Color LaserJet Enterprise MFP M680
User Guide
M680zM680fM680dn
www.hp.com/support/colorljMFPM680
HP Color LaserJet Enterprise MFP M680
User Guide
Copyright and License
© Copyright 2015 HP Development Company,
L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed
as constituting an additional warranty. HP shall
not be liable for technical or editorial errors or
omissions contained herein.
Edition 1, 11/2015
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Table of contents
1 Product introduction ..................................................................................................................................... 1
Product comparison .............................................................................................................................................. 2
Product views ........................................................................................................................................................ 6
Product front view ............................................................................................................................... 6
Product back view ............................................................................................................................... 8
Interface ports ..................................................................................................................................... 9
Control-panel view ............................................................................................................................ 10
Product hardware setup and software installation ............................................................................................ 12
2 Paper trays ................................................................................................................................................. 13
Load Tray 1 .......................................................................................................................................................... 14
Load Tray 2 and the 500-sheet trays .................................................................................................................. 19
Load the 1,500-sheet high-capacity input tray .................................................................................................. 23
Configure the stapling mailbox accessory .......................................................................................................... 25
Load staples ...................................................................................................................................... 25
Configure the default staple location ............................................................................................... 26
Configure the operation mode .......................................................................................................... 27
3 Parts, supplies, and accessories ................................................................................................................... 29
Order parts, accessories, and supplies ............................................................................................................... 30
Ordering ............................................................................................................................................. 30
Parts and supplies ............................................................................................................................. 30
Accessories ........................................................................................................................................ 31
Replace the toner cartridges ............................................................................................................................... 32
Replace the toner collection unit ........................................................................................................................ 36
4 Print ........................................................................................................................................................... 39
Print tasks (Windows) .......................................................................................................................................... 40
How to print (Windows) ..................................................................................................................... 40
Automatically print on both sides (Windows) .................................................................................. 41
Manually print on both sides (Windows) .......................................................................................... 41
ENWW iii
Print multiple pages per sheet (Windows) ....................................................................................... 42
Select the paper type (Windows) ...................................................................................................... 42
Additional print tasks ........................................................................................................................ 43
Print tasks (Mac OS X) .......................................................................................................................................... 44
How to print (Mac OS X) ..................................................................................................................... 44
Automatically print on both sides (Mac OS X) .................................................................................. 44
Manually print on both sides (Mac OS X) .......................................................................................... 44
Print multiple pages per sheet (Mac OS X) ....................................................................................... 44
Select the paper type (Mac OS X) ...................................................................................................... 45
Additional print tasks ........................................................................................................................ 45
Store print jobs on the product to print later ...................................................................................................... 46
Create a stored job (Windows) .......................................................................................................... 46
Create a stored job (Mac OS X) .......................................................................................................... 47
Print a stored job ............................................................................................................................... 48
Delete a stored job ............................................................................................................................ 48
Mobile printing ..................................................................................................................................................... 49
HP Wireless Direct and NFC Printing ................................................................................................. 49
HP ePrint via email ............................................................................................................................ 50
HP ePrint software ............................................................................................................................ 50
AirPrint ............................................................................................................................................... 51
Print from the USB port ....................................................................................................................................... 52
Enable the USB port for printing ....................................................................................................... 52
Print USB documents ........................................................................................................................ 52
5 Copy ........................................................................................................................................................... 53
Make a copy ......................................................................................................................................................... 54
Copy on both sides (duplex) ................................................................................................................................ 56
Copy on both sides automatically ..................................................................................................... 56
Copy on both sides manually ............................................................................................................ 56
Optimize copy quality for text or pictures .......................................................................................................... 57
6 Scan/send ................................................................................................................................................... 59
Set up Scan to Email ............................................................................................................................................ 60
Use the E-Mail Setup Wizard ............................................................................................................. 60
Set up the Scan to Email feature via the HP Embedded Web Server ............................................... 60
Set up personal and network contacts ............................................................................................. 61
Add contacts to the address book from the product control panel .............................. 62
Configure Microsoft Outlook with Google Gmail .............................................................................. 64
Set up Save to Network Folder ............................................................................................................................ 66
Use the Save to Network Folder Quick Set Wizard ........................................................................... 66
Set up Save to Network Folder via the HP Embedded Web Server .................................................. 66
iv ENWW
Complete the destination folder settings ........................................................................................ 67
Add Network Folder Path – Save to a standard shared network folder ........................ 67
Add Network Folder Path – Save to an FTP Server ........................................................ 68
Send only to folders with read and write access ........................................................... 69
Allow sending to folders with write-access only ........................................................... 69
Set up Save to USB ............................................................................................................................................... 70
Set up Save to SharePoint® (flow models only) ................................................................................................. 71
Create a Quick Set ................................................................................................................................................ 73
Send a scanned document to one or more email addresses .............................................................................. 75
Send email by entering email addresses manually .......................................................................... 75
Send email by using the address book ............................................................................................. 77
Send a scanned document to a network folder .................................................................................................. 80
Use HP Flow CM solution (flow models only) ...................................................................................................... 83
7 Fax ............................................................................................................................................................. 85
Set up fax ............................................................................................................................................................. 86
The first time the product is turned on with a fax accessory installed ........................................... 86
After initial product hardware setup ................................................................................................ 86
Change fax configurations .................................................................................................................................. 87
Fax dialing settings ........................................................................................................................... 87
General fax send settings ................................................................................................................. 88
Fax receive settings .......................................................................................................................... 89
Send a fax ............................................................................................................................................................ 91
8 Manage the product ..................................................................................................................................... 93
Configure IP network settings ............................................................................................................................. 94
Printer sharing disclaimer ................................................................................................................. 94
View or change network settings ..................................................................................................... 94
Rename the product on a network ................................................................................................... 94
Manually configure IPv4 TCP/IP parameters from the control panel .............................................. 95
Manually configure IPv6 TCP/IP parameters from the control panel .............................................. 95
HP Utility for Mac OS X ......................................................................................................................................... 97
Open HP Utility .................................................................................................................................. 97
HP Utility features ............................................................................................................................. 97
HP Embedded Web Server ................................................................................................................................... 99
How to access the HP Embedded Web Server (EWS) ........................................................................ 99
HP Embedded Web Server features .................................................................................................. 99
Information tab ............................................................................................................. 100
General tab ................................................................................................................... 100
Print tab or Copy/Print tab ........................................................................................... 101
Scan/Digital Send tab (MFP models only) .................................................................... 102
ENWW v
Fax tab (MFP models only) ........................................................................................... 103
Troubleshooting tab ..................................................................................................... 103
Security tab ................................................................................................................... 10 4
HP Web Services tab ..................................................................................................... 104
Networking tab ............................................................................................................. 104
Other Links list .............................................................................................................. 106
HP Web Jetadmin ............................................................................................................................................... 107
Product security features .................................................................................................................................. 108
Security statements ........................................................................................................................ 108
IP Security ....................................................................................................................................... 108
Sign in to the product ...................................................................................................................... 108
Assign a system password .............................................................................................................. 108
Encryption support: HP High Performance Secure Hard Disks ...................................................... 109
Lock the formatter .......................................................................................................................... 109
Economy settings .............................................................................................................................................. 110
Optimize speed or energy usage .................................................................................................... 110
Set Sleep mode ............................................................................................................................... 110
Set the Sleep Schedule ................................................................................................................... 110
Software and firmware updates ....................................................................................................................... 112
9 Solve general problems .............................................................................................................................. 113
Customer support .............................................................................................................................................. 114
Control panel help system ................................................................................................................................ 115
