HTC EXCA Users Manual

User Manual

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Congratulations on the purchase of your new Windows Mobile™ Smartphone!

Please Read Before Proceeding.

THIS DEVICE IS NOT FULLY CHARGED WHEN YOU TAKE IT OUT OF THE BOX

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER

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CASING

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone conversations, and stipulate
that you must inform the person with whom you are speaking that the conversation is being
recorded. Always obey the relevant laws and regulations of your country when using the
recording feature of your phone.

COPYRIGHT INFORMATION

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync,
Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered trademarks
or trademarks of Microsoft Corporation in the United States and/or other countries.

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Important Health Information and Safety Precautions

When using this product, the safety precautions below must be taken to
avoid possible legal liabilities and damages.

Retain and follow all product safety and operating instructions. Observe all
warnings in the operating instructions on the product.

To reduce the risk of bodily injury, electric shock, fire and damage to the
equipment, observe the following precautions.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the
designated battery or power supply unit. Other usage may be dangerous
and will invalidate any approval given to this product.

SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATION

CAUTION – Improper grounding when connecting the product to an
associated equipment can result in a risk of electric shock.

This product is equipped with a USB cable for connecting the product
to a desktop or notebook computer. Be sure your computer is properly
grounded (earthed) before connecting the product to the computer. The
power supply cord of a desktop or notebook computer has an equipment­grounding conductor and a grounding plug. The plug must be plugged
into an appropriate outlet which is properly installed and grounded in
accordance with all local codes and ordinances.

SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT

• Use the correct external power source

A product should be operated only from the type of power source
indicated on the electrical ratings label. If you are not sure of the type
of power source required, consult your authorized service provider or
local power company. For a product that operates from battery power
or other sources, refer to the operating instructions that are included
with the product.

• Handle battery packs carefully

This product contains a Li-Ion/Li-Ion Polymer battery. There is a risk
of fire and burns if the battery pack is handled improperly. Do not
attempt to open or service the battery pack. Do not disassemble, crush,

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puncture, short external contacts or circuits, dispose of in fire or water,
or expose a battery pack to temperatures higher than 60˚C (140˚F).

WARNING!

Danger of explosion if battery is incorrectly replaced. To
reduce risk of fire or burns, do not disassemble, crush,
puncture, short external contacts, expose to temperature
above 60oC (140oF), or dispose of in fire or water. Replace only
with specified batteries. Recycle or dispose of used batteries
according to the local regulations or reference guide supplied
with your product.

SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT

Keep this product away from excessive moisture and extreme temperatures.
Do not leave the product or its battery inside a vehicle or in places where
the temperature may exceed 60°C (140°F), such as on a car dashboard,
window sill, or behind a glass that is exposed to direct sunlight or strong
ultraviolet light for extended periods of time. This may damage the product,
overheat the battery, or pose a risk to the vehicle.

PREVENTION OF HEARING LOSS

CAUTION –Using earphones or headphones and prolonged listening at high
volume levels may cause permanent hearing loss.

NOTE:

For France, mobile headphones or earphones for this device
(Manufactured by Supplier Name: Merry, Model Numbers
EMC220-001) has been tested to comply with the Sound
Pressure Level requirement laid down in NF EN 50332-1:2000
standard as required by French Article L. 5232-1.

SAFETY IN AIR CRAFTS

Due to the possible interference caused by this product to an aircraft’s
navigation system and its communications network, using this device’s
phone function on board an airplane is against the law in most countries. If
you want to use this device when on board an aircraft, remember to turn off
your phone by switching to Flight Mode.

ENVIRONMENT RESTRICTIONS

Do not use this product in gas stations, fuel depots, chemical plants or
where blasting operations are in progress, or in potentially explosive
atmospheres such as fuelling areas, fuel storehouses, below deck on
boats, chemical plants, fuel or chemical transfer or storage facilities, and
areas where the air contains chemicals or particles, such as grain, dust, or
metal powders. Please be aware that sparks in such areas could cause an
explosion or fire resulting in bodily injury or even death.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where
flammable materials exist, the product should be turned off and the user
should obey all signs and instructions. Sparks in such areas could cause an
explosion or fire resulting in bodily injury or even death. Users are advised
not to use the equipment at refueling points such as service or gas stations,
and are reminded of the need to observe restrictions on the use of radio
equipment in fuel depots, chemical plants, or where blasting operations
are in progress. Areas with a potentially explosive atmosphere are often,
but not always, clearly marked. These include fueling areas, below deck on
boats, fuel or chemical transfer or storage facilities, and areas where the air
contains chemicals or particles, such as grain, dust, or metal powders.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services with
handheld devices, except in the case of emergency. In some countries,
using hands-free devices as an alternative is allowed.

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SAFETY PRECAUTIONS FOR RF EXPOSURE

• Avoid using your device near metal structures (for example, the steel

frame of a building).

• Avoid using your device near strong electromagnetic sources, such as

microwave ovens, sound speakers, TV and radio.

• Use only original manufacturer-approved accessories, or accessories

that do not contain any metal.

• Use of non-original manufacturer-approved accessories may violate

your local RF exposure guidelines and should be avoided.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this
device is forbidden in most hospitals and medical clinics.

If you use any other personal medical device, consult the manufacturer
of your device to determine if it is adequately shielded from external
RF energy. Your physician may be able to assist you in obtaining this
information.

Turn the phone OFF in health care facilities when any regulations posted in
these areas instruct you to do so. Hospitals or health care facilities may be
using equipment that could be sensitive to external RF energy.

HEARING AIDS

Some digital wireless phones may interfere with some hearing aids. In the
event of such interference, you may want to consult your service provider,
or call the customer service line to discuss alternatives.

NONIONIZING RADIATION

This product should be operated in the suggested normal condition only
to ensure the radiative performance and safety of the interference. As with
other mobile radio transmitting equipment, users are advised that for
satisfactory operation of the equipment and for the safety of personnel, it
is recommended that no part of the human body be allowed to come too
close to the antenna during operation of the equipment.

GENERAL PRECAUTIONS

• Heed service markings

Except as explained elsewhere in the Operating or Service
documentation, do not service any product yourself. Service needed
on components inside these compartments should be done by an
authorized service technician or provider.

• Damage requiring service

Unplug the product from the electrical outlet and refer servicing to
an authorized service technician or provider under the following
conditions:

• Liquid has been spilled or an object has fallen into the product.

• The product has been exposed to rain or water.

• The product has been dropped or damaged.

• There are noticeable signs of overheating.

• The product does not operate normally when you follow the

operating instructions.

• Avoid hot areas

The product should be placed away from heat sources such as
radiators, heat registers, stoves, or other products (including amplifiers)
that produce heat.

• Avoid wet areas

Never use the product in a wet location.

• Avoid using your device after a dramatic change in temperature

When you move your device between environments with very different
temperature and/or humidity ranges, condensation may form on or
within the device. To avoid damaging the device, allow sufficient time
for the moisture to evaporate before using the device.

NOTE: When taking the device from low-temperature conditions into a

warmer environment or from high-temperature conditions into
a cooler environment, allow the device to acclimate to room
temperature before turning on the power.

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• Avoid pushing objects into product

Never push objects of any kind into cabinet slots or other openings
in the product. Slots and openings are provided for ventilation. These
openings must not be blocked or covered.

• Mounting Accessories

Do not use the product on an unstable table, cart, stand, tripod, or
bracket. Any mounting of the product should follow the manufacturer’s
instructions, and should use a mounting accessory recommended by
the manufacturer.

• Avoid unstable mounting

Do not place the product with an unstable base.

• Use product with approved equipment

This product should be used only with personal computers and options
identified as suitable for use with your equipment.

• Adjust the volume

Turn down the volume before using headphones or other audio
devices.

• Cleaning

Unplug the product from the wall outlet before cleaning. Do not use
liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning, but
NEVER use water to clean the LCD screen.

Contents

Chapter 1 Getting Started 13

1.1 Getting to Know Your Phone and Its Accessories ...............14

1.2 Inserting the SIM Card ..........................................................20

1.3 Installing a Micro SD Card ....................................................21

1.4 The Home Screen ..................................................................21

1.5 Status Indicators and Program Icons ..................................

1.6 Using the Start Menu ............................................................

1.7 Using the Quick List ..............................................................

1.8 Entering Information ............................................................

1.9 Battery Information ..............................................................

Chapter 2 Using Phone Features 31

2.1 Using the Phone ....................................................................32

2.2 Making a Voice Call ...............................................................33

2.3 Receiving a Voice Call ...........................................................36

2.4 In-Call Options ......................................................................36

2.5 Additional Dialing Information ...........................................38

2.6 SIM Tool Kit (STK) ..................................................................

2.7 Setting Up Bluetooth SIM Access for Car Kit Phones ........40

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Chapter 3 Synchronizing Information and

Setting Up E-mail Security 41

3.1 About ActiveSync ..................................................................42

3.2 Setting Up ActiveSync ..........................................................

3.3 Synchronizing Information ..................................................45

3.4 Synchronizing via Bluetooth ...............................................50

3.5 Synchronizing Music, Video, and Pictures ..........................

3.6 Setting Up E-mail Security ...................................................52

Chapter 4 Managing your Phone 55

4.1 Personalizing your Phone ....................................................56

4.2 Adding and Removing Programs ........................................

4.3 Using

4.4 Managing and Backing Up Files ..........................................

4.5 Protecting your Phone .........................................................

4.6 Restarting your Phone .........................................................

4.7 Resetting your Phone ...........................................................68

Task Manager and Managing Memory .....................62

Chapter 5 Getting Connected 69

5.1 Connecting to the Internet ..................................................70

5.2 Using Internet Explorer Mobile ...........................................74

5.3 Using

Internet Sharing .........................................................76

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5.4 Using Comm Manager ..........................................................77

5.5 Using Bluetooth ....................................................................

5.6 Using Wi-Fi Connect

ion ........................................................88

78

Chapter 6 Exchanging Messages and Using

Outlook 91

6.1 Using E-mail and Text Messages ..........................................92

6.2 Using MMS Messages ........................................................

6.3 Using Pocket MSN Messenger .......................................... 107

6.4 Using Calendar ................................................................... 109

6.5 Using Contacts ..................................................................

6.6 Using Tasks .........................................................................

6.7 Using Voice Notes .............................................................. 117

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Chapter 7 Experiencing Multimedia 119

7.1 Using Camera and Video Recorder ................................... 120

7.2 Using Pictures & Videos ..................................................... 130

7.3 Using Windows Media Player ............................................ 134

7.4 Using MIDlet Manager ....................................................... 142

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Chapter 8 Using Other Applications 149

8.1 Using ClearVue Suite ......................................................... 150

8.2 Using Speed Dial ................................................................ 153

8.3 Using Voice Speed Dial ......................................................

Appendix 157

A.1 Regulatory Notices ............................................................ 158

A.2 PC Requirement to Run ActiveSync 4.x ............................ 162

A.3 Specifications ..................................................................... 163

Index 167

155

Chapter 1

Getting Started

1.1 Getting to Know Your Phone and Its

Accessories

1.2 Inserting the SIM Card

1.3 Installing a Micro SD Card

1.4 The Home Screen

1.5 Status Indicators and Program Icons

1.6 Using the Start Menu

1.7 Using the Quick List

1.8 Entering Information

1.9 Battery Information

14 Getting Started

1.1 Getting to Know Your Phone and Its Accessories

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Getting Started 15

Item Function

1. Speaker Listen to a phone call.

2.

Display Screen

3. Left SOFT KEY Press to perform the command shown in the label above the

4. TALK

5. HOME

6. QWERTY Keyboard This is similar to a standard keyboard on a PC.

7. Key

8. Key

9. Microphone Speak into the microphone when receiving or making a phone

10. Key

11. Key

12. Key

13. BACK Press to go to the previous screen, or backspace over characters.

14. END Press to end a call, or press and hold to lock the phone.

15.

Right

SOFT KEY Press to perform the command shown in the label above the

16. NAVIGATION
CONTROL/ENTER

17. LED Indicators

button.

Press to dial a phone number, answer a call, switch to another
call, or put a call on hold. Press and hold to activate/deactivate
speakerphone mode

Press to go to the Home Screen.

Press once to let you type symbols (characters in blue) and enter
numbers in text fields. Press twice for continuous symbol or
number entries.

Press to type a single capital letter. Press the FN key then this
key to type in all caps.

call or during voice recording.

Press to open the Symbol table (when typing text) or the
Camera program.

Press to open Internet Explorer Mobile.

Press to open the Messaging program.

button.

