HP Envy 5545 User Guide

HP ENVY 5540 All-in-One series

Table of contents

1 How do I? ...................................................................................................................................................... 1

2 Get started ................................................................................................................................................... 2

Printer parts ........................................................................................................................................................... 3

Control panel and status lights ............................................................................................................................. 5

Paper basics ........................................................................................................................................................... 7

Load media .......................................................................................................................................................... 10

Load original ........................................................................................................................................................ 14

Open the HP printer software (Windows) ........................................................................................................... 15

Sleep mode .......................................................................................................................................................... 16

Auto-Off ............................................................................................................................................................... 17

Quiet Mode ........................................................................................................................................................... 18

Accessibility ......................................................................................................................................................... 20

3 Print ........................................................................................................................................................... 21

Print photos ......................................................................................................................................................... 22

Print documents .................................................................................................................................................. 24

Print on both sides (duplexing) ........................................................................................................................... 25

Print from your mobile device ............................................................................................................................. 26

Print with AirPrint ................................................................................................................................................ 27

Print using the maximum dpi .............................................................................................................................. 28

Tips for print success ........................................................................................................................................... 29

4 Use Web Services ......................................................................................................................................... 31

What are Web Services? ...................................................................................................................................... 32

Set up Web Services ............................................................................................................................................ 33

Print with HP ePrint ............................................................................................................................................. 35

Use HP Printables ................................................................................................................................................ 37

Use the HP Connected website ............................................................................................................................ 38

Remove Web Services ......................................................................................................................................... 39

Tips for using Web Services ................................................................................................................................. 40

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5 Copy and scan .............................................................................................................................................. 41

Copy documents .................................................................................................................................................. 42

Scan ...................................................................................................................................................................... 43

Tips for copy and scan success ........................................................................................................................... 47

6 Work with cartridges ................................................................................................................................... 48

Check the estimated ink levels ............................................................................................................................ 49

Replace the cartridges ......................................................................................................................................... 50

Order ink supplies ................................................................................................................................................ 52

Use single-cartridge mode .................................................................................................................................. 53

Cartridge warranty information .......................................................................................................................... 54

Anonymous usage information storage ............................................................................................................. 55

Tips for working with cartridges ......................................................................................................................... 56

7 Connect Your Printer .................................................................................................................................... 57

Set up the printer for wireless communication .................................................................................................. 58

Connect wirelessly to the printer without a router ............................................................................................ 60

Change network settings .................................................................................................................................... 63

Advanced printer management tools (for networked printers) ......................................................................... 64

Tips for setting up and using a networked printer ............................................................................................. 66

8 Solve a problem ........................................................................................................................................... 67

Jams and paper-feed issues ................................................................................................................................ 68

Ink cartridge issues .............................................................................................................................................. 73

Printing issues ..................................................................................................................................................... 75

Copy issues .......................................................................................................................................................... 84

Scan issues ........................................................................................................................................................... 85

Network and connection issues .......................................................................................................................... 86

Printer hardware issues ...................................................................................................................................... 88

HP support ........................................................................................................................................................... 90

Appendix A Technical information ................................................................................................................... 92

Hewlett-Packard Company notices ..................................................................................................................... 93

Specifications ....................................................................................................................................................... 94

Environmental product stewardship program ................................................................................................... 96

Regulatory information ..................................................................................................................................... 101

Low on ink .......................................................................................................................................................... 110

Very low on ink .................................................................................................................................................. 111

Ink cartridge problem ........................................................................................................................................ 112

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Check cartridge access door .............................................................................................................................. 113

Paper size mismatch ......................................................................................................................................... 114

Ink cartridge carriage stalled ............................................................................................................................ 115

Paper jam or tray problem ................................................................................................................................ 116

Out of paper ....................................................................................................................................................... 117

Document failed to print ................................................................................................................................... 118

Printer failure .................................................................................................................................................... 119

Door open .......................................................................................................................................................... 120

Ink cartridge failure ........................................................................................................................................... 121

Counterfeit Cartridge Advisory ......................................................................................................................... 122

Incompatible ink cartridges .............................................................................................................................. 123

Paper too short .................................................................................................................................................. 124

Paper too long to auto-duplex .......................................................................................................................... 125

Incompatible HP Instant Ink Cartridge .............................................................................................................. 126

Used HP Instant Ink Cartridge ........................................................................................................................... 127

Please Connect Printer to HP Connected .......................................................................................................... 128

Cannot Print ....................................................................................................................................................... 129

HP Protected Cartridge Installed ...................................................................................................................... 130

Index ........................................................................................................................................................... 131

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1 How do I?

Learn how to use your HP ENVY 5540 series

●

Get started on page 2

●

Print on page 21

●

Use Web Services on page 31

●

Copy and scan on page 41

●

Work with cartridges on page 48

●

Connect Your Printer on page 57

●

Technical information on page 92

●

Solve a problem on page 67

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2 Get started

This section contains the following topics:

●

Printer parts

●

Control panel and status lights

●

Paper basics

●

Load media

●

Load original

●

Open the HP printer software (Windows)

●

Sleep mode

●

Auto-Off

Quiet Mode

Accessibility

2 Chapter 2 Get started ENWW

Printer parts

Front view

Figure 2-1 Front and top views of HP ENVY 5540 All-in-One series

Feature Description

1 Lid

2 Lid-backing

3 Scanner glass

4 Printer model name

5 Cartridge access door

6 Paper path cover

7 Cartridge access area

8 Ink cartridges

9 On button (also referred to as the Power button)

10 Control panel

11 Output tray

12 Automatic output tray extender (also referred to as the tray extender)

13 Color graphics display (also referred to as the display)

14 Photo tray

15 Paper tray

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Back view

Figure 2-2 Rear view of HP ENVY 5540 All-in-One series

Feature Description

1 Power connection. Use only the power cord supplied by HP.

2 Power light. The green light indicates the power cord is installed correctly.

3 Rear USB port

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Control panel and status lights

Overview of buttons and lights

The following diagram and related table provides a quick reference to the printer control panel features.

Label Name and Description

1On button: Turns the printer on or off.

2 Back button: Returns to the previous screen.

3 Help button: Opens the Help menu for the current operation.

4 Home button: Returns to the Home screen, the screen that is displayed when you first turn on the printer.

5 Control panel display: Touch the screen to select menu options, or scroll through the menu items.

6 Wireless light: Indicates the status of the printer wireless connection.

●

Solid blue light indicates that wireless connection has been established and you can print.

●

Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is within the range of wireless signal.

●

Fast blinking light indicates wireless error. Refer to the message on the printer display.

●

If wireless is turned off, the wireless light is off and the display screen shows Wireless Off.

Control panel display icons

Icon Purpose

Copy : Opens the Copy menu where you can select the number of copies or change the copy settings.

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Icon Purpose

Scan : Opens the screen where you can select a destination for your scan.

HP Printables : Provides a quick and easy way to access and print information from the web, such as coupons,

coloring pages, puzzles, and more.

Setup : Opens the Setup menu where you can change preferences and use tools to perform maintenance functions.

Help : Opens the Help menu where you can view How To videos, printer feature information, and tips.

ePrint icon: Opens the Web Services Summary menu, where you can check ePrint status details, change ePrint settings, or print an Info page.

Wi-Fi Direct icon: Opens the Wi-Fi Direct menu where you can turn on Wi-Fi Direct, turn off Wi-Fi Direct, and display the Wi-Fi Direct name and password.

Wireless icon: Opens the Wireless Summary menu where you can check wireless status and change wireless settings. You can also print the Wireless Test Report, helping diagnose the network connection issues.

Ink icon: Shows estimated ink levels by cartridge. Displays a warning symbol if the ink level is less than the minimum expected ink level.

NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-

ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until the print quality becomes unacceptable.

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Paper basics

The printer is designed to work well with most types of office paper. It is best to test a variety of print paper types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at

www.hp.com for more information about HP paper.

HP recommends plain papers with the ColorLok logo for printing everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

This section contains the following topics:

●

Recommended papers for printing

●

Order HP paper supplies

●

Tips for selecting and using paper

Order HP paper supplies

The printer is designed to work well with most types of office paper. Use HP paper for optimum print quality.

To order HP papers and other supplies, go to available in English only.

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www.hp.com . At this time, some portions of the HP website are

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

Tips for selecting and using paper

For the best results, observe the following guidelines.

●

Load only one type of paper at a time into the paper or photo tray.

●

When loading the tray, make sure the paper is loaded correctly.

●

Do not overload the tray.

●

To prevent jams, poor print quality, and other printing problems, avoid loading the following paper in the tray:

◦

Multipart forms

◦

Media that is damaged, curled, or wrinkled

◦

Media with cutouts or perforations

◦

Media that is heavily textured, embossed, or does not accept ink well

◦

Media that is too lightweight or stretches easily

◦

Media that contains staples or clips

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Load media

Select a paper size to continue.

To load small-size paper

The photo tray on HP ENVY 5540 All-in-One series only supports the 4 x 6 inches 10 x 15 cm photo paper. If you want to print on other supported photo paper, load it into the main paper tray.

1. Pull out the main paper tray and then the photo tray.

If you do not see the photo tray, remove the output tray from the printer.

2. Load paper.

●

Insert a stack of photo paper into the photo tray print side facing down and HP logos facing up.

●

Slide the photo paper forward until it stops.

3. Push the photo tray and the main paper tray back in.

Insert the output tray back into the printer if you removed it earlier.

4. Change or retain the paper settings on the printer display.

To load larger photo paper

If you want to print on larger photo paper, load it into the main paper tray as follows.

1. Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded

media.

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2. Load paper.

●

Insert a stack of paper into the paper tray with the short edge forward and the print side down.

●

Slide the paper forward until it stops.

●

Slide the paper-width guides inward until they stop at the edges of the paper.

3. Push the paper tray back in.

4. Change or retain the paper settings on the printer display.

To load full-size paper

1. Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded

media.

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2. Load paper.

●

3. Push the paper tray back in.

4. Change or retain the paper settings on the printer display.

To load envelopes

Insert a stack of paper into the paper tray with the short edge forward and the print side down.

Slide the paper forward until it stops.

Slide the paper-width guides inward until they stop at the edges of the paper.

1. Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded

media.

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2. Load envelopes

●

Insert one or more envelopes in the center of the paper tray. The print side should face down. The flap should be on the left side and facing up.

●

Slide a stack of envelopes inward until it stops.

●

Slide the paper-width guides inward against the stack of envelopes until they stop.

3. Push the paper tray back in.

4. Change or retain the paper settings on the printer display.

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Load original

To load original on the scanner glass

1. Lift the scanner lid.

2. Load the original print side down on the right front corner of the glass.

3. Close the scanner lid.

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Open the HP printer software (Windows)

After installing the HP printer software, depending on your operating system, do one of the following:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's name.

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Sleep mode

●

Power usage is reduced while in the Sleep mode.

●

After initial setup of printer, the printer will enter the Sleep mode after five minutes of inactivity.

