translation without prior written
permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is
subject to change without notice.
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an
additional warranty. HP shall not be
liable for technical or editorial errors
or omissions contained herein.
Copyright (C) 1991-2, RSA Data
Security, Inc. Created 1991. All rights
reserved.
License to copy and use this software
is granted provided that it is identified
as the "RSA Data Security, Inc. MD4
Message-Digest Algorithm" in all
material mentioning or referencing
this software or this function.
License is also granted to make and
use derivative works provided that
such works are identified as "derived
from the RSA Data Security, Inc. MD4
Message-Digest Algorithm" in all
material mentioning or referencing the
derived work.
RSA Data Security, Inc. makes no
representations concerning either the
merchantability of this software or the
suitability of this software for any
particular purpose. It is provided "as
is" without express or implied
warranty of any kind.
These notices must be retained in any
copies of any part of this
documentation and/or software.
Trademarks
Intel®, Pentium® is a registered
trademark of Intel Corporation or its
subsidiaries in the United States and
other countries.
®
Microsoft
XP are U.S. registered trademarks of
Microsoft Corporation.
memory card is supported by the
product. SD Logo is a trademark of its
proprietor.
, Windows®, and Windows
Secure Digital
Copy limitations
It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal
representative first.
Governmental paper or
•
documents:
Passports
•
Immigration papers
•
Selective service papers
•
Identification badges, cards,
•
or insignias
Governmental stamps:
•
Postage stamps
•
Food stamps
•
Checks or drafts drawn on
•
governmental agencies
Paper currency, traveler's
•
checks, or money orders
Certificates of deposit
•
Copyrighted works
•
Safety information
Always follow basic safety
precautions when using this product
to reduce risk of injury from fire or
electric shock.
1. Read and understand all
instructions in the documentation that
comes with the HP All-in-One.
2. Use only a grounded electrical
outlet when connecting this product to
a power source. If you do not know
whether the outlet is grounded, check
with a qualified electrician.
3. Observe all warnings and
instructions marked on the product.
4. Unplug this product from wall
outlets before cleaning.
5. Do not install or use this product
near water, or when you are wet.
6. Install the product securely on a
stable surface.
7. Install the product in a protected
location where no one can step on or
®
trip over the line cord, and the line
cord cannot be damaged.
8. If the product does not operate
normally, see
troubleshoot.
9. There are no user-serviceable parts
inside. Refer servicing to qualified
service personnel.
Maintain and
Product restricted material
This HP product contains the
following material that might require
special handling at end-of-life:
Mercury in the fluorescent lamp in the
scanner (< 1.5 mg)
For recycling information, contact
http://www.hp.com/go/recycle, local
authorities, or the Electronics
Industries Alliance at
www.eiae.org.
For more information, see
http://
Recycling.
Contents
1Get started
Find other resources for the product .......................................................................................10
This guide provides details about how to use the device and to resolve problems.
•
Find other resources for the product
Accessibility
•
Understand the HP All-in-One parts
•
Find other resources for the product
You can obtain product information and further troubleshooting resources that are not
included in this guide from the following resources:
ResourceDescriptionLocation
Setup poster
Getting started guide
Readme file and release notes
Embedded Web server
(network connection)
Toolbox (Microsoft
Windows®)
HP Printer Utility (Mac OS)Contains tools to configure
®
Provides illustrated setup
information.
Provides instructions for
setting up the device and
information about the
warranty and safety issues.
Provide late-breaking
information and
troubleshooting tips.
Allows you to view status
information, change settings,
and manage the device from
any computer on the network.
For more information, see
Embedded Web server.
Provides information about
printhead health and access
to maintenance services.
For more information, see
Toolbox (Windows).
print settings, calibrate the
device, clean the printheads,
print the configuration page,
order supplies online, and
find support information from
the Web site. You can also
configure settings for
wireless printing.
For more information, see
Printer Utility (Mac OS).
A printed version of the
document is provided with
the device.
A printed version of the
document is provided with
the device.
Included on the Starter CD.
Available through any
standard Web browser.
The Toolbox is typically
installed with the device
software as an available
installation option.
The HP Printer Utility is
typically installed with the
device software.
HP
10Get started
(continued)
ResourceDescriptionLocation
HP Instant SupportHelps you quickly identify,
Control panelProvides status, error, and
Logs and reportsProvides information about
Self-test diagnostic page
Network configuration pageProvides network
Print quality diagnostic pageDiagnoses issues that affect
HP Web sitesProvide the latest printer
HP telephone supportLists information to contact
HP photo and imaging
software help
diagnose, and resolve
printing problems.
For more information, see
Instant Support.
warning information about
operations.
events that have occurred.
Device information:
•
Product name
•
Model number
•
Serial number
•
Firmware version
•
number
Accessories installed (for
•
example, the duplexer)
Number of pages printed
•
from the trays and
accessories
Ink levels
•
Printhead health status
•
configuration information.
print quality and helps you
decide whether to run any
maintenance tools to improve
the print quality of your
printouts.
software, and product and
support information.
HP. During the warranty
period, this support is often
free of charge.
Provides information about
using the software.
Available through any
standard Web browser or
through the Toolbox
(Windows).
HP
For more information, see
Control panel.
For more information, see
Monitor the device.
For more information, see
Understand the self-test
diagnostic page.
For more information, see
Understand the network
configuration page.
For more information, see To
print the print quality
diagnostic page.
www.hp.com/support
www.hp.com
For more information, see
Obtain HP telephone support.
For more information, see
Use the HP photo and
imaging software.
Accessibility
The device provides a number of features that make it accessible for people with
disabilities.
Accessibility
11
Chapter 1
Visual
The device software is accessible for users with visual impairments or low vision
through the use of your operating system's accessibility options and features. It also
supports most assistive technology such as screen readers, Braille readers, and voiceto-text applications. For users who are color blind, colored buttons and tabs used in
the software and on the control panel have simple text or icon labels that convey the
appropriate action.
Mobility
For users with mobility impairments, the device software functions can be executed
through keyboard commands. The software also supports Windows accessibility
options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The device
doors, buttons, paper trays, and paper guides can be operated by users with limited
strength and reach.
Support
For more details about the accessibility of this product and HP's commitment to
product accessibility, visit HP's Web site at
For accessibility information for the Mac OS, visit the Apple Web site at
www.apple.com/accessibility.
www.hp.com/accessibility.
