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COLOR LASERJET ENTERPRISE CM4540
MFP SERIES
User Guide
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HP Color LaserJet Enterprise CM4540
MFP Series
User Guide
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Copyright and License
© 2010 Copyright Hewlett-Packard
Development Company, L.P.
Trademark Credits
®
, Acrobat®, and PostScript® are
Adobe
trademarks of Adobe Systems Incorporated.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CC419-90901
Edition 2, 10/2010
Corel® is a trademark or registered
trademark of Corel Corporation or Corel
Corporation Limited.
Intel® Core™ is a trademark of Intel
Corporation in the U.S. and other countries.
Microsoft®, Windows®, Windows® XP,
and Windows Vista® are U.S. registered
trademarks of Microsoft Corporation.
PANTONE® is Pantone, Inc's checkstandard trademark for color.
®
is a registered trademark of The
UNIX
Open Group.
ENERGY STAR and the ENERGY STAR mark
are registered U.S. marks.
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Conventions used in this guide
TIP: Tips provide helpful hints or shortcuts.
NOTE: Notes provide important information to explain a concept or to complete a task.
CAUTION: Cautions indicate procedures that you should follow to avoid losing data or damaging
the product.
WARNING! Warnings alert you to specific procedures that you should follow to avoid personal
injury, catastrophic loss of data, or extensive damage to the product.
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iv Conventions used in this guide ENWW
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Table of contents
1 Product basics .................................................................................................................. 1
Product comparison .................................................................................................................. 2
Environmental features .............................................................................................................. 3
Accessibility features ................................................................................................................ 4
Product views .......................................................................................................................... 5
Front view ................................................................................................................ 5
CM4540 MFP ........................................................................................... 5
CM4540f MFP .......................................................................................... 6
CM4540fskm MFP ..................................................................................... 7
Back view ................................................................................................................ 8
Interface ports ........................................................................................................... 9
Serial number and model number location ................................................................... 9
Control-panel layout ................................................................................................ 10
Control-panel help .................................................................................... 11
Touchscreen navigation ........................................................................................... 12
Buttons on the touchscreen ........................................................................ 14
2 Control panel menus ....................................................................................................... 15
Control panel menus .............................................................................................................. 16
Administration menu ............................................................................................................... 18
Reports menu .......................................................................................................... 18
General Settings menu ............................................................................................. 19
Copy Settings menu ................................................................................................. 23
Scan/Digital Send Settings menu .............................................................................. 27
Fax Settings menu ................................................................................................... 29
Print Settings menu .................................................................................................. 33
Print Options menu .................................................................................................. 34
Display Settings menu .............................................................................................. 35
Manage Supplies menu ........................................................................................... 37
Manage Trays menu ................................................................................................ 38
Stapler/Stacker Settings menu .................................................................................. 39
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Network Settings menu ............................................................................................ 39
Troubleshooting menu .............................................................................................. 42
Device Maintenance menu ...................................................................................................... 45
Backup/Restore menu .............................................................................................. 45
Calibration/Cleaning menu ...................................................................................... 45
USB Firmware Upgrade menu ................................................................................... 46
Service menu .......................................................................................................... 46
3 Software for Windows ................................................................................................... 47
Supported operating systems for Windows ................................................................................ 48
Supported printer drivers for Windows ..................................................................................... 49
Select the correct printer driver for Windows ............................................................................. 50
HP Universal Print Driver (UPD) ................................................................................. 51
UPD installation modes ............................................................................. 51
Priority for print settings .......................................................................................................... 52
Change printer-driver settings for Windows ............................................................................... 53
Change the settings for all print jobs until the software program is closed ....................... 53
Change the default settings for all print jobs ............................................................... 53
Change the product configuration settings .................................................................. 53
Remove software for Windows ................................................................................................ 54
Supported utilities for Windows ............................................................................................... 55
HP Web Jetadmin ................................................................................................... 55
HP Embedded Web Server ....................................................................................... 55
Software for other operating systems ........................................................................................ 56
4 Use the product with Mac ............................................................................................... 57
Software for Mac ................................................................................................................... 58
Supported operating systems for Mac ........................................................................ 58
Supported printer drivers for Mac ............................................................................. 58
Install software for Mac operating systems .................................................................. 58
Install software for Mac computers connected directly to the product .............. 58
Install software for Mac computers on a wired network ................................. 59
Configure the IP address ............................................................ 59
Install the software ..................................................................... 60
Remove software from Mac operating systems ............................................................ 61
Priority for print settings for Mac ............................................................................... 63
Change printer-driver settings for Mac ....................................................................... 63
Software for Mac computers ..................................................................................... 64
HP Utility for Mac ..................................................................................... 64
Open the HP Printer Utility .......................................................... 64
HP Utility features ...................................................................... 64
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Supported utilities for Mac ....................................................................................... 65
HP Embedded Web Server ........................................................................ 65
Print with Mac ....................................................................................................................... 66
Cancel a print job with Mac ..................................................................................... 66
Change the paper size and type with Mac ................................................................. 66
Create and use printing presets with Mac .................................................................. 66
Resize documents or print on a custom paper size with Mac ........................................ 67
Print a cover page with Mac ..................................................................................... 67
Use watermarks with Mac ........................................................................................ 67
Print multiple pages on one sheet of paper with Mac ................................................... 68
Print on both sides (duplex) with Mac ........................................................................ 68
Store jobs with Mac ................................................................................................ 69
Set the color options with Mac .................................................................................. 69
Solve problems with a Mac ..................................................................................................... 70
5 Connect the product ........................................................................................................ 71
Printer sharing disclaimer ........................................................................................................ 72
Connect with USB .................................................................................................................. 73
CD installation ........................................................................................................ 73
Connect to a network ............................................................................................................. 73
Supported network protocols .................................................................................... 74
Install the product on a wired network ....................................................................... 75
Configure the IP address ........................................................................... 75
Install the software .................................................................................... 77
Configure network settings ....................................................................................... 78
View or change network settings ................................................................ 78
Set or change the network password .......................................................... 78
Manually configure IPv4 TCP/IP parameters from the control panel ................ 79
Manually configure IPv6 TCP/IP parameters from the control panel ................ 80
6 Paper and print media ................................................................................................... 81
Understand paper use ............................................................................................................ 82
Special paper guidelines .......................................................................................... 82
Change the printer driver to match the paper type and size in Windows ...................................... 84
Supported paper sizes ............................................................................................................ 85
Supported paper types ........................................................................................................... 88
Load paper trays .................................................................................................................... 90
Load Tray 1 ............................................................................................................ 90
Load Tray 2 and optional Trays 3, 4, and 5 with standard-size paper ........................... 92
Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper .............................. 93
Tray and bin capacity .............................................................................................. 96
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Paper orientation for loading trays ............................................................................ 98
Paper orientation for loading Tray 1 ........................................................... 98
Paper orientation for loading Tray 2 or Trays 3, 4, and 5 ........................... 100
Configure trays .................................................................................................................... 101
Configure a tray when loading paper ...................................................................... 101
Configure a tray to match print job settings .............................................................. 101
Configure a tray by using the control panel .............................................................. 101
Automatic paper sensing (auto-sense mode) ............................................................. 102
Auto-sense settings ................................................................................. 102
Select an output bin (fskm models only) ................................................................................... 103
7 Manage supplies .......................................................................................................... 105
Print cartridge information ..................................................................................................... 106
Supplies views ..................................................................................................................... 107
Print cartridge views .............................................................................................. 107
Manage print cartridges ....................................................................................................... 108
Settings for print cartridges ..................................................................................... 108
Print when a print cartridge is at estimated end of life ................................. 108
Enable or disable the Very Low Settings options from the control panel ......... 108
Recycle supplies .................................................................................................... 109
Print-cartridge storage ............................................................................................ 109
HP policy on non-HP print cartridges ....................................................................... 109
HP fraud hotline and Web site ................................................................................ 109
Replacement instructions ....................................................................................................... 110
Replace print cartridges ......................................................................................... 110
Replace the toner collection unit .............................................................................. 112
Replace the staple cartridge ................................................................................... 115
Solve problems with supplies ................................................................................................. 116
Check the print cartridges ...................................................................................... 116
Inspect the print cartridge for damage ...................................................... 117
Repeating defects ................................................................................... 118
Print the Supplies Status page .................................................................. 119
Interpret control panel messages for supplies ............................................................ 120
8 Print tasks .................................................................................................................... 127
Cancel a print job with Windows .......................................................................................... 128
Basic print tasks with Windows .............................................................................................. 129
Open the printer driver with Windows ..................................................................... 129
Get help for any printing option with Windows ........................................................ 130
Change the number of print copies with Windows .................................................... 130
Save custom print settings for reuse with Windows .................................................... 131
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Use a printing shortcut with Windows ....................................................... 131
Create printing shortcuts ......................................................................... 132
Improve print quality with Windows ........................................................................ 135
Select the page size with Windows .......................................................... 135
Select a custom page size with Windows .................................................. 135
Select the paper type with Windows ........................................................ 135
Select the paper tray with Windows ......................................................... 135
Select the gloss level with Windows ......................................................... 135
Print on both sides (duplex) with Windows ............................................................... 136
Print multiple pages per sheet with Windows ............................................................ 137
Select page orientation with Windows ..................................................................... 139
Set color options with Windows .............................................................................. 141
Additional print tasks with Windows ...................................................................................... 143
Print colored text as black (grayscale) with Windows ................................................ 143
Print on preprinted letterhead or forms with Windows ................................................ 143
Print on special paper, labels, or transparencies ....................................................... 145
Print the first or last page on different paper with Windows ........................................ 148
Scale a document to fit page size with Windows ...................................................... 150
Add a watermark to a document with Windows ....................................................... 152
Create a booklet with Windows .............................................................................. 152
Select output options with Windows (fskm models only) ............................................. 154
Select an output bin with Windows .......................................................... 154
Select staple options with Windows .......................................................... 155
Use job storage features with Windows ................................................................... 157
Create a stored job with Windows ........................................................... 157
Print a stored job .................................................................................... 158
Delete a stored job ................................................................................. 159
Set job storage options with Windows ...................................................... 159
Print one copy for proof before printing all the copies .................. 159
Temporarily store a personal job on the product and print it later .. 160
Temporarily store a job on the product ....................................... 160
Permanently store a job on the product ...................................... 160
Make a permanently stored job private so that anyone who tries
