HP CM2320 User Manual
HP Color LaserJet CM2320 MFP Series
User Guide
HP Color LaserJet CM2320 MFP Series
User Guide
Copyright and License
© 2008 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
ion 2, 04/2008
Edit
Part number: CC434-90907
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Group.
Table of contents
1 Product basics
Product comparison ............................................................................................................................. 2
Product features ................................................................................................................................... 3
Product walkaround .............................................................................................................................. 4
Front view ............................................................................................................................ 4
Back view ............................................................................................................................. 5
Interface ports ...................................................................................................................... 6
2 Control panel
HP Color LaserJet CM2320 control panel ............................................................................................ 8
HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card
Model control panel .............................................................................................................................. 9
Control-panel menus .......................................................................................................................... 10
Use the control-panel menus ............................................................................................. 10
Control-panel Setup menu ................................................................................................. 10
Function specific menus .................................................................................................... 20
3 Software for Windows
Supported operating systems for Windows ........................................................................................ 28
Supported printer drivers for Windows ............................................................................................... 28
HP Universal Print Driver (UPD) ........................................................................................................ 28
UPD installation modes ..................................................................................................... 29
Select the correct printer driver for Windows ..................................................................................... 30
Priority for print settings ...................................................................................................................... 31
Change printer-driver settings for Windows ....................................................................................... 31
Software installation types for Windows ............................................................................................. 32
Remove software for Windows ........................................................................................................... 32
Supported utilities for Windows .......................................................................................................... 32
HP ToolboxFX ................................................................................................................... 32
Embedded Web server ...................................................................................................... 32
HP Web Jetadmin .............................................................................................................. 33
Other Windows components and utilities ........................................................................... 33
Software for other operating systems ................................................................................................. 33
4 Use the product with Macintosh
Software for Macintosh ....................................................................................................................... 36
Supported operating systems for Macintosh ..................................................................... 36
Supported printer drivers for Macintosh ............................................................................. 36
ENWW iii
Use features in the Macintosh printer driver ....................................................................................... 39
5 Connectivity
Supported network operating systems ............................................................................................... 46
USB connection .................................................................................................................................. 46
Printer sharing disclaimer ................................................................................................................... 47
Supported network protocols .............................................................................................................. 47
Install the product on a network ......................................................................................................... 48
Configure the network product ........................................................................................................... 49
Priority for print settings for Macintosh .............................................................................. 36
Change printer-driver settings for Macintosh ..................................................................... 36
Software installation types for Macintosh .......................................................................... 37
Remove software from Macintosh operating systems ....................................................... 37
Supported utilities for Macintosh ........................................................................................ 37
Print ................................................................................................................................... 39
Scan ................................................................................................................................... 42
Fax (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only) ................... 42
Photo ................................................................................................................................. 43
View settings ...................................................................................................................... 49
Change settings ................................................................................................................. 49
Set password ..................................................................................................................... 50
IP address .......................................................................................................................... 50
Link speed setting .............................................................................................................. 51
6 Paper and print media
Understand paper and print media use .............................................................................................. 54
Supported paper and print media sizes .............................................................................................. 55
Supported paper types and tray capacity ........................................................................................... 57
Special paper or print media guidelines ............................................................................................. 58
Load paper and print media ............................................................................................................... 59
Tray 1 ................................................................................................................................. 59
Tray 2 or 3 ......................................................................................................................... 60
Configure trays ................................................................................................................................... 62
7 Use product features
Economy settings ............................................................................................................................... 64
Archive print ....................................................................................................................... 64
Fonts .................................................................................................................................................. 65
Select fonts ........................................................................................................................ 65
Print lists of available fonts ................................................................................................ 65
8 Print tasks
Cancel a print job ............................................................................................................................... 68
Use features in the Windows printer driver ........................................................................................ 69
Open the printer driver ....................................................................................................... 69
Use printing shortcuts ........................................................................................................ 69
Set paper and quality options ............................................................................................ 69
Set document effects ......................................................................................................... 69
Set document finishing options .......................................................................................... 70
iv ENWW
9 Copy
Obtain support and product-status information .................................................................. 70
Set advanced printing options ........................................................................................... 70
Change print-quality settings .............................................................................................................. 71
Print edge-to-edge originals ............................................................................................................... 71
Load originals ..................................................................................................................................... 74
Use copy ............................................................................................................................................ 76
One-touch copy ................................................................................................................. 76
Multiple copies ................................................................................................................... 76
Cancel a copy job .............................................................................................................. 76
Reduce or enlarge copies .................................................................................................. 77
Change the copy-collation setting ...................................................................................... 78