●

The time to the Sleep mode can be changed from the control panel.

To set the Sleep mode time

From the Home screen, touch

NOTE: If you do not see the Home screen, press the Home button.

2. Touch Power Handling.

3. Touch Sleep.

4. Touch After 5 minutes, or After 10 minutes, or After 15 minutes.

( Setup ).

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Auto-Off

This feature turns the printer off after 2 hours of inactivity to help reduce energy use. Auto-Off turns the printer off completely, so you must use the Power button to turn the printer back on. If your printer

supports this energy saving feature, Auto-Off is automatically enabled or disabled depending on printer capabilities and connection options. Even when Auto-Off is disabled, the printer enters Sleep mode after 5 minutes of inactivity to help reduce energy use.

●

Auto-Off is enabled when the printer is turned on, if the printer does not have network or fax capability, or is not using these capabilities.

Auto-Off is disabled when a printer’s wireless or Wi-Fi Direct capability is turned on or when a printer with fax, USB, or Ethernet network capability establishes a fax, USB, or Ethernet network connection.

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Quiet Mode

Quiet Mode slows down printing to reduce overall noise without affecting print quality. Quiet Mode only works for printing with Normal print quality on plain paper. To reduce printing noise, turn on Quiet Mode. To print at normal speed, turn Quiet Mode off. Quiet mode is off by default.

NOTE: In Quiet Mode, if you print on plain paper with the Draft or Best print quality, or if you print photos or

envelopes, the printer works in the same way as when Quiet Mode is off.

You can create a schedule by selecting the time when the printer prints in Quiet Mode. For example, you can schedule the printer to be in Quiet Mode from 10 p.m. to 8 a.m. everyday. Quiet Mode is off by default.

Turn Quiet Mode on or off

To turn Quiet Mode on or off from the printer control panel

1. From the Home screen, touch Setup .

2. Touch Preferences , and then touch Quiet Mode.

3. Touch On or Off next to Quiet Mode.

To turn Quiet Mode on or off from the printer software (Windows)

1. Open the HP printer software. For more information, see

on page 15.

2. Click the Quiet Mode tab.

3. Click On or Off.

4. Click Save Settings.

To turn Quiet Mode on or off from the Embedded Web Server (EWS)

1. Open the EWS. For more information, see

2. Click the Settings tab.

3. In the Preferences section, select Quiet Mode, and then select On or Off.

4. Click Apply.

Open the embedded Web server on page 65.

Create a schedule for Quiet Mode

To create a schedule for Quiet Mode from the printer control panel

1. From the Home screen, touch Setup .

2. Touch Preferences , and then touch Quiet Mode.

Open the HP printer software (Windows)

3. Touch Off next to Quiet Mode to turn it on, and then touch OK to confirm.

4. Touch Off next to Schedule, and then change start time and end time of the schedule.

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To turn Quiet Mode on or off from the printer software (Windows)

1. Open the HP printer software. For more information, see

Open the HP printer software (Windows)

on page 15.

2. Click the Quiet Mode tab.

3. Click On in the Quiet Mode area.

4. Specify the start time and stop time in the Schedule Quiet Mode area.

5. Click Save Settings.

To create a schedule for Quiet Mode from the Embedded Web Server (EWS)

1. Open the EWS. For more information, see

Open the embedded Web server on page 65.

2. Click the Settings tab.

3. In the Preferences section, select Quiet Mode, and then select On in the Quiet Mode area.

4. Specify the start time and end time in the Schedule Quiet Mode area.

5. Click Apply.

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Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper-width guides can be operated by users with limited strength and reach.

Support

For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's website at

www.hp.com/accessibility.

For accessibility information for OS X, visit the Apple website at

www.apple.com/accessibility.

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3Print

Most print settings are automatically handled by the software application. Change the settings manually only when you want to change print quality, print on specific types of paper, or use special features.

This section contains the following topics:

●

Print photos

●

Print documents

●

Print on both sides (duplexing)

●

Print from your mobile device

●

Print with AirPrint

●

Print using the maximum dpi

●

Tips for print success

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Print photos

Make sure photo paper is loaded into the photo tray.

To print a photo from the printer software (Windows)

1. From your software, select Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Layout tab, select Portrait or Landscape orientation.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

5. Click OK to return to the Properties dialog box.

6. Click OK, and then click Print or OK in the Print dialog box.

NOTE: After the printing is finished, remove unused photo paper from the photo tray. Store the photo

paper so it does not start to curl, which could reduce the quality of your printout.

To print a photo from the computer (OS X)

1. From the File menu in your software, choose Print.

2. Make sure your printer is selected.

3. Set the print options.

If you do not see options on the Print dialog, click Show Details.

NOTE: The following options are available for a USB connected printer. Locations for the options can

vary from one application to another.

a. Choose the appropriate paper size in the Paper Size pop-up menu.

NOTE: If you change the Paper Size ensure that you have loaded the correct paper and set the

paper size on the printer control panel to match.

b. Select an Orientation.

c. From the pop-up menu, choose Paper Type/Quality, and then choose the following settings:

●

Paper Type: The appropriate photo paper type

●

Quality: Best or Maximum dpi

●

Click the Color Options disclosure triangle, and then choose the appropriate Photo Fix option.

22 Chapter 3 Print ENWW

◦

Off: applies no changes to the image.

◦

Basic: automatically focuses the image; moderately adjusts image sharpness.

4. Select any other print settings you want, and then click Print.

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Print documents

Make sure paper is loaded into the paper tray.

To print a document (Windows)

1. From your software, select Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Layout tab, select Portrait or Landscape orientation.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

5. Click OK to close the Properties dialog box.

6. Click Print or OK to begin printing.

To print documents (OS X)

1. From the File menu in your software, choose Print.

2. Make sure your printer is selected.

3. Specify the page properties.

If you do not see options on the Print dialog, click Show Details.

NOTE: The following options are available for a USB connected printer. Locations for the options can

vary from one application to another.

●

Choose the paper size.

NOTE: If you change the Paper Size ensure that you have loaded the correct paper and set the

paper size on the printer control panel to match.

●

Select the orientation.

●

Enter the scaling percentage.

4. Click Print.

NOTE: If your printed documents are not aligned within the margins of the paper, make sure that you have

selected the correct language and region. On the printer display, select Settings, and then select Preferences. Select your language, and then region from the options provided. The correct language and

country/region settings ensure that the printer will have the appropriate default paper size settings.

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Print on both sides (duplexing)

To print on both sides of the page

You can print on both sides of a sheet of paper automatically by using the automatic two-sided printing mechanism (duplexer).

1. From your software, select Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Select the appropriate options.

●

On the Layout tab, select Portrait or Landscape orientation, and select Flip on Long Edge or Flip on Short Edge from the Print on Both Sides drop-down list.

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Click the Advanced button, in the Paper/Output area, select the appropriate paper size from the Paper Size drop-down list.

NOTE: If you change the Paper Size ensure that you have loaded the correct paper and set the

paper size on the printer control panel to match.

5. Click OK to print.

NOTE: After one page of the document has been printed, wait for the printer to reload the paper

automatically to print on the other side. You do not need to take any action.

To print on both sides of the page (OS X)

1. From the File menu in your software, choose Print.

2. In the Print dialog, choose Layout from the pop-up menu.

3. Choose the type of binding you want for your two-sided pages, and then click Print.

ENWW Print on both sides (duplexing) 25

Print from your mobile device

With HP mobile printing technology, you can print from your smartphone or tablet to your printer easily.

If you are at home or office, to use the printing capabilities already on your smartphone or tablet to print:

1. Make sure your mobile device and printer are on the same network.

2. Select the photo or document you want to print and choose your printer.

3. Confirm print settings and print.

If you want to print without accessing the network, see

on page 60 for more information.

If you are on the road, you can print a document by sending an email with the ePrint app to your ePrint enabled printer. See

For more information, visit the HP Mobile Printing website (

Print with HP ePrint on page 35 for more information.

Connect wirelessly to the printer without a router

www.hp.com/go/mobileprinting ).

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Print with AirPrint

Printing using Apple’s AirPrint is supported for iOS 4.2 and Mac OS X 10.7 or later. Use AirPrint to print wirelessly to the printer from an iPad (iOS 4.2), iPhone (3GS or later), or iPod touch (third generation or later) in the following mobile applications:

●

Mail

●

Photos

●

Safari

●

Supported third-party applications, for example Evernote

To use AirPrint, ensure the following:

●

The printer and the Apple device must be connected to the same network as your AirPrint enabled device. For more information about using AirPrint and about which HP products are compatible with AirPrint, go to

●

Load paper that matches the paper settings of the printer.

www.hp.com/go/mobileprinting .

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Print using the maximum dpi

Use maximum dots per inch (dpi) mode to print high-quality, sharp images on photo paper.

Printing in maximum dpi takes longer than printing with other settings and requires a large amount of disk space.

To print in maximum dpi mode (Windows)

1. From your software, select Print.

2. Make sure your printer is selected.

3. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

4. Click the Paper/Quality tab.

5. From the Media drop-down list, select the appropriate paper type and print quality.

6. Click the Advanced button.

7. In the Printer Features area, select Yes from the Print in Max DPI drop-down list.

8. Select the appropriate paper size from the Paper Size drop-down list.

9. Click OK to close the advanced options.

10. Confirm Orientation on the Layout tab, and then click OK to print.

To print using maximum dpi (OS X)

1. From the File menu in your software, choose Print.

2. Make sure your printer is selected.

3. Set the print options.

If you do not see options on the Print dialog, click Show Details.

NOTE: The following options are available for a USB connected printer. Locations for the options can

vary from one application to another.

a. Choose the appropriate paper size in the Paper Size pop-up menu.

NOTE: If you change the Paper Size ensure that you have loaded the correct paper and set the

paper size on the printer control panel to match.

b. From the pop-up menu, choose Paper Type/Quality, and then choose the following settings:

●

Paper Type: The appropriate paper type

●

Quality: Maximum dpi

4. Select any other print settings that you want, and then click Print.

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Tips for print success

Use the following tips to print successfully.

Tips for ink and paper

●

Use original HP cartridges. Original HP cartridges are designed for and tested with HP printers to help you produce great results, time after time.

●

Make sure the cartridges have sufficient ink. To view the estimated ink levels, touch Home screen.

To learn more tips about working with cartridges, see more information.

●

Load a stack of paper, not just one page. Use clean and flat paper of the same size. Make sure only one type of paper is loaded at a time.

●

Adjust the paper-width guides in the paper tray to fit snugly against all paper. Make sure the paperwidth guides do not bend the paper in the paper tray.

●

Set the print quality and paper size settings according to the type and size of paper loaded in the paper tray.

Printer settings tips

●

On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list in the Tray Selection area, and then select the appropriate print quality in the Quality Settings area.

●

Select the appropriate paper size from the Paper Size drop-down list in the Advanced Options dialog box. Access the Advanced Options dialog box by clicking the Advanced button on the Layout or Paper/ Quality tab.