to print it must provide a PIN .................................................... 161
Receive notification when someone prints a stored job ................. 161
Set the user name for a stored job ............................................. 161
Specify a name for the stored job .............................................. 161
Print special jobs with Windows ............................................................................. 162
Print business graphics or marketing material ............................................. 162
Supported glossy paper ........................................................... 162
Print weatherproof maps and outdoor signs ............................................... 163
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Supported tough paper ............................................................ 163
Set the duplex alignment ......................................................................... 163
Walk-up USB printing ........................................................................................................... 164
9 Color ............................................................................................................................ 167
Adjust color ......................................................................................................................... 168
Change the color theme for a print job .................................................................... 168
Change the color options ....................................................................................... 169
Manual color options ............................................................................................. 170
Use the HP EasyColor option .................................................................................. 171
Match colors ....................................................................................................................... 172
Sample book color matching .................................................................................. 172
Print color samples ................................................................................................ 173
PANTONE® color matching ................................................................................... 173
10 Copy .......................................................................................................................... 175
Use copy functions ............................................................................................................... 176
Copy ................................................................................................................... 176
Cancel a copy job ................................................................................................ 176
Reduce or enlarge a copy image ............................................................................ 177
Collate a copy job ................................................................................................ 178
Make color copies or black and white copies ........................................................... 178
Copy settings ....................................................................................................................... 179
Change copy quality ............................................................................................. 179
Optimize the copy image for text or pictures ............................................. 179
Check the scanner glass for dirt or smudges .............................................. 179
Adjust the copy lightness/darkness ........................................................... 181
Define custom copy settings .................................................................................... 183
Set the paper size and type for copying on special paper .......................................... 183
Restore copy default settings ................................................................................... 184
Copy a book ....................................................................................................................... 185
Copy a photo ...................................................................................................................... 186
Create a stored copy job ...................................................................................................... 187
Copy mixed-size originals ..................................................................................................... 188
Copy on both sides (duplex) .................................................................................................. 189
Use Job Build mode .............................................................................................................. 190
11 Scan and send documents .......................................................................................... 191
Set up scan/send features ..................................................................................................... 192
Use scan/send functions ....................................................................................................... 194
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Sign in ................................................................................................................. 194
Change default scan/send settings from the product control panel .............................. 194
Send a scanned document .................................................................................................... 195
Send a scanned document to a network folder .......................................................... 195
Send a scanned document to a folder in the product memory ..................................... 196
Send a scanned document to a USB flash drive ........................................................ 197
Send to e-mail ....................................................................................................... 198
Supported protocols ............................................................................... 199
Configure e-mail server settings ................................................................ 199
Send a scanned document to one or more e-mail addresses ........................ 200
Use the address book ............................................................................. 202
Add contacts to the address book from the product control panel .. 202
Send a document to e-mail by using the address book ................. 203
12 Fax ............................................................................................................................ 205
Setup .................................................................................................................................. 206
Introduction .......................................................................................................... 206
HP LaserJet Analog Fax Accessory 500 features ....................................................... 206
Verify fax operation .............................................................................................. 207
Required fax settings ............................................................................................. 207
Fax Setup Wizard .................................................................................. 208
Set or verify the date and time ................................................................. 209
Set or verify the date/time format ............................................................. 209
Set fax settings ..................................................................................................................... 210
Remote fax configuration ....................................................................................... 210
Web browser ........................................................................................ 210
HP Web Jetadmin .................................................................................. 210
HP MFP Digital Sending Software Configuration Utility ............................... 211
Send fax settings ................................................................................................... 211
Fax send setup ....................................................................................... 211
Fax Setup Wizard ................................................................... 211
Fax dialing settings .................................................................. 213
General fax send settings ......................................................... 217
Set billing codes ...................................................................... 219
Default job options ................................................................................. 220
Image preview ........................................................................ 221
Set the outgoing fax resolution .................................................. 221
Original sides ......................................................................... 222
Notification ............................................................................ 222
Content orientation .................................................................. 223
Original size .......................................................................... 223
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Image adjustment .................................................................... 224
Optimize text/picture .............................................................. 224
Job build ................................................................................ 225
Blank page suppression ........................................................... 225
Receive fax settings ............................................................................................... 226
Fax receive setup ................................................................................... 226
Set the ringer volume ............................................................... 226
Set rings-to-answer .................................................................. 226
Set fax receive speed ............................................................... 227
Set ring interval ....................................................................... 227
Set ring frequency ................................................................... 227
Enable or disable the fax printing schedule ............................................... 228
Block incoming faxes .............................................................................. 228
Create a blocked-fax list ........................................................... 229
Delete numbers from the blocked-fax list ..................................... 229
Initiate polling receive .............................................................. 229
Default job options ................................................................................. 230
Notification ............................................................................ 230
Stamp received faxes (incoming faxes) ...................................... 231
Set fit-to-page .......................................................................... 231
Set the paper selection ............................................................. 232
Set the output bin .................................................................... 232
Set the sides ........................................................................... 233
Set the paper tray .................................................................................. 233
Fax archive and forwarding ................................................................................... 233
Enable fax archiving ............................................................................... 234
Enable fax forwarding ............................................................................ 234
Use Fax .............................................................................................................................. 235
Fax feature screen ................................................................................................. 235
Status message bar ............................................................................................... 236
Send a fax ........................................................................................................... 236
Send a fax by entering numbers manually ................................................. 237
Send a fax using speed dial .................................................................... 238
Search a speed-dial list by name .............................................................. 238
Send a fax by using fax address book numbers ......................................... 239
Fax address book search ........................................................................ 240
Cancel a fax ........................................................................................................ 240
Cancel the current fax transmission ........................................................... 240
Cancel pending faxes ............................................................................. 240
Receive faxes ....................................................................................................... 241
Create or delete speed dial lists .............................................................................. 241
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Create a speed dial list ........................................................................... 241
Delete a speed dial list ............................................................................ 243
Delete a single number from the speed dial list .......................................... 244
Add a number to an existing speed dial list ............................................... 245
Voice Calls and Retries .......................................................................................... 246
Fax Call Report ...................................................................................... 246
Fax Activity Log ..................................................................................... 247
T.30 Report ........................................................................................... 247
Scheduling fax printing (memory lock) ..................................................................... 247
Use Fax over VoIP networks .................................................................................... 248
Solve fax problems ............................................................................................................... 249
Is your fax set up correctly? .................................................................................... 249
What type of phone line are you using? .................................................... 249
Are you using a surge-protection device? .................................................. 249
Are you using a phone company voice-messaging service or an answering
machine? .............................................................................................. 250
Does your phone line have a call-waiting feature? ...................................... 250
Check fax accessory status ..................................................................................... 250
Fax feature is not operating .................................................................................... 251
General fax problems ............................................................................................ 251
Problems with receiving faxes ................................................................................. 252
Problems with sending faxes ................................................................................... 253
Error codes .......................................................................................................... 254
Fax error messages ............................................................................................... 254
Send-fax messages ................................................................................. 256
Receive-fax messages ............................................................................. 258
Fax reports ........................................................................................................... 259
Fax activity log ...................................................................................... 259
Billing code report .................................................................................. 260
Blocked fax list report ............................................................................. 260
Speed dial list report .............................................................................. 260
Fax call report ....................................................................................... 260
Clear the fax activity log ......................................................................... 260
Service settings ..................................................................................................... 261
Settings in the Troubleshooting menu ........................................................ 261
Settings in the Resets menu ...................................................................... 261
Firmware upgrades ............................................................................................... 262
13 Manage and maintain ................................................................................................ 263
Print information pages ......................................................................................................... 264
Use the HP Embedded Web Server ........................................................................................ 266
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Open the HP Embedded Web Server by using a network connection .......................... 266
HP Embedded Web Server features ......................................................................... 267
Information tab ...................................................................................... 267
General tab ........................................................................................... 267
Copy/Print tab ....................................................................................... 268
Scan/Digital Send tab ............................................................................ 268
Fax tab ................................................................................................. 269
Troubleshooting tab ................................................................................ 270
Security tab ........................................................................................... 270
Networking tab ...................................................................................... 271
Other Links list ....................................................................................... 271
Use HP Web Jetadmin software ............................................................................................. 272
Product security features ........................................................................................................ 273
Security statements ................................................................................................ 273
IP Security ............................................................................................. 273
Secure the HP Embedded Web Server ..................................................................... 273
Encryption support: HP Encrypted High Performance Hard Disks ................................. 273
Secure stored jobs ................................................................................................. 274
Lock the control panel menus .................................................................................. 274
Lock the formatter .................................................................................................. 274
Economy settings ................................................................................................................. 275
Optimize speed or energy use ................................................................................ 275
Powersave modes ................................................................................................. 275
Set sleep mode ...................................................................................... 275
Set sleep delay ...................................................................................... 276
Set the sleep schedule ............................................................................. 276
Install external I/O cards ...................................................................................................... 277
Clean the product ................................................................................................................ 279
Clean the paper path ............................................................................................ 279
Clean the scanner glass ......................................................................................... 279
Product updates ................................................................................................................... 282
14 Solve problems ........................................................................................................... 283
Self help ............................................................................................................................. 284
Solve problems checklist ....................................................................................................... 285
Factors that affect product performance ................................................................... 286
Restore factory settings ......................................................................................................... 287