Color copies or black and white copies (Mono) ................................................................. 79
Copy settings ...................................................................................................................................... 79
Copy quality ....................................................................................................................... 79
Define custom copy settings .............................................................................................. 80
Copy onto media of different types and sizes .................................................................... 81
Restore the copy-settings defaults .................................................................................... 82
Copy a book ....................................................................................................................................... 83
Copy photos ....................................................................................................................................... 84
Copy mixed-size originals .................................................................................................................. 85
Duplex (two-sided) copy jobs ............................................................................................................. 85
Copy two-sided documents automatically (HP Color LaserJet CM2320 MFP Memory-
Card Model only) ............................................................................................................... 85
Copy two-sided documents manually ................................................................................ 87
10 Color for Windows
Manage color ...................................................................................................................................... 90
Automatic ........................................................................................................................... 90
Print in Grayscale .............................................................................................................. 90
Manual color adjustment .................................................................................................... 90
Color themes ..................................................................................................................... 91
Match colors ....................................................................................................................................... 92
Match colors using the Microsoft Office Basic Colors palette ............................................ 92
Match colors using the HP Basic Color Match tool ............................................................ 92
Match colors using View Custom Colors ........................................................................... 93
Advanced color use ............................................................................................................................ 94
HP ColorSphere toner ....................................................................................................... 94
HP ImageREt 3600 ............................................................................................................ 94
Media selection .................................................................................................................. 94
Color options ...................................................................................................................... 94
Standard red-green-blue (sRGB) ....................................................................................... 94
11 Scan
Load originals for scanning ................................................................................................................ 98
Use scan .......................................................................................................................................... 100
Scan methods .................................................................................................................. 100
Use the Scan feature ....................................................................................................... 100
ENWW v
Cancel scan ..................................................................................................................... 106
Scan settings .................................................................................................................................... 107
Scan file format ................................................................................................................ 107
Scanner resolution and color ........................................................................................... 107
Scan quality ..................................................................................................................... 108
Scan a book ..................................................................................................................................... 109
Scan a photo .................................................................................................................................... 111
12 Fax (fax models only)
Fax features ..................................................................................................................................... 114
Setup ................................................................................................................................................ 115
Install and connect the hardware ..................................................................................... 115
Configure fax settings ...................................................................................................... 117
Manage the phone book .................................................................................................. 118
Set fax polling .................................................................................................................. 122
Change fax settings .......................................................................................................................... 123
Set the sound-volume settings ........................................................................................ 123
Send fax settings ............................................................................................................. 123
Receive fax settings ......................................................................................................... 128
Use fax ............................................................................................................................................. 133
Fax software .................................................................................................................... 133
Cancel a fax ..................................................................................................................... 133
Delete faxes from memory ............................................................................................... 134
Use fax on a DSL, PBX, ISDN, or VoIP system .............................................................. 134
Send a fax ........................................................................................................................ 135
Receive a fax ................................................................................................................... 145
Solve fax problems ........................................................................................................................... 147
Fax error messages ........................................................................................................ 147
Fax memory is retained when there is a loss of power .................................................... 150
Fax logs and reports ........................................................................................................ 150
Change error correction and fax speed ........................................................................... 152
Problems sending faxes .................................................................................................. 153
Problems receiving faxes ................................................................................................. 155
Performance problems .................................................................................................... 157
13 Photo
Insert a memory card ....................................................................................................................... 160
Change memory card default settings .............................................................................................. 162
Print photos directly from the memory card ...................................................................................... 163
Print a memory card thumbnail sheet ............................................................................................... 164
Print and scan photos from a proof sheet ........................................................................................ 165
14 Manage and maintain the product
Information pages ............................................................................................................................. 168
HP ToolboxFX .................................................................................................................................. 170
View the HP ToolboxFX ................................................................................................... 170
Status ............................................................................................................................... 170
Alerts ................................................................................................................................ 171
Product information .......................................................................................................... 171
vi ENWW
Embedded Web server ..................................................................................................................... 180
Use HP Web Jetadmin software ...................................................................................................... 181
Security features .............................................................................................................................. 181
Manage supplies .............................................................................................................................. 183
15 Problem solve
Problem-solving checklist ................................................................................................................. 200
Restore the factory-set defaults ....................................................................................................... 202
Control-panel messages .................................................................................................................. 203
Clear jams ........................................................................................................................................ 207
Solve image-quality problems .......................................................................................................... 219
Solve connectivity problems ............................................................................................................. 237