Restore factory-set defaults ............................................................................................................................. 116
A “Cartridge is low” or “Cartridge is very low” message displays on the product control panel .................... 117
Change the “Very Low” settings ..................................................................................................... 117
For products with fax capability ................................................................................... 117
Order supplies ................................................................................................................................. 118
Product does not pick up paper or misfeeds .................................................................................................... 119
The product does not pick up paper ............................................................................................... 119
The product picks up multiple sheets of paper .............................................................................. 119
The document feeder jams, skews, or picks up multiple sheets of paper .................................... 119
Clear jams .......................................................................................................................................................... 121
Jam locations .................................................................................................................................. 121
Auto-navigation for clearing jams .................................................................................................. 121
Experiencing frequent or recurring paper jams? ............................................................................ 121
Clear jams in Tray 1 ......................................................................................................................... 123
Clear jams in Tray 2 and the 500-sheet trays ................................................................................ 125
Clear jams in the 1,500-sheet high-capacity input tray and the lower-right door ....................... 130
Clear jams in the lower-right door .................................................................................................. 134
Clear jams in the right door and the fuser area .............................................................................. 135
vi ENWW
Clear jams from under the top cover .............................................................................................. 138
Clear jams in the document feeder ................................................................................................. 139
Clear jams in the output bin ............................................................................................................ 143
Clear jams in the stapling mailbox accessory ................................................................................ 143
Clear staple jams in the stapling mailbox accessory ..................................................................... 145
Improve print quality ......................................................................................................................................... 149
Print from a different software program ....................................................................................... 149
Check the paper-type setting for the print job ............................................................................... 149
Check the paper type setting (Windows) ..................................................................... 149
Check the paper type setting (Mac OS X) ..................................................................... 150
Check toner-cartridge status .......................................................................................................... 150
Clean the product ............................................................................................................................ 150
Print a cleaning page .................................................................................................... 150
Check the scanner glass for dirt and smudges ............................................................ 151
Visually inspect the toner cartridge ............................................................................................... 152
Check paper and the printing environment .................................................................................... 152
Step one: Use paper that meets HP specifications ...................................................... 152
Step two: Check the environment ................................................................................ 153
Step three: Set the individual tray alignment .............................................................. 153
Calibrate the product to align the colors ........................................................................................ 153
Check other print job settings ......................................................................................................... 154
Adjust color settings (Windows) ................................................................................... 154
Try a different print driver .............................................................................................................. 155
Improve copy image quality .............................................................................................................................. 157
Check the scanner glass for dirt and smudges ............................................................................... 157
Calibrate the scanner ...................................................................................................................... 158
Check the paper settings ................................................................................................................ 159
Step one: Check the paper size and type configuration .............................................. 159
Step two: Select the tray to use for the copy ............................................................... 159
Check the image-adjustment settings ........................................................................................... 159
Optimize copy quality for text or pictures ...................................................................................... 159
Edge-to-edge copying .................................................................................................................... 160
Clean the pickup rollers and separation pad in the document feeder ........................................... 160
Improve scan image quality .............................................................................................................................. 162
Check the scanner glass for dirt and smudges ............................................................................... 162
Check the scan/send settings from the product control panel ..................................................... 163
Check the resolution settings ....................................................................................... 163
Check the color settings ............................................................................................... 164
Check the image-adjustment settings ......................................................................... 164
Optimize scan quality for text or pictures ................................................................... 164
Check the output-quality settings ............................................................................... 165
ENWW vii
Clean the pickup rollers and separation pad in the document feeder ........................................... 165
Improve fax image quality ................................................................................................................................ 167
Send-fax quality issues ................................................................................................................... 167
Check the scanner glass for dirt and smudges ............................................................ 167
Check the send-fax resolution settings ....................................................................... 168
Check the image-adjustment settings ......................................................................... 169
Optimize fax quality for text or pictures ...................................................................... 169
Check the error-correction settings ............................................................................. 169
Send to a different fax machine ................................................................................... 170
Clean the pickup rollers and separation pad in the document feeder ........................ 170
Receive-fax quality issues .............................................................................................................. 171
Check the fit-to-page setting ....................................................................................... 171
Check the sender's fax machine ................................................................................... 171
Solve wired network problems ......................................................................................................................... 173
Poor physical connection ................................................................................................................ 173
The computer is using the incorrect IP address for the product ................................................... 173
The computer is unable to communicate with the product ........................................................... 173
The product is using incorrect link and duplex settings for the network ...................................... 174
New software programs might be causing compatibility problems ............................................. 174
The computer or workstation might be set up incorrectly ............................................................ 174
The product is disabled, or other network settings are incorrect ................................................. 174
Solve fax problems ............................................................................................................................................ 175
Checklist for solving fax problems ................................................................................................. 175
What type of phone line are you using? ....................................................................... 175
Are you using a surge-protection device? .................................................................... 175
Are you using a phone company voice-messaging service or an answering
machine? ....................................................................................................................... 175
Does your phone line have a call-waiting feature? ..................................................... 176
Check fax accessory status .......................................................................................... 176
General fax problems ...................................................................................................................... 177
The fax failed to send ................................................................................................... 177
An Out of Memory status message displays on the product control panel ................ 177
Print quality of a photo is poor or prints as a gray box ............................................... 177
You touched the Stop button to cancel a fax, but the fax was still sent ..................... 177
No fax address book button displays ........................................................................... 177
Not able to locate the Fax settings in HP Web Jetadmin ............................................. 177
The header is appended to the top of the page when the overlay option is
enabled ......................................................................................................................... 177
A mix of names and numbers is in the recipients box ................................................. 177
A one-page fax prints as two pages ............................................................................. 178
A document stops in the document feeder in the middle of faxing ............................ 178
viii ENWW
The volume for sounds coming from the fax accessory is too high or too low .......... 178
Index ........................................................................................................................................................... 179
ENWW ix
x ENWW
1 Product introduction
●
Product comparison
●
Product views
●
Product hardware setup and software installation
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 1
Product comparison
Model name
Model number
Paper handling Tray 1 (100-sheet capacity)
Tray 2 (500-sheet capacity)
1x500-sheet paper feeder
2,500-sheet high-capacity
1x500-sheet feeder Optional Optional
Automatic duplex printing
900-sheet 3-bin stapling
Postcard media tray-insert
Connectivity 10/100/1000 Ethernet LAN
Easy-access USB port for
M680dn
CZ248A
Optional
with storage cabinet
Optional
feeder
Optional Optional
mailbox accessory
Optional Optional Optional Optional
for printing small-size paper
connection with IPv4 and
IPv6
printing and scanning without
a computer and upgrading
the firmware
M680f
CZ249A
M680z
CZ250A
M680z
CZ251A
HP near-field
communications (NFC) and
Wireless Direct accessory for
printing from mobile devices
Storage 320 GB HP High-Performance
Control-panel display and
input
Retractable keyboard
Print Prints 43 pages per minute
Easy-access USB printing (no
Secure Hard Disk
Touchscreen control panel
(ppm) on A4 and 45 ppm on
letter-size paper
computer required)
Optional Optional Optional
2 Chapter 1 Product introduction ENWW
Model name
M680dn
M680f
M680z
M680z
Model number
Mobile printing solutions
For more information about
●
HP ePrint via email
●
HP ePrint software
1
CZ248A
Mobile printing solutions see:
●
HP ePrint app
www.hp.com/go/
●
mobileprinting
www.hpconnected.com
www.hp.com/go/
LaserJetMobilePrinting
(English only)
www.hp.com/go/
ePrint Enterprise app
●
HP ePrint Home & Biz
●
Google Cloud Print
●
AirPrint
●
Android Printing
eprintsoftware
www.hp.com/go/
eprintenterprise
www.google.com/cloudprint/
learn
www.hp.com/go/airprint
Fax Optional
Copy and Scan Copies 43 pages per minute
(ppm) on A4 and 45 ppm on
letter-size paper
CZ249A
CZ250A
CZ251A
Scans in monochrome and
color at 45 images per
minute (ipm).
Scans in monochrome and
color at 63 images per
minute (ipm).
Easy-access USB copying and
scanning (no computer
required)
100-page document feeder
with electronic duplex
copying and scanning and
multi-feed detection
Digital Send Send to E-mail, Save to USB,
and Save to Network Folder
Save to SharePoint®
ENWW Product comparison 3
Model name
M680dn
M680f
M680z
M680z
Model number
Supported operating
2
,
3
systems
Windows XP SP3 or later, 32bit and 64-bit
NOTE: The software
installer does not support the
64-bit version, but the print
driver supports it.
NOTE: Microsoft retired
mainstream support for
Windows XP in April 2009. HP
will continue to provide besteffort support for the
discontinued XP operating
system.
Windows Vista, 32-bit and
64-bit
NOTE: Windows Vista
Starter is not supported by
the software installer or the
print driver.
Windows 7 SP1 or later, 32-
bit and 64-bit
Windows 8, 32-bit and 64-bit
CZ248A
CZ249A
CZ250A
CZ251A
Windows 8.1, 32-bit and 64-
bit
Windows 2003 Server SP2 or
later, 32-bit and 64-bit
NOTE: The software
installer does not support the
64-bit version, but the print
driver supports it.
NOTE: Microsoft retired
mainstream support for
Windows Server 2003 in July
2010. HP will continue to
provide best-effort support
for the discontinued Server
2003 operating system.
Windows Server 2008, 32-bit
and 64-bit
Windows Server 2008 R2, 64-
bit
Windows Server 2012, 64-bit
4 Chapter 1 Product introduction ENWW
Model name
M680dn
M680f
M680z
M680z
Model number
Mac OS X 10.6, OS X 10.7
Lion, OS X 10.8 Mountain
Lion, and OS X 10.9 Mavericks
1
The HP ePrint Software supports the following operating systems: Windows Vista® (32-bit and 64-bit); Windows 7 SP 1 or later (32bit and 64-bit); Windows 8 (32-bit and 64-bit); Windows 8.1 (32-bit and 64-bit); and Mac OS X versions 10.6, 10.7 Lion, 10.8 Mountain
Lion, and 10.9 Mavericks.
2
The list of supported operating systems applies to the Windows PCL 6, UPD PCL 6, UPD PS, and Mac print drivers and to the in-box
software installation CD. For a current list of supported operating systems, go to
inclusive help for your product. If you are located outside the US, go to
Enter a product name or number. In the Download Options area, click Drivers, Software & Firmware.
3
The HP Software Installer CD installs the HP PCL 6 driver for Windows operating systems along with other optional software. Mac
installer software is not included on the CD. The CD provides steps to download the Mac installer software from
steps to download the Mac installer software are as follows: Go to
Drivers & Software. Enter a product name or number. In the Download Options area, click Drivers, Software & Firmware. Click the
operating system version, and then click the Download button.
NOTE: UPD PCL 5 is not supported. For additional details on client and server operating systems for the HP
UPD, go to
www.hp.com/go/upd and click the Specifications tab.
CZ248A
CZ249A
CZ250A
CZ251A
www.hp.com/support/colorljMFPM680 for HP's all-
www.hp.com/support, and then click Drivers & Software.
www.hp.com. The
www.hp.com/support, select the country/region, and then click
ENWW Product comparison 5
Product views
●
Product front view
●
Product back view
●
Interface ports
●
Control-panel view
Product front view
17
1132
12
11
10
3
14
4
15
5
6
9
7
8
1 Document feeder cover (access for clearing jams)
2 Document feeder
3 Document-feeder output bin
4 Control panel with color touchscreen display (tilts up for easier viewing)
5 Right-side door (access for clearing jams)
6Tray 1
7 On/off button
8 Model name
18
16
M680zM680fM680dn
9Tray 2
10 Front door (access to the toner cartridges)
11 Standard output bin
12 Handle for lifting the scanner assembly (to access the scanner glass)
13 Hardware integration pocket (for connecting accessory and third-party devices)
14 1x500 tray with cabinet
15 Lower-right door (access for clearing jams)
16 2x500-sheet trays and 1,500-sheet high-capacity input tray
6 Chapter 1 Product introduction ENWW
17 Stapling mailbox accessory
18 Keyboard (pull the keyboard straight out to use it)
ENWW Product views 7
Product back view
NOTE: The product is shown without a finishing accessory attached.