Understand the HP All-in-One parts
•Front view
Printing supplies area
•
Memory card slots
•
Back view
•
Control panel
•
Connection information
•
12Get started
Front view
1Automatic document feeder (ADF)
2Scanner glass
3Control panel (differs based on the HP All-in-One model that you have)
4Display (differs based on the model that you have)
5Output tray
6Output tray extension
7Length/width guides
8Tray 1
9Tray 2 (available with some models)
10Front universal serial bus (USB) port (PictBridge-enabled)
Front universal serial bus (USB) port (PictBridge-enabled)
14Get started
Back view
1Power input
2Ethernet network port
3Rear universal serial bus (USB) port
4Fax ports (1-LINE and 2-EXT) (available on some models)
5Rear access panel (for models with no duplexer)
6Automatic two-sided printing accessory (duplexer) (available on some models)
Control panel
The layout and functions available on the control panel depend on which model that
you have.
The following sections describe control panel buttons, lights, and displays. Your model
might not have all of the features described.
Understand the HP All-in-One parts15
Chapter 1
Control panel buttons and lights
The following diagram and related table provide a quick reference to the control panel
features.
LabelName and Description
1
2
3
4Digital Filing: Scans and saves a document to a folder and shares documents with other
5
6
7
8Display: View menus and messages.
9
10
11
12Attention light: When blinking, the attention light indicates an error has occurred that requires
13
14
15
16
One-touch speed-dial buttons: Access the first five speed-dial numbers.
Speed Dial: Selects a speed-dial number.
Scan Menu: Presents the Scan To menu for selecting a scan destination.
people on your network.
Fax Menu: Presents the Fax menu for selecting options.
The button name and functionality depends on the country/region in which the device is sold.
Resolution: Adjusts the resolution for the fax you are sending.
Junk Fax Blocker: Presents the Junk Fax Blocker Set Up menu for managing unwanted fax
calls. You are required to subscribe to a caller ID service to use this feature.
Keypad: Enters fax numbers, values, or text.
Left arrow: Decreases values on the display.
OK: Selects a menu or a setting on the display.
Right arrow: Increases values on the display.
your attention.
Reduce/Enlarge: Changes the size of a copy for printing.
Copy Menu: Presents the Copy menu for selecting options.
Number of Copies: Select the number of copies to be printed.
Photo Menu: Presents the Photo menu for selecting options.
16Get started
(continued)
LabelName and Description
17The button name and functionality depends on the model and the country/region in which the
18Power: Turns the device on or off. The Power button is lit when the device is on. The light
19
20
21PRINT PHOTOS: Selects the photo function. Use this button to print photos from a memory
22
23
24
25Collate: Organizes the copies in order so they are ready to use when the copying job finishes.
26
27Help: Displays the Help menu. You can choose from a list of help topics. When you make a
28
29
30Setup: Presents the Setup Menu for generating reports, changing fax and other maintenance
31Auto Answer: When this button is lit, the device automatically answers incoming phone
32
33
34Redial/Pause: Redials the most recently dialed number, or inserts a 3-second pause in a fax
35START SCAN: Starts a scan job and sends it to the destination you selected using the Scan
device is sold.
Proof Sheet: Prints a proof sheet when a memory card is inserted in a memory card slot. A
proof sheet shows thumbnail views of all the photos on the memory card. You can select
photos on the proof sheet, and then print those photos by scanning the proof sheet.
Rotate: Rotate the current image on the display. The rotated image can be printed.
blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely
disconnect the power supply, turn the device off, and then unplug the power cord.
Zoom Out: Reduces the size of the image on the display.
Zoom In: Increases the size of the image on the display.
card or storage device, or to save photos to your computer.
Quality: Selects Best, Normal, or Fast quality for copying.
START COPY Color: Starts a color copy job.
START COPY Black: Starts a black-and-white copy job.
Cancel: Stops a job, exits a menu, or exits settings.
selection, the detailed help information is displayed on the monitor of a connected computer.
Back: Moves you one level up in the menu.
2-sided: Performs a two-sided copy or fax job.
settings, and accessing the Help menu. The topic that you select from the Help menu opens
a help window on your computer screen.
calls. When off, the device does not answer any incoming fax calls.
START FAX Color: Starts a color fax.
START FAX Black: Starts a black-and-white fax.
number.
To button.
Understand the HP All-in-One parts17
Chapter 1
Color display
NOTE: This type of display is available on some models.
The following icons appear at the bottom of the color display to provide important
information. Some of the icons appear only if your device has network capability. For
more information about networking, see
IconPurpose
Shows the amount of ink in the ink cartridge. The color of the icon
corresponds to the color of the ink cartridge, and the fill level of the icon
corresponds to the fill level of the ink cartridge.
Shows that an unknown ink cartridge is inserted. This icon might appear if an
ink cartridge contains non-HP ink.
Configure network options.
18Get started
Shows that a wired network connection exists.
Shows that the device has wireless networking capability, but no wireless
network connection exists. This icon is gray when a wireless network signal is
not available, and blue when a signal exists. This is for infrastructure mode.
(This feature is supported on some models.) For more information, see
the device for wireless communication (some models only).
Shows that a wireless network connection exists. The signal strength is
indicated by the number of curved lines. This is for infrastructure mode. (This
feature is supported on some models.) For more information, see
device for wireless communication (some models only).
Shows that an ad hoc, or computer-to-computer, wireless network connection
exists. (This feature is supported on some models.) For more information, see
Set up the device for wireless communication (some models only).
Shows that a Bluetooth adapter is installed, and a connection exists. A
separate Bluetooth adapter is required. For more information, see
For more information on setting up Bluetooth, see
wireless network security.
Guidelines for ensuring
Set up
Set up the
Accessories.
Two-line display
NOTE: This type of display is available on some models.
The two-line display shows status and error messages, menu options, and advisory
messages. If you insert a memory card or connect a camera, the display goes into
photo state and shows the top of the Photo menu.
Connection information
DescriptionRecommended
USB connection
Ethernet (wired)
connection
Printer sharing
802.11 wirelessUp to five computers
HP bt300, Printer and
PC Adapter with
number of connected
computers for best
performance
One computer
connected with a USB
cable to the rear USB
2.0 high-speed port on
the device.
Up to five computers
connected to the device
using a hub or router.
Up to five computers.
The host computer must
be turned on at all
times, or the other
computers cannot print
to the device.
connected to the device
using a hub or router.
One Bluetooth device or
computer.
Supported software
features
All features are
supported, except
Webscan. For
information, see
Webscan via embedded
Web server.
All features are
supported, including
Webscan.
All features resident on
the host computer are
supported. Only print is
supported from the
other computers.
All features are
supported, including
Webscan.
Printing from a
Bluetooth device such
Use
Setup instructions
Follow the getting
started guide for
detailed instructions.