Interpret control-panel messages ............................................................................................ 288
Control-panel message types .................................................................................. 288
Control-panel messages ......................................................................................... 288
Paper feeds incorrectly or becomes jammed ............................................................................ 289
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The product does not pick up paper ........................................................................ 289
The product picks up multiple sheets of paper ........................................................... 289
Prevent paper jams ................................................................................................ 289
Clear jams ........................................................................................................... 290
Jam locations ......................................................................................... 290
Clear jams in the document feeder ........................................................... 292
Clear paper jams in the stapler ................................................................ 293
Clear staple jams ................................................................................... 294
Clear jams in the output bin area ............................................................. 297
Clear jams from under the top cover ......................................................... 297
Clear jams in the right door ..................................................................... 299
Clear jams in Tray 1 ............................................................................... 302
Clear jams in Trays 2, 3, 4, or 5 .............................................................. 304
Clear jams in the lower-right door (Trays 3, 4, or 5) ................................... 305
Change jam recovery ............................................................................. 306
Improve print quality ............................................................................................................. 307
Select a paper type ............................................................................................... 307
Use paper that meets HP specifications .................................................................... 307
Print a cleaning page ............................................................................................ 308
Calibrate the product ............................................................................................. 308
Set the image registration ....................................................................................... 308
Internal print-quality-test pages ................................................................................ 309
Check the print cartridge ........................................................................................ 309
Use the printer driver that best meets your printing needs ........................................... 310
Improve print quality for copies ............................................................................... 311
The product does not print or it prints slowly ............................................................................ 312
The product does not print ...................................................................................... 312
The product prints slowly ........................................................................................ 313
Solve walk-up USB printing problems ...................................................................................... 314
The Open from USB menu does not open when you insert the USB accessory ............... 314
The file does not print from the USB storage accessory ............................................... 314
The file that you want to print is not listed in the Open from USB menu ........................ 315
Solve connectivity problems ................................................................................................... 316
Solve direct-connect problems ................................................................................. 316
Solve network problems ......................................................................................... 316
Poor physical connection ......................................................................... 316
The computer is using the incorrect IP address for the product ...................... 316
The computer is unable to communicate with the product ............................ 317
The product is using incorrect link and duplex settings for the network .......... 317
New software programs might be causing compatibility problems ................ 317
The computer or workstation might be set up incorrectly .............................. 317
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The product is disabled, or other network settings are incorrect .................... 317
Solve product software problems with Windows ...................................................................... 318
Solve product software problems with Mac ............................................................................. 319
The printer driver is not listed in the Print & Fax list .................................................... 319
The product name does not appear in the product list in the Print & Fax list .................. 319
The printer driver does not automatically set up the selected product in the Print & Fax
list ....................................................................................................................... 319
A print job was not sent to the product that you wanted ............................................. 320
When connected with a USB cable, the product does not appear in the Print & Fax list
after the driver is selected. ...................................................................................... 320
You are using a generic printer driver when using a USB connection ........................... 320
Appendix A Product supplies and accessories .................................................................. 321
Order parts, accessories, and supplies ................................................................................... 322
Part numbers ....................................................................................................................... 323
Accessories .......................................................................................................... 323
Cables and interfaces ............................................................................................ 323
Customer self-repair parts ....................................................................................... 323
Appendix B Service and support ...................................................................................... 327
Hewlett-Packard limited warranty statement ............................................................................. 328
HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement .................. 329
Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ........................... 330
Data stored on the print cartridge ........................................................................................... 331
End User License Agreement .................................................................................................. 332
OpenSSL ............................................................................................................................. 334
Customer self-repair warranty service ..................................................................................... 335
Customer support ................................................................................................................. 336
Appendix C Product specifications ................................................................................... 337
Physical specifications .......................................................................................................... 338
Power consumption, electrical specifications, and acoustic emissions .......................................... 338
Environmental specifications .................................................................................................. 338
Appendix D Regulatory information ................................................................................ 339
FCC regulations ................................................................................................................... 340
Environmental product stewardship program ........................................................................... 341
Protecting the environment ...................................................................................... 341
Ozone production ................................................................................................. 341
Power consumption ............................................................................................... 341
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Paper use ............................................................................................................. 341
Plastics ................................................................................................................. 341
HP LaserJet print supplies ....................................................................................... 341
Return and recycling instructions ............................................................................. 342
United States and Puerto Rico .................................................................. 342
Multiple returns (more than one cartridge) .................................. 342
Single returns .......................................................................... 342
Shipping ................................................................................ 342
Non-U.S. returns .................................................................................... 343
Paper .................................................................................................................. 343
Material restrictions ............................................................................................... 343
Disposal of waste equipment by users in private households in the European Union ...... 344
Chemical substances ............................................................................................. 344
Material Safety Data Sheet (MSDS) ......................................................................... 344
For more information ............................................................................................. 344
Declaration of Conformity ..................................................................................................... 345
Declaration of Conformity (fax models) ................................................................................... 347
Safety statements ................................................................................................................. 349
Laser safety .......................................................................................................... 349
Canadian DOC regulations .................................................................................... 349
VCCI statement (Japan) .......................................................................................... 349
Power cord instructions .......................................................................................... 349
Power cord statement (Japan) ................................................................................. 349
EMC statement (China) .......................................................................................... 350
EMC statement (Korea) .......................................................................................... 350
EMI statement (Taiwan) .......................................................................................... 350
Laser statement for Finland ..................................................................................... 350
Substances Table (China) ....................................................................................... 351
Restriction on Hazardous Substances statement (Turkey) ............................................. 351
Additional statements for telecom (fax) products ....................................................................... 352
EU Statement for Telecom Operation ....................................................................... 352
New Zealand Telecom Statements ........................................................................... 352
Additional FCC statement for telecom products (US) .................................................. 352
Telephone Consumer Protection Act (US) .................................................................. 353
Industry Canada CS-03 requirements ...................................................................... 353
Japan Telecom Mark ............................................................................................. 354
Index ............................................................................................................................... 355
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1 Product basics
Product comparison
●
Environmental features
●
Accessibility features
●
Product views
●
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Product comparison
CM4540 MFP
CC419A
Prints up to 42 pages per minute (ppm) on
●
Letter-size paper and up to 40 ppm on A4size paper
Scans in grayscale up to 36.5 images per
●
minute (ipm) for Letter-size pages and up to
35 ipm for A4-size pages
Scans in color up to 21 images per minute
●
(ipm) for Letter-size pages and up to 20 ipm
for A4-size pages
Digital sending features, including sending
●
to e-mail, network folders, and a USB flash
drive.
100-sheet multipurpose input tray (Tray 1)
●
500-sheet input tray (Tray 2)
●
50-sheet document feeder for copying and
●
scanning
Flatbed scanner that holds pages up to
●
Legal size
This model has the same features as the CM4540 MFP model, with the following differences:
Automatic two-sided printing
●
500-sheet, face-down output bin
●
Hi-speed USB 2.0 port
●
HP Jetdirect embedded print server for
●
connecting to a 10/100/1000Base-TX
network
USB port on the control panel for walk-up
●
printing and scanning
Color touchscreen display
●
Hinged control panel to adjust the viewing
●
angle
1280 megabytes (MB) of random access
●
memory (RAM)
HP Encrypted High Performance Hard Disk
●
Hardware integration pocket on the control
●
panel for adding solutions
Color access control
●
CM4540f MFP
CC420A
CM4540fskm MFP
CC421A
HP 500-sheet Paper Feeder (Tray 3) and cabinet (increases the total input capacity to 1100
●
pages)
Analog faxing with the built-in HP Analog Fax Accessory 500
●
This model has the same features as the CM4540 MFP model, with the following differences:
HP 3 x 500-sheet Paper Feeder (Trays 3, 4, and 5) and stand (increases the total input capacity
●
to 2100 pages)
HP 900-sheet 3-bin Stapling Mailbox (replaces the 500-sheet output bin)
●
Analog faxing with the built-in HP Analog Fax Accessory 500
●
2 Chapter 1 Product basics ENWW
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Environmental features
Duplex Save paper by using duplex printing as your default print setting.
Print multiple pages per sheet Save paper by printing two or more pages of a document side-by-side on one sheet of paper.
Access this feature through the printer driver.
Recycling Reduce waste by using recycled paper.
Recycle print cartridges by using the HP return process.
Energy savings Save energy by initiating sleep mode for the product.
HP Smart Web printing Use HP Smart Web printing to select, store, and organize text and graphics from multiple
Web pages and then edit and print exactly what you see onscreen. It gives you the control
you need for printing meaningful information while minimizing waste.
Download HP Smart Web printing from this Web site:
Job storage Use the job storage features to manage print jobs. By using job storage, you activate printing
while you are at the shared product, eliminating lost print jobs that are then reprinted.
www.hp.com/go/smartweb.
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Environmental features
3
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Accessibility features
The product includes several features that aid you with accessibility issues.
Online user guide that is compatible with text screen-readers.
●
Print cartridges can be installed and removed by using one hand.
●
All doors and covers can be opened by using one hand.
●
Paper can be loaded in Tray 1 by using one hand.
●
The control-panel display rotates up to adjust the viewing angle.
●
4 Chapter 1 Product basics ENWW
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Product views
Front view
CM4540 MFP
2
3
1
11
10
1 Standard output bin
2 Document feeder cover (access for clearing jams)
4
5
6
7
8
9
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3 Document feeder input tray
4 Document feeder output bin
5 Control panel with color touchscreen display
6 Top-cover-release lever (access for clearing jams)
7 Handle for the right door (access for clearing jams)
8 On-off button
9 Handle for Tray 1
10 Tray 2
11 Handle for the front cover (access to the print cartridges and the toner collection unit)
Product views
5
Page 26
CM4540f MFP
2
1
14
13
3
4
5
6
7
8
9
10
11
12
1 Standard output bin
2 Document feeder cover (access for clearing jams)
3 Document feeder input tray
4 Document feeder output bin
5 Control panel with color touchscreen display
6 Top-cover-release lever (access for clearing jams)
7 Handle for the right door (access for clearing jams)
8 On-off button
9 Handle for Tray 1
10 Tray 2
11 Tray 3
12 Handle for lower-right door (access for clearing jams)
13 Storage cabinet
14 Handle for the front cover (access to the print cartridges and the toner collection unit)
6 Chapter 1 Product basics ENWW
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CM4540fskm MFP
2
1
17
16
15
14
3
4
1 Mailbox output bins
2 HP Stapling Mailbox accessory
5
6
7
8
9
10
11
12
13
3 Document feeder cover (access for clearing jams)
4 Document feeder input tray
5 Document feeder output bin
6 Control panel with color touchscreen display
7 Top-cover-release lever (access for clearing jams)
8 Handle for the right door (access for clearing jams)
9 On-off button
10 Handle for Tray 1
11 Tray 2
12 Tray 3
13 Handle for lower-right door (access for clearing jams)
14 Tray 4
15 Tray 5
16 Handle for the front cover (access to the print cartridges and the toner collection unit)
17 Stapler release lever (access to the staple cartridge)
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7
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Back view
1Interface ports
1
2
2 Power connection
8 Chapter 1 Product basics ENWW
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Interface ports
1 Hi-speed USB 2.0 printing port
2 Foreign interface harness for connecting third-party devices
3 Local area network (LAN) Ethernet (RJ-45) network port
4 USB port for connecting external USB devices
1
2
3
4
5
6
7
5 Fax port (RJ-11)
6 EIO interface expansion slot
7 Slot for a cable-type security lock
Serial number and model number location
The model number and serial number are listed on an identification label located on the back of the
product. The serial number contains information about the country/region of origin, the product
version, production code, and the production number of the product.
Model name Model number
CM4540 MFP CC419A
CM4540f MFP CC420A
CM4540fskm MFP CC421A
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Product views
9
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Control-panel layout
1
2
3
4
5
6
7
8
14
1 Hardware integration pocket Area for adding third-party security devices
2 Touchscreen graphical display Use the touchscreen to open and set up all product
3 Brightness-adjustment button Use this button to increase or decrease the brightness of
4 Numeric keypad Use this area to specify the number of copies and other
5 Sleep button If the product is inactive for a long period of time, it
13 11
functions.
the touchscreen display.
numeric values.
automatically enters a sleep mode. To place the product
into sleep mode or to reactivate the product, press the
Sleep button.
12
10
9
6 Reset button Resets the job settings to factory or user-defined default
values.
7 Stop button Stops the active job and opens the Job Status screen.
8 Start button Begins a copy job, starts digital sending, starts a fax job,
or continues a job that has been interrupted.
9 Pause button Use this button to indicate a required pause for a fax
number.
10 Attention light Indicates that the product has a condition that requires
intervention. Examples include an empty paper tray or an
error message.
11 Data light Indicates that the product is receiving data.
12 Ready light Indicates that the product is ready to begin processing any
job.
13 Backspace button Clears the active text or number field, and returns values
to the default settings.
14 USB port (on the bottom edge of the hinged control panel) Connect a USB flash drive for walk-up printing and
scanning.
10 Chapter 1 Product basics ENWW
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Control-panel help
The product has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
in the upper-right corner of the screen.
If the product alerts you of an error or warning, touch the error
message that describes the problem. The message also contains instructions to help solve the problem.
or warning button to open a
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Product views
11
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Touchscreen navigation
The home screen provides access to the product features, and it indicates the current status of the
product.
