Kodak SCAN STATION 100 PLUS User Manual

1 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Supported network protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operating system requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Dependencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Administrative configuration and setup . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Administrative configuration files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

User configuration files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

User types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Scan Station security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

What’s in the box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Unpacking and setting up the Scan Station . . . . . . . . . . . . . . . . . . . . . . . .1-8

Installing the power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Installing the network cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Attaching the input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Attaching the output tray and special document feeder. . . . . . . . . . . . .1-9

Powering up the Scan Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

2 Pre-installation checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

3 Initial Setup and Verification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Installing the Configuration Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Installing the optional fax modem. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Configuring your Scan Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Password protecting the configuration file . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Language setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Device settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

E-mail settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

SMTP settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

LDAP settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Return Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Maximum Attachment Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Outgoing faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-26

Transaction Log settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Time settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Setting the Scan Station clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Date settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Setting the Scan Station date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Configuration options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

QWERTY keyboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Allow customer Email Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Allow File Naming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Allow Saving to Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Allow Force User Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Allow Adding Pages to a Scan Job . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Hide Network Folder Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Allow FAST Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Remote Configuration settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Saving your configuration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Updating your Scan Station settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

Verifying your Scan Station setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

A-61588 July 2008 i

4 Configuring the Scan Station. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Selecting your default Scan Station settings . . . . . . . . . . . . . . . . . . . . . . .4-1

Scan As . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

File Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Setting Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

File Name Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Input Document Is . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9

Document Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9

Black and White Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Copies for Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Advanced option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Saving your configuration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Updating your Scan Station settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Managing your Destination groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Creating grouping and adding items . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

Editing items within a group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-17

Deleting items with a group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-18

Renaming groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Deleting groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19

Moving groups and items within groups. . . . . . . . . . . . . . . . . . . . . . . . . .4-20

Importing an email address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

Adding addresses using LDAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24

Configuring FTP destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25

Specifying Proxy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26

Configuring printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Connecting to a printer that is connected to a print server on a

network domain . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Connecting to a printer shared by another computer on the

network workgroup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28

Connecting to a network printer that is directly connected to the netwo rk4-29

5 Scan Station Adminis tration Specifics

Scan As settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

File Naming settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

E-mail groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Securing your Scan Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Password protecting your configuration file. . . . . . . . . . . . . . . . . . . . . .5-4

Password protecting your Scan Station (user access) . . . . . . . . . . . . .5-5

Loading and saving configurations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Updating your Scan Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Network configuration details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

6 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Cleaning procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Opening the cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Cleaning the rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Cleaning the feed module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Cleaning the imaging guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Replacement procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Replacing the feed module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Replacing the USB connector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Supplies and consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

ii A-61588 July 2008

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1

Indicator lights and error codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Clearing a document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Saving error log files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Problem solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

8 Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Appendix A Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-1

Appendix B Warranty - US and Canada only . . . . . . . . . . . . . . . . . . . . . . .B-1

A-61588 July 2008 iii

1 Overview

The Kodak Scan Station 100 is designed as a walk-up scanner that requires minimal user training. The Scan Station 100 is a standalone solution requiring no host PC or application software. It works with an existing network (Ethernet, 10/100 Base T) and makes use of existing network shared services such as TCP/IP, FTP and SMTP in order to communicate with other network devices or destinations. The color touch screen offers a simple, graphical user interface (GUI) to operate the device and direct the output. More than just a scanner, the Kodak Scan Station 100 is a robust capture solution that lets you quickly send your documents via email, the network, networked printers, USB flash drives or fax (optional) with a simple touch.

This Administrator’s Guide provides the information you need to setup and administer the Kodak Scan Station 100, Kodak Scan Station 100 Plus and the Kodak Scan Station 120EX.

For the purpose of this manual the Kodak Scan Station 100, Kodak Scan Station 100 Plus and the Kodak Scan Station 120EX will be referred to as Kodak Scan Station 100. Any differences between these models will be noted.

Chapter 1, Overview — provides system requirements, general information you should know before setting up the Scan Station, and instructions for unpacking and setting up the Scan Station.