Use to scroll left, right, up, or down. Press the center to use as
the ENTER button.

The top LED indicators (green/red/amber) notify you of the
battery and network status of your phone respectively, while
the bottom indicators (blue/green) notify you of Bluetooth
and Wi-Fi connectivity status. For more information about LED
Indicators, see the

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table at the end of this section.

16 Getting Started

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Getting Started 17

Item Function

18. POWER Press to turn on (more than 1 second) and off the phone. Or

19. Camera Lens

20. Self-Portrait

Mirror

21. Back Cover Remove to insert battery, SIM card, and Micro SD card.

22. Speakers Listen to audio media or a phone call when using

23. JOGGR Depending on the selected JOGGR function, scroll the middle

24.

Sync Connector/
Earphone Jack

press and quickly release the POWER button to display the
Quick List, which allows you to change profiles, open Comm
Manager, and enable/disable key lock and enable/disable
device lock.

Turn the back side of your phone to face yourself so that your
image reflects on the mirror when taking self-portrait shots.

speakerphone mode.

part up or down to adjust the volume or to go through the
items on-screen.

When used as a scrollbar

• Double-click the middle part to select an item.

• Double-click the top part to go back to the previous screen.

• Double-click the bottom part to open Outlook Mobile.

Click Start > Settings > JOGGR to set the appropriate
function the JOGGR will be used for. Clear the Enable JOGGR
box to disable the JOGGR.

Use for synchronizing data or recharging the battery.
Pry open the rubber cover (from the left) to connect the
earphone to listen to audio media or use the phone’s hands­free kit.

18 Getting Started

LED indicator lights

Various colors that might display in the two LED Indicators are summarized
here.

Top LED Status

Solid green Battery is fully charged.

Blank Battery case is empty, no SIM card inserted or phone is off.

Solid amber Battery is charging or the phone is using ActiveSync to

Solid red Battery is not installed or battery is over-discharged.

Flashing green Connected to the network.

Flashing red Battery very low (less than 10%).

Flashing amber Battery temperature is hotter or colder than the functional

Amber/Green LED off Battery fault. The “Battery Fault” indicator

Bottom LED Status

Flashing blue Bluetooth mode set to “On” or “ Visible” mode.

Flashing green Connected to Wi-Fi network.

synchronize with a PC.

limits of 0 to 48 degrees Celsius (32 to 118 degrees
Fahrenheit), and has stopped charging.

( ) is displayed. In this case, the flashing green LED can
be recovered by unplugging the AC adapter.

Accessories

The following accessories are provided with the phone:

Getting Started 19

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3

4

Accessory Function

1. AC adaptor Recharge the phone battery.

2. USB cable Connect your phone to a PC and synchronize data.

3.

Stereo headset

4. Pouch

Provide a volume control slider and a Send/End button. You
can press the button to pick up a call or put a call on hold or
press and hold the button to end the call. Plug into Earphone
Jack to listen to audio files.

Act as a protective carrying case for your phone.

20 Getting Started

1.2 Inserting the SIM Card

Your SIM (Subscriber Identity Module) card is given to you by your wireless service
provider and contains your basic subscriber information, such as your phone number
and your address book.

Before you begin, ensure that the phone is turned off.

Open the cover and remove the battery

1. Hold the phone in one

hand with the keyboard
facing down in the palm of
your hand. With your other
hand, press the back cover
downwards and slide it open.

2. Remove the battery by lifting

it up from the bottom end.

Insert the SIM card

• Insert the SIM card into the slot at the top-left corner with its gold-

plated contacts facing down. Push the SIM card all the way in until the
SIM card locks into place.

• To remove the SIM card, slightly lift up the end of the SIM card (the

SIM card will pop out a little) then slide the SIM card out of the slot.

Insert SIM card Remove SIM card

Replace the battery

1. Align the exposed metal

contacts on the edge of the
battery with the prongs in
the body of the phone then
gently push the top of the
battery into place.

2. Press the bottom part of the

battery into place.

1.3 Installing a Micro SD Card

You can install a Micro SD (Secure Digital) card in your phone to have an
alternative storage place for your images, video, music, and other phone
data.

To install the Micro SD card

1. Remove the back cover of the

phone.

2. Insert the Micro SD card into

the slot with its gold contacts
facing down.

To remove, press the Micro SD
card to pop it out of the slot.

1.4 The Home Screen

The Home screen displays important information, such as upcoming
appointments, status indicators, the current date, time, and profile, and
icons of programs that you have recently used. You can open a program
directly by selecting its icon and pressing ENTER.

• To access the Home screen from anywhere, press HOME.

• To customize the Home screen display, including the background,

click Start > Settings > Home Screen.

Getting Started 21

22 Getting Started

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3

4

5

Home Screen

Select a recently-used program, and open it directly from the Home screen.

1.

Displays the name of your wireless service provider, date, and the time.

2.

Click to open Comm Manager.

Click to view the details of a missed call.

3.

Click to see the time of your next appointment.

4.

Click to display all program icons.

5.

Displays notifications, such as missed calls or new messages.

6.

Displays the JOGGR function.

7.

Displays the network or connectivity status.

8.

Displays the power status.

9.

Displays the network signal strength.

10.

Click to open Contacts, Call History, or Messages.

11.

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Use the NAVIGATION CONTROL or the JOGGR to scroll down the Home
screen to see more information, such as the current Profile being used and
number of new messages that you have received. Click the information field
to change the Profile or open the Messages folder.

1.5 Status Indicators and Program Icons

The following table lists common status indicators with their description.

Icon Description Icon Description

New e-mail or text message
(SMS, Short Message Service)

Roaming Wi-Fi connected

New MSN Messenger message Connecting to wireless network

Dialing while no SIM card is
inserted

Voice call in progress GPRS available

Data call in progress GPRS connecting

Calls forwarded GPRS in use

Call on hold EDGE available

Missed call EDGE in use

Battery level Lowercase text input

Low battery Uppercase text input, caps lock

Very low battery Uppercase text input

Battery charging

No battery or battery fault

Signal strength Ringer off

Radio connected or no signal Speakerphone on

Radio off Vibrate call alert

No SIM card installed JOGGR functions as volume control

SIM card with fault JOGGR functions as a scrollbar

Sync error JOGGR disabled

Microphone muted Bluetooth on or visible mode

Wi-Fi function enabled, but phone
not connected to a wireless network
yet

Synchronizing via Wi-Fi

Numeric or symbol (labeled in blue
color) input, locked
Numeric or symbol input (labeled in
blue color)

Getting Started 23

24 Getting Started

The following table lists icons of the programs that are already installed on
your phone.

Icon Program Description

ActiveSync Synchronizes information between your phone and a PC.

Bluetooth
Explorer

Calculator Performs basic arithmetic and calculations, such as

Calendar Keeps track of your appointments, and creates meeting

Call History Keeps track of all phone calls made, received, and missed.

Camera Captures photos in various modes.

Clear Storage Clears the memory, restores the phone back to factory

ClearVue
Document

ClearVue
PDF

ClearVue
Presentation

ClearVue
Worksheet

Comm
Manager

Contacts Keeps track of contact information.

Download
Agent

Searches for other Bluetooth devices that have file sharing
enabled and allows you to access their Bluetooth shared
folder.

addition, subtraction, multiplication, and division.

requests.

default settings, then restarts the phone.

Lets you view Word documents on your phone.

Lets you view PDF files on your phone.

Lets you view PowerPoint files on your phone.

Lets you view Excel worksheets on your phone.

Lets you easily enable or disable your phone, start or stop
synchronization with your computer, mute your phone,
enable or disable Bluetooth, turn on/off Wi-Fi, stop data
services and enable or disable Direct Push.

Provides information about the download status and the
downloaded content from the Internet.

Icon Program

File Explorer Lets you organize and manage files and folders on your

Games Lets you play two games: Bubble Breaker and Solitaire

Internet
Explorer

Internet
Sharing

Messaging Lets you send and receive e-mails, MMS and text messages.

Description

phone.

come with your phone.

Allows you to browse Web and WAP sites, and to download
new programs and files from the Internet.

Lets your phone act as an external modem for your
computer by using USB port or Bluetooth.

Getting Started 25

MIDlet
Manager

Pictures &
Videos

Pocket MSN Lets you send and receive instant messages with your MSN

SAPSettings Enables Bluetooth Remote SIM access on your device. This

Settings Personalize your phone to suit the way you use it.

SIM Manager Allows you to manage the contacts that are stored on

STK (SIM Tool
Kit) Service

Speed Dial Lets you create speed dial entries for dialing frequently-

Lets you download and install Java-based applications,
such as games and tools, on your phone.

Collects, organizes, and sorts media files in the My Pictures
folder on your phone or on a storage card.

Messenger contacts.

allows you to use a car kit phone that supports the SIM
Access Profile (SAP) to access the SIM card on your device
via Bluetooth and make or receive phone calls. You can
also download SIM contacts from your device onto the car
kit phone.

your SIM card. You can also use this program to copy SIM
contents to Contacts on your phone.

Allows you to access information and other services
offered by your wireless service provider.

called phone numbers or for opening frequently-accessed
programs.

26 Getting Started

Icon Program

Description

Task Manager Keeps track of all running programs on your phone.

Tasks Keeps track of your tasks.

Video
Recorder

Voice Notes Allows you to create short voice recordings.

Voice Speed
Dial

Windows
Media Player

Captures video clips in various modes and duration.

Lets you open a program or call a contact using voice
recognition.

Lets you play back video and audio files.

1.6 Using the Start Menu

The Start menu is located at the bottom-left corner of the Home screen and
displays various program icons that are spread across one or more screens.

To see the available programs in the Start menu

On the Home screen, click Start. To see more programs, click More or use
the NAVIGATION CONTROL.

Start menu

Your phone comes with several bundled programs that you can start using
immediately. You can also install additional programs from the included
Windows Mobile® Getting Started Disc or from the Internet, or purchase
mobile phone software from retail stores and install them on your phone.

Getting Started 27

1.7 Using the Quick List

The Quick List offers convenient access to a list of functions, such as locking
your phone, and keyboard, opening Comm Manager, and choosing a
different profile. For more information about profiles, see Chapter 4.

To access the Quick List

1. Briefly press (press and quickly release) the POWER button.

Please note that pressing and holding the POWER button turns off the
phone.

2. Scroll through the list and select the desired option. Then, do any of

the following:

• Click Select. • Press the ENTER button.

• Press the corresponding

number on the QWERTY
keyboard.

3. To exit the Quick List at any time, click Cancel.

• Double-click the middle

portion of the JOGGR.

1.8 Entering Information

You can enter text, numbers, and symbols using the QWERTY keyboard.
When you select a field that requires entering text or numbers, the phone
automatically selects the appropriate input mode. The status indicator on
the top-right side of the display screen displays the input mode that you are
currently using.

Lowercase text input

Uppercase text input, caps lock

Uppercase text input

Numeric or symbol (labeled in blue color) input, locked

Numeric or symbol (labeled in blue color) input

28 Getting Started

You can do the following with the QWERTY keyboard:

• To type lowercase letters, press the keys using your thumbs or fingers.

• To use all uppercase letters, press first then press . To change

back to all lowercase letters, press these buttons again.

• To use a single uppercase letter, press and then press the

corresponding key.

• To enter a number or symbol (labeled in blue color), press and

then press the corresponding key.

• To open the Symbol table while entering text, press and hold SPACE

or press

• Press and hold to open the input menu.

• Press and hold to lock the keyboard.

• Press and hold to access your voicemail. Your voicemail number

must be set up for this to work. To check, click Start > Settings >
Phone > Call Options then check Voice mail number.

.

1.9 Battery Information

Battery performance depends on many factors, including your wireless
service provider’s network configuration, signal strength, the temperature
of the environment in which you operate your phone, the features and/or
settings you select and use, items attached to your phone’s connecting
ports, and your voice, data, and other program usage patterns.

Battery life estimates (approximations):

• Talk time: Up to 5 hours

• Standby time: Up to 218 hours

• Playing WMV: Up to 8 hours

• Playing WMA: Up to 12 hours

Getting Started 29

WARNING! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery pack.

• Do not crush, puncture, short external contacts, or dispose of in fire or
water.

• Do not expose to temperatures above 60˚C (140˚F).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local regulation.

To check the battery power

• On the Home screen, click Start > Settings > Power Management.

To optimize the power performance

• On the Home screen, click Start > Settings > Power Management,

and adjust the backlight, display, and light sensor settings.

