HP CM4730 User Manual

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HP Color LaserJet CM4730 MFP

Embedded Web Server User Guide

HP Embedded Web Server

User Guide

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Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Adobe® and PostScript® are trademarks of Adobe Systems Incorporated.

Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp.

Edition 1, 5/2007

Table of contents

1 Overview

What is an embedded Web server? .................................................................................................... 1

Features .............................................................................................................................. 1

HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2

System requirements ........................................................................................................................... 2

Opening the HP Embedded Web Server ............................................................................................. 2

Login and logoff .................................................................................................................................... 4

To log in as an administrator ............................................................................................... 4

To log off as an administrator ............................................................................................. 4

Navigating through the HP Embedded Web Server ............................................................................. 5

2 Viewing product status from the HP EWS Information screens

Device Status ...................................................................................................................................... 8

Configuration Page ............................................................................................................................. 10

Supplies Status .................................................................................................................................. 13

Event Log ........................................................................................................................................... 15

Usage Page ........................................................................................................................................ 16

Diagnostics Page ............................................................................................................................... 18

Device Information ............................................................................................................................. 20

Control Panel Snapshot ..................................................................................................................... 21

Color Usage Job Log .......................................................................................................................... 22

Print .................................................................................................................................................... 23

Printing a file or updating firmware from the Print screen .................................................. 24

3 Configuring the product from the Settings screens

Configure Device ................................................................................................................................ 25

Using the menus on the Configure Device screen ............................................................ 26

Tray Sizes/Types ................................................................................................................................ 27

E-mail Server ...................................................................................................................................... 28

Configuring outgoing e-mail ............................................................................................... 29

Configuring the return e-mail address ............................................................................... 29

Alerts .................................................................................................................................................. 30

Using the Alerts screen with a product ............................................................................. 32

AutoSend ............................................................................................................................................ 36

To turn on the AutoSend feature ....................................................................................... 37

Security .............................................................................................................................................. 38

Authentication Manager ..................................................................................................................... 40

LDAP Authentication .......................................................................................................................... 42

Kerberos Authentication ..................................................................................................................... 45

ENWW iii

Kerberos Authentication Tasks .......................................................................................... 47

Initializing Kerberos authentication ................................................................... 48

Configure the Authentication Manager for Kerberos Authentication ................. 49

Configure Address Settings for Kerberos Authentication .................................. 49

Use the MFP control panel for Kerberos Authentication ................................... 50

Device PIN Authentication .................................................................................................................. 51

User PIN Authentication ..................................................................................................................... 52

Add New Users .................................................................................................................. 53

Edit or delete existing users ............................................................................................... 54

Edit Other Links .................................................................................................................................. 55

Adding a link ...................................................................................................................... 56

Removing a link ................................................................................................................. 56

Device Information ............................................................................................................................. 57

Language ........................................................................................................................................... 58

Date & Time ....................................................................................................................................... 60

Date/Time Format .............................................................................................................. 61

Clock Drift Correction ......................................................................................................... 61

Wake Time ......................................................................................................................................... 63

Restrict Color ...................................................................................................................................... 64

Using the Restrict Color screen with a product .................................................................. 65

4 Setting the digital sending options

General Settings ................................................................................................................................. 68

Send to Folder .................................................................................................................................... 70

Adding a predefined folder ................................................................................................. 71

Editing or viewing a predefined folder ................................................................................ 71

Removing a predefined folder ............................................................................................ 72

Removing all folders .......................................................................................................... 72

Testing a predefined folder ................................................................................................ 72

E-mail Settings ................................................................................................................................... 73

Advanced E-mail Settings .................................................................................................. 75

E-mail Address Book .......................................................................................................................... 76

E-mail Address Book tasks ................................................................................................ 76

Fax Settings ....................................................................................................................................... 78

Advanced Fax Settings ..................................................................................................... 80

Fax Address Book .............................................................................................................................. 83

Fax Address Book tasks .................................................................................................... 83

Import/Export ...................................................................................................................................... 85

Import an address book ..................................................................................................... 85

Required data and record limits ........................................................................ 87

Creating an import file using Microsoft Outlook ................................................ 87

Export an address book ..................................................................................................... 88

Clear address books .......................................................................................................... 88

Addressing Settings ........................................................................................................................... 89

Advanced Addressing Settings .......................................................................................... 92

Log ..................................................................................................................................................... 93

Preferences ........................................................................................................................................ 95

Using the HP DSS software ............................................................................................................... 97

5 Managing network operation from the Networking screens

iv ENWW

Overview ............................................................................................................................................ 98

6 Using the Other Links as a resource

hp instant support ............................................................................................................................ 101

How hp instant support works .......................................................................................... 101

Information you can get from hp instant support ............................................................. 101

Shop for Supplies ............................................................................................................................. 101

Product Support .............................................................................................................................. 102

My Service Provider and My Service Contract ................................................................................. 102

Index ................................................................................................................................................................. 103

ENWW v

List of tables

Table 1-1 HP Embedded Web Server ................................................................................................................ 5

Table 2-1 Device Status ..................................................................................................................................... 8

Table 2-2 Configuration Page .......................................................................................................................... 11

Table 2-3 Supplies Status ................................................................................................................................ 14

Table 2-4 Event Log ......................................................................................................................................... 15

Table 2-5 Usage Page ..................................................................................................................................... 17

Table 2-6 Diagnostics Page ............................................................................................................................. 18

Table 2-7 Color Usage Job Log ....................................................................................................................... 22

Table 2-8 Print page ......................................................................................................................................... 23

Table 3-1 Configure Device .............................................................................................................................. 26

Table 3-2 Tray Sizes/Types ............................................................................................................................. 27

Table 3-3 E-mail Server ................................................................................................................................... 28

Table 3-4 Alerts ................................................................................................................................................ 31

Table 3-5 AutoSend ......................................................................................................................................... 37

Table 3-6 Security ............................................................................................................................................ 38

Table 3-7 Authentication Manager ................................................................................................................... 40

Table 3-8 LDAP Authentication ........................................................................................................................ 42

Table 3-9 Kerberos Authentication ................................................................................................................... 46

Table 3-10 Edit Other Links .............................................................................................................................. 55

Table 3-11 Language ....................................................................................................................................... 58

Table 3-12 Date & Time ................................................................................................................................... 60

Table 3-13 Wake Time ..................................................................................................................................... 63

Table 3-14 Restrict Color ................................................................................................................................. 65

Table 3-15 Restrict Color – COLOR IF ALLOWED .......................................................................................... 66

Table 4-1 General Settings .............................................................................................................................. 68

Table 4-2 Send to Folder settings .................................................................................................................... 70

Table 4-3 E-mail Settings ................................................................................................................................. 73

Table 4-4 Advanced E-mail Settings ................................................................................................................ 75

Table 4-5 Send to Fax ...................................................................................................................................... 78

Table 4-6 Advanced Fax Settings .................................................................................................................... 80

Table 4-7 Addressing Settings ......................................................................................................................... 89

Table 4-8 Advanced Addressing Settings ........................................................................................................ 92

Table 4-9 Log ................................................................................................................................................... 93

Table 4-10 Preferences Settings ...................................................................................................................... 96

Table 5-1 Network Settings .............................................................................................................................. 98

vi ENWW

List of figures

Figure 1-1 Enter Network Password dialog box ................................................................................................. 4

Figure 1-2 Sample HP EWS screen ................................................................................................................... 5

Figure 2-1 Device Status screen ........................................................................................................................ 8

Figure 2-2 Configuration Page screen – 1 of 2 ................................................................................................ 10

Figure 2-3 Configuration Page screen – 2 of 2 ................................................................................................ 11

Figure 2-4 Supplies Status screen ................................................................................................................... 13

Figure 2-5 Event Log screen ............................................................................................................................ 15

Figure 2-6 Usage Page screen – 1 of 2 ........................................................................................................... 16

Figure 2-7 Usage Pagescreen – 2 of 2 ............................................................................................................ 17

Figure 2-8 Diagnostics Page screen ................................................................................................................ 18

Figure 2-9 Device Information screen .............................................................................................................. 20

Figure 2-10 Control Panel Snapshot screen .................................................................................................... 21

Figure 2-11 Color Usage Job Log screen ........................................................................................................ 22

Figure 2-12 Print screen ................................................................................................................................... 23

Figure 3-1 Configure Device screen ................................................................................................................. 25

Figure 3-2 Tray Sizes/Types screen ................................................................................................................ 27

Figure 3-3 E-mail Server screen ...................................................................................................................... 28

Figure 3-4 Alerts screen ................................................................................................................................... 30

Figure 3-5 Alerts - setup screen ....................................................................................................................... 33

Figure 3-6 Alerts - test screen .......................................................................................................................... 35

Figure 3-7 AutoSend screen ............................................................................................................................ 36

Figure 3-8 Security screen ............................................................................................................................... 38

Figure 3-9 Authentication Manager screen ...................................................................................................... 40

Figure 3-10 LDAP Authentication screen ......................................................................................................... 42

Figure 3-11 Kerberos Authentication screen .................................................................................................... 45

Figure 3-12 Device PIN Authentication screen ................................................................................................ 51

Figure 3-13 User PIN Authentication screen .................................................................................................... 53

Figure 3-14 Edit Other Links screen ................................................................................................................. 55

Figure 3-15 Device Information screen ............................................................................................................ 57

Figure 3-16 Language screen .......................................................................................................................... 58

Figure 3-17 Date & Time screen ...................................................................................................................... 60

Figure 3-18 Date/Time Format screen ............................................................................................................. 61

Figure 3-19 Date & Time - clock drift correction screen ................................................................................... 62

Figure 3-20 Wake Time screen ........................................................................................................................ 63

Figure 3-21 Restrict Color screen .................................................................................................................... 64

Figure 3-22 Restrict Color screen - COLOR IF ALLOWED option ................................................................... 66

Figure 4-1 General Settings screen ................................................................................................................. 68

Figure 4-2 Send to Folder screen ..................................................................................................................... 70

Figure 4-3 E-mail Settings screen .................................................................................................................... 73

Figure 4-4 Advanced E-mail Settings screen ................................................................................................... 75

ENWW vii

Figure 4-5 E-mail Address Book screen ........................................................................................................... 76

Figure 4-6 Fax Settings screen ........................................................................................................................ 78

Figure 4-7 Advanced Fax Settings screen ....................................................................................................... 80

Figure 4-8 Establish PIN Number screen ......................................................................................................... 81

Figure 4-9 Modem Diagnostics screen ............................................................................................................. 82

Figure 4-10 Fax Address Book screen ............................................................................................................. 83

Figure 4-11 Import/Export screen ..................................................................................................................... 85

Figure 4-12 Addressing Settings screen .......................................................................................................... 89

Figure 4-13 Advanced Addressing Settings screen ......................................................................................... 92

Figure 4-14 Log screen .................................................................................................................................... 93

Figure 4-15 Details screen ............................................................................................................................... 94

Figure 4-16 Troubleshoot screen ..................................................................................................................... 95

Figure 4-17 Preferences Settings screen ......................................................................................................... 95

Figure 5-1 Network Settings screen ................................................................................................................. 98

Figure 6-1 Device Information screen ............................................................................................................ 100

viii ENWW

1Overview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox, can show output from a Web server.

An embedded Web server resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone who has a network-connected computer and a standard Web browser can open and use. No special software needs to be installed or configured.

With the HP Embedded Web Server (HP EWS), you can view device status information, change settings, and manage the product at your computer.

Overview

Features

You can use the HP EWS to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP EWS, you can perform these tasks:

●

NOTE In this guide, the terms "product" and "device" are used interchangeably. When products

or devices are discussed in this guide, the information pertains to HP LaserJet printers or multifunction peripherals (MFPs), or HP Digital Senders. For specific information about the features that your printer, MFP, or digital sender supports, see the documentation that came with your product.

