HP Officejet pro 8020e User Manual

HP company notices

THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE WITHOUT NOTICE.

ALL RIGHTS RESERVED. REPRODUCTION, ADAPTATION, OR TRANSLATION OF THIS MATERIAL IS PROHIBITED WITHOUT PRIOR WRITTEN PERMISSION OF HP, EXCEPT AS ALLOWED UNDER THE COPYRIGHT LAWS. THE ONLY WARRANTIES FOR HP PRODUCTS AND SERVICES ARE SET FORTH IN THE EXPRESS WARRANTY STATEMENTS ACCOMPANYING SUCH PRODUCTS AND SERVICES. NOTHING HEREIN SHOULD BE CONSTRUED AS CONSTITUTING AN ADDITIONAL WARRANTY. HP SHALL NOT BE LIABLE FOR TECHNICAL OR EDITORIAL ERRORS OR OMISSIONS CONTAINED HEREIN.

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Mac, OS X, macOS, and AirPrint are trademarks of Apple Inc., registered in the U.S. and other countries.

ENERGY STAR and the ENERGY STAR mark are registered trademarks owned by the U.S. Environmental Protection Agency.

Android and Chromebook are trademarks of Google LLC.

Amazon and Kindle are trademarks of Amazon.com, Inc. or its ailiates.

iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from re or electric shock.

- Read and understand all instructions in the documentation that comes with the printer.

- Observe all warnings and instructions marked on the product.

- Unplug this product from wall outlets before cleaning.

- Do not install or use this product near water, or when you are wet.

- Install the product securely on a stable surface.

- Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

- If the product does not operate normally, see Solve a problem.

- There are no user-serviceable parts inside. Refer servicing to qualied service personnel.

Table of contents

1 Get started .................................................................................................................................................... 1

Printer parts ........................................................................................................................................................... 2

Control panel features ........................................................................................................................................... 5

Turn the printer o ................................................................................................................................................ 9

2 Load media and paper basics ........................................................................................................................ 10

Load paper ........................................................................................................................................................... 11

Load an original on the scanner glass ................................................................................................................. 21

Load an original in the document feeder ............................................................................................................ 23

Paper basics ......................................................................................................................................................... 24

Tips for selecting and using paper ...................................................................................................................... 25

3 Connect your printer .................................................................................................................................... 26

Requirements for HP+ printers ........................................................................................................................... 27

Set up the printer for wireless communication ................................................................................................... 28

Connect your printer to an Ethernet network ..................................................................................................... 32

Connect your printer using a USB cable .............................................................................................................. 33

Change network settings ..................................................................................................................................... 34

Use Wi-Fi Direct .................................................................................................................................................... 36

4 Printer management tools ........................................................................................................................... 39

Use the HP Smart app to print, scan, and manage ............................................................................................. 40

Open the HP printer software (Windows) ............................................................................................................ 41

Toolbox (Windows) .............................................................................................................................................. 42

Embedded web server ......................................................................................................................................... 43

Update the printer ............................................................................................................................................... 46

5 Web Services ............................................................................................................................................... 47

What are Web Services? ....................................................................................................................................... 48

Set up Web Services ............................................................................................................................................. 48

Remove Web Services .......................................................................................................................................... 49

ENWW iii

6 Print ........................................................................................................................................................... 50

Print using the HP Smart app .............................................................................................................................. 51

Print using a computer ........................................................................................................................................ 53

Print from mobile devices .................................................................................................................................... 59

Tips for successful printing ................................................................................................................................. 60

7 Copy and scan .............................................................................................................................................. 63

Copy and scan using HP Smart ............................................................................................................................ 64

Copy from the printer .......................................................................................................................................... 66

Scan using HP printer software (Windows 7) ...................................................................................................... 67

Scan using Webscan ............................................................................................................................................ 71

Tips for copy and scan success ............................................................................................................................ 72

8 Fax ............................................................................................................................................................. 73

Send a fax ............................................................................................................................................................ 74

Receive a fax ........................................................................................................................................................ 79

Set up phone book contacts ................................................................................................................................ 84

Change fax settings ............................................................................................................................................. 87

