HTC GREATWALLB, GREATWALLA userss manual Part III

Scheduling

DRAFT - Revised 10/14/02

2. Select “Use this picture as the background” check box.

3. Tap Browse to select a picture from File Explorer.

4. Tap the Items tab to select or reorder the information on the Today screen.

5. Tap an item to highlight it.

6. Tap Move Up or Move Down to change the order of items on the Today screen.

You cannot change the placement of the Date on the Today

✎

screen.

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7. Tap the down arrow associated with “Display Today screen if device is not used for...hours” check box to determine how many hours must pass before the Today screen displays.

8. Tap OK.

Using the Calendar

Use the Calendar to schedule appointments and set reminders. View your calendar by:

■ Agenda

■ Day

■ Week

■ Month

■ Ye ar

Keep the amount of information in your appointments small in order to conserve memory.

Scheduling

Shortcut: Press the Calendar application button on the Today screen to navigate quickly to Calendar.

Looking at the Calendar

By default, the Calendar first appears in the Agenda view. The Agenda view provides the most detail about your appointments.

From the Start menu, tap Calendar to view your appointments.

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Scheduling

Changing the Calendar View

By default, the Calendar first appears in the Agenda view, which provides the most detail about your appointment. You can also view your calendar by:

■ Day

■ Week

■ Month

■ Ye ar

1. From the Start menu, tap Calendar.

2. Tap the Agenda, Day, Week, Month, or Yea r icon to see your calendar in that view.

Customizing the Calendar Appearance

Change the appearance of your calendar by setting the 1st day of the week, deciding how many days in a week you want to view, showing the number of weeks and the half-hour time slots, deciding to use a large font, and deciding to set reminders for new items. You can also display several icons that give visual information about your appointments, including:

■ Reminder

■ Recurrence

■ Note

■ Location

■ Attendees

■ Private

You can determine whether to send meeting requests through ActiveSync 3.5 or an e-mail service.

1. From the Start menu, tap Calendar.

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2. Tap Tools.

3. Tap Options.

4. Select the calendar options.

5. Tap OK.

Scheduling Appointments

Scheduling

Keep the amount of information in your appointments small to conserve memory.

Shortcut: You can schedule an appointment and set a reminder from the Today screen.

1. From the Start menu, tap Calendar.

2. Tap New to schedule an appointment.

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Scheduling

3. Enter a subject or select from the Subject drop-down list.

4. Tap any item to enter additional information.

5. Tap OK to schedule the appointment.

Creating Reminders

You can create a reminder when you are scheduling an appointment or you can do it at a later date.

1. From the Start menu, tap Calendar.

2. Tap an appointment.

3. Tap Edit.

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4. Tap the second Reminder field to select the time interval between reminders. The default is 15 minutes.

Deleting Appointments

1. From the Start menu, tap Calendar.

2. Tap an appointment.

Scheduling

3. Tap Tools.

4. Tap Delete Appointment.

5. Tap Ye s to confirm deletion.

Categorizing Appointments

Use categories to filter the appointments in your calendar.

1. From the Start menu, tap Calendar.

2. Tap an appointment.

3. Tap Edit.

4. Tap the Categories field to see a list of available categories.

5. Tap Add/Delete to create a category.

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6. Enter the name of the new category.

7. Tap Add.

8. Tap OK to place your appointment in the category.

9. Tap the Categories field to place your appointment in more categories.

10. Tap additional category names to select them.

11. Tap OK to list the categories you selected in the Categories

field.

12. Tap OK to save the category information and return to the Calendar screen.

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Requesting Meetings

You can schedule a meeting and send a meeting request through ActiveSync or an e-mail service.

You must enter contacts with e-mail addresses in the Contacts

✎

application and set up the Inbox application to send and receive e-mail before you can send a meeting request.

To request a meeting:

1. From the Start menu, tap Calendar > Tools > Options.

2. Tap the “Send meeting requests via” down arrow.

3. Tap the e-mail service you want to use to send a meeting

request, then tap OK.

4. Tap New to create a new appointment.

5. Enter the information.

Scheduling

6. Tap the Attendees field.

7. Tap the contacts you want to invite to the meeting.

8. Tap OK to add the attendees.

9. Tap OK to schedule the meeting.

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Scheduling

10. Tap Ye s to inform attendees about the meeting.

Using Tasks

You can use Tasks to:

■ Create new tasks

■ Set a reminder for a task

■ Delete a task

■ Sort your task list by category, status, priority, subject, start

date, and due date

Creating a Task

To create a task from the Today screen.

1. From the Start menu, tap Tasks.

2. Tap New to create a new task.

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3. Enter a subject or select from the Subject drop-down list.

4. Tap any item to enter additional information.

5. Tap Due to add a due date for the task.

6. Tap Reminder, then select “Remind me.”

7. Tap the date to select when you want to be reminded.

8. Tap OK to set the reminder and create the task.

Creating a Task Quickly

Create a task quickly by customizing Tasks, so you see an Entry Bar at the top of the Ta sk s screen.