To manage a low battery

When the low-battery warning appears, do the following:

1. Immediately save your current data.

2. Synchronize with your PC to charge the battery.

3. Turn off your phone.

For information about charging the battery, see the Quick Start Guide

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30 Getting Started

Chapter 2

Using Phone Features

2.1 Using the Phone

2.2 Making a Voice Call

2.3 Receiving a Voice Call

2.4 In-Call Options

2.5 Additional Dialing Information

2.6 SIM Tool Kit (STK)

2.7 Setting Up Bluetooth SIM Access for

Car Kit Phones

32 Using Phone Features

2.1 Using the Phone

You can use your phone to make, receive, and keep track of voice calls, and
send text messages (SMS, Short Message Service) and MMS (Multimedia
Messaging Service) messages. You can also dial a phone number directly
from Contacts, and easily copy SIM contacts to Contacts on the phone.

The Phone screen

From the Phone screen, you can open, call, or find a contact, and even
save a new number in Contacts. To access the Phone screen, do any of the
following:

• Press TALK ( ).

• Directly enter the phone number by pressing numeric keys on the

QWERTY keyboard.

Enter your PIN

Most Subscriber Identity Module (SIM) cards are preset with a personal
identification number (PIN) that is provided by your wireless service
provider. You need to enter the PIN whenever you use your phone.

1. On the Home screen, click Start > Settings > Security > Enable SIM

PIN.

2. Enter the preset PIN provided by your wireless service provider.

3. Click Done.

Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If

this happens, you can unblock it with the PIN Unblocking Key (PUK) obtained
from your wireless service provider.

Set ring tones

You can choose how to be notified for incoming calls, reminders, new
messages, alarms, and more.

To set a ring tone for incoming calls

1. On the Home screen, click Start > Settings > Sounds.

2. In the Ring tone list, select a ring tone.

3. Click Done.

Using Phone Features 33

If you select Vibrate, the sound is muted and the phone will vibrate when
you receive a call. The Vibrate icon (

) appears in the title bar. Selecting
None in the Ring tone list mutes the phone. For more information about
sounds, see “Choose how to be notified about events or actions” in Chapter

4.

Note To adjust the earpiece volume during a call, use the JOGGR on the phone

side panel.

2.2 Making a Voice Call

With your phone, you can make calls from the Home screen, the Phone
screen, from Contacts, Speed Dial, Call History, or SIM Contacts (contacts
stored on your SIM card).

Make a call from the Home screen

• Enter the phone number by pressing keys on the QWERTY keyboard,

and press TALK ( ).

• Press the BACK button or DEL key if you need to backspace.

Phone Screen

Tip You will notice that when you press a key on the QWERTY keyboard, a list

of names and numbers is displayed as your phone searches Contacts, Call
History, Speed Dial, and your SIM card to find a matching name or number.
For example, when you press a key such as 5, names that begin with D will be
displayed as well as phone numbers that start with 5. The next key you press
continues to narrow the search. When you see the name of the person you
want to call, select it, and press TALK ( ).

34 Using Phone Features

Make a call from Contacts

1. On the Home screen, click Start > Calls > Contacts.

2. Select the desired contact, and press TALK ( ).

You can also select the desired contact in the contact list, and press the
ENTER button twice (once to view the contact details, and once to dial the
associated number).

To specify the number to dial

By default, the mobile telephone number (m) of a contact is dialed when
you make a call from Contacts; however, you can choose to dial a different
phone number.

1. On the Home screen, click Start > Calls > Contacts.

2. Select the contact.

3. Press NAVIGATION left or right. The letter representing the number

changes to m (mobile), w (work), or h (home).

You can also select a contact in the contact list, and press ENTER to view
details and different numbers associated with the contact. Select a number
and press TALK (

• You may also access the contact list by clicking Contacts on the

Home Screen.

• To view or edit information associated with the selected contact, click

• To save a contact on your SIM card, click Menu > Save to SIM.

Menu

> Edit.

Make a call from Call History

1. On the Home screen, click Start > Calls > Call History.

2. Select a name or number, and press TALK ( ).

In the Call History screen, press ENTER to view details, such as the dialed,
missed, or received call, call duration, date, and time. Pressing ENTER again
dials the associated number.

To customize calls

You can select various options on the Call History screen to customize and
filter the calls made, received, or missed.

) or press ENTER to dial the number.

Using Phone Features 35

• To find a name or number in Contacts, click Menu > Find Contact.

• To send a text message, click Menu > Send Text Message.

• To send an e-mail, click Menu > E-mail.

• To find the duration of a call, click Menu > View Timers.

• To remove a call or number from Call History, click Menu > Delete.

• To remove the list of calls or numbers from Call History, click Menu >

Delete List.

• To save a name or number in Contacts, click Menu > Save to

Contacts.

• To categorize the call or number into various call types, click Menu >

Filter.

Note You can also save a number in Contacts by clicking Save on the Call History

screen.

Make a call from Speed Dial

You can make calls using Speed Dial. To learn how to use Speed Dial, see
“Using Speed Dial” in Chapter 8.

Make a call from SIM Manager

1. Click Start > Calls > SIM Manager. Wait for the contents of your SIM

card to load.

2. Choose the contact you want to call and click Menu > Dial.

36 Using Phone Features

2.3 Receiving a Voice Call

When you receive a phone call, you have the option to answer it or ignore it.

To answer or ignore an incoming call

•

To answer the call, click Answer, or press TALK ( ).

• To ignore the call, click Ignore, or press END ( ).

To end a call

• Press END ( ).

2.4 In-Call Options

Your phone provides various options for managing multiple calls at the
same time. You are notified when you have another incoming call, and you
have the choice of ignoring or accepting the call. If you are already on a call
and accept the new call, you can choose to switch between the two callers,
or set up a conference call between all three parties.

In-Call Options

Note Call Waiting should be enabled and supported for you to be notified of

an incoming call when you are using the phone. To enable Call Waiting,
click Start > Settings > Phone > Call Waiting > Provide call waiting

notifications.

To answer another call

1. Click Answer to take the second call and put the first call on hold.

2. To end the second call and return to the first call, press

END ( ).

Using Phone Features 37

To switch between calls

• To switch between two calls, click Swap.

To set up a conference call

1. Either put a call on hold and dial a second number, or, answer a

second incoming call during a call.

2. Click Menu > Conference.

Notes

• If the conference connection is successful, the word “Conference” appears at

the top of the screen.

• To add additional persons to your conference call, click Menu > Hold, enter

the phone number, and then click Resume to return to the call.

• Not all service providers support conference call. Contact your service

provider for details.

To turn on and off the Speakerphone

The built-in Speakerphone allows you to talk hands-free or lets other people
listen to the conversation.

• During a call, click Menu > Speakerphone On. The icon appears

at the top of the screen.

• To turn off the Speakerphone during the call, click Menu >

Speakerphone Off. Alternatively, the speakerphone can be toggled

on and off by pressing and holding the TALK key during the call.

WARNING! To avoid damage to your hearing, do not hold your phone against

your ear when the Speakerphone is turned on.

To mute a call

You can turn off the microphone during a call, so that you can hear the
caller but the caller cannot hear you.

• During a call, click Menu > Mute.

When the microphone is turned off, the

icon appears on the screen.

Click Menu > Unmute to turn on the microphone again.

38 Using Phone Features

2.5 Additional Dialing Information

Make an emergency call

• Enter the appropriate emergency number for your locale, and press

TALK ( ).

Tip Additional emergency numbers may be included in your SIM card. Contact

your service provider for details.

Make an international call

1. Press and hold on the phone keyboard until the sign appears.

The

replaces the international prefix of the country that you are

calling.

2. Enter the full phone number, and press TALK ( ). The full phone

number includes country code, area code (without the leading zero, if
any), and phone number.

Insert a pause in a dialing sequence

Some international calls require a pause in the dialing sequence in order for
the call to process successfully.

1. On the Home screen, click Start > Calls > Contacts.

2. Select the contact entry that contains the phone number in which

you want to insert a pause, and press ENTER to open the contact card.

3. Click Menu > Edit.

4. Position the cursor on the phone number where you want to insert a

pause.

5. Click Menu > Insert Pause.

The letter “p” will appear in the number to indicate where the pause
will occur in the dialing sequence.

6. Click Done.

Using Phone Features 39

Insert a longer pause in a dialing sequence

Some phone numbers may require a longer pause than the default pause
in the dialing sequence. In these cases, you can pause as long as you want,
and manually continue the dialing sequence.

Note This feature is not available for contacts stored on the SIM card.

1. On the Home screen, click Start > Calls > Contacts.

2. Select the contact entry that contains the phone number in which

you want to insert a longer pause, and press ENTER to open the
contact card.

3. Click Menu > Edit.

4. Position the cursor on the phone number where you want to insert a

longer pause.

5. Click Menu > Insert Wait.

The letter “w” will appear in the number to indicate where the longer
pause (wait) will occur in the dialing sequence.

6. Click Done.

Note When you call a number that contains a longer pause, you must press TALK

( ) again to continue dialing.

2.6 SIM Tool Kit (STK)

A SIM card must be inserted in your device in order to use this feature,
which allows you to access a range of information services provided by your
service provider.

1. On the Home screen, click Start > SIM Tool Kit (STK). A list of

provided services appears.

2. To access a service, click the item in the list.

40 Using Phone Features

2.7 Setting Up Bluetooth SIM Access for Car Kit
Phones

Car kit phones that support the SIM Access Profile (SAP) can connect to your
device and access its SIM card via Bluetooth. Once a SAP connection has
been established, you can download SIM contacts from your device to the
car kit phone. You can also use the car kit phone to answer and make calls
using your device’s SIM card.

NOTE • To enable downloading contacts onto the car kit, ensure that all contacts

• Contact your wireless service provider to find out which car kit phone

NOTE You will not be able to make/receive calls, send/receive messages or perform

on the phone are stored in the SIM card and not in the phone memory.
Configure the car kit to download contacts only from SIM card.

models are compatible with your phone.

1. In your phone, make sure that Bluetooth is turned on and set to

Visible mode.

2. Click Start > Accessories > SAPSettings.

3. On the BT Remote SIM Access screen, select the Remote SIM Access

check box then click

Done.

4. Connect the car kit phone to your device via Bluetooth. To learn how

to connect, consult your car kit phone’s manual.

5. A pop-up message should appear on your device saying that a

connection has been established between your device and car kit
phone. Click OK.

6. On the BT Remote SIM Access screen, click Done.

related activities on your phone when the SIM Access Profile connection is
active. You will be able to do all this from the car kit phone during this time.
After the connection is disconnected, you will be able to use the phone as
before.

Chapter 3

Synchronizing Information and

Setting Up E-mail Security

3.1 About ActiveSync

3.2 Setting Up ActiveSync

3.3 Synchronizing Information

3.4 Synchronizing via Bluetooth

3.5 Synchronizing Music, Video, and Pictures

3.6 Setting Up E-mail Security

42 Synchronizing Information and Setting Up E-mail Security

3.1 About ActiveSync

ActiveSync synchronizes information on your phone with information on
your PC such as Outlook content. ActiveSync can also synchronize over
a wireless or cellular network with Exchange Server if your company or
service provider is running Exchange Server with Exchange ActiveSync.

Specifically, you can use ActiveSync to:

• Synchronize information such as Outlook e-mail, contacts, calendar,

or tasks information on your phone with your PC, as well as pictures,
video, and music.

• Synchronize Outlook e-mail, contacts, calendar appointments, and

tasks on your phone directly with Exchange Server so that you can
stay up to date even when your PC is turned off.

• Copy files between your phone and your PC.

• Select which types of information are synchronized and specify how

much information is synchronized. For example, you can choose how
many weeks of past calendar appointments to synchronize.

• Add and remove programs on your phone. For details, see Chapter 4,

“Adding and Removing Programs.”

3.2 Setting Up ActiveSync

To install and set up ActiveSync on the computer

1. Install ActiveSync on your PC, as described on the Windows Mobile®

Getting Started Disc.

2. After Setup completes, the Synchronization Setup Wizard

automatically starts when you connect your phone to the PC. The
wizard will guide you to create a synchronization relationship
between your phone and computer. Click Next.

3. Do not select the Synchronize directly with a server running

Microsoft Exchange Server check box if you will synchronize your

phone with a computer. Just click Next, then skip to step 8.

Synchronizing Information and Setting Up E-mail Security 43

4. If you will synchronize your phone with Exchange Server, select the

Synchronize directly with a server running Microsoft Exchange
Server check box, then click Next.

5. On the Exchange server credentials screen, enter the Exchange server

address, your user name and password, and the domain name.