Chapter 2, Pre-Installation Checklist — it is highly recommended that you fill in this Pre-Installation Checklist before you begin setting up the Scan Station, as it will save you time and make the setup procedures easier.

Chapter 3, Initial Setup and Verification — provides installation and setup procedures to get your Scan St ation up and running. This chapter provides basic procedures for setting the language, IP address, email, etc. all the way through saving your configuration settings and verifying the Scan Station is operational. When you are using the procedures in this chapter, it is suggested that you have the completed PreInstallation Checklist available for reference.

Chapter 4, Configuring the Scan Station — once your Scan S tation is successfully setup, this chapter provides procedures for customizing scanner settings (e.g. document type, file type, scan resolution, etc.) managing your destination groups, (e.g. email addresses, network shares, printers), and creating setting shortcuts and tasks.

A-61588 July 2008 1-1

Chapter 5, Scan Station Administration Specifics — provides detailed information regarding configuring your office network to allow easy integration of the Scan Station, how to properly configure login credentials and general network configuration details.

Chapter 6, Maintenance — provides cleaning and maintenance procedures for the Scan Station.

Chapter 7, Troubleshooting — provides a problem solving chart that you should refer to before calling Kodak Support.

Chapter 8, Glossary — provides descriptions for terms used throughout this document.

Supported network protocols

The Scan St ation 100 plugs directly into an Ethernet-ba sed IP network, using a standard RJ45 connection, working independently within the following environments:

• Microsoft Windows Server 2000 and Server 2003 (TCP/IP, MS sharing, SMTP, FTP, Printing)

• NetWare 3.x and 4.x with MS services for NetWare (TCP/IP, MS Sharing, SMTP, FTP)

• Unix/Linux environments (SMTP and FTP only)

NOTE:Your network environment may or may not support all of the

network protocols mentioned above.

The Scan St ation 100 supports sending att ached images by email using the Simple Mail Transfer Protocol (SMTP) and authenticated SMTP protocols. Methods supported for authenticated SMTP include: simple password, NTLM and Challenge Response.

NOTE: Kerberos support is not included at this time. Anonymous File Transfer Protocol (FTP) and authenticated FTP are

also supported, including proxy support. To use either form of authenticated FTP (with or without proxy), the FTP configuration will need sufficient credentials to access the FTP site. This information should be available from your network administrator.

While the Scan Station 100 can be used in heterogeneous networks with SMTP and FTP, printing to network printers and scanning to network shared folders requires Microsoft printer drivers and SMB (Server Message Block) drive access respectively. When used within a Microsoft NT Domain, the Scan Station accesses domain resources (shared drives and printers) with a standard domain user account, provided by the administrator . When used within a Microsoft wo rkgroup, the Scan Station may access workgroup resources (share drives and printers) without any login credentials providing workgroup PCs have been configured to allow guest access to their shared resources.

1-2 A-61588 July 2008

Most of the Scan Station’s features can be successfully used in heterogeneous network environments. On the Scan Station, printers are accessed via Microsoft printer drivers, which are installed on the Scan Station using Microsoft Point-and-Print technology. See the section entitled, “Configuring printers” in Chapter 4 for more information.

Operating system requirements

Dependencies Each of the features of the Scan Station are dependent on the

The Configuration Organizer which is installed on a separate PC, requires one of the following operating systems:

• Windows 2000 Service Pack 4 and above

• Windows XP Service Pack 2

Both require Microsoft .Net 2.0 Framework and Microsoft Installer v3.0, which will automatically be installed if not detected.

presence of the network services shown below.

• Scan to e-mail — to scan and send documents to an email recipient, the Scan Station must have access to a SMTP-MIME server. If your SMTP server requires authentication before use, you also need to supply credentials to the Scan Station. Supported SMTP authentication types include: simple passwords, NTLM and Challenge Response.

• Scan to shared folder — a Windows 98SE, Windows 2000, Windows XP, Windows Server 2000 or Windows Server 2003 based computer must publish their shared folder (the Scan Station’s destination) on the TCP/IP network, and the Scan Station network user must have permissions to access the folder.

• Scan to printer — a printer supported by Windows XP must be available on the network.

