Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CB414-90911
Edition 1, 10/2006
Linux is a U.S. registered trademark of Linus
Torvalds.
Microsoft
®
, Windows®, and Windows NT
®
are U.S. registered trademarks of Microsoft
Corporation.
Letterhead and preprinted forms ....................................................................................... 60
Select the correct fuser mode ............................................................................................ 61
Select print media ............................................................................................................................... 63
ivENWW
Printing and paper-storage environment ............................................................................................ 65
Load media ......................................................................................................................................... 66
Control print jobs ................................................................................................................................ 72
Use the address book ...................................................................................................................... 115
Create a recipient list ....................................................................................................... 115
Use the local address book ............................................................................................. 115
Change e-mail settings for the current job ....................................................................................... 117
Scan to a folder ................................................................................................................................ 118
Scan to a workflow destination ......................................................................................................... 118
Find the SMTP gateway from the device control panel ................................... 111
Find the SMTP gateway from an e-mail program ........................................... 111
Send a document ............................................................................................ 113
Use the auto-complete function ...................................................................... 114
Add e-mail addresses to the local address book ............................................ 116
Delete e-mail addresses from the local address book .................................... 116
viENWW
9 Fax
Analog faxing .................................................................................................................................... 120
Connect the fax to a telephone line ................................................................................. 120
Configure and use the fax features .................................................................................. 120
Digital fax .......................................................................................................................................... 121
10 Manage and maintain the device
Use information pages ..................................................................................................................... 124
Index ................................................................................................................................................................. 243
xENWW
1Device basics
This chapter contains basic information about device features:
Device comparison
●
Features comparison
●
Walkaround
●
Device software
●
ENWW1
Device comparison
HP LaserJet M3027HP LaserJet M3027xHP LaserJet M3035HP LaserJet M3035xs
Prints up to 27 pages-per-
●
minute (ppm) on letter-sized
media, and up to 25 ppm on
A4–sized media
256 megabytes (MB) total of
●
random access memory
(RAM), upgradable up to
512 MB
Internal 40 gigabyte (GB) or
●
larger hard disk
100-sheet multipurpose tray
●
(tray 1), 500-sheet input tray
(tray 2), 50-sheet automatic
document feeder (ADF),
and 250-sheet output bin
Hi-Speed universal serial
●
bus (USB) 2.0 port and
enhanced input/output
(EIO) slot
HP Jetdirect embedded
●
print server for Ethernet
10/100Base-T network
One open dual inline
●
memory module (DIMM)
slot
HP LaserJet M3027, plus:
Automatic two-sided
●
printing accessory
33.6 kpbs analog fax
●
Prints up to 35 ppm on
●
letter-sized media, and up to
33 ppm on A4–sized media
256 MB total RAM,
●
upgradable up to 512 MB
Internal 40 GB or larger hard
●
disk
100-sheet tray 1, 500-sheet
●
tray 2, 50-sheet ADF, and
250-sheet output bin
Hi-Speed USB 2.0 port and
●
EIO slot
HP Jetdirect embedded
●
print server for Ethernet
10/100Base-T network
One open DIMM slot
●
Automatic two-sided
●
printing accessory
HP LaserJet M3035, plus:
33.6 kpbs analog fax
●
20-sheet convenience
●
stapler
500-sheet input tray
●
(tray 3)
Features comparison
FeatureDescription
Performance
User interface
Printer drivers
Resolution
400 MHz processor
●
Control-panel help
●
Windows® and Macintosh printer drivers
●
Embedded Web server to gain access to support and to order supplies (administrator tool for
●
network-connected models only)
HP Easy Printer Care software (a Web-based status and troubleshooting tool)
●
HP PCL 5
●
HP PCL 6
●
HP postscript level 3 emulation
●
FastRes 1200—produces 1200-dots-per-inch (dpi) print quality for fast, high-quality printing of
●
business text and graphics
ProRes 1200—produces 1200-dpi printing for the best quality in line art and graphic images
●
2Chapter 1 Device basicsENWW
FeatureDescription
Storage features
Fonts
Accessories
Connectivity
Environmental features
Supplies
Internal 40 GB or larger hard drive
●
Fonts, forms, and other macros
●
Job retention
●
93 internal fonts available for PCL
●
80 printer-matching screen fonts in TrueType format available with the software solution
●
Additional fonts can be added.
●
Optional 500-sheet input tray (tray 3) (standard on the HP LaserJet M3035xs MFP)
Foreign interface harness (FIH) port for attaching optional third-party paper-handling devices
●
Sleep mode setting
●
ENERGY STAR® qualified
●
The supplies status page contains information about toner level, page count, and estimated pages
●
remaining.
Accessibility
The product checks for an authentic HP print cartridge at cartridge installation.