If you do not know what the Exchange server address and domain

name are, you can check with your network administrator, or you can
check them in your computer by doing the following:

a. In Outlook, click Tools > E-mail Accounts.

b. Select View or change existing e-mail accounts.

c. Double-click Microsoft Exchange Server.

d. On the Exchange Server Settings screen, you will see the Exchange

Server name.

e. To check the domain name, click Start > Settings > Control

Panel, then double-click System.

f. In the System Properties dialog box, click the Computer Name

tab. You will then see the domain name.

44 Synchronizing Information and Setting Up E-mail Security

6. On your phone, you also need to enter the Exchange server settings.

For information about this, see “Synchronizing directly with Exchange
Server.”

7. On the Synchronization Setup Wizard, click Next.

8. Select the information types to synchronize between your phone and

computer.

If you will synchronize your phone with both your computer and

Exchange Server, do the following:

•

For the Contacts, Calendar, E-mail, and Tasks items, choose whether
to synchronize them with the computer or with the Exchange
Server. These items cannot be synchronized to both.

• Select the check boxes of the other information types if you want

to synchronize them with your computer.

Synchronizing Information and Setting Up E-mail Security 45

Information types on the PC and Exchange Server

9. Click Next.

10. Click Finish.

When you finish the wizard, ActiveSync synchronizes your phone
automatically. Once synchronization completes, you can disconnect your
phone from your PC.

3.3 Synchronizing Information

When you connect your phone to the PC, ActiveSync will immediately
synchronize. While the phone is connected, ActiveSync synchronizes every
time you make a change on either the PC or the phone.

To manually start and stop synchronization

1. Connect your phone.

• To synchronize local information on the PC, such as Outlook

information or media files, connect your phone to the PC using
Bluetooth or a cable.

• If you are synchronizing directly with Exchange Server, you can

use the connection to the PC to access the network, or you can
synchronize over a cellular or Wi-Fi network without connecting to
the PC.

46 Synchronizing Information and Setting Up E-mail Security

2. In ActiveSync, click Sync. To end synchronization before it completes,

click Stop.

Note ActiveSync 4.x utilizes a network type of connection with Windows Mobile

powered devices, since this allows faster data transfer than a serial USB
connection. When the PC is connected to the Internet or a local network,
in some cases, the PC may disconnect the ActiveSync connection with
your device in favor of the Internet or network connection. If this happens,
click Start > Settings > Connections > USB to PC, then clear the Enable
advanced network functionality check box. This makes ActiveSync utilize a
serial USB connection with your device.

Synchronize Outlook information with the computer

If you have set up a synchronization relationship between your phone and
the PC, synchronization keeps Outlook information up-to-date on both of
them.

You can also set up your phone to synchronize with more than one PC,
or with a combination of one or more PCs and Exchange Server. When
synchronizing with multiple computers, the items you synchronize will
appear on all of the computers with which they are synchronized. For
example, if you have set up synchronization with two PCs (PC1 and PC2),
which have different items, and you synchronize Contacts and Calendar on
the phone with both computers, the result is as follows:

Location New state

PC1 All Outlook contacts and calendar appointments that were on PC2 are

PC2 All Outlook contacts and calendar appointments that were on PC1 are

Phone All Outlook contacts and calendar appointments from both PC1 and

Note Outlook e-mail can be synchronized with only one computer.

To change which information is synchronized

ActiveSync synchronizes a limited amount of information by default to save
storage space on your phone. You can change the amount of information
that is synchronized by performing the following steps.

now also on PC1.

now also on PC2.

PC2 are on the phone.

Synchronizing Information and Setting Up E-mail Security 47

Note Before changing synchronization settings on the phone, disconnect it from

your PC.

1. On the Home screen, click Start > Utility > ActiveSync.

2. In ActiveSync, click Menu > Options.

3. Do one or more of the following:

• Select the check box for the items you want to synchronize. If you

cannot select a check box, you might have to clear the check box
for the same information type elsewhere in the list.

• Clear the check box for any items you want to exclude.

• To customize synchronization of a computer, select the computer

name then click Menu > Settings.

• To customize synchronization of a particular information, select

the information type then click Settings.

• To stop synchronizing with one computer completely, select the

computer name and click Menu > Delete.

Note Outlook e-mail can be synchronized with only one computer.

Synchronize Outlook information with Exchange Server

You can set up synchronization with Exchange Server on your phone, if
it is available to you through your company or wireless service provider.
However, you should first ask your administrator or check your computer
for the following information and then carry on with the steps: Exchange
Server name, domain name, your user name, and password. (For

48 Synchronizing Information and Setting Up E-mail Security

information about how to check the Exchange server name and domain on
your PC, see “To install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on the phone, disconnect it from

your PC.

To synchronize directly with Exchange Server

1. Do one of the following:

• Click Start > Message > Messaging > New Account. On the E-mail

Setup screen, select Outlook E-mail in the Your e-mail provider list,
then click Next.

• In ActiveSync on your phone, click Menu > Configure Server. If

you have not yet set up synchronization with Exchange Server, this
appears as Add Server Source.

2. On the Edit Server Settings screen, enter the name of the server

running Exchange Server in the Server address box, and click Next.

3. On the User Information screen, enter your user name, password, and

domain name.

4. If you want the phone to save your password so that you will not

need to enter it again when connecting, select the Save password
check box. Then, click Next

.

5. On the Options screen, select the check boxes of the types of

information that you want to synchronize with the Exchange Server.

6. To customize synchronization of a particular information, select the

type of information then click Menu > Settings.

Note Settings is not available for Contacts and Tasks.

7. To change the rules for resolving synchronization conflicts, click

Menu > Advanced on the Options screen.

8. Click Finish.

Note You can also use the Sync Setup Wizard to set up the phone to synchronize

remotely with the Exchange Server. This wizard is started when you connect
your phone to your PC after installing ActiveSync on the PC.

Synchronizing Information and Setting Up E-mail Security 49

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically between
your phone and the Exchange Server, or schedule synchronization at
regular time intervals. Choose between these two methods, depending on
your e-mail volume and which method you think is more cost-effective.

To receive e-mails and synchronize other information instantly

The Direct Push technology (Push E-Mail feature) enables you to receive
new e-mails on your phone as soon as they arrive in your Inbox on the
Exchange Server. With this feature, items such as contacts, calendar and
tasks are also immediately updated onto your phone when these items
have been changed or new entries have been added on the Exchange
Server. To make Direct Push work, you need to set up a GPRS connection on
your phone.

The Direct Push feature works for your phone, if your private network such
as your corporate network is using Microsoft Exchange Server Service Pack
2 (SP2) with Exchange ActiveSync, and after your first full synchronization
with the Exchange Server.

Using Comm Manager

1. Click Start > Comm Manager.

2. In the Comm Manager screen, click the Microsoft Direct Push

button. The button
you will receive e-mails as they arrive.

When the button is in the
retrieve your e-mails.

Using ActiveSync

1. In ActiveSync on your phone, click Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

will turn to , this indicates that

state, you need to manually

50 Synchronizing Information and Setting Up E-mail Security

Note When both the GPRS and Wi-Fi connections are turned on at the same time,

the Direct Push feature will always opt for GPRS, for which you could be
charged as per your network operator’s service plan.

To schedule synchronization at regular time intervals

You can set how often to synchronize during Peak times (which usually
refer to your working hours) when e-mail volume is high, as well as Off-

peak times when e-mail volume is low.

1. In ActiveSync on your phone, click Menu > Schedule.

2. On the Schedule screen, select a shorter time interval in the Peak

times box for you to be able to receive e-mails more frequently.

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times, click

Menu > Peak Times on the Schedule screen.

3.4 Synchronizing via Bluetooth

You can connect your phone to the PC to synchronize using the local
wireless technology, Bluetooth.

To synchronize with a PC via Bluetooth

1. Follow the instructions in ActiveSync Help on the PC for configuring

Bluetooth on your PC to support ActiveSync.

2. On the Home screen, click Start > Utility > ActiveSync.

Synchronizing Information and Setting Up E-mail Security 51

3. Click Menu > Connect via Bluetooth. Ensure that the phone and the

PC are within close range.

4. If this is the first time you have connected to this PC via Bluetooth,

you must complete the Bluetooth wizard on the phone and set up a
Bluetooth partnership with the PC before synchronizing.

5. Click Sync.

6. When finished, click Menu > Disconnect Bluetooth.

Notes

• To preserve battery power, turn off Bluetooth when not in use.

• To connect and synchronize your phone with a computer via Bluetooth,

your computer must have a Bluetooth adapter or dongle.

3.5 Synchronizing Music, Video, and Pictures

If you want to take your music or other digital media with you, ActiveSync
works with Windows Media Player to synchronize music, video, and pictures
with your phone.

Other than selecting the media information type in ActiveSync to be
synchronized, all media synchronization settings must be set in Windows
Media Player. Before media can be synchronized, you must do the following:

• Install Windows Media Player Version 10 or later on the PC.

• Connect your phone to the PC with a USB cable. If the phone is

currently connected using Bluetooth, you must end that connection
before media can be synchronized.

• Insert a 32MB or larger storage card into your phone.

• Set up a sync partnership between the storage card and Windows

Media Player.

52 Synchronizing Information and Setting Up E-mail Security

Change Media synchronization settings

Once you select the Media information type in ActiveSync to be
synchronized, any of your favorite music, video, and picture files in Windows
Media Player playlists can be synchronized by ActiveSync. All you have to do
is set up synchronization in Windows Media Player for those media files.

To set up a sync relationship with a storage card

1. On the PC, open Windows

Media Player.

2. Click the Sync tab.

3. Select the storage card.

4. Click Set up Sync.

5. Choose whether to

synchronize automatically
or manually.

For information about using Windows Media Player on the phone, see
“Using Windows Media Player” in Chapter 7.

3.6 Setting Up E-mail Security

Windows Mobile on your phone protects your Outlook e-mails through
Secure/Multipurpose Internet Mail Extension (S/MIME), which allows you to
digitally sign your messages as well as encrypt them.

Using authorization keys and certificates, S/MIME allows you to digitally sign
your e-mail messages to prove your identity to the recipients. Authorization
keys are also used when encrypting messages to improve privacy and
prevent undue tampering or hacking of your messages. You can encrypt
a message with or without a certificate. However, to read an encrypted
message, you need a valid certificate for decrypting e-mail messages.

Note S/MIME encryption and digital signatures for Windows Mobile-based devices

are available only with Exchange Server 2003 Service Pack 2 or a later version
that supports S/MIME. If you are not using one of these products, or have not
yet synchronized, these options are unavailable.

Synchronizing Information and Setting Up E-mail Security 53

Digitally sign and encrypt all messages

ActiveSync allows you to set up S/MIME e-mail encryption and signing. You
will have to obtain a valid certificate for signing or encrypting e-mail before
you will be able to sign or encrypt mail successfully.

1. On the Home screen, click Start > Utility > ActiveSync.

2. Click Menu > Options.

3. Select the E-mail information type, and click Settings. On the E-mail

Sync screen, click Menu > Advanced.

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients can

be certain that the messages were sent by you and have not been
altered in any way, select Sign messages.

• To encrypt all your outgoing e-mail messages so that the contents

of your messages are protected from being viewed by anyone
other then the intended recipients, select Encrypt messages.

5. Click Menu > Choose Certificate to select a certificate for signing or

encrypting outgoing e-mail messages.

You can select certificates to sign or encrypt e-mail messages

individually if you do not choose to sign or encrypt all outgoing
e-mails. For information about signing and encrypting individual
messages, see “Individually sign and encrypt a message” in Chapter 6.

54 Synchronizing Information and Setting Up E-mail Security

Chapter 4

Managing your Phone

4.1 Personalizing your Phone

4.2 Adding and Removing Programs

4.3 Using Task Manager and Managing Memory

4.4 Managing and Backing Up Files

4.5 Protecting your Phone

4.6 Restarting your Phone

4.7 Resetting your Phone

56 Managing your Phone

4.1 Personalizing your Phone

Set up the Home screen

The Home screen is your starting place for most tasks. You can gain access
to all features and programs from the Home screen.

The top of the Home screen displays icons for the programs that you have
most recently used. The center of the Home screen can display your next
appointment, the number of new messages (voice mail, text, e-mail, or
MMS) that you have received, and other important information. When you
click an icon or item on the Home Screen, the associated program opens.

To customize the Home screen

1. On the Home screen, click Start > Settings > Home Screen.

2. In Home screen layout, Color scheme, Background image, and

Time out, select the options you want, and click Done.

To set a picture as the background

1. On the Home screen, click Start > Pictures & Videos.

2. Select the picture you want to set as the background. Click View or

press ENTER for a larger view of the image.