Follow the instructions
in the getting started
guide, and then see
share the device on a
locally shared network
in this guide for further
instructions.
Follow the instructions
in To share the device
on a locally shared
network.
Follow the instructions
in Set up the device for
wireless communication
(some models only).
Follow the instructions
in
Set up the device for
To
Understand the HP All-in-One parts19
Chapter 1
DescriptionRecommended
number of connected
computers for best
performance
Bluetooth® Wireless
Technology
Supported software
features
as a PDA, camera
phone, or Bluetoothenabled computer.
Setup instructions
Bluetooth
communication.
20Get started
2
Install the accessories
This section contains the following topics:
•
Install the duplexer
Install Tray 2
•
Turn on accessories in the print driver
•
Install the duplexer
NOTE: This feature is available with some models of the device.
You can print on both sides of a sheet of paper automatically when the optional
automatic two-sided printing accessory (duplexer) is installed. For information on using
the duplexer, see
To install the duplexer
1. Push the buttons on the rear access panel and remove the panel from the device.
2. Slide the duplexer into the device until the unit locks into place. Do not press the
buttons on either side of the duplexer when installing the unit; use them only for
removing the unit from the device.
Print on both sides (duplexing).
Install Tray 2
NOTE: This feature is available with some models of the device.
Install the accessories
21
Chapter 2
Tray 2 can hold up to 350 sheets of plain paper. For ordering information, see
Accessories.
To install Tray 2
1. Unpack the tray, remove the packing tapes and materials, and move the tray to the
prepared location. The surface must be sturdy and level.
2. Turn off the device, and disconnect the power cord.
3. Set the device on top of the tray.
CAUTION: Be careful to keep your fingers and hands clear of the bottom of
the device.
4. Connect the power cord and turn on the device.
5. Enable Tray 2 in the print driver. For more information, see
the print driver.
Turn on accessories in the print driver
•To turn on accessories on Windows computers
To turn on accessories on Macintosh computers
•
22Install the accessories
Turn on accessories in
To turn on accessories on Windows computers
After you install the device software on Windows computers, Tray 2 must be turned on
in the print driver in order for it to work with the device. (The duplexer does not need to
be turned on.)
1. Click Start, point to Settings, and then click Printers or Printers and Faxes.
- Or Click Start, click Control Panel, and then double-click Printers.
2. Right-click the printer icon, and then click Properties, Document Defaults, or
Printing Preferences.
3. Select one of these tabs: Configure, Device Settings, or Device Options. (The
name of the tab depends on the print driver and the operating system.) On the
selected tab, click the accessory that you want to turn on, click Installed from the
drop-down menu, and then click OK.
To turn on accessories on Macintosh computers
The Mac OS automatically turns on all accessories in the print driver when you install
the device software. If you add a new accessory later, follow these steps:
1. Click the Printer Setup Utility icon in the Dock.
2. On the Printer List window, click once on the device you want to set up to select it.
3. From the Printers menu, select Show info.
4. Click the Names and Location drop-down menu and select Installable Options.
5. Check the accessory that you want to turn on.
6. Click Apply Changes.
Turn on accessories in the print driver
23
3Use the all-in-one
This section contains the following topics:
•
Use control panel menus
Control-panel message types
•
Change device settings
•
Use the HP Solution Center (Windows)
•
Use the HP photo and imaging software
•
Text and symbols
•
Load the originals
•
Select print media
•
Load media
•
Configure trays
•
Print on special and custom-sized media
•
Print borderless
•
Set up speed-dial entries (some models only)
•
Use control panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you
want to use.
NOTE: The type of display on the control panel—color display or two-line display
—depends on the model you have.
•Scan menu: Presents a list of destinations; for example, HP photo and imaging
software. On some models, you can scan and reprint a photo or scan to a memory
card.
•Fax menu: Allows you to enter a fax or speed-dial number, or display the Fax
menu. Menu options include:
•Modifying resolution
•Lightening/darkening
•Sending delayed faxes
•Setting up new defaults
•Copy menu: Menu options include:
•Selecting copy quantities
•Reducing/enlarging
•Selecting media type and size
•Photo menu: Menu options include:
•Selecting print options
•Using special features
•Editing
24Use the all-in-one
•Transferring to a computer
•Selecting a proof sheet
Control-panel message types
This section contains the following topics:
•
Status messages
Warning messages
•
Error messages
•
Critical error messages
•
Status messages
Status messages reflect the current state of the device. They inform you of normal
operation and require no action to clear them. They change as the state of the device
changes. Whenever the device is ready, not busy, and has no pending warning
messages, the status message READY appears if the device is turned on.
Warning messages
Warning messages inform you of events that require your attention, but they do not
prevent the device from operating. An example of a warning message is CYAN INK
LOW. These messages appear until you resolve the condition.
Error messages
Error messages communicate that some action must be performed, such as adding
media or clearing a media jam. These messages are usually accompanied by a
blinking red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code, press the Power button to turn off the
device, and then turn it on again. In most situations, this action solves the problem. If
the message persists, your device might need service. Write down the error code, and
then go to HP Instant Support to learn more about possible causes for the message.
For more information, see
HP Instant Support.
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can
be cleared by pressing the Power button to turn off the device, and then turning it on
again. If a critical error persists, service is required. For more information, see
and warranty.
Change device settings
You can change the device settings from these places:
•From the control panel.
•From the HP Solution Center (Windows) or HP Device Manager (Mac OS). For
more information, see
•From the embedded Web server. For more information, see
Use the HP photo and imaging software.
Embedded Web server.
Control-panel message types
Support
25
Chapter 3
NOTE: When you are configuring settings in HP Solution Center or in HP Device
Manager, you cannot see the settings that have been configured from the control
panel (such as the scan settings).
To change settings from the control panel
1. At the control panel, press the menu button for the function you are using (for
example, Copy Menu).
2. To reach the option that you want to change, use one of the following methods:
•Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
•Select the option from the menu on the control-panel display.
3. Select the value that you want, and then press OK.
To change settings from the HP photo and imaging software (Mac OS)
1. Click the HP Device Manager icon in the Dock.
2. Select the device in the Devices drop-down menu.
3. On the Information and Settings menu, click an item that you want to change.
To change settings from the embedded Web server
1. Open the embedded Web server.
2. Select the page with the setting you want to change.
3. Change the setting and then click Apply.
Use the HP Solution Center (Windows)
On a Windows computer, the HP Solution Center is the entry point for the
HP Photosmart Software. Use the HP Solution Center to change print settings, start
the Fax Setup Wizard, order supplies, and access the onscreen Help.