Fax and digital phone services ............................................................................................................................ 91

Fax on Voice over Internet Protocol .................................................................................................................... 92

Use reports .......................................................................................................................................................... 93

Additional fax setup ............................................................................................................................................ 97

9 Manage cartridges ..................................................................................................................................... 121

Information on cartridges and the printhead ................................................................................................... 122

Some color ink is used even when printing with black cartridge only ............................................................. 123

Check the estimated ink levels .......................................................................................................................... 124

Replace the cartridges ....................................................................................................................................... 125

Order cartridges ................................................................................................................................................. 129

Store printing supplies ...................................................................................................................................... 130

Anonymous usage information storage ........................................................................................................... 131

Cartridge warranty information ........................................................................................................................ 132

10 Solve a problem ....................................................................................................................................... 133

Get help from the HP Smart app ....................................................................................................................... 134

Get help from the printer control panel ............................................................................................................ 134

Get help in this guide ......................................................................................................................................... 134

Understand printer reports ............................................................................................................................... 161

Solve Web Services problems ............................................................................................................................ 163

Maintain the printer ........................................................................................................................................... 164

iv ENWW

Restore original factory defaults and settings ................................................................................................. 168

HP support ......................................................................................................................................................... 170

11 HP EcoSolutions (HP and the Environment) ................................................................................................ 172

HP EcoSolutions (HP and the Environment) ...................................................................................................... 173

Appendix A Technical information ................................................................................................................. 176

Specications ..................................................................................................................................................... 177

Regulatory notices ............................................................................................................................................. 180

Environmental product stewardship program .................................................................................................. 188

Index ........................................................................................................................................................... 195

ENWW v

vi ENWW

1 Get started

This guide provides details about how to use the printer and how to resolve problems.

●

Printer parts

●

Control panel features

●

Turn the printer o

ENWW 1

Printer parts

This section contains the following topics:

●

Top and front view

●

Printing supplies area

●

Back view

Top and front view

1 Document feeder

2 Document feeder paper-width guides

3 Document feeder tray

4 Document feeder output extension

5 Scanner lid

6 Scanner glass

7 Output tray

8 Output tray extension

9 Input tray

10 Power button

Front door

Control panel display

2 Chapter 1 Get started ENWW

Printing supplies area

4321

1 Cartridge access door

2 Front door

3 Printhead

4 Cartridges

5 PIN code label

NOTE: Cartridges should be kept in the printer to prevent possible print quality issues or printhead damage.

Avoid removing supplies for extended periods of time. Do not turn the printer o when a cartridge is missing.

Back view

1 Ethernet network port

ENWW Printer parts 3

2 Rear USB port

NOTE: A label is covering the USB port on this printer. Use the HP Smart app and a network connection to set up your printer

and receive the HP+ oer. After setup, you can print using a USB cable connection, if desired, but the printer must also still be connected to the Internet if you have enabled HP+.

Fax port

Fax port (Line)

5 Power connection

(Ext)

4 Chapter 1 Get started ENWW

Control panel features

2 3 4 5

●

Lift the control panel

●

Overview of buttons and lights

●

Function buttons

●

Dashboard icons

●

Change printer settings

Lift the control panel

You can move the control panel for easier use.

● Push the upper part of the control panel to lift it.

NOTE: Return the control panel to its original position by pushing down the bottom until it is back in

place.

Overview of buttons and lights

Label Name and Description

1 Power light: Indicates whether the printer is turned on.

ENWW Control panel features 5

Label Name and Description

2 Wireless light: Indicates the status of the printer's wireless connection.

● Solid blue light indicates that wireless connection has been established and you can print.

● Slow blinking light with clear pause indicates that wireless is on, but not congured. To connect your printer, see Set up the

printer for wireless communication.

● Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is

within the range of wireless signal.

● Fast blinking light indicates wireless error. Refer to the message on the printer display.

● If the wireless light is o, wireless is turned o.

