ikan TIMEIT User Manual
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© 2010 ikan Corporation info@ikantimeit.com • 1+713-272-8822 • ikantimeit.com
This manual was written to correspond with ikan TimeIt v 1.0
Table of Contents:
I. Main Menu Functions
a. Main Menu
i. Standard Mode / Advanced Mode
ii. Employee List
iii. Full View / Compact View
b. Clocking In / Out
c. Change Status / Set Break
d. Settings
i. Change Theme Color
ii. Change User Password
iii. Change Server IP
e. Admin Login
II. Advanced User Functions
a. Control Panel
b. User Management
i. Features
ii. Search / Sort
iii. Create
iv. Delete
v. Disable User
vi. Report Role
III. Company information
a. Company Settings
b. Licensing
c. Contact ikan
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© 2010 ikan Corporation info@ikantimeit.com • 1+713-272-8822 • ikantimeit.com
This manual was written to correspond with ikan TimeIt v 1.0
I. MAIN MENU FUNCTIONS
a. Main menu
i. Standard / Advanced Modes
STANDARD Mode includes:
ADVANCED Mode includes:
ii. EMPLOYEE LIST
The Employee List can be access by all users from the main menu, in the
NOTE: only Administrators can see the employment status of your users.
iii. FULL VIEW / COMPACT VIEW
To see users both in and out of the office, select Full View on the upper
NOTE: If you are on break, it will be displayed in the Full View next to your
b. CLOCKING IN/OUT:
i. Click the IN/OUT button on the bottom right of the window. Enter Username,
Password. Check “Remember Password” to have the User’s password stored for
future log-ins. Select Login.
o Employee List
o Full/Compact View
o Admin Login
o Settings (displayed as a little wrench, in the upper right of the
window)
o HELP (a “?” denotes the help menu, in the upper right of the
window)
o IN / OUT button
o Employee count (IN:##) & (OUT:##) (bottom left)
o Weekday, Month, day, Year, Current Time (bottom left)
o All STANDARD options
o Control Panel
o Report
o Admin Logout
upper left. It provides a full list of all employees registered, including their
username. Items can be sorted using the column headers at the top.
right of the main window. Clicking once will display the OUT LIST as well as
the IN LIST. Here, you can see when users left, which user is out, the period
of time they’ve been clocked out, and their current status. To return to the
previous view, click Compact View
username.
A screen will pop up, showing the following information:
For Clocking IN:
I. Last OUT time: YYYY-MM-DD hh:mm (24hr)
II. “You left: HHH—MM—SS ago”
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© 2010 ikan Corporation info@ikantimeit.com • 1+713-272-8822 • ikantimeit.com
This manual was written to correspond with ikan TimeIt v 1.0
For Clocking OUT:
I. Last IN time: YYYY-MM-DD hh:mm (24hr)
II. “you worked: HHH—MM—SS”
ii. Click CLOCK IN to finish clocking in OR CLOCK OUT if leaving for the day.
NOTE: if you log in or out beyond the designated period, you will be asked to
provide a reason. Select from the reasons provided in the drop down menu and
click OK. If you do not see your reason, or know the designated leeway periods,
please contact your system administrator.
c. CHANGE STATUS / SET BREAK:
To change your status while clocked in, go to the upper left drop down menu titled
[Status], next to USER: (your name). A list of acceptable status should display. An
Administrator can access and change these options upon request.
BREAK:
o GO ON BREAK: Click the IN/OUT button used for log in, enter your username
and password, click Login, and select BREAK. Click OK to exit.
NOTE: You must be logged in to go on break.
o LEAVE BREAK: CLOCK IN as normal.
d. ADMIN LOGIN
Features:
The Admin Login grants special features and permissions to the user
who logs in. With Admin Login, you can:
Access the Control Panel (Administrative Console)
Create user Reports and print-outs of Employee timesheets
Edit Employee IN and OUT status from the MAIN MENU, including
clocking users out remotely.
NOTE: If a user (e.g. a receptionist) needs to modify or change other employee’s
status, or make reports detailing employee activity, DO NOT GIVE THEM THE
ADMINISTRATOR LOGIN. The function Report Role is capable of this, accessed
via Admin Login > Control Panel > User Management > Report Role column.
o Once enabled, the user can access elevated priveleges by going
e. SETTINGS menu
The SETTINGS button is shown as a little wrench in the upper right of the MAIN
MENU It gives you access to:
“Show Login on Program Start” (check to enable)
Change Theme Color
To change the theme color, click Settings > Change Theme
To return to ikan TimeIt’s default color, click Settings->Change
to Admin Login and entering their Username and Password.
Color > Click desired color on multi-color bar (below: “Click
above to change Color”)
Theme Color-> select “Default Color”
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