●
Internet-enabled supply-ordering capabilities (using HP Easy Printer Care software)
●
The online user guide is compatible with text screen-readers.
●
The print cartridge can be installed and removed by using one hand.
●
All doors and covers can be opened by using one hand.
●
Media can be loaded in tray 1 by using one hand.
●
ENWWFeatures comparison3
Walkaround
Device parts
Before using the product, familiarize yourself with its components.
1
2
3
3
4
4
5
5
1Automatic document feeder (ADF)
2Scanner assembly
3Latch to open the front door (provides access to the print cartridge)
4Tray 1 (pull to open)
5Tray 2
6ADF output bin
7Control panel
8Top output bin
9Right-side cover (provides access to DIMMs)
6
7
8
9
10
10On/off switch
2
4
1
1Interface ports (see Interface ports)
2Rear output bin (pull to open)
3Power connection
4Chapter 1 Device basicsENWW
3
Interface ports
1
2
3
4
5
6
1Fax port (HP LaserJet M3027x and HP LaserJet M3035xs only)
2Network connection
3Foreign interface harness (FIH) port
4Type A Hi-Speed USB 2.0 connection for adding accessories
5Type B Hi-Speed USB 2.0 connection for printing
6EIO slot
ENWWWalkaround5
Device software
The printing-system software is included with the device. See the getting started guide for installation
instructions.
The printing system includes software for end users and network administrators, and printer drivers for
access to the device features and communication with the computer.
NOTE For a list of printer drivers and updated HP printer software, go to www.hp.com/go/
LJM3027mfp_software or www.hp.com/go/LJM3035mfp_software.
Supported operating systems
The device supports the following operating systems:
Full software installation
Windows XP (32-bit and 64-bit)
●
Windows Server 2003 (32-bit and 64-bit)
●
Windows 2000
●
Mac OS X V10.2.8, V10.3, V10.4 and later
●
Printer driver only
Linux (Web only)
●
UNIX model scripts (Web only)
●
NOTE For Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers
Operating systemPCL 5PCL 6Postscript level 3
emulation
Windows
Mac OS X V10.2.8, V10.3, V10.4 and later
1
Linux
1
For Linux, download the postscript level 3 emulation driver from www.hp.com/go/linuxprinting.
The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.
Select the correct printer driver
Printer drivers allow you to gain access to the device features and allow the computer to communicate
with the device (using a printer language). Check the installation notes and readme files on the device
CD for additional software and languages.
6Chapter 1 Device basicsENWW
The device uses the PCL 5, PCL 6, and HP postscript level 3 emulation printer description language
(PDL) drivers.
Use the PCL 6 printer driver for the best overall performance.
●
Use the PCL 5 printer driver for general office printing.
●
Use the HP postscript level 3 emulation driver for printing from postscript level 3 emulation needs,
●
or for postscript flash font support.
Universal printer drivers
The HP Universal Print Driver Series for Windows includes separate HP postscript level 3 emulation
and HP PCL 5 versions of a single driver that provides access to almost any HP device while providing
system administrator with tools to manage devices more effectively. The Universal Print Driver is
included on the device CD, under the Optional Software section. For more information, go to
www.hp.com/go/universalprintdriver.
Driver Autoconfiguration
The HP LaserJet PCL 5, PCL 6, and PS level 3 emulation drivers for Windows 2000 and Windows XP
feature automatic discovery and driver configuration for device accessories at the time of installation.
Some accessories that the Driver Autoconfiguration supports are the duplexing unit, optional paper
trays, and dual inline memory modules (DIMMs).
Update Now
If you have modified the device configuration since installation, the driver can be automatically updated
with the new configuration. In the Properties dialog box (see
Settings tab, click the Update Now button to update the driver.
Open the printer drivers), on the Device
HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize and
distribute HP software in managed corporate printing environments. Using HP Driver Preconfiguration,
information technology (IT) administrators can preconfigure the printing and default settings for
HP printer drivers before installing the drivers in the network environment. For more information, see
the HP Driver Preconfiguration Support Guide, which is available at
www.hp.com/go/hpdpc_sw.
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE The names of commands and dialog boxes might vary depending on your software
program.
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
●
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.
ENWWDevice software7
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
●
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.
Default printer driver settings: The default printer driver settings determine the settings used in
●
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.
Printer control panel settings: Settings changed at the printer control panel have a lower priority
●
than changes made anywhere else.
8Chapter 1 Device basicsENWW
Open the printer drivers
Operating SystemTo change the settings for all
print jobs until the software
program is closed
Windows 2000, XP,
and Server 2003
Mac OS X V10.2.8,
V10.3, V10.4 and
later
1.On the File menu in the
software program, click
Print.