1
2
1 Formatter (contains the interface ports)
2 Power connection
3
3 Model and serial number label
8 Chapter 1 Product introduction ENWW
Interface ports
1
FIH
2
3
4
5
6
1Fax port
2 Foreign interface harness (for connecting third-party devices)
3 Hi-Speed USB 2.0 printing port
NOTE: For Easy-access USB printing, use the USB port near the control panel.
4 USB port for connecting external USB devices (this port might be covered)
5 Local area network (LAN) Ethernet (RJ-45) network port
6 Slot for a cable-type security lock
ENWW Product views 9
Control-panel view
S D F G
enter
k
Folder
K L
H J
:
;
Network
The Home screen provides access to the product features and indicates the current status of the product.
Return to the Home screen at any time by touching the Home button on the left side of the product control
panel, or touch the Home button in the upper-left corner of most screens.
NOTE: The features that appear on the Home screen can vary, depending on the product configuration.
4
6 7 8 9 10 11
5
3
2
1
Network Folder
12
13
14
:
enter
caps lock
16
A S D F G H J K L
shift
Z X C V B N M
@ alt
1 Home button Touch to return to the product Home screen at any time.
2 Refresh button Touch the Refresh button to clear changes and restore the default settings.
3 Sign In or Sign Out
Touch the Sign In button to access secured features.
button
Touch the Sign Out button to sign out of the product if you have signed in for access to secured
features. After you sign out, the product restores all options to the default settings.
4 HP logo or Home button
On any screen other than the Home screen, the HP logo changes to a Home
Home
button to return to the Home screen.
“
;
‘
?
shift
,
.
/
alt
15
button. Touch the
5 Stop button Touch the Stop button to pause the current job. The Job Status screen opens, and then you can
cancel or continue the job.
6 Start button Touch the Start button to start a copy job.
7 Product status The status line provides information about the overall product status.
8 Language Selection
Touch the Language Selection button to select the language for the control-panel display.
button
9 Sleep button Touch the Sleep button to put the product into Sleep mode.
10 Network button Touch the Network button to find information about the network connection.
11 Help button Touch the Help button to open the embedded help system.
12 Copies field The Copies field indicates the number of copies that the product is set to make.
13 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.
10 Chapter 1 Product introduction ENWW
14 Features Depending on the product configuration, the features that appear in this area can include any of the
following items:
●
Quick Sets
●
Copy
●
E-mail
●
Fax
●
Save to USB
●
Save to Network Folder
●
Save to Device Memory
●
Retrieve from USB
●
Retrieve from Device Memory
●
Save to SharePoint®
●
Job Status
●
Supplies
●
Trays
●
Administration
●
Device Maintenance
15 Keyboard This product includes a physical keyboard. The keys are mapped to your language in the same way
16 Easy-access USB port Insert a USB flash drive for printing and scanning without a computer or to update the product
the virtual keyboard on the product control panel is mapped. If you select a different keyboard
layout for the virtual keyboard, the keys on the physical keyboard are remapped to match the new
settings.
firmware.
NOTE: An administrator must enable this port before use.
ENWW Product views 11
Product hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the product. For additional
instructions, go to HP support on the Web.
In the US, go to
Outside the US, follow these steps:
1. Go to
2. Select your country/region.
3. Click Troubleshooting.
4. Enter the product name (HP Color LaserJet Enterprise MFP M680), and then select Search.
Find the following support:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680 for HP's all-inclusive help for your product.
www.hp.com/support.
12 Chapter 1 Product introduction ENWW
2 Paper trays
●
Load Tray 1
●
Load Tray 2 and the 500-sheet trays
●
Load the 1,500-sheet high-capacity input tray
●
Configure the stapling mailbox accessory
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 13
Load Tray 1
CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.
1. Open Tray 1.
2. Pull out the tray extension to support the paper.
14 Chapter 2 Paper trays ENWW
3. Load paper in the tray. For information about
how to orient the paper, see
paper orientation on page 17.
Table 2-1 Tray 1
ENWW Load Tray 1 15
4. Make sure that the paper fits under the fill line on
the paper guides.
5. Adjust the side guides so that they lightly touch
the paper stack, but do not bend it.
16 Chapter 2 Paper trays ENWW
Table 2-1 Tray 1 paper orientation
Paper type Image orientation Duplex mode How to load paper
Preprinted or letterhead Portrait 1-sided printing Face-down
Bottom edge leading into the product
Automatic 2-sided printing Face-up
Bottom edge leading into the product
Landscape 1-sided printing Face-down
Top edge toward the back of the product
Automatic 2-sided printing Face-up
Top edge toward the back of the product
ENWW Load Tray 1 17
Table 2-1 Tray 1 paper orientation (continued)
Paper type Image orientation Duplex mode How to load paper
Prepunched Portrait or landscape 1- or 2-sided printing Holes toward the back of the product
Envelopes Landscape
Short edge of the envelope
feeding into the product
Portrait
Long edge of the envelope
feeding into the product
1-sided printing Face-down
Top edge toward the front of the product
1-sided printing Face-down
Top edge leading into the product
18 Chapter 2 Paper trays ENWW
Load Tray 2 and the 500-sheet trays
NOTE: The procedure to load paper for the 500-sheet trays is the same as for Tray 2. Only Tray 2 is shown
here.
1. Open the tray.
NOTE: Do not open this tray while it is in use.
2. Adjust the paper-length and paper-width guides
by squeezing the adjustment latches and sliding
the guides to the size of the paper being used.
ENWW Load Tray 2 and the 500-sheet trays 19
3. Load paper into the tray. Check the paper to
Y
X
verify the guides lightly touch the stack, but do
not bend it. For information about how to orient
the paper, see
sheet trays paper orientation on page 21.
NOTE: To prevent jams, do not overfill the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or
the paper might jam.
4. Close the tray.
Table 2-2 Tray 2 and the 500-
5. The tray configuration message displays on the
product control panel.
6. Touch the OK button to accept the detected type
and size, or touch the Modify button to choose a
different paper size or type.
For custom-size paper, you need to specify the X
and Y dimensions for the paper when the prompt
displays on the product control panel.
7. Select the correct type and size, and then touch
the OK button.
20 Chapter 2 Paper trays ENWW
Table 2-2 Tray 2 and the 500-sheet trays paper orientation
Paper type Image orientation Duplex mode How to load paper
Preprinted or letterhead Portrait 1-sided printing Face-up
Top edge at the left side of the tray
Automatic 2-sided printing Face-down
Top edge at the left side of the tray
Landscape 1-sided printing Face-up
Top edge toward the back of the tray
ENWW Load Tray 2 and the 500-sheet trays 21
Table 2-2 Tray 2 and the 500-sheet trays paper orientation (continued)
Paper type Image orientation Duplex mode How to load paper
Automatic 2-sided printing Face-down
Top edge toward the back of the tray
Prepunched Portrait or landscape 1- or 2-sided printing Holes toward the back of the tray
22 Chapter 2 Paper trays ENWW
Load the 1,500-sheet high-capacity input tray
1. Open the tray.
NOTE: Do not open this tray while it is in use.
2. Adjust the paper-width guide to the correct
position for the paper you are using.
LGL LTR
A4
3. Rotate the paper-stop lever to the correct
position for the paper you are using.
ENWW Load the 1,500-sheet high-capacity input tray 23
4. Load paper into the tray. Check the paper to
verify the guides lightly touch the stack, but do
not bend it.
NOTE: To prevent jams, do not overfill the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or
the paper might jam.
5. Close the tray.
6. The tray configuration message displays on the
product control panel.
7. Touch the OK button to accept the detected type
and size, or touch the Modify button to choose a
different paper size or type.
8. Select the correct type and size, and then touch
the OK button.
24 Chapter 2 Paper trays ENWW
Configure the stapling mailbox accessory
The stapling mailbox accessory can staple documents in the upper left or upper right corners, and it can stack
up to 900 sheets of paper in the three output bins. The output bins have three mode-configuration options:
stacker mode, mailbox mode, or function separator mode.
●
Load staples
●
Configure the default staple location
●
Configure the operation mode
Load staples
1. Lift the gray latch on the front of the stapler, and
open the stapler cover.
2. Lift the green tab on the staple cartridge up, and
then pull the staple cartridge straight out.
ENWW Configure the stapling mailbox accessory 25
3. Insert the new staple cartridge into the stapler
and push down on the green handle until it snaps
into place.
4. Close the stapler cover.
Configure the default staple location
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Stapler/Stacker Settings
●
Stapling
3. Select a staple location from the list of options, and then touch the Save button. The following options
are available:
●
None: No staples
●
Top left or right: If the document has portrait orientation, the staple is in the top left corner of the
short edge of the paper. If the document has landscape orientation, the staple is in the top right
corner of the long edge of the paper.
26 Chapter 2 Paper trays ENWW
●
Top left: The staple is in the top left corner of the short edge of the paper.
●
Top right: The staple is in the top right corner of the long edge of the paper.