NOTE: HP regularly updates features that are available in the product firmware. To take advantage
of the most current features, update the product firmware. To download the most recent firmware
upgrade, go to
NOTE: Depending on how the product has been configured, the features that appear on the home
screen can vary.
www.hp.com/go/cljcm4540mfp_firmware.
2 3
HP LaserJet
4
5
6
1
DDMMYYYY 00.00 AM
789
1 Features Depending on how the product is configured, the features that appear in this area can include
any of the following items:
Copy
●
Fax
●
E-mail
●
Save to Network Folder
●
Save to USB
●
Save to Device Memory
●
Open from USB
●
Open from Device Memory
●
Quick Sets
●
Job Status
●
Supplies
●
Trays
●
Administration
●
Device Maintenance
●
2 Product status The status line provides information about the overall product status.
3 Copy type Shows whether copies are color.
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4 Copy count The copy count box indicates the number of copies that the product is set to make.
5 Help button Touch the Help button to open the embedded help system.
6 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.
7 Sign In or Sign Out Touch the Sign In button to access secured features.
Touch the Sign Out button to sign out of the product if you have signed in for access to
secured features. After you sign out, the product restores all options to the default settings.
8 Network Address Touch the Network Address button to find information about the network connection.
NOTE: Depending on the product configuration, this button might not appear.
9 Date and time The current date and time appear here. You can select the format that the product uses to
show the date and time, for example 12-hour format or 24-hour format.
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Buttons on the touchscreen
The status line on the touchscreen provides information about the product status. Various buttons can
appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using.
NOTE: The name of this button changes for each feature. For example, in the Copy feature, the button
is named Start Copy.
Stop button. If the product is processing a print or fax job, the Stop button appears instead of the Start
button. Touch the Stop button to halt the current job. The product prompts you to cancel the job or to
resume it.
Warning button. The warning button appears when the product has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system.
14 Chapter 1 Product basics ENWW
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2 Control panel menus
Control panel menus
●
Administration menu
●
Device Maintenance menu
●
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Page 36
Control panel menus
The product has many menus on the control panel Home screen to help you perform tasks and
configure settings.
NOTE: To learn about each menu option, touch the Help button in the upper-right corner of the
screen for that option.
NOTE: HP regularly updates features that are available in the product firmware. To take advantage
of the most current features, update the product firmware. To download the most recent firmware
upgrade, go to
Table 2-1 Menus on the Home screen
Menu Description
Initial Setup This menu appears when you first turn the product on. Use it to set the language, to set the
Copy Use this menu to make copies of documents.
www.hp.com/go/cljcm4540mfp_firmware.
date and time, to configure essential fax and e-mail settings, and to enable the Open from
USB feature.
After you have completed the initial setup, you have the option to hide this menu.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Fax Use this menu to send a fax from the product. This menu is available only for products that
have a fax accessory. For this menu to appear on the control panel, this feature must be set up
by using the Initial Setup menu or by using the HP Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
E-mail Use this menu to scan documents and send them as an e-mail attachment. For this menu to
appear on the control panel, this feature must be set up by using the Initial Setup menu, by
using the HP Scan to Email Setup Wizard during software installation, or by using the HP
Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Save to USB Use this menu to scan documents and save them on a USB flash drive. For this menu to appear
on the control panel, this feature must be set up by using the HP Embedded Web Server.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Save to Network Folder Use this menu to scan documents and save them to a shared folder on the network. For this
menu to appear on the control panel, this feature must be set up by using the HP Embedded
Web Server or by using the HP Save to Folder Setup Wizard during software installation.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Open from USB Use this menu to open and print a document stored on a USB flash drive. For this menu to
appear on the control panel, this feature must be set up by using the Initial Setup menu.
16 Chapter 2 Control panel menus ENWW
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Table 2-1 Menus on the Home screen (continued)
Menu Description
Save to Device Memory Use this menu to scan documents and save them to the hard disk in the product.
Several options are available for customizing jobs. These settings are temporary. After you
have finished the job, the product returns to the default settings.
Open from Device Memory Use this menu to open and print a document stored on the product hard drive.
Quick Sets Use this menu to access preset job options for jobs that you scan and send by fax or e-mail, or
jobs that you scan and save to a USB flash drive, the product hard disk, or to a folder on the
network.
Set up Quick Sets by using the HP Embedded Web Server or HP Web Jetadmin.
Job Status Use this menu to see the status of all active jobs.
Trays Use this menu to see the current status of each tray. You can also use this menu to configure
the paper size and type settings for each tray.
Supplies Use this menu to see the current status of product supplies, such as print cartridges. Information
about ordering new supplies is also available.
Administration Use this menu to print reports and configure default settings for the product. The Administration
menu has several sub-menus. See the sections that follow for details about these menus.
Device Maintenance Use this menu to calibrate and clean the product and to backup and restore data. See the
sections that follow for details about these menus.
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17
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Administration menu
You can perform basic product setup by using the Administration menu. Use the HP Embedded Web
Server for more advanced product setup. To open the HP Embedded Web Server, enter the product IP
address or host name in the address bar of a Web browser.
Reports menu
To display: At the product control panel, select the Administration menu, and then select the Reports
menu.
Table 2-2 Reports menu
First level Second level Values
Configuration/Status Pages Administration Menu Map Print
View
Current Settings Page Print
View
Configuration Page Print
View
Supplies Status Page Print
View
Usage Page Print
View
File Directory Page Print
View
Color Usage Job Log Print
Fax Reports Fax Activity Log Print
View
Billing Codes Report Print
View
Blocked Fax List Print
View
Speed Dial List Print
View
Fax Call Report Print
View
18 Chapter 2 Control panel menus ENWW
Page 39
Table 2-2 Reports menu (continued)
First level Second level Values
Other Pages Demonstration Page Print
Color Samples for RGB Print
CMYK Values Print
PCL Font List Print
PS Font List Print
General Settings menu
To display: At the product control panel, select the Administration menu, and then select the General
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-3 General Settings menu
First level Second level Third level Fourth level Values
Date/Time Settings Date/Time Format Date Format DD/MMM/YYYY
MMM/DD/YYYY
YYYY/MMM/DD
Time Format 12 hour (AM/PM)
24 hours
Date/Time Date Select the date from a
pop-up calendar.
Time Select the time from a
pop-up keypad.
Time Zone Select the time zone from
a list.
Adjust for Daylight
Savings
Energy Settings Sleep Schedule A list of scheduled events
displays.
+ (Add)
Edit
Event Type Wake Up
Checkbox
Edit
Delete
Event Time
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Administration menu
Sleep
19
Page 40
Table 2-3 General Settings menu (continued)
First level Second level Third level Fourth level Values
Event Days Select days of the week
from a list.
Sleep Delay Enter a value between 1
and 120 minutes.
The default value is 45
minutes.
Optimum Speed/Energy
Usage
Print Quality Adjust Color Highlights Cyan Density
Midtones Cyan Density
Shadows Cyan Density
Faster First Page*
Magenta Density
Yellow Density
Black Density
Magenta Density
Yellow Density
Black Density
Magenta Density
Yellow Density
Save Energy
Save More Energy
Save Most Energy
-5 to 5
-5 to 5
-5 to 5
Black Density
Image Registration Adjust Tray <X> Print Test Page
X1 Shift
Y1 Shift
X2 Shift
Y2 Shift
Auto Sense Behavior Tray 1 Sensing Full sensing
Tray X Sensing Expanded sensing
-5.00 mm to 5.00 mm
Expanded sensing*
Transparency Only
Transparency Only
20 Chapter 2 Control panel menus ENWW
Page 41
Table 2-3 General Settings menu (continued)
First level Second level Third level Fourth level Values
Adjust Paper Types Select from a list of paper
types that the product
supports. The available
options are the same for
each paper type.
Resistance Mode Normal mode
Humidity Mode Normal
Pre-Rotation Mode Off
Fuser Temp Mode Normal
Paper Curl Mode Normal
Print Mode Select from a list of print
modes.
Up
Down
High
On
Up
Down
Reduced
Optimize Normal Paper Standard*
Smooth
Heavy Paper Standard*
Smooth
Envelope Control Normal*
Reduced Temperature
multipurpose mode
Environment Normal*
Low Temp
Line Voltage Normal*
Low Voltage
Tray 1 Normal*
Alternate
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21
Page 42
Table 2-3 General Settings menu (continued)
First level Second level Third level Fourth level Values
Background Normal*
Alternate 1
Alternate 2
Alternate 3
Uniformity Control Normal*
Alternate 1
Alternate 2
Alternate 3
Tracking Control On*
Off
Registration Normal*
Alternate
Transfer Control Normal*
Alternate 1
Alternate 2
Alternate 3
Fuser Temp Normal*
Alternate
Edge Control Off
Light
Normal*
Maximum
Jam Recovery Auto*
Off
On
Manage Stored Jobs Quick Copy Job Storage
Limit
1-300
Default = 32
22 Chapter 2 Control panel menus ENWW
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Table 2-3 General Settings menu (continued)
First level Second level Third level Fourth level Values
Quick Copy Job Held
Timeout
Default Folder Name for
Stored Jobs
Sort Stored Jobs By Job Name*
Hold Off Print Job Enabled*
Restore Factory Settings Address Book
Off*
1 Hour
4 Hours
1 Day
1 Week
Date
Disabled
Calibration
Copy
Digital Send
E-mail
Fax
General
Print
Security
Restrict Color Enable color
Disable color
Color if allowed
Copy Settings menu
To display: At the product control panel, select the Administration menu, and then select the Copy
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
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Administration menu
23
Page 44
Table 2-4 Copy Settings menu
First level Second level Values
Image Preview
NOTE: You might need to upgrade the
firmware to view this menu.
Sides 1-sided original, 1-sided output*
Orientation Portrait*
Color/Black Color Mode Auto detect*
Staple/Collate
NOTE: For models that include an HP
Stapling Mailbox
Make optional*
Require preview
Disable preview
1-sided original, 2-sided output
2-sided original, 1-sided output
2-sided original, 2-sided output
Landscape
Color
Black
Staple None
Top left
Top right
Collate Off
On*
Collate
NOTE: For models that do not include an
HP Stapling Mailbox
Reduce/Enlarge Scaling Automatic
Auto Include Margins
Collate on (Sets in page order)*
Collate off (Pages grouped)
Range X-Y (25-400%)
100%
75%
50%
125%
150%
200%
24 Chapter 2 Control panel menus ENWW
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Table 2-4 Copy Settings menu (continued)
First level Second level Values
Paper Selection Automatic
Tray 1: [Size], [Type]
Tray <X>: [Size], [Type]
Image Adjustment Darkness
Contrast
Background Cleanup
Sharpness
Content Orientation Orientation Portrait*
Landscape
2-Sided Format Book-style
Flip-style
Book-style original; Flip-style copy
Flip-style original; Book-style copy
Output Bin Select from a list of output bins.