The features available in the HP Solution Center vary depending on the devices you
have installed. The HP Solution Center is customized to show icons that are
associated with the selected device. If the selected device is not equipped with a
particular feature, then the icon for that feature does not appear in the HP Solution
Center.
If the HP Solution Center on your computer does not contain any icons, an error might
have occurred during the software installation. To correct this, use the Control Panel in
Windows to completely uninstall the HP Photosmart Software, and then reinstall the
software. For more information, see the onscreen Help that came with the device.
For information about opening the HP Solution Center, see
imaging software.
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not
available from the control panel.
26Use the all-in-one
Use the HP photo and
The software is installed on your computer during setup. For further information, see
the setup documentation that came with your device.
Access to the HP photo and imaging software differs by operating system (OS). For
example, if you have a Windows computer, the HP photo and imaging software entry
point is the HP Photosmart Software window. If you have a Macintosh computer, the
HP photo and imaging software entry point is the HP Photosmart Studio window.
Regardless, the entry point serves as the launching pad for the HP photo and imaging
software and services.
To open the HP Photosmart Software on a Windows computer
1. Do one of the following:
•On the Windows desktop, double-click the HP Photosmart Software icon.
•In the system tray at the far right of the Windows taskbar, double-click the HPDigital Imaging Monitor icon.
•On the taskbar, click Start, point to Programs or All Programs, select HP,
and then click the HP Photosmart Software.
2. If you have more than one HP device installed, select the tab with your product's
name.
NOTE: On a Windows computer, the features available in the HP Photosmart
Software vary depending on the devices you have installed. The software is
customized to show icons that are associated with the selected device. If the
selected device is not equipped with a particular feature, then the icon for that
feature does not appear in the software.
TIP: If the HP Photosmart Software on your computer does not contain any
icons, an error might have occurred during the software installation. To correct
this, use the Control Panel in Windows to completely uninstall the
HP Photosmart Software; then reinstall the software. For more information, see
the Getting Started Guide that came with your device.
To open the HP Photosmart Studio software on a Macintosh computer
1. Click the HP Photosmart Studio icon in the Dock.
The HP Photosmart Studio window appears.
2. In the HP Photosmart Studio task bar, click Devices.
The HP Device Manager window appears.
3. Select your device from the Device drop-down menu.
From here, you can scan, send faxes, import documents, and perform
maintenance procedures such as checking the ink levels for the ink cartridges.
NOTE: On a Macintosh computer, the features available in the
HP Photosmart Studio software vary depending on the selected device.
TIP: When the HP Photosmart Studio software is opened, you can gain
access to the Dock menu shortcuts by selecting and holding the mouse button
over the HP Photosmart Studio icon in the Dock.
Use the HP photo and imaging software
27
Chapter 3
Text and symbols
You can use the keypad on the control panel to enter text and symbols. You can also
enter text and symbols from the control panel by using the visual keyboard (some
models only). The visual keyboard appears automatically on the color display when
you set up a wired or wireless network, the fax header, or speed-dial entries.
You can also enter symbols from the keypad when you dial a fax or phone number.
When the device dials the number, it interprets the symbol and responds accordingly.
For example, if you enter a dash in the fax number, the device will pause before
dialing the remainder of the number. A pause is useful if you need to gain access to an
outside line before dialing the fax number.
NOTE: If you want to enter a symbol in your fax number, such as a dash, you
need to enter the symbol by using the keypad.
Type numbers and text on the control-panel keypad
You can enter text or symbols by using the keypad on the control panel.
After you are done entering text, press OK to store your entry.
To enter text
1. Press the keypad numbers that correspond to the letters of a name. For example,
the letters a, b, and c correspond to the number 2, as shown on the button below.
TIP: Press a button multiple times to see the available characters. Depending
on your language and country/region setting, other characters might be
available in addition to the ones shown on the keypad.
2. After the correct letter appears, wait for the cursor to advance automatically to the
right, or press the right arrow button. Press the number that corresponds to the
next letter in the name. Press the button multiple times until the correct letter
appears. The first letter of a word is automatically set to uppercase.
To enter a space, pause, or symbol
•To insert a space, press Space.
•To enter a pause, press Redial/Pause. A dash appears in the number sequence.
•To enter a symbol, such as @, press the Symbols button repeatedly to scroll
through the list of available symbols: asterisk (*), dash (-), ampersand (&), period
(.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@),
underscore (_), plus (+), exclamation (!), semicolon (;), question (?), comma (,),
colon (:), percent (%), and approximation (~).
To erase a letter, number, or symbol
▲ If you make a mistake, press the left arrow button to clear it, and then make the
correct entry.
28Use the all-in-one
Type text using the visual keyboard (some models only)
You can enter text or symbols by using the visual keyboard that automatically appears
on the color display when you must enter text. For example, the visual keyboard
automatically appears when you are setting up a wired or wireless network, the fax
header, or speed-dial entries.
To enter text by using the visual keyboard
1. To select a letter, number, or symbol using the visual keyboard, press the arrow
keys to highlight the appropriate selection.
To enter lowercase letters, uppercase letters, numbers, and symbols
•To enter lowercase letters, select the abc button on the visual keyboard, and
then press OK.
•To enter uppercase letters, select the ABC button on the visual keyboard, and
then press OK.
•To enter numbers and symbols, select the 123 button on the visual keyboard,
and then press OK.
To add a space
To add a space, press the right arrow button on the visual keyboard, and then
press OK.
NOTE: Make sure you use the right arrow button on the visual keyboard to
add a space. You cannot add a space by using the arrow buttons on the
control panel.
2. When you have highlighted the appropriate letter, number, or symbol, press OK on
the control panel to select it.
The selection appears on the color display.
TIP: To erase a letter, number, or symbol, select Clear on the visual
keyboard, and then press OK.
3. When you are finished entering text, numbers, or symbols, select Done on the
visual keyboard, and then press OK.
Text and symbols
29
Chapter 3
Available symbols for dialing fax numbers (some models only)
To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed-dial entries.
Available
symbols
*Displays an asterisk symbol when
-When auto-dialing, the device enters a
( )Displays a left or right parenthesis to
WWhen auto-dialing, W causes the device
RDuring auto-dialing, the R functions the
+Displays a plus symbol. This symbol
DescriptionAvailable when entering
required for dialing.
pause in the number sequence.
separate numbers, such as area codes,
for easier reading. These symbols do
not affect dialing.
to wait for a dial tone before continuing
to dial.
same as a Flash button on your
telephone.
does not affect dialing.
