HP (Hewlett-Packard) CM4540, CM4540F, CM4540FSKM User Manual

COLOR LASERJET ENTERPRISE CM4540 MFP PRINTER SERIES

CM4540 • CM4540f • CM4540fskm

Set your sights on productivity with this high-performance MFP. Print
high-impact color documents quickly and easily with an MFP that
packs robust paper handling, market-leading management and
security features into a desktop footprint. Copy, Scan, and Digital

Send functions support multiple workows, and HP Easy Select

touchscreen control panel makes this MFP easy to use. Plus, easily

integrate HP and third-party solutions developed on the HP Open
Extensibility Platform.

Brilliant results made simple

• Process jobs at the MFP with the award-winning HP Easy
Select control panel. Print from the walk-up USB port.

• Achieve sharp contrast and bright color with high-gloss
toner. HP ImageREt delivers crisp, consistent detail.

• Pre-installed Original HP LaserJet print cartridges and
optional high-capacity black cartridges save time.

• Get the paper capacity you need—600 sheets—in a
space-saving size or upgrade to 1100 or 2100 sheets.

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5

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Market-leading manageability
and extensibility

• Proactively manage printing eets and control
color usage and costs with HP management tools.

• Simple setup wizards for save-to-folder and
scan-to-email functions make digital workows
a breeze.

• Extend your MFP capabilities with a rich portfolio of
solutions that are easy to integrate.

• Make printing as mobile as you are with the HP ePrint
Enterprise solution.

1

Protect your data with advanced
security features

• Protect sensitive data stored on your HP MFP with
the standard encrypted HP High-Performance Secure
Hard Disk.

• Attach security solutions to the control panel’s hardware
integration pocket for a seamless appearance.

• Process jobs securely without compromising efciency
and speed via user authentication, IPsec and IPv6.

• Create, print, scan and share sensitive business
information securely via encrypted e-mail and PDFs.

Minimize your environmental impact

• Get up to 50% energy savings over competitive
products, using Instant-on Technology.

• Save paper and conserve resources—use digital
workows, two-sided printing, PIN print and
image preview.

6

• Get free and easy recycling—print cartridges returned
through HP Planet Partners are recycled responsibly.

• Reduce shipping materials and packaging waste with
optional high-capacity black print cartridges.

HP Color LaserJet Enterprise CM4540 MFP Printer Series

ECO INFORMATION

• Reduce energy use up to 50% with Instant-on Technology.

• Reduce paper use by up to 50% using automatic
two-sided printing.

• Reduce clutter and waste—scan, store and share
documents digitally.

®

ENERGY STAR

Qualied Product

www.hp.com/ecosolutions

Please recycle your computing hardware and printing
supplies. HP asset management and recycling services
make responsible disposal easy.

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3

5

1

Requires BlackBerry Enterprise Server deployment, Internet- and e-mail-capable BlackBerry smartphone OS 4.5 or newer with separately purchased wireless Internet
service, HP ePrint app, HP ePrint server. Solution works with PCL 5/6, PCL 3, PCL 3 GUI printers (HP and non-HP). 2Energy savings based on HP testing using the
ENERGY STAR® program’s Typical Electricity Consumption (TEC) method on HP LaserJet products with Instant-on Technology vs. top competitive models as of March

2009. 3Program availability varies. HP print cartridge return and recycling is currently available in more than 49 countries, territories and regions in Asia, Europe, and
North and South America through the HP Planet Partners program. For more information, visit: http://www.hp.com/recycle. 4The 1 x 500-sheet Feeder, 1 x 500-sheet
Paper Feeder and cabinet and 3 x 500-sheet Paper Feeder and stand may be purchased separately for the CM4540 model. 5HP Color LaserJet CE264X Black print
cartridge not included; please purchase separately. 6Image preview may require a rmware upgrade. 7Compatible with most USB 2.0 certied, NAND Flash Memory
Devices. Supported les types: Scan to walk-up USB: PDF; JPEG; TIFF; MTIFF; XPS; PDF/A; Print from walk-up USB: PDF, PS, Print Ready les (.prn, .pcl,.cht).

