HP E72525, E72530, E72535, E78323, E78325 User Manual

...

User Guide

www.hp.com/videos/A3

www.hp.com/support/ljE78323MFP

www.hp.com/support/ljE72500MFP

HP LaserJet Managed MFP E72525, E72530, E72535 HP LaserJet Managed Flow MFP E72525, E72530, E72535 HP Color LaserJet Managed MFP E78323, E78325, E78330 HP Color LaserJet Managed Flow MFP E78323, E78325, E78330

HP LaserJet Managed MFP E72525, E72530, E72535, HP LaserJet Managed Flow E72525, E72530, E72535, HP Color LaserJet Managed MFP E78323, E78325, E78330, HP Color LaserJet Managed Flow MFP E78323, E78325, E78330 User Guide

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Edition 1, 5/2020

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Table of contents

1 Printer overview ........................................................................................................................................................................................ 1

Warning icons ............................................................................................................................................................................ 1

Potential shock hazard ............................................................................................................................................................ 2

Printer views .............................................................................................................................................................................. 4

Printer front view ................................................................................................................................................. 4

Printer back view .................................................................................................................................................. 5

Interface ports ...................................................................................................................................................... 6

Control-panel view ............................................................................................................................................... 7

How to use the touchscreen control panel ................................................................................. 8

Printer specications ............................................................................................................................................................. 10

Technical specications .................................................................................................................................... 10

Supported operating systems ......................................................................................................................... 17

Printer dimensions ............................................................................................................................................ 19

Power consumption, electrical specications, and acoustic emissions .................................................... 20

Operating-environment range ........................................................................................................................ 20

Printer hardware setup and software installation ............................................................................................................ 20

2 Paper trays .............................................................................................................................................................................................. 23

Introduction ............................................................................................................................................................................. 23

Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 24

Load Tray 1 (multipurpose tray) ..................................................................................................................... 24

Tray 1 (multipurpose tray) paper orientation ............................................................................................... 25

Use alternative letterhead mode .................................................................................................................... 30

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 30

Load paper to Trays 2 and 3 ................................................................................................................................................ 31

Load Trays 2 and 3 ............................................................................................................................................ 31

Trays 2 and 3 paper orientation ...................................................................................................................... 32

Use alternative letterhead mode .................................................................................................................... 36

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 36

Load and print envelopes ..................................................................................................................................................... 37

Print envelopes .................................................................................................................................................. 37

Envelope orientation ......................................................................................................................................... 37

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Load and print labels ............................................................................................................................................................. 39

Manually feed labels ......................................................................................................................................... 39

Label orientation ............................................................................................................................................... 39

3 Supplies, accessories, and parts .......................................................................................................................................................... 41

Order supplies, accessories, and parts ............................................................................................................................... 42

Ordering .............................................................................................................................................................. 42

Replace the toner cartridge .................................................................................................................................................. 43

Cartridge information ....................................................................................................................................... 43

Remove and replace the cartridge (E78323, E78325, E78330dn models) ............................................ 43

Remove and replace the cartridge (E72525, E72530, E72535 models) ................................................. 45

Replace the toner collection unit (TCU) .............................................................................................................................. 48

Remove and replace the TCU (E78323, E78325, E78330 models) .......................................................... 48

Remove and replace the TCU (E72525, E72530, E72535 models) .......................................................... 50

Replace the staple cartridge ................................................................................................................................................ 53

Introduction ........................................................................................................................................................ 53

Remove and replace the inner nisher accessory staple cartridge .......................................................... 53

Remove and replace the stapler/stacker accessory staple cartridge ....................................................... 55

Remove and replace the booklet-maker accessory staple cartridge ....................................................... 57

4 Print .......................................................................................................................................................................................................... 61

Print tasks (Windows) ............................................................................................................................................................ 62

How to print (Windows) .................................................................................................................................... 62

Automatically print on both sides (Windows) ............................................................................................... 62

Manually print on both sides (Windows) ........................................................................................................ 63

Print multiple pages per sheet (Windows) .................................................................................................... 63

Select the paper type (Windows) .................................................................................................................... 64

Additional print tasks ........................................................................................................................................ 64

Print tasks (macOS) ............................................................................................................................................................... 66

How to print (macOS) ........................................................................................................................................ 66

Automatically print on both sides (macOS) ................................................................................................... 66

Manually print on both sides (macOS) ........................................................................................................... 66

Print multiple pages per sheet (macOS) ........................................................................................................ 67

Select the paper type (macOS) ........................................................................................................................ 67

Additional print tasks ........................................................................................................................................ 68

Store print jobs on the printer to print later or print privately ........................................................................................ 69

Introduction ........................................................................................................................................................ 69

Create a stored job (Windows) ........................................................................................................................ 69

Create a stored job (macOS) ............................................................................................................................ 70

Print a stored job ............................................................................................................................................... 71

Delete a stored job ............................................................................................................................................ 72

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Delete a job that is stored on the printer .................................................................................. 72

Change the job storage limit ....................................................................................................... 72

Information sent to printer for Job Accounting purposes ........................................................................... 72

Print from a USB ash drive ................................................................................................................................................. 73

Enable the USB port for printing ..................................................................................................................... 74

Method one: Enable the USB port from the printer control panel ........................................ 74

Method two: Enable the USB port from the HP Embedded Web Server (network-

connected printers only) .............................................................................................................. 74

Print USB documents ........................................................................................................................................ 74

Print using high-speed USB 2.0 port (wired) ..................................................................................................................... 76

Method one: Enable the high-speed USB 2.0 port from the printer control panel menus ................... 76

Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server

(network-connected printers only) ................................................................................................................. 76

5 Copy .......................................................................................................................................................................................................... 77

Make a copy ............................................................................................................................................................................ 77

Copy on both sides (duplex) ................................................................................................................................................. 79

Additional copy tasks ............................................................................................................................................................. 80

6 Scan .......................................................................................................................................................................................................... 83

Set up Scan to Email .............................................................................................................................................................. 84

Introduction ........................................................................................................................................................ 84

Before you begin ............................................................................................................................................... 84

Step one: Access the HP Embedded Web Server (EWS) ............................................................................. 84

Step two: Congure the Network Identication settings ............................................................................ 85

Step three: Congure the Send to Email feature ......................................................................................... 87

Method one: Basic conguration using the Email Setup Wizard ........................................... 87

Method two: Advanced conguration using the Email Setup ................................................ 90

Step four: Congure the Quick Sets (optional) .............................................................................................. 95

Step ve: Set up Send to Email to use Oce 365 Outlook (optional) ....................................................... 97

Introduction ................................................................................................................................... 97

Congure the outgoing email server (SMTP) to send an email from an Oce 365

Outlook account ............................................................................................................................ 97

Set up Scan to Network Folder ............................................................................................................................................ 99

Introduction ........................................................................................................................................................ 99

Before you begin ............................................................................................................................................... 99

Step one: Access the HP Embedded Web Server (EWS) ............................................................................. 99

Step two: Set up Scan to Network Folder ................................................................................................... 101

Method one: Use the Scan to Network Folder Wizard .......................................................... 101

Method two: Use Scan to Network Folder Setup .................................................................. 103

Step one: Begin the conguration ....................................................................... 103

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Step two: Congure the Scan to Network Folder settings .............................. 104

Step three: Complete the conguration ............................................................. 112

Set up Scan to SharePoint® ................................................................................................................................................ 113

Introduction ...................................................................................................................................................... 113

Before you begin ............................................................................................................................................. 113

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 113

Step two: Enable Scan to SharePoint and create a Scan to SharePoint Quick Set ............................... 114

Scan a le directly to a SharePoint site ....................................................................................................... 115

Quick Set scan settings and options for Scan to SharePoint ................................................................... 117

Set up Scan to USB Drive .................................................................................................................................................... 119

Introduction ...................................................................................................................................................... 119

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 119

Step two: Enable Scan to USB Drive ............................................................................................................. 119

Step three: Congure the Quick Sets (optional) ......................................................................................... 120

Default scan settings for Scan to USB Drive setup .................................................................................... 121

Default le settings for Save to USB setup ................................................................................................. 121

Scan to email ........................................................................................................................................................................ 123

Introduction ...................................................................................................................................................... 123

Scan to email ................................................................................................................................................... 123

Scan to job storage .............................................................................................................................................................. 126

Introduction ...................................................................................................................................................... 126

Scan to job storage on the printer ................................................................................................................ 126

Print from job storage on the printer ........................................................................................................... 128

Scan to network folder ....................................................................................................................................................... 129

Introduction ...................................................................................................................................................... 129

Scan to network folder ................................................................................................................................... 129

Scan to SharePoint .............................................................................................................................................................. 132

Introduction ...................................................................................................................................................... 132

Scan to SharePoint .......................................................................................................................................... 132

Scan to USB drive ................................................................................................................................................................. 134

Introduction ...................................................................................................................................................... 134

Scan to USB drive ............................................................................................................................................ 134

Use HP JetAdvantage business solutions ........................................................................................................................ 136

Additional scan tasks .......................................................................................................................................................... 136

7 Fax .......................................................................................................................................................................................................... 137

Set up fax .............................................................................................................................................................................. 138

Introduction ...................................................................................................................................................... 138

Set up fax by using the printer control panel ............................................................................................. 138

Change fax congurations ................................................................................................................................................. 139

Fax dialing settings ......................................................................................................................................... 139

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General fax send settings .............................................................................................................................. 140

Fax receive settings ........................................................................................................................................ 140

Send a fax ............................................................................................................................................................................. 141