3. Click Menu > Use as Home Screen.

4. Use NAVIGATION to select the portion of the picture you want to use,

and click Next. If the picture fits the screen, this step is skipped.

5. In Adjust the transparency, select a higher percentage for a more

transparent picture or a lower percentage for a more opaque picture.

6. Click Finish.

Set date, time, language, and other regional options

Your phone should already be set up with the regional settings that are
appropriate for your locale.

To change regional settings

You can specify the language, locale, date and time style, as well as number
and currency formatting options.

1. On the Home screen, click Start > Settings > Regional Settings.

2. In Language, select your preferred language.

Managing your Phone 57

3. In Locale, select the locale for the language you selected. The Locale

option automatically changes the format of the remaining options
(such as date, time, and currency) according to the locale you specify.

4. Click Done.

Note

You must turn your phone off and on again for the changes to take effect.

To set the date and time

1. On the Home screen, click Start > Settings > Clock & Alarm > Date

and Time.

2. In Time zone, select your time zone.

3. In Date, edit the month, day, or year.

4. In Time, edit the hour, minute, and second.

5. Click Done.

Choose how to be notified about events or actions

A profile is a group of settings that determine how your phone will alert
you to incoming calls, events such as e-mail receipt notifications, alarms, or
system events. A number of different preset combinations of these settings
are included with your phone. Each profile appears with a descriptive name.

To change the current profile

1. On the Home screen, click Profile [Type]. Example: Profile Normal.

2. Choose a new profile, and click Done.

Tip To quickly change the profile, briefly press POWER to display the Quick List,

and choose a profile.

To edit a profile

1. On the Home screen, click Profile [Type]. Example: Profile Normal.

2. Select the profile to edit.

3. Click Menu > Edit.

4. Do one of the following:

• Modify the settings, and click Done.

• To cancel without saving changes, click Cancel.

Tip To revert to the default profile settings, click Menu > Reset to default.

58 Managing your Phone

To specify the sound for an event

1. On the Home screen, click Start > Settings > Sounds.

2. For the desired event, select a sound. Select None if you do not want

to hear a sound.

3. Click Done.

Note For ring tones, you can use sounds in either .wav, .mid, .wma, or .mp3 file

format. For notifications or reminders, you can use .wav or .mid files.

Tip When you select a sound, the sound plays. To hear it again, select Menu

Play.

To set sound for the keyboard

1. On the Home screen, click Start > Settings > Sounds.

2. In Keypad control, select a sound. Select None if you do not want to

hear any sound while pressing a key.

3. Click Done.

To copy a sound to your phone

After a sound file is located on your phone, you can use it for a ring tone,
notification, or reminder. Sound files in either .wav, .mid, .wma, or .MP3
formats can be used.

1. Connect the phone to your PC using a USB connection.

2. On your PC, copy the sound file you want.

3. In ActiveSync on your PC, click Explore and double-click My

Windows Mobile-Based Device.

4. Do one of the following:

• To save the sound file on your phone, double-click Application

Data, double-click Sounds, and paste the file into that folder.

• To save the sound file on your storage card, double-click Storage

Card, and paste the file into the folder you want.

To set an alarm

1. On the Home screen, click Start > Settings > Clock & Alarm > Alarm.

>

Managing your Phone 59

2. In Alarm, choose one of the following:

• Off to turn the alarm off.

• On to turn the alarm on.

3. In Alarm time, enter the time for the alarm to go off.

4. Click Done.

Set personal information

Entering and displaying owner information are best practices; they allow
someone to return the phone to you in case it is lost.

To enter owner information

1. On the Home screen, click Start > Settings > Owner Information.

2. Complete the following:

• In Name, enter your name.

• In Telephone number, enter a number where you can be reached.

• In E-mail address, enter your e-mail address.

• In Notes, enter any other information you want to include.

3. Click Done.

Set performance and maintenance options

To change accessibility settings

1. On the Home screen, click Start > Settings > Accessibility.

2. Select your preference for the following:

• In System font size, set the size of the font that is displayed on the

screen.

• In Multipress time out, set the length of time between keypresses

when entering text in Multipress mode.

• In Confirmation time out, set the delay before an unconfirmed

action times out.

• In In-call alert volume, set the volume for incoming call or

receiving new message alerts while you are in a call.

3. Click Done.

60 Managing your Phone

To change power management settings

You can use Power Management to check the battery, and configure
settings that prolong battery life.

1. On the Home screen, click Start > Settings > Power Management.

2. Adjust the following:

• In Backlight time out on battery, select the amount of time for

the phone to be idle before the backlight turns off.

• In Backlight time out on AC, select the amount of time for the

phone to be idle before the backlight turns off when using AC
power.

• In Display time out, select the time limit for the phone to be idle

before the screen turns off.

3. Click Done.

Tip Main battery indicates the amount of battery life remaining.

To find the operating system version number

• On the Home screen, click Start > Settings > About.

The operating system version number installed on your phone along
with the manufacturer copyright information will be listed on the
screen.

To find the phone specification

• On the Home screen, click Start > Settings > System Information.

The System Information screen displays the details about the phone
specification, such as processor, speed, memory, display, model name,
and so on.

To turn on and off error reporting

1. On the Home screen, click Start > Settings > Error Reporting.

2. Do one of the following:

• Select Enable to turn on error reporting.

• Select Disable to turn off error reporting.

3. Click Done.

Managing your Phone 61

4.2 Adding and Removing Programs

Before you purchase additional programs for your phone, you should note
the name of your phone, the version of Windows Mobile software running
on it, and the type of processor. This information will help you select a
program that is compatible with your phone. For more information, see “To
find the operating system version number” in this chapter.

Programs available for purchase usually include a Setup program
(commonly named “setup.exe”) that you must first install on your PC. You
can then use ActiveSync to add programs to your phone or add a program
directly from the Internet.

To add programs

1. Download the program to your PC (or insert the CD or disk that

contains the program into your PC). You may see a single *.exe file, a
*.zip file, a Setup.exe file, or several versions of files for different device
types and processors. Be sure to select a program designed for your
phone and processor type.

2. Read any installation instructions or documentation that comes with

the program. Many programs provide special installation instructions.

3. Connect your phone and PC.

4. Double-click the *.exe file.

• If the executable file is an installation wizard, follow the

instructions on the screen. Once the program has been installed
on your PC, the wizard will automatically transfer the program to
your phone.

• If an installation wizard does not start, you will see an error

message stating that the program is valid but that it is designed
for a different type of computer. You will need to copy this
program to your phone. If you cannot find any installation
instructions for the program, use ActiveSync to copy the program
file to the Program Files folder on your phone.

62 Managing your Phone

To remove a program

Programs that come with the phone cannot be removed.

1. On the Home screen, click Start > Settings > Remove Programs.

2. Scroll to the program to remove.

3. Click Menu > Remove.

4.3 Using Task Manager and Managing Memory

To see how much memory is available

1. On the Home screen, click Start > Settings > About.

2. Scroll down to Available Memory.

Use Task Manager

Task Manager allows you to view all the programs currently running on your
phone in the form of a list. From Task Manager, you can switch to, activate,
or terminate any currently running program. It also allows you to view the
phone memory status and battery information.

To start Task Manager

• Click Start > Task Manager.

Task Manager

The Task Manager Menu contains the following options.

Managing your Phone 63

Option Allows you to

Go To Switch to the selected program.

Refresh Refresh the Task Manager screen to reflect a list of currently running

Stop Stop the selected program. You can view the free memory status at

Stop All Stop all listed programs. Click

Stop All But
Selected

System Info View information about power status, memory usage, flash, and

About View program name, version, and copyright information.

programs.

the bottom of the screen.

OK to confirm that you want to end all
currently running programs. You can view the free memory status at
the bottom of the screen.

Stop all running programs in the list except the one you selected.

phone information.

4.4 Managing and Backing Up Files

You can back up files to your PC using ActiveSync or copy files to a storage
card that is installed by you on your phone. You can also efficiently manage
your files and folders using File Explorer installed on your phone.

Using Microsoft ActiveSync, you can copy or move information from the
PC to the phone and vice versa. Changes you make to the information on
one computer will not affect the information on the other computer. If you
want to automatically update information on both your phone and PC,
synchronize the information instead. For more information about copying
and synchronizing files, see ActiveSync Help on your PC.

To copy a file using ActiveSync

Copying a file results in separate versions of a file on your phone and PC.
Because the files are not synchronized, changes made to one file will not
affect the other.

1. Connect your phone to your PC.

2. In ActiveSync, click Explore, which opens the Mobile Device folder for

your phone.

64 Managing your Phone

3. In the Mobile Device folder, go to the file that you want to copy on

your phone or PC.

4. Do one of the following:

• To copy the file to your phone, right-click the file, and click Copy.

Right-click the desired folder on your phone, and click Paste.

• To copy the file to your PC, right-click the file and click Copy.

Right-click the desired folder on your PC, and click Paste.

Use File Explorer

File Explorer provides many easy-to-use features for file and folder
management.

To start File Explorer

• On the Home screen, click Start > Media > File Explorer.

File Explorer operates in the following two views:

• List View

• Icons View

File Explorer displays the entire file structure in your phone’s memory. The
functions focus primarily on folder management. When initially started, File
Explorer is in List View by default. To switch between views, click Menu
View > Icons or List.

>

File Explorer - List View

Managing your Phone 65

The File Explorer menu contains the following options:

Option Allows you to

Send Lets you send the selected file through one of the messaging

Beam Lets you send the selected file through Bluetooth .

Edit Opens a menu where you can choose to cut, copy, paste, delete

Properties View information about the selected folder or file.

View Opens a menu where you can switch between the Icons

Sort By Opens a menu where you can choose to sort the files or folders

My Device Displays the folders and files in the root folder of the phone.

My Documents Displays the folders and files in the My Documents folder.

features.

or rename a file. You can also create a new folder.

or List

view.

by Name, Date, Size or Type.

To send a file as an e-mail attachment

1. In File Explorer, select a file.

2. Click Menu > Send.

3. On the Messaging screen, select Outlook E-mail or a custom e-mail

account.

4. The file will automatically be attached to the new message.

Specify the recipient and subject, and type your message.

5. Click Send.

66 Managing your Phone

4.5 Protecting your Phone

There are several levels of security on your phone. You can protect your
phone from unauthorized use by requiring a type of password called a PIN
(personal identification number) in order to make calls. Your first PIN will be
given to you by your wireless service provider. Additionally, you can lock the
keyboard or the entire phone to prevent unauthorized access.

To enable the SIM personal Identification number (PIN)

1. On the Home screen, click Start > Settings > Security.

2. Click Enable SIM PIN.

3. Enter your PIN, and click Done.

Note To cancel without enabling the SIM PIN, press HOME.

To disable the SIM PIN

1. On the Home screen, click Start > Settings > Security.

2. Click Disable SIM PIN.

3. Enter your PIN, and click Done.

To change the SIM PIN

Be sure to make a note of your personal identification number (PIN). When
the SIM PIN is enabled, you must provide this PIN to unlock the phone.

1. Click Start > Settings > Security.

2. Click Change SIM PIN.

3. In Old PIN, enter the current PIN.

4. Enter and confirm the new PIN, and click Done.

To lock the keyboard

Locking the keyboard turns off keyboard functionality. This is a helpful
feature if, for example, the phone is turned on and in your pocket, and you
want to prevent accidental keypresses.

• On the Home screen, press and hold END.

Once the keyboard is locked, the left soft key label changes to

Unlock.

Tip To quickly lock the keyboard, press POWER briefly to display the Quick List,

and select Key lock.

Managing your Phone 67

Note You can still receive calls and make emergency calls when the keyboard is

locked.

To unlock the keyboard

• On the Home screen, click Unlock and press the * key.

To enable the phone lock

1. On the Home screen, click Start > Settings > Security > Device lock.

2. Select Prompt if device unused for then select the amount of time

for the phone to be inactive before automatically locking.

3. Select the Password type then enter and confirm your password.

4. Click Done.

Notes

• Alternatively, press POWER briefly to display the Quick List and then select

Device lock to configure the phone lock settings.

• Once you configure the phone lock settings, you can enable the phone lock

from the Quick List directly without configuring the settings again.

To disable the phone lock

• Click Unlock then enter the password you have set to unlock your

phone.

4.6 Restarting your Phone

Occasionally, you may want to restart your phone, for example, when a
program is not performing properly or the phone is not responding to any
keypresses.

To restart the phone

1. Remove the battery.

2. Reinsert the battery and turn on your phone.

WARNING! If the phone is restarted while a program is running, unsaved work will

be lost.