2.Select the driver, and then
click Properties or
Preferences.
The steps can vary; this
procedure is most common.
1.On the File menu, click
Print.
2.Change the settings that
you want on the various
pop-up menus.
To change the default settings
for all print jobs
1.Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2.Right-click the driver icon,
and then select Printing
Preferences.
1.On the File menu, click
Print.
2.Change the settings that
you want on the various
pop-up menus.
3.On the Presets pop-up
menu, click Save as and
type a name for the preset.
These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.
To change the device
configuration settings
1.Click Start, click Settings,
and then click Printers or
Printers and Faxes.
2.Right-click the driver icon,
and then select
Properties.
3.Click the Device Settings
tab.
1.In the Finder, on the Go
menu, click Applications.
2.Open Utilities, and then
open Print Center (OS X
V10.2.8) or Printer Setup
Utility.
3.Click on the print queue.
4.On the Printers menu,
click Show Info.
5.Click the Installable
Options menu.
NOTE Configuration
settings might not be
available in Classic
mode.
Software for Macintosh computers
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
For network connections, use the embedded Web server (EWS) to configure the device. See
Web server.
The printing system software includes the following components:
PostScript Printer Description (PPD) files
●
The PPDs, in combination with the Apple PostScript printer drivers, provide access to device
features. Use the Apple PostScript printer driver that comes with the computer.
HP Printer Utility
●
Use the HP Printer Utility to set up device features that are not available in the printer driver:
Name the device.
●
Assign the device to a zone on the network.
●
ENWWDevice software9
Embedded
Assign an internet protocol (IP) address to the device.
●
Download files and fonts.
●
Configure the device for IP or AppleTalk printing.
●
You can use the HP Printer Utility when your device uses a universal serial bus (USB) cable or is
connected to a TCP/IP-based network. For more information, see
Macintosh.
Use the HP Printer Utility for
Remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
Utilities
The device is equipped with several utilities that make it easy to monitor and manage the device on a
network.
HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your
intranet, and it should be be installed only on the network administrator’s computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
www.hp.com/go/webjetadmin.
visit
When installed on a host server, any client can gain access to HP Web Jetadmin by using a supported
Web browser (such as Microsoft® Internet Explorer 4.x or Netscape Navigator 4.x or later) by navigating
to the HP Web Jetadmin host.
Embedded Web server
The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer or Netscape Navigator.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
Use information pages.)
see
For a complete explanation of the features and functionality of the embedded Web server, see
embedded Web server.
Use the
HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
Discovering printers on the network and checking the status of each device
●
Setting and viewing device and supplies alerts for multiple printers at the same time
●
10Chapter 1 Device basicsENWW
Shopping online for supplies
●
Using HP online troubleshooting and maintenance tools
●
You can use the HP Easy Printer Care software when the device is directly connected to your computer
or when it is connected to a network. To download the HP Easy Printer Care software, go to
www.hp.com/go/easyprintercare.
Supported operating systems
For information about supported operating systems, go to
www.hp.com/go/easyprintercare.
Supported browsers
To use the HP Easy Printer Care software, you must have one of the following browsers:
Microsoft Internet Explorer 5.5 or later
●
Netscape Navigator 7.0 or later
●
Opera Software ASA Opera 6.05 or later
●
All pages can be printed from the browser.
Other components and utilities
WindowsMacintosh OS
Software installer — automates the printing system
●
installation
Online Web registration
●
PostScript Printer Description files (PPDs) — use with the
●
Apple PostScript drivers that come with the Mac OS
The HP Printer Utility — change device settings, view
●
status, and set up printer-event notification from a Mac.
This utility is supported for Mac OS X V10.2.8, V10.3,
V10.4 and later.
ENWWDevice software11
12Chapter 1 Device basicsENWW
2Control panel
Use the control panel
●
Use the Administration menu
●
ENWW13
Use the control panel
The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons
and numeric keypad to control jobs and the device status. The LEDs indicate overall device status.
Control-panel layout
The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and
three light-emitting diode (LED) status lights.
1Attention lightThe Attention light indicates that the device has a condition that requires
intervention. Examples include an empty paper tray or an error message
on the touchscreen.
2Data lightThe Data light indicates that the device is receiving data.
3Ready lightThe Ready light indicates that the device is ready to begin processing any
job.
4Brightness-adjustment dialTurn the dial to control the brightness of the touchscreen.
5Touchscreen graphical displayUse the touchscreen to open and set up all device functions.
6Numeric keypadAllows you to type numeric values for number of copies required and other
7Sleep buttonIf the device is inactive for a long period of time, it automatically enters a
8Reset buttonResets the job settings to factory or user-defined default values.