• Scan to FTP folder — the Scan Station can scan documents and send them to an FTP site using either authenticated or anonymous FTP and can also deliver files through a network proxy. Both network proxy and authenticated FTP require login credentials.

A-61588 July 2008 1-3

Administrative

Create the Administrative configuration file

Save the configuration file to a USB flash drive

Insert a USB flash drive to update the Scan Station

configuration and setup

The Configuration Organizer is the center of all Scan Station administration. With the Configuration Organizer you can create administrative configuration files and user configuration files. Setting up the Scan St ation requires the creation of an administrative configuratio n file. The Configuration Organizer must first be installed on a separate computer to properly setup and configure the Scan Station.

Administrative configuration files

Once installed, the Configuration Organizer is used to create an administrative configuration file, which is written to a USB flash drive (the Scan St ation 100 comes with three USB flash drives). To create an administrative configuration file, check Administrator on the File menu of the Configuration Organizer. The administrative configuration file is named KSS100.XML and is written to the flash drive (or any other location) as an encrypted file. Because this file is encrypted, it can only be decoded and read by the Kodak Scan Station 100 or the Configuration Organizer. This f ile can also be password protected, both on the USB flash drive and when it is written to the Scan Station. Once the file is written to the USB flash drive, the configuration file can be transported and installed on the Scan Station (see the following diagram).

1-4 A-61588 July 2008

The Scan Station automatically detects the presence of a USB flash drive and will search the drive for a KSS100.XML file. If the file is valid, the contents are examined for further actions. If the contents of the configuration file do not match the exact contents of the configuration currently stored on the Scan St ation, the administrator will be prompted to update the Scan Station with the contents of the configuration file on the flash drive. The administrator may or may not choose to update the Scan Station at this time.

If the OK button is selected, the administrator will be prompted, through a sequence of screens, to allow the configuration of the Scan Station.

If the Cancel button is selected, the Scan Station will be placed into administrative configuration mode. In this mode, the Scan Station automatically displays the Settings mode screen. The administrator can scroll through each of the setting groups and make modifications to each of the values. Any setting that requires more than a simple selection (e.g. a typed entry) will display a virtual keyboard that allows the entry of more complex data.

All changes to the Scan Station settings are saved to the Scan Station immediately and requires no further action on the part of the administrator. For more information about updating your Scan Station, see the section entitled, “Updating your Scan Station” in Chapter 5.

NOTE: Be careful when using the Scan Station in this mode, as it is

easy to inadvertently change settings. The Scan Station will remain in administrative configuration mode as long as the USB flash drive is inserted in the Scan Station. When the flash drive is removed, the Scan S t ation ret urns to “walk-up” mode and the Destinations screen will automatically be displayed.

User configuration files Advanced users can create their own configuration files that contain

personal scanning preferences. These users can start the Configuration Organizer, make the necessary changes to destinations and settings and save it on their USB flash drive. The main differences between a user and administrative configuration are:

• Only user configuration files can define flash drive folders.

• Only administrative configuration files can define printers.

• Only administrative configuration files can be used to modify the default settings on a Scan Station.

Once a user configuration file has been created and stored on a USB flash drive, the flash drive can be taken to a Scan Station and inserted into the USB port. The Scan Station automatically recognizes the presence of the flash drive and loads the settings found in the configuration file. Because it is a “User” configuration file, the user will not be asked or allowed to make any permanent changes to the Scan St ation’s configuration. Instead, all of the user’s destinations will appear on the Scan Station’s display and will be merged with the default destination groups.

The user’s personal destinations will appear in the top toolbar in the same order as the Scan Station’s default groups, except that each of the user’s personal groups will appear with a “User” profile image as part of the icon background.

If the user’s personal configuration contains changes to the scanner settings (all the values found in “Settings” mode), these settings temporarily replace the scanner’s default settings.

A-61588 July 2008 1-5

When a scan job is complete, the user’s USB flash drive can be removed from the Scan Station and the Scan Station display returns to the normal state with all of the default settings restored.

NOTE: For more information about configuring your Scan Station refer

to Chapters 3 and 4. For more information on password protection of the configuration file, refer to the section entitled, “Securing your Scan Station” in Chapter 5.

User types The Scan Station supports three different user types: Administrative,

Advanced and Walkup.