Load the originals
You can load an original for a copy, fax, or scan job in the automatic document feeder
or on the scanner glass. Originals that are loaded in the automatic document feeder
are automatically fed into the device.
Fax header name, speed-dial
names, speed-dial numbers, fax or
phone numbers, and monitor dial
entries
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
Speed-dial numbers and fax or
phone numbers
Speed-dial numbers and fax or
phone numbers
Fax header name, fax header
number, speed-dial names, speeddial numbers, and fax or phone
numbers
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a one-sided or two-sided, single- or multiple-page, A4- or
letter-size document by placing it in the document feeder tray.
CAUTION: Do not load photos in the ADF; this might cause damage to your
photos.
NOTE: Two-sided legal-size documents cannot be scanned, copied, or faxed
using the ADF. Some features, such as the Fit to Page copy feature, do not work
when you load your originals in the ADF. You must load your originals on the glass.
The document feeder tray holds a maximum of 50 sheets of plain paper.
30Use the all-in-one
To load an original in the document feeder tray
1. Load your original, with the print side up, into the document feeder tray. Place the
pages so that the top edge of the document goes in first. Slide the media into the
automatic document feeder until you hear a beep or see a message on the display
indicating that the loaded pages were detected.
TIP: For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the device.
Load an original on the scanner glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the
glass. Some models support legal-size originals on the glass. If your original contains
multiple full-size pages, load it in the automatic document feeder. If your model does
not support legal-size originals on the glass, load legal-size originals in the automatic
document feeder.
NOTE: Many of the special features will not work correctly if the glass and lid
backing are not clean. For more information, see
To load an original on the scanner glass
1. Remove all originals from the document feeder tray, and then lift the lid.
2. Load your original print side down in the right front corner of the glass.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the glass.
Clean the device.
Load the originals
31
Chapter 3
3. Close the lid.
Select print media
The device is designed to work well with most types of office media. It is best to test a
variety of print media types before buying large quantities. Use HP media for optimum
print quality. Visit the HP Web site at
media.
Tips for selecting and using print media
For the best results, observe the following guidelines.
•Always use media that conforms to the device specifications. For more
information, see
•Load only one type of media at a time into a tray.
•For Tray 1 and Tray 2, load media print-side down and aligned against the right
and back edges of the tray. Tray 2 is available with some models. For more
information, see
•Tray 2 is designed to hold only plain paper.
•Do not overload the trays. For more information, see
supported media.
•To prevent jams, poor print quality, and other printing problems, avoid the following
media:
•Multipart forms
•Media that is damaged, curled, or wrinkled
•Media with cutouts or perforations
•Media that is heavily textured, embossed, or does not accept ink well
•Media that is too lightweight or stretches easily
Understand specifications for supported media.
Load media.
www.hp.com for more information about HP
Understand specifications for
Cards and envelopes
•Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or
windows. Also avoid cards and envelopes with thick, irregular, or curled edges, or
areas that are wrinkled, torn, or otherwise damaged.
•Use tightly constructed envelopes, and make sure the folds are sharply creased.
•Load envelopes with the flaps facing up.
32Use the all-in-one
Photo media
•Use the Best mode to print photographs. Note that in this mode, printing takes
longer and more memory is required from your computer.
•Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack
up may cause smearing.
Transparencies
•Insert transparencies with the rough side down and the adhesive strip pointing
towards the back of the device.
•Use the Normal mode to print transparencies. This mode provides longer drying
time and ensures that the ink dries completely before the next page is delivered to
the output tray.
•Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack
up may cause smearing.
Custom-sized media
•Use only custom-sized media that is supported by the device.
•If your application supports custom-sized media, set the media size in the
application before printing the document. If not, set the size in the print driver. You
might need to reformat existing documents to print them correctly on custom-sized
media.
Understand specifications for supported media
Use the Understand supported sizes and Understand supported media types and
weights tables to determine the correct media to use with your device, and determine
what features will work with your media.
•
Understand supported sizes
Understand supported media types and weights
•
Understand supported sizes
NOTE: Tray 2 and the duplexer are available with some models.
Media sizeTray 1Tray 2
Standard media sizes
U.S. Letter (216 x 279 mm; 8.5 x
11 inches)
8.5 x 13 inches (216 x 330 mm)*
U.S. Legal (216 x 356 mm; 8.5 x
14 inches)
A4 (210 x 297 mm; 8.3 x 11.7
inches)
U.S. Executive (184 x 267 mm;
7.25 x 10.5 inches)
Duplexer
Select print media
ADF
33
Chapter 3
(continued)
Media sizeTray 1Tray 2
U.S. Statement (140 x 216 mm;
5.5 x 8.5 inches)
B5 (182 x 257 mm; 7.17 x 10.12
inches)
A5 (148 x 210 mm; 5.8 x 8.3
inches)
6 x 8 inches*
Duplexer
ADF
Borderless A4 (210 x 297 mm;
8.3 x 11.7 inches)*
Borderless A5 (148 x 210 mm;
5.8 x 8.3 inches)*
Borderless B5 (182 x 257 mm;
7.17 x 10.12 inches)*
Envelopes
U.S. #10 Envelope (105 x 241
mm; 4.12 x 9.5 inches)*
Monarch Envelope (98 x 191 mm;
3.88 x 7.5 inches)*
HP Greeting Card Envelope (111
x 152 mm; 4.38 x 6 inches)*
A2 Envelope (111 x 146 mm;
4.37 x 5.75 inches)*
DL Envelope (110 x 220 mm; 4.3
x 8.7 inches)*
C5 Envelope (162 x 229 mm; 6.4
x 9 inches)*
C6 Envelope (114 x 162 mm; 4.5
x 6.4 inches)*
Japanese Envelope Chou #3
(120 x 235 mm; 4.7 x 9.3 inches)*
Japanese Envelope Chou #4 (90
x 205 mm; 3.5 x 8.1 inches)*
Cards
Index card (76.2 x 127 mm; 3 x 5
inches)*
Index card (102 x 152 mm; 4 x 6
inches)*
Index card (127 x 203 mm; 5 x 8
inches)*
A6 card (105 x 148.5 mm; 4.13 x
5.83 inches)*
34Use the all-in-one
(continued)
Media sizeTray 1Tray 2
Borderless A6 card (105 x 148.5
mm; 4.13 x 5.83 inches)*
Hagaki** (100 x 148 mm; 3.9 x
5.8 inches)*
Photo media
Photo media (76.2 x 127 mm; 3 x
5 inches)*
Photo media (102 x 152 mm; 4 x
6 inches)*
Photo media (5 x 7 inches)*
Photo media (8 x 10 inches)*
Photo media (10 x 15 cm)*
Duplexer
ADF
Photo L (89 x 127 mm; 3.5 x 5
inches)*
Borderless photo media (102 x
152 mm; 4 x 6 inches)*
Borderless photo media (5 x 7
inches)*
Borderless photo media (8 x 10
inches)*
Borderless photo media (8.5 x 11
inches)*
Borderless photo media (10 x 15
cm)*
Borderless Photo L (89 x 127
mm; 3.5 x 5 inches)*
Other media
Custom-sized media between
76.2 to 216 mm wide and 127 to
356 mm long (3 to 8.5 inches
wide and 5 to 14 inches long) *
Custom-sized media (ADF)
between 127 to 216 mm wide and
241 to 305 mm long (5 to 8.5
inches wide and 9.5 to 12 inches
long)
Panorama (4 x 10 inches, 4 x 11
inches, and 4 x 12 inches) *
Borderless panorama (4 x 10
inches, 4 x 11 inches, and 4 x 12
inches) *
Select print media
35
Chapter 3
* Not compatible for use with the ADF for single- or double- sided printing
** The device is compatible with plain and inkjet hagaki from Japan Post only. It is not
compatible with photo hagaki from Japan Post.
