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Distributed Print
Management Services
A better way to manage output
“… an estimated
20% of all calls
to IT helpdesks
being printer related…”
Print Management:
Taking Control of Hidden Print Costs, AIIM
E-DOC Magazine, February 2007
Pursue one more area of optimization
Do you know that distributed ofce output accounts for up to 20 percent
of total printing costs, which can be as much as 1-3 percent of a company’s
total revenue?1 Make a quick calculation and you can see that savings in this
area can be a boon to your operations budget. What savings can you expect
through outsourcing and right-sizing your output environment? A reason-
able target is 10-30 percent.
Standardize, Simplify, Save
n Reduce cost of hardware
acquisition, supplies, and
maintenance
n Increase device availability
and utilization
n Improve end-user satisfaction
and productivity
n Boost control and predictability
n Reduce administrative costs
• Consolidate budgets and
purchasing
• Reduce the number
of vendors and
purchase orders
• Standardize hardware
and supplies
• Decrease supplies
inventory
• Simplify training and
operation
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You’ve most likely consolidated servers and storage and addressed network
and desktop issues. It’s time to tackle your output environment. As much as
45 percent of the costs of print are hidden, which makes it difcult to as-
sess the true total cost of print. As a result, output decisions may be based
only on the visible costs of acquisition and operating expenses. InfoPrint
Distributed Print Management Services (DPMS), a managed services offering,
can help you identify and control hidden costs – both initial and ongoing,
through right-sizing, best practices, and experienced oversight.
Reduce cost through right-sizing
Print, copy, fax and scan devices may be scattered all over your
company. Without a plan and ongoing management, devices
tend to proliferate and pose a serious cost-control challenge,
especially if you want to take advantage of electronic document
delivery, automated workows, and digital archives. If your envi-
ronment includes devices from multiple vendors, complexity goes
up signicantly.
You can move from paper to digital, and optimize processes, far
more efciently and cost effectively when you have the correct
number and type of devices. InfoPrint Solutions Company™, a
Ricoh-IBM joint venture, has the right people, skills, experience,
and technology to help you centralize and simplify your output
environment and provide a single point of management.
“A managed services offering, can help you
identify and control hidden costs.”
Print Management: Taking Control of Hidden Print Costs, AIIM E-DOC Magazine, April 10, 2007
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