68 Managing your Phone

4.7 Resetting your Phone

Resetting your phone will remove all the data from its memory which
include contacts, tasks, calendar appointments, and more, and restore the
phone back to the factory default settings.

WARNING! All your data will be deleted, it is recommended that you back up your

To reset your phone

1. Click Start > Accessories > Clear Storage.

2. Follow the on-screen instructions to reset the phone.

The phone will restart after it has been reset.

data first before resetting your phone.

Chapter 5

Getting Connected

5.1 Connecting to the Internet

5.2 Using Internet Explorer Mobile

5.3 Using Internet Sharing

5.4 Using Comm Manager

5.5 Using Bluetooth

5.6 Using Wi-Fi Connection

70 Getting Connected

5.1 Connecting to the Internet

Your phone’s powerful networking capabilities allow you to access
the Internet or your corporate network at work through wireless and
conventional connections. Specifically, you can configure your phone to
establish a connection via Dial-up, GPRS, Bluetooth, Wi-Fi, Virtual Private
Network (VPN), or Proxy.

With an active connection on your phone, you can browse the Web,
download e-mails, or chat using MSN Messenger. Check with your service
provider to see if a connection has already been set up for you, and if over­the-air configuration is supported.

If you need to manually set up a connection, it is important that you obtain
the following information from your Internet Service Provider (ISP) or the
company whose intranet you are trying to access:

• ISP server phone number

• User name

• Password

• Access point name (required for GPRS connection)

• Domain name (required for accessing a corporate network or an

intranet)

Set up a GPRS connection

GPRS is a non-voice value-added service that allows information to be sent
and received across a mobile telephone network. You can use GPRS to
connect to the Internet or to send and receive MMS on your phone. When
you use GPRS, you will be billed per KB (Kilobyte) when sending or receiving
information.

Note Check with your service provider how much it charges for its GPRS service.

If GPRS settings are not preset on your phone, obtain the Access point
name from your wireless service provider. Also, check with your wireless
service provider if a user name and password are required.

Getting Connected 71

To set up a GPRS connection

1. On the Home screen, click Start > Settings > Connections > GPRS.

2. Click Menu > Add.

3. In Description, enter a name for the connection.

4. In Connects to, select The Internet.

5. Enter the name of the GPRS Access point of your wireless service

provider.

6. Enter the appropriate information in the remaining fields, if required

by your wireless service provider.

7. Click Done.

To start browsing the Internet, click Start > Internet Explorer.

For information about setting up and sending MMS, see “Using MMS

Messages” in Chapter 6.

Set up a Dial-up connection

When you use your phone to dial up to your ISP and connect to the Internet
or to your corporate network, you will be billed by the number of minutes
that you use.

To establish a dial-up connection on your phone, you need the same
settings that you normally use when you dial up from your computer. This
includes the ISP server phone number, your user name and password.

72 Getting Connected

To set up a dial-up connection for browsing the Internet

1. On the Home screen, click Start > Settings > Connections > Dial-up.

2. Click Menu > Add.

3. In Description, enter a name for the connection.

4. In Connects to, select The Internet.

5. Enter the appropriate information in the remaining fields.

6. Click Done. To start browsing the Internet, click Start > Internet

Explorer.

To set up a dial-up connection to your corporate network

1. On the Home screen, click Start > Settings > Connections > Dial-up.

2. Click Menu > Add.

3. In Description, enter a name for the connection.

4. In Connects to, select Work.

5. Enter the appropriate information in the remaining fields.

6. Click Done.

Note You can also add and set up the following connections:

• VPN: A VPN connection is used to access your corporate network by using

an existing Internet connection.

• Proxy: A Proxy connection is used to access the Internet using an existing

connection to your corporate or WAP network.

Getting Connected 73

Advanced options

From the Connections screen, you can access advanced options to specify
the service provider, the number of redial attempts, the amount of idle time
to wait before disconnecting, and so on.

1. On the Home screen, click Start > Settings > Connections.

2. Click Menu > Advanced.

3. Select a network service provider for each connection type. You can

choose Automatic to allow the phone to set a service provider for
each connection by default.

4. Click Menu > Options.

5. Choose the appropriate information in the remaining fields.

6. Click Done.

Add a URL exception

Some URLs for Web pages on your company intranet may use periods, for
example: intranet.companyname.com. To view these pages in Internet
Explorer Mobile, you must create a URL exception.

1. On the Home screen, click Start > Settings > Connections.

2. Click Menu > Advanced.

3. Click Menu > Work URL Exceptions.

4. Click Menu > Add.

5. In URL Pattern, enter the URL name.

To add multiple URLs, use a semicolon (;).

6. Click Done.

Note You do not need to create URL exceptions for Internet URLs.

74 Getting Connected

5.2 Using Internet Explorer Mobile

Internet Explorer Mobile is a full-featured Internet browser, optimized for
use on your phone.

To open Internet Explorer

• On the Home screen, click Start > Internet Explorer.

To go to a link

1. While on a Web page, scroll vertically or horizontally to see all

available links.

2. Click the link.

To go to a Web page

1. In Internet Explorer, click Menu > Address Bar.

2. Enter the address, and click Go.

To change Web page display options

1. While on a Web page, click Menu > View.

2. Select one of the following:

• One Column. Arranges the content into one column that is as

wide as the screen. This means that you will rarely have to scroll
horizontally.

• Default. Maintains a layout similar to what you see on a desktop

computer, but makes items smaller and arranges the content so
that you can see most of it without having to scroll horizontally.

• Desktop. Keeps the same layout and size as on a desktop

computer, which will require both horizontal and vertical scrolling.

To change the size of text on Web pages

• While on a Web page, click Menu > Zoom and select the size you

want.

To show or hide pictures on Web pages

• While on a Web page, click Menu > View > Show Pictures.

A check mark next to Show Pictures indicates that pictures will be

displayed on Web pages.

Getting Connected 75

To view a page in full-screen mode

• While on a Web page, click Menu > View > Full Screen.

Tip To exit full-screen mode, press any of the SOFT KEYs, and then click Menu >

View > Full Screen to cancel the selection.

To add a Web page to the Favorites list

1. To go to the page you want to add, click Menu > Address Bar, enter

the address, and click Go.

2. Click Menu > Add to Favorites.

3. Confirm or change the name and Web page address.

4. In Folder, select a folder for the favorite.

5. Click Add.

Tip A quick way to add favorites to your phone is to synchronize with your PC

using ActiveSync. For more information, see ActiveSync Help on your PC.

To view a favorite

1. While on a Web page, click Favorites.

2. Select a favorite, and click Go.

To move a favorite to a folder

1. Click Favorites.

2. Select the favorite to move.

3. Click Menu > Edit.

4. Under Folder, scroll to the folder to which you want to move the

favorite.

5. Click Done.

To clear history, cookies, or temporary files

1. While on a Web page, click Menu > Tools > Options.

2. Click Memory.

3. Select the type of memory to clear.

4. Click Clear, click Yes, and then click Done.

76 Getting Connected

To send a link via e-mail

1. Go to the desired Web page.

2. Click Menu > Tools > Send Link via E-mail.

3. Select Text Messages or Outlook E-mail.

4. A new message is created with the page address inserted in the

message body.

5.3 Using Internet Sharing

With Internet Sharing, you can use your phone as an external modem for
another device such as a PDA or notebook computer.

Notes •

• If you want to use a USB cable connection, you must first install Microsoft

• Before using Internet Sharing, disable ActiveSync on your computer.

Set up the phone as a modem

To set up the phone as a USB modem

To end the Internet connection

Make sure your phone has a SIM card installed, and you have set up a
GPRS or phone dial-up modem connection on your phone. If your phone
has not been set up with a data connection yet, click Menu > Connection
Settings on the Internet Sharing screen. For more information about
setting up a GPRS connection, see "Set up a GPRS connection". For more
information about setting up a phone dial-up connection, see "Set up a
dial-up connection".

ActiveSync version 4.2 or later on the computer.

To disable ActiveSync, open ActiveSync then click File > Connection

Settings and clear Allow USB Connections.

1. On your phone, click Start > Utility > Internet Sharing.

2. In the PC Connection list, select USB.

3. In the Network Connection list, select the name of connection that

your phone uses to connect to the Internet.

4. Plug in the USB cable between your phone and the computer.

5. Click Connect.

• On the Internet Sharing screen, click Disconnect.

Getting Connected 77

To set up the phone as a Bluetooth modem

You can connect your phone to a computer through Bluetooth and use the
phone as a modem for the computer.

To learn how to set up the phone as a Bluetooth modem, see “Use the
phone as a Bluetooth modem” in this chapter.

5.4 Using Comm Manager

Comm Manager acts like a central switcher that lets you enable or disable
phone features as well as manage your data connections easily.

To open Comm Manager:

• Click Start > Comm Manager.

Simply click the corresponding button to enable or disable a feature.

Click to toggle between enabling or disabling the phone.

1.

Click to toggle between turning on or off Bluetooth. See “Using Bluetooth” for

2.

details. Click Settings > Bluetooth Settings to configure Bluetooth on your
phone.

Click to toggle between turning on or off Wi-Fi. Click Settings > WLAN

3.

Settings to configure Wi-Fi on your phone. See “Using Wi-Fi Connection” for

details.

Click to toggle between automatically receiving (as items arrive) or manually

4.

retrieving Outlook e-mails. For more information, see “ To receive e-mails and
synchronize other information instantly” in Chapter 3.

Click to stop active data services (e.g. GPRS). You cannot reconnect data

5.

services in Comm Manager.

78 Getting Connected

Click to toggle between turning on the phone's ringer or setting it to

6.

vibration/mute mode.

Click to open ActiveSync so you can synchronize the phone and computer.

7.

For more information about the configuration settings for ActiveSync, see
Chapter 3.

5.5 Using Bluetooth

Bluetooth is a short-range wireless communications technology. Phones
with Bluetooth capabilities can exchange information within a distance
of about 10 meters without requiring a physical connection. You can even
beam information to a device in a different room, as long as it is within the
Bluetooth signal coverage range.

Bluetooth can be used in the following ways:

• Beam information, such as files, appointments, tasks, and contact

cards, between devices that have Bluetooth capabilities.

• Synchronize information between your phone and computer via

Bluetooth.

• Use a Bluetooth-enabled headset (or other Bluetooth-enabled

hands-free device such as a car kit) with your phone for hands-free
phone conversations. A Bluetooth stereo headset can also be used for
listening to music.

• Use a Bluetooth service. Once you connect your phone to another

device or computer using Bluetooth, you can locate and use any of
the services available on that device.

• Use your phone as a Bluetooth modem for a computer.

Bluetooth modes

Bluetooth on your phone operates in three different modes:

1. On. Bluetooth is turned on. Your phone can detect other Bluetooth-

enabled devices, but not vice versa.

2. Off. Bluetooth is turned off. In this mode, you can neither send nor

receive information using Bluetooth. You might want to turn off the
radio at times to conserve battery power, or in situations where radio
use is prohibited, such as onboard an aircraft and in hospitals.

Getting Connected 79

3. Visible. Bluetooth is turned on, and all other Bluetooth-enabled

devices within a range can detect your phone.

Note By default, Bluetooth is turned off. If you turn it on, and then turn off your

phone, Bluetooth also turns off. When you turn on your phone again,
Bluetooth automatically turns on.

To turn on or off Bluetooth on your phone

You can enable Bluetooth by clicking the On/Off switch in Comm Manager.
You can also do the following:

1. On the Home screen, click Start > Settings > Connections >

Bluetooth.

2. In Bluetooth, select On.

3. Click Done.

To turn off Bluetooth capabilities on your phone, in Bluetooth

, select Off.

To make your phone visible

1. On the Home screen, click Start > Settings > Connections >

Bluetooth.

2. In Bluetooth, select Visible.

3. Enter a Bluetooth phone name for your phone. This will be the phone

name that will be shown on another Bluetooth-enabled device when
it searches and detects your phone.

4. Click Done.

Note Selecting the Visible option on the Bluetooth screen also turns on Bluetooth.

Bluetooth partnerships

A Bluetooth partnership is a relationship that you create between your
phone and another Bluetooth-enabled device in order to exchange
information in a secure manner.

Creating a partnership between two devices involves entering the
same passcode on both devices, and this is a one-time process. Once a
partnership is created, the devices can recognize the partnership and
exchange information without entering a PIN again. Make sure the two
devices are within a range, and Bluetooth is turned on and in visible mode.

80 Getting Connected

To create a Bluetooth partnership

1. On the Home screen, click Start > Settings > Connections >

Bluetooth.