Create a fax printing schedule ........................................................................................................................................... 144

Block incoming faxes .......................................................................................................................................................... 145

Create a list of blocked fax numbers ........................................................................................................... 145

Delete numbers from the list of blocked fax numbers ............................................................................. 145

Additional fax tasks ............................................................................................................................................................. 145

8 Manage the printer .............................................................................................................................................................................. 147

Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 148

Introduction ...................................................................................................................................................... 148

How to access the HP Embedded Web Server (EWS) ............................................................................... 148

HP Embedded Web Server features ............................................................................................................ 150

Information tab ........................................................................................................................... 150

General tab .................................................................................................................................. 151

Other Links list ............................................................................................................................ 152

Copy/Print tab ............................................................................................................................. 152

Scan/Digital Send tab ................................................................................................................ 153

Fax tab .......................................................................................................................................... 154

Supplies tab ................................................................................................................................. 155

Troubleshooting tab .................................................................................................................. 155

Security tab ................................................................................................................................. 155

HP Web Services tab .................................................................................................................. 156

Networking tab ........................................................................................................................... 157

Congure IP network settings ........................................................................................................................................... 159

Printer sharing disclaimer .............................................................................................................................. 159

View or change network settings ................................................................................................................. 159

Rename the printer on a network ................................................................................................................ 159

Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 160

Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 160

Link speed and duplex settings .................................................................................................................... 160

Printer security features ..................................................................................................................................................... 162

Introduction ...................................................................................................................................................... 162

Security statements ....................................................................................................................................... 162

Assign an administrator password ............................................................................................................... 163

Use the HP Embedded Web Server (EWS) to set the password ......................................... 163

Provide user access credentials at the printer control panel .............................................. 163

IP Security ......................................................................................................................................................... 164

Encryption support: HP High Performance Secure Hard Disks ............................................................... 164

Lock the formatter .......................................................................................................................................... 164

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Energy-conservation settings ........................................................................................................................................... 165

Print with EconoMode .................................................................................................................................... 166

Congure EconoMode from the print driver ........................................................................... 166

Congure EconoMode from the printer control panel .......................................................... 166

Set the sleep timer and congure the printer to use 1 watt or less of power ...................................... 166

Set the sleep schedule ................................................................................................................................... 167

HP Web Jetadmin ................................................................................................................................................................. 167

Software and rmware updates ....................................................................................................................................... 167

9 Solve problems ..................................................................................................................................................................................... 169

Customer support ................................................................................................................................................................ 169

Control panel help system ................................................................................................................................................. 170

Reset factory settings ......................................................................................................................................................... 171

Introduction ...................................................................................................................................................... 171

Method one: Reset factory settings from the printer control panel ....................................................... 171

Method two: Reset factory settings from the HP Embedded Web Server (network-connected

printers only) .................................................................................................................................................... 171

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel or EWS ................. 171

Printer does not pick up paper or misfeeds .................................................................................................................... 173

Introduction ...................................................................................................................................................... 173

The printer does not pick up paper .............................................................................................................. 173

The printer picks up multiple sheets of paper ............................................................................................ 176

The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 179

Clear paper jams .................................................................................................................................................................. 180

Introduction ...................................................................................................................................................... 180

Paper jam locations ........................................................................................................................................ 180

Auto-navigation for clearing paper jams ..................................................................................................... 181

Experiencing frequent or recurring paper jams? ....................................................................................... 181

Clear paper jams in the document feeder (31.13.yz) ............................................................................... 181

Clear paper jams in Tray 1 (13.A1) ............................................................................................................... 182

Clear paper jams in Tray 2 and Tray 3 (13.A2, 13.A3) .............................................................................. 183

Clear paper jams in the output bin (13.E1) ................................................................................................. 184

Clear paper jams in the fuser area (13.B9, 13.B2, 13.FF) ........................................................................ 185

Resolve print-quality problems ......................................................................................................................................... 187

Introduction ...................................................................................................................................................... 187

Troubleshoot print quality ............................................................................................................................. 188

Print from a dierent software program ................................................................................ 188

Check the paper-type setting for the print job ...................................................................... 189

Check the paper type setting on the control panel .......................................... 189

Check the paper type setting (Windows) ........................................................... 189

Check the paper type setting (macOS) ............................................................... 189

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Check toner-cartridge status .................................................................................................... 191

Step one: Print the Supplies Status Page .......................................................... 191

Step two: Check supplies status .......................................................................... 191

Print a cleaning page ................................................................................................................. 191

Visually inspect the toner cartridge or cartridges ................................................................. 192

Check paper and the printing environment ............................................................................ 193

Step one: Use paper that meets HP specications .......................................... 193

Step two: Check the environment ....................................................................... 193

Step three: Set the individual tray alignment .................................................... 193

Try a dierent print driver ......................................................................................................... 194

Troubleshoot image defects .................................................................................................... 194

Solve wired network problems .......................................................................................................................................... 202

Solve wireless network problems ..................................................................................................................................... 202

Solve fax problems .............................................................................................................................................................. 203

Checklist for solving fax problems ............................................................................................................... 204

What type of phone line are you using? ................................................................................. 204

Are you using a surge-protection device? .............................................................................. 204

Are you using a phone company voice-messaging service or an answering machine? . 204

Does your phone line have a call-waiting feature? ............................................................... 204

Check fax accessory status ....................................................................................................... 205

General fax problems ..................................................................................................................................... 206

The fax failed to send ................................................................................................................ 206

No fax address book button displays ...................................................................................... 206

Not able to locate the Fax settings in HP Web Jetadmin ..................................................... 206

The header is appended to the top of the page when the overlay option is enabled .... 206

A mix of names and numbers is in the recipients box .......................................................... 206

A one-page fax prints as two pages ........................................................................................ 206

A document stops in the document feeder in the middle of faxing ................................... 206

The volume for sounds coming from the fax accessory is too high or too low ............... 207

USB ash drive is not responding ..................................................................................................................................... 208

Method one: Enable the USB port from the printer control panel .......................................................... 208

Method two: Enable the USB port from the HP Embedded Web Server (network-connected

printers only) .................................................................................................................................................... 208

Appendix A Service and support ........................................................................................................................................................... 209

HP limited warranty statement ......................................................................................................................................... 210

UK, Ireland, and Malta ..................................................................................................................................... 211

Austria, Belgium, Germany, and Luxemburg .............................................................................................. 211

Belgium, France, and Luxemburg ................................................................................................................ 212

Italy .................................................................................................................................................................... 213

Spain .................................................................................................................................................................. 213

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Denmark ........................................................................................................................................................... 214

Norway .............................................................................................................................................................. 214

Sweden ............................................................................................................................................................. 214

Portugal ............................................................................................................................................................ 215

Greece and Cyprus .......................................................................................................................................... 215

Hungary ............................................................................................................................................................ 215

Czech Republic ................................................................................................................................................ 216

Slovakia ............................................................................................................................................................. 216

Poland ............................................................................................................................................................... 216

Bulgaria ............................................................................................................................................................. 217

Romania ............................................................................................................................................................ 217

Belgium and the Netherlands ....................................................................................................................... 217

Finland .............................................................................................................................................................. 218

Slovenia ............................................................................................................................................................ 218

Croatia ............................................................................................................................................................... 218

Latvia ................................................................................................................................................................. 218

Lithuania ........................................................................................................................................................... 219

Estonia .............................................................................................................................................................. 219

HP's Premium Protection Warranty: LaserJet toner cartridge limited warranty statement ................................... 219

Long life consumable and maintenance kit limited warranty statement .................................................................. 220

HP policy on non-HP supplies ........................................................................................................................................... 220

HP anticounterfeit Web site ............................................................................................................................................... 220

Data stored on the toner cartridge ................................................................................................................................... 221

End User License Agreement ............................................................................................................................................. 221

Customer self-repair warranty service ............................................................................................................................. 225

Customer support ................................................................................................................................................................ 226

Appendix B Environmental product stewardship program .............................................................................................................. 227

Protecting the environment ............................................................................................................................................... 227

Ozone production ................................................................................................................................................................ 227

Power consumption ............................................................................................................................................................ 227

Toner consumption ............................................................................................................................................................. 227

Paper use .............................................................................................................................................................................. 228

Plastics .................................................................................................................................................................................. 228

HP LaserJet print supplies .................................................................................................................................................. 228

Paper ...................................................................................................................................................................................... 228

Material restrictions ............................................................................................................................................................. 228

Battery information ............................................................................................................................................................. 228

Disposal of waste equipment by users (EU and India) .................................................................................................. 229

Electronic hardware recycling ........................................................................................................................................... 229

Brazil hardware recycling information ............................................................................................................................. 230

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Chemical substances .......................................................................................................................................................... 230

Product Power Data per European Union Commission Regulation 1275/2008 ....................................................... 230

SEPA Ecolabel User Information (China) .......................................................................................................................... 230

The regulation of the implementation on China energy label for printer, fax, and copier ...................................... 230

Restriction on Hazardous Substances statement (India) .............................................................................................. 231

WEEE (Turkey) ...................................................................................................................................................................... 231

Substances Table (China) .................................................................................................................................................... 232

Material Safety Data Sheet (MSDS) ................................................................................................................................... 232

EPEAT ..................................................................................................................................................................................... 232

Substances Table (Taiwan) ................................................................................................................................................. 233

For more information .......................................................................................................................................................... 233

Appendix C Regulatory information ..................................................................................................................................................... 235

Regulatory statements ....................................................................................................................................................... 236

Regulatory model identication numbers .................................................................................................. 236

European Union Regulatory Notice .............................................................................................................. 236

FCC regulations ................................................................................................................................................ 236

Canada - Industry Canada ICES-003 Compliance Statement .................................................................. 237

VCCI statement (Japan) .................................................................................................................................. 237

EMC statement (Korea) .................................................................................................................................. 237

EMC statement (China) ................................................................................................................................... 237

Power cord instructions ................................................................................................................................. 237

Power cord statement (Japan) ...................................................................................................................... 238

Laser safety ..................................................................................................................................................... 238

Laser statement for Finland .......................................................................................................................... 238

Nordic Statements (Denmark, Finland, Norway, Sweden) ....................................................................... 239

GS statement (Germany) ............................................................................................................................... 239

Eurasian Conformity (Armenia, Belarus, Kazakhstan, Kyrgyzstan, Russia) .......................................... 240

EMI statement (Taiwan) .................................................................................................................................. 240

Product stability .............................................................................................................................................. 241

Index ........................................................................................................................................................................................................... 243

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xii ENWW

1 Printer overview

Review the location of features on the printer, the physical and technical specications of the printer, and where to locate setup information.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Warning icons

Use caution if you see a warning icon on your HP printer, as indicated in the icon denitions.