View control-panel messages and product-status information.

Determine the remaining life for all supplies and configure specific ordering information for supplies.

Gain access to the product's technical support page.

Gain access to specific support for recent product events.

Add up to five additional links or customize links to other Web sites.

View and change product configuration, such as tray configurations.

View and change network configuration.

View and print information pages, such as the Configuration page.

ENWW What is an embedded Web server? 1

Overview

HP Web Jetadmin and the HP Embedded Web Server

Receive alerts about product events, such as when the product is low on supplies, through e-mail.

●

Set up four different destination lists for each user (administrators and service), with up to 20 recipients on each of the four lists.

Select the language in which to display the HP EWS screens.

●

Print to an HP product without having to install the product print driver.

●

Conserve energy by scheduling the product sleep delay so that the product will go into sleep mode

●

after a period of time of not being used.

Schedule wakeup times for each day so that the product has finished initializing and calibrating by

●

the time it is to be used.

Send product configuration and supplies usage information periodically to your service provider.

●

HP Web Jetadmin is a Web-based system management tool that you can use with a Web browser. The HP EWS and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to install and manage networked products effectively. Network administrators can manage networked products remotely, from practically anywhere.

The HP EWS provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. However, in environments that have several products, you might want to use HP Web Jetadmin to manage groups of products. With HP Web Jetadmin you can discover, manage, and configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (HP Web Jetadmin

webjetadmin).

System requirements

In order to use the HP EWS, you must have the following components:

A supported Web browser. Browsers that support embedded Web servers include (but are not

●

limited to) the following:

Konqueror 3.5 or later

●

Microsoft Internet Explorer 6.0 or later

●

Mozilla Firefox 1.0 or later

●

Opera 9.0 or later

●

Safari 1.0 or later

●

A transmission control protocol/Internet protocol-based (TCP/IP-based) network connection.

●

An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the product.

●

Opening the HP Embedded Web Server

www.hp.com/go/

Use the following procedure to open the HP EWS.

2 Chapter 1 Overview ENWW

NOTE You cannot view the HP EWS screens from outside of a firewall.

1. Open a supported Web browser.

2. In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the

configured host name that is assigned to the product. See the following examples.

IPv4 TCP/IP address: http://192.168.1.1

●

IPv6 TCP/IP address: http://[2001:0ba0:0000:0000:0000:0000:0000:1234]

●

Host name: npiXXXXXX

●

If you do not know the TCP/IP address for the product, you can find it by using the control-panel menu or by printing a configuration page. For instructions, see the user guide that came with your product.

NOTE The HP EWS for the device supports IPv6 on the Information, Settings, and

Networking tabs. However, the Digital Sending tab supports only IPv4 address configuration.

Overview

ENWW Opening the HP Embedded Web Server 3

Overview

Login and logoff

To log in as an administrator

The HP EWS has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the HP EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider.

In a password-protected HP EWS, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP EWS tabs (Settings, Digital Sending, and Networking).

NOTE For information about changing passwords as an IT administrator, see Security. If you

are a service provider, see your product service guide.

Use the following procedure to log in to the HP EWS as an administrator.

1. After you open the EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser.

Figure 1-1 Enter Network Password dialog box

2. Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1. Click the Log Off link.

2. To complete the logoff, close the browser.

4 Chapter 1 Overview ENWW

CAUTION If you do not close the browser, the connection to the product HP EWS continues to

run and could pose security risks.

Navigating through the HP Embedded Web Server

To navigate through the HP EWS screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the HP EWS screens.

NOTE The appearance of the HP EWS screens might differ from the illustrations in this user

guide, depending on the product features and the settings that your IT administrator has established.

Overview

Figure 1-2 Sample HP EWS screen

Table 1-1 HP Embedded Web Server

Callout HP EWS

screen feature

1 Product name

and TCP/IP address

Description More information

View the product name and Internet protocol (IP) address.

ENWW Navigating through the HP Embedded Web Server 5

Table 1-1 HP Embedded Web Server (continued)

Overview

Callout HP EWS

screen feature

2 Tabs Information tab View information about the

Description More information

product. You cannot configure the product using the screens on this tab.

Settings tab Use the features on this

tab to configure the product.

Digital Sending tab Use the features on this

tab to configure the digital sending capabilities.

NOTE If the

Digital Sending Software (HP DSS) has been installed, the digital sending options must be configured by using the HP MFP DSS Configuration Utility.

See Viewing product status from the

HP EWS Information screens.

See Configuring the product from the

Settings screens.

See Setting the digital sending options.

Networking tab View network status and

configure the network settings.

3 Menus Different on each tab Click a tab to show the

menus.

4 Other Links hp instant support Connect to a set of Web

resources that help solve problems and describe the additional services that are available for your HP product.

Shop for Supplies Use the Internet to order

genuine HP supplies for your HP product.

Product Support Use product-specific help

from the HP Web site to solve a problem.

5 Log In/Log Off Different for each

type of user

6 Screen Different for each

menu item

Click a menu item to show a screen.

See Managing network operation from

the Networking screens.

Using the Other Links as a

See

●

resource.

See

●

See Login and logoff.

●

hp instant support .

Product Support .

See

My Service Provider and My

Service Contract.

See

Viewing product status from

the HP EWS Information screens.

See

Configuring the product from

the Settings screens.

Managing network operation

See

●

from the Networking screens.

6 Chapter 1 Overview ENWW

2 Viewing product status from the

HP EWS Information screens

The screens available from the Information tab are for informational purposes only; you cannot configure the product from these screens. To configure the product through the HP EWS, see

Configuring the product from the Settings screens.

NOTE Some products do not support all of these screens.

Information

ENWW 7

Information

Device Status

Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen.

Figure 2-1 Device Status screen

Table 2-1 Device Status

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Status Shows the device status (the same information that appears on the control-panel

3 Control-panel buttons Use these control-panel buttons just as you would at the product. To select which

4 Supplies Shows the percentage of life remaining for each supply.

5 Supplies Details Opens the Supplies Status screen, where you can view information about product

For more information, see Navigating through the HP Embedded Web Server.

display).

If the device requires user intervention, a Help image appears in this area providing instructions in a pop-up window.

control-panel buttons appear on this screen, go to the Security screen on the Settings tab.

supplies.

8 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Table 2-1 Device Status (continued)

Callout Area on the screen Information or capability that the area provides

6 Media Shows the status and configuration information for the input trays and output bins.

The media status is OK until the tray is completely empty. When the tray is empty, the status is Out.

7 Change Settings Takes you to the Settings tab, where you can configure settings for the device.

Information

ENWW Device Status 9

Information

Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.

Figure 2-2 Configuration Page screen – 1 of 2

10 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Figure 2-3 Configuration Page screen – 2 of 2

Table 2-2 Configuration Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

Information

2 Device Information Lists the serial number, version numbers, and other information for the

3 Options Displays information about optional accessories and configurations. The

device.

following information appears:

Version and TCP/IP address for all network devices connected to

●

the product (Jetdirect or internal Jetdirect)

All of the printer languages that are installed (such as printer

●

command language [PCL] and PostScript® [PS])

Options that are installed in each DIMM slot and EIO slot

●

USB devices that can be connected to a printer used as a host USB

●

controller, such as mass storage devices, card swipes, or keypads

ENWW Configuration Page 11

Information

Table 2-2 Configuration Page (continued)

Callout Area on the screen Information or capability that the area provides

4 Memory Lists the memory information, PCL Driver Work Space (DWS), and

resource saving information.

5 Security Lists the status of the control-panel lock, disk write-protect options, and

direct-connect (USB or parallel) ports.

You can change the status of the Direct Connect ports on the Security screen under the Settings tab by selecting or clearing the Disable Direct Ports check box.

6 Paper Trays and Options Lists the size and type of media that is specified for each of the trays in

the product. If a duplexing unit or any paper-handling accessories are installed on the product, information about those devices is also listed here.

7 Calibration Information Lists the last color-plane registration (CPR) page count, the last CPR

page-count date, the last page count (in engine cycles) for DMAX/ DHALF, and the last DMAX/DHALF page-count date.

Color plane registration occurs when new print cartridges are installed to compensate for any slight variations that might occur in cartridge circumference.

DMAX is a density calibration of each print cartridge color at 100% coverage; DHALF is also a density calibration of each print cartridge color, but as a halftone instead of a full color. During halftone printing, the dots of toner are spread out, and coverage of the toner is less than 100%.

8 Color Density Lists the cyan, magenta, yellow, and black (CMYK) values for highlights,

midtones, and shadows.

12 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Supplies Status

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.

Information

Figure 2-4 Supplies Status screen

ENWW Supplies Status 13

Table 2-3 Supplies Status

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

Information

2 Shop for Supplies link Use this feature to connect to a Web page that facilitates online ordering of

3 Print Cartridge Information If available, this lists the percent of life remaining and the estimated number

4 Long-Life Supplies

Information

supplies from a reseller of your choice.

of pages remaining before the supply is empty; the total number of pages that have been processed with the supply; the supply serial number and HP part number; and an indication of whether or not the supply has reached the low status.

If the Override at Out option has been enabled at the product control panel, a message appears, when the supply is exhausted, stating that the cartridge was used with the override setting.

NOTE If a non-HP supply is used, information about the device

might not be available. In addition, a warning message about the risks associated with using non-HP supplies could appear on the screen. No further information about the status of the supply will be available.

If available, this lists the percent of life remaining and the estimated number of pages remaining with the supply.

14 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Event Log

The Event Log screen shows the most recent product events, including jams, service errors, and other printer errors. The following illustration and table describe how to use this screen.

Information

Figure 2-5 Event Log screen

Table 2-4 Event Log

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

2 Number Lists the order in which the errors occurred. The last error to occur has the

highest number.

3 Date and Time Lists the date and time for each event logged.

4 Engine Cycles Shows the number of engine cycles that the product had completed when the

error occurred. The product completes one engine cycle for every Letter/A4size page side that it prints or copies.

5 Current Engine Cycles Shows the number of engine cycles that the product has completed to date.

6 Event Shows the internal event code for each event.

7 Description or Personality Shows a brief description of some events.

8 Product Support link Provides access to the HP support Web site for product-specific

troubleshooting information.

ENWW Event Log 15

Information

Usage Page

The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.

Figure 2-6 Usage Page screen – 1 of 2

16 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Figure 2-7 Usage Pagescreen – 2 of 2

Table 2-5 Usage Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

Information

2 Usage Totals (equivalent) Indicates the types of pages that have been printed, the number of single-

3 Units A unit is equal to a standard A4-size (letter-size) page. All other page sizes

4 Duplex 1 Image “Duplex 1 image” refers to pages that are printed as part of a duplexed print

5 Print Modes & Paper Path Usage

(actual)

6 Historical Device Coverage Indicates the average amount of toner that is used on each printed page.

sided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.

are referenced in relation to this standard size. An A4-size (letter-size) page printed on both sides counts as 2 units.

job, but which are blank on the second side.

Indicates the different print modes that have been used for color and monochrome (black-and-white) print jobs.

ENWW Usage Page 17

Information

Diagnostics Page

The Diagnostics Page screen provides information about calibration, color density, and parameters.

Figure 2-8 Diagnostics Page screen

Table 2-6 Diagnostics Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Calibration

Information

For more information, see Navigating through the HP Embedded Web Server.

Lists the last color-plane registration (CPR) page count, the last CPR page-count date, the last page count (in engine cycles) for DMAX/DHALF, and the last DMAX/DHALF page-count date.

18 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Table 2-6 Diagnostics Page (continued)

Callout Area on the screen Information or capability that the area provides

Color plane registration occurs when new print cartridges are installed to compensate for any slight variations that might occur in cartridge circumference.

