HP CM4540 User Guide
COLOR LASERJET ENTERPRISE CM4540
MFP SERIES
User Guide
HP Color LaserJet Enterprise CM4540
MFP Series
User Guide
Copyright and License
© 2010 Copyright Hewlett-Packard
Development Company, L.P.
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®
, Acrobat®, and PostScript® are
Adobe
trademarks of Adobe Systems Incorporated.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained herein is subject
to change without notice.
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services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CC419-90901
Edition 2, 10/2010
Corel® is a trademark or registered
trademark of Corel Corporation or Corel
Corporation Limited.
Intel® Core™ is a trademark of Intel
Corporation in the U.S. and other countries.
Microsoft®, Windows®, Windows® XP,
and Windows Vista® are U.S. registered
trademarks of Microsoft Corporation.
PANTONE® is Pantone, Inc's checkstandard trademark for color.
®
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UNIX
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are registered U.S. marks.
Conventions used in this guide
TIP: Tips provide helpful hints or shortcuts.
NOTE: Notes provide important information to explain a concept or to complete a task.
CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging
the product.
WARNING! Warnings alert you to specific procedures that you should follow to avoid personal
injury, catastrophic loss of data, or extensive damage to the product.
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iv Conventions used in this guide ENWW
Table of contents
1 Product basics .................................................................................................................. 1
Product comparison .................................................................................................................. 2
Environmental features .............................................................................................................. 3
Accessibility features ................................................................................................................ 4
Product views .......................................................................................................................... 5
Front view ................................................................................................................ 5
CM4540 MFP ........................................................................................... 5
CM4540f MFP .......................................................................................... 6
CM4540fskm MFP ..................................................................................... 7
Back view ................................................................................................................ 8
Interface ports ........................................................................................................... 9
Serial number and model number location ................................................................... 9
Control-panel layout ................................................................................................ 10
Control-panel help .................................................................................... 11
Touchscreen navigation ........................................................................................... 12
Buttons on the touchscreen ........................................................................ 14
2 Control panel menus ....................................................................................................... 15
Control panel menus .............................................................................................................. 16
Administration menu ............................................................................................................... 18
Reports menu .......................................................................................................... 18
General Settings menu ............................................................................................. 19
Copy Settings menu ................................................................................................. 23
Scan/Digital Send Settings menu .............................................................................. 27
Fax Settings menu ................................................................................................... 29
Print Settings menu .................................................................................................. 33
Print Options menu .................................................................................................. 34
Display Settings menu .............................................................................................. 35
Manage Supplies menu ........................................................................................... 37
Manage Trays menu ................................................................................................ 38
Stapler/Stacker Settings menu .................................................................................. 39
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Network Settings menu ............................................................................................ 39
Troubleshooting menu .............................................................................................. 42
Device Maintenance menu ...................................................................................................... 45
Backup/Restore menu .............................................................................................. 45
Calibration/Cleaning menu ...................................................................................... 45
USB Firmware Upgrade menu ................................................................................... 46
Service menu .......................................................................................................... 46
3 Software for Windows ................................................................................................... 47
Supported operating systems for Windows ................................................................................ 48
Supported printer drivers for Windows ..................................................................................... 49
Select the correct printer driver for Windows ............................................................................. 50
HP Universal Print Driver (UPD) ................................................................................. 51
UPD installation modes ............................................................................. 51
Priority for print settings .......................................................................................................... 52
Change printer-driver settings for Windows ............................................................................... 53
Change the settings for all print jobs until the software program is closed ....................... 53
Change the default settings for all print jobs ............................................................... 53
Change the product configuration settings .................................................................. 53
Remove software for Windows ................................................................................................ 54
Supported utilities for Windows ............................................................................................... 55
HP Web Jetadmin ................................................................................................... 55
HP Embedded Web Server ....................................................................................... 55
Software for other operating systems ........................................................................................ 56
4 Use the product with Mac ............................................................................................... 57
Software for Mac ................................................................................................................... 58
Supported operating systems for Mac ........................................................................ 58
Supported printer drivers for Mac ............................................................................. 58
Install software for Mac operating systems .................................................................. 58