● Caution: Electric shock

ENWW 1

● Caution: Hot surface

●

Caution: Keep body parts away from moving parts

● Caution: Sharp edge in close proximity

● Warning

Potential shock hazard

Review this important safety information.

● Read and understand these safety statements to avoid an electrical shock hazard.

● Always follow basic safety precautions when using this product to reduce risk of injury from re or electric

shock.

● Read and understand all instructions in the user guide.

● Observe all warnings and instructions marked on the product.

● Use only a grounded electrical outlet when connecting the product to a power source. If you do not know

whether the outlet is grounded, check with a qualied electrician.

2 Chapter 1 Printer overview ENWW

● Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.

● Unplug this product from wall outlets before cleaning.

● Do not install or use this product near water or when you are wet.

Install the product securely on a stable surface.

●

● Install the product in a protected location where no one can step on or trip over the power cord.

ENWW Potential shock hazard 3

Printer views

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Locate key features on the printer and the control panel.

Printer front view

Locate features on the front of the printer.

Figure 1-1 Printer front view

Item Description

1 Automatic document feeder cover, for access for clearing jams

2 Automatic document feeder input tray

3 Automatic document feeder output tray

4 Control panel with color touchscreen display (tilts up for easier viewing)

5 Output bin

6 On/o button

7 Right door, for access for clearing jams

8 Tray 1

4 Chapter 1 Printer overview ENWW

Item Description

9 Front door, for access to the toner cartridges

10 Power connection

11 Tray 2

12 Tray 3

13 Retractable keyboard (Flow models only)

14 Hardware integration pocket (HIP), for connecting accessory and third-party devices

15 Easy-access USB port

Printer back view

Locate features on the back of the printer.

Figure 1-2 Printer back view

Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.

NOTE: An administrator must enable this port before use.

Item Description

ENWW Printer views 5

Formatter cover

CAUTION: Electric Shock icon

Only allowed person can open the formatter cover.

If you touch the fax(TNV) kit inside the formatter cover, there is risk of electric shock.

Item Description

2 Interface ports

3 Serial number and product number label

Interface ports

Locate the interface ports on the printer formatter.

Figure 1-3 Interface ports view

Item Description

1 USB host ports for connecting external USB devices (these ports might be covered)

NOTE: For easy-access USB printing, use the USB port near the control panel.

2 Slot for a cable-type security lock

3 Local area network (LAN) Ethernet (RJ-45) network port

4 Hi-Speed USB 2.0 printing port

6 Chapter 1 Printer overview ENWW

Control-panel view

12:42 PM

The control panel provides access to the printer features and indicates the current status of the printer.

NOTE: Tilt the control panel for easier viewing.

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by touching the Home button. Touch the Home button on the left side of the printer control panel, or touch the Home button in the upper-left corner of most screens.

NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.

Figure 1-4 Control-panel view

Item Control Description

Home button

2 Reset button The Reset button returns the printer to default settings and is always present if users

3 Sign In or Sign Out button Touch the Sign In button to access secured features.

ENWW Printer views 7

Touch the Home button to return to the Home screen.

are not logged in. The Reset button is not present when the Sign Out button is present. Touch the Reset button to resume and release jobs from the previous pause state and interrupt mode, reset the quick copy count in the copy count eld, exit special modes, reset the display language and the keyboard layout.

Touch the Sign Out button to sign out of the printer. The printer restores all options to the default settings.

NOTE: This button displays only if the administrator has congured the printer to

require permission for access to features.

Item Control Description

6 Applications area Touch any of the icons to open the application. Swipe the screen sideways to access

7 Copy button Touch the Copy button to start a copy job.

Information button

Help button

Touch the information button to access a screen that provides access to several types of printer information. Touch the buttons at the bottom of the screen for the following information:

● Display Language: Change the language setting for the current user session.

● Sleep Mode: Place the printer into sleep mode.

● Wi-Fi Direct: View information for how to connect directly to the printer using a

phone, tablet, or other device with Wi-Fi.

● Wireless: View or change wireless connection settings (only when an optional

wireless accessory is installed).

● Ethernet: View or change Ethernet connection settings.

● HP Web Services: View information to connect and print to the printer using

HP Web Services (ePrint).

Touch the Help button to open the embedded help system.

The status line provides information about the overall printer status.

more applications.

NOTE: The available applications vary by printer. The administrator can congure

which applications appear and the order in which they appear.

8 Home-screen page indicator Indicates the number of pages on the Home screen or in an application. The current

How to use the touchscreen control panel

Perform the following actions to use the printer touchscreen control panel.

Table

1-1 Touchscreen control panel actions

Action Description Example

Touch Touch an item on the screen to select that item

or open that menu. Also, when scrolling through menus, briey touch the screen to stop the scrolling.

page is highlighted. Swipe the screen sideways to scroll between pages.

Touch the Settings icon to open the Settings app.

8 Chapter 1 Printer overview ENWW

Table 1-1 Touchscreen control panel actions (continued)

Action Description Example

Swipe Touch the screen and then move your nger

horizontally to scroll the screen sideways.

Scroll Touch the screen and then move your nger

vertically to scroll the screen up and down. When scrolling through menus, briey touch the screen to stop the scrolling.

Swipe until the Settings app displays.

Scroll through the Settings app.

ENWW Printer views 9

Printer specications

Review hardware, software, and printer environment specications in this section.

IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.

For current information, see http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/

ljE78323MFP.

Technical specications

Review the printer technical specications.

See http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP for current information.

Table 1-2 Printer technical specications—E78323, E78325, E78330 models

Model number E78323dn Flow E78323z E78325dn Flow E78325z E78330dn Flow E78330z

Product number 8GR95A 8GR99A 8GR96A 8GS00A 8GR97A 8GS01A

Paper handling Tray 1 (100-sheet

capacity)

Tray 2 (520-sheet capacity)

Tray 3 (520-sheet capacity)

2 x 520-sheet paper feeder

2,000-sheet highcapacity input tray

3,000-sheet sidemount high-capacity input tray

Printer stand Optional Optional Optional Optional Optional Optional

Tray heater 110V Optional Optional Optional Optional Optional Optional

Tray heater 220V Optional Optional Optional Optional Optional Optional

Stapler/stacker nishing accessory

Booklet maker nishing accessory

Inner nisher accessory

● 2/3 hole punch

accessory

● 2/4 hole punch

accessory

Optional Optional Optional Optional Optional Optional

● Swedish hole

punch accessory

HP Job Separator Optional Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional Optional

10 Chapter 1 Printer overview ENWW

Table 1-2 Printer technical specications—E78323, E78325, E78330 models (continued)

Model number E78323dn Flow E78323z E78325dn Flow E78325z E78330dn Flow E78330z

Product number 8GR95A 8GR99A 8GR96A 8GS00A 8GR97A 8GS01A

HP Second Exit Optional Optional Optional Optional Optional Optional

HP Spacer Optional Optional Optional Optional Optional Optional

Automatic duplex printing

Connectivity 10/100/1000 Ethernet

LAN connection with IPv4 and IPv6

Hi-Speed USB 2.0

HP Jetdirect LAN Accessory (J8031A)

Hardware Integration Pocket for connecting accessory and thirdparty devices

Bluetooth Low Energy (BLE) for printing from mobile devices

HP Jetdirect 3000w NFC/Wireless Accessory for printing from mobile devices

HP Jetdirect 3100w BLE/NFC/Wireless Accessory

Integrated HP near- eld communication (NFC) and Wi-Fi Direct functionality for printing from mobile devices

HP Jetdirect 2900nw Print Server accessory for wireless connectivity

Optional Optional Optional Optional Optional Optional

Memory 6 GB base memory Not available Not available Not available

7 GB base memory Not available Not available Not available

Mass storage 320 GB HP Secure

High-Performance Hard Disk

2 x 320 GB HP Secure High-Performance Hard Disk

16 GB embedded Multi-Media Controller (eMMC)

Not available Not available Not available

ENWW Printer specications 11

Table 1-2 Printer technical specications—E78323, E78325, E78330 models (continued)

Model number E78323dn Flow E78323z E78325dn Flow E78325z E78330dn Flow E78330z

Product number 8GR95A 8GR99A 8GR96A 8GS00A 8GR97A 8GS01A

Security HP Trusted Platform

Module for encrypting all data that passes through the printer

Control-panel display Color touchscreen

control panel

Retractable keyboard Not available Not available Not available

Print Prints 23 pages per

minute (ppm) on A4 and on letter-size paper.