3 Color Density Lists the cyan, magenta, yellow, and black (CMYK) values for highlights, midtones,

and shadows.

4 Parameters For color devices, specific engine settings related to the printing or

electrophotographic process are critical in identifying device status and function. The electrophotographic parameters, which are used to detect, diagnose, and track printquality defects, appear in a 272-cell binary array that contains the settings registered by the device engine. These registers also appear at the bottom of the Diagnostics

Page screen.

Information

ENWW Diagnostics Page 19

Device Information

The Device Information screen shows the following information:

Device name

●

Device location

●

Asset number

●

Company name

●

Contact person

●

Information

Product name

●

Device model

●

Device serial number

●

The product name, device model, and device serial number are generated automatically. You can configure the other information on this screen from the Device Information screen on the Settings tab.

Figure 2-9 Device Information screen

20 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Control Panel Snapshot

The Control Panel Snapshot screen shows the product control-panel display as if you were standing at the product. Because this view shows the product status, it can help you troubleshoot problems with the product.

NOTE The appearance of the screen might vary, depending on your product.

Information

Figure 2-10 Control Panel Snapshot screen

ENWW Control Panel Snapshot 21

Information

Color Usage Job Log

Use the Color Usage Job Log to view usage details for the printer. The following illustration and table describe how to use the Color Usage Job Log screen.

Figure 2-11 Color Usage Job Log screen

Table 2-7 Color Usage Job Log

Callout Area on the screen Information or capability that the area

1 Device Information Lists the serial number and name of the

2 Usage Totals Summarizes usage totals for all jobs,

3 Job Log Displays usage data for the selected

provides

printer.

mono sides, color sides, and total sheets.

page in the log. The Job Log empties when you turn the product off.

If a hard disk is installed on your product, the Job Log shows a maximum of 7,400 jobs. If a hard disk is not installed on your product, the Job Log shows a maximum of 32 jobs.

Click Previous or Next to move through the log, or click the number of the page you wish to see. The displayed data changes as you move through the log.

22 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Print

NOTE The Print screen (and the Print menu on the left) is available only if it has been

configured to appear on the Security screen under the Settings tab. Use the Security screen to disable the Print screen if you do not want it to appear for security reasons. For more information, see

Use the Print screen to print print-ready files or to update your product firmware remotely.

You can use the Print screen to print one file at a time from a product that supports the HP EWS. This feature is especially useful if you are a mobile user, because you do not have to install the product's print driver in order to print; you can print anywhere at any time.

You can print print-ready files, such as documents that have been generated by using a "print to file" driver option. Print-ready files commonly have file name extensions such as .PS (postscript), .PDF (Adobe Portable Document Format), and .PRN (Windows print-ready File).

This feature is especially useful because you do not have to install additional software in order to update the product firmware. When updated firmware files are available for your product, you can download them from your product support Web site:

www.hp.com/support/CLJCM4730mfp

The following illustration and table describe how to use this screen.

Security.

Information

Figure 2-12 Print screen

Table 2-8 Print page

Callout Area on screen Information or capability that the area provides

1 HP EWS tabs and

menus

ENWW Print 23

For more information, see Navigating through the HP Embedded Web Server.

Table 2-8 Print page (continued)

Callout Area on screen Information or capability that the area provides

2 Device Status Shows the device status (the same information that appears on the Device Status

screen and the control-panel display).

3 Choose File Prints a print-ready file, such as a .pdf or .txt file, that is located on your laptop,

computer, or a network file server.

Printing a file or updating firmware from the Print screen

Use the following procedure to print a file or update product firmware from the Print screen.

Information

1. Select a file that resides on your machine or on your network by clicking Browse to browse to a

file that you want to print.

2. Click Apply.

24 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

3 Configuring the product from the

Settings screens

Use the screens on the Settings tab to configure the product from your computer.

Configure Device

You can use the Configure Device screen to print device information pages and configure the device remotely.

The menus on this screen are similar to the menus that are available at your device control panel. Some of the device control-panel menus are not available from the HP EWS. See the documentation that came with your device for more information about the different menus that your device supports.

The following illustration, table, and example procedure describe how to use this screen.

Figure 3-1 Configure Device screen

Settings

ENWW Configure Device 25

Table 3-1 Configure Device

Callout Area on the screen Information or capability that the area provides

Settings

1 HP EWS tabs and

menus

Select A Menu Information menu Print device information pages, which provide details

Plus sign (

)

For more information, see Navigating through the HP Embedded Web Server.

about the device and its configuration.

Default Job Options menu Use this menu to define the default job options for

each function.

Time/Scheduling menu Use this menu to set options for setting the time and

for setting the device to enter and exit sleep mode.

Management menu Use this menu to set up global device-management

options.

Initial Setup menu The Initial Setup menu allows access to setup

screens for Network and I/O, Fax, and E-mail.

Device Behavior menu Use this menu to determine the language, sounds,

timeout, and error behavior for the device.

Print Quality menu Use this menu to control the Print Quality settings for

the device.

Troubleshooting menu Get information about the device that you can use to

troubleshoot problems.

Resets menu Use this menu to restore settings to the intial setup

values.

Click the plus sign next to a menu, or click the menu itself, to see the submenus or subentries.

Using the menus on the Configure Device screen

The following procedure is provided only as an example. Similar procedures can be used to set other menu items.

Follow these steps to print a Demonstration Page (example procedure).

1. Click INFORMATION.

2. Click Sample Pages/Fonts.

3. Select the check box for the Demonstration Page, and then click Apply. The page prints at the

device.

NOTE Print drivers and software programs frequently override selections that are made on

the Printing menu and the Paper Handling menu. For more information, see the user guide that came with your product. Any changes are reflected on the Device Status screen, the Configuration Page screen, and the Paper Handling menu.

26 Chapter 3 Configuring the product from the Settings screens ENWW

Tray Sizes/Types

Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product. The following illustration and table describe how to use this screen.

Figure 3-2 Tray Sizes/Types screen

Table 3-2 Tray Sizes/Types

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Tray Sizes and Tray

Types

Use these menus to select the default paper sizes and types for each tray on the product.

Settings

ENWW Tray Sizes/Types 27

E-mail Server

Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this screen to send and receive e-mail messages, including product alerts. The following illustration, table, and procedures describe how to use this screen.

Settings

Figure 3-3 E-mail Server screen

Table 3-3 E-mail Server

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded

Web Server.

2 Outgoing e-mail Configure outgoing e-mail if you intend to use the Alerts or

AutoSend features. For more information, see

screen with a product .

3 Return E-mail Address This is the device's e-mail address that appears in device alerts.

For more information, see Configuring the return e-mail address

Using the Alerts

28 Chapter 3 Configuring the product from the Settings screens ENWW

Configuring outgoing e-mail

You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features.

1. Gather the following information. (Your organization's network or e-mail administrator typically

provides the information that is required to configure outgoing mail.)

The TCP/IP address of the simple mail transfer protocol (SMTP) mail server on your network.

●

The EWS uses the SMTP server TCP/IP address to relay e-mail messages to other computers.

The e-mail domain name suffix that is used to address e-mail messages within your

●

organization.

2. Select the Enable Outgoing E-mail check box.

3. Type the SMTP server TCP/IP address in the SMTP Server text box.

4. Type the domain name in the Domain Name text box.

5. Click Apply to save the changes.

Configuring the return e-mail address

When you configure the return e-mail address on the E-mail Server page, you are configuring the identity of the product. For example, if you type anyone in the Username field and

your.company.com in the Domain Name field, all e-mails sent out by the product will come from anyone@your.company.com. In this example, anyone@your.company.com is the identity of the

product.

Settings

ENWW E-mail Server 29

Alerts

From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts. For example, an administrative assistant might be responsible for ordering print cartridges or fixing jams, and could receive advanced warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an external service provider, who could receive alerts about performing product maintenance, loading the front or rear stapler, and similar needs.

NOTE A user can create up to four different destination lists, with up to 20 recipients on each

list.

By selecting the Remove Control Panel Supplies Status Messages option (available on the Alerts -

setup screen that appears when you press the New Destination List button), you can suppress the Cartridge low or Cartridge out supplies status messages on the control panel. The message is

suppressed at the control panel only if one or both of these alerts has first been selected to be received.

The following illustration, table, and procedures describe how to use this screen to edit, test, and delete destinations and destination lists.

NOTE In order for alerts to function, outgoing e-mail must be enabled. To enable outgoing mail,

Configuring outgoing e-mail.

see

Settings

Figure 3-4 Alerts screen

30 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-4 Alerts

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Destination list summary Lists the current selections for each destination.

3 Edit Click this button to make changes to the destination or destination list.

4 Test Click this button to send a test alert to the destination or destination list.

5 Delete Click this button to delete the destination or destination list.

6 New Destination List Click this button to define the settings for a new destination list for alerts.

Settings

ENWW Alerts 31

Using the Alerts screen with a product

You can set up four different lists, with up to 20 recipients on each list.

The Alerts - setup screen that appears when you click either Edit or New Destination List looks similar to the following illustration.

Settings

32 Chapter 3 Configuring the product from the Settings screens ENWW

Figure 3-5 Alerts - setup screen

Settings

ENWW Alerts 33

To configure alerts

1. Do one of the following:

●

The Alerts - setup screen appears.

2. Type a name in the List Name field, such as Service or Supplies.

3. Type the e-mail addresses for people who you want to receive alerts. In large environments, system

administrators can route e-mail addresses to list servers, URLs, and mobile devices for expanded alerts. Add multiple destinations by separating each destination with a comma or semicolon.

4. Select the check box for the alerts that you want to be sent with this destination list. (To see all of

the alerts that are available for the product, click Show All Alerts.)

5. Where applicable, set the threshold value for the individual alerts.

The threshold value for service alerts and for the paper-path alerts is a user-specified number of minutes. This is the amount of time that an event will be ignored before an e-mail alert message is sent. For example, you might want to set the threshold value for the "Tray Open" alert to 10 minutes to allow someone to close the tray after loading the tray or clearing a jam.

To create a new destination list, click New Destination List.

-Or-

To modify an existing destination list, click Edit next to the list that you want to modify.

Settings

6. Under Select Control Panel Messages to Suppress, select messages that you do not want to

appear on the product control panel. This step applies only to messages that were selected to be received as alerts.

NOTE If the browser does not accept JavaScript, then the check box for message

suppression will be always enabled. The check-box selection is validated when you submit the page by pressing the Apply button. If the alerts corresponding to the alerts selected for suppression have not been selected, the Alerts - setup screen is reloaded with a warning message, informing you that you must first select the corresponding alerts in order to suppress their appearance on the control panel.

7. Select the attachments that you want to be included with your e-mail alert messages. These

attachments can include the following pages. (Go to the Information tab to see examples of these pages.)

Supplies Status Page

●

Usage Page

●

Configuration Page

●

Event Log Page

●

XML Data

●

The XML Data option should be selected if one of the destinations you have chosen to receive alerts is an automated computer system. Each item that you select will be attached to the e-mail. For example, if you select Usage Page and Event Log Page, you will receive one e-mail message with two attachments, one for each selection. If you also select the XML Data option, you will receive one e-mail message with three attachments: one attachment for the Usage Page in HTML,

34 Chapter 3 Configuring the product from the Settings screens ENWW

one for the Event Log in HTML, and a third consisting of instant support information in a text file attachment that has an .XML extension.

8. Click Apply to save the information.

9. Repeat steps 1 through 7 for each additional list or destination.

Use the following procedure to test the destination list configuration.

To test the configuration of a destination list

1. Click the Test button next to the destination list that you want to test.

The following window appears.