Solve software problems .................................................................................................................. 240
Solve scan-to-e-mail problems ......................................................................................................... 243
Fax ................................................................................................................................... 172
Help ................................................................................................................................. 174
System Settings ............................................................................................................... 176
Print Settings ................................................................................................................... 178
Network Settings .............................................................................................................. 179
E-mail ............................................................................................................................... 179
Features ........................................................................................................................... 180
Turn on password protection using the embedded Web server ...................................... 181
Turn on password protection from the control panel ....................................................... 181
Turn on private receive feature ........................................................................................ 182
Check and order supplies ................................................................................................ 183
Replace supplies ............................................................................................................. 185
Clean the product ............................................................................................................ 191
Firmware updates ............................................................................................................ 197
Causes of jams ................................................................................................................ 207
Where to look for jams ..................................................................................................... 208
Clear jams in tray 1 .......................................................................................................... 208
Clear jams in tray 2 .......................................................................................................... 208
Clear jams in tray 3 .......................................................................................................... 210
Clear jams in fuser area ................................................................................................... 211
Clear jams in output bin ................................................................................................... 212
Clear jams in duplexer (duplexing models only) .............................................................. 212
Clear jams from the ADF ................................................................................................. 215
Avoid repeated jams ....................................................................................................... 218
Print problems .................................................................................................................. 219
Copy problems ................................................................................................................. 227
Scan problems ................................................................................................................. 232
Fax problems ................................................................................................................... 236
Optimize and improve image quality ................................................................................ 236
Solve direct-connection problems .................................................................................... 237
Network problems ............................................................................................................ 238
Solve common Windows problems ................................................................................. 240
Solve common Macintosh problems ................................................................................ 240
Solve PostScript (PS) errors ............................................................................................ 242
Appendix A Supplies and accessories
ENWW vii
Order parts, accessories, and supplies ............................................................................................ 246
Order directly from HP ..................................................................................................... 246
Order through service or support providers ..................................................................... 246
Order directly through the HP ToolboxFX software ......................................................... 246
Part numbers .................................................................................................................................... 247
Supplies ........................................................................................................................... 247
Memory ............................................................................................................................ 247
Cable and interface accessories ...................................................................................... 247
Paper-handling accessories ............................................................................................ 247
User-replaceable parts .................................................................................................... 248
Appendix B Service and support
Hewlett-Packard limited warranty statement .................................................................................... 249
Customer self repair warranty service .............................................................................................. 250
Print cartridge limited warranty statement ........................................................................................ 251
Customer support ............................................................................................................................. 252
Appendix C Specifications
Physical specifications ..................................................................................................................... 254
Electrical specifications .................................................................................................................... 254
Power consumption and acoustic emissions (HP Color LaserJet CM2320, HP Color LaserJet
CM2320 MFP Fax Model, HP Color LaserJet CM2320 MFP Memory-Card Model) ........................ 254
Environmental specifications ............................................................................................................ 255
Paper and print media specifications ............................................................................................... 255
Appendix D Regulatory information
FCC regulations ............................................................................................................................... 258
Environmental product stewardship program ................................................................................... 258
Protecting the environment .............................................................................................. 258
Ozone production ............................................................................................................ 258
Power consumption ......................................................................................................... 258
Paper use ........................................................................................................................ 258
Plastics ............................................................................................................................ 258
HP LaserJet print supplies ............................................................................................... 259
Return and recycling instructions ..................................................................................... 259
Paper ............................................................................................................................... 260
Material restrictions .......................................................................................................... 260
Disposal of waste equipment by users in private households in the European
Union ............................................................................................................................... 261
Material Safety Data Sheet (MSDS) ................................................................................ 261
For more information ....................................................................................................... 261
Additional statements for telecom (fax) products ............................................................................. 262
EU statement for telecom operation ................................................................................ 262
New Zealand telecom statements ................................................................................... 262
Telephone Consumer Protection Act (United States) ...................................................... 262
IC CS-03 requirements .................................................................................................... 262
Declaration of conformity .................................................................................................................. 264
HP Color LaserJet CM2320 MFP .................................................................................... 264
HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model .................................. 264
viii ENWW
Country/region specific statements .................................................................................................. 266
Laser safety ..................................................................................................................... 266
Canadian DOC regulations .............................................................................................. 266
VCCI statement (Japan) .................................................................................................. 266
EMI statement (Korea) ..................................................................................................... 266
Laser statement for Finland ............................................................................................. 266
EMI statement (Taiwan) ................................................................................................... 267
Substances table (China) ................................................................................................ 267
Index ................................................................................................................................................................. 269
ENWW ix
x ENWW
1 Product basics
Product comparison
●
Product features
●
Product walkaround
●
ENWW 1
Product comparison
The product is available in the following configurations.