Prints 25 pages per minute (ppm) on A4 and on letter-size paper

Prints 30 pages per minute (ppm) on A4 and on letter-size paper

Easy-access USB printing (no computer required)

Mobile/cloud printing

Store jobs in the printer memory to print later or print privately (requires a 16 GB or greater USB thumb drive)

Fax Optional Optional Optional Optional Optional Optional

Copy and Scan Scans 80 pages per

minute (ppm) on A4 and letter-size paper

Not available Not available Not available Not available

Not available Not available Not available

Scans 120 pages per minute (ppm) on A4 and letter-size paper

100-page document feeder with dual-head scanning for singlepass duplex copying and scanning

250-page document feeder with dual-head scanning for singlepass duplex copying and scanning

Not available Not available Not available

12 Chapter 1 Printer overview ENWW

Table 1-2 Printer technical specications—E78323, E78325, E78330 models (continued)

Model number E78323dn Flow E78323z E78325dn Flow E78325z E78330dn Flow E78330z

Product number 8GR95A 8GR99A 8GR96A 8GS00A 8GR97A 8GS01A

HP EveryPage Technologies including ultrasonic multi-feed detection

Embedded optical character recognition (OCR) provides the ability to convert printed pages into text that can be edited or searched using a computer

SMART Label feature provides paper-edge detection for automatic page cropping

Automatic page orientation for pages that have at least 100 characters of text

Automatic tone adjustment sets contrast, brightness, and background removal for each page

Digital Send Send documents to

email, USB, and shared folders on a network

Send documents to SharePoint®

Table 1-3 Printer technical specications—E72525, E72530, E72535 models

Model number E72525dn Flow E72525z E72530dn Flow E72530z E72535dn Flow E72535z

Product number X3A60A X3A59A X3A63A X3A62A X3A66A X3A65A

Paper handling Tray 1 (100-sheet

capacity)

Tray 2 (520-sheet capacity)

Tray 3 (520-sheet capacity)

2 x 520-sheet paper feeder

2,000-sheet highcapacity input tray

Optional Optional Optional Optional Optional Optional

ENWW Printer specications 13

Table 1-3 Printer technical specications—E72525, E72530, E72535 models (continued)

Model number E72525dn Flow E72525z E72530dn Flow E72530z E72535dn Flow E72535z

Product number X3A60A X3A59A X3A63A X3A62A X3A66A X3A65A

3,000-sheet sidemount high-capacity input tray

Printer stand Optional Optional Optional Optional Optional Optional

Tray heater 110V Optional Optional Optional Optional Optional Optional

Tray heater 220V Optional Optional Optional Optional Optional Optional

Stapler/stacker nishing accessory

Booklet maker nishing accessory

Inner nisher accessory

● 2/3 hole punch

accessory

● 2/4 hole punch

accessory

● Swedish hole

punch accessory

HP Job Separator Optional Optional Optional Optional Optional Optional

HP Second Exit Optional Optional Optional Optional Optional Optional

Optional Optional Optional Optional Optional Optional

HP Spacer Optional Optional Optional Optional Optional Optional

Automatic duplex printing

Connectivity 10/100/1000 Ethernet

LAN connection with IPv4 and IPv6

Hi-Speed USB 2.0

Hardware Integration Pocket for connecting accessory and thirdparty devices

Bluetooth Low Energy (BLE) for printing from mobile devices

HP Jetdirect 3000w NFC/Wireless Accessory for printing from mobile devices

HP Jetdirect 3100w BLE/NFC/Wireless Accessory

Optional Optional Optional Optional Optional Optional

14 Chapter 1 Printer overview ENWW

Table 1-3 Printer technical specications—E72525, E72530, E72535 models (continued)

Model number E72525dn Flow E72525z E72530dn Flow E72530z E72535dn Flow E72535z

Product number X3A60A X3A59A X3A63A X3A62A X3A66A X3A65A

Integrated HP near- eld communication (NFC) and Wi-Fi Direct functionality for printing from mobile devices

HP Jetdirect 2900nw Print Server accessory for wireless connectivity

Memory 6 GB base memory Not available Not available Not available

7 GB base memory Not available Not available Not available

Mass storage 320 GB HP Secure

High-Performance Hard Disk

2 x 320 GB HP Secure High-Performance Hard Disk

16 GB embedded Multi-Media Controller (eMMC)

Security HP Trusted Platform

Module for encrypting all data that passes through the printer

Optional Optional Optional Optional Optional Optional

Not available Not available Not available

Control-panel display Color touchscreen

control panel

Retractable keyboard Not available Not available Not available

Print Prints 23 pages per

minute (ppm) on A4 and on letter-size paper.

Prints 25 pages per minute (ppm) on A4 and on letter-size paper

Prints 30 pages per minute (ppm) on A4 and on letter-size paper

Easy-access USB printing (no computer required)

Mobile/cloud printing

Not available Not available Not available Not available

ENWW Printer specications 15

Table 1-3 Printer technical specications—E72525, E72530, E72535 models (continued)

Model number E72525dn Flow E72525z E72530dn Flow E72530z E72535dn Flow E72535z

Product number X3A60A X3A59A X3A63A X3A62A X3A66A X3A65A

Store jobs in the printer memory to print later or print privately (requires a 16 GB or greater USB thumb drive)

Fax Optional Optional Optional Optional Optional Optional

Copy and Scan Scans 80 pages per

minute (ppm) on A4 and letter-size paper

Scans 120 pages per minute (ppm) on A4 and letter-size paper

100-page document feeder with dual-head scanning for singlepass duplex copying and scanning

250-page document feeder with dual-head scanning for singlepass duplex copying and scanning

HP EveryPage Technologies including ultrasonic multi-feed detection

Embedded optical character recognition (OCR) provides the ability to convert printed pages into text that can be edited or searched using a computer

Not available Not available Not available

SMART Label feature provides paper-edge detection for automatic page cropping

Automatic page orientation for pages that have at least 100 characters of text

Automatic tone adjustment sets contrast, brightness, and background removal for each page

16 Chapter 1 Printer overview ENWW

Table 1-3 Printer technical specications—E72525, E72530, E72535 models (continued)

Model number E72525dn Flow E72525z E72530dn Flow E72530z E72535dn Flow E72535z

Product number X3A60A X3A59A X3A63A X3A62A X3A66A X3A65A

Digital Send Send documents to

email, USB, and shared folders on a network

Send documents to SharePoint®

Supported operating systems

Use the following information to ensure printer compatibility with your computer operating system.

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the printer-specic Windows HP PCL 6 print drivers, HP print drivers for macOS, and to the software installer.

Windows: Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver. Or, go to the printersupport website for this printer, http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/

ljE78323MFP, to download the print driver or the software installer to install the HP print driver

macOS: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com/

LaserJet or from the Printer Support page, and then use HP Easy Start to install the HP print driver.

1. Go to 123.hp.com/LaserJet.

2. Follow the steps provided to download the printer software.

Table

1-4 Supported operating systems and print drivers

Operating system Print driver installed (for Windows, or the

installer on the web for macOS)

Windows 7, 32-bit and 64-bit The "HP PCL 6" printer-specic print driver is

installed for this operating system as part of the software installation.

Windows 8, 32-bit and 64-bit The "HP PCL 6" printer-specic print driver is

installed for this operating system as part of the software installation.

Windows 8.1, 32-bit and 64-bit The "HP PCL-6" V4 printer-specic print

driver is installed for this operating system as part of the software installation.

Windows 10, 32-bit and 64-bit The "HP PCL-6" V4 printer-specic print

driver is installed for this operating system as part of the software installation.

Windows Server 2008 R2, SP 1, 64-bit The PCL 6 printer-specic print driver is

available for download from the printersupport website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Notes

ENWW Printer specications 17

Table 1-4 Supported operating systems and print drivers (continued)

Operating system Print driver installed (for Windows, or the

installer on the web for macOS)

Windows Server 2012, 64-bit The PCL 6 printer-specic print driver is

available for download from the printersupport website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2012 R2, 64-bit The PCL 6 printer-specic print driver is

available for download from the printersupport website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2016, 64-bit The PCL 6 printer-specic print driver is

available for download from the printersupport website. Download the driver, and then use the Microsoft Add Printer tool to install it.

macOS 10.12 Sierra, macOS 10.13 High Sierra, macOS 10.14 Mojave

Download HP Easy Start from 123.hp.com/

LaserJet, and then use it to install the print

driver.

Notes

NOTE: Supported operating systems can change. For a current list of supported operating systems, go to http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP for HP's all-inclusive

help for the printer.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to www.hp.com/go/upd. Under Additional information, click the links.

Table 1-5 Minimum system requirements

Windows macOS

● Internet connection

● Dedicated USB 1.1 or 2.0 connection or a network connection

● 2 GB of available hard-disk space

● 1 GB RAM (32-bit) or 2 GB RAM (64-bit)

● Internet connection

● Dedicated USB 1.1 or 2.0 connection or a network connection

● 1.5 GB of available hard-disk space

NOTE: The Windows software installer installs the HP Smart Device Agent Base service. The le size is

approximately 100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a USB printer is found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the network. If a JAMc is found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent from JAMc, which will then allow printed pages to be accounted for in a Managed Print Services (MPS) account. The driver-only web packs downloaded from hp.com for the printer and installed through the Add Printer wizard do not install this service.