Understand supported media types and weights
NOTE: Tray 2 and the duplexer are available with some models.
TrayTypeWeightCapacity
Tray 1Paper
TransparenciesUp to 70 sheets
Photo media
LabelsUp to 100 sheets
Envelopes
Cards
Tray 2Plain paper only
DuplexerPaper
Output-bin
All supported mediaUp to 150 sheets of
60 to 105 g/m
(16 to 28 lb bond)
280 g/m
(75 lb bond)
75 to 90 g/m
(20 to 24 lb bond
envelope)
Up to 200 g/m
(110 lb index)
60 to 105 g/m
(16 to 28 lb bond)
60 to 105 g/m
(16 to 28 lb bond)
2
Up to 250 sheets of
plain paper
(25 mm or 1 inch
stacked)
(17 mm or 0.67 inch
stacked)
2
Up to 100 sheets
(17 mm or 0.67 inch
stacked)
(17 mm or 0.67 inch
stacked)
2
Up to 30 sheets
(17 mm or 0.67 inch
stacked)
2
2
Up to 80 cards
Up to 350 sheets of
plain paper
(35 mm or 1.38 inch
stacked)
2
Not applicable
plain paper (text
printing)
36Use the all-in-one
Set minimum margins
The document margins must match (or exceed) these margin settings in portrait
orientation.
Media(1) Left
U.S. Letter
U.S. Legal
A4
U.S. Executive
U.S. Statement
8.5 x 13 inch
B5
A5
Cards
Custom-sized media
Photo media
Envelopes3.3 mm (0.13
* To achieve this margin setting on a computer running Windows, click the Advanced
tab in the print driver, and select Minimize Margins.
NOTE: If you are using the duplexer (available with some models), the minimum
top and bottom margins must match or exceed 12 mm (0.47 inch).
Load media
This section provides instructions for loading media into the device.
margin
3.3 mm (0.13
inch)
inch)
(2) Right
margin
3.3 mm (0.13
inch)
3.3 mm (0.13
inch)
(3) Top
margin
3.3 mm (0.13
inch)
16.5 mm
(0.65 inch)
(4) Bottom
margin*
3.3 mm (0.13
inch)
16.5 mm
(0.65 inch)
NOTE: Tray 2 is available with some models. For ordering information, see Order
printing supplies online.
Load media
37
Chapter 3
To load Tray 1 (main tray)
1. Lift the output tray.
2. Insert the media print-side down along the right of the tray. Make sure the stack of
media aligns with the right and back edges of the tray, and does not exceed the
line marking in the tray.
NOTE: Do not load paper while the device is printing.
3. Slide the media guides in the tray to adjust them for the media size that you have
loaded, and then lower the output tray.
4. Pull out the extension on the output tray.
38Use the all-in-one
To load Tray 2
1. Pull the tray out of the device by grasping under the front of the tray.
2. Insert the paper print-side down along the right of the tray. Make sure the stack of
paper aligns with the right and back edges of the tray, and does not exceed the
line marking in the tray.
NOTE: Tray 2 can be loaded only with plain paper.
3. Slide the media guides in the tray to adjust them for the size that you have loaded.
Load media
39
Chapter 3
4. Gently reinsert the tray.
5. Pull out the extension on the output tray.
Configure trays
NOTE: Tray 2 is available with some models. For ordering information, see Order
printing supplies online.
By default, the device draws media from Tray 1. If Tray 1 is empty, the device draws
media from Tray 2 (if it is installed and loaded with media). You can change this
default behavior by using the following features:
•Tray Lock: Use this feature to protect special media such as letterhead or
preprinted media from accidental use. If the device runs out of media while printing
a document, it will not use media from a locked tray to complete the print job.
•Default Tray: Use this feature to determine the first tray from which the device
draws media.
NOTE: To use the tray lock and default tray settings, you must select the
automatic tray selection option in the device software. If the device is on a network
and you set a default tray, the setting will affect all users of the device.
Tray 2 is designed to hold only plain paper.
The following table lists possible ways you can use the tray settings to meet your
printing needs.
I want to...Follow these steps
Load both trays with the same media, and
have the device pick media from one tray if
the other one is empty.
Have both special media (such as
transparencies or letterhead) and plain paper
loaded in the trays.
Load media in both trays but have the device
pick media from a specific tray first.
40Use the all-in-one
Load media in Tray 1 and Tray 2. For
•
more information, see Load media.
Make sure tray lock is disabled.
•
Load special media in Tray 1 and plain
•
paper in Tray 2.
Make sure tray lock is set to Tray 1.
•
Load media in Tray 1 and Tray 2.
•
Make sure default tray is set to the
•
appropriate tray.
To configure the trays
1. Make sure the device is turned on.
2. Perform one of the following:
•Embedded Web server: Click the Settings tab and click Paper Handling in
the left panel.
•Print driver (Windows): Click the Printer services button on either theFeatures or Color tab, and then select Paper Handling.
•Toolbox (Windows): Click the Services tab and click Paper Handling.
•HP Printer Utility (Mac OS): Click Paper Handling from the Printer Settings
panel.
•Control panel: Press the Setup button, select Preferences, and then select
Default Tray or Tray Lock.
3. Click OK or Apply after changing the desired tray settings.
Print on special and custom-sized media
•To print on special or custom-sized media (Windows)
To print on special or custom-sized media (Mac OS)
•
To print on special or custom-sized media (Windows)
1. Load the appropriate media. For more information, see Load media.
2. With a document open, click Print on the File menu, and then click Setup,
Properties, or Preferences.