HP COLOR LASERJET ENTERPRISE CM4540 MFP PRINTER SERIES

1 Intuitive 8-inch HP Easy Select

pivoting touch screen color
control panel

2 Hardware Integration Pocket for

solution integration
3 900-sheet 3-bin stapling mailbox
4 Front door allows convenient

access to four, all-in-one HP print

cartridges
5 Built-in automatic two-sided printing
6 Four 500-sheet input trays for a

2,100-sheet total input capacity
7 50-sheet ADF scanner processes

two-sided documents at full speed

Plate-glass scanner handles

documents up to legal size
8 100-sheet multipurpose tray 1

handles heavy custom media up to

220 g/m

2

(58 lb bond)
9 Hi-Speed USB 2.0 port
10 HP Jetdirect Gigabit Ethernet

embedded print server
11 RJ-11 fax port
12 One open EIO slot
13 1280MB (not upgradable) total

memory and an 800 MHz

processor quickly handle complex

print jobs
14 HP Secure High Performance

embedded hard disk
15 Access port for optional

Kensington-style lock

HP Color LaserJet Enterprise CM4540fskm MFP shown

2 13

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4

8

5

9

6

10

11

12
13

14
15

Front view I/O panel close-up

Series at a glance

Part number

100-sheet multipurpose tray 1

500 sheet tray 2

500-sheet Paper Feeder

500-sheet Paper Feeder and Cabinet

3 x 500-sheet Paper Feeder and Stand

500-sheet output bin

900-sheet 3-bin stapling mailbox

Automatic two-sided printing

HP Secure High Performance embedded hard disk

HP LaserJet MFP Analog Fax Accessory 500

®

ENERGY STAR

qualied

CM4540 MFP CM4540f MFP CM4540fskm MFP

CC419A CC420A CC421A

√ √ √

√ √ √

Optional

Optional √

Optional √

√ √

Optional Optional √

√ √ √

√ √ √

Optional √ √

√ √ √

TOP FEATURES

Brilliant results made simple

Take care of jobs at the MFP with the award-winning HP Easy
Select control panel for a trouble-free user experience. Preview
digital send jobs to add, delete, and reorder pages on the
8-inch pivoting color control panel.2 Use the walk-up USB port8
to print directly from—and save scans to—ash drives.

Maximize the impact of business documents. HP EasyColor, HP
ImageREt, and HP ColorSphere toner deliver high-quality, glossy
text, bold graphics, and vivid images with consistent details.

Process documents quickly with speeds up to 42 ppm letter
(up to 40 ppm A4) and a rst page out as fast as 9.5 seconds
from Ready (A4/letter). Instant-on Technology enables output
jobs to begin quickly from low-power mode.

Streamline setup. Original HP LaserJet print cartridges are
pre-installed to save time and reduce packaging.

Boost productivity with robust paper handling in a compact
device. An input capacity of up to 2,100 sheets means large
print and copy jobs can be completed without reloading. With
the 900-sheet, 3-bin stapling mailbox that sorts, collates, staples,
and stacks documents, the MFP facilitates complex document
jobs for your busy ofce.

1

Market-leading manageability and extensibility

Increase business productivity and save money by proactively
managing imaging and printing eets and controlling color
usage. Manage networked products remotely with industry­leading HP Web Jetadmin, easily restrict color output to those
who need it with HP Color Access Controls, and give users
instant access to many HP imaging and printing devices with
the HP Universal Print Driver.

Use the intuitive setup wizard to easily congure save-to­folder and scan-to-email parameters. Convert hard copies into
digital les for fast and easy distribution and storage. Digital
workows are a breeze when capturing, saving, and sending
scanned les is as easy as pushing a button.

Do more with your investment. The HP Open Extensibility
Platform simplies the development and deployment of HP and
third-party solutions, allowing you to easily integrate solutions
such as job accounting, secure printing, and document
management.

Print from anywhere, anytime directly to your HP MFP,
using a smartphone, notebook, or other mobile device with
HP ePrint.4 For businesses deploying BlackBerry phones,
HP ePrint Enterprise enables printing on any networked
printing device.

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Get the most out of your printer with HP accessories, supplies, and services.

900-sheet 3-bin Stapling Mailbox

Improve workow management and
accommodate multiple users easily with
the HP 900-sheet 3-bin Stapling Mailbox.
Convenient, automatic job stapling and
sorting saves time.

CC424A

HP Services

Because downtime can have serious business consequences,
HP provides high-quality services that extend beyond the standard
warranty and help you avoid unbudgeted repair costs. Benets include
reduced printing and infrastructure costs, maximized uptime, expert
technical phone support, and predictable, consistent service delivery—
even across multiple locations.