To uninstall the service, open the Windows Control Panel, select Programs or Programs and Features, and then select Add/Remove Programs or Uninstall a Program to remove the service. The le name is HPSmartDeviceAgentBase.

18 Chapter 1 Printer overview ENWW

Printer dimensions

Make sure your printer environment is large enough to accommodate the printer.

Table 1-6 Dimensions of the E78323dn, 78323z, E78325dn, E78325z, E78330dn, and E78330z models

Printer fully closed Printer fully opened

1. Height dn models:877 mm (34.5 in)

z models:925 mm (36.5 in)

2. Depth dn models:730 mm (28.7 in)

z models:780 mm (30.7 in)

3. Width dn models:568 mm (22.3 in)

z models:584 mm (22.9 in)

Weight dn models:89.5 kg (197.4 lb)

z models:99.2 kg (218.8 lb)

Table 1-7 Dimensions of the E72525dn, E72525z, E72530dn, E72530z, E72535dn, E72535z models

Printer fully closed Printer fully opened

1. Height dn models:827 mm (32.6 in)

2. Depth dn models:730 mm (28.7 in)

z models:925 mm (36.4 in)

dn models:1241 mm (48.8 in)

z models:1375 mm (54.1 in)

dn models:1115 mm (43.8 in)

z models:1216 mm (47.8 in)

dn models:1010 mm (39.7 in)

z models:1026 mm (40.3 in)

dn models:1191 mm (46.8 in)

z models:1325 mm (52.1 in)

dn models:1115 mm (43.8 in)

z models:780 mm (30.7 in)

z models:1216 mm (47.8 in)

ENWW Printer specications 19

Table 1-7 Dimensions of the E72525dn, E72525z, E72530dn, E72530z, E72535dn, E72535z models (continued)

Printer fully closed Printer fully opened

3. Width dn models:568 mm (22.3 in)

z models:584 mm (22.9 in)

Weight dn models:68.1 kg (150.2 lb)

z models:77.8 kg (171.5 lb)

dn models:1010 mm (39.7 in)

z models:1026 mm (40.3 in)

▲ These values are subject to change. For current information, go to http://www.hp.com/support/

ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

Power consumption, electrical specications, and acoustic emissions

In order to operate properly, the printer must be in an environment that meets certain power specications.

See http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

operating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

In order to operate properly, the printer must be in an environment that meets certain specications.

Table

1-8 Operating-environment specications

Environment Recommended Allowed

Temperature 17° to 25°C (62.6° to 77°F) 10° to 32.5°C (50° to 91°F)

Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional instructions, go to HP support on the web.

Go to http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP for HP's all- inclusive help for the printer, which includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

20 Chapter 1 Printer overview ENWW

● Find warranty and regulatory information

● Find instructions about how to use the Microsoft Add Printer tool

ENWW Printer hardware setup and software installation 21

22 Chapter 1 Printer overview ENWW

2 Paper trays

Discover how to load and use the paper trays, including how to load special items such as envelopes and labels.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Introduction

Use caution when loading the paper trays.

CAUTION: Do not extend more than one paper tray at a time.

Do not use paper tray as a step.

All trays must be closed when moving the printer.

Keep hands out of paper trays and drawers when closing.

ENWW 23

Load paper to Tray 1 (multipurpose tray)

The following information describes how to load paper into Tray 1.

Load Tray 1 (multipurpose tray)

This tray holds up to 100 sheets of 75 g/m2 (20 lb) paper or 10 envelopes.

NOTE: Select the correct paper type in the print driver before printing.

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1. Open Tray 1.

2. Pull out the tray extension to support the paper.

3. Use the adjustment latch to spread the paper

guides outward.

24 Chapter 2 Paper trays ENWW

4. Load paper in the tray.

Make sure that the paper ts under the ll line on the paper guides.

NOTE: The maximum stack height is 10 mm

(0.4 in), or approximately 100 sheets of 75 g/m2 (20 lb) paper.

5. Using the adjustment latch, adjust the side guides

so that they lightly touch the paper stack, but do not bend it.

Tray 1 (multipurpose tray) paper orientation

Position paper correctly in Tray 1 (multipurpose tray) to ensure the best print quality.

ENWW Load paper to Tray 1 (multipurpose tray) 25

Table 2-1 Letterhead or preprinted paper - Portrait

Duplex mode How to load paper

1-sided printing Face-down

Bottom edge leading into the printer

Left edge leading into the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-up

Top edge leading into the printer

Left edge leading into the printer

26 Chapter 2 Paper trays ENWW

Table 2-2 Letterhead or preprinted paper - Landscape

Duplex mode How to load paper

1-sided printing Face-down

Left edge leading into the printer

Bottom edge leading into the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-up

Left edge leading into the printer

Top edge leading into the printer

ENWW Load paper to Tray 1 (multipurpose tray) 27

Table 2-3 Prepunched paper - Portrait

Duplex mode How to load paper

1-sided printing Face-down

Holes toward the back of the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-up

Holes toward the back of the printer

28 Chapter 2 Paper trays ENWW

Table 2-4 Prepunched paper - Landscape

Duplex mode How to load paper

1-sided printing Face-down

Holes away from the printer

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-up

Holes towards the printer

ENWW Load paper to Tray 1 (multipurpose tray) 29

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper as for automatic duplex printing.

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

30 Chapter 2 Paper trays ENWW

Load paper to Trays 2 and 3

The following information describes how to load paper into Trays 2 and 3.

CAUTION: Do not extend more than one paper tray at a time.

Load Trays 2 and 3

These trays hold up to 520 sheets of 75 g/m2 (20 lb) paper.

NOTE: The procedure to load paper to Tray 2 and Tray 3 is the same. Only Tray 2 is shown here.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Before loading paper, adjust the paper-width

guides by holding down the blue lock/unlock toggle switch on the rear paper-width guide, pinching the blue adjustment latch on the front paper-width guide, and then sliding the guides to the fully open position.

3. Adjust the paper-length guide by pushing in at the

bottom of the blue adjustment latch while sliding the guide to the size of the paper being used.

ENWW Load paper to Trays 2 and 3 31

4. Load paper into the tray.

5. Adjust the paper-length and paper-width guides to

the size of the paper being used. Check the paper to verify the guides lightly touch the stack, but do not bend it.

NOTE: Do not adjust the paper guides tightly

against the paper stack. Adjust them to the indentations or markings in the tray.

NOTE: To prevent jams, adjust the paper guides

to the correct size and do not overll the tray. Be sure that the top of the stack is below the tray full indicator.

6. Close the tray.

7. The tray conguration message displays on the

printer control panel.

8. Select OK to accept the detected type and size, or

select Modify to choose a dierent paper size or type.

For custom-size paper, specify the X and Y dimensions for the paper when the prompt displays on the printer control panel.

Trays 2 and 3 paper orientation

Position paper correctly in Trays 2 and 3 to ensure the best print quality.

32 Chapter 2 Paper trays ENWW

Table 2-5 Letterhead or preprinted paper - Portrait

Duplex mode How to load paper

1-sided printing Face-up

Top edge at the back of the tray

Top edge at the left side of the tray

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-down

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or Letter.

Top edge at the right side of the tray

ENWW Load paper to Trays 2 and 3 33

Table 2-6 Letterhead or preprinted paper - Landscape

Duplex mode How to load paper

1-sided printing Face-up

Top edge at the left side of the tray

Top edge at the back of the tray

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-down

Top edge at the right side of the tray

Top edge at the back of the tray

34 Chapter 2 Paper trays ENWW

Table 2-7 Prepunched paper - Portrait

Duplex mode How to load paper

1-sided printing Face-up

Holes at the left side of the tray, with the top of the form at the rear of the printer

Holes at the back of the tray

Automatic 2-sided printing or with Alternative Letterhead Mode enabled Face-down

Holes at the right side of the tray

Holes at the back of the tray

ENWW Load paper to Trays 2 and 3 35

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

36 Chapter 2 Paper trays ENWW

Load and print envelopes

Use only tray 1 to print on envelopes. Tray 1 holds up to 10 envelopes.

Print envelopes

To print envelopes using the manual feed option, follow these steps to select the correct settings in the print driver, and then load the envelopes into the tray after sending the print job to the printer.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access print features from a Windows 8 or 8.1 Start screen app, select Devices, select Print, and

then select the printer.

3. Click the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the envelopes.

5. In the Paper type drop-down list, select Envelope.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

Envelope orientation

Envelopes need to be loaded in a specic manner in order to print correctly.

ENWW Load and print envelopes 37

Table 2-8 Envelope loading instructions - Tray 1

Envelope size How to load envelopes

Envelope #9, Envelope #10, Envelope Monarch, Envelope DL, Envelope B5, Envelope C5 (wallet), Envelope C6

Envelope B5, Envelope C5 (pocket) Face-down

Face-down

Top edge toward the front of the printer

Bottom edge leading into the printer; top ap open

38 Chapter 2 Paper trays ENWW

Load and print labels

To print on sheets of labels, use tray 1. Tray 2 and the optional 550-sheet trays do not support labels.

Manually feed labels

Use the manual feed mode for Tray 1 to print sheets of labels.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access print features from a Windows 8 or 8.1 Start screen app, select Devices, select Print, and

then select the printer.

3. Click the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the sheets of labels.

5. In the Paper type drop-down list, select Labels.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the Print button to print the job.

Label orientation

Labels need to be loaded in a specic manner in order to print correctly.