1
1 Top left corner of the short edge of the paper
2 Top right corner of the long edge of the paper
Configure the operation mode
2
Use this procedure to configure how the product sorts jobs into the output bins.
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Stapler/Stacker Settings
●
Operation Mode
3. Select a mode from the list of options, and then touch the Save button. The following options are
available:
●
Stacker: The product stacks jobs in the bins from bottom to top.
●
Mailbox: The product places jobs in different bins according to the person who sent them.
●
Function Separator: The product places jobs in different bins according to product function such as
print jobs, copy jobs, or fax jobs.
ENWW Configure the stapling mailbox accessory 27
28 Chapter 2 Paper trays ENWW
3 Parts, supplies, and accessories
●
Order parts, accessories, and supplies
●
Replace the toner cartridges
●
Replace the toner collection unit
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 29
Order parts, accessories, and supplies
Ordering
Order supplies and paper www.hp.com/go/suresupply
Order genuine HP parts or accessories
Order through service or support providers Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter
www.hp.com/buy/parts
the product IP address or host name in the address/URL field. The
EWS contains a link to the HP SureSupply Web site, which
provides options for purchasing Original HP supplies.
Parts and supplies
The following parts are available for the product.
●
Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to
pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is
not provided under the HP product warranty.
●
Parts listed as Optional self-replacement can be installed by HP service personnel at your request for
no additional charge during the product warranty period.
Item Description Self-replacement options Part number
Maintenance/Fuser Kit 110V Replacement 110 Volt fuser Mandatory CE246A
Maintenance/Fuser Kit 220V Replacement 220 Volt fuser Mandatory CE247A
HP Staple Cartridge Refill Replacement staple cartridge Mandatory C8091A
Document Feeder Roller Maintenance Kit Replacement roller for the document
Image transfer kit Replacement image transfer belt and
Toner collection unit Replacement toner collection unit Mandatory CE265A
HP 653X Black LaserJet Toner Cartridge,
high capacity 20k yield
HP 652A Black LaserJet Toner Cartridge,
11k yield
HP 653A Cyan LaserJet Toner Cartridge,
16k yield
HP 653A Yellow LaserJet Toner Cartridge,
16k yield
HP 653A Magenta LaserJet Toner
Cartridge, 16k yield
HP LaserJet Postcard Media Insert Tray Replacement postcard media insert tray Mandatory CC497A
feeder
roller
Replacement high-capacity toner
cartridge
Replacement toner cartridge Mandatory CF320A
Replacement toner cartridge Mandatory CF321A
Replacement toner cartridge Mandatory CF322A
Replacement toner cartridge Mandatory CF323A
Mandatory L2718A
Mandatory CE249A
Mandatory CF320X
30 Chapter 3 Parts, supplies, and accessories ENWW
Accessories
Item Description Part number
500-sheet paper tray Input tray accessory CZ261
500-sheet paper feeder and cabinet Input tray and storage cabinet accessory CZ262
2x500-sheet, 1,500-sheet high-capacity input feeder,
and stand
900-sheet, 3-bin stapling mailbox Stapling mailbox accessory CZ264
HP LaserJet MFP Analog Fax Accessory 500 Analog fax accessory CC487A
HP LaserJet Postcard Media Insert Tray Tray insert for printing small-size paper CC497A
HP Jetdirect 2800w NFC & Wireless Direct Accessory Wireless direct accessory for “touch” printing from
2,500-sheet feeder accessory CZ263
J8029A
mobile devices
ENWW Order parts, accessories, and supplies 31
Replace the toner cartridges
The product uses four colors and has a different toner cartridge for each color: yellow (Y), magenta (M), cyan
(C), and black (K). The toner cartridges are inside the front door.
This product indicates when the toner cartridge level is low. The actual toner cartridge life remaining can
vary. The toner cartridge does not need to be replaced at this time. Consider having a replacement cartridge
available to install when print quality is no longer acceptable.
The following illustration shows the toner-cartridge components.
1
3
2
1 Plastic shield
2 Imaging drum
3 Memory chip
CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water. Hot
water sets toner into fabric.
NOTE: Information about recycling used toner cartridges is on the toner cartridge box.
32 Chapter 3 Parts, supplies, and accessories ENWW
1. Open the front door.
Y
M
Y
C
M
C
K
K
2. Grasp the handle of the used toner cartridge and
pull out to remove it.
3. Remove the new toner cartridge from its
protective bag.
Y
M
Y
C
M
C
K
K
K
K
ENWW Replace the toner cartridges 33
4. Hold both ends of the toner cartridge and rock it
5-6 times.
K
5. Remove the protective shield from the toner
cartridge.
K
34 Chapter 3 Parts, supplies, and accessories ENWW
6. Align the toner cartridge with its slot, and then
insert the toner cartridge into the product.
7. Close the front door.
Y
M
Y
C
M
C
K
Y
M
Y
C
M
C
K
K
K
K
ENWW Replace the toner cartridges 35
Replace the toner collection unit
Replace the toner collection unit when the control panel prompts you.
NOTE: The toner collection unit is designed for a single use. Do not attempt to empty the toner collection
unit and reuse it. Doing so could lead to toner being spilled inside the product, which could result in reduced
print quality. After use, return the toner collection unit to HP’s Planet Partners program for recycling.
CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold water. Hot
water sets toner into fabric.
1. Open the front door.
Y
M
Y
C
M
K
C
K
2. Grasp the top of the toner collection unit and
remove it from the product.
Y
M
Y
C
M
K
C
K
36 Chapter 3 Parts, supplies, and accessories ENWW
3. Place the attached cap over the opening at the
top of the unit.
4. Remove the new toner collection unit from its
packaging.
ENWW Replace the toner collection unit 37
5. Insert the bottom of the new unit into the
product first and then push the top of the unit
until it clicks into place.
Y
M
Y
C
M
K
C
K
6. Close the front door.
NOTE: If the toner collection unit is not
installed correctly, the front door does not close
completely.
To recycle the used toner collection unit, follow
the instructions included with the new toner
collection unit.
Y
M
Y
C
M
K
C
K
38 Chapter 3 Parts, supplies, and accessories ENWW
4Print
●
Print tasks (Windows)
●
Print tasks (Mac OS X)
●
Store print jobs on the product to print later
●
Mobile printing
●
Print from the USB port
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 39
Print tasks (Windows)
How to print (Windows)
The following procedure describes the basic printing process for Windows.
1. From the software program, select the Print option.
2. Select the product from the list of printers. To change settings, click or tap the Properties or
Preferences button to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the tabs in the print driver to configure the available options. For example, set the paper
orientation on the Finishing tab, and set the paper source, paper type, paper size, and quality settings
on the Paper/Quality tab.
4. Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from
this screen.
5. Click or tap the OK button to print the job.
40 Chapter 4 Print ENWW
Automatically print on both sides (Windows)
Use this procedure for products that have an automatic duplexer installed. If the product does not have an
automatic duplexer installed, or to print on paper types that the duplexer does not support, you can print on
both sides manually.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides check box. Click the OK button to close the Document Properties dialog
box.
5. In the Print dialog box, click the OK button to print the job.
Manually print on both sides (Windows)
Use this procedure for products that do not have an automatic duplexer installed or to print on paper that the
duplexer does not support.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides (manually) check box. Click the OK button to print the first side of the
job.
5. Retrieve the printed stack from the output bin, and place it in Tray 1.
6. If prompted, touch the appropriate control panel button to continue.
ENWW Print tasks (Windows) 41
Print multiple pages per sheet (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the number of pages per sheet from the Pages per sheet drop-down list.
5. Select the correct Print page borders, Page order, and Orientation options. Click the OK button to close
the Document Properties dialog box.
6. In the Print dialog box, click the OK button to print the job.
Select the paper type (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Paper/Quality tab.
4. From the Paper type drop-down list, click the More... option.
5. Expand the list of Type is: options.
6. Expand the category of paper types that best describes your paper.
7. Select the option for the type of paper you are using, and then click the OK button.
8. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK
button to print the job.
If the tray needs to be configured, a tray configuration message displays on the product control panel.
9. Load the tray with the specified type and size of paper, and then close the tray.
10. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a
different paper size or type.
11. Select the correct type and size, and then touch the OK button.
42 Chapter 4 Print ENWW
Additional print tasks
In the US, go to www.hp.com/support/colorljMFPM680.
Outside the US, go to
product name, and then select Search.
Instructions are available for performing specific print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to fit a specific paper size
●
Print the first or last pages of the document on different paper
●
Print watermarks on a document
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW Print tasks (Windows) 43
Print tasks (Mac OS X)
How to print (Mac OS X)
The following procedure describes the basic printing process for Mac OS X.
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. Open the menus drop-down list or click Show Details, and then select other menus to adjust the print
settings.
4. Click the Print button.
Automatically print on both sides (Mac OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. Open the menus drop-down list or click Show Details, and then click the Layout menu.
4. Select a binding option from the Two-Sided drop-down list.
5. Click the Print button.
Manually print on both sides (Mac OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select this product.
3. Open the menus drop-down list or click Show Details, and then click the Manual Duplex menu.
4. Click the Manual Duplex box, and select a binding option.
5. Click the Print button.
6. Go to the product, and remove any blank paper that is in Tray 1.
7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input
tray.
8. If prompted, touch the appropriate control panel button to continue.
Print multiple pages per sheet (Mac OS X)
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
44 Chapter 4 Print ENWW
3. Open the menus drop-down list or click Show Details, and then click the Layout menu.
4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each
sheet.
5. In the Layout Direction area, select the order and placement of the pages on the sheet.
6. From the Borders menu, select the type of border to print around each page on the sheet.
7. Click the Print button.
Select the paper type (Mac OS X)
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. Open the menus drop-down list or click Show Details, and then click the Finishing menu.