Recommended services:

• Same Day Onsite Service: An HP technician or authorized service
provider arrives at your site within four hours after the service call is
received, if this time falls within the coverage window

• Next Day Onsite Service: Technician delivered onsite service the next
business day after the service call is received
These services and additional coverage options can be purchased as:

• HP Care Pack Services: easy-to-buy, easy-to-use support packages

• HP Contractual Services: a comprehensive portfolio for maintaining
maximum IT availability
For more information visit: www.hp.com/go/printservices

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Standard and optional features vary by model. 2Image preview may require a rmware upgrade. 3Solutions may not be available at product introduction. 4May require an Internet connection to the printer. Feature works
with any Internet and email-capable device and may require a rmware upgrade. For more information, visit www.hp.com/go/ePrintCenter.
BlackBerry smartphone OS 4.5 or newer with separately purchased wireless Internet service, HP ePrint app, HP ePrint server. Solution works with PCL5/6, PCL3, PCL3GUI printers (HP and non-HP).
composite cyan/yellow/magenta cartridge yield 11,000 standard pages, average continuous black cartridge yield 8,500 standard pages (CE260A), and average continuous black cartridge high-capacity yield 17,000
standard pages (CE264X). Declared yield value in accordance with ISO/IEC 19798. Actual yields vary considerably based on images printed and other factors. For details see www.hp.com/go/learnaboutsupplies.

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Toner Collection Unit capacity approximately 36,000 pages (individual experience may vary considerably based on images printed, media used, environmental conditions and other factors). 8Compatible with most
USB 2.0 certied, NAND Flash Memory Devices. Supported les types: Scan to walk-up USB: PDF; JPEG; TIFF; MTIFF; XPS; PDF/A; Print from walk-up USB: PDF, PS, Print Ready les (.prn, .pcl,.cht).

MFPs

HP Color LaserJet Enterprise CM4540 MFP CC419A
HP Color LaserJet Enterprise CM4540f MFP CC420A
HP Color LaserJet Enterprise CM4540fskm MFP CC421A

HP Color LaserJet Print Cartridges with HP ColorSphere toner

HP Color LaserJet Black Print Cartridge (8,500 pages) CE260A
HP Color LaserJet Black Print Cartridge (17,000 pages) CE264X
HP Color LaserJet Cyan Print Cartridge (12,500 pages) CF031A
HP Color LaserJet Yellow Cartridge (12,500 pages) CF032A
HP Color LaserJet Magenta Cartridge (12,500 pages) CF033A

Supplies

Toner Collection Unit (36,000 pages)
110 Volt Fuser Kit CE246A
220 Volt Fuser Kit CE247A
Automatic Document Feeder Maintenance Kit CE248A
Maintenance Kit Transfer Kit CE249A

Accessories

HP Color LaserJet 500-sheet Paper Tray CC425A
HP 500-sheet paper feeder and cabinet CC422A
HP 3 x 500-sheet paper feeder and stand CC423A
HP 900-sheet, 3-bin stapling mailbox CC424A
HP LaserJet MFP Analog Fax Accessory 500 CC487A

Connectivity

HP Jetdirect 690n IPv6/IPsec 802.11g Wireless Print Server J8007G
HP Jetdirect ew2500 802.11b/g Wireless Print Server J8021A

HP Care Pack Services

HP 3y Nbd CLJ CM4540 MFP HW Support UV259E
HP 3y Nbd + DMR Clr LsrJt CM4540 MFP Support UV273E
HP 4y Nbd CLJ CM4540 MFP HW Support UV264E
HP 5y Nbd CLJ CM4540 MFP HW Support UV265E
HP 1y PW Nbd CLJ CM4540MFP HW Support UV284PE
HP 2y PW Nbd CLJ CM4540MFP HW Support UV285PE
HP Ntwk Install mid-high ClrLaserJet SVC H2872E

Paper

www.hp.com/go/paper

Software

HP Web Jetadmin: www.hp.com/go/wja
HP Easy Printer Care: www.hp.com/go/easyprintercare
HP Universal Print Driver: www.hp.com/go/upd
HP Install Network Printer Wizard: www.hp.com/go/inpw_sw

Solutions

HP BarCodes and More USB Solution HG281US
HP Scalable BarCode Set USB Solution HG282UT
HP BarCode Printing USB Solution HG271US
HP MICR USB Solution HG283US
HP LaserJet Fonts and IPDS Emulation available at www.hp.com/go/laserjetfonts
For more solutions information, please visit www.hp.com/go/gsc.