ENWW Load and print labels 39

Table 2-9 Label loading instructions

Tray How to load labels

Tray 1 Face-down

Bottom edge leading into the printer

Tray 2 or 3 Face-up

Top edge at the left side of the tray

40 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

Order supplies or accessories, replace the toner cartridges, or remove and replace another part.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

ENWW 41

Order supplies, accessories, and parts

Find out how to order replacement supplies, accessories, and parts for the printer.

Ordering

Contact the managed service representative. Make sure to have the product model number, which appears on the product label on the back of the printer.

42 Chapter 3 Supplies, accessories, and parts ENWW

Replace the toner cartridge

Replace the toner cartridge if you receive a message on the printer, or if you have print quality problems.

Cartridge information

This printer indicates when the toner cartridge level is low and very low. The actual toner cartridge life remaining can vary. Consider having a replacement cartridge available to install when print quality is no longer acceptable.

To purchase cartridges, contact the managed service representative. Make sure to have the product model number, which appears on the product label on the back of the printer.

NOTE: High-yield toner cartridges contain more toner than standard cartridges for increased page yield. For

more information, go to www.hp.com/go/learnaboutsupplies.

Do not remove the toner cartridge from its package until it is time to replace it.

CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Cover the green imaging drum if the toner cartridge must be removed from the printer for an extended period of time.

CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water

sets toner into fabric.

NOTE: Information about recycling used toner cartridges is in the toner-cartridge box.

Remove and replace the cartridge (E78323, E78325, E78330dn models)

Follow these steps to replace a toner cartridge.

1. Open the front door.

ENWW Replace the toner cartridge 43

2. Pull the cartridge straight out of the printer.

3. Remove the new toner cartridge from its package.

Save all packaging for recycling the used toner cartridge.

4. Hold both ends of the toner cartridge. Rock it to

evenly distribute the toner inside, then remove the seal.

44 Chapter 3 Supplies, accessories, and parts ENWW

5. Close the front door.

6. Pack the used toner cartridge into the box that the

new cartridge came in. See the enclosed recycling guide for information about recycling.

In the U.S. and Canada, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/recycle to print a pre-paid shipping label.

Adhere the pre-paid shipping label to the box, and return the used cartridge to HP for recycling.

Remove and replace the cartridge (E72525, E72530, E72535 models)

Follow these steps to replace the toner cartridge.

1. Open the front door.

ENWW Replace the toner cartridge 45

2. Release the cartridge latch and pull the cartridge

straight out of the printer.

3. Remove the new toner cartridge from its package.

Save all packaging for recycling the used toner cartridge.

4. Hold both ends of the toner cartridge. Rock it to

evenly distribute the toner inside, then remove the seal.

46 Chapter 3 Supplies, accessories, and parts ENWW

5. Close the front door.

6. Pack the used toner cartridge into the box that the

new cartridge came in. See the enclosed recycling guide for information about recycling.

In the U.S. and Canada, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/recycle to print a pre-paid shipping label.

Adhere the pre-paid shipping label to the box, and return the used cartridge to HP for recycling.

ENWW Replace the toner cartridge 47

Replace the toner collection unit (TCU)

Replace the toner collection unit if you receive a message on the printer, or if you have print quality problems.

Remove and replace the TCU (E78323, E78325, E78330 models)

Follow these steps to replace the TCU.

1. Open the front door.

2. Pull on both sides ot the TCU to release the tabs,

and then pull it straight out of the printer.

NOTE: Maintain the position of the TCU as you pull it

out from the printer. This will ensure that you do not spill any waste toner in the printer. Once the TCU is fully removed, do not place it on its side with holes facing down. Place the unit into the clear plastic bag the new TCU was packaged in. Seal plastic bag.

48 Chapter 3 Supplies, accessories, and parts ENWW

3. Remove the new TCU from its package. Save all

packaging for recycling the used TCU.

4. Install the new TCU by pushing in on both sides

until the tabs snap into place.

ENWW Replace the toner collection unit (TCU) 49

5. Close the front door.

6. Pack the used TCU into the box that the new TCU

came in. See the enclosed recycling guide for information about recycling.

In the U.S. and Canada, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/recycle to print a pre-paid shipping label.

Adhere the pre-paid shipping label to the box, and return the used TCU to HP for recycling.

Remove and replace the TCU (E72525, E72530, E72535 models)

Follow these steps to replace the TCU.

1. Open the front door.

50 Chapter 3 Supplies, accessories, and parts ENWW

2. Pull on both sides ot the TCU to release the tabs,

and then pull it straight out of the printer.

NOTE: Maintain the position of the TCU as you pull it

3. Remove the new TCU from its package. Save all

packaging for recycling the used TCU.

4. Install the new TCU by pushing in on both sides

until the tabs snap into place.

ENWW Replace the toner collection unit (TCU) 51

5. Close the front door.

6. Pack the used TCU into the box that the new TCU

came in. See the enclosed recycling guide for information about recycling.

In the U.S. and Canada, a pre-paid shipping label is included in the box. In other countries/regions, go to www.hp.com/recycle to print a pre-paid shipping label.

Adhere the pre-paid shipping label to the box, and return the used TCU to HP for recycling.

52 Chapter 3 Supplies, accessories, and parts ENWW

Replace the staple cartridge

Install a new staple cartridge when your current cartridge is empty.

Introduction

The following information provides instructions to replace the staple cartridges.

Remove and replace the inner nisher accessory staple cartridge

Follow these steps to replace the staple cartridge in the inner nisher accessory.

1. Open the inner nisher front door.

2. Grasp the colored tab on the staple cartridge

carriage, and then pull the staple cartridge carriage straight out.

ENWW Replace the staple cartridge 53

3. Lift two tabs on the staple cartridge, and then lift

up to remove the empty staple cartridge from the staple cartridge carriage assembly.

NOTE: Do not discard the staple cartridge carriage. It

must be reused with the new staple cartridge.

4. Insert the new staple cartridge into the staple

cartridge carriage.

54 Chapter 3 Supplies, accessories, and parts ENWW

5. Reinstall the staple cartridge carriage into the

stapler by pressing the colored handle inward until it snaps into place.

6. Close the inner nisher front door.

Remove and replace the stapler/stacker accessory staple cartridge

Follow these steps to replace the staple cartridge in the oor-standing nisher stapler/stacker accessory.

1. Open the nisher front door.

ENWW Replace the staple cartridge 55

2. Rotate the knob counterclockwise to move the

staple cartridge assembly all the way to the front.

3. Hold the knob to immobilize the staple cartridge

assembly, grasp the colored tab on the staple cartridge carriage, and then pull the staple cartridge carriage straight out.

4. Lift two tabs on the staple cartridge, and then lift

up to remove the empty staple cartridge from the staple cartridge carriage assembly.

NOTE: Do not discard the staple cartridge carriage. It

must be reused with the new staple cartridge.

56 Chapter 3 Supplies, accessories, and parts ENWW

5. Insert the new staple cartridge into the staple

cartridge carriage.

6. Hold the knob to immobilize the staple cartridge

assembly, insert the new staple cartridge into the assembly, and then press the colored handle inward until it snaps into place.

7. Close the nisher front door.

Remove and replace the booklet-maker accessory staple cartridge

Follow these steps to replace the booklet-maker accessory staple cartridge in the oor-standing nisher.

ENWW Replace the staple cartridge 57

1. Open the nisher front door.

2. Pull out the booklet nisher assembly until it stops.

3. Pull the colored tabs away from the assembly, and

then pull them up remove the two staple cartridges.

58 Chapter 3 Supplies, accessories, and parts ENWW

4. Push in the two blue tabs, and then lift up to open

the top of the staple cartridge carriage.

5. Lift two tabs on each staple cartridge, and then lift

up to remove the empty staple cartridges from the staple cartridge carriages.

6. Insert the new staple cartridges into the staple

cartridge carriages, and then close the top of the staple cartridge carriers.

NOTE: Do not discard the staple cartridge carriages.

They must be reused with the new staple cartridges.

7. Reinstall the two staple cartridge carriages into the

booklet maker by pressing the colored handles until they snap into place.

ENWW Replace the staple cartridge 59

8. Slide the booklet assembly into the nisher.

9. Close the nisher front door.

60 Chapter 3 Supplies, accessories, and parts ENWW

4 Print

Print using the software, or print from a mobile device or USB ash drive.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

ENWW 61

Print tasks (Windows)

Learn about common printing tasks for Windows users.

How to print (Windows)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for Windows.

1. From the software program, select the Print option.

2. Select the printer from the list of printers. To change settings, click the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what is described below for desktop applications. To access the print feature from a Start screen app, complete the following steps:

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

NOTE: For more information, click the Help (?) button in the print driver.

3. Click the tabs in the print driver to congure the available options. For example, set the paper orientation

on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/ Quality tab.

4. Click the OK button to return to the Print dialog box. Select the number of copies to print from this screen.

5. Click the Print button to print the job.

Automatically print on both sides (Windows)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a paper size and type supported by the duplexer.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

3. Click the Finishing tab.

62 Chapter 4 Print ENWW

4. Select Print on both sides. Click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the job.

Manually print on both sides (Windows)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the duplexer does not support.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

3. Click the Finishing tab.

4. Select Print on both sides (manually), and then click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the rst side of the job.

6. Retrieve the printed stack from the output bin, and place it in Tray 1.

7. If prompted, select the appropriate control panel button to continue.

Print multiple pages per sheet (Windows)

When you print from a software application using the Print option, you can select an option to print multiple pages on a single sheet of paper. For example, you might want to do this if you are printing a very large document and want to save paper.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

3. Click the Finishing tab.

4. Select the number of pages per sheet from the Pages per sheet drop-down.

ENWW Print tasks (Windows) 63

5. Select the correct Print page borders, Page order, and Orientation options. Click OK to close the Document

Properties dialog.