●

To change default print settings, click Print & Scan , and then click Set Preferences in the printer software.

(Ink) from the

Tips for working with cartridges on page 56 for

Depending on your operating system, do one of the following to open the printer software:

◦

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

◦

Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer's name.

◦

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP ENVY 5540 series, and then click HP ENVY 5540 series.

●

If you want to print a black and white document using black ink only, click the Advanced button. From the Print in Grayscale drop-down menu, select Black Ink Only, then click the OK button.

ENWW Tips for print success 29

Printer settings tips

●

On the Print dialog, use the Paper Size pop-up menu to select the size of paper loaded in the printer.

●

On the Print dialog, choose the Paper Type/Quality pop-up menu and select the appropriate paper type and quality.

●

To print a black and white document using only black ink, choose the Paper Type/Quality from the popup menu and choose Grayscale from the Color pop-up menu.

Notes

●

Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time.

NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or repairs

required as a result of using a non-HP supply will not be covered under warranty.

If you believe you purchased original HP ink cartridges, go to:

www.hp.com/go/anticounterfeit

●

Ink level warnings and indicators provide estimates for planning purposes only.

NOTE: When you receive a low-ink warning message, consider having a replacement cartridge

available to avoid possible printing delays. You do not need to replace the cartridges until print quality becomes unacceptable.

●

Software settings selected in the print driver only apply to printing, they do not apply to copying or scanning.

●

You can print your document on both sides of the paper.

30 Chapter 3 Print ENWW

4Use Web Services

●

What are Web Services?

●

Set up Web Services

●

Print with HP ePrint

●

Use HP Printables

●

Use the HP Connected website

●

Remove Web Services

●

Tips for using Web Services

ENWW 31

What are Web Services?

ePrint

●

HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled printer anytime, from any location. It's as simple as sending an email to the email address assigned to your printer when you enable Web Services on the printer. No special drivers or software are needed. If you can send an email, you can print from anywhere, using ePrint .

HP Printables

●

Once you have signed up for an account on HP Connected ( view your ePrint job status, manage your ePrint printer queue, control who can use your printer's ePrint email address to print, and get help for ePrint .

HP Printables allow you to easily locate and print preformatted web content, directly from your printer. You can also scan and store your documents digitally on the Web.

HP Printables provide a wide range of content, from store coupons to family activities, news, travel, sports, cooking, photos, and many more. You can even view and print your online images from popular photo sites.

Certain HP Printables also allow you to schedule the delivery of app content to your printer.

Preformatted content designed specifically for your printer means no cut-off text and pictures and no extra pages with only one line of text. On some printers, you can also choose paper and print quality settings on the print preview screen.

www.hpconnected.com ), you can sign in to

32 Chapter 4 Use Web Services ENWW

Set up Web Services

Before you set up Web Services, make sure your printer is connected to the Internet using wireless connection.

To set up Web Services, use one of the following methods.

To set up Web Services using the printer control panel

1. From the printer control panel display, touch HP Printables.

2. Touch Enable Web Services, and then touch Yes.

3. Touch Accept to accept the Web Services terms of use and enable Web Services.

4. In the Auto Update screen, touch Yes to allow the printer to automatically check for and install product

updates.

NOTE: If a printer update is available, the printer will download and install the update, and then

restart. You will have to repeat the instructions from step 1 to set up Web Services.

NOTE: If prompted for proxy settings and if your network uses proxy settings, follow the on-screen

instructions to set up a proxy server. If you do not have the proxy details, contact your network administrator or the person who set up the network.

5. When the printer is connected to the server, the printer prints an information page. Follow the

instructions on the information page to finish the setup.

To set up Web Services using the Embedded Web Server (EWS)

1. Open the EWS. For more information, see

2. Click the Web Services tab.

3. In the Web Services Settings section, click Setup , click Continue, and follow the on-screen instructions

to accept the terms of use.

4. If prompted, choose to allow the printer to check for and install printer updates.

NOTE: If a printer update is available, the printer downloads and installs the update, and then

restarts. Repeat the instructions from step 1 to set up Web Services.

NOTE: If prompted for proxy settings and if your network uses proxy settings, follow the on-screen

instructions to set up a proxy server. If you do not have the proxy details, contact your network administrator or the person who set up the network.

5. When the printer is connected to the server, the printer prints an information page. Follow the

instructions on the information page to finish the setup.

To set up Web Services using the HP printer software (Windows)

1. Open the HP printer software. For more information, see

on page 15.

2. In the window that appears, double-click Print & Scan and then select Connect Printer to the Web

under Print. The printer's home page (embedded web server) opens.

Open the embedded Web server on page 65.

Open the HP printer software (Windows)

3. Click the Web Services tab.

ENWW Set up Web Services 33

4. In the Web Services Settings section, click Setup , click Continue, and follow the on-screen instructions

to accept the terms of use.

5. If prompted, choose to allow the printer to check for and install printer updates.

NOTE: If a printer update is available, the printer will download and install the update, and then

restart. You will have to repeat the instructions from step 1 to set up Web Services.

NOTE: If prompted for proxy settings and if your network uses proxy settings, follow the on-screen

instructions to set up a proxy server. If you do not have the details, contact your network administrator or the person who set up the network.

6. When the printer is connected to the server, the printer prints an information page. Follow the

instructions on the information page to finish the setup.

34 Chapter 4 Use Web Services ENWW

Print with HP ePrint

HP ePrint is a free service from HP that allows you to print to your HP ePrint-enabled printer anywhere you can send an email. Just send your documents and photos to the email address assigned to your printer when you enable Web Services. No additional drivers or software are needed.

●

Your printer needs to have a wireless network connection to the Internet. You will not be able to use HP ePrint via a USB connection to a computer.

●

Attachments might print differently from the way they appear in the software program that created them, depending on the original fonts and layout options used.

●

Free product updates are provided with HP ePrint. Some updates might be required to enable certain functionality.

Once you have signed up for an account on HP Connected ( your ePrint job status, manage your ePrint printer queue, control who can use your printer’s ePrint email address to print, and get help for ePrint.

Before you can use ePrint, make sure that:

●

The printer is connected to an active network providing Internet access.

●

Web Services is turned on. If not, you will be prompted to turn it on.

To ePrint a document from anywhere

1. Enable Web Services.

From the Home screen, touch the

b. Accept the Terms of Use, and then follow the onscreen instructions to enable Web Services.

c. Print the ePrint information page, and then follow the instructions on the page to sign up for an

ePrint account.

2. Find your ePrint email address.

a. Touch the ePrint icon on the Home screen. You will see the Web Services Settings menu on the

printer display.

b. The printer’s email address appears in the Web Services Settings menu.

www.hpconnected.com), you can sign in to view

( ePrint ) icon.

3. Email your document to the printer for printing.

a. Create a new email and attach the document to print.

b. Send the email to the printer email address.

The printer prints the attached document.

NOTE: The ePrint server does not accept email print jobs if there are multiple email addresses

included in the "To" or "Cc" fields. Only enter the HP ePrint email address in the "To" field. Do not enter any additional email addresses in the other fields.

NOTE: The email will be printed once it is received. As with any email, there is no guarantee when or

whether it will be received. You can check the print status on HP Connected (

ENWW Print with HP ePrint 35

www.hpconnected.com).

NOTE: Documents printed with ePrint may appear different from the original. Style, formatting, and text

flow may differ from the original document. For documents that need to be printed with a higher quality (such as legal documents), we recommend that you print from the software application on your computer, where you will have more control over what your printout looks like.

Click here to go online for more information.

36 Chapter 4 Use Web Services ENWW

Use HP Printables

Print pages from the web, without using a computer, by setting up HP Printables, a free service from HP. You can print coloring pages, calendars, puzzles, recipes, maps, and more, depending on the apps available in your country/region.

Go to the HP Connected website for more information and specific terms and conditions:

www.hpconnected.com .

ENWW Use HP Printables 37

Use the HP Connected website

Use HP’s free HP Connected website to set up increased security for HP ePrint, and specify the email addresses that are allowed to send email to your printer. You can also get product updates, more apps, and other free services.

Go to the HP Connected website for more information and specific terms and conditions:

www.hpconnected.com .

38 Chapter 4 Use Web Services ENWW

Remove Web Services

To remove Web Services

From the printer control panel display, touch

2. Touch Remove Web Services.

3. Touch Yes.

( ePrint ), and then touch (Web Services Settings).

ENWW Remove Web Services 39

Tips for using Web Services

Use the following tips to print apps and use HP ePrint.

Tips for printing apps and using HP ePrint

●

Learn how to share your photos online and order prints.

●

Learn about apps for printing recipes, coupons, and other content from the web, simply and easily.

here to go online for more information.

Click here to go online for more information.

Click

40 Chapter 4 Use Web Services ENWW

5 Copy and scan

●

Copy documents

●

Scan

●

Tips for copy and scan success

ENWW 41

Copy documents

The Copy menu on the printer display allows you to easily select number of copies and color or black and white for copying on plain paper. You can also easily access advanced settings, such as changing the paper type and size, adjusting the darkness of the copy, and resizing the copy.

Make a 1-sided copy

1. Load the original print side down on the right front corner of the scanner glass.

2. Specify number of copies and settings.

●

From the Home screen, touch Copy . Flick to the desired number of copies.

●

If the value for the 2–Sided option is 1:2, touch to select 1:1.

●

3. Touch Black or Color to start the copy job.

Make a 2-sided copy

1. Load the original print side down on the right front corner of the scanner glass.

2. Specify number of copies and settings.

●

3. Touch Black or Color to start the copy job.

Touch

From the Home screen, touch Copy . Flick to the desired number of copies.

If the value for the 2–Sided option is 1:1, touch to select 1:2.

Touch selected.

NOTE: The 2-sided function does not work if the Fit to Page option is selected.

From the Settings screen, specify paper size, paper type, quality, or other settings.

Touch

(Settings) to specify paper size, paper type, quality, or other settings.

(Back) to return to the Copy screen.

(Settings), scroll through the options, and then touch Resize to make sure Actual is

(Back) to return to the Copy screen.

4. When prompted, load the second original and touch OK.

42 Chapter 5 Copy and scan ENWW

Scan

You can scan documents, photos, and other paper types, and save them to your computer. After scanning to a computer is enabled, you can start scanning from the printer display or from the printer software on your computer.

NOTE: Some scan functions are only available after you have installed the HP printer software.

●

Scan to a computer

●

Scan using Webscan

●

Change scan settings (Windows)

●

Create a new scan shortcut (Windows)

Scan to a computer

Before scanning to a computer, make sure you have already installed the HP recommended printer software. The printer and computer must be connected and turned on.

In addition, on Windows computers, the printer software must be running prior to scanning.

To enable the scan to a computer feature (Windows)

The scan to a computer feature is enabled by default from the factory. Follow these instructions if the feature has been disabled, and you wish to enable it again.