Optimize Text/Picture Optimize For* Manually adjust*
Text
Printed picture
Photograph
Pages per Sheet One (1)
Two (2)
Four (4)
Page Order Right, then down
Down, then right
Add Page Borders
Original Size Auto detect*
Select from a list of sizes that the product
supports.
Borders on Each Page
Original Sides 1-sided*
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2-sided
Administration menu
25
Page 46
Table 2-4 Copy Settings menu (continued)
First level Second level Values
Edge-To-Edge Normal (recommended)*
Edge-To-Edge output
Job Build Job Build off*
Job Build on
26 Chapter 2 Control panel menus ENWW
Page 47
Scan/Digital Send Settings menu
To display: At the product control panel, select the Administration menu, and then select the Scan/
Digital Send Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-5 Scan/Digital Send Settings menu
First level Second level Third level Fourth level Values
E-mail Settings
Default Save to Network
Folder Options
Default Save to USB
Options
NOTE: The same
options are available for
each of these features,
except where noted.
Default Job Options Image Preview
Default File Name
Document File Type Select from a list of file
Optimize Text/Picture Optimize For: Manually adjust*
E-mail Setup
NOTE: E-mail Settings
only
E-mail Setup Wizard
Make optional*
NOTE: You might need
to upgrade the firmware
to view this menu.
Require preview
Disable preview
types.
Text
Printed picture
Photograph
Output Quality High (large file)
Medium*
Low (small file)
Original Sides 1-sided
2-sided
Orientation Portrait*
Landscape
Book-style
Flip-style
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Administration menu
27
Page 48
Table 2-5 Scan/Digital Send Settings menu (continued)
First level Second level Third level Fourth level Values
Resolution 600 dpi
400 dpi
300 dpi
200 dpi
150 dpi*
75 dpi
Content Orientation Orientation Portrait*
Landscape
2-Sided Format Book-style*
Flip-style
Color/Black Auto detect
Color
Black/Gray
Black
Original Size
Notification Do not notify*
Notify when job
completes
Notify only if job fails
Print
E-mail*
Image Adjustment Darkness
Contrast
Background Cleanup
Sharpness
Job Build Job Build off*
Job Build on*
Blank Page Suppression Enabled
Disabled*
28 Chapter 2 Control panel menus ENWW
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Table 2-5 Scan/Digital Send Settings menu (continued)
First level Second level Third level Fourth level Values
Digital Send Service
Setup
Allow Transfer to New
Allow Usage of Digital
Sending Software (DSS)
Server
Digital Sending Software
(DSS) Server
Fax Settings menu
To display: At the product control panel, select the Administration menu, and then select the Fax
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-6 Fax Settings menu
First level Second level Third level Fourth level Values
Fax Send Settings Fax Send Setup Fax Setup Wizard
Fax Dialing Settings Fax Dial Volume Off
Low*
High
Dialing Mode Tone*
Pulse
Redial On Busy Range: 0 – 9
Default = 3
Redial On No Answer Range: 0 - 2
Default = 0
Redial Interval 1-5 Minutes
Default = 5 minutes
Detect Dial Tone
Fax Send Speed Fast
Medium
Slow
Dialing Prefix
General Fax Send
Settings
PC Fax Send Enabled*
Disabled
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29
Page 50
Table 2-6 Fax Settings menu (continued)
First level Second level Third level Fourth level Values
Fax Header Prepend*
Overlay
Error Correction Mode Enabled*
Disabled
Fax Number Confirmation Enabled
Disabled*
JBIG Compression Enabled*
Disabled
Billing Codes Enable Billing Codes Off*
On
Minimum Length Range: 1 – 16
Default = 1
Default Billing Code
Allow users to edit billing
codes
Default Job Options Image Preview
NOTE: You might need
to upgrade the firmware
to view this menu.
Resolution Standard (100 x
Original Sides 1-sided*
Orientation Portrait*
Make optional*
Require preview
Disable preview
200dpi)*
Fine (200 x 200dpi)
Superfine (300 x 300dpi)
2-sided
Landscape
Book-style*
Flip-style
30 Chapter 2 Control panel menus ENWW
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Table 2-6 Fax Settings menu (continued)
First level Second level Third level Fourth level Values
Notification Do not notify*
Notify when job
completes
Notify only if job fails
Print
E-mail
Notification E-mail
address
Include Thumbnail
Content Orientation Orientation Portrait*
2-Sided Format Book-style*
Original Size Select from a list of sizes
Image Adjustment Darkness
Contrast
Background Cleanup
Sharpness
Optimize Text/Picture Optimize For: Manually adjust*
Landscape
Flip-style
that the product supports.
Text
Printed picture
Photograph
Job Build Job Build off*
Job Build on
Blank Page Suppression Disabled*
Enabled
Fax Receive Settings Fax Receive Setup Rings To Answer
Ring Frequency
Ring Interval
Ringer Volume Off
Low*
High
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Table 2-6 Fax Settings menu (continued)
First level Second level Third level Fourth level Values
Fax Receive Speed Fast
Medium
Slow
Fax Printing Schedule Incoming Fax Options Always store faxes
Always print faxes*
Use Fax Printing Schedule
Schedule
Touch this to set up a fax
printing schedule if you
selected the Use Fax
Printing Schedule option.
Blocked Fax Numbers Fax Number to Block
Default Job Options Notification Do not notify
Stamp Received Faxes Enabled
Fit to Page Enabled*
Paper Selection Automatic
Add (plus sign)
Edit
Print incoming faxes
Store incoming faxes
Event Time
Event Days
Notify when job
completes
Notify only if job fails
Include Thumbnail
Disabled*
Disabled
Select from a list of the
trays.
Output Bin Select from a list of the
bins.
Sides 1-sided
2-sided
Fax Archive and
Forwarding
Type of Fax Job to
Enable Fax Archiving
Send and receive*
Archive
Send only
Receive only
32 Chapter 2 Control panel menus ENWW
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Table 2-6 Fax Settings menu (continued)
First level Second level Third level Fourth level Values
Fax Archiving E-mail
Address
Enable Fax Forwarding
Type of Fax Job to
Forward
Fax Forwarding Number
Send and receive
Send only
Receive only
Print Settings menu
To display: At the product control panel, select the Administration menu, and then select the Print
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-7 Print Settings menu
First level Second level Values
Manual Feed Enabled
Disabled*
Courier Font Regular*
Dark
Wide A4 Enabled
Disabled*
Print PS Errors Enabled
Disabled*
Print PDF Errors Enabled
Disabled*
Personality Auto*
PCL
POSTSCRIPT
PDF
PCL Form Length Range: 5 – 128
Default = 60
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Table 2-7 Print Settings menu (continued)
First level Second level Values
Orientation Portrait*
Landscape
Font Source Internal*
Card slot 1
Card slot <X>
EIO <X> disk
USB
Font Number Range: 0 – 999
Default = 0
Font Pitch Range: 0.44 – 99.99
Default = 10
Font Point Size Range: 4.00 – 999.75
Default = 12.00
Symbol Set Select from a list of symbol sets.
Append CR to LF No*
Yes
Suppress Blank Pages No*
Yes
Media Source Mapping Standard*
Classic
Print Options menu
To display: At the product control panel, select the Administration menu, and then select the Print
Options menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-8 Print Options menu
First level Second level Values
Number of Copies
Default Paper Size Select from a list of sizes that the product
supports.
Default Custom Paper Size X Dimension
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Table 2-8 Print Options menu (continued)
First level Second level Values
Y Dimension
Use Inches
Use Millimeters
Output Bin
Sides 1-sided*
2-Sided Format Book-style*
Enable Edge-To-Edge Override Enabled
2-sided
Flip-style
Disabled*
Display Settings menu
To display: At the product control panel, select the Administration menu, and then select the Display
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-9 Display Settings menu
First level Second level Values
Key Press Sound On*
Off
Language Settings Language Select from a list of languages that the
product supports.
Keyboard Layout Each language has a default keyboard
layout. To change it, select from a list of
layouts.
Network Address Button Display
Hide
Sleep Mode Disabled
Use sleep delay*
Use sleep schedule
Balance power savings/Wait time
Inactivity Timeout Range: 10 – 300 seconds
Default = 60 seconds
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Administration menu
35
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Table 2-9 Display Settings menu (continued)
First level Second level Values
Clearable Warnings On
Job*
Continuable Events Auto continue (10 seconds)*
Press OK to continue
36 Chapter 2 Control panel menus ENWW
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Manage Supplies menu
To display: At the product control panel, select the Administration menu, and then select the Manage
Supplies menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-10 Manage Supplies menu
First level Second level Third level Fourth level Values
Supplies Status Print
View
Supply Settings Black Cartridge Very Low Settings Stop
Prompt to continue*
Continue
Low Threshold Settings 1-100%
Default = 10%
Color Cartridges Very Low Settings Stop
Prompt to continue*
Continue
Low Threshold Settings Cyan Cartridge
Magenta Cartridge
Yellow Cartridge
Fuser Kit Very Low Settings Stop
Low Threshold Settings 1-100%
Transfer Kit Very Low Settings Stop
Low Threshold Settings 1-100%
Document Feeder Kit Very Low Settings Stop
1-100%
Default = 10%
Prompt to continue*
Continue
Default = 10%
Prompt to continue*
Continue
Default = 10%
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Prompt to continue*
Continue
Administration menu
37
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Table 2-10 Manage Supplies menu (continued)
First level Second level Third level Fourth level Values
Low Threshold Settings 1-100%
Default = 10%
Toner Collection Unit Very Low Settings Stop*
Prompt to continue
Continue
Color/Black Mix Auto*
Mostly Color Pages
Mostly Black Pages
Supply Messages Low Message On*
Off
Reset Supplies New Document Feeder Kit No
Yes
Manage Trays menu
To display: At the product control panel, select the Administration menu, and then select the Manage
Trays menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-11 Manage Trays menu
First level Values
Use Requested Tray Exclusively*
First
Manually Feed Prompt Always*
Unless loaded
Size/Type Prompt Display*
Do not display
Use Another Tray Enabled*
Disabled
Alternative Letterhead Mode Disabled*
Enabled
Blank Pages Auto *
Yes
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Table 2-11 Manage Trays menu (continued)
First level Values
Image Rotation Standard
Alternate
Override A4/Letter Yes*
No
Stapler/Stacker Settings menu
To display: At the product control panel, select the Administration menu, and then select the Stapler/
Stacker Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-12 Stapler/Stacker Settings menu
First level Values
Operation Mode Mailbox
Stacker
Function Separator
Stapling None
Top left or right
Top left
Top right
Staples Very Low Continue
Stop
Network Settings menu
To display: At the product control panel, select the Administration menu, and then select the Network
Settings menu.
In the following table, asterisks (*) indicate the factory default setting.
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Administration menu
39
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Table 2-13 Network Settings menu
First level Values
I/O Timeout Range: 5 – 300 sec
Default = 15
Embedded Jetdirect Menu
EIO <X> Jetdirect Menu
See the table that follows for details. These menus have the same
structure. If an additional HP Jetdirect network card is installed in the
EIO slot, then both menus are available.