6. In the Print dialog, click Print to print the job.

Select the paper type (Windows)

When you print from a software application using the Print option, you can set the paper type you are using for your print job. For example, if your default paper type is Letter, but you are using a dierent paper type for a print job, select that specic paper type.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

3. Click the Paper/Quality tab.

4. Select the paper type from the Paper type drop-down list.

5. Click OK to close the Document Properties dialog. In the Print dialog, click Print to print the job.

If the tray needs to be congured, a tray conguration message displays on the printer control panel.

6. Load the tray with the specied type and size of paper, and then close the tray.

7. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a dierent

paper size or type.

8. Select the correct type and size, and then touch the OK button.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

Instructions are available for print tasks, such as the following:

● Create and use printing shortcuts or presets

● Select the paper size, or use a custom paper size

● Select the page orientation

● Create a booklet

● Scale a document to t a specic paper size

64 Chapter 4 Print ENWW

● Print the rst or last pages of the document on dierent paper

● Print watermarks on a document

ENWW Print tasks (Windows) 65

Print tasks (macOS)

Print using the HP printing software for macOS, including how to print on both sides or print multiple pages per sheet.

How to print (macOS)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for macOS.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings.

NOTE: The name of the item varies for dierent software programs.

4. Click the Print button.

Automatically print on both sides (macOS)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a paper size and type supported by the duplexer.

NOTE: This information applies to printers that include an automatic duplexer.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using

AirPrint®.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

macOS 10.14 Mojave and later: Click Show Details, click Two-Sided, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

Manually print on both sides (macOS)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the duplexer does not support.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Manual Duplex menu.

66 Chapter 4 Print ENWW

NOTE: The name of the item varies for dierent software programs.

4. Click the Manual Duplex box, and select a binding option.

5. Click the Print button.

6. Go to the printer and remove any blank paper that is in Tray 1.

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input

tray.

8. If prompted, touch the appropriate control panel button to continue.

Print multiple pages per sheet (macOS)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the paper type (macOS)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Media & Quality menu or the Paper/Quality menu.

NOTE: The name of the item varies for dierent software programs.

4. Select from the Media & Quality or Paper/Quality options.

NOTE: This list contains the master set of options available. Some options are not available on all

printers.

ENWW Print tasks (macOS) 67

● Media Type: Select the option for the type of paper for the print job.

● Print Quality or Quality: Select the resolution level for the print job.

● Edge-To-Edge Printing: Select this option to print close to the paper edges.

5. Click the Print button.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

Instructions are available for print tasks, such as the following:

● Create and use printing shortcuts or presets

● Select the paper size, or use a custom paper size

● Select the page orientation

● Create a booklet

● Scale a document to t a specic paper size

● Print the rst or last pages of the document on dierent paper

● Print watermarks on a document

68 Chapter 4 Print ENWW

Store print jobs on the printer to print later or print privately

Store print jobs in the printer memory for printing at a later time.

Introduction

The following information provides procedures for creating and printing documents that are stored on the USB ash drive. These jobs can be printed at a later time or printed privately.

Create a stored job (Windows)

Store jobs on the USB ash drive for private or delayed printing.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then select Properties or Preferences.

NOTE: The name of the button varies for dierent software programs.

● Windows 10: Select Print, and then select the printer.

● Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

3. Click the Job Storage tab.

4. Select a Job Storage Mode option:

● Proof and Hold: Print and proof one copy of a job, and then print more copies.

● Personal Job: The job does not print until you request it at the printer control panel. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identication number (PIN) to the job, you must provide the required PIN at the control panel. If you encrypt the job, you must provide the required password at the control panel. The print job is deleted from memory after it prints and is lost if the printer loses power.

● Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory so you can print it again later.

● Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identication number (PIN) to the job, the person who prints the job must provide the required PIN at the control panel. If you encrypt the job, the person who prints the job must provide the required password at the control panel.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name:

ENWW Store print jobs on the printer to print later or print privately 69

● Use Job Name + (1-99): Append a unique number to the end of the job name.

● Replace Existing File: Overwrite the existing stored job with the new one.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the Print

button to print the job.

Create a stored job (macOS)

Store jobs on the USB ash drive for private or delayed printing.

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the printer.

3. Click Show Details or Copies & Pages, and then click the Job Storage menu.

NOTE: If the Job Storage menu is not showing, follow the instructions in the "Disable or enable job

storage feature" section to activate the menu.

4. In the Mode drop-down list, select the type of stored job.

● Proof and Hold: Print and proof one copy of a job, and then print more copies. The rst copy prints

immediately. Printing of the subsequent copies must be initiated from the device's front control panel. For example, if 10 copies are sent, one copy prints immediately, and the other nine copies will print when the job is retrieved. The job is deleted after all copies are printed.

● Personal Job: The job does not print until someone requests it at the printer control panel. If the job

has a personal identication number (PIN), provide the required PIN at the control panel. The print job is deleted from memory after it prints.

● Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory to print it again later. The job is deleted manually or by the job retention schedule.

● Stored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a

personal identication number (PIN), the person who prints the job must provide the required PIN at the control panel. The job is deleted manually or by the job retention schedule.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

NOTE: macOS 10.14 Mojave and later: The print driver no longer includes the Custom button. Use the

options below the Mode drop-down list to set up the saved job.

Select which option to use if another stored job already has that name.

● Use Job Name + (1-99): Append a unique number to the end of the job name.

● Replace Existing File: Overwrite the existing stored job with the new one.

6. If you selected the Stored Job or Personal Job option in the Mode drop-down list, you can protect the job

with a PIN. Type a 4-digit number in the Use PIN to Print eld. When other people attempt to print this job, the printer prompts them to enter this PIN.

7. Click the Print button to process the job.

70 Chapter 4 Print ENWW

Print a stored job

Use the following procedure to print a job that is stored in the printer memory.

1. From the Home screen on the printer control panel, navigate to the Print application, and then select the Print icon.

2. Select Print from Job Storage.

3. Select the name of the folder where the job is stored, or select Choose to see the folder list.

4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.

5. To adjust the number of copies, select the number of copies eld. Use the keypad to enter the number of

copies to print.

6. Select Start or Print to print the job.

ENWW Store print jobs on the printer to print later or print privately 71

Delete a stored job

You can delete documents that have been saved to the printer when they are no longer needed. You can also adjust the maximum number of jobs for the printer to store.

Delete a job that is stored on the printer

Use the control panel to delete a job that is stored in the printer memory.

1. From the Home screen on the printer control panel, navigate to the Print application, and then select the Print icon.

2. Select Print from Job Storage.

3. Select the name of the folder where the job is stored or select Choose to see the folder list.

4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.

Select the Trash button to delete the job.

Change the job storage limit

When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and job name. If a job is not already stored under the same user and job name, and the printer needs additional space, the printer might delete other stored jobs starting with the oldest.

To change the number of jobs that the printer can store, complete the following procedure:

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Stored Jobs

c. Temporary Job Storage Limit

3. Use the keypad to enter the number of jobs that the printer stores.

4. Select OK or Done to save the setting.

Information sent to printer for Job Accounting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally identiable information to HP’s Printing and Imaging devices. This information may include, but is not limited to, user name and client name from which the job originated that may be used for job accounting purposes, as determined by the Administrator of the printing device. This same information may also be stored with the job on the mass storage device (e.g., disk drive) of the printing device when using the job storage feature.

72 Chapter 4 Print ENWW

Print from a USB ash drive

This printer features easy-access USB printing to print les without a computer.

The printer accepts standard USB ash drives in the USB port near the control panel. It supports the following types of les:

● .pdf

● .prn

●

.pcl

● .ps

● .cht

ENWW Print from a USB ash drive 73

Enable the USB port for printing

The USB port is disabled by default. Before using this feature, enable the USB port.

Use one of the following methods to enable the port:

Method one: Enable the USB port from the printer control panel

Use the printer control panel to enable the USB port for printing.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

Settings icon.

the

2. Open the following menus:

a. Copy/Print or Print

b. Enable Device USB

3. Select Enable Print from USB Drive.

Method two: Enable the USB port from the HP Embedded Web Server (network-connected printers only)

Use the HP Embedded Web Server to enable the USB port for printing.

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer

control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

3. Select the Copy/Print tab for MFP models or the Print tab for SFP models.

4. In the left menu, select Print from USB Drive Settings.

5. Select Enable Print from USB Drive.

6. Click Apply.

Print USB documents

Print documents from a USB ash drive.

1. Insert the USB ash drive into the easy-access USB port.

NOTE: The port might be covered. For some printers, the cover ips open. For other printers, pull the

cover straight out to remove it.

2. From the Home screen on the printer control panel, navigate to the Print application, and then select the Print icon.

74 Chapter 4 Print ENWW

3. Select Print from USB Drive.

4. Select Choose, select the name of the document to print, and then select Select.

NOTE: The document might be in a folder. Open folders as necessary.

5. To adjust the number of copies, touch the box to the left of the Print button, and then select the number of

copies from the keypad that opens. To close the keypad, select the Close button .

6. Select Print to print the document.

ENWW Print from a USB ash drive 75

Print using high-speed USB 2.0 port (wired)

Enable the high-speed USB 2.0 port for wired USB printing. The port is located in the interface ports area and is disabled by default.