7

CE265A

5

Requires BlackBerry Enterprise Server deployment, Internet and email-capable

6

6

Average continuous

HP COLOR LASERJET ENTERPRISE CM4540 MFP PRINTER SERIES

Technical specications HP Color LaserJet Enterprise CM4540 MFP Printer HP Color LaserJet Enterprise CM4540f MFP Printer

Print and copy speed

3

Color and black-only: Up to 42 ppm letter (up to 40 ppm A4)

HP Color LaserJet Enterprise CM4540fskm MFP Printer

First page out Print: As fast as 11.5 seconds from ready; Copy: As fast as 12 seconds from ready
Print resolution HP ImageREt 3600 (600 x 600 dpi)
Scanning resolution Up to 600 x 600 dpi, 30 bit depth (atbed), up to 600 x 300 dpi, 30 bit depth (ADF)

Control panel

Rotating (adjustable angle); 8.07" color graphical display; touchscreen; job control buttons (Start, Stop, Sleep, Reset, Clear, Brightness Up/Down);

numeric keypad; LED status lights (Ready, Data, Attention, Sleep); Hardware Integration Pocket; walk-up USB

Features
Scanning Color atbed scanner or ADF; scan input modes: copy, email, fax, secondary email, folder, workow
Copying Up to 9,999 copies, reduce or enlarge from 25 to 400% (from scanner glass), scaling from 25 to 200% (from ADF)

Faxing

1

Fax speed: up to 33.6 kbps; JBIG compression, fax forwarding, fax polling, broadcasting to up to 100 locations,

speed dial (up to 100 numbers), auto fax reduction, auto redialing

Processor 800 MHz
Memory 1280MB (not upgradeable) RAM

Hard disk HP High-performance Secure Hard Disk (embedded)

Durability ratings Recommended monthly page volume: 5,000 to 9,000 pages

4

; Duty cycle: up to 175,000 pages (A4/letter)

2

Paper

Input

100-sheet multipurpose tray, 500-sheet tray

100-sheet multipurpose tray, 500-sheet tray,

500-sheet paper feeder and cabinet

100-sheet multipurpose tray, 500-sheet tray,

3 x 500-sheet paper feeder and stand
Output 500-sheet output bin 900-sheet, 3-bin stapling mailbox
Two-sided printing Automatic

Interfaces

Hi-Speed USB 2.0 port, walkup USB port, Hardware Integration Pocket, RJ-45 port (10/100/1000 Base-TX), EIO slot,

RJ-11 fax port (CM4540f and CM4540fskm models only)

Languages HP PCL 6, HP PCL 5c (HP PCL 5c driver available from the Web only), HP postscript level 3 emulation, native PDF printing (v 1.4)
Network capabilities Via HP Jetdirect 10/100/1000 Base-TX Ethernet embedded print server (standard), IPsec (standard), SNMP3, 802.1x wireless (optional), TC/IP support (optional)

Fonts

Network protocols

Security

Dimensions (w x d x h)

Weight (with print

cartridges)

System requirements,
Windows

What’s in the box

105 internal TrueType fonts scalable in HP PCL, 92 internal scalable fonts in HP postscript Level 3 emulation (Euro symbol built-in); 1 internal Unicode Fonts (Andale Mono

Management security: SNMPv3, SSL/TLS, 802.1X authentication (EAP- PEAP, EAP-TLS), IPP over TLS, IPsec/Firewall with Certicate, Pre-Shared Key Authentication, and

WorldType); 2 Internal Windows Vista 8 Fonts (Calibri, Cambria). Additional Font Solutions available at http://www.hp.com/go/laserjetfonts

IPv4/IPv6: Apple Bonjour Compatible (Mac OS 10.2.4 or higher), SNMPv1/v2c/v3, HTTP, HTTPS, FTP, TFTP, Port 9100, LPD, WS Discovery,

IPP, Secure-IPP, IPsec/Firewall; IPv6: DHCPv6, MLDv1, ICMPv6; IPv4: Auto-IP, SLP, Telnet, IGMPv2, BOOTP/DHCP, WINS, IP Direct Mode, WS Print;

Other: NetWare NDS, Bindery, NDPS, iPrint

Kerberos Authentication; Support for WJA-10 IPsec Conguration using IPsec Plug-in

35.6 x 24.5 x 22.6 in (905 x 623 x 575 mm) 35.8 x 26.3 x 44.1 in (909 x 668 x 1119 mm)

42.2 x 26.3 x 44.1 in (1072 x 668 x 1119 mm)