4. Select a type from the Media-type drop-down list.
5. Click the Print button.
Additional print tasks
In the US, go to www.hp.com/support/colorljMFPM680.
Outside the US, go to
product name, and then select Search.
Instructions are available for performing specific print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to fit a specific paper size
●
Print the first or last pages of the document on different paper
●
Print watermarks on a document
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW Print tasks (Mac OS X) 45
Store print jobs on the product to print later
●
Create a stored job (Windows)
●
Create a stored job (Mac OS X)
●
Print a stored job
●
Delete a stored job
Create a stored job (Windows)
You can store jobs on the product so you can print them at any time.
NOTE: Your print driver might look different than what is shown here, but the steps are the same.
1. From the software program, select the Print
option.
2. Select the product from the list of printers, and
then select Properties or Preferences (the name
varies for different software programs).
3. Click the Job Storage tab.
46 Chapter 4 Print ENWW
4. Select a Job Storage Mode option.
●
Proof and Hold: Print and proof one copy of
a job, and then print more copies.
●
Personal Job: The job does not print until
you request it at the product control panel.
For this job-storage mode, you can select
one of the Make Job Private/Secure options.
If you assign a personal identification
number (PIN) to the job, you must provide
the required PIN at the control panel. If you
encrypt the job, you must provide the
required password at the control panel.
●
Quick Copy: Print the requested number of
copies of a job and store a copy of the job in
the product memory so you can print it again
later.
●
Stored Job: Store a job on the product and
allow other users to print the job at any time.
For this job-storage mode, you can select
one of the Make Job Private/Secure options.
If you assign a personal identification
number (PIN) to the job, the person who
prints the job must provide the required PIN
at the control panel. If you encrypt the job,
the person who prints the job must provide
the required password at the control panel.
5. To use a custom user name or job name, click the
Custom button, and then enter the user name or
the job name.
Select which option to use if another stored job
already has that name:
●
Use Job Name + (1-99): Append a unique
number to the end of the job name.
●
Replace Existing File: Overwrite the existing
stored job with the new one.
6. Click the OK button to close the Document
Properties dialog box. In the Print dialog box,
click the OK button to print the job.
Create a stored job (Mac OS X)
You can store jobs on the product so you can print them at any time.
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
click the Job Storage menu.
4. In the Mode drop-down list, select the type of stored job.
ENWW Store print jobs on the product to print later 47
●
Proof and Hold: Print and proof one copy of a job, and then print more copies.
●
Personal Job: The job does not print until you request it at the product control panel. If you assign
a personal identification number (PIN) to the job, you must provide the required PIN at the control
panel.
●
Quick Copy: Print the requested number of copies of a job and store a copy of the job in the
product memory so you can print it again later.
●
Stored Job: Store a job on the product and allow other users to print the job at any time. If you
assign a personal identification number (PIN) to the job, the person who prints the job must
provide the required PIN at the control panel.
5. To use a custom user name or job name, click the Custom button, and then enter the user name or the
job name.
Select which option to use if another stored job already has that name.
●
Use Job Name + (1-99): Append a unique number to the end of the job name.
●
Replace Existing File: Overwrite the existing stored job with the new one.
6. If you selected the Stored Job or Personal Job option in step 3, you can protect the job with a PIN. Type
a 4-digit number in the Use PIN to Print field. When other people attempt to print this job, the product
prompts them to enter this PIN number.
7. Click the Print button to process the job.
Print a stored job
Use the following procedure to print a job that is stored in the product memory.
1. From the Home screen on the product control panel, scroll to and touch the Retrieve from Device
Memory button.
2. Select the name of the folder where the job is stored.
3. Select the name of the job. If the job is private or encrypted, enter the PIN or password.
4. Adjust the number of copies, and then touch the Start
Delete a stored job
When you send a stored job to the product memory, the product overwrites any previous jobs with the same
user and job name. If a job is not already stored under the same user and job name, and the product needs
additional space, the product might delete other stored jobs starting with the oldest. You can change the
number of jobs that the product can store from the General Settings menu on the product control panel.
Use this procedure to delete a job that is stored in the product memory.
1. From the Home screen on the product control panel, scroll to and touch the Retrieve from Device
Memory button.
2. Select the name of the folder where the job is stored.
button to print the job.
3. Select the name of the job, and then touch the Delete button.
4. If the job is private or encrypted, enter the PIN or the password, and then touch the Delete button.
48 Chapter 4 Print ENWW
Mobile printing
HP offers multiple Mobile and ePrint solutions to enable wireless printing to an HP printer from a laptop,
tablet, smartphone, or other mobile device. To determine the best choice, go to
LaserJetMobilePrinting (English only).
●
HP Wireless Direct and NFC Printing
●
HP ePrint via email
●
HP ePrint software
●
AirPrint
HP Wireless Direct and NFC Printing
HP provides HP Wireless Direct and NFC (Near Field Communication) printing for printers with the HP Jetdirect
2800w NFC & Wireless Direct Accessory (part number: J8029A) as well as certain other HP LaserJet printers
(check the printer’s documentation). See
Jetdirect 2800w NFC & Wireless Direct Accessory.
Use HP Wireless Direct to print wirelessly from the following devices:
●
iPhone, iPad, or iPod touch using Apple AirPrint or the HP ePrint app
●
Android mobile devices using the HP ePrint App or the Android embedded print solution
www.hp.com/go/
www.hp.com/go/jd2800wSupport for more information on the HP
●
Symbian mobile devices using the HP ePrint Home & Biz App
●
PC and Mac devices using the HP ePrint Software
For more information on HP Wireless Direct printing, go to
HP Wireless Direct on the left navigation bar.
NFC and HP Wireless Direct capabilities can be enabled or disabled from the printer’s control panel.
1. From the Home screen on the product control panel, scroll to and touch the Administration menu.
2. Open the following menus:
●
Network Settings
●
Wireless Menu
●
Wireless Direct
3. Touch the On menu item.
NOTE: In environments where more than one model of the same product is installed, it might be helpful to
provide each product a more unique SSID for easier product identification for HP Wireless Direct printing. The
SSID (Service Set Identifier) is also available on the How to Connect Page by touching the Network
from the Home screen on the product control panel.
Follow this procedure to change the product SSID:
www.hp.com/go/wirelessprinting, and then click
button
1. From the Home screen on the product control panel, scroll to and touch the Administration menu.
2. Open the following menus:
ENWW Mobile printing 49
●
Network Settings
●
Wireless Menu
●
Wireless Direct
●
SSID
3. Touch the SSID name area.
4. Use the keyboard to change the name.
5. Touch OK.
HP ePrint via email
Use HP ePrint to print documents by sending them as an email attachment to the product's email address
from any email enabled device.
NOTE: The product might require a firmware update to use this feature.
To use HP ePrint, the product must meet these requirements:
●
The product must be connected to a wired or wireless network and have Internet access.
●
HP Web Services must be enabled on the product, and the product must be registered with
HP Connected.
Follow this procedure to enable HP Web Services and register with HP Connected:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the HP Web Services tab.
3. Select the option to enable Web Services.
NOTE: Enabling Web Services might take several minutes.
4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.
HP ePrint software
The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP
ePrint-capable product. This software makes it easy to find HP ePrint-enabled products that are registered to
your HP Connected account. The target HP printer can be located in the office or at locations across the
globe.
button to display the IP
50 Chapter 4 Print ENWW
AirPrint
●
Windows: After installing the software, open the Print option from within your application, and then
select HP ePrint from the installed printers list. Click the Properties button to configure print options.
●
Mac: After installing the software, select File, Print, and then select the arrow next to PDF (in the
bottom left of the driver screen). Select HP ePrint.
For Windows, the HP ePrint software supports TCP/IP printing to local network printers on the network (LAN
or WAN) to products that support UPD PostScript®.
Windows and Mac both support IPP printing to LAN or WAN network-connected products that support ePCL.
Windows and Mac also both support printing PDF documents to public print locations and printing using HP
ePrint via email through the cloud.
www.hp.com/go/eprintsoftware for drivers and information.
Go to
NOTE: The HP ePrint software is a PDF workflow utility for Mac, and is not technically a print driver.
NOTE: HP ePrint Software does not support USB printing.
Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly to the
product from an iPad, iPhone (3GS or later), or iPod touch (third generation or later) in the following
applications:
●
Mail
●
Photos
●
Safari
●
iBooks
●
Select third-party applications
To use AirPrint, the product must be connected to the same wireless network as the Apple device. For more
information about using AirPrint and about which HP products are compatible with AirPrint, go to the support
Web site for this product:
●
In the US, go to
●
Outside the US, go to
the product name, and then select Search.
NOTE: AirPrint does not support USB connections.
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter
ENWW Mobile printing 51
Print from the USB port
This product features easy-access USB printing, so you can quickly print files without sending them from a
computer. The product accepts standard USB flash drives in the USB port on the front of the product. You can
print the following types of files:
●
.pdf
●
.prn
●
.pcl
●
.ps
●
.cht
Enable the USB port for printing
Before you can use this feature, you must enable the USB port. Use the following procedure to enable the
port from the product control-panel menus:
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
General Settings
●
Enable Retrieve from USB
3. Select the Enable option, and then touch the Save button.
Print USB documents
1. Insert the USB flash drive into the easy-access USB port.
NOTE: You might need to remove the cover from the USB port. Pull the cover straight out to remove it.
2. The product detects the USB flash drive. Touch the OK button to access the drive, or, if prompted, select
the Retrieve from USB option from the list of available applications. The Retrieve from USB screen
opens.