4 Home button: Returns to the home screen from any other screen.

5 Help button: Opens the Help menu when on the Home screen, or shows contextual help content if it is available for the current

6 Function buttons: Tap to perform common tasks. For more information, see Function buttons.

7 Dashboard: Swipe down for additional printer management options. For more information, see Dashboard icons.

Back button: Returns to the previous menu.

operation when on other screens.

Function buttons

Function button Purpose

Copy Copy document, ID card, or photo.

Scan Scan document.

Fax Set up fax, send fax, or reprint received fax.

Dashboard icons

The Dashboard on the printer control panel lets you access the icons on the display, check the status of the printer, or monitor and manage current and scheduled printer tasks.

To open the Dashboard, touch or swipe down the tab at the top of a screen on the control panel.

Icon Purpose

Setup: Displays the setup screen for changing preferences, network setup, Wi-

Fi Direct, Web Services setup, fax setup, and other maintenance settings and generating reports.

Wireless: Displays wireless status and menu options. For more information, see

Set up the printer for wireless communication.

NOTE: (Ethernet) and (Wireless) will not be displayed at the same

time. Showing the Ethernet icon or the wireless icon depends on the way your printer is connected to the network. If the network connection of the printer has

not been set up, then the printer control panel display shows (Wireless) by

default.

6 Chapter 1 Get started ENWW

Icon Purpose

Ethernet: Shows that an Ethernet network connection exists and also provides

easy access to the network status screen.

Wi-Fi Direct: Displays the status, name, and password for Wi-Fi Direct, and the number of devices connected. You can also change settings and print a guide.

Ink Status: Displays the estimated ink levels.

NOTE: Ink level alerts and indicators provide estimates for planning purposes

only. When you receive a low-ink alert, consider having a replacement cartridge available to avoid possible printing delays. You do not have to replace the cartridges until prompted to do so.

Fax Status: Displays status information for the Auto Answer function, fax logs, and the fax sound volume.

HP EcoSolutions: Displays a screen where you can congure some of the printer's environmental features.

ENWW Control panel features 7

Change printer settings

Use the control panel to change the printer functions and settings, print reports, or get help for the printer.

TIP: If the printer is connected to a computer, you can also change the printer settings using the printer

management tools in the software.

For more information about these tools, see Printer management tools.

To change settings for a function

The Home screen of the control panel display shows the available functions for the printer. Some features of the functions allows you to change settings.

1. Select Copy or Scan and then select the desired option.

2. After selecting a function, touch (Settings), scroll through the available settings, and then touch the

setting you want to change.

3. Follow the prompts on the control panel display to change the settings.

TIP: Touch (Home) to return to the Home screen.

To change the printer settings

To change the printer settings or print reports, use the options available on the Setup menu.

1. From the printer control panel, touch or swipe down the tab at the top of the screen to open the

Dashboard, and then touch

2. Touch and scroll through the screens.

3. Touch the screen items to select screens or options.

TIP: Touch (Home) to return to the Home screen.

(Setup).

8 Chapter 1 Get started ENWW

Turn the printer o

Press (the Power button) to turn o the printer. Wait until the power light turns o before unplugging the power cord or turning o a power strip.

CAUTION: If you incorrectly turn the printer o, the print carriage might not return to the correct position,

causing problems with the cartridges and print quality issues.

ENWW Turn the printer o 9

2 Load media and paper basics

●

Load paper

●

Load an original on the scanner glass

●

Load an original in the document feeder

●

Paper basics

●

Tips for selecting and using paper

10 Chapter 2 Load media and paper basics ENWW

Load paper

To load standard paper

Pull out the input tray.

NOTE: If there is other paper in the input tray, remove the paper before loading a dierent paper type

or size.

2. Slide the paper-width guides to the edges of the input tray.

ENWW Load paper 11

3. Insert the paper in portrait orientation and with the side to be printed facing down.

Make sure the stack of paper is aligned with the appropriate paper size lines on the front of the tray. Also, make sure the stack of paper does not exceed the stack height marking on the left edge of the tray.

NOTE: Do not load paper while the printer is printing.