1. Depending on your operating system, do one of the following to open the HP printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, select the printer name, and then click Utilities.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, select the printer name, and then click Utilities.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder of your printer.

2. In the Scan section, select Manage Scan to Computer.

3. Click Enable.

To enable the scan to a computer feature (OS X)

The scan to a computer feature is enabled by default from the factory. Follow these instructions if the feature has been disabled, and you wish to enable it again.

1. Open HP Utility.

2. Under Scan Settings, click Scan to Computer.

3. Ensure that Enable Scan to Computer is selected.

To scan an original from the printer control panel

1. Load the original print side down on the right front corner of the scanner glass.

2. Touch Scan .

ENWW Scan 43

3. Touch a computer that you want to scan to.

4. Choose the type of scan you want.

5. Touch OK.

To scan a document or photo to a file (Windows)

1. Load the original print side down on the right front corner of the scanner glass.

2. Double-click the printer icon on the desktop or do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's

name.

3. In the printer software, click Scan a Document or Photo .

4. Select the type of scan you want and then click Scan .

●

Choose Save as PDF to save the document (or photo) as a PDF file.

●

Choose Save as JPEG to save the photo (or document) as an image file.

NOTE: Click the More link at the top right corner of the Scan dialog to review and modify settings for

any scan.

For more information, see

If Show Viewer After Scan is selected, you can make adjustments to the scanned image in the preview screen.

To scan an original from HP printer software (OS X)

1. Open HP Scan.

HP Scan is located in the Applications/Hewlett-Packard folder at the top level of the hard disk.

2. Choose the type of scan profile you want and follow the on-screen instructions.

Change scan settings (Windows) on page 45.

Scan using Webscan

Webscan is a feature of the embedded web server that lets you scan photos and documents from your printer to your computer using a web browser.

This feature is available even if you did not install the printer software on your computer.

NOTE: By default, Webscan is off. You can enable this feature from the EWS.

If you are unable to open Webscan in the EWS, your network administrator might have turned it off. For more information, contact your network administrator or the person who set up your network.

44 Chapter 5 Copy and scan ENWW

To enable Webscan

1. Open the embedded web server. For more information, see

on page 65.

2. Click the Settings tab.

3. In the Security section, click Administrator Settings.

4. Select Webscan to enable Webscan.

5. Click Apply and then click OK .

To scan using Webscan

Webscan offers basic scan options. For additional scan options or functionality, scan from the HP printer software.

1. Load the original print side down on the right front corner of the scanner glass.

2. Open the embedded web server. For more information, see

on page 65.

3. Click the Scan tab.

4. Click Webscan in the left pane, change any settings, and then click Start Scan .

Change scan settings (Windows)

Open the embedded Web server

You can modify any of the scan settings either for a singular use or save the changes to use permanently. These settings include options such as page size and orientation, scan resolution, contrast, and the folder location for saved scans.

1. Load the original print side down on the right front corner of the scanner glass.

2. Double-click the printer icon on the desktop or do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's

name.

3. In the printer software, click Scan a Document or Photo .

4. Click the More link in the top right corner of the HP Scan dialog.

The detailed settings pane appears on the right. The left column summarizes the current settings for each section. The right column allows you to change the settings in the highlighted section.

5. Click each section at the left of the detailed settings pane to review the settings in that section.

You can review and change most settings using drop-down menus.

ENWW Scan 45

Some settings allow greater flexibility by displaying a new pane. These are indicated by a + (plus sign) at the right of the setting. You must either accept or cancel any changes on this pane to return to the detailed settings pane.

6. When you have finished changing settings, do one of the following.

●

Click Scan . You are prompted to save or reject the changes to the shortcut after the scan is finished.

●

Click the save icon to the right of the shortcut, and then click Scan .

Create a new scan shortcut (Windows)

You can create your own scan shortcut to make scanning easier. For example, you might want to regularly scan and save photos in PNG format, rather than JPEG.

1. Load the original print side down on the right front corner of the scanner glass.

2. Double-click the printer icon on the desktop or do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's

name.

3. In the printer software, click Scan a Document or Photo .

4. Click Create New Scan Shortcut .

5. Enter a descriptive name, choose an existing shortcut on which to base your new shortcut, and then

click Create .

For example, if you are creating a new shortcut for photos, choose either Save as JPEG or Email as

JPEG . This makes available the options for working with graphics when scanning.

6. Change the settings for your new shortcut to meet your needs, and then click the save icon to the right

of the shortcut.

NOTE: Click the More link at the top right corner of the Scan dialog to review and modify settings for

any scan.

For more information, see

Change scan settings (Windows) on page 45.

46 Chapter 5 Copy and scan ENWW

Tips for copy and scan success

Use the following tips to copy and scan successfully:

●

Keep the glass and the back of the lid clean. The scanner interprets anything it detects on the glass as part of the image.

●

Load your original, print side down, on the right front corner of the glass.

●

To make a large copy of a small original, scan the original into the computer, resize the image in the scanning software, and then print a copy of the enlarged image.

●

If you want to adjust scan size, output type, scan resolution, or file type, and so on, start scan from the printer software.

●

To avoid incorrect or missing scanned text, make sure the brightness is set appropriately in the software.

●

If you want to scan a document with several pages into one file instead of multiple files, start the scan with the printer software instead of selecting Scan from the printer display.

ENWW Tips for copy and scan success 47

6 Work with cartridges

●

Check the estimated ink levels

●

Replace the cartridges

●

Order ink supplies

●

Use single-cartridge mode

●

Cartridge warranty information

●

Anonymous usage information storage

●

Tips for working with cartridges

48 Chapter 6 Work with cartridges ENWW

Check the estimated ink levels

To check the estimated ink levels from the printer control panel

▲

From the Home screen, touch the

To check the ink levels from the printer software (Windows)

1. Open the HP printer software.

2. In the printer software, click Estimated Ink Levels.

To check the ink levels from HP Utility

1. Open HP Utility.

HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top level of the hard disk.

2. Select the HP ENVY 5540 series from the list of devices at the left of the window.

3. Click Supplies Status.

The estimated ink levels appear.

4. Click All Settings to return to the Information and Support pane.

NOTE: If you have installed a refilled or remanufactured cartridge, or a cartridge that has been used in

another printer, the ink level indicator might be inaccurate or unavailable.

NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a

low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not have to replace the cartridges until the print quality is unacceptable.

(Ink icon) to display the estimated ink levels.

NOTE: Ink from the cartridges is used in the printing process in a number of different ways, including in the

initialization process, which prepares the product and cartridges for printing, and in printhead servicing, which keeps print nozzles clear and ink flowing smoothly. In addition, some residual ink is left in the cartridge after it is used. For more information, see

www.hp.com/go/inkusage.

ENWW Check the estimated ink levels 49

Replace the cartridges

To replace the cartridges

1. Check that power is on.

2. Remove the old cartridge.

a. Open the access door.

b. Remove the cartridge from the slot.

3. Insert a new cartridge.

a. Remove the cartridge from packaging.

50 Chapter 6 Work with cartridges ENWW

b. Remove plastic tape using the pull tab.

c. Slide the new cartridge in the slot until it clicks.

4. Close the cartridge access door.

NOTE: The HP printer software prompts you to align the ink cartridges when you print a document

after installing a new ink cartridge.

ENWW Replace the cartridges 51

Order ink supplies

Before ordering cartridges, locate the correct cartridge number.

Locate the cartridge number on the printer

▲

The cartridge number is located inside the cartridge access door.

Locate the cartridge number in the printer software

1. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's

name.

2. In the printer software, click Shop, and then click Shop For Supplies Online.

The correct cartridge number appears when you use this link.

To find the print cartridge reorder numbers

1. Open HP Utility.

NOTE: HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top level

of the hard disk.

2. Click Supplies Info.

The print cartridge ordering numbers appear.

3. Click All Settings to return to the Information and Support pane.

To order original HP supplies for the HP ENVY 5540 series, go to choose your country/region, and then follow the prompts to find the right cartridges for your printer.

NOTE: Ordering ink cartridges online is not supported in all countries/regions. If it is not available in your

country/region, you may still view supplies information and print a list for reference when shopping at a local HP reseller.

www.hp.com/buy/supplies . If prompted,

52 Chapter 6 Work with cartridges ENWW

Use single-cartridge mode

Use the single-cartridge mode to operate the HP ENVY 5540 series with only one ink cartridge. The singlecartridge mode is initiated when an ink cartridge is removed from the ink cartridge carriage. During singlecartridge mode, the printer can copy documents, copy photos, and print jobs from the computer.

NOTE: When the HP ENVY 5540 series operates in single-cartridge mode, a message is displayed on the

printer display. If the message is displayed and two ink cartridges are installed in the printer, verify that the protective piece of plastic tape has been removed from each ink cartridge. When plastic tape covers the ink cartridge contacts, the printer cannot detect that the ink cartridge is installed.

Exit single-cartridge mode

●

Install two ink cartridges in the HP ENVY 5540 series to exit single-cartridge mode.

ENWW Use single-cartridge mode 53

Cartridge warranty information

The HP cartridge warranty is applicable when the cartridge is used in its designated HP printing device. This warranty does not cover HP ink cartridges that have been refilled, remanufactured, refurbished, misused, or tampered with.

During the warranty period the cartridge is covered as long as the HP ink is not depleted and the end of warranty date has not been reached. The end of warranty date, in YYYY/MM format, may be found on the cartridge as indicated:

For a copy of the HP Limited Warranty Statement for the printer, see the printed documentation that came with the product.

54 Chapter 6 Work with cartridges ENWW

Anonymous usage information storage

The HP cartridges used with this printer contain a memory chip that assists in the operation of the printer. In addition, this memory chip stores a limited set of anonymous information about the usage of the printer, which might include the following: the number of pages printed using the cartridge, the page coverage, frequency of printing, and the printing modes used.

This information helps HP design future printers to meet our customers' printing needs. The data collected from the cartridge memory chip does not contain information that can be used to identify a customer or user of the cartridge or their printer.

HP collects a sampling of the memory chips from cartridges returned to HP's free return and recycling program (HP Planet Partners: studied in order to improve future HP printers. HP partners who assist in recycling this cartridge might have access to this data, as well.

Any third party possessing the cartridge might have access to the anonymous information on the memory chip. If you prefer to not allow access to this information, you can render the chip inoperable. However, after you render the memory chip inoperable, the cartridge cannot be used in an HP printer.

If you are concerned about providing this anonymous information, you can make this information inaccessible by turning off the memory chip's ability to collect the printer's usage information.

To disable the usage information function

1. From the printer control panel, touch Setup .

www.hp.com/recycle ). The memory chips from this sampling are read and

2. Touch Preferences .

3. Flick to the end of the option list and switch off the Send Usage Info option.

NOTE: You can continue to use the cartridge in the HP printer if you turn off the memory chip's ability to

collect the printer's usage information.