3. Select the name of the document that you want to print.
NOTE: The document might be in a folder. Open folders as necessary.
4. To adjust the number of copies, touch the Copies field, and then use the keypad to select the number of
copies.
5. Touch the Start
button to print the document.
52 Chapter 4 Print ENWW
5Copy
●
Make a copy
●
Copy on both sides (duplex)
●
Optimize copy quality for text or pictures
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 53
Make a copy
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2. From the Home screen on the product control
panel, touch the Copy button.
3. To adjust the number of copies, touch the Copies
field to open a keypad.
54 Chapter 5 Copy ENWW
4. Enter the number of copies, and then touch the
OK button.
5. Touch the Start button.
ENWW Make a copy 55
Copy on both sides (duplex)
Copy on both sides automatically
1. Load the original documents face-up in the document feeder with the top of the page leading. Adjust
the paper guides to fit the size of the document.
2. From the Home screen on the product control panel, touch the Copy button.
3. Touch the Sides button.
4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
5. Touch the OK button.
6. Touch the Start
button.
Copy on both sides manually
1. Load the document on the scanner glass according to the indicators on the product.
2. From the Home screen on the product control panel, touch the Copy button.
3. Touch the Sides button.
4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
5. Touch the OK button.
6. Touch the Start
7. The product prompts you to load the next original document. Place it on the glass, and then touch the
Scan button.
8. The product temporarily saves the scanned images. Touch the Finish button to finish printing the
copies.
button.
56 Chapter 5 Copy ENWW
Optimize copy quality for text or pictures
Optimize the copy job for the type of image being copied: text, graphics, or photos.
1. From the Home screen on the product control panel, touch the Copy button.
2. Touch the More Options button, and then touch the Optimize Text/Picture button.
3. Select one of the predefined options, or touch the Manually Adjust button, and then adjust the slider in
the Optimize For area. Touch the OK button.
4. Touch the Start
NOTE: These settings are temporary. After you have finished the job, the product returns to the default
settings.
button.
ENWW Optimize copy quality for text or pictures 57
58 Chapter 5 Copy ENWW
6 Scan/send
●
Set up Scan to Email
●
Set up Save to Network Folder
●
Set up Save to USB
●
Set up Save to SharePoint® (flow models only)
●
Create a Quick Set
●
Send a scanned document to one or more email addresses
●
Send a scanned document to a network folder
●
Use HP Flow CM solution (flow models only)
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 59
Set up Scan to Email
The product can scan a file and send it to one or more email addresses. Use the following information to set
up the Scan to Email feature.
●
Use the E-Mail Setup Wizard
●
Set up the Scan to Email feature via the HP Embedded Web Server
●
Set up personal and network contacts
●
Configure Microsoft Outlook with Google Gmail
Use the E-Mail Setup Wizard
Some HP products include driver installation from a software CD. At the end of this installation is an option to
Setup Scan to Folder and Email. This option opens the setup wizards that are in the HP Embedded Web
Server (EWS) for the product. The setup wizards include the options for basic configuration.
To begin, click E-Mail Setup Wizard. Follow the instructions on the screen. Click Next to advance to the next
step in the wizard.
For more detailed setup information, see the sections that follow to configure this feature through the
complete set of Scan to Email options.
Set up the Scan to Email feature via the HP Embedded Web Server
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Networking tab.
3. If it is not already selected, click TCP/IP Settings in the left navigation pane.
4. Click the Network Identification tab.
5. In the TCP/IP Domain Suffix area, verify that the DNS suffix for the email client you use is listed. DNS
suffixes have this format: companyname.com, gmail.com, etc.
If the DNS suffix is not listed, type it in the field to the left of the Add button. Click Add. Repeat this
procedure for each DNS suffix that you need to add.
6. Click Apply.
7. Click the Scan/Digital Send tab.
button to display the IP
8. On the left navigation pane, click the E-mail Setup link.
9. On the E-mail Setup dialog, select the Enable Send to E-mail checkbox. Under Outgoing E-mail
Servers (SMTP) click Add.
60 Chapter 6 Scan/send ENWW
10. On the Outgoing E-mail Servers (SMTP) dialog, do one of the following:
●
Select I know my SMTP server address or host name, enter the information, and then click Next.
The Outgoing E-mail Servers (SMTP) dialog refreshes.
●
Select Search network for outgoing e-mail server, click Next, select the appropriate server from
the Finding SMTP servers list, and then click Next. The Outgoing E-mail Servers (SMTP) dialog
refreshes.
NOTE: This option finds outgoing SMTP servers inside your firewall only.
11. On the Set the basic information necessary to connect to the server dialog, set the options to use.
Click Next.
NOTE: The port number is set to 25 by default. You do not need to change it.
NOTE: If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol check
box. If you are using Microsoft® Outlook with Google™ Gmail email service, also follow the instructions
in
Configure Microsoft Outlook with Google Gmail on page 64.
12. On the Server Authentication Requirements dialog, select whether the email server requires
authentication. Click Next.
13. On the Server Usage dialog, select the appropriate usage options. Click Next.
14. On the Summary and Test dialog, enter a valid emial address in the Send a test e-mail to field, and
then click Test.
15. Review the Summary dialog and click Finish.
16. On the E-mail Setup dialog, click Apply to complete the setup.
Set up personal and network contacts
You can send email to a list of recipients by using the address book. Depending on how the product is
configured, you might have one or more of the following address book viewing options.
●
All Contacts: Lists all the contacts that are available to you.
●
Personal Contacts: Lists all the contacts that are associated with your user name. These contacts are
not visible to other people who use the product.
NOTE: You must be signed in to the product to see the Personal Contacts list.
●
Local Contacts: Lists all the contacts that are stored in the product memory. These contacts are visible
to all people who use the product.
To use this feature, first use the HP Embedded Web Server (EWS) to enable the personal contacts and
network contacts address books. Ask the system administrator for assistance with the following steps:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
button to display the IP
ENWW Set up Scan to Email 61
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan/Digital Send tab.
3. In the left navigation pane, click the Address Book link.
4. In the Network Contacts Setup area, click the Enable Personal Contacts and the Enable Network
Contacts check boxes. For network contacts, if no LDAP servers are listed, click Add, and then follow the
instructions to add an LDAP server.
5. Click the Apply button at the bottom of the screen.
Add contacts to the address book from the product control panel
If you are signed in to the product, contacts that you add to the address book will not be visible to other
people who use the product.
If you are not signed in to the product, contacts that you add to the address book will be visible to all people
who use the product.
NOTE: You can also use the HP Embedded Web Server (EWS) to create and manage the address book.
1. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
62 Chapter 6 Scan/send ENWW
2. Touch the Address Book button that is next to
the To: field to open the Address Book screen.
3. Touch the Add button that is in the lower left
corner of the screen.
ENWW Set up Scan to Email 63
4. In the Name field, enter the name of the contact.
5. From the menu list, select the E-mail Address
option, and then enter the contact's email
address.
Touch the OK button to add the contact to the
list.
Configure Microsoft Outlook with Google Gmail
If you have Google™ Gmail email service and you are using Microsoft® Outlook as your email interface,
additional configuration is necessary to use the Scan to Email feature.
NOTE: The following instructions are for Microsoft Outlook 2007.
1. In Outlook, click the Tools menu.
2. Click Account Settings.
3. Select your email account from the list, and click Change.
4. On the Change E-mail Account screen, click More Settings.
5. On the Internet E-mail Settings screen, click the Advanced tab.
6. Use the following port settings for the incoming server and the outgoing server:
●
Incoming server (IMAP): 993
Use the following type of encrypted connection: SSL
●
Outgoing server (SMTP): 587
64 Chapter 6 Scan/send ENWW
Use the following type of encrypted connection: TLS
7. Click OK.
8. On the Account Settings screen, click Next.
9. On the Change Email Account screen, click Finish to complete the setup.
ENWW Set up Scan to Email 65
Set up Save to Network Folder
Use the following information to configure a Save to Network Folder quick set.
●
Use the Save to Network Folder Quick Set Wizard
●
Set up Save to Network Folder via the HP Embedded Web Server
●
Complete the destination folder settings
Use the Save to Network Folder Quick Set Wizard
Some HP products include driver installation from a software CD. At the end of this installation is an option to
Setup Scan to Folder and Email. This option opens the setup wizards that are in the HP Embedded Web
Server (EWS) for the product. The setup wizards include the options for basic configuration.
To begin, click Save to Network Folder Quick Set Wizard. Follow the instructions on the screen. Click Next to
advance to the next step in the wizard.
For more detailed setup information, see the sections that follow to configure this feature through the
complete set of Save to Network Folder options.
Set up Save to Network Folder via the HP Embedded Web Server
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan/Digital Send tab.
3. On the left navigation menu, click Save to Network Folder Setup link.
4. On the Save to Network Folder Setup dialog, select the Enable Save to Network Folder check box.
NOTE: The Save to Network Folder feature can be minimally configured by selecting this check box
and not creating a quick set. However, for this basic configuration, the user must enter the destination
folder information at the control panel for each scan job. A quick set is required to include Save to
Network Folder metadata.
5. Under the Quick Sets section, click Add.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel
dialog, enter a title and description for the Save to Network Folder quick set. Select the button location
for the quick set and the quick set start option. Click Next.
button to display the IP
7. On the Folder Settings dialog, click Add to create a destination folder. Set the options to use and click
Next.
66 Chapter 6 Scan/send ENWW
NOTE: For additional help with folder settings, see Complete the destination folder settings
on page 67.