• Administrative users are responsible for setting up and maintaining the device.

• Advanced users create and carry their custom settings on a USB flash drive that they can use with the Scan Station to make scanning possible with one touch.

• Walkup users use the device by navigating through the default options the administrator has setup. Scanning is very easy but the walkup user may not have access to their personal email address book or custom scan settings the way an Advanced user does.

Scan Station security To ensure adequate security, the Scan Station will not read any

program or file from a USB flash drive, or any other removable USB device, other than a valid, encrypted configuration file created by the Configuration Organizer and a firmware update file created by Kodak.

The Scan St ation uses a firewall and blocks nearly all incoming ne twork traffic. It will only respond to an Echo (also known as a ping).

By design, the underlying operating system is not available to the administrator or user . Updates to the operating system and/or the Scan Station firmware will be made available on Kodak’s web site (http:// www.kodak.com/go/disupport) as needed.

The administrator can require a user to login before a scan session. For more information, see the section entitled, “Configuration options” in Chapter 3.

For more information regarding security, see the section entitled, “Securing your Scan Station” in Chapter 5.

1-6 A-61588 July 2008

What’s in the box Before you begin open the box and check the contents:

• Kodak Scan Station 100

• Input tray

• Output tray

• Special document feeder

• Power cord bundle

• Feed module

• Portable USB flash drives

• Welcome Folio which includes:

- Installation CD

- Registration sheets

- Printed User’s Guide, English

-Quick Tips Guide

- Quick Installation Guide

- Service Contact sheets

- Miscellaneous flyers

A-61588 July 2008 1-7

Unpacking and setting up the Scan Station

Installing the power cord 1. Select the appropriate AC power cord.

Installing the network cable 1. Select a (customer provided) 10/100 Base T drop cable.

Attaching the input tray 1. Locate the input tray slots on the Scan Station.

Carefully unpack the Scan Station 100 and place it on a clean, dry and level surface. Locate and attach the power cord, network cable and the input and output trays. Make sure the Scan Station cover is closed.

2. Plug one end of the power cord into the Scan Station.

3. Plug the other end of the power cord into the wall outlet.

2. Plug one end of the network cable into the network port of the Scan

Station located on the back of the scanner.

3. Plug the other end of the network cable into the network drop’s wall

outlet.

2. Align the input tray pins with the slots.

3. Push down on the input tray until it snaps into place.

1-8 A-61588 July 2008

Attaching the output tray and special document feeder

1. Locate the output tray holes on the Scan Station.

2. Insert the pin on the left side of the output tray/special document

feeder in the hole, then press the ribbed button on the right side of the output tray/special document feeder and insert the pin in the hole on the right side of the Scan Station.

Powering up the Scan Station

Turn the power on and wait a few moments while the device completes it’s self tests.

The Scan S ta tion is now ready to have a config uration file downlo aded. See Chapter 3, Initial Setup and Verification and Chapter 4, Configuring the Scan Station, for information on setting up the Scan Station and how create and download configuration files.

A-61588 July 2008 1-9

2 Pre-installation Checklist

It is recommended that you fill out this worksheet before installing the Kodak Scan Station 100. You will need this information about your network to create an administrative configuration for your Scan Station using the Configuration Organizer (provided with the Scan Station) and to complete the installation. Research any information you are unsure of before creating the administrative configuration file. If you have trouble filling out this worksheet, see the person who manages your network.

NOTE: This installation shows what you will need to install the Scan Station as of the date of this

document. As we improve our products from time to time, check the Kodak website (http://www.Kodak.com/go/disupport) for the latest version.

Language Settings — found under the Settings button in the Configuration Organizer or Administration GUI.

Parameter Name Description/Sample Your Setting Notes Language Name of GUI/OCR language Default: English.