Figure 3-6 Alerts - test screen

2. Select the destinations that you want to test.

Settings

ENWW Alerts 35

3. The return address is the product's e-mail address. Type your e-mail address in the Return

Address box if you would like to receive messages about any errors that are generated from the

test alert (for example, to be notified of an incorrect destination address).

4. If applicable, type additional information that you would like to appear at the beginning of the e-

mail alert message in the Your Notes (optional) text field.

5. Click OK.

To delete destinations and destination lists

1. If you have multiple destinations configured, you can delete a destination or destination list by

clicking the Delete button next to the destination or destination list that you want to delete.

2. Click OK to confirm the deletion.

AutoSend

Use the AutoSend screen to send product-configuration and supplies-usage information periodically to e-mail destinations of your choice, such as service providers. This feature establishes a relationship with Hewlett-Packard Company or another service provider to provide you with services that include, but are not limited to, print-cartridge replacement, pay-per-page contracts, support agreements, and usage tracking. A user can add up to twenty AutoSend destinations. The following illustration, table, and procedure describe how to use this screen.

Settings

Figure 3-7 AutoSend screen

36 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-5 AutoSend

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Enable AutoSend Select this check box to turn on the AutoSend feature.

3 Send every [interval] Select the interval at which you want the product to send the product configuration

4 E-Mail destinations Save a list of up to 20 e-mail addresses to receive the product-configuration

5 Send to HP Select this check box to send device configuration and supplies status information

6 Test Click this button to save your settings and to send the information immediately,

To turn on the AutoSend feature

and supplies usage information to the destinations that are configured in the E-Mail destinations field.

information. The first e-mail address can be no more than 50 characters long.

to HP on a regular basis. The information will be sent to an HP e-mail address (for example, myproduct@hp.com) in a text-based file with an .XML file extension. This file will be created in English.

To view more information about how HP treats the information that is sent by AutoSend, click Hewlett-Packard Online Privacy Statement.

so that you can make sure that the recipient receives the messages.

Use the following procedure to make the AutoSend feature available.

1. Make outgoing e-mail functions available by following the instructions that are listed in this chapter.

(For more information, see

E-mail Server.)

2. Select the Enable AutoSend check box.

3. Click an option to specify the interval at which you want the product to send the product-

configuration and supplies-usage information to the e-mail recipients (determined in the next step), and then type the number of days, weeks, months, or pages printed.

4. Configure up to 20 destinations using the form that appears on the screen.

5. To send device configuration and supplies status information to HP, select the Send to HP check

box.

6. Click Apply.

Settings

ENWW AutoSend 37

Security

The following illustration and table describe how to use the Security screen.

Settings

Figure 3-8 Security screen

Table 3-6 Security

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

2 Set Password Set an administrator password to control who can gain access to the EWS

3 Set Options Use this section to set the following options for the device.

Settings, Digital Sending, and Networking tabs. After the password has been set, users are prompted to type a password when they click the Log In link. For more information, see

To clear a password, remove the characters from the New Password field, leave the Verify Password field empty, and click the Apply button.

Display Color Usage Job Log Page on Information Tab

●

Display Print Page on Information Tab

●

4 Display On Device Status

Page

Select the control-panel buttons that you want to appear on the Device Status screen (on the Information tab).

38 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-6 Security (continued)

Callout Area on the screen Information or capability that the area provides

NOTE The Cancel Job button does not cancel the print job when

the device is printing internal pages.

5 Direct Ports Select Disable Direct Ports to block walk-up printing and system access.

When the setting is selected and applied, USB and IEEE 1284 ports are disabled.

Settings

ENWW Security 39

Authentication Manager

Use the Authentication Manager screen to set the Device Functions that require users to successfully log in before use. The following illustration and table describe how to use this screen.

Settings

Figure 3-9 Authentication Manager screen

Table 3-7 Authentication Manager

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Home Screen Access Specify a log-in method for users gaining access to the Home screen.

3 Device Functions Specify a log-in method for users gaining access to the following functions:

For more information, see Navigating through the HP Embedded Web Server.

Copy

●

Color Copy

●

E-mail Setup

●

Send Fax

●

Send to Folder

●

Job Storage

●

Create Stored Job

●

40 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-7 Authentication Manager (continued)

Callout Area on the screen Information or capability that the area provides

Digital Sending Service (DSS) Secondary E-mail

●

Digital Sending Service (DSS) Workflow

●

4 Future Installations Specify a log-in method for users gaining access to any new features to be installed

in the future.

Settings

ENWW Authentication Manager 41

LDAP Authentication

Use the LDAP Authentication page to configure a Lightweight Directory Access Protocol (LDAP) server to authenticate device users. When LDAP authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username and password) to gain access to those functions.

Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the LDAP server. After the device user has supplied valid credentials and has been authenticated, the device searches for the user's e-mail address and name. If either step fails, the user is denied access to the functions that have been configured to require LDAP authentication.

Use the LDAP Authentication page to set up the parameters that are used to access the LDAP server and searches for the user's information. Note that this page only applies when LDAP is selected as a Log In Method on the Authentication Manager page. The following illustration and table describe how to use this screen.

Settings

Figure 3-10 LDAP Authentication screen

Table 3-8 LDAP Authentication

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

42 Chapter 3 Configuring the product from the Settings screens ENWW

For more information, see Navigating through the HP Embedded Web Server.

Table 3-8 LDAP Authentication (continued)

Callout Area on the screen Information or capability that the area provides

2 LDAP Server Bind

Method

3 LDAP Server The LDAP Server setting is the host name or IP address of the LDAP server to be

4 Port The Port setting refers to the TCP/IP port number on which the server is processing

The LDAP Server Bind Method setting determines how the device will access the LDAP server. Contact your LDAP server administrator to determine which method will work best for you.

Simple - The selected LDAP server does not support encryption. Note that the

●

password, if any, will be sent unencrypted across the network.

Simple over SSL - The selected LDAP server supports encryption using the

●

Secure Sockets Layer (SSL) protocol. All data, including the username and password, will be encrypted. The LDAP server must be set up to support SSL, including configuring a certificate that establishes its identity.

Also, the device network interface must be configured with a Certificate Authority (CA) certificate to validate the LDAP server. The CA certificate is configured on the Networking tab of the Web interface. In some LDAP server configurations, a client certificate is also required and is configured on the same Networking tab.

used to authenticate device users. When using SSL, the name or address typed here must match the name in the certificate that the server sends.

Multiple servers can be included in this field by separating their addresses with a vertical bar ('|', ASCII 0x7c) character. This feature can be used, for example, to specify primary and backup servers. The network interface only supports a single Certificate Authority (CA) certificate, so all the LDAP servers in the list must use the same CA.

LDAP requests. Typically, this is port 389 for Simple binds or 636 for Simple over SSL binds.

5 Use Device User's

Credentials

6 Use LDAP

Administrator's Credentials

7 Bind and search Root When the Use Device User’s Credentials method is selected, the Bind and Search

The Use Device User's Credentials method uses the Bind Prefix, the string that the user enters at the control panel, and the Bind and Search Root to construct the User DN. The constructed User DN is used to authenticate the user.

The Bind Prefix setting is the LDAP attribute used to construct the user's Distinguished Name (DN) for authentication. This prefix is combined with the username typed at the control panel to form the Relative Distinguished Name (RDN). Commonly used prefixes are "CN" (for common name) or "UID" (for user identity).

Use Administrator’s Credentials attempts to search for the user’s DN instead of trying to construct it.

The Administrator DN is the DN (Distinguished Name) of a user who has read access to the LDAP directory. The account entered here does not have to have administrative access to the directory. Read access is sufficient.

The Administrator Password is the password of the user whose user DN was entered in the Administrator DN field.

Root value is used during both phases of authentication. During the credential verification phase, this value is combined with the RDN to construct the full Distinguished Name (DN) of the user. During the user information searching phase, this value is the DN of the LDAP entry where the search begins.

When the Use LDAP Administrator's Credentials method is selected, the Bind and Search Root is only used as a search root. The Search Root of the base of the LDAP directory can be specified, and the device will search the entire LDAP tree for the user object corresponding to the username entered at the device.

Settings

ENWW LDAP Authentication 43

Table 3-8 LDAP Authentication (continued)

Callout Area on the screen Information or capability that the area provides

Settings

8 Match the name entered

with the LDAP attribute of

9 Retrieve the device

user's e-mail address using attribute of

10 and name using the

attribute of

11 Test Use the Test feature to test the validity of your settings before applying them. When

When searching for the device user's information in the LDAP database, the contents of the attribute specified in this field are compared to the username that was typed during authentication. This attribute is usually the same as the Bind Prefix.

After the device user has been located in the LDAP database, the user's e-mail address is retrieved from the database by using the LDAP attribute specified in the e-mail address using attribute of field.

The user's display name is obtained from the LDAP attribute that is specified in the name using attribute of field.

you click this button, you are asked to provide user credentials as if you were logging in at the device control panel. If the credentials that you provide are authenticated and the user information is found in the LDAP database, a success message appears. Otherwise, an error message appears indicating why authentication failed.

44 Chapter 3 Configuring the product from the Settings screens ENWW

Kerberos Authentication

Use the Kerberos Authentication page to configure the device (multi-function peripheral or digital sender) to authenticate users to a Kerberos Realm. When Kerberos authentication is selected as the Log In Method for one or more Device Functions on the Authentication Manager page, the user at the device must enter valid credentials (username, password, and realm) to gain access to those functions.

Authentication consists of two interdependent parts. First, the device verifies the user's credentials with the KDC. After the device user has supplied valid credentials and has been authenticated, the device searches for the user's e-mail address and name. If either step fails, the user is denied access to the functions that have been configured to require Kerberos authentication.

Use the Kerberos Authentication page to set up the parameters that are used to access the LDAP server and searches for the user's information. Note that this page only applies when Kerberos Version 5 is selected as a Log In Method on the Authentication Manager page.

The following illustration, table, and procedures describe how to use this screen.

Figure 3-11 Kerberos Authentication screen

Settings

ENWW Kerberos Authentication 45

Table 3-9 Kerberos Authentication

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the

HP Embedded Web Server.

Settings

2 Kerberos Default Realm The Kerberos Default Realm is the fully qualified domain

3 Kerberos Server Hostname The Kerberos Server Hostname can be the same as the

4 Kerberos Server Port The Kerberos Server Port is the default IP port used by

5 LDAP Server Bind Method The LDAP Server Bind Method determines how the

name of the Kerberos realm (domain).

Kerberos Default Realm if a DNS service is available (Domain Name Service) and correctly configured. The device will use DNS to look up the first available KDC (Key Distribution Center) on the network. If DNS is not available, the IP address of the Kerberos Server may be used.

the Kerberos authentication method. Note that the default is port 88, but this can be different in different network environments. Please contact your IT administrator to determine the appropriate port if the default port does not work.

device will access the LDAP server.

Anonymous. Select this option to connect to the

●

LDAP server if the LDAP server does not require user credentials to access the LDAP database.

Simple. Select this option to connect to the LDAP

●

server if the LDAP server requires user credentials to use the LDAP database.

When this option is selected, you must enter the user, password, and domain. Note that the password will be sent across the network unencrypted.

Simple over SSL. Select this option to connect to

●

the LDAP server if the LDAP server requires user credentials to use the LDAP database. This option supports Kerberos v2.

When this option is selected, you must enter the user, password, and domain.

NOTE This option is not available for all

products.

Kerberos.The selected LDAP (Active Directory)

●

Server requires user credentials. A Kerberos ticket will be obtained from the Kerberos (Active Directory) Server and used to authenticate to the LDAP Server. The Password will be sent across the network encrypted and will be unreadable to a third party.

In order to use Kerberos as a bind method, you must first configure Kerberos settings. If using "user's credentials", make sure that Kerberos Authentication is required for e-mail.