HP Color LaserJet CM2320 MFP
Prints letter-size pages at speeds
●
up to 20 pages per minute (ppm)
and A4-size pages at speeds up to
19 ppm.
PCL 6 printer drivers and
●
HP postscript level 2 emulation.
Tray 1 holds up to 50 sheets of print
●
media or up to 10 envelopes.
Tray 2 holds up to 250 sheets of
●
print media.
Optional 250-sheet input tray
●
(tray 3) available.
Hi-Speed USB 2.0 port and 10/100
●
Base-T network port.
160-MB random-access memory
●
(RAM).
Flatbed scanner and 50-page
●
automatic document feeder (ADF).
One available DIMM slot for
●
memory expansion (accepts 64 MB
and 128 MB DIMMS).
HP Color LaserJet CM2320 MFP Fax
Model
HP Color LaserJet CM2320 MFP, plus:
V.34 fax modem and 8-megabyte
●
(MB) flash fax-storage memory.
Two RJ-11 fax phone line ports
●
Color graphics display
●
HP Color LaserJet CM2320 MFP
Memory-Card Model
HP Color LaserJet CM2320 MFP Fax
Model, plus:
Automatic two-sided (duplex)
●
printing, fax receiving, and copying.
Four memory card slots
●
Additional 250-sheet input tray
●
(tray 3) included.
2 Chapter 1 Product basics ENWW
Product features
Performance
Print quality
Fax (HP LaserJet CM2320
Fax Model / CM2320
Memory-Card Model only)
Copy
Scan
Memory card slots (HP
Color LaserJet CM2320 MFP
Memory-Card Model only)
Networking
Prints up to 20 ppm (letter) or 19 ppm (A4).
●
1,200 dots per inch (dpi) with Image REt 2400 text and graphics.
●
Adjustable settings to optimize print quality.
●
The HP UltraPrecise print cartridge has a finer toner formulation that provides sharper text
●
and graphics.
Full-functionality fax capabilities with a V.34 fax; includes a phone book, fax/tel, and
●
delayed-fax features.
Includes ADF that allows faster, more efficient copy jobs with multiple-page documents.
●
The product provides 1,200 pixels per inch (ppi), 24-bit full-color scanning from letter/A4-
●
size scanner glass.
The product provides 300 ppi, 24-bit full-color scanning from the automatic document
●
feeder (ADF).
Includes an ADF that allows faster, more efficient scan jobs with multiple-page documents.
●
Supports a variety of memory cards. See Photo on page 159 for more information.
TCP/IP
●
IPv4
◦
Printer driver features
Interface connections
Economical printing
Supplies
Accessibility
IPv6
◦
Fast printing performance, built-in Intellifont and TrueType scaling technologies, and
●
advanced imaging capabilities are benefits of the PCL 6 printer language.
Hi-Speed USB 2.0 port.
●
10/100 Base-T ethernet network port (RJ-45).
●
RJ-11 fax/phone cable ports.
●
N-up printing (printing more than one page on a sheet).
●
Two-sided printing using the automatic duplexer.
●
A supplies status page that displays the amount of life remaining in the print cartridge.
●
No-shake cartridge design.
●
Authentication for HP print cartridges.
●
Enabled supplies-ordering capability.