Device Settings — found under the Settings button in the Configuration Organizer or

Administration GUI

Parameter Name Description/Sample Your Setting Notes Device Name NETBIOS name of the Scan

Stat ion. The default is the Scan Station’s unique serial number (e.g., KSSXXXX-XXXX, where X=the serial number)

IP Address Settings — Automatic Automatic (DHCP) This is the default. If selected, the IP address, subnet

IP Address Settings — Static Static (IPv4)

• IP Address

• Subnet Mask

• Default Gateway

• Preferred DNS Server

• Alternate DNS Server

• Preferred WINS Server

Standard IPv4 address (e.g., 192.0.0.1) Scan Station’s IP address

Scan Station’s Subnet Mask (e.g.,

255.255.255.0) IP of default gateway on the

network IP of domain name Server #1 If this number is incorrect, you may

IP of the alternate domain name Server #2

IP of Windows Internet Name Server #1

It is recommended that you do not change this setting. Must be unique

(up to 15 characters) on the network/ subnet. You can leave this field unchanged as ”Scan-Station” to avoid overwriting an existing device name. See Chapter 5, Scan Station Administration Specifics for more information.

mask, and DNS server of the Scan Station are set automatically by the DHCP server.

Complete this and the other network sections only if you are not using DHCP.

Only these numbers are allowed: 0, 128, 192, 224, 248, 252, 254 and 255.

not be able to reach some network locations.

A-61588 July 2008 2-1

Device Settings (continued) — found under the Settings button in the Configuration Organizer or Administration GUI

Parameter Name Description/Sample Your Setting Notes

• Alternate WINS Server

Device Password Optional numeric password to

Network User Name Account on the Microsoft Server

Network Password Domain password for network user

Network Domain Name of Microsoft Server 2000 or

IP of Windows Internet Name Server #2

restrict access to the Scan Station. 4 digits (e.g. 1234).

2000 or Server 2003 domain the Scan Station uses for access to the network driver and printers.

name (e.g., 1Df4781).

Server 2003 domain the network user name belongs to (e.g., Mycompany).

Entered via the virtual keyboard at each access.

Novell eDirectory and Linux/Unix are not supported for login at this time. This is required to access shared folders and network printers.

Must be a valid Microsoft format.

This is not necessarily the same as an Internet domain (company.com). For more on domain naming conventions, see http://support.microsoft.com/kb/ 909264/en-us.

2-2 A-61588 July 2008

Email Server Settings — found under the Settings button in the Configuration Or ganizer or Administration GUI.

Parameter Name Description/Sample Your Setting Notes SMTP Settings

• Server Address

• Credentials

•Port

• SSL

LDAP Settings

• Server Address

• Credentials

•Port

• Base DN

• Common Name Tag

• Email Address Tag

Return Email Address

Maximum Attachment Size

Custom Email Addresses

Fully qualified domain name or IPv4 address of the SMTP server (e.g., smtp-server. company.com or 192.0.0.1).

User name, password and network domain. Required to access the SMTP server.

Default: 25 Only change if your email server

Secure Socket Layer Typically unchecked. Check only if

Fully qualified domain name or IPv4 address of the LDAP server (e.g., ldap-server. company.com or 192.0.0.1).

User name, password and network domain. Required to access the LDAP server.

Default: 389 Only change if your LDAP server

Base Distinguished Name Contact your corporate LAN

Default: cn Contact your corporate LAN

Default: email Contact your corporate LAN

This is the address that bounced emails are returned to (e.g., bounce@company.com). This address will also appear as the “From” address when sending email.

1-99 MB Default: 10 MB

Enables/disables the custom Email address option, allowing the entry of email addresses that do not appear in your address book.

Use IPv4 to eliminate any DNS issues when troubleshooting.

Required for authenticated SMTP. NOTE: This is not necessarily the same as the credentials defined under Device Settings.

communicates on an IP port that is not Port 25.

you are sure your email server requires it.

Use IPv4 to eliminate any DNS issues when troubleshooting.

Required for authenticated LDAP. NOTE: This is not necessarily the same as the credentials defined under Device Settings.

communicates on an IP port that is not Port 389.

administrator for more details on this setting.

Select a person who will receive notification that an email address could not be reached.

Email operations that create files larger than this will fail. This should

match the limitations defined by your email server.

Typically enabled; may be disabled in more secure environments.

A-61588 July 2008 2-3

3 Initial Setup and Verification

This chapter provides instructions for installing the Configuration Organizer and procedures for setting up your Scan Station to work properly on your office network. Before you begin, you need to know some basic information about your network configuration as well as network addresses (e.g., your Email server and any shared folders you may want to access from your Scan Station). Refer to the PreInstallation Checklist in Chapter 2 as you are configuring your Scan Station.