Install software for Mac computers connected directly to the product .............. 58
Install software for Mac computers on a wired network ................................. 59
Configure the IP address ............................................................ 59
Install the software ..................................................................... 60
Remove software from Mac operating systems ............................................................ 61
Priority for print settings for Mac ............................................................................... 63
Change printer-driver settings for Mac ....................................................................... 63
Software for Mac computers ..................................................................................... 64
HP Utility for Mac ..................................................................................... 64
Open the HP Printer Utility .......................................................... 64
HP Utility features ...................................................................... 64
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Supported utilities for Mac ....................................................................................... 65
HP Embedded Web Server ........................................................................ 65
Print with Mac ....................................................................................................................... 66
Cancel a print job with Mac ..................................................................................... 66
Change the paper size and type with Mac ................................................................. 66
Create and use printing presets with Mac .................................................................. 66
Resize documents or print on a custom paper size with Mac ........................................ 67
Print a cover page with Mac ..................................................................................... 67
Use watermarks with Mac ........................................................................................ 67
Print multiple pages on one sheet of paper with Mac ................................................... 68
Print on both sides (duplex) with Mac ........................................................................ 68
Store jobs with Mac ................................................................................................ 69
Set the color options with Mac .................................................................................. 69
Solve problems with a Mac ..................................................................................................... 70
5 Connect the product ........................................................................................................ 71
Printer sharing disclaimer ........................................................................................................ 72
Connect with USB .................................................................................................................. 73
CD installation ........................................................................................................ 73
Connect to a network ............................................................................................................. 73
Supported network protocols .................................................................................... 74
Install the product on a wired network ....................................................................... 75
Configure the IP address ........................................................................... 75
Install the software .................................................................................... 77
Configure network settings ....................................................................................... 78
View or change network settings ................................................................ 78
Set or change the network password .......................................................... 78
Manually configure IPv4 TCP/IP parameters from the control panel ................ 79
Manually configure IPv6 TCP/IP parameters from the control panel ................ 80
6 Paper and print media ................................................................................................... 81
Understand paper use ............................................................................................................ 82
Special paper guidelines .......................................................................................... 82
Change the printer driver to match the paper type and size in Windows ...................................... 84
Supported paper sizes ............................................................................................................ 85
Supported paper types ........................................................................................................... 88
Load paper trays .................................................................................................................... 90
Load Tray 1 ............................................................................................................ 90
Load Tray 2 and optional Trays 3, 4, and 5 with standard-size paper ........................... 92
Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper .............................. 93
Tray and bin capacity .............................................................................................. 96
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Paper orientation for loading trays ............................................................................ 98
Paper orientation for loading Tray 1 ........................................................... 98
Paper orientation for loading Tray 2 or Trays 3, 4, and 5 ........................... 100
Configure trays .................................................................................................................... 101
Configure a tray when loading paper ...................................................................... 101
Configure a tray to match print job settings .............................................................. 101
Configure a tray by using the control panel .............................................................. 101
Automatic paper sensing (auto-sense mode) ............................................................. 102
Auto-sense settings ................................................................................. 102
Select an output bin (fskm models only) ................................................................................... 103
7 Manage supplies .......................................................................................................... 105
Print cartridge information ..................................................................................................... 106
Supplies views ..................................................................................................................... 107
Print cartridge views .............................................................................................. 107
Manage print cartridges ....................................................................................................... 108
Settings for print cartridges ..................................................................................... 108
Print when a print cartridge is at estimated end of life ................................. 108
Enable or disable the Very Low Settings options from the control panel ......... 108
Recycle supplies .................................................................................................... 109
Print-cartridge storage ............................................................................................ 109
HP policy on non-HP print cartridges ....................................................................... 109
HP fraud hotline and Web site ................................................................................ 109
Replacement instructions ....................................................................................................... 110
Replace print cartridges ......................................................................................... 110
Replace the toner collection unit .............................................................................. 112
Replace the staple cartridge ................................................................................... 115