●
Online user guide that is compatible with text screen-readers.
●
Print cartridges can be installed and removed by using one hand.
●
All doors and covers can be opened by using one hand.
●
ENWW Product features 3
Product walkaround
Front view
1 Optional tray 3 (standard on the HP Color LaserJet CM2320 MFP Memory-Card Model)
2 Tray 2
3 Tray 1
4 Print-cartridge door latch
5 Top (face-down) output bin
6 Control panel
7 Automatic document feeder (ADF) input tray
8 Automatic document feeder (ADF) output bin
9 Memory card slots (HP Color LaserJet CM2320 MFP Memory-Card Model only)
10 Power switch
4 Chapter 1 Product basics ENWW
Back view
11 Power connector
12 DIMM door (for adding additional memory)
13 Hi-Speed USB 2.0 port and network port.
14 Fax ports (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)
15 Rear door for jam access
ENWW Product walkaround 5
Interface ports
1 Fax ports (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only)
2 Network port
3 Hi-Speed USB 2.0 port
6 Chapter 1 Product basics ENWW
2 Control panel
HP Color LaserJet CM2320 control panel
●
HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card
●
Model control panel
Control-panel menus
●
ENWW 7
HP Color LaserJet CM2320 control panel
1 Liquid Crystal Display
2 OK button and navigation arrows. Use these buttons to select and confirm menu choices.
Cancel button. Use this button to cancel the current menu selection.
Setup button. Access the main Setup menu.
Back button. Go back to the previous menu.
3 Copy Menu button. Access the Copy menu.
Start Copy Black button. Perform a black and white copy operation.
Start Copy Color button. Perform a color copy operation.
4 Scan Menu button. Access the scan menu.
Start Scan button. Perform a scan operation.
8 Chapter 2 Control panel ENWW
HP Color LaserJet CM2320 MFP Fax Model and HP Color
LaserJet CM2320 MFP Memory-Card Model control panel
.
.
1 Speed dials. 4 speed dial buttons and one shift button to support up to 8 speed dials.
2 Fax Menu button. Access the fax menu.
Start Fax button. Initiate a fax from the control panel.
3 Alphanumeric buttons. Use the alphanumeric buttons to type data into the product control-panel display and dial
telephone numbers for faxing.
4 OK button and navigation arrows. Use these buttons to select and confirm menu choices.
Cancel button. Use this button to cancel the current menu selection.
Setup button. Access the main Setup menu.
Back button. Go back to the previous menu.
5 Copy Menu button. Access the Copy menu.
Start Copy Black button. Perform a black and white copy operation.
Start Copy Color button. Perform a color copy operation.
6 Scan Menu button. Access the scan menu.
Start Scan button. Perform a scan operation.
?
7 Email Menu button (HP Color LaserJet CM2320 MFP Fax Model only). Access the e-mail menu.
Start Email button (HP Color LaserJet CM2320 MFP Fax Model only). Start a scan to e-mail.
Photo Menu button (HP Color LaserJet CM2320 MFP Memory-Card Model only). Access the photo menu.
Start Photo button (HP Color LaserJet CM2320 MFP Memory-Card Model only). Print the selected photos from the
memory card.
ENWW HP Color LaserJet CM2320 MFP Fax Model and HP Color LaserJet CM2320 MFP Memory-Card
Model control panel
9
Control-panel menus
Use the control-panel menus
To gain access to the control-panel menus, use the following steps.
1. Press Setup.
NOTE: To access the function specific menus press Fax Menu Copy Menu Scan Menu or Photo
Menu.
2. Use the arrow buttons to navigate the listings.
Press OK to select the appropriate option.
●
Press Cancel to cancel an action or return to the Ready state.
●
Control-panel Setup menu
These sub menus are available from the control-panel main Setup menu:
Use the Copy setup menu to configure basic copy default settings such as contrast, collation, or
●
the number of copies printed.
Use the Reports menu to print reports that provide information about the product.
●
Use the Fax setup (HP LaserJet CM2320 Fax Model / CM2320 Memory-Card Model only) menu
●
to configure the fax phone book, the outgoing and incoming fax options, and the basic settings for
all faxes.
Use the Photo setup (HP Color LaserJet CM2320 MFP Memory-Card Model only) menu to
●
configure the basic settings for printing photos from a memory card.