4. Adjust the paper-width guides until they touch the left and right edges of the stack of paper.

12 Chapter 2 Load media and paper basics ENWW

5. Reinsert the input tray into the printer.

6. Pull out the output tray extension as shown.

To load legal paper

1. Pull out the input tray.

NOTE: If there is other paper in the input tray, remove the paper before loading a dierent paper type

or size.

ENWW Load paper 13

2. Slide the paper-width guides to the edges of the input tray.

3. Press the button near the front left of the tray to extend the input tray.

14 Chapter 2 Load media and paper basics ENWW

4. Insert the paper in portrait orientation and with the side to be printed facing down.

NOTE: Do not load paper while the printer is printing.

5. Adjust the paper-width guides until they touch the left and right edges of the stack of paper.

ENWW Load paper 15

6. Reinsert the input tray into the printer.

NOTE: When you insert the input tray, the input tray extension remains outside of the printer. This is

the expected result.

7. Pull out the output tray extension as shown.

To load an envelope

1. Pull out the input tray.

NOTE: If there is other paper in the input tray, remove the paper before loading a dierent paper type

or size.

16 Chapter 2 Load media and paper basics ENWW

2. Slide the paper-width guides to the edges of the input tray.

3. Insert the envelope in portrait orientation and with the side to be printed facing down.

For information on the maximum number of envelope allowed in the tray, see Specications.

NOTE: Do not load paper while the printer is printing.

4. Adjust the paper-width guides until they touch the left and right edges of the stack of envelope.

ENWW Load paper 17

5. Reinsert the input tray into the printer.

6. Pull out the output tray extension as shown.

To load cards and photo paper

1. Pull out the input tray.

NOTE: If there is other paper in the input tray, remove the paper before loading a dierent paper type

or size.

18 Chapter 2 Load media and paper basics ENWW

2. Slide the paper-width guides to the edges of the input tray.

3. Insert the cards or photo paper in portrait orientation and with the side to be printed facing down.

Make sure the stack of card or photo is aligned with the appropriate paper size lines on the front of the tray. Also, make sure the stack of card or photo does not exceed the stack height marking on the left edge of the tray.

NOTE: Do not load paper while the printer is printing.

ENWW Load paper 19

4. Adjust the paper-width guides until they touch the left and right edges of the stack of paper.

5. Reinsert the input tray into the printer.

6. Pull out the output tray extension as shown.

20 Chapter 2 Load media and paper basics ENWW

Load an original on the scanner glass

You can copy, scan, or fax originals by loading them on the scanner glass.

NOTE: The scanner might not work correctly if the scanner glass and lid backing are not clean. For more

information, see Maintain the printer.

NOTE: Remove all originals from the document feeder tray before lifting the lid on the printer.

To load an original on the scanner glass

1. Lift the scanner lid.

ENWW Load an original on the scanner glass 21

2. Load your original print-side down and align it with the marking on the rear left corner of the glass.

TIP: For more help on loading an original, refer to the engraved guides along the edge of the scanner

glass.

3. Close the lid.

22 Chapter 2 Load media and paper basics ENWW

Load an original in the document feeder

You can copy, scan, or fax a document by placing it in the document feeder.

CAUTION: Do not load photos in the document feeder, this might cause damage to your photos. Use only

paper that is supported by the document feeder.

NOTE: Some features, such as the Fit to Page copy feature, do not work when you load your originals in the

document feeder. For those features to work, load your originals on the scanner glass.

To load an original in the document feeder

1. Load your original print-side up into the document feeder.

a. If you are loading an original printed in portrait orientation, place the pages so that the top edge of

the document goes in rst. If you are loading an original printed in landscape orientation, place the pages so that the left edge of the document goes in rst.

b. Slide the paper into the document feeder until you hear a tone or see a message on the printer

control panel display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the document feeder, refer to the diagram on the document

feeder tray.

2. Slide the paper-width guides inward until they stop at the left and right edges of the paper.

ENWW Load an original in the document feeder 23

Paper basics

The printer is designed to work well with most types of oice paper. It is best to test a variety of print paper types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at

www.hp.com for more information about HP paper.

HP recommends plain papers with the ColorLok logo for printing everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

24 Chapter 2 Load media and paper basics ENWW

+ 174 hidden pages