ENWW Anonymous usage information storage 55

Tips for working with cartridges

Use the following tips to work with cartridges:

●

To protect the cartridges from drying out, always turn the printer off using the On button, and wait until the On button light goes out.

●

Do not open or untape cartridges until you are ready to install them. Leaving tape on the cartridges reduces ink evaporation.

●

Insert the cartridges into the correct slots. Match the color and icon of each cartridge to the color and icon for each slot. Make sure the cartridges snap into place.

●

Alignment is automatic after new cartridge installation. Alignment can also help later, in cases of blurred or jagged lines. See

●

When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting replacement cartridges to avoid possible printing delays. You do not need to replace the cartridges until print quality becomes unacceptable. See

●

If you remove a cartridge from the printer for any reason, try to replace it again as soon as possible. Outside of the printer, if unprotected, cartridges begin to dry out.

Fix print quality issues on page 78 for more information.

Replace the cartridges on page 50 for more information.

56 Chapter 6 Work with cartridges ENWW

7 Connect Your Printer

Additional advanced settings are available from the printer's home page (embedded web server or EWS). For more information, see

This section contains the following topics:

●

Set up the printer for wireless communication

●

Connect wirelessly to the printer without a router

●

Change network settings

●

Advanced printer management tools (for networked printers)

●

Tips for setting up and using a networked printer

Open the embedded Web server on page 65.

ENWW 57

Set up the printer for wireless communication

●

Before you begin

●

Set up the printer on your wireless network

●

Change the connection type

●

Test the wireless connection

●

Turn on or off the wireless capability of the printer

Before you begin

Ensure the following:

●

The wireless network is set up and working properly.

●

The printer and the computers that use the printer are on the same network (subnet).

While connecting the printer, you might be prompted to enter the wireless network name (SSID) and a wireless password.

●

The wireless network name is the name of your wireless network.

●

The wireless password prevents other people from connecting to your wireless network without your permission. Depending on the level of security required, your wireless network might use either a WPA passphrase or WEP key.

If you have not changed the network name or the security passkey since setting up your wireless network, you can sometimes find them on the back or side of the wireless router.

If you cannot find the network name or the security password or cannot remember this information, see the documentation provided with your computer or with the wireless router. If you still cannot find this information, contact your network administrator or the person who set up the wireless network.

Set up the printer on your wireless network

Use the Wireless Setup Wizard from the printer control panel display to set up wireless communication.

NOTE: Before you proceed, go through the list at

From the printer control panel, touch

Touch

3. Touch Wireless Setup Wizard.

4. Follow the display instructions to complete the setup.

( Settings ).

(Wireless).

Change the connection type

After you have installed the HP printer software and connected the printer to your computer or to a network, you can use the software to change the connection type (for example, from a USB connection to a wireless connection).

Before you begin on page 58.

58 Chapter 7 Connect Your Printer ENWW

To change from a USB connection to a wireless network (Windows)

Before you proceed, go through the list at

1. Depending on your operating system, do one of the following:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, select the printer name, and then click Utilities.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, select the printer name, and then click Utilities.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder of your printer.

2. Click Printer Setup & Software.

3. Select Convert a USB connected printer to wireless. Follow the on-screen instructions.

Learn more about how to change from a USB to wireless connection. Click here to go online for more

information. At this time, this website might not be available in all languages.

Test the wireless connection

Print the wireless test report for information about the printer wireless connection. The wireless test report provides information about the printer status, hardware (MAC) address, and IP address. If the printer is connected to a network, the test report displays details about the network settings.

Before you begin on page 58.

To print the wireless test report

From the Home screen, touch

2. Touch Print Reports

3. Touch Wireless Test Report.

(Wireless) and then touch (Settings).

Turn on or off the wireless capability of the printer

The blue Wireless light on the printer control panel is lit when the wireless capability of the printer is on.

From the Home screen, touch

2. Touch Wireless to turn it on or off.

(Wireless) and then touch (Settings).

ENWW Set up the printer for wireless communication 59

Connect wirelessly to the printer without a router

With Wi-Fi Direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network.

Guidelines for using Wi-Fi Direct

●

Make sure your computer or mobile device has the necessary software.

◦

If you are using a computer, make sure you have installed the printer software provided with the printer.

If you have not installed the HP printer software on the computer, connect to Wi-Fi Direct first and then install the printer software. Select Wireless when prompted by the printer software for a connection type.

◦

If you are using a mobile device, make sure you have installed a compatible printing app. For more information about mobile printing, visit

mobile_printing_apps.html.

●

Make sure Wi-Fi Direct for your printer is turned on.

●

Up to five computers and mobile devices can use the same Wi-Fi Direct connection.

●

Wi-Fi Direct can be used while the printer is also connected either to a computer using a USB cable or to a network using a wireless connection.

www.hp.com/global/us/en/eprint/

●

Wi-Fi Direct cannot be used to connect a computer, mobile device, or printer to the Internet.

To turn on Wi-Fi Direct

From the printer control panel, touch

2. Touch Settings, and then Wi-Fi Direct to turn it on.

3. Press the Back button, and then find the Wi-Fi Direct name and password from the Wi-Fi Direct Details

menu.

TIP: You can also turn on Wi-Fi Direct from the EWS. For more information about using the EWS, see

the embedded Web server on page 65.

To print from a wireless-capable mobile device that supports Wi-Fi Direct

Make sure you have installed the latest version of HP Print Service Plugin on your mobile device. You can download this plugin from the Google Play application store.

NOTE: If your mobile device does not support Wi-Fi, you are not able to use Wi-Fi Direct.

1. Make sure you have turned on Wi-Fi Direct on the printer.

2. Turn on Wi-Fi Direct on your mobile device. For more information, see the documentation provided with

the mobile device.

(Wi-Fi Direct).

Open

3. From your mobile device, select a document from a print enabled application, and then select the option

to print the document.

The list of available printers appears.

60 Chapter 7 Connect Your Printer ENWW

4. From the list of available printers, choose the Wi-Fi Direct name shown such as DIRECT-**- HP

ENVY-5540 (where ** are the unique characters to identify your printer), and then follow the on-screen instructions on the printer and your mobile device.

5. Enter the Wi-Fi Direct password when prompted.

6. Print your document.

To print from a wireless-capable computer (Windows)

1. Make sure you have turned on Wi-Fi Direct on the printer.

2. Turn on the computer's Wi-Fi connection. For more information, see the documentation provided with

the computer.

NOTE: If your computer does not support Wi-Fi, you are not able to use Wi-Fi Direct.

3. From the computer, connect to a new network. Use the process you normally use to connect to a new

wireless network or hotspot. Choose the Wi-Fi Direct name from the list of wireless networks shown such as DIRECT-**- HP ENVY-5540 (where ** are the unique characters to identify your printer and XXXX is the printer model located on the printer).

Enter the Wi-Fi Direct password when prompted.

4. Proceed to step 5 if the printer has been installed and connected to the computer over a wireless

network. If the printer has been installed and connected to your computer with a USB cable, follow the steps below to install the printer software using the HP Wi-Fi Direct connection.

a. Depending on your operating system, do one of the following:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, select the printer name, and then click Utilities.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, select the printer name, and then click Utilities.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder of your printer.

b. Click Printer Setup & Software, and then select Connect a new printer.

c. When the Connection Options software screen appears, select Wireless.

Select your HP printer software from the list of detected printers.

d. Follow the on-screen instructions.

5. Print your document.

To print from a wireless-capable computer (OS X)

1. Make sure you have turned on Wi-Fi Direct on the printer.

2. Turn on Wi-Fi on the computer.

For more information, see the documentation provided by Apple.

ENWW Connect wirelessly to the printer without a router 61

3. Click the Wi-Fi icon and choose the Wi-Fi Direct name, such as DIRECT-**- HP ENVY-5540 (where ** are

the unique characters to identify your printer and XXXX is the printer model located on the printer).

If Wi-Fi Direct is turned on with security, enter the password when prompted.

4. Add the printer.

a. Open System Preferences .

b. Depending on your operating system, click Print & Scan or Printers & Scanners .

c. Click + below the list of printers at the left.

d. Select the printer from the list of detected printers (the word “Bonjour” is listed the right column

beside the printer name), and click Add.

62 Chapter 7 Connect Your Printer ENWW

Change network settings

From the printer control panel, you can set up and manage your printer wireless connection and perform a variety of network management tasks. This includes viewing and changing network settings, restoring network defaults, and turning the wireless function on or off.

CAUTION: Network settings are provided for your convenience. However, unless you are an advanced user,

you should not change some of these settings (such as the link speed, IP settings, default gateway, and firewall settings).

To print the network configuration page

From the Home screen, touch

2. Touch Print Report and then touch Network Configuration Page.

To change IP settings

The default IP setting for the IP settings is Automatic, which sets the IP settings automatically. If you are an advanced user and want to use different settings (such as the IP address, subnet mask, or the default gateway), you can change them manually.

CAUTION: Be careful when manually assigning an IP address. If you enter an invalid IP address during the

installation, your network components cannot connect with the printer. To avoid errors, first let the printer join the network and obtain an IP address automatically. After the subnet mask, default gateway, and DNS address settings are configured, you can change the printer IP address to a manual setting.

From the Home screen, touch

2. Touch Wireless Settings.

3. Touch Advanced Settings.

4. Touch IP Settings.

5. A message appears warning that changing the IP address removes the printer from the network. Touch

OK to continue.

(Wireless) and then touch (Settings).

6. Automatic is selected by default. To change the settings manually, touch Manual, and then enter the

appropriate information for the following settings:

●

IP Address

●

Subnet Mask

●

Default Gateway

●

DNS Address

7. Enter your changes, and then touch Apply.

ENWW Change network settings 63

Advanced printer management tools (for networked printers)

To view or change some settings, you might need a password.

NOTE: You can open and use the embedded Web server without being connected to the Internet. However,

some features are not available.

This section contains the following topics:

●

Toolbox (Windows)

●

HP Utility (OS X)

●

Open the embedded Web server

●

About cookies

Toolbox (Windows)

The Toolbox provides maintenance information about the printer.

NOTE: The Toolbox can be installed from the HP Software CD if the computer meets the system

requirements. System requirements can be found in the Readme file, which is available on the HP printer software CD provided with your printer.

To open the Toolbox

1. Depending on your operating system, do one of the following:

●

2. Click Print & Scan .

3. Click Maintain Your Printer.

HP Utility (OS X)

HP Utility contains tools to configure print settings, calibrate the printer, order supplies online, and find website support information.

NOTE: The features available in HP Utility vary depending on the selected printer.

Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until the print quality becomes unacceptable.

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer's

name.

Double-click HP Utility in the Hewlett-Packard folder in the Applications folder at the top level of the hard disk.

64 Chapter 7 Connect Your Printer ENWW

Open the embedded Web server

You can access the embedded Web server via either the network or Wi-Fi Direct.

To open the embedded Web server via network

NOTE: The printer must be on a network and must have an IP address. The IP address for the printer can be

found by pressing the Wireless icon or by printing a network configuration page.