Table 2-14 Embedded Jetdirect Menu/EIO <X> Jetdirect Menu
First level Second level Third level Fourth level Values
Information Print Sec Page Yes
No*
TCP/IP Enable On*
Off
Host Name
IPV4 Settings Config Method Bootp
DHCP*
Auto IP
Manual
Manual Settings
IP Address Enter the address.
NOTE: This menu is
available only if you
select the Manual option
under the Config Method
menu.
Subnet Mask Enter the address.
Default Gateway Enter the address.
Default IP Auto IP*
Legacy
DHCP Release No*
Yes
DHCP Renew No*
Yes
Primary DNS
Secondary DNS
40 Chapter 2 Control panel menus ENWW
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Table 2-14 Embedded Jetdirect Menu/EIO <X> Jetdirect Menu (continued)
First level Second level Third level Fourth level Values
IPV6 Settings Enable Off
On*
Address Manual Settings Enable
Address
DHCPV6 Policy Router Specified
Router Unavailable*
Always
Primary DNS
Secondary DNS
Security Secure Web HTTPS Required*
HTTPS Optional
IPSEC Keep
Disable*
802.1X Reset
Keep*
Reset Security Yes
No*
Diagnostics Embedded Tests LAN HW Test Yes
No*
HTTP Test Yes
No*
SNMP Test Yes
No*
Data Path Test Yes
No*
Select All Tests Yes
No*
Execution Time [M] Range: 1 – 60 hours
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Default = 1 hour
Administration menu
41
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Table 2-14 Embedded Jetdirect Menu/EIO <X> Jetdirect Menu (continued)
First level Second level Third level Fourth level Values
Execute No*
Yes
Link Speed Auto*
10T Half
10T Full
100TX Half
100TX Full
Troubleshooting menu
To display: At the product control panel, select the Administration menu, and then select the
Troubleshooting menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-15 Troubleshooting menu
First level Second level Third level Fourth level Values
Event Log View*
Print
Paper Path Page View*
Print
Fax Fax T.30 Trace Print T.30 Report When to Print Report Print
Never automatically
print*
Print after every fax
Print only after fax send
jobs
Print after any fax error
Print only after fax send
errors
Print only after fax receive
errors
Save
Fax V.34 Normal*
Off
42 Chapter 2 Control panel menus ENWW
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Table 2-15 Troubleshooting menu (continued)
First level Second level Third level Fourth level Values
Fax Speaker Mode Normal*
Diagnostic
Print Quality Pages PQ Troubleshooting
Pages
Diagnostic Page Print
Color Band Test Print Test Page Print
Copies Range: 1 – 30
Diagnostic Tests Disable Cartridge Check
Paper Path Sensors Select from a list of the
Paper Path Test Test Page Print
Source Select from a list of the
Destination Select from a list of the
Duplex Off*
Copies 1*
Print
product sensors.
available trays.
available bins.
On
10
50
100
500
Stacking Off
On
Manual Sensor Test Select from a list of
available components.
Tray/Bin Manual Sensor
Test
Component Test Select from a list of
Print/Stop Test Range: 0 – 60,000
Scanner Tests Select from a list of
Select from a list of
available components.
available components.
available components.
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Administration menu
43
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Table 2-15 Troubleshooting menu (continued)
First level Second level Third level Fourth level Values
Control Panel LEDs
Display
Buttons
Touchscreen
Retrieve Diagnostic Data Create device data file
Create zipped debug
information file
Include crash dump files
Clean up debug
information
Send to E-mail
Export to USB
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Device Maintenance menu
Backup/Restore menu
To display: At the product control panel, select the Device Maintenance menu, and then select the
Backup/Restore menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-16 Backup/Restore menu
First level Second level Third level Values
Backup Data Enable Scheduled Backups Backup Time Enter a time
Days Between Backups Enter the number of days
Backup Now
Export Last Backup
Restore Data Insert a USB drive that contains
the backup file.
Calibration/Cleaning menu
To display: At the product control panel, select the Device Maintenance menu, and then select the
Calibration/Cleaning menu.
In the following table, asterisks (*) indicate the factory default setting.
Table 2-17 Calibration/Cleaning menu
First level Second level Values
Cleaning Settings Auto Cleaning Off*
On
Cleaning Interval
Cleaning Size
Cleaning Page Print
Quick Calibration
Full Calibration
Delay Calibration at Wake/Power On Yes*
No
Calibrate Scanner
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Device Maintenance menu
45
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USB Firmware Upgrade menu
To display: At the product control panel, select the Device Maintenance menu, and then select the
USB Firmware Upgrade menu.
Insert a USB storage device with a firmware upgrade bundle into the USB port, and follow the onscreen instructions.
Service menu
To display: At the product control panel, select the Device Maintenance menu, and then select the
Service menu.
The Service menu is locked and requires a PIN for access. This menu is intended for use by authorized
service personnel.
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3 Software for Windows
Supported operating systems for Windows
●
Supported printer drivers for Windows
●
Select the correct printer driver for Windows
●
Priority for print settings
●
Change printer-driver settings for Windows
●
Remove software for Windows
●
Supported utilities for Windows
●
Software for other operating systems
●
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Supported operating systems for Windows
The product supports the following Windows operating systems:
Windows XP (32-bit and 64-bit)
●
Windows Server 2003 (32-bit and 64-bit)
●
Windows Server 2008 (32-bit and 64-bit)
●
Windows Vista (32-bit and 64-bit)
●
Windows 7 (32-bit and 64-bit)
●
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Supported printer drivers for Windows
HP PCL 6 (this is the default printer driver)
●
HP postscript emulation Universal Print Driver (HP UPD PS)
●
HP PCL 5 Universal Print Driver (HP UPD PCL 5)
●
HP PCL 6 Universal Print Driver (HP UPD PCL 6)
●
The printer drivers include online Help that has instructions for common printing tasks and also
describes the buttons, checkboxes, and drop-down lists that are in the printer driver.
NOTE: For more information about the UPD, see www.hp.com/go/upd.
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Supported printer drivers for Windows
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Select the correct printer driver for Windows
Printer drivers provide access to the product features and allow the computer to communicate with the
product (using a printer language). The following printer drivers are available at
cljcm4540mfp_software.
www.hp.com/go/
HP PCL 6 driver
HP UPD PS driver
HP UPD PCL 5
Provided as the default driver. This driver is automatically installed unless you
●
select a different one.
Recommended for all Windows environments
●
Provides the overall best speed, print quality, and product-feature support for
●
most users
Developed to align with the Windows Graphic Device Interface (GDI) for the
●
best speed in Windows environments
Might not be fully compatible with third-party and custom software programs
●
that are based on PCL 5
●
Recommended for printing with Adobe
highly graphics-intensive software programs
Provides support for printing from postscript emulation needs, or for postscript
●
flash font support
Recommended for general office printing in Windows environments
●
Compatible with previous PCL versions and older HP LaserJet products
●
The best choice for printing from third-party or custom software programs
●
The best choice when operating with mixed environments, which require the
●
product to be set to PCL 5 (UNIX, Linux, mainframe)
®
software programs or with other
HP UPD PCL 6
Designed for use in corporate Windows environments to provide a single
●
driver for use with multiple printer models
Preferred when printing to multiple printer models from a mobile Windows
●
computer
Recommended for printing in all Windows environments
●
Provides the overall best speed, print quality, and printer feature support for
●
most users
Developed to align with Windows Graphic Device Interface (GDI) for best
●
speed in Windows environments
May not be fully compatible with third-party and custom solutions based on
●
PCL5
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HP Universal Print Driver (UPD)
The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to
virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on
proven HP print driver technology and has been tested thoroughly and used with many software
programs. It is a powerful solution that performs consistently over time.
The HP UPD communicates directly with each HP product, gathers configuration information, and then
customizes the user interface to show the product’s unique, available features. It automatically enables
features that are available for the product, such as two-sided printing and stapling, so you do not need
to enable them manually.
For more information, go to
UPD installation modes
Traditional mode
Dynamic mode
www.hp.com/go/upd.
Use this mode if you are installing the driver from a CD for a single computer.
●
When installed from the CD that comes with the product, UPD operates like
●
traditional printer drivers. It operates with a specific product.
If you use this mode, you must install UPD separately for each computer and
●
for each product.
To use this mode, download UPD from the Internet. See
●
upd.
Dynamic mode allows you to use a single driver installation, so you can
●
discover and print to HP products in any location.
Use this mode if you are installing UPD for a workgroup.
●
www.hp.com/go/
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Select the correct printer driver for Windows
51
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Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed here override settings
changed anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed in the Print dialog box
have a lower priority and usually do not override changes made in the Page Setup dialog box.
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box
●
to open the printer driver. Settings changed in the Printer Properties dialog box usually do not
override settings anywhere else in the printing software. You can change most of the print settings
here.
Default printer driver settings: The default printer driver settings determine the settings used
●
in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties
dialog boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower
●
priority than changes made anywhere else.
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Change printer-driver settings for Windows
Change the settings for all print jobs until the software program is closed
1. On the File menu in the software program, click Print.
2. Select the driver, and then click Properties or Preferences.
The steps can vary; this procedure is most common.
Change the default settings for all print jobs
1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the
default Start menu view): Click Start, and then click Printers and Faxes.
Windows XP, Windows Server 2003, and Windows Server 2008 (using the
Classic Start menu view): Click Start, click Settings, and then click Printers.
Windows Vista: Click Start, click Control Panel, and then in the category for Hardware
and Sound click Printer.
Windows 7: Click Start, and then click Devices and Printers.
2. Right-click the driver icon, and then select Printing Preferences.
Change the product configuration settings
1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the
default Start menu view): Click Start, and then click Printers and Faxes.
Windows XP, Windows Server 2003, and Windows Server 2008 (using the
Classic Start menu view): Click Start, click Settings, and then click Printers.
Windows Vista: Click Start, click Control Panel, and then in the category for Hardware
and Sound click Printer.
Windows 7: Click Start, and then click Devices and Printers.
2. Right-click the driver icon, and then select Properties or Printer properties.
3. Click the Device Settings tab.
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Change printer-driver settings for Windows
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Remove software for Windows
Windows XP
1. Click Start, Control Panel, and then Add or Remove Programs.
2. Find and select the product from the list.
3. Click the Change/Remove button to remove the software.
Windows Vista
1. Click Start, Control Panel, and then Programs and Features.
2. Find and select the product from the list.
3. Select the Uninstall/Change option.
Windows 7
1. Click Start, Control Panel, and then under the Programs heading, click Uninstall a
program.
2. Find and select the product from the list.
3. Select the Uninstall option.
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Supported utilities for Windows
HP Web Jetadmin
HP Web Jetadmin is a simple print and imaging peripheral management software tool that helps
optimize product use, control color costs, secure products, and streamline supplies management by
enabling remote configuration, proactive monitoring, security troubleshooting, and reporting of printing
and imaging products.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
visit
www.hp.com/go/webjetadmin.