Solve problems with supplies ................................................................................................. 116
Check the print cartridges ...................................................................................... 116
Inspect the print cartridge for damage ...................................................... 117
Repeating defects ................................................................................... 118
Print the Supplies Status page .................................................................. 119
Interpret control panel messages for supplies ............................................................ 120
8 Print tasks .................................................................................................................... 127
Cancel a print job with Windows .......................................................................................... 128
Basic print tasks with Windows .............................................................................................. 129
Open the printer driver with Windows ..................................................................... 129
Get help for any printing option with Windows ........................................................ 130
Change the number of print copies with Windows .................................................... 130
Save custom print settings for reuse with Windows .................................................... 131
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Use a printing shortcut with Windows ....................................................... 131
Create printing shortcuts ......................................................................... 132
Improve print quality with Windows ........................................................................ 135
Select the page size with Windows .......................................................... 135
Select a custom page size with Windows .................................................. 135
Select the paper type with Windows ........................................................ 135
Select the paper tray with Windows ......................................................... 135
Select the gloss level with Windows ......................................................... 135
Print on both sides (duplex) with Windows ............................................................... 136
Print multiple pages per sheet with Windows ............................................................ 137
Select page orientation with Windows ..................................................................... 139
Set color options with Windows .............................................................................. 141
Additional print tasks with Windows ...................................................................................... 143
Print colored text as black (grayscale) with Windows ................................................ 143
Print on preprinted letterhead or forms with Windows ................................................ 143
Print on special paper, labels, or transparencies ....................................................... 145
Print the first or last page on different paper with Windows ........................................ 148
Scale a document to fit page size with Windows ...................................................... 150
Add a watermark to a document with Windows ....................................................... 152
Create a booklet with Windows .............................................................................. 152
Select output options with Windows (fskm models only) ............................................. 154
Select an output bin with Windows .......................................................... 154
Select staple options with Windows .......................................................... 155
Use job storage features with Windows ................................................................... 157
Create a stored job with Windows ........................................................... 157
Print a stored job .................................................................................... 158
Delete a stored job ................................................................................. 159
Set job storage options with Windows ...................................................... 159
Print one copy for proof before printing all the copies .................. 159
Temporarily store a personal job on the product and print it later .. 160
Temporarily store a job on the product ....................................... 160
Permanently store a job on the product ...................................... 160
Make a permanently stored job private so that anyone who tries
to print it must provide a PIN .................................................... 161
Receive notification when someone prints a stored job ................. 161
Set the user name for a stored job ............................................. 161
Specify a name for the stored job .............................................. 161
Print special jobs with Windows ............................................................................. 162
Print business graphics or marketing material ............................................. 162
Supported glossy paper ........................................................... 162
Print weatherproof maps and outdoor signs ............................................... 163
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Supported tough paper ............................................................ 163
Set the duplex alignment ......................................................................... 163
Walk-up USB printing ........................................................................................................... 164
9 Color ............................................................................................................................ 167
Adjust color ......................................................................................................................... 168
Change the color theme for a print job .................................................................... 168
Change the color options ....................................................................................... 169
Manual color options ............................................................................................. 170
Use the HP EasyColor option .................................................................................. 171
Match colors ....................................................................................................................... 172
Sample book color matching .................................................................................. 172
Print color samples ................................................................................................ 173
PANTONE® color matching ................................................................................... 173
10 Copy .......................................................................................................................... 175
Use copy functions ............................................................................................................... 176
Copy ................................................................................................................... 176
Cancel a copy job ................................................................................................ 176
Reduce or enlarge a copy image ............................................................................ 177
Collate a copy job ................................................................................................ 178
Make color copies or black and white copies ........................................................... 178
Copy settings ....................................................................................................................... 179
Change copy quality ............................................................................................. 179
Optimize the copy image for text or pictures ............................................. 179
Check the scanner glass for dirt or smudges .............................................. 179
Adjust the copy lightness/darkness ........................................................... 181
Define custom copy settings .................................................................................... 183