●

In a supported Web browser on your computer, type the IP address or hostname that has been assigned to the printer.

For example, if the IP address is 192.168.0.12, type the following address into a Web browser: http://

192.168.0.12.

To open the embedded Web server using Wi-Fi Direct

From the Home screen, touch

2. If the display shows that Wi-Fi Direct is Off, touch Wi-Fi Direct and then switch it on.

3. From your wireless computer, turn wireless on, search for and connect to the Wi-Fi Direct name, for

example: DIRECT-**- HP ENVY-5540 (where ** are the unique characters to identify your printer). Enter the Wi-Fi Direct password when prompted.

4. In a supported Web browser on your computer, type the following address: http://192.168.0.12.

About cookies

The embedded Web server (EWS) places very small text files (cookies) on your hard drive when you are browsing. These files let the EWS recognize your computer the next time you visit. For example, if you have configured the EWS language, a cookie helps remember which language you have selected so that the next time you access the EWS, the pages are displayed in that language. Some cookies (such as the cookie that stores customer-specific preferences) are stored on the computer until you clear them manually.

You can configure your browser to accept all cookies, or you can configure it to alert you every time a cookie is offered, which allows you to decide which cookies to accept or refuse. You can also use your browser to remove unwanted cookies.

Depending on your printer, if you disable cookies, you also disable one or more of the following features:

●

Starting where you left the application (especially useful when using setup wizards)

(Wireless) and then touch (Settings).

●

Remembering the EWS browser language setting

●

Personalizing the EWS Home page

For information about how to change your privacy and cookie settings and how to view or delete cookies, see the documentation available with your Web browser.

ENWW Advanced printer management tools (for networked printers) 65

Tips for setting up and using a networked printer

Use the following tips to set up and use a networked printer:

●

When setting up the wireless networked printer, make sure your wireless router is powered on. The printer searches for wireless routers, then lists the detected network names on the display.

NOTE: If your printer has not been setup with a wireless connection, touch

touch

●

To check the wireless connection on the printer, touch the the Wireless Summary menu. If it shows Wireless Off or Not Connected, touch touch Wireless Setup Wizard. Follow the on-screen instructions to set up your printer wireless

connection.

●

If your computer is connected to a Virtual Private Network (VPN), you need to disconnect from the VPN before you can access any other device on your network, including the printer.

●

Learn more about configuring your network and the printer for wireless printing.

for more information.

●

Learn how to find your network security settings.

●

Learn how to change from a USB to wireless connection.

●

Learn how to work with your firewall and anti-virus programs during printer setup.

online for more information.

(Settings) on the printer display to start the Wireless Setup Wizard.

(Wireless) on the control panel to open

Click here to go online for more information.

(Wireless) and then

(Settings) and then

Click here to go online

Click here to go

66 Chapter 7 Connect Your Printer ENWW

8 Solve a problem

This section contains the following topics:

●

Jams and paper-feed issues

●

Ink cartridge issues

●

Printing issues

●

Copy issues

●

Scan issues

●

Network and connection issues

●

Printer hardware issues

●

HP support

ENWW 67

Jams and paper-feed issues

What do you want to do?

Clear a paper jam

Solve paper jam issues

NOTE: The HP online troubleshooting wizards may not be available in all languages.

Use an HP online troubleshooting wizard.

Instructions for clearing the jam in the printer or in the automatic document feeder and resolving issues with paper or the paper feed.

Read general instructions in the Help for clearing paper jams

Paper jams can occur in several locations inside the printer.

CAUTION: To prevent possible damage to the printhead, clear paper jams as soon as possible.

To clear an internal paper jam

CAUTION: Avoid pulling jammed paper from the front of the printer. Instead follow the steps below to clear

the jam. Pulling out jammed paper from the front of the printer might cause the paper to tear and leave torn pieces inside the printer; this could result in more jams later.

Press the

2. Open the ink cartridge access door.

(Power button) to turn the printer off.

3. Check the paper path inside the printer.

a. Lift the handle of the paper path cover and remove the cover.

68 Chapter 8 Solve a problem ENWW

b. Locate any jammed paper inside the printer, grasp it with both hands and pull it towards you.

CAUTION: If the paper tears when you are removing it from the rollers, check the rollers and

wheels for torn pieces of paper that might be remaining inside the printer.

If you do not remove all the pieces of paper from the printer, more paper jams are likely to occur.

c. Reinsert the paper path cover until it snaps into place.

4. If the problem is not resolved, check the print carriage area inside the printer.

CAUTION: During the process, avoid touching the cable attached to the print carriage.

a. If there is any jammed paper, move the print carriage to the far right of the printer, grasp the

jammed paper with both hands, and then pull it towards you.

CAUTION: If the paper tears when you are removing it from the rollers, check the rollers and

wheels for torn pieces of paper that might be remaining inside the printer.

If you do not remove all the pieces of paper from the printer, more paper jams are likely to occur.

b. Move the carriage to the far left of the printer, and do the same as in the previous step to remove

any torn pieces of paper.

ENWW Jams and paper-feed issues 69

5. Close the ink cartridge access door.

6. If the problem is still not resolved, check the tray area.

a. Pull out the input tray to extend it.

b. Carefully turn the printer on its side to expose the bottom of the printer.

c. Check the gap in the printer where the input tray was. If there is any jammed paper, reach into the

gap, grasp the paper with both hands and pull it towards you.

CAUTION: If the paper tears when you are removing it from the rollers, check the rollers and

wheels for torn pieces of paper that might be remaining inside the printer.

If you do not remove all of the pieces of paper from the printer, more paper jams are likely to occur.

d. Carefully turn the printer up again.

e. Push the paper tray back in.

Press the

(Power button) again to turn the printer on.

Clear a print carriage jam

Resolve a print carriage jam Use an HP online troubleshooting wizard.

If something is blocking the print carriage or it does not move easily, get step-by-step instructions.

70 Chapter 8 Solve a problem ENWW

NOTE: The HP online troubleshooting wizards may not be available in all languages.

Read general instructions in the Help for clearing a print carriage jams

1. Remove any objects, such as paper, that are blocking the print carriage.

NOTE: Do not use any tools or other devices to remove jammed paper. Always use caution when

removing jammed paper from inside the printer.

2. To get help from the print display, touch Help from the Home screen. Touch the directional button to

navigate through help topics, touch Troubleshoot and Support, and then touch Clear Carriage Jam.

Learn how to avoid paper jams

To help avoid paper jams, follow these guidelines.

●

Remove printed papers from the output tray frequently.

●

Make sure that you are printing with paper that is not wrinkled, folded, or damaged.

●

Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag.

●

Do not use paper that is too thick or too thin for the printer.

●

Make sure that the trays are loaded correctly and are not too full. For more information, see

on page 10.

●

Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.

●

Do not combine different paper types and paper sizes in the input tray; the entire stack of paper in the input tray must be the same size and type.

●

Adjust the paper-width guides in the input tray to fit snugly against all paper. Make sure the paperwidth guides do not bend the paper in the input tray.

●

Do not force paper too far inside the input tray.

●

If you are printing on both sides of a page, do not print highly saturated images on light weight paper.

●

Use paper types that are recommended for the printer. For more information, see Paper basics

on page 7.

●

If the printer is about to run out of paper, allow the printer to run out of paper first, and then add paper. Do not load paper when the printer is printing.

Solve paper-feed problems

What kind of problem are you having?

●

Paper is not picked up from a tray

Load media

ENWW Jams and paper-feed issues 71

◦

Make sure paper is loaded in the tray. For more information, see paper before loading.

◦

Make sure the paper-width guides are set to the correct markings in the tray for the paper size you are loading. Also make sure the paper guides are snug, but not tight, against the stack.

◦

Make sure paper in the tray is not curled. Uncurl paper by bending it in the opposite direction of the curl.

●

Pages are skewing

◦

Make sure the paper loaded in the input tray is aligned to the paper-width guides. If needed, pull out the input tray from the printer and reload the paper correctly, making sure that the paper guides are aligned correctly.

◦

Load paper into the printer only when it is not printing.

●

Multiple pages are being picked up

◦

Make sure the paper-width guides are set to the correct markings in the tray for the paper size you are loading. Also make sure the paper-width guides are snug, but not tight, against the stack.

◦

Make sure the tray is not overloaded with paper.

◦

Use HP paper for optimum performance and efficiency.

Load media on page 10. Fan the

72 Chapter 8 Solve a problem ENWW

Ink cartridge issues

If an error occurs after a cartridge is installed, or if a message indicates a cartridge problem, try removing the ink cartridges, verifying the protective piece of plastic tape has been removed from each ink cartridge, and then reinserting the ink cartridges. If this does not work, clean the cartridge contacts. If the problem is still not resolved, replace the ink cartridges. For information about replacing ink cartridges, see

cartridges on page 50.

To clean cartridge contacts

CAUTION: The cleaning procedure should take only a few minutes. Make sure that the ink cartridges are

reinstalled in the product as soon as possible. It is not recommended to leave the ink cartridges outside of the product longer than 30 minutes. This could result in damage to the ink cartridges.

1. Check that power is on.

2. Open the cartridge access door.

Replace the

3. Remove the cartridge indicated in the error message.

4. Hold the ink cartridge by its sides with the bottom pointing up and locate the electrical contacts on the

ink cartridge. The electrical contacts are the small gold-colored dots on the ink cartridge.

Feature Description

1 Electrical contacts

5. Wipe only the contacts with a damp lint-free cloth.

CAUTION: Be careful to touch only the contacts, and do not smear any of the ink or other debris

elsewhere on the cartridge.

6. On the inside of the printer, locate the contacts in the print carriage. The contacts look like a set of gold-

colored bumps positioned to meet the contacts on the ink cartridge.

7. Use a dry swab or lint-free cloth to wipe the contacts.

8. Reinstall the ink cartridge.

ENWW Ink cartridge issues 73

9. Close the access door, and check if the error message has gone away.

10. If you still receive the error message, turn the product off, and then on again.

NOTE: If one ink cartridge is causing problems, you can remove it and use the single-cartridge mode to

operate the HP ENVY 5540 series with only one cartridge.

74 Chapter 8 Solve a problem ENWW

Printing issues

What do you want to do?

Fix problems with page not printing (unable to print)

HP Print and Scan Doctor The HP Print and Scan Doctor is a utility that will try to diagnose and fix the issue

Troubleshoot problems with print jobs not printing

NOTE: The HP Print and Scan Doctor and the HP online troubleshooting wizards may not be available in all

languages.

automatically.

Use an HP online troubleshooting wizard.

Get step-by-step instructions if the printer is not responding or printing.

Read general instructions in the Help for unable to print issues

Resolve print issues

Make sure that the printer is turned on and that there is paper in the tray. If you are still unable to print, try the following in order:

1. Check for error messages from the printer display and resolve them by following the onscreen

instructions.