2. Click Menu > Devices.

3. Click Menu > New to search for a new device.

Your phone searches for other Bluetooth-enabled devices and lists
them.

4. Select the desired device name in the list.

5. Click Next.

6. Enter a passcode (1 up to 16 characters) to establish a secure

connection, then click Next.

7. Wait for the paired device to accept the partnership:

• If you are creating a Bluetooth partnership between your phone

and another Bluetooth-enabled Pocket PC or phone, the receiving
party needs to enter the same passcode that you specified.

• If you are creating a Bluetooth partnership between your phone

and computer, a balloon message will appear at the bottom-right
of the computer screen, prompting your computer to accept the
partnership. Click the message then enter the passcode.

8. On your phone, a message will appear, indicating that your phone has

connected with the paired device. Click OK.

9. The name of the paired device is then displayed. You may edit and

enter a new name for that device, then click Next.

10. Select the check boxes of services that you want to use from the

paired device. Click Done.

To accept a Bluetooth partnership

1. Ensure that Bluetooth is turned on and in visible mode.

2. Click Yes when prompted to establish a partnership with the other

device.

3. Enter a passcode (the same passcode that is entered on the device

requesting the partnership) to establish a secure connection.

The passcode must be between 1 and 16 characters.

Getting Connected 81

4. Click Next.

5. A message will appear, indicating that your phone has connected

with the paired device. Click OK.

6. The name of the paired device is then displayed. You may edit and

enter a new name for that device, then click Next.

7. Select the check boxes of services that you want to use from the

paired device.

8. Click Done.

You can now exchange information with the other device.

To change the display name of a Bluetooth device

1. On the Home screen, click Start > Settings > Connections >

Bluetooth.

2. Click Menu > Devices.

3. Select a detected Bluetooth device.

4. Click Menu > Edit.

5. Enter a new display name for the Bluetooth device, then click Next.

6. Click Done.

To delete a Bluetooth partnership

1. On the Home screen, click Start > Settings > Connections >

Bluetooth.

2. Click Menu > Devices.

3. Select a Bluetooth device.

4. Click Menu > Delete.

5. Click Done.

Connect a Bluetooth hands-free or stereo headset

For hands-free phone conversations, you can use a Bluetooth hands-free
headset such as a car kit with your phone.

Your phone also supports A2DP (Advanced Audio Distribution Profile)
which is for stereo audio over Bluetooth. This means that you can use
a Bluetooth stereo headset with your phone for hands-free phone

82 Getting Connected

conversations as well as for listening to stereo music. Make sure that your
stereo headset also supports A2DP.

Just like when connecting to any Bluetooth device, you also need to enter
a passcode when connecting to a Bluetooth hands-free or stereo headset.
The passcode is fixed and cannot be changed on a Bluetooth headset.
Before you connect it with your phone, check for the proper passcode in the
manufacturer’s documentation.

To connect a Bluetooth hands-free or stereo headset

1. Make sure that both your phone and the Bluetooth headset are

turned on and within close range, and that the headset is visible.
Refer to the manufacturer’s documentation to find out how to set the
headset in visible mode.

2. On the Home screen, click Start > Settings > Connections.

3. Click Bluetooth > Menu > Devices.

4. Click Menu > New. Your device searches for other Bluetooth-enabled

devices and displays them in the list.

5. Select the name of the headset, and click Next.

6. In Passcode, enter the alphanumeric passcode for the Bluetooth

headset, then click Next.

7. Select the check box for the Hands Free service, and click Done.

Note If the Bluetooth stereo headset becomes disconnected, turn the headset on

and repeat steps 1 to 3 above. Select the stereo headset and click Menu >
Set as Wireless Stereo.

Getting Connected 83

Beam information using Bluetooth

You can beam information, such as contacts, calendar items, and tasks, as
well as files from your phone to your computer or to another Bluetooth­enabled device.

Note If your computer does not have built-in Bluetooth capabilities, you need to

connect and use a Bluetooth adapter or dongle on your computer.

To beam information from your phone to a computer

1. Set Bluetooth on your phone to visible mode. For information about

this, see “ To make your phone visible”.

2. Next, set Bluetooth on your computer to visible mode, create a

Bluetooth partnership, then enable your computer to receive
Bluetooth beams.

If your computer has Windows XP SP2 and your computer’s built-in or

external Bluetooth adapter is supported by Windows XP SP2, do the
following steps:

a. On your computer, open Bluetooth Devices from the Control

Panel then click the Options tab.

b. Select the Turn discovery on and the Allow Bluetooth devices

to connect to this computer options.

c. Create a Bluetooth partnership between your phone and

computer. For information about creating a partnership, see
“Bluetooth partnerships”.

d. In the Options tab of Bluetooth Devices, select Show the

Bluetooth icon in the notification area.

84 Getting Connected

e. To enable your computer to receive Bluetooth beams, right-click

the Bluetooth icon at the bottom-right of your computer screen. A
menu then opens. Click Receive a File.

Whereas if the Bluetooth adapter on your computer was installed

using a third-party provided driver, do the following steps:

a. Open the Bluetooth software that came with the Bluetooth

adapter. This software varies by manufacturer, but in most cases,
you will find a Bluetooth Configuration utility which you can
open from the Control Panel.

b. Click the Accessibility tab in the Bluetooth Configuration dialog

box, then select Let other Bluetooth devices to discover this
computer.

c. Create a Bluetooth partnership between your phone and

computer. For information about creating a partnership, see
“Bluetooth partnerships”.

d. Refer to the Bluetooth adapter’s documentation for instructions

on how to enable your computer to receive Bluetooth beams.

3. Now you are ready to beam. On your phone, select an item to beam.

The item can be an appointment in your calendar, a task, a contact
card, or a file.

4. Click Menu > Beam [type of item].

5. Select the device name to which you want to beam to.

6. Click Beam.

7. If you beamed a calendar, task, or contact item to your computer

and it is not automatically added to Outlook, click File > Import and
Export to import it to Microsoft Outlook on your computer.

To beam information to a Bluetooth-enabled device such as another phone,
create a Bluetooth partnership then do steps 3 to 6 in the above procedure.

Notes

• If the computer or device you want to beam to cannot be detected by your

phone, make sure that it is turned on, visible, and within range of your
phone.

Getting Connected 85

• The default folder on your computer where beamed items are stored may

be
C:\Documents and Settings\your_username\My Documents.

• If your computer’s Bluetooth adapter was installed using a third-party

provided driver, the folder location where it stores beamed items
will be indicated in the Information Exchange tab of the Bluetooth

Configuration utility.

Bluetooth Explorer and Bluetooth file sharing

Bluetooth Explorer searches for other Bluetooth devices that have file
sharing enabled and lets you access their Bluetooth shared folder. You can
copy files from and to their shared folder, and create subfolders in it. When
you enable Bluetooth file sharing on your device, other Bluetooth-enabled
devices will also be able to access your Bluetooth shared folder.

To enable Bluetooth Explorer and Bluetooth file sharing
on your phone

1. Click Start > Settings > Connections > Bluetooth > Menu > FTP.

2. Select the Enable Bluetooth File Explorer check box. This makes the

/Bluetooth phone folder visible in File Explorer.

3. Select the Enable Bluetooth File Server check box.

To use Bluetooth Explorer

1. Bluetooth Explorer is integrated with the File Explorer program. You

can open it by clicking Start > Programs > Bluetooth Explorer
by clicking the Bluetooth folder under the My Device folder in File
Explorer.

or

86 Getting Connected

2. Bluetooth Explorer then scans for other Bluetooth-enabled devices.

From the list, select a Bluetooth device you want to connect to. You
may need to enter a passcode in order for you to connect to the
device.

3. If there are files contained in the Bluetooth shared folder on the other

device, you will be able to see them on the Bluetooth Explorer screen.

Select a file then click Menu > Edit and choose to cut or copy the files.

4. Click Up twice.

5. Navigate to the folder where you want to paste the files on your

device, then click Menu > Edit > Paste.

Use the phone as a Bluetooth modem

You can connect your phone to a notebook or desktop computer through
Bluetooth and use the phone as a modem for the computer.

For the computer to use the Internet connection of your phone, activate
Internet Sharing on your phone, then set up a Bluetooth Personal Area
Network (PAN) between the computer and your phone.

1. On your phone, turn on Bluetooth and set it to Visible mode.

2. Initiate a Bluetooth partnership from your phone by following the

steps in “To create a Bluetooth partnership.“

Alternatively, you can initiate a Bluetooth partnership from the

computer by following these steps (based on Windows XP SP2):

a. In the Control Panel or System Tray, double-click the Bluetooth

Devices icon.

b. In the Bluetooth Devices window, click Add.

Getting Connected 87

c. The Add Bluetooth Device Wizard opens. Select the My device is

set up and ready to be found check box, then click Next.

d. The wizard then detects your phone and displays its name in the

dialog box. Select the phone name, then click Next.

e. Select Let me choose my own passkey, then enter a passkey

(1 up to 16 digits) that will serve as an identification number for
establishing a secure connection between your phone and the
computer. Click Next.

f. A confirmation message then appears on your phone. Click Yes to

accept the connection, enter the same passcode, then click Next.

g. On the computer, click Finish to exit the wizard.

h. On your phone’s Partnership Settings screen, you can change the

display name for the computer, then click Finish.

3. Now, open the Internet Sharing program on your phone. Click Start >

Internet Sharing.

4. Select Bluetooth PAN as the PC Connection.

5. From the Network Connection list, select the name of the connection

that your phone uses to connect to the Internet.

6. Click Connect.

7. On your computer, set up a Bluetooth Personal Area Network (PAN)

with your phone:

a. Click Start > Control Panel > Network Connections.

b. Under Personal Area Network, click the Bluetooth Network

Connection icon.

c. Under Network Tasks, click View Bluetooth network devices.

d. In the Bluetooth Personal Area Network Devices dialog box, select

your phone, then click Connect.

8. On the Internet Sharing screen on your phone, check if a connected

status is displayed, which indicates that your computer has been
successfully connected to the Internet using your phone as a Bluetooth
modem.

88 Getting Connected

5.6 Using Wi-Fi Connection

Wi-Fi provides wireless Internet access over distances of up to 100 meters.
To use Wi-Fi on your phone, you need access to a wireless access point of
your service provider. When you are in public places such as in a coffee shop
or restaurant, you will need access to their public wireless access points
(also referred to as “hotspots”).

Note The availability and range of your phone’s Wi-Fi signal depends on the

number, infrastructure, and other objects through which the signal passes.

To connect to an existing Wi-Fi network

1. On the Home screen, click Start > Comm Manager.

This opens the Comm Manager screen.

2. Click the WLAN icon. The WLAN icon is then highlighted to indicate

that WLAN is turned on.

Note If a connection is not detected, continue with the following steps.

3. Click Menu > WLAN Settings to open the WLAN Settings screen.

4. Select Wi-Fi to view a list of active Wi-Fi networks.

5. Select an active Wi-Fi network from the list.

6. Click Connect to connect to the selected Wi-Fi network.

You can also configure settings for connecting to a Wi-Fi network by

clicking Menu > Edit. You can specify the network key and required
information on the Wi-Fi Connections screen.

7. Click Done on the Wi-Fi screen.

Notes

• Wi-Fi connects to the default network that is available on your phone.

However, GPRS starts by default if your phone does not detect any Wi-Fi
signal.

• In Comm Manager, click Settings > WLAN Settings > Connection

Status to check the current connection status and signal quality of each
Wi-Fi channel.

Getting Connected 89

• Configure your phone so that the Wi-Fi function turns off automatically

when no signal is detected to conserve battery power. In Comm Manager,
click Setttings > WLAN Settings > Wi-Fi > Menu > Wi-Fi Settings.

To create a new Wi-Fi connection

If the Wi-FI connection you want to connect to is not in the list, you can
create a new Wi-Fi connection. Before you start, make sure you have all the
relevant data about the Wi-Fi connection you want to connect to.

1. On the Home screen, click Start > Settings > Connections > WLAN

Settings > Wi-Fi > New.

2. Enter the Network name and Network type and click Next.

Note If you want only to connect directly to another device or computer, and not

to a network through an access point, select This is a device to device (ad­hoc) connection.

3. Select the Authentication type and Data encryption then click

Next. For WPA authentication or TKP, AES, or WEP data encryption,

enter the needed information in the remaining fields.

4. Select Use IEEE 802.1x network access control to use Extensible

Authentication Protocol (EAP). Select the EAP type depending on the
type of authentication. Click Finish.