Set the paper size and type for copying on special paper .......................................... 183
Restore copy default settings ................................................................................... 184
Copy a book ....................................................................................................................... 185
Copy a photo ...................................................................................................................... 186
Create a stored copy job ...................................................................................................... 187
Copy mixed-size originals ..................................................................................................... 188
Copy on both sides (duplex) .................................................................................................. 189
Use Job Build mode .............................................................................................................. 190
11 Scan and send documents .......................................................................................... 191
Set up scan/send features ..................................................................................................... 192
Use scan/send functions ....................................................................................................... 194
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Sign in ................................................................................................................. 194
Change default scan/send settings from the product control panel .............................. 194
Send a scanned document .................................................................................................... 195
Send a scanned document to a network folder .......................................................... 195
Send a scanned document to a folder in the product memory ..................................... 196
Send a scanned document to a USB flash drive ........................................................ 197
Send to e-mail ....................................................................................................... 198
Supported protocols ............................................................................... 199
Configure e-mail server settings ................................................................ 199
Send a scanned document to one or more e-mail addresses ........................ 200
Use the address book ............................................................................. 202
Add contacts to the address book from the product control panel .. 202
Send a document to e-mail by using the address book ................. 203
12 Fax ............................................................................................................................ 205
Setup .................................................................................................................................. 206
Introduction .......................................................................................................... 206
HP LaserJet Analog Fax Accessory 500 features ....................................................... 206
Verify fax operation .............................................................................................. 207
Required fax settings ............................................................................................. 207
Fax Setup Wizard .................................................................................. 208
Set or verify the date and time ................................................................. 209
Set or verify the date/time format ............................................................. 209
Set fax settings ..................................................................................................................... 210
Remote fax configuration ....................................................................................... 210
Web browser ........................................................................................ 210
HP Web Jetadmin .................................................................................. 210
HP MFP Digital Sending Software Configuration Utility ............................... 211
Send fax settings ................................................................................................... 211
Fax send setup ....................................................................................... 211
Fax Setup Wizard ................................................................... 211
Fax dialing settings .................................................................. 213
General fax send settings ......................................................... 217
Set billing codes ...................................................................... 219
Default job options ................................................................................. 220
Image preview ........................................................................ 221
Set the outgoing fax resolution .................................................. 221
Original sides ......................................................................... 222
Notification ............................................................................ 222
Content orientation .................................................................. 223
Original size .......................................................................... 223
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Image adjustment .................................................................... 224
Optimize text/picture .............................................................. 224
Job build ................................................................................ 225
Blank page suppression ........................................................... 225
Receive fax settings ............................................................................................... 226
Fax receive setup ................................................................................... 226
Set the ringer volume ............................................................... 226
Set rings-to-answer .................................................................. 226
Set fax receive speed ............................................................... 227
Set ring interval ....................................................................... 227
Set ring frequency ................................................................... 227
Enable or disable the fax printing schedule ............................................... 228
Block incoming faxes .............................................................................. 228
Create a blocked-fax list ........................................................... 229
Delete numbers from the blocked-fax list ..................................... 229
Initiate polling receive .............................................................. 229
Default job options ................................................................................. 230
Notification ............................................................................ 230
Stamp received faxes (incoming faxes) ...................................... 231
Set fit-to-page .......................................................................... 231
Set the paper selection ............................................................. 232
Set the output bin .................................................................... 232
Set the sides ........................................................................... 233
Set the paper tray .................................................................................. 233
Fax archive and forwarding ................................................................................... 233
Enable fax archiving ............................................................................... 234
Enable fax forwarding ............................................................................ 234
Use Fax .............................................................................................................................. 235
Fax feature screen ................................................................................................. 235
Status message bar ............................................................................................... 236