When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a
supported Web browser (such as Microsoft® Internet Explorer) by navigating to the HP Web Jetadmin
host.
HP Embedded Web Server
The product is equipped with the HP Embedded Web Server, which provides access to information
about product and network activities. This information appears in a Web browser, such as Microsoft
Internet Explorer, Netscape Navigator, Apple Safari, or Mozilla Firefox.
The HP Embedded Web Server resides on the product. It is not loaded on a network server.
The HP Embedded Web Server provides an interface to the product that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
HP Embedded Web Server, type the IP address for the product in the address line of the browser. (To
find the IP address, print a configuration page. For more information about printing a configuration
page, see
For a complete explanation of the features and functionality of the HP Embedded Web Server, see
the HP Embedded Web Server on page 266.
Print information pages on page 264).
Use
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Supported utilities for Windows
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Software for other operating systems
OS Software
UNIX For HP-UX and Solaris networks, go to
model scripts using the HP Jetdirect printer installer (HPPI) for UNIX.
For the latest model scripts, go to
Linux For information, go to
SAP devices For drivers, go to
For information, go to
www.hp.com/go/sap/drivers
www.hplip.net.
www.hp.com/go/sap/print
www.hp.com/go/unixmodelscripts.
www.hp.com/go/jetdirectunix_software to install
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4 Use the product with Mac
Software for Mac
●
Print with Mac
●
Solve problems with a Mac
●
ENWW 57
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Software for Mac
Supported operating systems for Mac
The product supports the following Mac operating systems:
Mac OS X 10.4, 10.5, 10.6, and later
●
NOTE: For Mac OS X 10.4 and later, PPC and Intel® Core™ Processor Macs are supported.
Supported printer drivers for Mac
The HP LaserJet software installer provides PostScript® Printer Description (PPD) files, Printer Dialog
Extensions (PDEs), and the HP Utility for use with Mac OS X computers. The HP printer PPD and PDE
files, in combination with the built-in Apple PostScript printer drivers, provide full printing functionality
and access to specific HP printer features.
Install software for Mac operating systems
Install software for Mac computers connected directly to the product
This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP recommends using a
cable that is no longer than 2 m (6.5 ft).
1. Install the software from the CD.
2. Click the product icon, and follow the onscreen instructions.
3. Click the Close button.
4. When the software prompts you, connect the USB cable to the product and the computer.
5. To configure the product software to recognize the installed accessories, complete these steps:
58 Chapter 4 Use the product with Mac ENWW
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Mac OS X 10.4 1.
2. Click the Printer Setup button.
3. Click the Installable Options menu.
4. Configure the installed options.
From the Apple menu
click the Print & Fax icon.
, click the System Preferences menu and then
Mac OS X 10.5 and 10.6 1.
From the Apple menu
click the Print & Fax icon.
2. Select the product in the left side of the window.
3. Click the Options & Supplies button.
4. Click the Driver tab.
5. Configure the installed options.
NOTE: For Mac OS X 10.5 and 10.6, the installation procedure should
automatically configure the installed options.
, click the System Preferences menu and then
6. Print a page from any program to make sure that the software is correctly installed.
NOTE: If the installation failed, reinstall the software.
Install software for Mac computers on a wired network
Configure the IP address
1. Make sure the product is turned on and that the Ready message appears on the control-panel
display.
2. Connect the network cable to the product and to the network.
3. Wait for 60 seconds before continuing. During this time, the network recognizes the product and
assigns an IP address or host name for the product.
4. At the product control panel, touch the Network Address button to identify the product IP address
or host name.
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Software for Mac
59
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If the Network Address button is not visible, you can find the IP address or host name by printing a
configuration page.
a. At the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
Reports
●
Configuration/Status Pages
●
Configuration Page
●
c. Touch the View button to view the information on the control panel, or touch the Print button
to print the pages.
d. Find the IP address on the Jetdirect page.
5. IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually configure
the IP address. Otherwise, the network configuration was successful.
IPv6: If the IP address begins with "fe80:", the product should be able to print. If not, you must
manually configure the IP address.
Install the software
1. Quit all programs on the computer.
2. Install the software from the CD.
3. Click the product icon, and follow the onscreen instructions.
4. Click the Close button when the installation is complete.
5.
At the computer, open the Apple menu
, click the System Preferences menu, and then click
the Print & Fax icon.
6. Click the plus symbol (+).
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By default, Mac OS X uses the Bonjour method to find the driver and add the product to the
printer pop-up menu. This method is best in most situations. If Mac OS X cannot find the HP printer
driver, an error message displays. Reinstall the software.
If you are connecting the product to a large network, you might need to use IP printing to connect
rather than Bonjour. Follow these steps:
a. Click the IP Printer button.
b. From the Protocol drop-down list, select the HP Jetdirect-Socket option. Enter the IP
address or host name for the product. From the Print Using drop-down list, select the
product model if one is not already selected.
7. To configure the product to recognize the installed accessories, complete these steps:
Mac OS X 10.4 1.
Mac OS X 10.5 and 10.6 1.
From the Apple menu
click the Print & Fax icon.
2. Click the Printer Setup button.
3. Click the Installable Options menu.
4. Configure the installed options.
From the Apple menu
click the Print & Fax icon.
2. Select the product in the left side of the window.
3. Click the Options & Supplies button.
4. Click the Driver tab.
5. Configure the installed options.
NOTE: For Mac OS X 10.5 and 10.6, the installation procedure should
automatically configure the installed options.
, click the System Preferences menu and then
, click the System Preferences menu and then
8. Print a page from any program to make sure that the software is correctly installed.
Remove software from Mac operating systems
ENWW
You must have administrator rights to remove the software.
1. Open System Preferences.
2. Select Print & Fax.
3. Highlight the product.
4. Click the minus (-) symbol.
Software for Mac
61
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5. Delete the print queue, if necessary.
6. Delete the .GZ file from the following hard-drive folder:
Mac OS X 10.4: Library/Printers/PPDs/Contents/Resources/
●
<lang>.lproj, where <lang> is the two-letter language code for the language that you are
using.
Mac OS X 10.5 and 10.6: Library/Printers/PPDs/Contents/Resources
●
62 Chapter 4 Use the product with Mac ENWW
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Priority for print settings for Mac
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed here might override
settings changed anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the
●
program you are working in to open this dialog box. Settings changed in the Print dialog box
have a lower priority and do not override changes made in the Page Setup dialog box.
Default printer driver settings: The default printer driver settings determine the settings used
●
in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties
dialog boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower
●
priority than changes made anywhere else.
Change printer-driver settings for Mac
Change the settings for all print
jobs until the software program
is closed
1. On the File menu, click the Print
button.
2. Change the settings that you want
on the various menus.
Change the default settings for
all print jobs
1. On the File menu, click the Print
button.
2. Change the settings that you want
on the various menus.
3. On the Presets menu, click the
Save As... option and type a
name for the preset.
These settings are saved in the Presets
menu. To use the new settings, you must
select the saved preset option every time
you open a program and print.
Change the product configuration
settings
Mac OS X 10.4
1.
From the Apple menu
System Preferences menu and
then click the Print & Fax icon.
2. Click the Printer Setup button.
3. Click the Installable Options
menu.
4. Configure the installed options.
Mac OS X 10.5 and 10.6
1.
From the Apple menu
System Preferences menu and
then click the Print & Fax icon.
2. Select the product in the left side of
the window.
3. Click the Options & Supplies
button.
, click the
, click the
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4. Click the Driver tab.
5. Configure the installed options.
Software for Mac
63
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Software for Mac computers
HP Utility for Mac
Use the HP Utility to set up product features that are not available in the printer driver.
You can use the HP Utility when the product uses a universal serial bus (USB) cable or is connected to a
TCP/IP-based network.
Open the HP Printer Utility
Mac OS X 10.4 1. Open the Finder, click Applications, click Utilities, and then double-click
2. Select the product that you want to configure, and then click Utility.
Mac OS X 10.5 and 10.6 1. From the Printer Browser menu, click Printer Utility.
HP Utility features
Printer Setup Utility.
-or-
From the Print Queue, click the Utility icon.
The HP Utility consists of pages that you open by clicking in the Configuration Settings list. The
following table describes the tasks that you can perform from these pages. At the top of any page, click
the HP Support link to access technical assistance, online supplies ordering, online registration, and
recycling and return information.
Menu Item Description
Information And
Support
Device Information Shows information about the currently selected product.
Color Usage Shows the total pages printed, the number of pages printed in color,
File Upload Transfers files from the computer to the product.
Upload Fonts Transfers font files from the computer to the product.
Update Firmware Transfers a firmware update file to the product.
Commands Sends special characters or print commands to the product after the
Printer Settings Trays Configuration Changes the default tray settings.
Duplex Mode Turns on the automatic two-sided printing mode.
Supplies Status Shows the product supplies status and provides links for online
supplies-ordering.
and the number of pages printed in black only.
print job.
Stored Jobs Manages print jobs that are stored on the product hard disk.
E-mail Alerts Configures the product to send e-mail notices for certain events.
Network Settings Configures the network settings, such as the IPv4 and IPv6 settings.
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Menu Item Description
Supplies
Management
Restrict Color Configures color-printing restrictions for specific users and software
Protect Direct Ports Disables printing over USB or parallel ports.
Additional Settings Provides access to the HP Embedded Web Server.
Supported utilities for Mac
HP Embedded Web Server
The product is equipped with the HP Embedded Web server, which provides access to information
about product and network activities. Access the HP Embedded Web Server from the HP Utility. Open
the Printer Settings menu, and then select the Additional Settings option.
Configures how the product should behave when supplies are
nearing the end of their estimated life.
programs.
NOTE: This option is available only after you open the View menu
and select the Show Advanced option.
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Print with Mac
Cancel a print job with Mac
1. If the print job is currently printing, cancel it by following this procedure:
a. Press the Stop
b. From the list on the touchscreen, touch the print job you want to delete, and touch the Cancel
Job button.
c. The product prompts you to confirm the deletion. Touch the Yes button.
2. You can also cancel a print job from a software program or a print queue.
Software program: Typically, a dialog box appears briefly on the computer screen,
●
allowing you to cancel the print job.
Mac print queue: Open the print queue by double-clicking the product icon in the Dock.
●
Highlight the print job, and then click Delete.
button on the product control panel.
Change the paper size and type with Mac
1. On the File menu in the software program, click the Print option.
2. In the Copies & Pages menu, click the Page Setup button.
3. Select a size from the Paper Size drop-down list, and then click the OK button.
4. Open the Finishing menu. (Mac OS X 10.5 and 10.6)
5. Select a type from the Media-type drop-down list.
6. Click the Print button.
Create and use printing presets with Mac
Use printing presets to save the current printer driver settings for reuse.
Create a printing preset
1. On the File menu, click the Print option.
2. Select the driver.
3. Select the print settings that you want to save for reuse.
4. In the Presets menu, click the Save As... option, and type a name for the preset.
5. Click the OK button.
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Use printing presets
1. On the File menu, click the Print option.
2. Select the driver.
3. In the Presets menu, select the printing preset.
NOTE: To use printer-driver default settings, select the standard option.