3. Click the Paper/Features tab.
4. Select the media size from the Size is drop-down list.
To set a custom media size:
a. Click the Custom button.
b. Type a name for the new custom size.
c. In the Width and Height boxes, type the dimensions, and then click Save.
d. Click OK twice to close the properties or preferences dialog box. Open the
dialog box again.
e. Select the new custom size.
5. To select the media type:
a. Click More in the Type is drop-down list.
b. Click the desired media type, and then click OK.
6. Select the media source from the Source is drop-down list.
7. Change any other settings, and then click OK.
8. Print your document.
To print on special or custom-sized media (Mac OS)
1. Load the appropriate media. For more information, see Load media.
2. On the File menu, click Page Setup.
3. Select the media size.
Print on special and custom-sized media
41
Chapter 3
4. To set a custom media size:
a. Click Manage Custom Sizes in the Paper Size pull-down menu.
b. Click New and type a name for the size in the Paper Size Name box.
c. In the Width and Height boxes, type the dimensions and set the margins, if
desired.
d. Click Done or OK, and then click Save.
5. On the File menu, click Page Setup, and then select the new custom size.
6. Click OK.
7. On the File menu, click Print.
8. Open the Paper Handling panel.
9. Under Destination Paper Size, click the Scale to fit paper size tab, and then
select the customized paper size.
10. Change any other desired settings, and then click OK or Print.
Print borderless
Borderless printing lets you print to the edges of certain media types and a range of
standard media sizes.
NOTE: Open the file in a software application and assign the image size. Make
sure the size corresponds to the media size on which you are printing the image.
You can also gain access to this feature from the Printing Shortcuts tab. Open
the printer driver, select the Printing Shortcuts tab, and select the printing
shortcut for this print job drop-down list.
To print a borderless document (Windows)
1. Load the appropriate media. For more information, see Load media.
2. Open the file that you want to print.
3. From the application, open the print driver:
a. Click File, and then click Print.
b. Click Properties or Setup.
4. Click the Paper/Quality tab.
5. Select the media size from the Size is drop-down list.
6. Select the Borderless Printing check box.
7. Select the media source from the Source is drop-down list.
8. Select the media type from the Type is drop-down list.
9. If you are printing photos, select Best from the Print Quality drop-down list.
Alternatively, select Maximum dpi, which provides up to 4800 x 1200 optimized
dpi* for optimum print quality.
*Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting
might temporarily use a large amount of hard disk space (400 MB or more) and will
print more slowly.
10. Change any other print settings, and then click OK.
42Use the all-in-one
11. Print the document.
12. If you printed on photo media with a tear-off tab, remove the tab to make the
document completely borderless.
To print a borderless document (Mac OS)
1. Load the appropriate media. For more information, see Load media.
2. Open the file that you want to print.
3. Click File, and then click Page Setup.
4. Select the borderless media size, and then click OK.
5. Click File, and then click Print.
6. Open the Paper Type/Quality panel.
7. Click the Paper tab, and then select the media type from the Paper type drop-
down list.
8. If you are printing photos, select Best from the Quality drop-down list.
Alternatively, select Maximum dpi, which provides up to 4800 x 1200 optimized
dpi*.
*Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting
might temporarily use a large amount of hard disk space (400 MB or more) and will
print more slowly.
9. Select the media source. If you are printing on thick or photo media, select the
manual feed option.
10. Change any other print settings, and then click Print.
11. If you printed on photo media with a tear-off tab, remove the tab to make the
document completely borderless.
Set up speed-dial entries (some models only)
You can set up frequently used fax numbers and network folders as speed-dial
entries. This lets you dial those numbers quickly by using the control panel. The first
five entries for each of these destinations are associated with the five speed-dial
buttons on the control panel.
Set up fax numbers as speed-dial entries or groups
You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial
entries 1 through 5 are associated with the corresponding five speed-dial buttons on
the control panel.
For information about printing a list of the speed-dial entries that are set up, see
and view a list of speed-dial entries.
Set up speed-dial entries (some models only)43
Print
Chapter 3
To set up speed-dial entries
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, and then click Fax Speed-dial in the left pane.
•To add an entry: Type the required information in the fields in the Quick Add
Fax Speed-Dial Entry section.
•To edit or remove an entry, in the Fax Speed-dial Address Book section,
select the entry and click either the Edit or Delete icon.
•Click Apply when you are finished.
•HP Photosmart Software: Open the HP Photosmart Software and follow the
instructions in the onscreen Help.
•HP Device Manager (Mac OS): Launch HP Device Manager, click Informationand Settings, and then select Fax Speed Dial Settings from the drop-down list.
•Control panel: Press Setup, and then select the Speed Dial Setup option.
•To add or change an entry: Select Individual Speed Dial or Group Speed
Dial and press the arrow keys to move to an unused entry number, or type a
number on the keypad. Type the fax number, and then press OK. Include any
pauses or other required numbers, such as an area code, an access code for
numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.
Type the name, and then press OK.
•To delete one entry or all entries: Select Delete Speed Dial, press the arrow
keys to highlight the speed-dial entry that you want to delete, and then press OK.
To set up a speed-dial group
If you send information to the same group of fax numbers on a regular basis, you can
set up a speed-dial entry for a group in order to simplify the task. The speed-dial entry
for a group can be associated with a speed-dial button on the control panel.
A group member must be a member of the speed-dial list before you can add the
member to a speed-dial group. You can add up to 20 fax numbers to each group (with
up to 50 characters for each fax number).
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, and then click Fax Speed-dial in the left pane. Click the link
that contains the number for the entry (for example, 26-50) in the Fax Speed-dialAddress Book.
•To add a group, in the Fax Speed-dial Address Book, click the New Group
button, and then select the individual entries from the selection. Enter the
appropriate group information and click Apply.
•To edit or remove an entry, in the Fax Speed-dial Address Book, select the
entry and click either the Edit or Delete icon.
•To delete a group: Select the entries and click theDelete button.
•Click Apply when you are finished.
•HP Photosmart Software: Open the HP Photosmart Software and follow the
instructions in the onscreen Help.
44Use the all-in-one
•HP Device Manager (Mac OS): Launch HP Device Manager, click Informationand Settings, and then select Fax Speed Dial Settings from the drop-down list.
•Control panel: Press the Setup button, and then select the Speed Dial Setup
option.