Send a fax ........................................................................................................... 236
Send a fax by entering numbers manually ................................................. 237
Send a fax using speed dial .................................................................... 238
Search a speed-dial list by name .............................................................. 238
Send a fax by using fax address book numbers ......................................... 239
Fax address book search ........................................................................ 240
Cancel a fax ........................................................................................................ 240
Cancel the current fax transmission ........................................................... 240
Cancel pending faxes ............................................................................. 240
Receive faxes ....................................................................................................... 241
Create or delete speed dial lists .............................................................................. 241
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Create a speed dial list ........................................................................... 241
Delete a speed dial list ............................................................................ 243
Delete a single number from the speed dial list .......................................... 244
Add a number to an existing speed dial list ............................................... 245
Voice Calls and Retries .......................................................................................... 246
Fax Call Report ...................................................................................... 246
Fax Activity Log ..................................................................................... 247
T.30 Report ........................................................................................... 247
Scheduling fax printing (memory lock) ..................................................................... 247
Use Fax over VoIP networks .................................................................................... 248
Solve fax problems ............................................................................................................... 249
Is your fax set up correctly? .................................................................................... 249
What type of phone line are you using? .................................................... 249
Are you using a surge-protection device? .................................................. 249
Are you using a phone company voice-messaging service or an answering
machine? .............................................................................................. 250
Does your phone line have a call-waiting feature? ...................................... 250
Check fax accessory status ..................................................................................... 250
Fax feature is not operating .................................................................................... 251
General fax problems ............................................................................................ 251
Problems with receiving faxes ................................................................................. 252
Problems with sending faxes ................................................................................... 253
Error codes .......................................................................................................... 254
Fax error messages ............................................................................................... 254
Send-fax messages ................................................................................. 256
Receive-fax messages ............................................................................. 258
Fax reports ........................................................................................................... 259
Fax activity log ...................................................................................... 259
Billing code report .................................................................................. 260
Blocked fax list report ............................................................................. 260
Speed dial list report .............................................................................. 260
Fax call report ....................................................................................... 260
Clear the fax activity log ......................................................................... 260
Service settings ..................................................................................................... 261
Settings in the Troubleshooting menu ........................................................ 261
Settings in the Resets menu ...................................................................... 261
Firmware upgrades ............................................................................................... 262
13 Manage and maintain ................................................................................................ 263
Print information pages ......................................................................................................... 264
Use the HP Embedded Web Server ........................................................................................ 266
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Open the HP Embedded Web Server by using a network connection .......................... 266
HP Embedded Web Server features ......................................................................... 267
Information tab ...................................................................................... 267
General tab ........................................................................................... 267
Copy/Print tab ....................................................................................... 268
Scan/Digital Send tab ............................................................................ 268
Fax tab ................................................................................................. 269
Troubleshooting tab ................................................................................ 270
Security tab ........................................................................................... 270
Networking tab ...................................................................................... 271
Other Links list ....................................................................................... 271
Use HP Web Jetadmin software ............................................................................................. 272
Product security features ........................................................................................................ 273
Security statements ................................................................................................ 273
IP Security ............................................................................................. 273
Secure the HP Embedded Web Server ..................................................................... 273
Encryption support: HP Encrypted High Performance Hard Disks ................................. 273
Secure stored jobs ................................................................................................. 274
Lock the control panel menus .................................................................................. 274
Lock the formatter .................................................................................................. 274
Economy settings ................................................................................................................. 275
Optimize speed or energy use ................................................................................ 275
Powersave modes ................................................................................................. 275
Set sleep mode ...................................................................................... 275
Set sleep delay ...................................................................................... 276
Set the sleep schedule ............................................................................. 276
Install external I/O cards ...................................................................................................... 277