46 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-9 Kerberos Authentication (continued)

Callout Area on the screen Information or capability that the area provides

6 Credentials The Credentials configuration section is used to

determine which credentials will be used to bind (authenticate) to the LDAP server.

When Use Device User's Credentials is selected, the

●

device users credentials (entered at the control panel of the device) will be used to access the LDAP server. This method has the advantage of not having to store a username and password, which may expire, in the device.

When Use Public Credentials is selected and user

●

credentials are not available, the Username and Password entered will be used to access the LDAP server. This method should be used if for some reason device users do not have read access to the LDAP data.

7 LDAP Server The LDAP Server is typically the same as the Kerberos

Server in the Windows Active Directory Environment.

8 Port The Port is the IP port used by the LDAP protocol to

9 Search Root The Search Root is the Distinguished Name (DN) of the

10 Match the name entered with LDAP

attribute of

11 Retrieve the device user's email address

using attribute of

12 and name using the attribute of The user's display name is obtained from the LDAP

communicate with the LDAP server. This is typically port 389 or port 3268.

entry in the LDAP directory structure where address searching is to begin. A DN is made up of ' attribute=value ' pairs, separated by commas.

NOTE On some LDAP Servers, the Search

Root can be left blank (in which case its root node will be assumed). The search root is not case sensitive.

When searching for the device user's information in the LDAP database, the contents of the attribute specified in this field are compared to the username that was typed during authentication. In the Windows Active Directory environment, this attribute is typically sAMAccountName.

After the device user has been located in the LDAP database, the user's e-mail address is retrieved from the database by using the LDAP attribute specified in the Retrieve the device user's e-mail address using attribute of field. In the Windows Active Directory environment, this attribute is typically mail.

attribute that is specified in the "and name using the attribute of" field. In the Windows Active Directory environment, this attribute is typically displayName.

Settings

Kerberos Authentication Tasks

Kerberos is a network authentication protocol. It is designed to provide secure authentication for client/ server applications by using secret keys delivered with session tickets.

ENWW Kerberos Authentication 47

Before following the steps outlined here, you must have completed the following steps:

1. Install the Microsoft LDP tool.

2. Discover the LDAP server.

3. Set up LDP.

Initializing Kerberos authentication

Settings

After you have performed these steps, perform the steps in the following section,

authentication.

Follow these steps to initialize Kerberos Authentication for your product.

NOTE Embedded Kerberos Authentication uses session tickets in the authentication process.

The session tickets are time stamped by both the Key Distribution Center (KDC) and the product. It is essential that the stamped times are within five minutes of each other. This can be accomplished by setting identical time on both the KDC and product.

1. Open the HP EWS in a web browser.

2. Select the Settings tab, and then Kerberos Authentication.

3. Under the Accessing the Kerberos Authentication Server section, perform the following steps:

a. Type the domain name in the Kerberos Default Realm (Domain) field. The domain name is

case-sensitive and must use only uppercase letters, for example: TECHNICAL.MARKETING.

b. Type the server IP address in the Enter the Kerberos Server Hostname field, for

example: 15.62.64.203 (IP address)

NOTE The Kerberos Server Port field fills automatically as 88.

Initializing Kerberos

4. Under the Accessing the LDAP Server section, perform the following steps:

a. Select Kerberos from the LDAP Server Bind Method drop-down menu.

b. Click to select the Credential method you want to use.

If choosing Use Public Credentials, type in a username and password.

NOTE Remember how you set up the username on the LDP screen. The username

is defined within the device user DN value in the LDP trace and is not in standard Windows domain account format. The format is often your entire e-mail address, including the @xx.xx.

c. Type the LDAP server in the LDAP Server field.

d. Type 389 in the Port field.

5. Under the Searching the LDAP Database section, perform the following steps:

a. Paste the Search Prefix into the Search Root field.

b. Type in the sAMAccountName into the Match the name entered with the LDAP attribute

of field.

48 Chapter 3 Configuring the product from the Settings screens ENWW

c. Find the device user e-mail address in the LDP trace. Copy the attribute defining the e-mail

address, and paste it into the Retrieve the device user’s e-mail address using attribute of field.

Some Kerberos environments require very specific attributes. For example, the attribute used here is userPrincipalName instead of mail.

d. Find the device user name using the attribute of in the LDP trace. Copy the attribute defining

the name, and paste it into the and name using the attribute of field.

NOTE The Kerberos environment requires cn instead of displayName.

e. Click Apply.

When you have finished these steps, continue with the steps in the next section,

Authentication Manager for Kerberos Authentication.

Configure the Authentication Manager for Kerberos Authentication

Follow these steps to continue configuring Kerberos Authentication for your product.

1. Click Authentication Manager on theSettings tab in the HP EWS.

2. Perform the following steps:

a. Under the Home Screen Access section, select Kerberos from the Log In At Walk Up drop-

down menu.

b. Under the Device Functions section, select Kerberos from the drop-down menus of desired

functions to be authenticated.

c. Optional: Under the Future Installations section, select Kerberos from the Newly Installed

Functions drop-down menu. By selecting this option, Kerberos authentication is automatically applied to new device functions when they are installed on the product.

3. Click Apply.

When you have finished these steps, continue with the steps in the next section,

Settings for Kerberos Authentication.

Configure the

Settings

Configure Address

Configure Address Settings for Kerberos Authentication

Follow these steps to continue configuring Kerberos Authentication for your product.

1. Click the Addressing on the Digital Sending tab in the HP EWS.

2. Click to select the Allow device to directly access an LDAP Address Book check box.

ENWW Kerberos Authentication 49

Settings

3. Under the Accessing to LDAP Server section, perform the following steps:

a. Select Kerberos from the LDAP Server Bind Method drop-down menu.

NOTE The LDAP Server Bind Methods on the Addressing Settings and Kerberos

Authentication screens must match for Kerberos authentication to work properly.

b. Under Credentials, click to select the Use Public Credentials option.

Type in the Username and Password.

●

Type in the Kerberos Default Realm (Domain), for example: TECHNICAL.MARKETING.

●

Type in the Kerberos Server Hostname, for example: myserver.hp.com .

●

Type in the Kerberos Server Port, for example: 88.

●

c. Type in the LDAP Server, for example:15.98.10.51.

d. Type in the Port number, for example: 389.

4. Under the Searching the Database section, perform the following steps.

a. Type in the Search Prefix into the Search Root field.

b. Select an option from the three options on the Device user information retrieval method

drop-down menu. The appropriate choice depends on your network environment.

Select Exchange 5.5 Defaults when Exchange 5.5 servers are used in LDAP

●

addressing.

Select Active Directory Defaults for Windows 2000 or later network environments.

●

Select Custom for specialized network environments.

●

5. Click Apply.

When you have finished these steps, continue with the steps in the next section,

panel for Kerberos Authentication.

Use the MFP control panel for Kerberos Authentication

Follow these steps to finish configuring Kerberos Authentication for your product.

1. At the MFP, touch any option on the main screen of the control panel. The screen displays a request

for authentication.

NOTE Remember the username is defined within the device user DN value in the LDP

trace and is often your entire e-mail address, including the @xx.xx.

2. Use the touch screen keypad on the MFP control panel to input the authentication, and then

touch OK. The chosen option appears, for example, e-mail.

Use the MFP control

50 Chapter 3 Configuring the product from the Settings screens ENWW

Device PIN Authentication

If PIN Authentication is selected for one or more Device Functions on the Authentication Manager page, the user will be prompted for a PIN before they can access those Device Functions. If the PIN is entered incorrectly the user will be returned to the previous screen. When a PIN is entered correctly all functions that use that PIN are then accessible to the user. For example, you could configure Copy for Group 1 PIN and E-mail and Fax for Group 2 PIN.

The following illustration shows the Device PIN Authentication screen.

Figure 3-12 Device PIN Authentication screen

Settings

ENWW Device PIN Authentication 51

User PIN Authentication

The User PIN Authentication page enables you to add user PIN records into the device one at a time, and to edit or delete user PIN records that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of users all at once, rather than adding them one at a time.

You can set up the device to require each user to provide their PIN when they access the device. To set up this authentication option, do the following:

On Digital Send Advanced devices, go to the EWS Settings tab, select Authentication Manager,

●

and then select User PIN from the Sign In At Walk Up drop-down list and from the Send to E-mail drop-down list.

On Digital Send Simple devices, as soon as user PIN records are added to the device, device

●

access is automatically limited to only those persons who have a user account, and the control panel starts prompting all users for a PIN.

The following illustration shows the User PIN Authentication screen.

Settings

52 Chapter 3 Configuring the product from the Settings screens ENWW

Figure 3-13 User PIN Authentication screen

Add New Users

You can add a new user and PIN by clicking Add New User.... This takes you to the Add User page,

which has instructions for completing the task.

Adding a new user

To add a new user and PIN, do the following:

1. Click Add New User.... The Add User page appears.

2. Type the person's name in the Name field. The maximum length is 245 characters, or less

depending on the language being used.

3. Type the person's e-mail address in the E-mail Address field. It must be less than 255 characters.

Settings

NOTE If e-mail address validation has been enabled on the device, the e-mail address is

required to have an @ sign.

ENWW User PIN Authentication 53

Edit or delete existing users

Editing a user

Deleting a user

Settings

4. Type the user PIN into the User Access PIN field. It must be between 4 and 8 digits long.

5. If you want to add the new user's e-mail address to the device address book, select the Add user

to e-mail address book automatically check box.

6. Click Apply to save the new user and PIN to the device.

You can edit or delete any of the users that have been saved in the device.

To edit an existing user, do the following:

1. Select the user that you want to edit from the user list. You can type a name into the search field

to find a specific user.

2. Click Edit User.... The Edit User page appears.

3. Make the necessary changes in the Name, E-mail Address, and User Access PIN fields.

4. Click Apply to save your edits.

To delete an existing entry, do the following:

1. Select the user that you want to delete from the user list. You can type a name into the search field

to find a specific user.

2. Click Delete User.... The Delete User page appears.

NOTE If you want to delete all user PIN records from the device, click Delete All Users....

If you want to make a backup copy of the user records first, you can do this by using the device Import/Export feature.

3. In the page that displays, you are prompted to confirm the deletion of the selected user. Click OK

to confirm your selection. The user record is deleted.

54 Chapter 3 Configuring the product from the Settings screens ENWW

Edit Other Links

Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice (see the following note). These links appear throughout the HP EWS screens in the Other Links box beneath the left navigational bar. Three permanent links (hp instant support, Shop for Supplies, and Product Support) have already been established. The following illustration, table, and procedures describe how to use this screen.

Figure 3-14 Edit Other Links screen

Table 3-10 Edit Other Links

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Add Link Add a user-defined link.

3 User-defined Links Lists the user-defined links that have been added. Use this area to delete links.

For more information, see Navigating through the HP Embedded Web Server.

Settings

ENWW Edit Other Links 55

Table 3-10 Edit Other Links (continued)

Callout Area on the screen Information or capability that the area provides

Adding a link

Settings

4 Other Links

hp instant support

Shop for Supplies Connect to a Web page that facilitates online

Product Support Gain access to specific product help from the

My Service Provider Connect to the home page of your service

My Service Contract Connect to a page that shows the terms and

Connect to Web resources that help you to solve specific problems and determine what additional services are available for your product. (Detailed information, including serial number, error conditions, and status, is forwarded to HP Customer Care. Hewlett-Packard Company treats this information as confidential.)

ordering of supplies from a reseller of your choice.

HP Web site.

provider. This link appears only if the service provider has configured it.

limits of your service contract. This link appears only if the service provider has configured it.

Use this procedure to add a link.

1. Under Add Link, type the URL and the name of the link as you would like it to appear in the

HP EWS.

2. Click Add Link.

Removing a link

Use this procedure to remove a link.

