-Remote Configuration Settings

-Volume

-Configuration Options

-Date and Time

-Power Saver

Email Server — for the Scan Station to send documents to email recipients, you must define how the Scan Station will access your email server (e.g., SMTP, Return Email Address, etc.).

Active Directory Server — allows you to configure your connection to the Active Directory Server which allows the Scan Station to authenticate credentials and look up specific user information, such as their home directory on the network.

Fax — allows you to configure the Scan Station to send and receive faxes.

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Configuring your device This screen allows you to setup the following device options: options

Language — click the down arrow to select the language that will be used on the Scan Station display.

Device/Administrator Password — allows you to set a password that controls user access to the Scan Station.,

Force User

Device Password

Device Password Blank

Login

Set

(default)

 

 

 

On

The user must login into the

The user will login into the Scan

 

Scan Station with their user

Station with their user name

 

name and password. The

and password. No password is

 

device password is required to

required to update the Scan

 

update the Scan Station if a

Station if a USB drive

 

user inserts a USB drive

containing a configuration file is

 

containing a configuration file.

inserted.

 

 

 

Off

Device password is required to

No access control.

 

use the Scan Station and apply

 

 

a configuration file.

 

 

 

 

It is recommended that a device password be set to guard against a nonprivileged user from gaining access to administrator functions.

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Network Destination Credentials — when selected, define the

Username, Password and Domain required to access network resources.

1.Enter the network user name assigned to the Scan Station. For

more information see the section entitled, “Network configuration details” in Chapter 2.

NOTE: If you want the Scan Station to have access to network printers or network shared folders, the credentials provided must have sufficient privileges to access these resources.

2.Enter the password for the network user name in the Password field.

NOTE: This password is only used by the Scan Station and will never be displayed in readable form. The password is stored in encrypted format.

3.Enter the Microsoft network domain name which the Scan Station will be connected to in the Domain field. In a workgroup environment, this field can be left blank.

Remote Configuration Settings — the Scan Station can be configured to look for an updated configuration on specific days and times. Select this option to allow your Scan Station to automatically look for an updated configuration.

1.Enter a network folder where the Scan Station will find updated configuration settings.

2.Select which day(s) of the week this operation will be performed.

3.Select the time of day you want your Scan Station to check for updates.

NOTE: When updating a configuration using this method, the fields on the Add Scanner/Modify Scanner dialog box will not be updated: Device Name, IP Address and Device Password.

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Kodak Scan Station 720EX, Scan Station 700 User Manual

Volume — allows you to adjust the master volume of the Scan Station. This will typically affect the speaker sound from the FAX modem.

NOTE: If you do not hear the fax dial tone after changing the volume, you may need to restart the Scan Station.

Configuration Options — provides the following options.

Allow File Naming — allows a user to name both the folder and the file name prefix used when scanning to either a network folder or a USB drive. The folder will be appended to the path of the selected destination and the file name will be used to create the actual file. The user will optionally be able to turn on or off the date and time stamp used when creating the file name.

Allow Saving to USB drive — allows you to enable scanning to a USB drive. This may be useful in more secure environments where tighter control is required.

Hide Network Folder location — enable this option to provide a more secure environment by partially hiding the location of the network folder. If this option is enabled, only the end of the network folder path will be displayed on the Scan Station touchscreen. For example: \\server\myfolder will be displayed as: ...\myfolder.

Fast Scanning (one button press scanning) — allows a user to scan instantly without waiting for the 10-second delay, the Settings Review screen or the Destination Review screen to be displayed. A message will only be displayed if the scan session was unsuccessful.

Allow Voice Annotation — when enabled, allows a user to record a voice annotation for each batch of scanned documents. By default, this option is enabled.

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