Clean the product ................................................................................................................ 279
Clean the paper path ............................................................................................ 279
Clean the scanner glass ......................................................................................... 279
Product updates ................................................................................................................... 282
14 Solve problems ........................................................................................................... 283
Self help ............................................................................................................................. 284
Solve problems checklist ....................................................................................................... 285
Factors that affect product performance ................................................................... 286
Restore factory settings ......................................................................................................... 287
Interpret control-panel messages ............................................................................................ 288
Control-panel message types .................................................................................. 288
Control-panel messages ......................................................................................... 288
Paper feeds incorrectly or becomes jammed ............................................................................ 289
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The product does not pick up paper ........................................................................ 289
The product picks up multiple sheets of paper ........................................................... 289
Prevent paper jams ................................................................................................ 289
Clear jams ........................................................................................................... 290
Jam locations ......................................................................................... 290
Clear jams in the document feeder ........................................................... 292
Clear paper jams in the stapler ................................................................ 293
Clear staple jams ................................................................................... 294
Clear jams in the output bin area ............................................................. 297
Clear jams from under the top cover ......................................................... 297
Clear jams in the right door ..................................................................... 299
Clear jams in Tray 1 ............................................................................... 302
Clear jams in Trays 2, 3, 4, or 5 .............................................................. 304
Clear jams in the lower-right door (Trays 3, 4, or 5) ................................... 305
Change jam recovery ............................................................................. 306
Improve print quality ............................................................................................................. 307
Select a paper type ............................................................................................... 307
Use paper that meets HP specifications .................................................................... 307
Print a cleaning page ............................................................................................ 308
Calibrate the product ............................................................................................. 308
Set the image registration ....................................................................................... 308
Internal print-quality-test pages ................................................................................ 309
Check the print cartridge ........................................................................................ 309
Use the printer driver that best meets your printing needs ........................................... 310
Improve print quality for copies ............................................................................... 311
The product does not print or it prints slowly ............................................................................ 312
The product does not print ...................................................................................... 312
The product prints slowly ........................................................................................ 313
Solve walk-up USB printing problems ...................................................................................... 314
The Open from USB menu does not open when you insert the USB accessory ............... 314
The file does not print from the USB storage accessory ............................................... 314
The file that you want to print is not listed in the Open from USB menu ........................ 315
Solve connectivity problems ................................................................................................... 316
Solve direct-connect problems ................................................................................. 316
Solve network problems ......................................................................................... 316
Poor physical connection ......................................................................... 316
The computer is using the incorrect IP address for the product ...................... 316
The computer is unable to communicate with the product ............................ 317
The product is using incorrect link and duplex settings for the network .......... 317
New software programs might be causing compatibility problems ................ 317
The computer or workstation might be set up incorrectly .............................. 317
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The product is disabled, or other network settings are incorrect .................... 317
Solve product software problems with Windows ...................................................................... 318
Solve product software problems with Mac ............................................................................. 319
The printer driver is not listed in the Print & Fax list .................................................... 319
The product name does not appear in the product list in the Print & Fax list .................. 319
The printer driver does not automatically set up the selected product in the Print & Fax
list ....................................................................................................................... 319
A print job was not sent to the product that you wanted ............................................. 320
When connected with a USB cable, the product does not appear in the Print & Fax list
after the driver is selected. ...................................................................................... 320
You are using a generic printer driver when using a USB connection ........................... 320
Appendix A Product supplies and accessories .................................................................. 321
Order parts, accessories, and supplies ................................................................................... 322
Part numbers ....................................................................................................................... 323
Accessories .......................................................................................................... 323
Cables and interfaces ............................................................................................ 323
Customer self-repair parts ....................................................................................... 323
Appendix B Service and support ...................................................................................... 327
Hewlett-Packard limited warranty statement ............................................................................. 328
HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement .................. 329
Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ........................... 330
Data stored on the print cartridge ........................................................................................... 331