1. Under User-defined Links, select the link or links that you would like to remove.

2. Click Remove Selected Link.

56 Chapter 3 Configuring the product from the Settings screens ENWW

Device Information

Use the Device Information screen to provide a name of your choice for the device, assign an asset number, and configure the company name, the person to contact about the device, and the physical location of the device. The device name, device model, and serial number are also available on this screen.

Figure 3-15 Device Information screen

NOTE If you make any changes on the Device Information screen, click Apply to save the

changes.

The information that is typed here appears on the Device Information screen that can be opened from the Information tab. It also appears in e-mail messages that are sent from the product. This might be useful if you need to locate the product to replace supplies or fix a problem.

Settings

ENWW Device Information 57

Language

Use the Language screen to select the language in which the HP EWS screens appear. The following illustration and table describe how to use this screen.

Settings

Figure 3-16 Language screen

CAUTION Selecting View Pages in Device Language or Select A Language changes the

language for everyone who uses the HP EWS.

Table 3-11 Language

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

2 View Pages in Browser

Language

(this is the default)

3 View Pages in Device

Language

4 Select A Language Select the language for the HP EWS screens.

Use this feature to detect which language is selected for your Web browser. The HP EWS screens appear in the same language.

Use this feature to detect which language is selected for the device control panel. The HP EWS screen appear in the same language.

58 Chapter 3 Configuring the product from the Settings screens ENWW

NOTE The default language is the language that the Web browser is currently using. If your

browser and control panel both use a language that is not available for the HP EWS, English is selected as the default. If you make any changes on the Language screen, click Apply to save your changes.

Settings

ENWW Language 59

Date & Time

Use the Date & Time screen to update the product time. The following illustration and table describe how to use this screen.

Settings

Figure 3-17 Date & Time screen

Table 3-12 Date & Time

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

2 Current Date and Current Time Shows the product date and time when the EWS was opened. If either is

incorrect, an IT administrator can change the information at the product control panel or through this HP EWS page.

3 Date/Time Format Click this button to open a screen where you can select the date and time

format.

4 Clock Drift Correction Click this button to configure a network time server. This corrects clock drift

by using a network time server of your choice. For more information, see

Clock Drift Correction.

5 Refresh Click this button to update the product date and time on the screen. For more

information, see

Date/Time Format.

60 Chapter 3 Configuring the product from the Settings screens ENWW

Date/Time Format

Use the Date/Time Format screen to select the formats you prefer for displaying the date (under Date Format) and time (under Time Format). The following illustration shows the Date/Time Format screen.

Figure 3-18 Date/Time Format screen

Clock Drift Correction

Use the Date & Time - clock drift correction screen to enable clock drift correction. The following illustration shows the screen.

Settings

ENWW Date & Time 61

Settings

Figure 3-19 Date & Time - clock drift correction screen

To configure a network time server to correct the product clock drift, use the following procedure.

NOTE This process keeps the clock from drifting (losing or gaining time), but does not

synchronize the clock with the network time server clock.

1. Select the Enable Clock Drift Correction check box.

2. In the Network Time Server Address field, type the TCP/IP address or the hostname of the clock

which you want to use for correction of the product clock drift.

NOTE Alternatively, you can click the Automatically Find Server button to find a time

server on your network and automatically fill in this field.

3. In the Local Port to Receive Time from Server field, type the number of the appropriate port.

4. Click OK.

NOTE Use this screen only to configure the time server for clock drift correction, not to set the

clock. To set the clock, use the main Date & Time screen. For further information, see

Time.

Date &

62 Chapter 3 Configuring the product from the Settings screens ENWW

Wake Time

An IT administrator can use the Wake Time screen to schedule product wakeups on a daily basis. For example, the product can be set to wake up at 07:30, so the product has finished initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep delay can be set to turn the product off after a specific period of inactivity.

Figure 3-20 Wake Time screen

Table 3-13 Wake Time

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Wake Time Select one or more days on which to use the wakeup setting, and then set the time

the product is turned on each day.

3 Sleep Delay Set the amount of time the product is idle before it goes into Sleep Mode. When the

product is in Sleep Mode, it uses less energy.

Settings

ENWW Wake Time 63

Restrict Color

Use the Restrict Color screen to restrict color printing. You can restrict color printing for all users or for specific users or specific applications. The following illustration and table describe how to use this screen.

Settings

Figure 3-21 Restrict Color screen

64 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-14 Restrict Color

Callout Area on the screen Information or capability that the area

provides

1 HP EWS tabs and menus For more information, see Navigating

through the HP Embedded Web Server.

2 Color Copying Access Select this option to cause the Restrict

Color menu to become accessible from the product control panel.

3 Set the color job printing behavior Select whether to print all color jobs in

color, print all color jobs in black, or allow printing in color according to custom permission settings. To assign custom permissions settings, you must select COLOR IF ALLOWED.

4 Default User Permission Select the default color print setting for

users who are not in the User Permission list.

5 User Permission List Assign color printing permissions to

users in the list. To add users to the list, type the new user name in the System User Name field on the right and click the left arrow. To change permissions, select the system user name, click the right arrow, and select the permission. To delete a user from the list, select the system user name and click Delete.

6 Default Application Permission Select the default color printing settings

7 Application Permission list Assign color printing permissions to

8 Color Usage Job Log Click the link to view names of

Using the Restrict Color screen with a product

You can restrict color usage for individuals or for specific applications.

Clicking the COLOR IF ALLOWED option on the Restrict Color page enables the User Permission and Application Permission features of the screen, as shown in the following illustration.

Avoid spaces in system user names.

for applications that are not listed in the Application Permission list.

applications in the list. To add applications to the list, type the application's name in the Technical Application Name field and click the left arrow. To change permissions for an application, select the technical application name, click the right arrow, and select the permission. To delete an application from the list, select the application's name and click Delete.

applications and users that have printed to this device.

Settings

ENWW Restrict Color 65

Settings

Figure 3-22 Restrict Color screen - COLOR IF ALLOWED option

Table 3-15 Restrict Color – COLOR IF ALLOWED

Callout Area on the screen Information or capability that the area provides

1 COLOR IF ALLOWED Select this option to enable the User Permission and Application Permission

features.

2 Default User

Permission

3 System User Name Type the System User Name in this field.

4 Permission Select the permission level for color use for the user listed in the System User

Select the default color setting for users not defined in the User Permission list.

Name field.

66 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-15 Restrict Color – COLOR IF ALLOWED (continued)

Callout Area on the screen Information or capability that the area provides

5 User Permission List Select names from this list, then use the command buttons to Add, Edit, Delete,

Save, or Cancel permissions for each user.

6 Color Usage Job Log Click this link for a list of System User Names that have printed to the product.

7 Application

Permission

8 OK Click this button to save your changes.

Use the controls in this area to set color permissions for the applications on the system.

To set System User or Technical Application permissions

1. Click Add.

2. Click the System User Name field or the Technical Application Name field and type the user

name or application name.

NOTE Click the Color Usage Job Log link to see a list of users or applications to see a

list of the users and applications that have printed to the product.

3. Select a permission level from the Permission drop-down menu.

4. Click Save to add the user name or application name to the list.

NOTE To edit or delete a user or application from the list, click the user name or application

name on the list, and then click Edit or Delete.

Settings

ENWW Restrict Color 67

4 Setting the digital sending options

Administrators can use the screens available from the Digital Sending tab to control the digital-sending features that some products offer.

NOTE Some products do not support all of these screens.

General Settings

Use the General Settings screen to set digital-sending administrator information. The following illustration and table describe how to use this screen.

Digital Sending

Figure 4-1 General Settings screen

Table 4-1 General Settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Name Type the administrator's name.

3 E-mail address Type the administrator's e-mail address. The device does not accept e-mail

addresses that are not properly formatted.

68 Chapter 4 Setting the digital sending options ENWW

Table 4-1 General Settings (continued)

Callout Area on the screen Information or capability that the area provides

4 Phone Number (optional) Type the administrator's phone number (optional).

5 Location (optional) Type the administrator's location (optional).

6 Help Click to open a help file that contains information about the screens on the Digital

Sending tab.

ENWW General Settings 69

Digital Sending

Send to Folder

Use the Send to Folder screen to send scanned documents to shared folders or FTP sites.

NOTE The shared folders or FTP sites must be operational before using this tool to add them

as destinations.

The following illustration and table describe how to use the Send to Folder screen.

Digital Sending

Figure 4-2 Send to Folder screen

Table 4-2 Send to Folder settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

2 Help Click to open a help file that contains information about the screens on the

Digital Sending tab.

3 Enable Send to Folder Select the Enable Send to Folder check box to turn on Send to Folder

capabilities on the device. Enabling will put a Send to Folder icon on the front panel of the device. The user can select this icon to use this capability.

4 Add Click Add to set up a new folder destination.

5 Edit Click Edit to view or change the settings for the predefined folder.

6 Remove Click Remove to remove the selected folder from the predefined folder list.

7 Remove all Click Remove All to remove all the predefined folders from the list.

70 Chapter 4 Setting the digital sending options ENWW

Table 4-2 Send to Folder settings (continued)

Callout Area on the screen Information or capability that the area provides

8 Test Folder Access Click Test Folder Access to test that a predefined folder is accessible by the

device.

9 WINS Server Use the WINS Server setting to specify either the host name or IP address

of the WINS server. This setting is necessary if Windows paths and folders are used as folder destinations. The WINS server must be specified when the path to the workstation or server is of the form \\host-name\\share.

NOTE If the hostname for your Shared Folder destinations are all

specified as IP addresses (for example, \\192.000.0.1\Topfolder), then a WINS server does not need to be provided. In this case, set the WINS server to be 0.0.0.0.

10 NTLM Authentication Setting Use the NTLM Authentication setting to specify the authentication setting in

11 TIFF version Specify the TIFF version here.

Adding a predefined folder

Follow these steps to add a predefined folder to the list.

1. Click Add.... This will allow you to set up and test a folder destination for the user to select at the

device. After clicking Add, you will go to a series of two web pages to first choose the destination type then set up the predefined folder. On both of these pages, specify the settings then click the OK button.

use by the server/workstations in your computing environment. The following are the default settings commonly in use:

Windows 95, Windows 98 and Windows Me hosts - Select Send LM

●

and NTLM encrypted password.

Windows NT 4.0 (earlier than service pack 4) - Select Send NTLM

●

encrypted password.

Windows NT 4.0 service pack 4 - Select Use NTLM V2 Authentication

●

Windows 2000 or later operating systems - Select Use NTLM V2

●

Authentication

Mixed environments - Select Send LM and NTLM encrypted password.

●

2. After adding and configuring the predefined folder and clicking OK, you will return to this page. The

new predefined folder will appear in the Predefined Folders list. The alias name for each folder will be shown in the list.

Editing or viewing a predefined folder

Follow these steps to edit or view a predefined folder.

1. Select a folder from the Predefined Folders list by clicking on it.

2. Click Edit, and you will go to a new web page to view or change the settings for the predefined

folder. Then, click the OK button to return back to this page if you change settings or the Cancel button if you don’t make changes.

ENWW Send to Folder 71

Digital Sending

Removing a predefined folder

Follow these steps to remove a predefined folder from the device:

1. Select a folder from the Predefined Folders list by clicking on it.

2. Click Remove... and click OK to confirm. The selected folder destination will be removed from the

device.

3. Repeat the above steps to remove additional folders, or use the Remove All button as described

below.

Removing all folders

Follow these steps to remove all folders from the device:

1. Click Remove All.

2. Click OK to confirm. All folders will be removed.

Testing a predefined folder

Follow these steps to test that a predefined folder is accessible by the device.