Use one of the following methods to enable the high-speed USB 2.0 port. Once the port is enabled, install the product software in order to print using this port.

Method one: Enable the high-speed USB 2.0 port from the printer control panel menus

Use the control panel to enable the port.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. General

b. Enable Device USB

3. Select the Enabled option.

Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server (network-connected printers only)

Use the HP EWS to enable the port.

1. Find the printer IP address. On the printer control panel, select the Information button , and then select

the Network icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer

control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

3. Select the Security tab.

4. On the left side of the screen, select General Security.

5. Scroll down to the Hardware Ports and select the following check boxes:

a. Enable Device USB

b. Enable Host USB plug and play

6. Click Apply.

76 Chapter 4 Print ENWW

5 Copy

Make copies with the printer, learn how to copy a two-sided document, and locate additional copy tasks on the web.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

Make a copy

Copy a document or picture from the scanner glass or automatic document feeder.

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, navigate to the Copy application, and then select the Copy icon.

3. To select the number of copies, touch the box next to Copy, use the keypad to enter the number of copies,

and then touch the close keypad button .

4. Select Optimize Text/Picture to optimize for the type of image being copied: text, graphics, or photos.

Select one of the predened options.

5. Set options marked with a yellow triangle before using the preview feature.

NOTE: After the preview scan, these options are removed from the main Options list and are summarized

in the Pre-scan Options list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

ENWW 77

6. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Table 5-1 Buttons on the right side of the preview pane

Button Description

Use these buttons to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.

Use these buttons to zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Use this button to rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Use this button to delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Use these buttons to rearrange the pages within the document. Select one or more pages and move them to the left or right.

NOTE: These buttons are available only in the thumbnail view.

Use this button to add a page to the document. The printer prompts to scan additional pages.

Use this button to clear the changes made in the preview and start over.

Touch this button to collapse the preview screen and return to the Copy screen.

7. When the document is ready, touch Copy to begin copying.

78 Chapter 5 Copy ENWW

Copy on both sides (duplex)

Copy or print on both sides of the paper.

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, navigate to the Copy application, and then select the Copy icon.

3. In the Options pane, select Original Side, and then select the option that describes the original document:

● Use Automatically detect to detect whether the original is printed on one or both sides of the page.

● Use 1-sided for originals that are printed on one side of the page.

● Use 2-sided (book-style) for originals that ip on the right/left edge of the page, like books. If the

image is portrait, the output ips on the long edge of the page. If the image is landscape, the output ips on the short edge of the page.

● Use 2-sided (ip-style) for originals that ip on the top/bottom edge of the page, like calendars. If the

image is portrait, the output ips on the short edge of the page. If the image is landscape, the output ips on the long edge of the page.

4. Select Output Sides, and then select one of these options:

● Match original: The output will match the format of the original. For example, if the original is 1-sided,

the output will be 1-sided. However, if the administrator has restricted 1-sided printing and the original is 1-sided, the output will be 2-sided book-style.

● 1-sided: The output will be 1-sided. However, if the administrator has restricted 1-sided printing, the

output will be 2-sided book-style.

● 2-sided (book-style): The output will ip on the right/left edge of the page, like a book. If the image is

portrait, the output ips on the long edge of the page. If the image is landscape, the output ips on the short edge of the page.

● 2-sided (ip-style): The output will ip on the top/bottom edge of the page, like a calendar. If the

image is portrait, the output ips on the short edge of the page. If the image is landscape, the output ips on the long edge of the page.

5. Set options marked with a yellow triangle before using the preview feature.

NOTE: After the preview scan, these options are removed from the main Options list and are summarized

in the Pre-scan Options list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

6. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

ENWW Copy on both sides (duplex) 79

Table 5-2 Buttons on the right side of the preview pane

Button Description

Use these buttons to toggle between single-page view and thumbnail view. More options are available in thumbnail view than in single-page view.

Use these buttons to zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Use this button to rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Use this button to delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Use these buttons to rearrange the pages within the document. Select one or more pages and move them to the left or right.

NOTE: These buttons are available only in the thumbnail view.

Use this button to add a page to the document. The printer prompts to scan additional pages.

Use this button to clear the changes made in the preview and start over.

Touch this button to collapse the preview screen and return to the Copy screen.

7. When the document is ready, touch Start to begin copying.

Additional copy tasks

Locate information on the Web for performing common copy tasks.

80 Chapter 5 Copy ENWW

Go to http://www.hp.com/support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

Instructions are available for copy tasks, such as the following:

● Copy or scan pages from books or other bound documents

● Copy mixed-size documents

● Copy or scan both sides of an identication card

● Copy or scan a document into a booklet format

ENWW Additional copy tasks 81

82 Chapter 5 Copy ENWW

6 Scan

Scan using the software, or scan directly to email, a USB ash drive, a network folder, or another destination.

The following information is correct at the time of publication. For current information, see http://www.hp.com/

support/ljE72500MFP or http://www.hp.com/support/ljE78323MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

● Install and congure

● Learn and use

● Solve problems

● Download software and rmware updates

● Join support forums

● Find warranty and regulatory information

ENWW 83

Set up Scan to Email

The printer has a feature that enables it to scan a document and send it to one or more email addresses.

Introduction

To use this scan feature, the printer must be connected to a network; however, the feature is not available until it has been congured. There are two methods for conguring Scan to Email, the Scan to Email Setup Wizard for basic and Email Setup for advanced.

Use the following information to set up the Scan to Email feature.

Before you begin

To set up the Scan to Email feature, the printer must have an active network connection.

Administrators need the following information before beginning the conguration process.

● Administrative access to the printer

● DNS sux (e.g., companyname.com)

● SMTP server (e.g., smtp.mycompany.com)

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server names and port names are typically found by doing an Internet search. For example, use terms like "Gmail smtp server name" or "Yahoo smtp server name" to search.

● SMTP server authentication requirements for outgoing email messages, including the user name and

password used for authentication, if applicable.

NOTE: Consult your email service provider's documentation for information on digital sending limits for your

email account. Some providers may temporarily lock your account if you exceed your sending limit.

Step one: Access the HP Embedded Web Server (EWS)

Open the EWS to start the setup process.

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

to display the IP address or host name.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

84 Chapter 6 Scan ENWW

Step two: Congure the Network Identication settings

Congure advanced setting for network identication.

NOTE: Conguring email setup on the Networking tab is an advanced process and might require the assistance

of a system administrator.

1. Using the EWS top navigation tabs, click Networking.

NOTE: For conguring the network settings for use with Oce 365, Step ve: Set up Send to Email to use Oce 365 Outlook (optional) on page 97

2. In the left navigation pane, click TCP/IP Settings. A username/password might be required to access the

Network Identication tab of the EWS.

3. On the TCP/IP Settings dialog, click the Network Identication tab.

ENWW Set up Scan to Email 85

4. If DNS is required on the network, in the TCP/IP Domain Sux area, verify that the DNS sux for the email

client being used is listed. DNS suxes have this format: companyname.com, gmail.com, etc.

NOTE: If the Domain Name sux is not set up, use the IP address.

5. Click Apply.

6. Click OK.

86 Chapter 6 Scan ENWW

HP E72525, E72530, E72535, E78323, E78325 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Printer overview

Warning icons

Potential shock hazard

Printer views

Printer front view

Printer back view

Interface ports

Control-panel view

How to use the touchscreen control panel

Supported operating systems

Printer dimensions

Operating-environment range

Printer hardware setup and software installation

2 Paper trays

Introduction

Load paper to Tray 1 (multipurpose tray)

Load Tray 1 (multipurpose tray)

Tray 1 (multipurpose tray) paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load paper to Trays 2 and 3

Load Trays 2 and 3

Trays 2 and 3 paper orientation

Use alternative letterhead mode

Enable Alternative Letterhead Mode by using the printer control-panel menus

Load and print envelopes

Print envelopes

Envelope orientation

Load and print labels

Manually feed labels

Label orientation

3 Supplies, accessories, and parts

Order supplies, accessories, and parts

Ordering

Replace the toner cartridge

Cartridge information

Remove and replace the cartridge (E78323, E78325, E78330dn models)

Remove and replace the cartridge (E72525, E72530, E72535 models)

Replace the toner collection unit (TCU)

Remove and replace the TCU (E78323, E78325, E78330 models)

Remove and replace the TCU (E72525, E72530, E72535 models)

Replace the staple cartridge

Introduction

Remove and replace the stapler/stacker accessory staple cartridge

Remove and replace the booklet-maker accessory staple cartridge

4 Print

Print tasks (Windows)

How to print (Windows)

Automatically print on both sides (Windows)

Manually print on both sides (Windows)

Print multiple pages per sheet (Windows)

Select the paper type (Windows)

Additional print tasks

Print tasks (macOS)

How to print (macOS)

Automatically print on both sides (macOS)

Manually print on both sides (macOS)

Print multiple pages per sheet (macOS)

Select the paper type (macOS)

Additional print tasks

Store print jobs on the printer to print later or print privately

Introduction

Create a stored job (Windows)

Create a stored job (macOS)

Print a stored job

Delete a stored job

Delete a job that is stored on the printer

Change the job storage limit

Information sent to printer for Job Accounting purposes

Enable the USB port for printing

Method one: Enable the USB port from the printer control panel

Method two: Enable the USB port from the HP Embedded Web Server (network-connected printers only)

Print USB documents

Print using high-speed USB 2.0 port (wired)

Method one: Enable the high-speed USB 2.0 port from the printer control panel menus

5 Copy