End User License Agreement .................................................................................................. 332
OpenSSL ............................................................................................................................. 334
Customer self-repair warranty service ..................................................................................... 335
Customer support ................................................................................................................. 336
Appendix C Product specifications ................................................................................... 337
Physical specifications .......................................................................................................... 338
Power consumption, electrical specifications, and acoustic emissions .......................................... 338
Environmental specifications .................................................................................................. 338
Appendix D Regulatory information ................................................................................ 339
FCC regulations ................................................................................................................... 340
Environmental product stewardship program ........................................................................... 341
Protecting the environment ...................................................................................... 341
Ozone production ................................................................................................. 341
Power consumption ............................................................................................... 341
xvi ENWW
Paper use ............................................................................................................. 341
Plastics ................................................................................................................. 341
HP LaserJet print supplies ....................................................................................... 341
Return and recycling instructions ............................................................................. 342
United States and Puerto Rico .................................................................. 342
Multiple returns (more than one cartridge) .................................. 342
Single returns .......................................................................... 342
Shipping ................................................................................ 342
Non-U.S. returns .................................................................................... 343
Paper .................................................................................................................. 343
Material restrictions ............................................................................................... 343
Disposal of waste equipment by users in private households in the European Union ...... 344
Chemical substances ............................................................................................. 344
Material Safety Data Sheet (MSDS) ......................................................................... 344
For more information ............................................................................................. 344
Declaration of Conformity ..................................................................................................... 345
Declaration of Conformity (fax models) ................................................................................... 347
Safety statements ................................................................................................................. 349
Laser safety .......................................................................................................... 349
Canadian DOC regulations .................................................................................... 349
VCCI statement (Japan) .......................................................................................... 349
Power cord instructions .......................................................................................... 349
Power cord statement (Japan) ................................................................................. 349
EMC statement (China) .......................................................................................... 350
EMC statement (Korea) .......................................................................................... 350
EMI statement (Taiwan) .......................................................................................... 350
Laser statement for Finland ..................................................................................... 350
Substances Table (China) ....................................................................................... 351
Restriction on Hazardous Substances statement (Turkey) ............................................. 351
Additional statements for telecom (fax) products ....................................................................... 352
EU Statement for Telecom Operation ....................................................................... 352
New Zealand Telecom Statements ........................................................................... 352
Additional FCC statement for telecom products (US) .................................................. 352
Telephone Consumer Protection Act (US) .................................................................. 353
Industry Canada CS-03 requirements ...................................................................... 353
Japan Telecom Mark ............................................................................................. 354
Index ............................................................................................................................... 355
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xviii ENWW
1 Product basics
Product comparison
●
Environmental features
●
Accessibility features
●
Product views
●
ENWW 1
Product comparison
CM4540 MFP
CC419A
Prints up to 42 pages per minute (ppm) on
●
Letter-size paper and up to 40 ppm on A4size paper
Scans in grayscale up to 36.5 images per
●
minute (ipm) for Letter-size pages and up to
35 ipm for A4-size pages
Scans in color up to 21 images per minute
●
(ipm) for Letter-size pages and up to 20 ipm
for A4-size pages
Digital sending features, including sending
●
to e-mail, network folders, and a USB flash
drive.
100-sheet multipurpose input tray (Tray 1)
●
500-sheet input tray (Tray 2)
●
50-sheet document feeder for copying and
●
scanning
Flatbed scanner that holds pages up to
●
Legal size
This model has the same features as the CM4540 MFP model, with the following differences:
Automatic two-sided printing
●
500-sheet, face-down output bin
●
Hi-speed USB 2.0 port
●
HP Jetdirect embedded print server for
●
connecting to a 10/100/1000Base-TX
network
USB port on the control panel for walk-up
●
printing and scanning
Color touchscreen display
●
Hinged control panel to adjust the viewing
●
angle
1280 megabytes (MB) of random access
●
memory (RAM)
HP Encrypted High Performance Hard Disk
●
Hardware integration pocket on the control
●
panel for adding solutions
Color access control
●
CM4540f MFP
CC420A
CM4540fskm MFP
CC421A
HP 500-sheet Paper Feeder (Tray 3) and cabinet (increases the total input capacity to 1100
●
pages)
Analog faxing with the built-in HP Analog Fax Accessory 500
●
This model has the same features as the CM4540 MFP model, with the following differences:
HP 3 x 500-sheet Paper Feeder (Trays 3, 4, and 5) and stand (increases the total input capacity
●
to 2100 pages)
HP 900-sheet 3-bin Stapling Mailbox (replaces the 500-sheet output bin)
●
Analog faxing with the built-in HP Analog Fax Accessory 500
●
2 Chapter 1 Product basics ENWW
Environmental features
Duplex Save paper by using duplex printing as your default print setting.
Print multiple pages per sheet Save paper by printing two or more pages of a document side-by-side on one sheet of paper.
Access this feature through the printer driver.
Recycling Reduce waste by using recycled paper.
Recycle print cartridges by using the HP return process.
Energy savings Save energy by initiating sleep mode for the product.
HP Smart Web printing Use HP Smart Web printing to select, store, and organize text and graphics from multiple
Web pages and then edit and print exactly what you see onscreen. It gives you the control
you need for printing meaningful information while minimizing waste.