Use the System setup menu to establish basic product settings such as language, print quality,
●
or volume levels.
Use the Service menu to restore default settings, clean the product, and activate special modes
●
that affect print output.
Use the Network configuration menu to configure network settings such as TCP/IP configuration.
●
NOTE: To print a detailed list of the entire control-panel menu and its structure, print a menu map.
See
Information pages on page 168.
Table 2-1 Copy setup menu
Menu item Sub-menu item Description
Default Optimize Auto Select
Mixed
Printed Picture
Sets the default copy quality.
Photograph
Text
Default lighter/darker Sets the default contrast option.
10 Chapter 2 Control panel ENWW
Table 2-1 Copy setup menu (continued)
Menu item Sub-menu item Description
Default Collation On
Off
Default number of
copies
Default Reduce/Enlarge Original=100%
Default Tray Select Auto select
(Range: 1-99) Sets the default number of copies.
Legal to Letter=78%
Legal to A4=83%
A4 to Letter=94%
Letter to A4=97%
Full Page=91%
Fit to page
2 pages per sheet
4 pages per sheet
Custom: 25 to 400%
Tray 1
Sets the default collation option.
Sets the default percentage to reduce or enlarge a copied
document.
Sets the default input paper tray.
Tray 2
Tray 3 (if the tray is installed)
Default 2-Sided
(photo card models only)
Default Copy Draft On
Default Multi-page On
1 to 1 sided
1 to 2 sided
2 to 2 sided
2 to 1 sided
Off
Off
Sets the default input scan format and the default output
format.
Sets the default draft mode option.
Sets the default multi-page flatbed copy option.
ENWW Control-panel menus 11
Table 2-1 Copy setup menu (continued)
Menu item Sub-menu item Description
Advanced Color Copy Enables or disables the color copy button.
Lightness The default light/dark setting for copies. Possible values
range from 1 to 11 with 6 being the default (no change) value.
Contrast The default contrast setting for copies. Possible values
Sharpen The default sharpen setting for copies. Possible values
Background Removal The default background removal setting for copies. Possible
Color Balance The default color balance setting for copies. Possible values
Grayness The default grayness setting for copies. Possible values
Restore defaults Sets all customized copy settings to the factory default
range from 1 to 11 with 6 being the default (no change) value.
range from 1 to 11 with 6 being the default (no change) value.
values range from 1 to 11 with 6 being the default (no
change) value.
range from 1 to 11 with 6 being the default (no change) value.
Values can be set for each of the following settings:
Red
●
Green
●
Blue
●
range from 1 to 11 with 6 being the default (no change) value.
values.
Table 2-2 Reports menu
Menu Item Sub-menu item Sub-menu item Description
Demo page Prints a page that demonstrates print quality.
Menu structure Prints a control-panel menu layout map.
Configuration
report
Supplies status
page
Network report Displays status for:
Usage page Displays the number of pages printed, faxed, copied, and
Prints a list of all the product settings. Includes network
Prints the print-cartridge status. Includes the following
information when the product is connected to the network.
information:
Approximate pages remaining
●
Serial number
●
Number of pages printed
●
Network hardware configuration
●
Enabled features
●
TCP/IP and SNMP information
●
Network statistics
●
scanned by the product.
12 Chapter 2 Control panel ENWW
Table 2-2 Reports menu (continued)
Menu Item Sub-menu item Sub-menu item Description
PCL font list Prints a list of all installed PCL 5 fonts.
PS font list Prints a list of all installed PS fonts.
PCL6 font list Prints a list of all installed PCL 6 fonts.
Color usage log Prints out information about the color toner usage
Service page Prints out diagnostic information about calibration and color
quality
Table 2-3 Photo setup menu
Menu Item Sub-menu item Sub-menu item Description
Default image
Size
Default lighter/
darker
Default number of
copies
Default output
color
Restore defaults Restore the factory default settings for photo setup
(List of available
photo image sizes)
The default light/dark setting for photos. Possible values
The default number of copies setting for photos. Possible
Color
Black & white
The default image size for photos
range from 1 to 11 with 6 being the default (no change)
value.
values range from 1 to 99.