1. Select a folder from the Predefined Folders list.

2. Click Test Folder Access. If device user’s credentials are to be used to access the folder, you will

need to provide the user credentials when prompted to complete the test.

When completed, a message box will be displayed in a gray box near the top of the page indicating the test results.

Digital Sending

72 Chapter 4 Setting the digital sending options ENWW

E-mail Settings

The product requires a Simple Mail Transfer Protocol (SMTP) gateway server to forward e-mail messages to a destination. If the SMTP gateway is not responding or has not been configured, the following message appears on the screen:

0.0.0.0 is not responding or is not a valid SMTP Gateway Server.

Use the E-mail Settings screen to configure SMTP settings, set the maximum e-mail attachment size, and set the default e-mail address for the product. You can also set a default subject for all e-mail messages that the product sends. The following illustration and table describe how to use this screen.

Figure 4-3 E-mail Settings screen

Table 4-3 E-mail Settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server.

2 Help Click to open a help file that contains information about the screens on the

Digital Sending tab.

3 Send e-mail Send e-mail messages to the SMTP Gateway server directly from the product.

4 Device's SMTP Gateway Type the TCP/IP address or the host name of the SMTP Gateway server that

will manage the e-mail requests from the device. If you do not know the TCP/

ENWW E-mail Settings 73

Digital Sending

Table 4-3 E-mail Settings (continued)

Callout Area on the screen Information or capability that the area provides

IP address or the host name of the SMTP Gateway, click the Find Gateways button to search the network for a suitable SMTP Gateway server.

NOTE Some devices recognize only TCP/IP addresses. In such

cases, host names will be converted to the equivalent TCP/IP address.

5 Maximum Attachment Size Select the maximum size of e-mail attachments that the SMTP Gateway server

can transmit. If the product needs to send an e-mail attachment that is larger than the maximum size that is specified, the attachment is broken into smaller files, which are sent in multiple e-mail messages.

6 Enable SMTP Authentication Use this setting to require SMTP authentication for outgoing e-mail.

SMTP authentication is used to provide a username and password to the SMTP server if required. Most Internet Service Providers (ISP) require these credentials.

7 Use Device User's

Credentials

8 Use Public Credentials Use this setting to set a single name and password for SMTP authentication for

9 Find Gateways If you do not know the TCP/IP address or the host name of the SMTP Gateway,

10 Test Click this button to verify that the specified SMTP Gateway server is valid and

11 E-mail address Type the e-mail address of the person who will act as the default sender.

12 Display Name Type the name that you want to appear in the "From" field for the e-mail

You can only use this setting if Authentication is enabled for SMTP and individual device users have accounts on the SMTP server. In most cases, Use Public Credentials is the preferred method.

the device to use for all users.

click this button to search the network for a suitable SMTP Gateway server.

NOTE If you are using an ISP for e-mail services, this feature might

not function correctly. Please contact your ISP for the name or address of the SMTP Gateway and for the username and password used to access the e-mail.

operational.

messages that are sent from the product. You can also use this field to include instructions, such as "Please type your e-mail address here."

Digital Sending

NOTE If a name is not provided, the e-mail address that was typed in

the E-mail Address field will appear in the "From" field of outgoing email messages.

13 Prevent Device user from

changing the Default 'From:' Address

Select this check box to ensure that general users cannot change the e-mail address that the administrator set.

14 Default Subject If you want to, type the subject that will appear on all e-mail messages the

product sends. You can also use this field to include instructions, such as "Please type a subject for your message."

15 Advanced Click this button to open a new screen that you can use to set message text and

attachment settings for e-mail messages that the product sends. For more information, see

Advanced E-mail Settings.

74 Chapter 4 Setting the digital sending options ENWW

Advanced E-mail Settings

The following illustration and table describe how to use the Advanced E-Mail Settings screen.

Figure 4-4 Advanced E-mail Settings screen

Table 4-4 Advanced E-mail Settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Help Click to open a help file that contains information about the screens on the Digital

3 Message Text Modify how the message text will appear in the body of all e-mail messages that are

4 Editable by User Select this check box to allow the user to add text to the e-mail message text.

5 Attachment Settings Select the default settings for attachments sent in e-mail messages that are sent from

For more information, see Navigating through the HP Embedded Web Server.

Sending tab.

sent from the product. Select the language for the message text. The languages that are available are the same languages that are available on the Language screen of the Settings tab.

the product.

Digital Sending

ENWW E-mail Settings 75

E-mail Address Book

An e-mail address book is a list of e-mail addresses that are stored on the device. The address book can store frequently-used e-mail addresses so that you can quickly choose the right e-mail address when sending a document from the front panel of the device. The E-mail Address Book page enables you to add e-mail addresses into the device one at a time, and to edit e-mail addresses that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of frequently-used e-mail addresses on to the device all at once, rather than adding them one at a time.

If you want to add e-mail addresses to more than one device, it is best to add them on one device, make any edits to the list, and then use the Import/Export feature to transfer the addresses to other devices.

The following illustration and procedures describe how to use this screen.

Digital Sending

Figure 4-5 E-mail Address Book screen

E-mail Address Book tasks

You can add an e-mail address by clicking Add E-mail Address.... This takes you to the Add E-mail

Address page, which has instructions for completing the task.

76 Chapter 4 Setting the digital sending options ENWW

Adding an e-mail address

To add a new e-mail address, do the following:

1. Click Add E-mail Address.... The Add E-mail Address page appears.

2. Type the person's name in the Name field. The name is what appears in the list on the device

control panel when a user is searching for an e-mail address. The maximum length is 245 characters, or less depending on the language being used.

3. Type the e-mail address in the E-mail Address field. It must be less than 255 characters.

NOTE If e-mail address validation has been enabled on the device, the e-mail address is

required to have an @ sign.

4. Click Apply to save the new e-mail address to the device.

Editing an e-mail address

To edit an existing entry, do the following:

1. Select the e-mail address that you want to edit. You can type a name into the search field to find

a specific e-mail address.

2. Click Edit Entry.... The Edit E-mail Address page appears.

3. Make the necessary changes in the Name and E-mail Address fields.

4. Click Apply to save your edits.

Deleting an e-mail address

To delete an existing entry, do the following:

1. Select the e-mail address that you want to delete. You can type a name into the search field to find

a specific e-mail address.

2. Click Delete Entry.... The Delete E-mail Address page appears. Note: If you want to delete all e-

mail addresses from the device, click Delete All Entries.... If you want to make a backup copy of

the e-mails first, you can do this by using the device Import/Export feature.

3. In the page that displays you are prompted to confirm the deletion of the selected e-mail address.

There is no way to recover an e-mail entry once it has been deleted. Click OK to confirm your selection. The e-mail address is deleted.

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ENWW E-mail Address Book 77

Fax Settings

The product can send scanned documents to a fax number to simulate the sending capabilities of a fax machine. If the product is equipped with a fax modem, it can also be set up to process incoming faxes.

NOTE The Fax Settings screen (and the Send to Fax menu on the left) is available only if your

product is equipped with a fax modem board.

NOTE Fax settings can also be configured on the Configure Device page available from

the Settings tab.

Use the Fax Settings screen to configure the send-to-fax features for the product. The following illustration and table describe how to use this screen.

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Figure 4-6 Fax Settings screen

Table 4-5 Send to Fax

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Help Click to open a help file that contains information about the screens on the Digital

78 Chapter 4 Setting the digital sending options ENWW

For more information, see Navigating through the HP Embedded Web Server.

Sending tab.

Table 4-5 Send to Fax (continued)

Callout Area on the screen Information or capability that the area provides

3 Send Faxes directly from the device's

internal modem

via the Digital Sending service

4 Device Modem Settings Type these settings if directly from the MFP's internal modem is selected from

the Send Faxes list.

5 Advanced Click this button to open a new screen where you can set advanced product modem

settings, such as modem and ringer volume, and send and receive settings. From this screen, you can also print a fax activity log and gain access to security and diagnostics settings. For more information, see

6 Notification Set the notification options, such as whether a fax success or failure notification will

be sent, whether the notification will be printed, or whether the sender should receive a notification report. Select the Include Thumbnail Image check box to include a scaled-down image of the scanned document in the notification report.

7 Quality Select the resolution for the outgoing faxes.

Send faxes directly from the device. When this option is selected, you must select or type the following information:

The country/region

●

The company name

●

The phone number to which the internal

●

modem of the device is connected

If applicable, any prefix number that your

●

phone system requires

Send faxes by using the digital sending software service.

Advanced Fax Settings .

8 Billing Code Type the billing code, if applicable. If you want to, you can select the Editable by

User check box to allow the user to change the code. Use the Minimum Length field to set the minimum length of the billing code. The billing code can be a value between 1 and 16.

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ENWW Fax Settings 79

Advanced Fax Settings

The following illustration and table describe how to use the Advanced Fax Settings screen.

Digital Sending

Figure 4-7 Advanced Fax Settings screen

Table 4-6 Advanced Fax Settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

80 Chapter 4 Setting the digital sending options ENWW

For more information, see Navigating through the HP Embedded Web Server.

Table 4-6 Advanced Fax Settings (continued)

Callout Area on the screen Information or capability that the area provides

2 Help Click to open a help file that contains information about the screens on the Digital

Sending tab.

3 General Select the general settings, such as modem and ringer volume and whether to turn

JBIG compression and Error Correction on or off.

4 Send Select the settings for faxes that are sent from the product, such as whether to

check for a dial tone before sending, whether the header should appear at the top of the fax, or how many times you want the product to retry if the receiving fax line is busy or does not answer.

5 Receive Select the settings for received faxes, such as which output bin the faxes are to be

delivered, if you want incoming faxes to be scaled to the size of paper in the input tray, and the number of another fax product to which incoming faxes can be forwarded.

6 Print Activity Log Click this button to print the internal modem's fax activity log. The activity log lists

all incoming and outgoing fax calls since the log was last cleared and is printed to the product.

7 Clear Activity Log Click this button to clear all entries in the fax activity log. HP recommends printing

the fax activity log periodically for record-keeping purposes, and then clearing the fax activity log to keep its size to a minimum.

8 Security Click this button to set the security features for the internal modem. The first time

you configure the security features, you are asked to type (and confirm) a Security PIN. Thereafter, you will need that PIN to view and reconfigure the security features.

9 Diagnostics Click this button to set the diagnostic features of the internal modem.

When you click the Security button, the Establish PIN Number screen appears. You can use this screen to establish a user-specific personal identification number (PIN) to control access to the Send to Fax feature.

Digital Sending

Figure 4-8 Establish PIN Number screen

When you click the Diagnostics button on the Advanced Fax Settings screen, the Modem Diagnostics screen appears, as shown in the following illustration.

ENWW Fax Settings 81

In the Print T30 Reports field, you can set the frequency with which T30 reports are printed. T30 reports are detailed reports about the fax communication that occurs during the most recent fax transaction. The reports are useful when diagnosing failed fax sessions and may be requested by a service technician should a support call be necessary. The report will be printed at the MFP either on request or in accordance with the setting you choose.

In the Signal Strength field, you can adjust the fax signal strength used to communicate on the phone line.

CAUTION The Signal Strength setting should not be adjusted unless you are advised to do

so by a qualified service technician in order to correct malfunctioning fax communications.

Figure 4-9 Modem Diagnostics screen

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82 Chapter 4 Setting the digital sending options ENWW

Fax Address Book

A fax address book is a list of fax numbers that are stored on the device. The address book can store frequently-used fax numbers so that you can quickly choose the right destination when faxing a document from the front panel of the MFP device. The Fax Address Book page enables you to add fax numbers into the device one at a time, and to edit fax numbers that have already been saved in the device.

You can also use the device Import/Export feature to load a large list of frequently-used fax numbers on to the device all at once, rather than adding them one at a time.