Download HP Smart Web printing from this Web site:
Job storage Use the job storage features to manage print jobs. By using job storage, you activate printing
while you are at the shared product, eliminating lost print jobs that are then reprinted.
www.hp.com/go/smartweb.
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Environmental features
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Accessibility features
The product includes several features that aid you with accessibility issues.
Online user guide that is compatible with text screen-readers.
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Print cartridges can be installed and removed by using one hand.
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All doors and covers can be opened by using one hand.
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Paper can be loaded in Tray 1 by using one hand.
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The control-panel display rotates up to adjust the viewing angle.
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Product views
Front view
CM4540 MFP
2
3
1
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10
1 Standard output bin
2 Document feeder cover (access for clearing jams)
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3 Document feeder input tray
4 Document feeder output bin
5 Control panel with color touchscreen display
6 Top-cover-release lever (access for clearing jams)
7 Handle for the right door (access for clearing jams)
8 On-off button
9 Handle for Tray 1
10 Tray 2
11 Handle for the front cover (access to the print cartridges and the toner collection unit)
Product views
5
CM4540f MFP
2
1
14
13
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4
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1 Standard output bin
2 Document feeder cover (access for clearing jams)
3 Document feeder input tray
4 Document feeder output bin
5 Control panel with color touchscreen display
6 Top-cover-release lever (access for clearing jams)
7 Handle for the right door (access for clearing jams)
8 On-off button
9 Handle for Tray 1
10 Tray 2
11 Tray 3
12 Handle for lower-right door (access for clearing jams)
13 Storage cabinet
14 Handle for the front cover (access to the print cartridges and the toner collection unit)
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CM4540fskm MFP
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1
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1 Mailbox output bins
2 HP Stapling Mailbox accessory
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3 Document feeder cover (access for clearing jams)
4 Document feeder input tray
5 Document feeder output bin
6 Control panel with color touchscreen display
7 Top-cover-release lever (access for clearing jams)
8 Handle for the right door (access for clearing jams)
9 On-off button
10 Handle for Tray 1
11 Tray 2
12 Tray 3
13 Handle for lower-right door (access for clearing jams)
14 Tray 4
15 Tray 5
16 Handle for the front cover (access to the print cartridges and the toner collection unit)
17 Stapler release lever (access to the staple cartridge)
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Product views
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Back view
1Interface ports
1
2
2 Power connection
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Interface ports
1 Hi-speed USB 2.0 printing port
2 Foreign interface harness for connecting third-party devices
3 Local area network (LAN) Ethernet (RJ-45) network port
4 USB port for connecting external USB devices
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5 Fax port (RJ-11)
6 EIO interface expansion slot
7 Slot for a cable-type security lock
Serial number and model number location
The model number and serial number are listed on an identification label located on the back of the
product. The serial number contains information about the country/region of origin, the product
version, production code, and the production number of the product.
Model name Model number
CM4540 MFP CC419A
CM4540f MFP CC420A
CM4540fskm MFP CC421A
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Product views
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Control-panel layout
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1 Hardware integration pocket Area for adding third-party security devices
2 Touchscreen graphical display Use the touchscreen to open and set up all product
3 Brightness-adjustment button Use this button to increase or decrease the brightness of
4 Numeric keypad Use this area to specify the number of copies and other
5 Sleep button If the product is inactive for a long period of time, it
13 11
functions.
the touchscreen display.
numeric values.
automatically enters a sleep mode. To place the product
into sleep mode or to reactivate the product, press the
Sleep button.
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6 Reset button Resets the job settings to factory or user-defined default
values.
7 Stop button Stops the active job and opens the Job Status screen.
8 Start button Begins a copy job, starts digital sending, starts a fax job,
or continues a job that has been interrupted.
9 Pause button Use this button to indicate a required pause for a fax
number.
10 Attention light Indicates that the product has a condition that requires
intervention. Examples include an empty paper tray or an
error message.
11 Data light Indicates that the product is receiving data.
12 Ready light Indicates that the product is ready to begin processing any
job.
13 Backspace button Clears the active text or number field, and returns values
to the default settings.
14 USB port (on the bottom edge of the hinged control panel) Connect a USB flash drive for walk-up printing and
scanning.
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