2. If your computer is connected to the printer with a USB cable, disconnect and reconnect the USB cable. If

your computer is connected to the printer with a wireless connection, confirm that the connection is working.

3. Verify that the printer is not paused or offline.

To verify that the printer is not paused or offline

a. Depending on your operating system, do one of the following:

●

Windows 8.1 and Windows 8: Point to or tap the upper-right corner of the screen to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers.

●

Windows 7: From the Windows Start menu, click Devices and Printers.

●

Windows Vista: From the Windows Start menu, click Control Panel, and then click Printers.

●

Windows XP: From the Windows Start menu, click Control Panel, and then click Printers and Faxes.

b. Either double-click the icon for your printer or right-click the icon for your printer and select See

what’s printing to open the print queue.

c. On the Printer menu, make sure there are no check marks next to Pause Printing or Use Printer

Offline.

d. If you made any changes, try to print again.

4. Verify that the printer is set as the default printer.

ENWW Printing issues 75

To verify that the printer is set as the default printer

a. Depending upon your operating system, do one of the following:

●

Windows 7: From the Windows Start menu, click Devices and Printers.

●

Windows Vista: From the Windows Start menu, click Control Panel, and then click Printers.

●

Windows XP: From the Windows Start menu, click Control Panel, and then click Printers and Faxes.

b. Make sure the correct printer is set as the default printer.

The default printer has a check mark in a black or green circle next to it.

c. If the wrong printer is set as the default printer, right-click the correct printer and select Set as

Default Printer.

d. Try using your printer again.

5. Restart the print spooler.

To restart the print spooler

a. Depending upon your operating system, do one of the following:

Windows 8.1 and Windows 8

i. Point to or tap the upper-right corner of the screen to open the Charms bar, and then click

the Settings icon.

ii. Click or tap Control Panel, and then click or tap System and Security.

iii. Click or tap Administrative Tools, and then double-click or double-tap Services.

iv. Right-click or touch and hold Print Spooler, and then click Properties.

v. On the General tab, next to Startup type, make sure that Automatic is selected.

vi. If the service is not already running, under Service status, click or tap Start, and then click or

tap OK.

Windows 7

i. From the Windows Start menu, click Control Panel, System and Security, and then

Administrative Tools.

ii. Double-click Services.

iii. Right-click the Print Spooler, and then click Properties.

iv. On the General tab, next to Startup type, make sure that Automatic is selected.

v. If the service is not already running, under Service status, click Start, and then click OK.

76 Chapter 8 Solve a problem ENWW

Windows Vista

i. From the Windows Start menu, click Control Panel, System and Maintenance,

Administrative Tools.

ii. Double-click Services.

iii. Right-click the Print Spooler service, and then click Properties.

iv. On the General tab, next to Startup type, make sure that Automatic is selected.

v. If the service is not already running, under Service status, click Start, and then click OK.

Windows XP

i. From the Windows Start menu, right click My Computer.

ii. Click Manage, and then click Services and Applications.

iii. Double-click Services, and then select Print Spooler.

iv. Right-click Print Spooler, and click Restart to restart the service.

b. Make sure the correct printer is set as the default printer.

The default printer has a check mark in a black or green circle next to it.

c. If the wrong printer is set as the default printer, right-click the correct printer and select Set as

Default Printer.

d. Try using your printer again.

6. Restart the computer.

7. Clear the print queue.

To clear the print queue

a. Depending upon your operating system, do one of the following:

●

Windows 7: From the Windows Start menu, click

●

Windows Vista: From the Windows Start menu, click Control Panel, and then click Printers.

●

Windows XP: From the Windows Start menu, click Control Panel, and then click Printers and Faxes.

b. Double-click the icon for your printer to open the print queue.

c. On the Printer menu, click Cancel all documents or Purge Print Document, and then click Yes to

confirm.

d. If there are still documents in the queue, restart the computer and try printing again after the

computer has restarted.

Devices and Printers.

e. Check the print queue again to make sure it is clear, and then try to print again.

ENWW Printing issues 77

To check the power connection and reset the printer

1. Make sure the power cord is firmly connected to the printer.

1 Power connection to the printer

2 Connection to a power outlet

2. Look inside the printer and check for a green light indicating the printer is receiving electrical power. If it

is not lit, make sure the cord is fully plugged into the printer, or connect to another power outlet.

3. Look at the On button located on the printer. If it is not lit, the printer is turned off. Press the On button

to turn on the printer.

NOTE: If the printer is not receiving electrical power, connect it to another power outlet.

4. With the printer turned on, disconnect the power cord from the side of the printer under the cartridge

access door.

5. Unplug the power cord from the wall outlet.

6. Wait at least 15 seconds.

7. Plug the power cord back into the wall outlet.

8. Reconnect the power cord to the side of the printer under the cartridge access door.

9. If the printer does not turn on by itself, press the On button to turn on the printer.

10. Try using the printer again.

Fix print quality issues

Step-by-step instructions for resolving most print quality issues Troubleshoot print quality issues online.

Read general instructions in the Help for resolving print quality issues

NOTE: To avoid print quality problems, always turn the printer off using the On button, and wait until the

On button light goes out before you pull the plug or turn off a power strip. This allows the printer to move the

cartridges to a capped position, where they are protected from drying out.

78 Chapter 8 Solve a problem ENWW

To improve print quality

1. Make sure you are using original HP ink cartridges.

2. Check the printer software to make sure you have selected the appropriate paper type from the Media

drop-down list and print quality from the Quality Settings drop-down list.

●

In the printer software, click Print & Scan and then click Set Preferences to access the print properties.

3. Check the estimated ink levels to determine if the cartridges are low on ink. For more information, see

Check the estimated ink levels on page 49. If the ink cartridges are low on ink consider replacing them.

4. Check the paper type.

For best print quality, use high quality HP paper, or papers that adhere to the ColorLok® standard. For more information, see

Always make sure the paper you are printing on is flat. For best results when printing images, use HP Advanced Photo Paper.

Store specialty paper in its original packaging inside a resealable plastic bag on a flat surface in a cool, dry place. When you are ready to print, remove only the paper you plan to use immediately. When you have finished printing, return any unused photo paper to the plastic bag. This prevents the photo paper from curling.

5. Align the cartridges.

Paper basics on page 7.

To align the cartridges from the printer software

NOTE: Aligning the cartridges ensures the high-quality output. The HP All-in-One prompts you to align

the cartridges every time you install a new cartridge. If you remove and reinstall the same ink cartridge, the HP All-in-One will not prompt you to align the ink cartridges. The HP All-in-One remembers the alignment values for that ink cartridge, so you do not need to realign the ink cartridges.

a. Load letter or A4 unused plain white paper into the paper tray.

b. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the

printer's name.

c. In the printer software, click Print & Scan , and then click Maintain Your Printer to access the

Printer Toolbox.

d. In Printer Toolbox, click Align Ink Cartridges on the Device Services tab. The printer prints an

alignment sheet.

ENWW Printing issues 79

e. Load the cartridge alignment sheet print side down on the right front corner of the scanner glass.

f. Follow the instructions on the printer display to align the cartridges. Recycle or discard the

cartridge alignment sheet.

To align the cartridges from the printer display

a. Load Letter or A4 unused plain white paper into the input tray.

b. From the printer control panel display, touch Setup .

c. Touch Align Printer, and then follow the on-screen instructions.

6. Print a diagnostics page if the cartridges are not low on ink.

To print a diagnostics page from the printer software

a. Load letter or A4 unused plain white paper into the paper tray.

b. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the

printer's name.

c. In the printer software, click Print & Scan , and then click Maintain Your Printer to access the

printer toolbox.

d. Click Print Diagnostic Information on the Device Reports tab to print a diagnostics page. Review

the blue, magenta, yellow, and black boxes on the diagnostics page. If you are seeing streaks in the color and black boxes, or no ink in portions of the boxes, then automatically clean the cartridges.

80 Chapter 8 Solve a problem ENWW

To print a diagnostics page from the printer display

a. Load letter or A4 unused plain white paper into the paper tray.

b. From the printer control panel, touch Setup .

c. Touch Print Quality Report.

7. Clean the ink cartridges automatically, if the diagnostic page shows steaks or missing portions of the

color and black boxes.

To clean the cartridges from the printer software

a. Load letter or A4 unused plain white paper into the paper tray.

b. Depending on your operating system, do one of the following to open the printer software:

●

Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.

●

Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.

●

Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the

printer's name.

c. In the printer software, click Print & Scan and then click Maintain Your Printer to access the

Printer Toolbox.

d. Click Clean Ink Cartridges on the Device Services tab. Follow the on-screen instructions.

To clean the cartridges from the printer display

a. Load Letter or A4 unused plain white paper into the input tray.

b. From the printer control panel display, touch Setup .

c. Touch Clean Cartridges, and then follow the on-screen instructions.

If cleaning the printhead does not solve the problem, contact HP support. Go to This website provides information and utilities that can help you correct many common printer problems. If prompted, select your country/region, and then click All HP Contacts for information on calling for technical support.

To improve print quality (OS X)

1. Make sure you are using original HP cartridges.

2. Make sure you have selected the appropriate paper type and print quality in the Print dialog.

3. Check the estimated ink levels to determine if the cartridges are low on ink.

Consider replacing the print cartridges if they are low on ink.

www.hp.com/support .

4. Check the paper type.

For best print quality, use high quality HP paper, or papers that adhere to the ColorLok® standard. For more information, see

ENWW Printing issues 81

Paper basics on page 7.

Always make sure the paper you are printing on is flat. For best results when printing images, use HP Advanced Photo Paper.

5. Align the printer cartridges.

To align print cartridges from the software

a. Load Letter or A4 plain, white paper in the paper tray.

b. Open HP Utility.

NOTE: HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top

level of the hard disk.

c. Select the HP ENVY 5540 series from the list of devices at the left of the window.

d. Click Align.

e. Click Align and follow the on-screen instructions.

f. Click All Settings to return to the Information and Support pane.

6. Print a test page.

To print a test page

a. Load Letter or A4 plain, white paper in the paper tray.

b. Open HP Utility.

NOTE: HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top

level of the hard disk.

c. Select the HP ENVY 5540 series from the list of devices at the left of the window.

d. Click Test Page.

e. Click the Print Test Page button, and follow the on-screen instructions.

Check the test page for jagged lines in the text or streaks in the text and colored boxes. If you are seeing jagged lines, or streaks, or no ink in portions of the boxes, then automatically clean the cartridges.

7. If the diagnostic page shows steaks or missing portions of the text or colored boxes, clean the print

cartridges automatically.

To automatically clean the print head

a. Load Letter or A4 plain, white paper in the paper tray.

b. Open HP Utility.

NOTE: HP Utility is located in the Hewlett-Packard folder in the Applications folder at the top

level of the hard disk.

82 Chapter 8 Solve a problem ENWW

c. Select the HP ENVY 5540 series from the list of devices at the left of the window.

d. Click Clean Printheads.

e. Click Clean, and follow the on-screen instructions.