To increase security on the Wi-Fi network

The LEAP (Lightweight Extensible Authentication Protocol) feature of
Comm Manager helps increase security on your phone, and ensures that
nobody is able to access your network without your permission.

1. On the WLAN Settings screen, select LEAP.

2. Click Menu > New.

Note By default, the LEAP screen displays data that you entered previously.

However, you can modify or delete the data as required by clicking Menu >
Modify or Menu > Delete on the LEAP screen.

3. Enter the SSID (Service Set Identifier).

90 Getting Connected

You can obtain this information from your wireless service provider.

4. Enter the user name, password, and domain.

5. Select an Authentication Type.

By default, the Authentication Type for your phone is
System authentication.

Note For LEAP to work correctly, the receiving phone (your phone) must be set

with the same SSID, user name, and password as the access point.

Open

Chapter 6

Exchanging Messages and

Using Outlook

6.1 Using E-mail and Text Messages

6.2 Using MMS Messages

6.3 Using Pocket MSN Messenger

6.4 Using Calendar

6.5 Using Contacts

6.6 Using Tasks

6.7 Using Voice Notes

92 Exchanging Messages and Using Outlook

6.1 Using E-mail and Text Messages

Messaging is where all of your e-mail accounts and your text message

account are located. You can send and receive Outlook e-mail, Internet
e-mail through an Internet service provider (ISP), and text messages. You
can also access e-mail from work using a virtual private network (VPN)
connection.

Set up Outlook E-mail

When starting ActiveSync on your computer for the first time, the
Synchronization Setup Wizard prompts you to set up a synchronization
relationship. This allows you to synchronize Outlook e-mail and other
information between your phone and your computer or the Exchange
Server. If you have already set up synchronization through the wizard, then
your phone is ready to send and receive Outlook e-mail. For information
about the Synchronization Setup Wizard, see “To install and set up
ActiveSync on the computer” in Chapter 3.

If you have not set up a synchronization relationship yet, do the following to
set up your phone to synchronize Outlook e-mail:

1. To set up and connect to an over-the-air connection (GPRS or ISP dial-

up) to synchronize remotely, follow the procedures in “Connecting to
the Internet” in Chapter 5.

2. Disconnect your phone from your computer or LAN. (If you have an

over-the-air connection, there is no need to disconnect.)

3. Click Start > ActiveSync.

4. If you want to synchronize e-mails directly with the Exchange Server

on a private network such as your corporate network, follow the
steps in “Synchronize Outlook information with Exchange Server” in
Chapter 3.

5. Choose which information types to synchronize. Make sure E-mail is

selected. For details, follow the steps in “To change which information
is synchronized” in Chapter 3.

Every time you want to manually send or receive Outlook e-mail on your
phone, just connect your phone to your computer, LAN, or over-the-air

Exchanging Messages and Using Outlook 93

connection, then click Sync on the ActiveSync screen or click Menu > Send/
Receive in Outlook on your phone.

For details about scheduling automatic synchronization or setting
a synchronization time with the Exchange Server, see “Schedule
synchronization with Exchange Server” in Chapter 3.

Set up a POP3/IMAP4 e-mail account

You need to set up an e-mail account that you have with an Internet service
provider (ISP) or an account that you access using a VPN server connection
(typically a work account) before you can send and receive e-mail.

1. On the Home screen, click Start > Message > Messaging > New

Account.

2. In Your e-mail provider, select Other (POP3/IMAP) then click Next.

3. In Your name, enter your display name for e-mail messages.

4. In E-mail address, enter the e-mail address for this account.

5. Select Attempt to obtain e-mail settings from the Internet and

click Next.

Auto configuration attempts to download necessary e-mail server settings
so that you do not need to enter them manually. If the account is set up
successfully, you will be prompted to send and receive e-mail.

If Auto configuration is unsuccessful or you have an account you access
using a VPN server connection, contact your ISP or network administrator
for the following information and enter it manually:

94 Exchanging Messages and Using Outlook

Setting Description

User name Enter the user name assigned to you by your ISP or network

Password Choose a strong password. You have the option to save your password

Domain Not required for an account with an ISP. May be required for a work

Server type Select POP3 or IMAP4.
Account name Enter a unique name for the account, such as “Work” or “Home.” This

Network Enter the type of network your e-mail server connects to.
Incoming server Enter the name of your e-mail server (POP3 or IMAP4).
Require SSL

connection

Outgoing server Enter the name of your outgoing e-mail server (SMTP).
Outgoing

server requires
authentication

Outgoing server
settings

Use different
user name for
outgoing server

User name Enter your user name for the outgoing e-mail server.
Password Enter your password for the outgoing e-mail server.
Domain Enter the domain of the outgoing e-mail server.
Require SSL

connection
(Outgoing mail
server only)

administrator. This is often the first part of your e-mail address, which
appears before the at sign (@).

so you do not need to enter it each time you connect to your e-mail
server.

account.

name cannot be changed later.

Select this to ensure you always receive e-mail for this account using
an SSL connection. This enables you to receive personal information
more securely. Please note that if you select this and your ISP does not
support an SSL connection, you will not be able to connect to receive
e-mail.

Select this if your outgoing e-mail server (SMTP) requires authentication.
Your user name and password from above will be used.

Your outgoing e-mail server may require different authentication
settings than your incoming e-mail server.

Select this if your outgoing e-mail server requires a different user name
and password than the ones you entered before.

Select this to ensure you always send e-mail from this account using
an SSL connection. This enables you to send personal information
more securely. Please note that if you select this and your ISP does not
support an SSL connection, you will not be able to send e-mail.

Exchanging Messages and Using Outlook 95

Send and receive messages

To compose and send an e-mail or text message

1. On the Home screen, click Start > Message > Messaging.

2. Select an e-mail account, or select Text Messages. Then, click Select.

3. Click New.

4. Enter the e-mail address or phone number of one or more recipients,

separating them with a semicolon (;). To access addresses and phone
numbers from Contacts, in To, press ENTER and select a recipient from
the list.

5. Enter a message.

6. Click Send.

Note If you are working offline, e-mail messages are moved to the Outbox

folder and will be sent the next time you connect. Text messages are sent
immediately.

s

Tip

• To set the priority of an e-mail message, click Menu > Message Options.

• To cancel any message, click Menu > Cancel Message.

• If you are sending a text message and want to know if it was received,

before sending the message, click Menu > Message Options. Select
Request message delivery notification.

To reply to or forward a message

1. From an open message, click Reply, or click Menu > Reply All or

Forward.

2. Enter a message in the message area.

3. Click Send.

Notes

• If you are replying to or forwarding e-mail from Outlook E-mail, you will

send less data if you do not edit the original message. This may reduce data
transfer costs based on your rate plan.

• Save your SMS messages to your SIM card by clicking Menu > Copy to SIM.

96 Exchanging Messages and Using Outlook

• Copy SMS messages saved on your SIM card to the Inbox by clicking
Menu > Copy to Inbox. Copying them to your phone results in duplicate

messages in the Inbox folder when the SIM card is in use.

This icon

next to a message indicates that it is saved on the SIM card.

To exclude your e-mail address when replying to all

When you reply to all the recipients of an e-mail, your own e-mail address
will also be added to the recipient list. You can customize ActiveSync so that
your e-mail address will be excluded from the recipient list.

1. On the Home screen, click Start > Utility > ActiveSync.

2. Click Menu > Options.

3. Select Email, and click Settings.

4. Click Menu > Advanced.

5. In the Primary e-mail address text box, enter your e-mail address.

6. Click Done.

To add an attachment to an e-mail message

1. In a new message, click Menu > Insert and then click Picture or

Voice Note.

2. Select the picture you want to attach, or record a voice note.

To download attachments

• In an open message with an attachment, select the attachment. The

attachment is downloaded the next time you synchronize or connect
to your e-mail server and send and receive e-mail.

Exchanging Messages and Using Outlook 97

Download messages

The manner in which you download messages depends on the type of
account you have:

• To send and receive e-mail for an Outlook E-mail account, begin

synchronization using ActiveSync. For more information, see “Set up
Outlook e-mail” in this chapter.

•

To send and receive e-mail messages for an e-mail
you have with an Internet Service Provider (ISP) or that you access
using a VPN server connection (typically a work account), download
messages through a remote e-mail server. For more information, see
"To download messages from the server" below.

• Text messages are automatically received when your phone is turned

on. When your phone is turned off, messages are held by your service
provider until you turn on your phone again.

To download messages from the server

To send and receive e-mail messages for an e-mail account that you have
with an Internet Service Provider (ISP) or that you access using a VPN server
connection (typically a work account), you first need to connect to the
Internet or your corporate network, depending on the account.

1. On the Home screen, click Start > Message > Messaging.

2. Select the e-mail account.

3. Click Menu > Send/Receive. The messages on your phone and e-mail

server are synchronized as follows: new messages are downloaded
to the phone Inbox folder, messages in the phone Outbox folder
are sent, and messages that have been deleted from the server are
removed from the phone Inbox folder.

Tip If you want to download the entire message, select the message and

click Menu > Download Message. The remainder of the message will be
downloaded the next time you send and receive e-mail.

account that

Individually sign and encrypt a message

Encrypting an Outlook e-mail message protects the privacy of the message
by converting it from plain, readable text into cipher (scrambled) text. Only
the recipient who has the authorization key can decipher the message.

98 Exchanging Messages and Using Outlook

Digitally signing a message applies your certificate with the authorization
key to the message. This proves to the recipient that the message is from
you and not from an imposter or a hacker, and that the message has not
been altered.

To digitally sign and encrypt a new message

1. In the message list, select Outlook E-mail.

2. Click New.

3. Click Menu > Message Options.

4. In the Security field, select the Encrypt message and Sign message

check boxes then click Done.

Verify the digital signature on a signed message you
receive

To verify a digital signature in the message that you receive, do the
following:

1. Open the Outlook e-mail message that has been digitally signed.

2. At the top of the message, click View Signature Status.

3. Click Menu > Check Certificate.

Exchanging Messages and Using Outlook 99

4. To view the details of the certificate in the message, click Menu >

View Certificate

Note There can be several reasons why a digital signature is not valid. For example,

the sender’s certificate may have expired, it may have been revoked by the
certificate authority, or the server that verifies the certificate is unavailable.
Contact the sender to report the problem.

.

Manage folders

Each Messaging account has its own folder hierarchy with five default
Messaging folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items.
The messages you receive and send through the account are stored in these
folders. You can also create additional folders within each hierarchy. Folders
for e-mail accounts behave differently depending on the type of e-mail
account you have.

If you set up an Outlook E-mail account to sync with Exchange Server
or a desktop PC, e-mail messages in the Inbox folder in Outlook will be
synchronized automatically with your phone. You can select to synchronize
additional folders by designating them for synchronization. The folders
you create and the messages you move will then be mirrored on the e-mail
server. For example, if you move two messages from the Inbox folder to a
folder named Family, and you have designated Family for synchronization,
the server creates a copy of the Family folder and copies the messages
to that folder. You can then read the messages while you are away from
your PC. You can only create and delete folders on devices when you are
connected to an Exchange e-mail server.

100 Exchanging Messages and Using Outlook

Similar to the Outlook account, if you set up an account to send and receive
mail using an IMAP4 e-mail server, all messages on the phone are copies of
the messages on the server. The folders you create locally on the phone and
the e-mail messages you move to these folders are mirrored on the e-mail
server. Moving a message on the phone moves the copy on the server the
next time you send and receive e-mail for that account. Therefore, messages
are available to you anytime you connect to your e-mail server, whether it
is from your phone or PC. This synchronization of folders occurs whenever
you connect to your e-mail server, create new folders, or rename/delete
folders when connected. You can also set different download options for
each folder.

If you set up an account to send/receive mail using a POP3 e-mail server,
e-mail messages you move to the Deleted Items folder on the phone will
break the link between the messages on the phone and their copies on the
e-mail server. The next time you connect to send and receive mail, the e­mail server will detect the messages that are in the Deleted Items folder on
the phone and will delete those messages from the e-mail server. All other
messages in other folders remain on both the phone and the e-mail server.

6.2 Using MMS Messages

Creating and sending Multimedia Message Service (MMS) messages to
your friends and family is fun and easy. You can include or capture photos
or video clips, include or record audio, add text, then send them along with
your MMS message.

To access MMS

Do any of the following:

• On the Home screen, click Start > Message > Messaging > MMS.

• From the Pictures & Videos program, select a picture in My Pictures,

and click Menu > Send. Select MMS as the messaging account to
send the picture along with the message.

• From the Camera program, capture a photo or an MMS video clip

then click ( ). In the menu, select Send via MMS and click Send.