Installing the Configuration Organizer

1. Insert the CD. The installation software starts up automatically. NOTE: If .NET Framework 2.0 and MSI 3.x is not already installed,

the Configuration Organizer installer will install them before installing the Configuration Organizer application.

2. Click Next. The Welcome screen will be displayed.

A-61588 July 2008 3-1

3. Click Next. The License Agreement screen will be displayed.

4. Read the license agreement, click I Agree and then click Next. The

Select Installation Folder screen will be displayed.

5. Enter, or browse to, the folder where you want to install the

Configuration Organizer or keep the default setting. You may also install the application for Everyone or Just Me (yourself), then click Next.

NOTE: It is recommended that you accept the default settings.

3-2 A-61588 July 2008

The Confirm Installation screen will be displayed.

6. Click Next. The installation will start and progress will be displayed.

A-61588 July 2008 3-3

7. When the installation is complete, the Installation Complete screen

will be displayed.

8. Click Close.

Installing the optional fax modem

To install the optional Kodak Scan Station Fax Modem Accessory (CAT No. 128 0528):

NOTES:

• Before installing the optional fax modem accessory, verify that you

are running Version 2.0 or greater. Go to www.kodak.com/go/ disupport for more information about updating.

• The Kodak Scan Station Fax Modem Accessory is only available on

the Scan Station 100 and Scan station 100 Plus with serial numbers higher than (or equal to): 45325000 and Scan Station 120EX’s with serial numbers higher than (or equal to) 45334500.

1. Plug in the standard RJ-1 1 phone line into the p hone connector port

on the front of the modem. Be sure the other end of the phone line is connected to your fax line outlet.

2. Plug in the USB connector to the back of the modem.

3. Plug the other end of the USB connector into the back of the Scan

Station.

NOTE: The USB connectors on the back of the Scan Station may

be covered by a black rubber plug. Remove this plug to expose the two USB ports (located below the ethernet port).

3-4 A-61588 July 2008

Configuring your Scan Station

This section provides procedures for configuring your Scan Station to connect to your office network environment. You will need to enter network-specific settings. This information should already be filled in on the Pre-installation Checklist in Chapter 2.

NOTE: Using the PC keyboard to enter information is faster than

clicking letters and numbers on the virtual keyboard/keypad.

1. Double-click the Configuration Organizer icon on your desktop to

launch the application. Because you are setting up the Scan S tation, select the Administrator option under the File menu.

2. Click the Settings button to display the Configuration screen.

A-61588 July 2008 3-5

Password protecting the configuration file

As an administrator , you want to p assword protect the co nfiguration file from being inadvertently overwritten. Other users who have access to the Configuration Organizer can create an Administrator version of a configuration file and without knowing it, replace the Scan Station settings with their own. If you password protect the configuration file, then only an administrator who knows the password can overwrite the settings on the Scan Station.

To password protect your configuration file:

1. Select User>Configuration Password. The Configuration

Password dialog box will be displayed.

2. Enter a New password (up to 4 digits).

3. Enter the password again to confirm it.

4. Click OK.

NOTE:After applying the configuration file to the Scan Station,

future attempts to modify the configuration file will require the entry of this password. If you lose or forget this password, you will need to cont act Kodak service to unlock your Scan Station and provide the latest KSS100.XML file.

3-6 A-61588 July 2008

Language setting The language you select will be used to configure the Scan Station’s

user interface as well as the language that will be used for the Optical Character Recognition function (e.g., when creating a searchable PDF file).

• Click the desired language.

A-61588 July 2008 3-7

Device settings The Device icon displays a list of settings which will be used to

configure the Scan Station to work on your office network.

1. Click the Device icon.

2. Enter a device name that is not already assigned to a device on

your office network. Your Device Name must be unique. If you attempt to enter a name that already exists on your of fice network, a warning message will be displayed, and, as a result, one of the devices will be removed from the network. When finished, click Done on the keyboard.

NOTE: The Scan Station is configured with a unique device name.

If you do not want to change this device name, leave this field unchanged with the default information called “ScanStation”.