8. On the Notification Settings dialog, select the scan status notification preference. Click Next.
9. On the File Settings dialog, select the file settings to use. Click Next.
10. Review the Summary dialog and click Finish.
11. On the Save to Network Folder Setup dialog, click Apply to save the quick set.
Complete the destination folder settings
Use the following information to complete the destination folder settings for a shared folder or FTP folder.
These options are available to set up a network folder using a quick set in the HP Embedded Web Server.
NOTE: Similar options are available to set up a folder destination from the control panel.
In the Folder Settings dialog, select one of the following options:
1. Save to shared folders or FTP folders (Click Add to create a destination folder.)
2. Save to a personal shared folder
●
This option is used in domain environments where the administrator configures a shared folder for
each user. If this setting applies, Windows or LDAP authentication is required. The personal shared
folder address is determined by the signed-in user on the product.
●
Specify the user’s home folder in the Microsoft Active Directory. Verify that the user knows where
this home folder is located on the network.
●
Users must sign in with Windows at the control panel. If users do not sign in to open the Network
Folder program, this selection will not show up on the list. This program requires querying the
network user's account to retrieve the home folder.
●
Add Network Folder Path – Save to a standard shared network folder
●
Add Network Folder Path – Save to an FTP Server
●
Send only to folders with read and write access
●
Allow sending to folders with write-access only
Add Network Folder Path – Save to a standard shared network folder
UNC folder path: Enter one of the following in this field:
●
The fully-qualified domain name (FQDN)
●
The IP address of the server
The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP, the IP address
can change.
With an IP address, the product does not need to use DNS to find the destination server, and therefore, the
connection might be faster.
Examples:
ENWW Set up Save to Network Folder 67
●
FQDN: \\servername.us.companyname.net\scans
●
IP Address: \\16.88.20.20\scans
Custom Subfolder: This option automatically creates a subfolder for a scan in the destination folder. Select a
format for the subfolder name from the list.
Restrict subfolder access to user: Select this option to restrict subfolder access to the user who creates the
scan job.
Folder Path Preview: Click Update Preview to view the complete folder path for scan jobs.
Authentication Settings: The authentication settings determine whether to use the credentials of the signed
in user at the product or to use fixed credentials.
●
Use credentials of User: Select this option to use the login credentials for the user, which is typically
the Windows login. The product user must also have permission on the shared folder for the credentials
to work.
●
Always use these credentials (fixed credentials): Select this option to enter valid credentials for access
to the shared folder. This option means that anyone with access to the product can send to the folder.
Windows Domain: Enter the Windows domain name in this field.
The following information applies for environments that are not on a domain:
●
If a shared folder is set to be accessed by everyone, values for a workgroup name (default is
“Workgroup”), username, and password fields are required to save the quick set. However, it typically
does not matter what the values are.
TIP: These fields are available under Authentication Settings using fixed credentials. If the folder is
in a within a particular user’s folders and not Public, the credentials of that user must be used.
●
An IP address might be necessary instead of a computer name. Many home routers do not handle
computer names well, and there is no Domain Name Server (DNS). In this case, it is best to set up a
static IP address on the shared PC to alleviate the problem of DHCP assigning a new IP address. On a
typical home router, this is done by setting a static IP address that is on the same subnet, but outside
the DHCP address range.
Add Network Folder Path – Save to an FTP Server
Specify the following fields to set up an FTP server as the Save To destination.
●
FTP Server name
●
Port
●
FTP Folder Path
●
Custom Subfolder (naming convention for subfolder)
●
FTP Transfer Mode
●
Username and Password
Click Verify Access to confirm the destination can be accessed. Click OK.
NOTE: If an FTP site is outside the firewall, a proxy server must be specified under the network settings
These settings are located in the EWS Networking tab, under the Advanced options.
68 Chapter 6 Scan/send ENWW
Send only to folders with read and write access
Select this option for folders configured for read and write access. This option also supports folder access
verification, job notifications, and inclusion of user in a subfolder name.
Verify folder access prior to job start
●
Select this check box to force the device to verify folder access before starting a scan job.
●
Clear this check box for faster completion of scan jobs. Jobs can fail if the folder is unavailable.
Allow sending to folders with write-access only
Select this option for folders configured for write-only access (required for this type of folder).
NOTE: When this box is checked, the product cannot increment the scan filename. It sends the same
filename for all scans.
Select a time-related filename prefix or suffix for the scan filename, so that each scan is saved as a unique
file, and does not overwrite a previous file. This filename is determined by the information in the File Settings
dialog in the quick set wizard.
ENWW Set up Save to Network Folder 69
Set up Save to USB
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan/Digital Send tab.
3. Click the Save to USB Setup link.
4. Select the Enable Save to USB check box.
5. Click the Apply button at the bottom of the page.
button to display the IP
70 Chapter 6 Scan/send ENWW
Set up Save to SharePoint® (flow models only)
NOTE: Before you can complete this procedure, the destination folder to which you want to save scanned
files must exist on the SharePoint® site, and you must have write access to the destination folder.
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan/Digital Send tab.
3. On the left navigation pane, click the Save to SharePoint® link.
4. On the Save to SharePoint® dialog, select the Enable Save to SharePoint® check box.
5. To use this feature, establish a Quick Set for each SharePoint® site. In the Quick Sets area, click the Add
button to start the Quick Set wizard.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel
dialog, provide the following information:
●
Quick Set Title: This title appears on the new Quick Set button on the product control panel.
●
Quick Set Description: This short description appears next to the title on the new Quick Set button
on the control panel.
button to display the IP
●
Button Location: Select whether the new Quick Set button will be directly on the Home screen or
within the Quick Sets application on the control panel.
●
Quick Set Start Option: Select one of these options:
◦
Enter application, then user presses Start: The product opens the scan application for the
Quick Set, so you can review and change the settings before pressing the Start button to
begin the job.
◦
Start instantly upon selection: The job starts instantly when you touch the Quick Set button.
Click Next.
7. On the SharePoint® Destination Settings dialog, click Add to create a new destination, and then follow
the instructions at the top of the Add SharePoint® Path dialog.
a. Open another browser window and navigate to the SharePoint® scan destination folder. Copy the
destination path, and then paste the path into the SharePoint® Path field on the Add SharePoint®
Path dialog.
b. Click the Generate Short URL button to create a shortened version of the URL, which displays on
the product control panel. This step is mandatory.
ENWW Set up Save to SharePoint® (flow models only) 71
c. In the Authentication Settings field, select whether users must sign in with their credentials at
the control panel to access this SharePoint® folder, or if the login credentials should always be the
same as when you navigated to the folder.
NOTE: If you select Use credentials of user to connect after Sign In at the control panel in the
Authentication Settings drop-down list, the logged-in user must have permissions to write to the
specified SharePoint® site.
d. Click OK.
8. On the SharePoint® Destination Settings dialog, select the Verify folder access prior to job start
checkbox if appropriate, and then click Next.
9. On the Notification Settings dialog, select your scan status notification preference, and then click Next.
10. On the Scan Settings dialog, select the scan settings to use. Click Next.
11. On the File Settings dialog, select the file settings to use. Click Next.
12. Review the Summary dialog and click Finish.
13. At the bottom of the Save to SharePoint® dialog, click Apply to save the Quick Set.
72 Chapter 6 Scan/send ENWW
Create a Quick Set
Use the Quick Sets feature to quickly access preset job options. The product administrator can use the
HP Embedded Web Server to create Quick Sets, which are then available in the Quick Sets menu from the
control-panel Home screen. Quick Sets are available for the following scan/send features:
●
E-mail
●
Save to Network Folder
●
Save to USB
●
Save to SharePoint®
Ask the system administrator for assistance with the following steps:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the General tab.
3. On the left navigation pane, click the Quick Sets Setup link.
4. On the Quick Sets dialog, click Add.
5. On the Select an application dialog, select the application for which you want to create a Quick Set.
Click Next.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel
dialog, provide the following information:
●
Quick Set Title: This title appears on the new Quick Set button on the product control panel.
●
Quick Set Description: This short description appears next to the title on the new Quick Set button
on the control panel.
button to display the IP
●
Button Location: Select whether the new Quick Set button will be directly on the Home screen or
within the Quick Sets application on the control panel.
●
Quick Set Start Option: Select one of these options:
◦
Enter application, then user presses Start: The product opens the scan application for the
Quick Set, so you can review and change the settings before pressing the Start button to
begin the job.
◦
Start instantly upon selection: The job starts instantly when you touch the Quick Set button.
Click Next.
7. The next several dialogs that appear depend on which application you selected in Step 5:
ENWW Create a Quick Set 73
●
If you selected E-mail, the following dialogs appear: Address and Message Field Control, Signing
and Encryption
●
If you selected Fax, the following dialog appears: Select Fax Recipients
●
If you selected Save to Network Folder, the following dialog appears: Folder Settings
●
If you selected Save to USB the following dialog appears: Set where files are saved on the USB
storage device
●
If you selected Save to SharePoint® the following dialogs appear: SharePoint® Destination
Settings, Add SharePoint® Path, SharePoint® Destination Settings
NOTE: The Save to SharePoint® feature is available for all HP LaserJet flow MFPs and the
Scanjet 8500 fn1, and the Scanjet 7000nx with firmware datecode 20120119 or newer.
Proceed through the destination-specific dialogs. Click Next to advance to the next dialog.
8. On the Notification Settings dialog, select your scan status notification preference, and then click Next.
9. On the Scan Settings dialog, select the scan settings to use. Click Next.
10. On the File Settings dialog, select the file settings to use. Click Next.
11. Review the Summary dialog, and then click Finish.
12. On the Quick Set-specific dialog, click Apply at the bottom of the window to save the Quick Set.
74 Chapter 6 Scan/send ENWW
Send a scanned document to one or more email addresses
●
Send email by entering email addresses manually
●
Send email by using the address book
Send email by entering email addresses manually
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, type your user name and
password.