If you want to add a fax address book to more than one device, it is best to add the fax numbers on one device, make any edits to the list, and then use the Import/Export feature to transfer the address book to other devices.

The following illustration and procedures describe how to use this screen.

Figure 4-10 Fax Address Book screen

Fax Address Book tasks

You can add a fax number by clicking Add Fax Number.... This takes you to the Add Fax Number page,

which has instructions for completing the task.

ENWW Fax Address Book 83

Digital Sending

Adding a fax number

To add a new fax number, do the following:

1. Click Add Fax Number.... The Add Fax Number page appears.

2. Type the person's name in the Name field. The name is what appears in the list on the device

control panel when a user is searching for a fax number. The maximum length is 245 characters, or less depending on the language being used.

3. Type the fax number in the Fax number field. The fax number can be formatted with or without

spaces. It must be less than 50 characters long, and it can contain the following punctuation: comma + - ( ) [ ] *.

4. Click Apply to save the new fax number to the device.

You can edit or delete any of the fax numbers that have been saved in the device.

Editing a fax number

To edit an existing entry, do the following:

1. Select the fax number that you want to edit on the Fax Address Book page. You can type a name

into the search field to find a specific fax number.

2. Click Edit Fax Number.... The Edit Fax Number page appears.

3. Make the necessary changes in the Name and Fax number fields.

4. Click Apply to save your edits.

Deleting a fax number

To delete an existing entry, do the following:

1. Select the fax number that you want to delete on the Fax Address Book page. You can type a name

into the search field to find a specific fax number.

2. Click Delete Fax Number.... The Delete Fax Number page appears. Note: If you want to delete all

Digital Sending

fax numbers from the device, click Delete All Fax Numbers.... If you want to make a backup copy

of the numbers first, you can do this by using the device Import/Export feature.

3. In the page that displays you are prompted to confirm the deletion of the selected fax number.

There is no way to recover a fax entry once it has been deleted. Click OK to confirm your selection. The fax number is deleted.

84 Chapter 4 Setting the digital sending options ENWW

Import/Export

Use this page to import and export address book and user information to and from the device.

When you import data to the device, you add new e-mail addresses, fax numbers, or user records, so that they can be accessed on this device. This can help make it easy to create initial lists, or to keep your HP device current with changes in your organization.

When you export records, you save e-mail, fax, or user records from the device into a file on your computer. You can then use this file as a data backup, or you can use it to import the records onto another HP device. For export instructions see

The following illustration and procedures describe how to use this screen.

Export an address book.

Figure 4-11 Import/Export screen

Import an address book

You can import address book information by first creating a file with a comma-separated value (CSV) format. The CSV format is a common data format that is often used to transfer data between database

ENWW Import/Export 85

Digital Sending

programs or devices. This file can be created using either a spreadsheet program such as Microsoft Excel, or a text program such as Microsoft Notepad. After creating the file, you must be sure to save or export it as a .CSV file type. You can also create a data file by exporting contacts from Microsoft Outlook or another e-mail client and saving it as a .CSV file.

Importing an address book

To import address book or user data, do the following:

1. Create a data file containing a header row with the columns that are required for your data. The

following columns can be used:

name (or "first name" and "last name")

●

address

●

dlname

●

faxnumber

●

speeddial

●

code

●

NOTE The "address" field can also be called "E-mail" or "E-mail Address". The

"faxnumber" field can also be called "Business Fax" or "Home Fax".

The header row is simply the first row of the spreadsheet or file.

2. After the header row, add rows containing each address book or user record. See the Required

data and record limits section below to find out which columns are required for each type of record.

You can have blank columns. If you are creating a text import file, you just need to insert a comma for each blank field.

If the data in the field contains a comma, the data in that field must be surrounded by quotes, for

Digital Sending

example,

"Smith, Joe"

If you are using Excel to create your import file, you don't need to enter the quotes. Excel will insert them automatically when the file is converted to a .CSV file.

3. Save your import file.

If you are creating it in Excel, choose Save As from the File menu and then select .CSV (comma delimited)(*.csv) in the Save as type drop-down box.

If you are creating a text file, choose Save As from the File menu and then type .csv in place of the .txt file extension.

4. To import your source file into the device, click Browse... next to the Address Book File Name field

on the Import/Export page to browse to the source file on your computer.

5. Click Import to import the data file into the device. The import process will take approximately

1 minute for each 1,000 records, depending on the network speed.

86 Chapter 4 Setting the digital sending options ENWW

When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors.

Required data and record limits

The required data for each type of record is as follows:

Record type Required data Maximum field length Maximum records

E-mail address name (or "first name" and "last

name")

address

User record name

245 characters

255 characters

245 characters

2,000

address

E-mail distribution list name

address

dlname

Fax number name

faxnumber

Fax speed-dial faxnumber

speeddial

code

The “address” field can also be called “E-mail” or “E-mail Address”. The “faxnumber” field can also

4-8 digits

255 characters

245 characters

255 characters

245 characters

50 characters

31 characters

2 digits

2,000

100 speed-dials, each with a maximum of 100 entries

be called “Business Fax” or “Home Fax”.

The maximum length might be less, depending on the language being used.

The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less.

The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the "code" field contains the speed dial code (a number between 0 and 99), for example 08. Either oneor two-digit numbers are accepted; for example, either 06 or 6 can be used.

Creating an import file using Microsoft Outlook

If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook.

1. From the Outlook File menu, choose Import and Export....

2. In the Import and Export Wizard, choose Export to a file and click Next.

3. Select Comma Separated Values (DOS) and click Next.

4. Select the Contacts folder and click Next.

5. Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your

computer to save the file. Click Next.

ENWW Import/Export 87

Digital Sending

6. Click Finish to finish the wizard and export the file.

7. To import the .CSV file into the device, follow Steps 4 and 5 of the

instructions.

Export an address book

You can also export the address book or user information that has been saved in the device. This data is exported into a CSV file that has the same format as that described above, with one header row followed by a row for each user or address book record. To export data, do the following:

1. Select one or more of the check boxes shown under Step 1.

2. Under Step 2, type in the name for the export file.

3. In the dialog box that appears, click Save, and then select the location where you want to save the

file.

4. If the export process fails, an error message will be displayed. If this happens, wait a few minutes

and try the export again.

You can open the export file in either a spreadsheet program like Microsoft Excel, or in a text program like Notepad.

Clear address books

By default, clicking the Clear Selected Address Book(s) button clears all address book data (e-mail, fax, and authorized user data) from the device. You can also specify individual address books to clear, although e-mail addresses and e-mail distribution lists may not be cleared separately.

Import an address book

You might want to clear all address books before moving the device to a new area within your company, or before importing address book data from another device.

To clear one or more address books, do the following:

1. Select one or more of the check boxes shown under Option 3: Clear Address Books.

2. Click Clear Selected Address Book(s) to erase the data in the selected address books. A warning

Digital Sending

dialog box appears, indicating which address books are selected for deletion.

3. Click OK to confirm this action. Once cleared, the data can not be recovered.

4. After OK is pressed, the address book data is cleared and you are returned to the original page.

A list of the cleared address books is displayed.

88 Chapter 4 Setting the digital sending options ENWW

Addressing Settings

NOTE The LDAP protocol is typically only used in corporate e-mail environments. If you are

using an ISP for e-mail services, HP recommends that you use the E-mail Address Book function.

In order for the product to send scanned documents, you must provide one or more destination address. The product addressing feature simplifies this process by accessing the network LDAP server.

Use the Addressing Settings screen to set features that allow the product to get addresses directly from the database of a Lightweight Directory Access Protocol (LDAP) server instead of from a replicated LDAP Address Book. Using the LDAP Address Book directly guarantees that the latest addresses are used. A message appears on the screen if the LDAP server settings are invalid or cannot be detected automatically. The following illustration and table describe how to use this screen.

Figure 4-12 Addressing Settings screen

Table 4-7 Addressing Settings

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server.

ENWW Addressing Settings 89

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Table 4-7 Addressing Settings (continued)

Callout Area on the screen Information or capability that the area provides

2 Help Click to open a help file that contains information about the screens on the

Digital Sending tab.

3 Allow Device to directly access

an LDAP Address Book

5 Use Device User's Credentials You can only use this setting if Authentication is enabled for SMTP and

LDAP Server Bind Method Anonymous Select this option to connect to the LDAP

Select this check box to provide the device direct access to an LDAP Address Book.

server if the LDAP server does not require user credentials to access the LDAP database.

Simple Select this option to connect to the LDAP

server if the LDAP server requires user credentials to use the LDAP database.

When this option is selected, you must enter the user, password, and domain. Note that the password will be sent across the network unencrypted.

Simple over SSL Select this option to connect to the LDAP

server if the LDAP server requires user credentials to use the LDAP database. This option supports Kerberos v2.

When this option is selected, you must enter the user, password, and domain.

NOTE This option is not

available for all products.

individual device users have accounts on the SMTP server. In most cases, Use Public Credentials is the preferred method.

6 Use Public Credentials Use this setting to set a single name and password for SMTP authentication

for the device to use for all users.

These public credentials are used to connect to the LDAP directly. When public credentials are entered, these credentials are used by the device to access the LDAP directory when any user uses the device.

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7 LDAP Server Type the host name or TCP/IP address of the LDAP server whose database

contains the centralized address book.

NOTE Some products recognize only TCP/IP addresses. In such

cases, host names are converted to the equivalent TCP/IP address.

8 Port Type the TCP/IP port number on which the server is processing LDAP

requests. This is typically port 3268.

9 Find Server Click this button to search for available LDAP servers.

10 Find Settings Click this button to have the product attempt to determine the best settings

for the specified server when searching the LDAP database.

11 Search Root Type the Distinguished Name (DN) of the entry in the LDAP directory

structure where address searching is to begin. A DN is made up of "attribute=value" pairs, separated by commas. For example:

ou=departmentname,o=companyname

ou=marketing,o=Hewlett Packard,c=US

90 Chapter 4 Setting the digital sending options ENWW

HP CM4730 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

What is an embedded Web server?

Overview

Features

HP Web Jetadmin and the HP Embedded Web Server

System requirements

Opening the HP Embedded Web Server

Login and logoff

To log in as an administrator

To log off as an administrator

Navigating through the HP Embedded Web Server

Device Status

Configuration Page

Supplies Status

Event Log

Usage Page

Diagnostics Page

Device Information

Control Panel Snapshot

Color Usage Job Log

Print

Printing a file or updating firmware from the Print screen

Configure Device

Using the menus on the Configure Device screen

Tray Sizes/Types

E-mail Server

Configuring outgoing e-mail

Configuring the return e-mail address

Alerts

Using the Alerts screen with a product

AutoSend

To turn on the AutoSend feature

Security

Authentication Manager

LDAP Authentication

Kerberos Authentication

Kerberos Authentication Tasks

Initializing Kerberos authentication

Configure the Authentication Manager for Kerberos Authentication

Configure Address Settings for Kerberos Authentication

Use the MFP control panel for Kerberos Authentication

Device PIN Authentication

User PIN Authentication

Add New Users

Edit or delete existing users

Edit Other Links

Adding a link

Removing a link

Device Information

Language

Date & Time

Date/Time Format

Clock Drift Correction

Wake Time

Restrict Color

Using the Restrict Color screen with a product

4 Setting the digital sending options

General Settings

Send to Folder

Adding a predefined folder

Editing or viewing a predefined folder

Removing a predefined folder

Removing all folders

Testing a predefined folder

E-mail Settings

Advanced E-mail Settings

E-mail Address Book

E-mail Address Book tasks

Fax Settings

Advanced Fax Settings

Fax Address Book

Fax Address Book tasks

Import/Export

Import an address book

Required data and record limits

Creating an import file using Microsoft Outlook

Export an address book