9Stop buttonStops the active job. While stopped, the control panel shows the options for
10Start buttonBegins a copy job, starts digital sending, or continues a job that has been
numeric values.
sleep mode. To place the device into sleep mode or to reactivate the device,
press the Sleep button.
the stopped job (for example, if you press the Stop button while the device
is processing a print job, the control panel message prompts you to cancel
or resume the print job).
interrupted.
14Chapter 2 Control panelENWW
Home screen
The home screen provides access to the device features, and it indicates the current status of the device.
NOTE Depending on how the system administrator has configured the device, the features that
appear on the home screen can vary.
1FeaturesDepending on how the system administrator has configured the device, the features that appear
in this area can include any of the following items:
Copy
●
Fax
●
E-mail
●
Secondary E-mail
●
Network Folder
●
Job Storage
●
Workflow
●
Supplies Status
●
Administration
●
2Device status lineThe status line provides information about the overall device status. Various buttons appear in
this area, depending on the current status. For a description of each button that can appear in
the status line, see
3Copy countThe copy count box indicates the number of copies that the device is set to make.
4Help buttonTouch the Help button to open the embedded help system.
5Scroll barTouch the up or down arrows on the scroll bar to see the complete list of available features.
6Sign OutTouch Sign Out to sign out of the device if you have signed in for access to restricted features.
After you sign out, the device restores all options to the default settings.
7Network AddressTouch Network Address to find information about the network connection.
Buttons on the touchscreen.
8Date and timeThe current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, for example 12-hour format or 24-hour format.
ENWWUse the control panel15
Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various buttons
can appear in this area. The following table describes each button.
Home button. Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using.
NOTE The name of this button changes for each feature. For example, in the Copy feature, the
button is named Start Copy.
Stop button. If the device is processing a print or fax job, the Stop button appears instead of the Start
button. Touch the Stop button to halt the current job. The device prompts you to cancel the job or to resume
it.
Error button. The error button appears whenever the device has an error that requires attention before
it can continue. Touch the error button to see a message that describes the error. The message also has
instructions for solving the problem.
Warning button. The warning button appears when the device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message also
has instructions for solving the problem.
Help button. Touch the help button to open the built-in online Help system. For more information, see
Control-panel help system.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. To open the Help system,
touch the Help button (
For some screens, the Help opens to a global menu where you can search for specific topics. You can
browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options
for that screen.
If the device alerts you of an error or warning, touch the error (
message that describes the problem. The message also contains instructions to help solve the problem.
) in the upper-right corner of the screen.
) or warning ( ) button to open a
16Chapter 2 Control panelENWW
Use the Administration menu
Use the Administration menu to set up default device behavior and other global settings, such as the
language and the format for date and time.
Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch
the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains
sub-menus. Continue opening the structure until you reach the option that you want to configure. To
return to the previous level, touch Back.
To exit the Administration menu, touch the Home button (
The device has built-in Help that explains each of the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help
system, touch the Help button (
The tables in the sections that follow indicate the overall structure of each menu.
) in the upper-right corner of the screen.
) in the upper-left corner of the screen.
ENWWUse the Administration menu17
Information menu
Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1 Information menu
Menu itemSub-menu itemSub-menu itemValuesDescription
Configuration/Status
Pages
Fax Reports
(Appears only on
models equipped
with a fax feature.)
Administration Menu
Map
Configuration PagePrint (button)A set of configuration pages that show the
Supplies Status
Page
Usage PagePrint (button)Shows information about the number of
File DirectoryPrint (button)A directory page that contains information for
Fax Activity LogPrint (button)Contains a list of the faxes that have been
Fax Call ReportFax Call ReportPrint (button)A detailed report of the last fax operation,
Thumbnail on Report Yes
When to Print Report Never auto print
Print (button)Shows the basic structure and settings of the
Administration menu and current
administration settings.
current device settings.
Print (button)Shows the status of supplies such as print
cartridges.
pages that have been printed on each paper
type and size.
any mass-storage devices, such as flash
drives, memory cards, or hard disks, that are
installed in this device.
sent from or received by this device.
either sent or received.
Choose whether or not to include a thumbnail
of the first page of the fax on the report.
No (default)
Print after any fax job
Print after fax send jobs
Print after any fax error
Print after send errors only
Print after receive errors only
Billing Codes Report
Blocked Fax ListPrintA list of phone numbers that are blocked from
Speed Dial ListPrintShows the speed dials that have been set up
Sample Pages/Fonts PCL Font ListPrintA list of printer control language (PCL) fonts
PS Font ListPrintA list of PostScript (PS) fonts that are
PrintA list of billing codes that have been used for
outgoing faxes. This report shows how many
sent faxes were billed to each code.
sending faxes to this device.
for this device.
that are currently available on the device.
currently available on the device.
18Chapter 2 Control panelENWW
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