3. Touch the To: field to open a keyboard.
NOTE: If you are signed in to the product, your
user name or other default information might
appear in the From: field. If so, you might not be
able to change it.
ENWW Send a scanned document to one or more email addresses 75
4. Enter the email address. To send to multiple
addresses, separate the addresses with a
semicolon, or touch the Enter button on the
touchscreen keyboard after you type each
address.
5. Complete the CC:, Subject:, and File Name: fields
by touching the field and using the touchscreen
keyboard to enter information. Touch the OK
button when you have completed the fields.
6. To change the settings for the document touch
the More Options button.
7. If you are sending a two-sided document, select
the Original Sides menu, and then select the 2–
sided option. Touch the OK button.
76 Chapter 6 Scan/send ENWW
8. Touch the Start button to send.
NOTE: The product might prompt you to add
the email address to the address book.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
preview screen.
button on the
9. To set up another email job, touch the OK button
on the Status screen.
NOTE: You have the option to retain the
settings from this job to use for the next job.
Send email by using the address book
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
ENWW Send a scanned document to one or more email addresses 77
3. Touch the Address Book button that is next to
the To: field to open the Address Book screen.
4. From the drop-down list, select the address book
view that you want to use.
78 Chapter 6 Scan/send ENWW
5. Select a name from the list of contacts, and then
touch the right arrow
button to add the name
to the recipients list.
Repeat this step for each recipient, and then
touch the OK button.
6. Touch the Start button to send.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
ENWW Send a scanned document to one or more email addresses 79
Send a scanned document to a network folder
The product can scan a file and save it in a folder on the network. The following operating systems support
this feature:
●
Windows Server 2003, 64-bit
●
Windows Server 2008, 64-bit
●
Windows XP, 64-bit
●
Windows Vista, 64-bit
●
Windows 7, 64-bit
●
Novell v5.1 and later (access to the Quick Sets folders only)
NOTE: You can use this feature with Mac OS X v10.6 and earlier if you have configured Windows File
Sharing.
NOTE: You might be required to sign in to the product to use this feature.
The system administrator can use the HP Embedded Web Server to configure pre-defined Quick Sets folders,
or you can provide the path to another network folder.
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to fit the size of the
document.
2. From the Home screen on the product control
panel, touch the Save to Network Folder button.
NOTE: If prompted, type your user name and
password.
80 Chapter 6 Scan/send ENWW
3. To use one of the preset job settings, select one
of the items in the Quick Sets list.
4. To set up a new job, touch the File Name text
field to open a keyboard, and then type the name
for the file. Touch the OK button.
5. If necessary, touch the File Type drop-down
menu to select a different output file format.
ENWW Send a scanned document to a network folder 81
6. Touch the Add button that is below the Folder
Path field to open a keyboard, and then type the
path to the network folder. Use this format for
the path:
\\path\path
Touch the OK button.
7. To configure settings for the document, touch
the More Options button.
8. Touch the Start button to save the file.
NOTE: You can preview the image at any time
by touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help
button on the
preview screen.
82 Chapter 6 Scan/send ENWW
Use HP Flow CM solution (flow models only)
HP Flow CM Professional is an easy-to-use, cloud-based solution designed to help businesses securely store
and access information for better collaboration. The solution provides access from virtually anywhere, via a
web browser, to a complete set of proven document-management tools for capture, store, search, retrieval,
sharing, and more.
Use a networked scanner or HP LaserJet Flow MFP (and select upgradeable HP MFPs) to quickly and simply
send paper documents directly to the HP Flow CM Professional solution. Retrieve and print PDF documents,
set directories, and browse a file repository directly from the control panel of a Flow CM enabled product.
For more information on HP Flow CM Professional, go to the following Web sites:
●
To log in to HP Flow CM, go to
www.hpflowcm.com/login.
●
To search HP Flow CM Support, go to
●
To find out more about HP Flow CM and have a sales expert contact you, go to
●
To find out more about HP Flow CM Professional, go to
●
To find out more about HP Flow CM Enterprise, go to
help.hpflowcm.com.
www.hp.com/go/flow.
www.hp.com/go/flowcmenterprise.
www.hp.com/go/flowcm.
ENWW Use HP Flow CM solution (flow models only) 83
84 Chapter 6 Scan/send ENWW
7Fax
●
Set up fax
●
Change fax configurations
●
Send a fax
For more information:
In the US, go to
Outside the US, go to
product name, and then select Search.
HP's all-inclusive help for your product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
www.hp.com/support/colorljMFPM680.
www.hp.com/support. Select your country/region. Click Troubleshooting. Enter the
ENWW 85
Set up fax
The steps to set up the fax function on the product vary depending on whether you are initially setting up the
product hardware or if the hardware is already set up.
NOTE: The settings configured using the Fax Setup Wizard on the control panel override any settings made
in the HP Embedded Web Server.
●
The first time the product is turned on with a fax accessory installed
●
After initial product hardware setup
The first time the product is turned on with a fax accessory installed
The first time the product is turned on with a fax accessory installed, access the Fax Setup Wizard by
following these steps:
1. From the Home screen on the product control panel, touch Initial Setup.
2. Touch the Fax Setup Wizard menu.
3. Follow the steps in the Fax Setup Wizard to configure the required settings.
4. When the Fax Setup Wizard finishes, the option to hide the Initial Setup button appears on the Home
screen. Fax setup is complete.
NOTE: When first installed, the fax accessory might read some of these settings from the product;
therefore, a value might already be set. Check the values to verify that they are correct.
After initial product hardware setup
Access the Fax Setup Wizard after initial setup through the control panel by following these steps:
1. From the Home screen on the product control panel, scroll to and touch Administration.
2. Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
Fax Setup Wizard
3. Follow the steps in the Fax Setup Wizard to configure the required settings. Fax setup is complete.
NOTE: If the Fax Settings menu does not appear in the menu listing, LAN or internet fax might be enabled.
When LAN or internet fax is enabled, the analog fax accessory is disabled and the Fax Settings menu does not
display. Only one fax feature, either LAN fax, analog fax, or internet fax, can be enabled at a time. If you want
to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility or
the HP Embedded Web Server to disable LAN fax.
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Change fax configurations
NOTE: The settings configured using the Fax Setup Wizard on the control panel override any settings made
in the HP Embedded Web Server.
●
Fax dialing settings
●
General fax send settings
●
Fax receive settings
Fax dialing settings
1. From the Home screen on the product control panel, scroll to and touch Administration.
2. Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
Fax Dialing Settings
Configure any of the following settings:
Menu item Description
Fax Dial Volume Use the Fax Dial Volume setting to control the product's dialing volume level when
Dialing Mode The Dialing Mode setting sets the type of dialing that is used: either tone (touch-tone
Fax Send Speed The Fax Send Speed setting sets the modem bit rate (measured in bits per second) of the
Redial Interval The Redial Interval setting selects the number of minutes between retries if the number
Redial On Error The Redial On Error feature sets the number of times a fax number will be redialed when
Redial On Busy The Redial On Busy setting selects the number of times (0 through 9) the fax accessory
sending faxes.
phones) or pulse (rotary-dial phones).
Analog Fax modem while sending a fax.
●
Fast (default) — v.34/max 33,600 bps
●
Medium — v.17/max 14,400 bps
●
Slow — v.29/max 9,600 bps
dialed is busy or not answering, or if an error occurs.
NOTE: You might observe a redial message on the control panel when both the Redial
On Busy and Redial On No Answer settings are set to off. This occurs when the fax
accessory dials a number, establishes a connection, and then loses the connection. As a
result of this error condition, the fax accessory performs three automatic redial
attempts regardless of the redial settings. During this redial operation, a message
displays on the control panel to indicate that a redial is in progress.
an error occurs during a fax transmission.
redials a number when the number is busy. The interval between retries is set by the
Redial Interval setting.
ENWW Change fax configurations 87
Menu item Description
Redial On No Answer The Redial On No Answer setting selects the number of times the fax accessory redials if
Detect Dial Tone The Detect Dial Tone setting determines whether the fax checks for a dial tone before
Dialing Prefix The Dialing Prefix setting allows you to enter a prefix number (such as a "9" to access an
General fax send settings
1. From the Home screen on the product control panel, scroll to and touch Administration.
2. Open the following menus:
●
Fax Settings
●
Fax Send Settings
●
Fax Send Setup
●
General Fax Send Settings
Configure any of the following settings:
the number dialed does not answer. The number of retries is either 0 to 1 (used in the
U.S.) or 0 to 2, depending on the country/region setting. The interval between retries is
set by the redial interval setting.
sending a fax.
outside line) when dialing. This prefix number is automatically added to all phone
numbers when dialed.
Menu item Description
Fax Number Confirmation When the Fax Number Confirmation feature is enabled, the fax number must be entered
PC Fax Send Use the PC Fax Send feature to send faxes from a PC. This feature is enabled by default.
Fax Header Use the Fax Header feature to control whether the header is appended to the top, and
JBIG Compression Enabling the JBIG Compression feature can reduce phone-call charges by reducing fax
twice to ensure that it was entered correctly. The feature is disabled by default.
content is shifted down, or if the header is overlayed on top of the previous header.
transmission time and might be the preferred setting. However, using the JBIG
Compression feature might cause compatibility problems when communicating with
some older fax machines, in which case you might need to disable it.
NOTE: The JBIG Compression feature works only when both the sending and receiving
machines have this capability.
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