Resize documents or print on a custom paper size with Mac
Mac OS X 10.4, 10.5, and 10.6 1. On the File menu, click the Page Setup option.
2. Select the product, and then select the correct settings for the Paper Size and
Orientation options.
Mac OS X 10.5 and 10.6
Use one of these methods.
Print a cover page with Mac
1. On the File menu, click the Print option.
2. Select the driver.
3. Open the Cover Page menu, and then select where to print the cover page. Click either the
Before Document button or the After Document button.
4. In the Cover Page Type menu, select the message that you want to print on the cover page.
1. On the File menu, click the Print option.
2. Click the Page Setup button.
3. Select the product, and then select the correct settings for the Paper Size and
Orientation options.
1. On the File menu, click the Print option.
2. Open the Paper Handling menu.
3. In the Destination Paper Size area, click the Scale to fit paper size
box, and then select the size from the drop-down list.
NOTE: To print a blank cover page, select the standard option from the Cover Page Type
menu.
Use watermarks with Mac
1. On the File menu, click the Print option.
2. Open the Watermarks menu.
3. From the Mode menu, select the type of watermark to use. Select the Watermark option to print
a semi-transparent message. Select the Overlay option to print a message that is not transparent.
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4. From the Pages menu, select whether to print the watermark on all pages or on the first page
only.
5. From the Text menu, select one of the standard messages, or select the Custom option and type
a new message in the box.
6. Select options for the remaining settings.
Print multiple pages on one sheet of paper with Mac
1. On the File menu, click the Print option.
2. Select the driver.
3. Open the Layout menu.
4. From the Pages per Sheet menu, select the number of pages that you want to print on each
sheet (1, 2, 4, 6, 9, or 16).
5. In the Layout Direction area, select the order and placement of the pages on the sheet.
6. From the Borders menu, select the type of border to print around each page on the sheet.
Print on both sides (duplex) with Mac
1. Insert enough paper into one of the trays to accommodate the print job.
2. On the File menu, click the Print option.
3. Open the Layout menu.
4. From the Two-Sided menu, select a binding option.
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Store jobs with Mac
You can store jobs on the product so you can print them at any time. You can share stored jobs with
other users, or you can make them private.
1. On the File menu, click the Print option.
2. Open the Job Storage menu.
3. In the Job Storage Mode drop-down list, select the type of stored job.
Proof and Hold: This feature provides a quick way to print and proof one copy of a job
●
and then print more copies.
Personal Job: When you send a job to the product, the job does not print until you request
●
it at the product control panel. If you assign a personal identification number (PIN) to the job,
you must provide the required PIN at the control panel.
Quick Copy: If the optional hard disk is installed on the product, you can print the
●
requested number of copies of a job and then store a copy of the job on the optional hard
disk. Storing the job allows you to print additional copies of the job later.
Stored Job: If the optional hard disk is installed on the product, you can store a job such as
●
a personnel form, time sheet, or calendar on the product and allow other users to print the
job at any time. Stored jobs also can be protected by a PIN.
4. To use a custom user name or job name, click the Custom button, and then enter the user name
or the job name.
Select which option to use if another stored job already has that name.
Use Job Name + (1 - 99) Append a unique number to the end of the job name.
Replace Existing File Overwrite the existing stored job with the new one.
5. If you selected the Stored Job or Personal Job option in step 3, you can protect the job with a
PIN. Type a 4-digit number in the Use PIN to Print field. When other people attempt to print
this job, the product prompts them to enter this PIN number.
Set the color options with Mac
Use the Color Options menu or the Color/Quality Options menu to control how colors are
interpreted and printed from software programs.
1. On the File menu, click the Print option.
2. Select the driver.
3. Open the Color Options menu or the Color/Quality Options menu.
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4. Select the appropriate tab and adjust the settings.
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Solve problems with a Mac
See Solve product software problems with Mac on page 319.
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5 Connect the product
Printer sharing disclaimer
●
Connect with USB
●
Connect to a network
●
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Printer sharing disclaimer
HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems
and not of the HP printer drivers. Go to Microsoft at
www.microsoft.com.
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Connect with USB
This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP recommends using a
cable that is no longer than 2 m (6.5 ft).
CAUTION: Do not connect the USB cable until the installation software prompts you to connect it.
CD installation
1. Quit all open programs on the computer.
2. Install the software from the CD, and follow the onscreen instructions.
3. When prompted, select the Directly connect to this computer using USB cable option,
and then click the Next button.
4. When the software prompts you, connect the USB cable to the product and the computer.
5. At the end of the installation, click the Finish button, or click the More Options button to install
more software.
6. On the More Options screen, you can install more software, or click the Exit button.
7. Print a page from any program to make sure that the software is correctly installed.
NOTE: If the installation failed, reinstall the software.
Connect to a network
You can configure network parameters from the control panel, the HP Embedded Web Server, or for
most networks, from the HP Web Jetadmin software.
NOTE: HP Web Jetadmin software is not supported on Mac OS X operating systems.
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For a complete list of supported networks and for instructions on configuring network parameters from
software, see the HP Jetdirect Embedded Print Server Administrator’s Guide. The guide comes with
products in which an HP Jetdirect embedded print server is installed.
Supported network protocols
Table 5-1 Supported network protocols
Network type Supported protocols
TCP/IP IPv4 and IPv6 networks
TCP/IP IPv4 networks only
Apple Bonjour
●
Simple Network Management Protocol (SNMP) v1, v2, and v3
●
Hyper Text Transfer Protocol (HTTP)
●
Secure HTTP (HTTPS)
●
File Transfer Protocol (FTP)
●
Port 9100
●
Line printer daemon (LPD)
●
Intenet Printing Protocol (IPP)
●
Secure IPP
●
Web Services Dynamic Discovery (WS Discovery)
●
IPsec/Firewall
●
Auto IP
●
Service Location Protocol (SLP)
●
Trivial File Transfer Protocol (TFTP)
●
Telnet
●
Internet Group Management Protocol (IGMP) v2
●
Bootstrap Protocol (BOOTP)/DHCP
●
Windows Internet Name Service (WINS)
●
IP Direct Mode
●
WS Print
●
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Table 5-1 Supported network protocols (continued)
Network type Supported protocols
TCP/IP IPv6 networks only
Other supported network protocols
Dynamic Host Configuration Protocol (DHCP) v6
●
Multicast Listener Discovery Protocol (MLD) v1
●
Internet Control Message Protocol (ICMP) v6
●
AppleTalk
●
iPrint
●
Table 5-2 Advanced Security features for network management
Service name Description
IPsec/Firewall Provides network-layer security on IPv4 and IPv6 networks. A firewall provides
simple control of IP traffic. IPsec provides additional protection through
authentication and encryption protocols.
Kerberos Allows you to exchange private information across an open network by assigning a
unique key, called a ticket, to each user who logs on to the network. The ticket is
then embedded in messages to identify the sender.
SNMP v3 Employs a user-based security model for SNMP v3, which provides user
authentication and data privacy through encryption.
SSL/TLS Allows you to transmit private documents via the Internet and guarantee privacy
and data integrity between the client and server applications.
IPsec batch configuration Provides network-layer security through the simple control of IP traffic to and from
the product. This protocol provides the benefits of encryption and authentication
and allows for multiple configurations.
Install the product on a wired network
Configure the IP address
1. Make sure the product is turned on and that the Ready message appears on the control-panel
display.
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2. Connect the network cable to the product and to the network.
3. Wait for 60 seconds before continuing. During this time, the network recognizes the product and
assigns an IP address or host name for the product.
4. At the product control panel, touch the Network Address button to identify the product IP address
or host name.
If the Network Address button is not visible, you can find the IP address or host name by printing a
configuration page.
a. At the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
Reports
●
Configuration/Status Pages
●
Configuration Page
●
c. Touch the View button to view the information on the control panel, or touch the Print button
to print the pages.
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d. Find the IP address on the Jetdirect page.
5. IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually configure
the IP address. Otherwise, the network configuration was successful.
IPv6: If the IP address begins with "fe80:", the product should be able to print. If not, you must
manually configure the IP address.
Install the software
1. Quit all programs on the computer.
2. Install the software from the CD.
3. Follow the onscreen instructions.
4. When prompted, select the Connect through a wired network option.
5. From the list of available printers, select the printer that has the correct IP address.
6. At the end of the installation, click the Finish button, or click the More Options button to install
more software or configure basic digital sending features for the product.
Install the HP PC Send Fax driver to enable sending faxes from your computer. (Fax models
●
only)
Use the HP Scan to Email Setup Wizard to configure basic E-mail settings.
●
Use the HP Save to Folder Setup Wizard to set up a shared folder on the network where you
●
can store scanned documents.
7. Print a page from any program to make sure that the software is correctly installed.
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Configure network settings
View or change network settings
Use the embedded Web server to view or change IP configuration settings.
1. Print a configuration page, and locate the IP address.
If you are using IPv4, the IP address contains only digits. It has this format:
●
xxx.xxx.xxx.xxx
If you are using IPv6, the IP address is a hexadecimal combination of characters and digits. It
●
has a format similar to this:
xxxx::xxxx:xxxx:xxxx:xxxx
2. To open the embedded Web server, type the IP address into the address line of a Web browser.
3. Click the Networking tab to obtain network information. You can change settings as needed.
Set or change the network password
Use the embedded Web server to set a network password or change an existing password.
1. Open the embedded Web server, click the Networking tab, and click the Security link.
NOTE: If a password has previously been set, you are prompted to type the password. Type the
password, and then click the Apply button.
2. Type the new password in the New Password box and in the Verify password box.
3. At the bottom of the window, click the Apply button to save the password.
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Manually configure IPv4 TCP/IP parameters from the control panel
Use the control-panel Administration menus to manually set an IPv4 address, subnet mask, and default
gateway.
1. From the Home screen, scroll to and touch the Administration button.
2. Open each of the following menus:
a. Network Settings
b. Embedded Jetdirect Menu
c. TCP/IP
d. IPV4 Settings
e. Config Method
f. Manual
g. Manual Settings
h. IP Address, Subnet Mask, or Default Gateway
3. Use the keypad to specify the IP address, subnet mask, or default gateway.
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Manually configure IPv6 TCP/IP parameters from the control panel
Use the control-panel Administration menus to manually set an IPv6 address.
1. From the Home screen, scroll to and touch the Administration button.
2. To enable manual configuration, open each of the following menus:
a. Network Settings
b. Embedded Jetdirect Menu
c. TCP/IP
d. IPV6 Settings
e. Address
f. Manual Settings
g. Enable
Select the On option, and then touch the Save button.
3. To configure the address, open each of the following menus:
Network Settings
●
Embedded Jetdirect Menu
●
TCP/IP
●
IPV6 Settings
●
Address
●
Use the keypad to enter the address.
NOTE: If you are using the arrow buttons, you must press the OK button after entering each
digit.
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