Specify the default output for photos (color or black & white)
Table 2-4 Fax setup menu (fax models only)
Menu Item Sub-menu item Sub-menu item Description
Fax Set-up Utility Utility for configuring the fax settings. Follow the on-screen
prompts and select the appropriate response for each
question using the arrow keys.
ENWW Control-panel menus 13
Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item Sub-menu item Sub-menu item Description
Basic setup Time/Date (Settings for time
format, current
time, date format,
and current date.)
Fax Header Your fax number
Company name
Answer mode Automatic
TAM
Fax/Tel
Manual
Sets the time and date setting for the product.
Sets the identifying information that is sent to the receiving
product.
Sets the type of answer mode. The following options are
available:
Automatic: The product automatically answers an
●
incoming call on the configured number of rings.
TAM: A telephone answering machine (TAM) is
●
attached to the Aux phone port of the product. The
product will not pick up any incoming call, but only listen
for fax tones after the answering machine has picked
up the call.
Fax/Tel: The product must automatically pick up the
●
call and determine if the call is a voice or fax call. If the
call is a fax call, the product handles the call as usual.
If the call is a voice call, an audible synthesized ring is
generated to alert the user of an incoming voice call.
Manual : The user must press the Start Fax button or
●
use an extension phone to make the product answer
the incoming call.
Rings to answer (Range of 1-9) Sets the number of rings that must occur before the fax
modem answers.
Distinctive Ring All Rings
Single
Double
Triple
Double and Triple
Dial Prefix On
Off
Allows a user to have two or three phone numbers on a
single line, each with a different ring pattern (on a phone
system with distinctive-ring service).
All Rings: The product answers any calls that come
●
through the telephone line.
Single: The product answers any calls that produce a
●
single-ring pattern.
Double: The product answers any calls that produce a
●
double-ring pattern.
Triple: The product answers any calls that produce a
●
triple-ring pattern.
Double and Triple: The product answers any calls that
●
produce a double-ring or triple-ring pattern.
Specifies a prefix number that must be dialed when sending
faxes from the product.
14 Chapter 2 Control panel ENWW
Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item Sub-menu item Sub-menu item Description
Advanced setup Default Fax
Resolution
Default lighter/
darker
Fit to page On
Default glass size Letter
Dialing Mode Tone
Redial if busy On
Redial if no answer On
Standard
Fine
Superfine
Photo
Sets the darkness of outgoing faxes.
Off
A4
Pulse
Off
Off
Sets the resolution for sent documents. Higher resolution
images have more dots per inch (dpi), so they show more
detail. Lower resolution images have fewer dots per inch and
show less detail, but the file size is smaller.
Shrinks faxes that are larger than Letter-size or A4-size so
that they can fit onto a Letter-size or A4-size page. If this
feature is set to Off, faxes larger than Letter or A4 will print
on multiple pages.
Sets the default paper size for documents being scanned
from the flatbed scanner.
Sets whether the product should use tone or pulse dialing.
Sets whether or not the product should attempt to redial if
the line is busy.
Sets whether the product should attempt to dial if the
recipient fax number does not answer.
Redial Comm.
Error
On
Off
Sets whether the product should attempt to redial the
recipient fax number if a communication error occurs.
ENWW Control-panel menus 15
Table 2-4 Fax setup menu (fax models only) (continued)
Menu Item Sub-menu item Sub-menu item Description
Advanced setup Detect dial tone On
Off
Billing codes On
Off
Extension Phone On
Off
Stamp faxes On
Off
Private receive On
Off
Fax Number
Confirmation
On
Off
Sets whether the product should check for a dial tone before
sending a fax.
Enables the use of billing codes when set to On. A prompt
will appear that asks you to enter the billing code for an
outgoing fax.
When this feature is enabled, the user can press the 1-2-3
buttons on the extension phone to cause the product to
answer an incoming fax call.
Sets product to add the date, time, sender's phone number,
and page number to each page of the faxes that this product
receives.
Setting Private receive to On requires the user to have set
a password in product security. After the password is set,
the following options are set:
Private receive is turned on.
●
All old faxes are deleted from memory.
●
Fax forwarding set to Off and is not allowed to be
●
changed.
All incoming faxes are stored in memory.
●
Verify that a fax number is valid by entering it a second time.