CAUTION: Clean the print head only when necessary. Unnecessary cleaning wastes ink and

shortens the life of the print head.

NOTE: If print quality still seems poor after you complete cleaning, try aligning the printer. If

print quality problems persist after cleaning and aligning, contact HP support.

f. Click All Settings to return to the Information and Support pane.

Fix ink smears on printouts

If a printout shows smears of ink, for subsequent prints, try using the Clean Ink Smear function from the printer display. This process takes several minutes to complete. Full-size plain paper needs to be loaded and will be moved back and forth during the cleaning. Mechanical noises are normal at this time.

1. Load Letter or A4 unused plain white paper into the input tray.

2. From the printer control panel display, touch Setup .

3. Touch Clean Page Smears, and then follow the on-screen instructions.

NOTE: You can also do the same from the HP printer software or embedded web server (EWS). To access

the software or EWS, see

server on page 65.

Open the HP printer software (Windows) on page 15 or Open the embedded Web

ENWW Printing issues 83

Copy issues

Troubleshoot copy problems Use an HP online troubleshooting wizard.

NOTE: The HP online troubleshooting wizards may not be available in all languages.

Tips for copy and scan success on page 47

Get step-by-step instructions if the printer does not create a copy, or if your printouts are low quality.

84 Chapter 8 Solve a problem ENWW

Scan issues

HP Print and Scan Doctor The HP Print and Scan Doctor is a utility that will try to diagnose and fix the issue automatically.

Solve scan problems Use an HP online troubleshooting wizard.

NOTE: The HP Print and Scan Doctor and the HP online troubleshooting wizards may not be available in all

languages.

Tips for copy and scan success on page 47

Get step-by-step instructions if you cannot create a scan or if your scans are low quality.

ENWW Scan issues 85

Network and connection issues

What do you want to do?

Fix wireless connection

Choose one of the following troubleshooting options.

HP Print and Scan Doctor The HP Print and Scan Doctor is a utility that will try to diagnose and fix the issue automatically.

Use an HP online troubleshooting wizard

●

Troubleshoot your wireless problem, whether your printer has never been connected or it was

connected and is no longer working.

●

Troubleshoot a firewall or antivirus issue, if you suspect that it is preventing your computer

from connecting to the printer.

NOTE: The HP Print and Scan Doctor and the HP online troubleshooting wizards may not be available in all

languages.

Read general instructions in the Help for wireless troubleshooting

Check the network configuration or print the wireless test report to assist in diagnosing network connection issues.

From the Home screen, touch

(Wireless) and then touch (Settings).

2. Touch Print Reports. and then touch Display Network Configuration or Print Wireless Test Report.

Find network settings for wireless connection

Choose one of the following troubleshooting options.

HP Print and Scan Doctor The HP Print and Scan Doctor is a utility that can tell you the network name (SSID) and

password (network key).

Use an HP online troubleshooting wizard Learn how to find your network name (SSID) and wireless password.

NOTE: The HP Print and Scan Doctor and the HP online troubleshooting wizards may not be available in all

languages.

Fix Wi-Fi Direct connection

Use an HP online troubleshooting wizard Troubleshoot your Wi-Fi Direct problem or learn how to configure Wi-Fi Direct.

NOTE: The HP online troubleshooting wizards may not be available in all languages.

Read general instructions in the Help for Wi-Fi Direct troubleshooting

1. Check the printer to confirm that Wi-Fi Direct is turned on:

86 Chapter 8 Solve a problem ENWW

From the printer control panel, touch

If Status is Off, touch

(Wi-Fi Direct Settings) and turn Wi-Fi Direct on.

2. From your wireless computer or mobile device, turn on the Wi-Fi connection, and then search for and

connect to the Wi-Fi Direct name of your printer.

3. Enter the Wi-Fi Direct password when prompted.

4. If you are using a mobile device, make sure you have installed a compatible printing app. For more

information about mobile printing, visit

Convert USB connection to wireless

Choose one of the following troubleshooting options.

HP Print and Scan Doctor The HP Print and Scan Doctor is a utility that will try to diagnose and fix the issue

automatically.

Use an HP online troubleshooting wizard Convert a USB connection to wireless or Wi-Fi Direct.

NOTE: The HP Print and Scan Doctor and the HP online troubleshooting wizards may not be available in all

languages.

(Wi-Fi Direct).

www.hp.com/global/us/en/eprint/mobile_printing_apps.html.

Change the connection type on page 58

ENWW Network and connection issues 87

Printer hardware issues

TIP: Run the HP Print and Scan Doctor to diagnose and automatically fix printing, scanning, and copying

issues. The application is only available in some languages.

To extract the automatic output tray extender manually

If the automatic output tray extender does not deploy automatically, you can extract it manually.

1. Remove the output tray from the printer.

2. On the bottom of the output tray, move the output tray lock to the unlocked position, and then shift the

release lever to release the tray extender.

3. Insert the output tray back into the printer leaving the tray extender in the released position.

The printer shuts down unexpectedly

●

Check the power and power connections.

●

Make sure the printer's power cord is connected firmly to a functioning power outlet.

Printhead alignment fails

●

If the alignment process fails, make sure you have loaded unused, plain white paper into the input tray. If you have colored paper loaded in the input tray when you align the ink cartridges, the alignment fails.

●

If the alignment process fails repeatedly, you may need to clean the printhead, or you might have a defective sensor.

●

88 Chapter 8 Solve a problem ENWW

www.hp.com/support .

Resolve printer failure.

▲

Turn the printer off, then on. If that does not resolve the problem, contact HP.

For more information about contacting HP support, see

HP support on page 90.

ENWW Printer hardware issues 89

HP support

For the latest product updates and support information, visit the HP ENVY 5540 series support website at

www.hp.com/support. HP online support provides a variety of options for help with your printer:

Contact HP

If you need help from an HP technical support representative to solve a problem, visit the Contact Support

website. The following contact options are available at no cost for in-warranty customers (HP agent-assisted

support for out-of warranty customers may require a fee):

Drivers & downloads: Download software drivers and updates, as well as product manuals and documentation that came in the box with your printer.

HP support forums: Visit HP Support Forums for answers to common questions and issues. You can view questions posted by other HP customers, or sign in and post your own questions and comments.

Troubleshooting: Use HP online tools to detect your printer and find recommended solutions.

Chat with an HP support agent online.

When contacting HP support, be prepared to provide the following information:

●

Product name (Located on the printer, such as HP ENVY 5540)

●

Product number (located inside the cartridge access door)

●

Serial number (located on the back or bottom of the printer)

By taking just a few quick minutes to register, you can enjoy quicker service, more efficient support, and product support alerts. If you did not register your printer while installing the software, you can register now

http://www.register.hp.com.

Call an HP support agent.

90 Chapter 8 Solve a problem ENWW

Additional warranty options

Extended service plans are available for the HP ENVY 5540 series at additional costs. Go to www.hp.com/

support , select your country/region and language, then explore the extended warranty options available for

your printer.

ENWW HP support 91

A Technical information

The technical specifications and international regulatory information for the HP ENVY 5540 series are provided in this section.

For additional specifications, see the printed documentation that came with the HP ENVY 5540 series.

This section contains the following topics:

●

Hewlett-Packard Company notices

●

Specifications

●

Environmental product stewardship program

●

Regulatory information

92 Appendix A Technical information ENWW

Hewlett-Packard Company notices

The information contained herein is subject to change without notice.

All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except as allowed under the copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Microsoft®, Windows ®, Windows® XP, Windows Vista®, Windows® 7, Windows® 8, and Windows® 8.1 are U.S. registered trademarks of Microsoft Corporation.

ENWW Hewlett-Packard Company notices 93

Specifications

Technical specifications for the HP ENVY 5540 series are provided in this section. For more product specifications, see the Product Data Sheet at

●

System requirements

●

Environmental specifications

●

Print specifications

●

Scan specifications

●

Copy specifications

●

Cartridge yield

●

Print resolution

●

Acoustic information

System requirements

Software and system requirements are located in the Readme file.

For information about future operating system releases and support, visit the HP online support website at

www.hp.com/support .

Environmental specifications

●

Recommended operating temperature range: 15ºC to 32ºC (59ºF to 90ºF)

●

Allowable operating temperature range: 5ºC to 40ºC (41ºF to 104ºF)

●

Humidity: 20% to 80% RH non-condensing (recommended); 25ºC maximum dewpoint

●

Non-operating (Storage) temperature range: –40ºC to 60ºC (-40ºF to 140ºF)

●

In the presence of high electromagnetic fields, it is possible the output from the HP ENVY 5540 series may be slightly distorted.

●

HP recommends using a USB cable less than or equal to 3 m (10 feet) in length to minimize injected noise due to potential high electromagnetic fields.

Print specifications

●

Print speeds vary according to the complexity of the document.

●

Method: drop-on-demand thermal inkjet

●

Language: PCL3 GUI

Scan specifications

●

Optical Resolution: up to 1200 dpi

●

Hardware Resolution: up to 1200 x 1200 dpi

94 Appendix A Technical information ENWW

HP Envy 5545 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

1 How do I?

2 Get started

Printer parts

Control panel and status lights

Overview of buttons and lights

Control panel display icons

Paper basics

Recommended papers for printing

Order HP paper supplies

Tips for selecting and using paper

Load media

Load original

Open the HP printer software (Windows)

Sleep mode

Auto-Off

Quiet Mode

Turn Quiet Mode on or off

Create a schedule for Quiet Mode

Accessibility

Print photos

Print documents

Print on both sides (duplexing)

Print from your mobile device

Print with AirPrint

Print using the maximum dpi

Tips for print success

What are Web Services?

Set up Web Services

Print with HP ePrint

Use HP Printables

Use the HP Connected website

Remove Web Services

Tips for using Web Services

5 Copy and scan

Copy documents

Scan

Scan to a computer

Scan using Webscan

Change scan settings (Windows)

Create a new scan shortcut (Windows)

Tips for copy and scan success

6 Work with cartridges

Check the estimated ink levels

Replace the cartridges

Order ink supplies

Use single-cartridge mode

Cartridge warranty information

Anonymous usage information storage

Tips for working with cartridges

7 Connect Your Printer

Set up the printer for wireless communication

Before you begin

Set up the printer on your wireless network

Change the connection type

Test the wireless connection

Turn on or off the wireless capability of the printer

Connect wirelessly to the printer without a router

Change network settings

Advanced printer management tools (for networked printers)

Toolbox (Windows)

HP Utility (OS X)

Open the embedded Web server

About cookies

Tips for setting up and using a networked printer

8 Solve a problem

Jams and paper-feed issues

Clear a paper jam

Read general instructions in the Help for clearing paper jams

Clear a print carriage jam

Read general instructions in the Help for clearing a print carriage jams

Learn how to avoid paper jams

Solve paper-feed problems

Ink cartridge issues

Printing issues

Fix problems with page not printing (unable to print)

Read general instructions in the Help for unable to print issues