120.5 lb (54.8 kg) 166.5 lb (75.7 kg) 195 lb (88.6 kg)

®

Windows 7, Windows Vista®, Windows® XP SP2 or higher, Windows® Server 2003, Windows® Server 2008; operating system compatible hardware system

Microsoft

Mac: Mac OS X v 10.4 or higher; operating system compatible hardware system requirements, see: http://www.apple.com; 150 MB free hard disk space

MFP; power cable; 100-sheet multipurpose tray; 500-sheet input tray; 500-sheet output bin, HP Jetdirect Gigabit Ethernet embedded print server;

HP LaserJet Black Print Cartridge (8,500 pages5 HP Color LaserJet Cyan, Yellow, and Magenta Print Cartridges with HP ColorSphere Toner (11,000 pages);

requirements, see http://www.microsoft.com system requirements; 220 MB available hard disk space;

Hardware and Software Installation Guide; CD-ROM with software drivers and documentation

CM4540fskm: As above plus 3 x 500-sheet feeder with stand, 900-sheet 3-bin stapling mailbox, Fax (embedded)

CP4540f: As above plus 500-sheet paper feeder and cabinet), Fax (embedded)

Warranty One-year, next business day, on-site warranty

Environmental ranges

Temperature range Operating: 10 to 30º C (50 to 86º F)
Recommended: 15 to 27º C (59 to 80.6º F)
Storage: 0 to 35º C (32 to 95º F)
Humidity range Operating: 10 to 80% RH
Recommended: 30 to 70% RH
Non-operating: 10 to 90% RH

Acoustic

Sound power emissions
Sound pressure (bystander position) Active, Print: 54 dB(A), Copy/Scan: 57 dB(A), Idle/Ready: 37 dB(A)

Power

Power Supply required Input voltage 110 to 127 VAC (+/- 10%), 60 Hz (+/- 2 Hz), 12 A
Power Consumption7 780 watts (Printing), 850 watts (Copying), 91 watts (Ready),

21.5 watts (Sleep), 0.3 watts (Off)
Typical Electricity Consumption (TEC) 8.062 kWh/Week

1

Standard and optional features vary by model. 2Duty cycle is dened as the maximum number of pages per month of imaged output. This value provides a comparison of product robustness in relation to other
HP LaserJet or HP Color LaserJet devices, and enables appropriate deployment of printers and MFPs to satisfy the demands of connected individuals or groups. 3Exact speed varies depending on the system
conguration, software application, driver, and document complexity. 4HP recommends that the number of printed pages per month be within the stated range for optimum device performance, based on factors
including supplies replacement intervals and device life over an extended warranty period. 5Average continuous composite cyan/yellow/magenta cartridge yield 11,000 standard pages, average continuous black
cartridge yield 8,500 standard pages (CE260A), and average continuous black cartridge high-capacity yield 17,000 standard pages (CE264X). Declared yield value in accordance with ISO/IEC 19798. Actual
yields vary considerably based on images printed and other factors. For details see www.hp.com/go/learnaboutsupplies. 6Declared per ISO 9296 and 7729; values are subject to change. Conguration tested:
HP Color LaserJet CP4525dn, printing at 40 ppm on A4 paper. 7Values subject to change. Power numbers are the highest values measured using all standard voltages.

© Copyright 2010 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such
products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Microsoft, Windows, and Windows XP are registered trademarks of Microsoft Corporation.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.

To learn more, visit www.hp.com
4AA3-1357ENUC November 2010

6

Active, Print: 7.2 B(A), Copy/Scan: 7.3 B(A), Idle/Ready: 5.5 Bels

Safety approvals IEC 60950-1 (International); EN 60950-1+A11 (EU);
and requirements IEC 60825-1+A1+A2; UL/cUL Listed (US/Canada);

GS License (Europe); EN 60825-1+A1+A2
(Class 1 Laser/LED Device); Low Voltage Directive
2006/95/EC with CE Marking (Europe); other safety
approvals as required by individual countries

Electromagnetic CISPR 22: 2005+A1/EN 55022: 2006+A1 Class A,
emission standard EN 61000-3-2: 2006, EN 61000-3-3: 1995+A1+A2,
EN 55024: 1998+A1+A2, FCC Title 47 CFR,
Part 15 Class A (USA), ICES-003, Issue 4, (Canada),
GB 9254-2008, EMC Directive 2004/108/EC with
CE Marking (Europe), other EMC approvals as required
by individual countries