Allow Fax Reprint On
Off
Fax/Tel Ring Time 20
30
40
70
Print Duplex
(duplex models
only)
Fax Speed Fast(V.34)
On
Off
Medium(V.17)
Slow(V.29)
Sets whether all received faxes stored in available memory
can be reprinted.
Sets when the product should stop sounding the Fax/Tel
audible ring to notify the user of an incoming voice call.
Sets whether all received faxes are printed using both sides
of the paper.
Increases or decreases the allowed fax communication
speed.
Table 2-5 System setup menu
Menu Item Sub-menu item Sub-menu item Description
Language (List of available
control-panel
display languages.)
Sets the language in which the control panel displays
messages and product reports.
16 Chapter 2 Control panel ENWW
Table 2-5 System setup menu (continued)
Menu Item Sub-menu item Sub-menu item Description
Paper setup Default paper size Letter
A4
Legal
Default paper type Lists available
media types.
Tray 1 Paper type
Paper size
Paper out action Wait forever
Cancel
Override
Sets the size for printing internal reports or any print job that
does not specify a size.
Sets the type for printing internal reports or any print job that
does not specify a type.
Sets the default size and type for tray 1.
Determines how the product reacts when a print job requires
a media size or type that is unavailable or when a specified
tray is empty.
Select Wait forever to make the product wait until the
●
correct media is loaded.
Select Override to print on a different size paper after
●
a specified delay.
Select Cancel to automatically cancel the print job after
●
a specified delay.
If either Override or Cancel is chosen, the control
●
panel prompts for the number of seconds to delay. Use
the arrow keys to either decrease the time or increase
the time up to 3600 seconds.
Print quality Calibrate Color Calibrate Now
After Power On
Adjust Alignment
(photo card models
only)
Cartridge low
threshold
Replace supplies Stop at Out
Color supply out Stop printing
Print Test Page Print out a tray-specific sheet of instructions and a test page
Adjust Tray 1 After printing the test page, use the options in the Adjust
(Range of 1-20) Sets the percentage at which the control panel generates a
Override out
Continue black
Perform a Color Pane Registration (CPR) and density
calibration. Select Calibrate Now to perform an immediate
calibration. Select After Power On to specify the minutes/
hours the product should wait after power on to perform an
automatic calibration (the default is 15 minutes).
low-toner message.
Sets how the product reacts when it detects that the print
cartridge is out.
Sets how the product should react when it detects that a
color cartridge is empty. Select Stop printing to stop all
printing until the cartridge is replaced, or select Continue
black to continue printing in black monochrome mode.
with a border that can be used to estimate the adjustment
needed to center the printed image on the page.
Tray 1 menu to calibrate the tray. The following settings can
be adjusted for Tray 1:
X1 Shift
●
Y Shift
●
ENWW Control-panel menus 17
Table 2-5 System setup menu (continued)
Menu Item Sub-menu item Sub-menu item Description
Volume Settings
(photo card models
only)
Time/Date (Settings for time
Product security On
Courier font Regular
Alarm volume Soft
Ring volume
Key-press volume
Phone line volume
format, current time,
date format, and
current date.)
Off
Dark
Medium
Loud
Off
Sets the time and date setting for the product.
Sets the product-security feature. When the setting is set to
Sets Courier font values.
Sets the volume levels for the product.
On, you must set a personal identification number (PIN).
Table 2-6 Service menu
Menu item Sub-menu item Sub-menu item Description
Fax Service Clear saved faxes Clear all faxes in memory.
These include any received
faxes (including non-printed,
non-sent PC upload, and nonforwarded faxes), unsent faxes
(including delayed faxes), and
any printed faxes that are still in
memory. Deleted faxes cannot
be recovered. For each deleted
item, the fax activity log is
updated.
Run Fax Test Perform a fax test to verify that
Print T.30 trace Now
Never
If error
At end of call
Error correction On
Off
Fax Service Log The fax service log prints out
Cleaning mode Cleans the product when
the phone cord is plugged in
the correct outlet and that there
is a signal on the phone line. A
fax test report is printed
indicating the results.
Prints or schedules a report
that is used to troubleshoot fax
transmission issues.
The error correction mode
allows the sending device to retransmit data if it detects an
error signal. The default setting
is on.
the last 40 entries in the fax log.
specks or other marks appear
18 Chapter 2 Control panel ENWW
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