1. From the Start menu, tap Tasks > Tools > Entry Bar.

2. Enter the subject.

3. Set a priority:

a. For high priority, tap the exclamation point.

b. For low priority tap the down arrow icon.

c. For normal priority, do not tap an icon.

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Scheduling

4. Tap outside the Entry Bar to add the task to your task list.

Deleting a Task

1. From the Start menu, tap Tasks.

2. Tap the task you want to delete.

3. Tap Tools.

4. Tap Delete Task.

5. Tap Ye s to permanently delete the task.

Sorting Tasks

1. From the Start menu, tap Tasks.

2. Tap the down arrow at the top left of the screen to sort the task list by category.

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3. Select a category.

4. Tap the down arrow at the top right of the screen to sort the task list by status, priority, subject, start date, or due date.

5. Select a sort option.

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Scheduling

Changing the Appearance of Tasks

You can change the appearance of Tasks to use a large font, show the start and end dates, and set reminders for new items.

1. From the Start menu, tap Tasks > Tools > Options.

2. Select the Ta sk s options.

3. Tap OK.

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Using the Software

Use the software applications on your HP iPAQ h2200 Series to:

■ Open or create Word documents

■ Open or create Excel workbooks

■ Use Audio Player

■ Use Pocket Internet Explorer

■ Use Windows Media Player

■ Read eBooks with Microsoft Reader

Using Pocket Word

Use Pocket Word to create new Word documents from your iPAQ h2200 Series or to synchronize existing Word documents from your computer to your iPAQ h2200 Series.

Microsoft ActiveSync converts Word documents into the Pocket Word format and changes the .doc extension to a .psw extension.

CAUTION: Because Microsoft ActiveSync converts Word documents

into the Pocket Word format, you may lose some formatting from the original Word document.

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Using the Software

Pocket Word does not support the following items:

■ Columns

■ Numbered lists

■ Headers and footers

■ Footnotes

■ Style sheets

For more help with Pocket Word, tap Help from the Start menu,

✎

then tap Pocket Word.

Use ActiveSync to move existing Word documents to your iPAQ h2200 Series, convert them automatically to the Pocket Word format, and open them. Pocket Word recognizes and displays documents in one folder below My Documents.

For example, if you created another folder in the Personal folder in My Documents, the documents in that folder will not be shown.

Creating a Word Document

To create a new document from the Toda y screen:

1. From the Start menu, tap Programs > Pocket Word.

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Using the Software

2. Tap New to create a new document.

3. Tap View, then tap Toolbar to display the format toolbar.

4. Tap OK to close and save the document.

The document is automatically saved as a Pocket Word Document with the first few words of your text as its name. You may want to rename it.

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Using the Software

Opening a Word Document

1. From the Start menu, tap Programs > Pocket Word.

2. Tap a document to open it.

Changing Pocket Word options

You can select:

■ A default template

■ Whether documents are stored in main memory or on a

memory card

■ Which types of documents are displayed in the list view

To change Pocket Word options:

1. From the Start menu, tap Programs > Pocket Word.

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Using the Software

2. Tap Tools, then Options.

3. Tap the Default template down arrow to select a default template.

4. Tap the Save to down arrow to store documents in main memory or on a memory card.

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Using the Software

5. Tap the Display in list view down arrow to select which types of documents to display in the list view.

6. Tap OK to save the options.

Finding more Help for Pocket Word

1. From the Start menu, tap Help.

2. Tap Pocket Word.

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Using Pocket Excel

Create Excel workbooks from your iPAQ h2200 Series or synchronize existing Excel workbooks from your computer to your iPAQ h2200 Series. ActiveSync converts Excel workbooks into the Pocket Excel format and changes the .xls extension to a .pxl extension.

CAUTION: Because ActiveSync converts Excel workbooks into the

Pocket Excel format, you may lose some formatting from the original Excel workbook.

Pocket Excel does not support the following items:

■ Data validation

■ Cell notes

■ Add-ins

■ Protection

Using the Software

■ Scenarios

■ Object charts

■ Vertical alignment

■ Text boxes

■ Embedded OLE objects

■ Hyperlinks

For more help with Pocket Excel, tap Help from the Start menu,

✎

and tap Pocket Excel.

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Using the Software

Creating a Workbook

You can create a new workbook from the To da y screen by

✎

tapping New.

To create a new workbook:

1. From the Start menu, tap Programs > Pocket Excel.

2. Tap New to create a new workbook.

3. Tap OK to close and save the workbook.

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The workbook is automatically saved as a Pocket Excel workbook named Book1. Depending on how many workbooks you have created since opening Pocket Excel, you may want to rename it.

Opening a Document

CAUTION: Pocket Excel only recognizes and displays documents

saved in the My Documents folder or one folder below it. Files saved elsewhere cannot be displayed.

To open an Excel file:

1. From the Start menu, tap Programs > Pocket Excel.

2. Tap a workbook to open it.

Changing Excel Options

Using the Software

You can change options to select:

■ A template for new workbooks

■ Whether workbooks are stored in main memory or on a

memory card

■ Which types of workbooks are displayed in the list view

To change Excel options:

1. From the Start menu, tap Programs > Pocket Excel.

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