3-8 A-61588 July 2008

3. Select IP Address to configure the device’s network address.

Select one of the following:

• If your network uses dynamic IP addresses, click Automatic (DHCP), and proceed to the next section, “E-mail settings”.

• If your network uses static IP addresses, click Static (IPv4) and continue with Step 3.

• If all the static IP Address options are not displayed, use the up and down arrows.

• All of the options on the Static IP Address screen will display a keyboard/keypad for entering information. When finished making an entry in the following fields, click Done on the keyboard/ keypad to accept the values and close the screen.

- Click IP Address and enter the address.

- Click Subnet Mask and enter the mask.

- Click Default Gateway and enter the gateway address.

- Click Preferred DNS Server and enter the server address.

- Click Alternate DNS Server and enter the server address.

- Click Preferred WINS Server and enter the server address.

- Click Alternate WINS Server and enter the server address. NOTE: Configuring the DNS and WINS servers may not be

required.

A-61588 July 2008 3-9

4. If you want to protect access to the Scan Station with a password, select Device/Administrator Password to display the keypad. Enter a 32-character alphanumeric password. You will be asked to re-enter the password. When finished, click Done.

NOTES:

• If you assign a device password, all users will be prompted to enter

this password every time they use the Scan Station. This does not take the place of password protecting your Scan Station’s configuration file.

• If Force User Login is enabled, this password will be used as the

administrator account password.

5. Click Default Credentials to define the Username, Password, and Domain required to access network resources.

• Click Username to display the k eybo ard. Enter the network user

name assigned to the Scan Station’s computer and click Done. For more information see the section entitled, “Network Configuration details“ in Chapter 5.

NOTE: If you want the Scan Station to have access to network

printers or network shared folders, the user name must be associated with a network account that has sufficient privileges to access these resources.

•Click Password to enter the password for the network user

name. Y ou will be asked to re-enter the p assword. When finished, click Done.

NOTE: This password is only used by the Scan Station and it will

never be displayed in readable form.

•Click Domain. Enter the Microsoft NT network domain name

which the Scan Station will be connected to. In a workgroup environment, this field can be left blank.

3-10 A-61588 July 2008

6. Click Remote Configuration to allow your Scan Station to be remotely configured. Refer to the section entitled “Updating your Scan Station” (Method 3) in Chapter 5 for more information. When selected, the Remote Configuration Settings screen will be displayed.

- Enter a network folder where the Scan Station will find updated

configuration settings.

- Select which days of the week and time of day this operation will

be performed.

- Select the time of day you want your Scan Station to check for

updates.

7. Click Done.

A-61588 July 2008 3-11

E-mail settings For the Scan Station to send documents to email recipients, you must

define how the Scan Station will access your email server.

• Click the E-mail icon. The E-mail settings will be displayed.

You can set the SMTP Settings, LDAP Settings, Return Email Address, and the Maximum Attachment Size from the E-mail screen. Refer to the sections that follow for detailed information and procedures.

SMTP settings 1. From the E-mail screen, click the SMTP Settings option. The

following screen will be displayed.

2. Select the SMTP Server Address. The virtual keyboard is displayed allowing you to enter information. You can enter either a fully qualified domain name (e.g., mailserver.mycompany.com) or an IP address. When finished entering the SMTP Server Address, click Done.

3-12 A-61588 July 2008

3. Select Credentials to define the email server credentials.

NOTE: If you are using an unauthenticated SMTP server, you do

not need to make any selections in the Credentials fields.

The Credentials screen will be displayed.

Enter a Username, Password and an optional Domain name for the email server account that the Scan Station will log into. Even though these credentials may be the same as the Default Credentials, they must still be defined here.

For each of these settings the virtual keyboard will be displayed. When finished, click Done.

A-61588 July 2008 3-13

4. Most email servers communicate on Port 25. If your email server communicates on a different port, click on Port.

The virtual keyboard will be displayed where you can enter a new port number. When finished, click Done.

5. The default for SSL is Do not use SSL. If your email server requires Secure Socket Layer (SSL), click SSL and enable the Use SSL option, then click Done to return to the E-mail screen.

3-14 A-61588 July 2008

+ 99 hidden pages