•To add a group: Select Group Speed Dial, select an unassigned speed-dial
entry, and then press OK. Use the arrow keys to highlight a speed-dial entry,
and then press OK to select it (a check mark appears next to the speed-dial
entry). Repeat this step to add additional speed-dial entries to this group.
When finished, select the Done Selecting option, and then press OK. Use the
onscreen keyboard to enter a group speed-dial name, and then select Done.
•To add entries to a group: Select Group Speed Dial, select the group speed-
dial entry that you want to change, and then press OK. Use the arrow keys to
highlight a speed-dial entry, and then press OK to select it (a check mark
appears next to the speed-dial entry). Repeat this step to add additional speeddial entries to this group. When finished, select the Done Selecting option,
and then press OK. Select Done at the Group Name screen.
•To delete an entry from a group: Select Group Speed Dial, select the group
speed-dial entry that you want to change, and then press OK. Use the arrow
keys to highlight a speed-dial entry, and then press OK to select it (the check
mark is removed from the speed-dial entry). Repeat this step to remove
additional speed-dial entries from this group. When finished, select the DoneSelecting option, and then press OK. Select Done at the Group Name screen.
•To delete a group: Select Delete Speed Dial, press the arrow keys to highlight
the speed-dial entry that you want to delete, and then press OK.
Set up network folders as speed-dial entries (some models)
You can store up to ten network folders as speed-dial entries. Five entries are
associated with the corresponding five speed-dial buttons on the control panel. You
cannot set up group speed-dial entries. The Direct Digital Filing Speed-dial allows you
to create folders to scan and store digital documents for speed-dial sending. Use the
Friendly Name, Network Path, User Name, Password and Optional PIN fields to add a
new Direct Digital Filing speed-dial entry.
For information about printing a list of the speed-dial entries that are set up, see
and view a list of speed-dial entries.
Print
To set up speed-dial entries
Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, and then click Direct Digital Filing Speed-dial in the left pane.
•To add or change an entry: Select an entry in the Direct Digital Filing Speed-dial
Address Book, click the Edit button, make necessary changes, and then click
Apply.
•To delete an entry: Select the entry and then click the Delete button.
•Click Apply when you are finished.
Set up speed-dial entries (some models only)45
Chapter 3
Print and view a list of speed-dial entries
You can print or view a list of all of the speed-dial entries that have been set up. Each
entry in the list contains the following information:
•Speed-dial number (the first five entries correspond to the five speed-dial buttons
on the control panel)
•Name associated with the fax number or group of fax numbers
•For the fax speed-dial list, the fax number (or all of the fax numbers for a group)
•For the network folder list, the folder path name
To print a list of speed-dial entries
Embedded Web server: Select the Settings tab, select Fax Speed-dial from the left
pane, and then print the Fax Speed-dial Address Book page from your browser.
To view a list of speed-dial entries
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, and then click Fax Speed-dial in the left pane.
•HP Device Manager (Mac OS): Launch HP Device Manager, click Informationand Settings, and then select Fax Speed Dial Settings from the drop-down list.
•HP Photosmart Software: Open the HP Photosmart Software and follow the
instructions in the onscreen Help.
46Use the all-in-one
4Print
This section contains the following topics:
•
Change print settings
Print on both sides (duplexing)
•
Cancel a print job
•
Change print settings
You can change print settings (such as paper size or type) from an application or the
printer driver. Changes made from an application take precedence over changes
made from the printer driver. However, after the application is closed, the settings
return to the defaults configured in the driver.
NOTE: To set print settings for all print jobs, make the changes in the printer
driver.
For more information about the features of the Windows printer driver, see the
online help for the driver. For more information about printing from a specific
application, see the documentation that came with the application.
To change settings from an application for current jobs (Windows)
1. Open the document that you want to print.
2. On the File menu, click Print, and then click Setup, Properties, or Preferences.
(Specific options may vary depending on the application that you are using.)
3. Change the settings that you want, and then click OK, Print, or a similar command.
To change default settings for all future jobs (Windows)
1. Click Start, point to Settings, and then click Printers or Printers and Faxes.
- Or Click Start, click Control Panel, and then double-click Printers.
2. Right-click the printer icon, and then click Properties, Document Defaults, or
Printing Preferences.
3. Change the settings that you want, and then click OK.
To change settings (Mac OS)
1. On the File menu, click Page Setup.
2. Change the settings that you want (such as paper size), and then click OK.
3. On the File menu, click Print to open the print driver.
4. Change the settings that you want (such as media type), and then click OK or Print.
Print47
Chapter 4
Print on both sides (duplexing)
You can print on both sides of a sheet of media, either automatically by using the
optional automatic two-sided printing accessory (duplexer), or manually by turning the
media over and feeding it into the device again.
•
Guidelines for printing on both sides of a page
To perform duplexing (Windows)
•
To perform automatic duplexing (Mac OS)
•
Guidelines for printing on both sides of a page
•Always use media that conforms to the device specifications. For more
information, see
•Specify duplex options in your application or in the printer driver.
•Do not print on both sides of transparencies, envelopes, photo paper, glossy
media, or paper lighter than 16 lb bond (60 g/m
2
). Jams might occur with these media types.
m
•Several kinds of media require a specific orientation when you print on both sides
of a page, such as letterhead, preprinted paper, and paper with watermarks and
prepunched holes. When you print from a computer running Windows, the device
prints the first side of the media first. When you print from a computer using the
Mac OS, the device prints the second side first. Load the media with the front side
facing down.
•For auto-duplexing, when printing finishes on one side of the media, the device
holds the media and pauses while the ink dries. Once the ink dries, the media is
pulled back into the device and the second side is printed. When printing is
complete, the media is dropped onto the output tray. Do not grab it before printing
is complete.
•You can print on both sides of supported custom-sized media by turning the media
over and feeding it into the device again. For more information, see
specifications for supported media.
Understand specifications for supported media.
2
) or heavier than 28 lb bond (105 g/
Understand
To perform duplexing (Windows)
1. Load the appropriate media. For more information, see Guidelines for printing on
both sides of a page and Load media.
2. Make sure the duplexer is properly installed. For more information, see
duplexer.
3. With a document open, click Print on the File menu, and then click Setup,
Properties, or Preferences.
4. Click the Features tab.
5. Select the Two-sided printing drop-down list. For auto-duplexing, ensure that
Automatic is selected.
6. To automatically resize each page to match the document's onscreen layout,
ensure Preserve Layout is selected. Clearing this option might result in unwanted
page breaks.
7. Select or clear the Flip Pages Up check box depending on which way you want
the binding. See the graphics in the print driver for examples.
48Print
Install the
8. Choose a booklet layout from the Booklet Layout drop-down list, if you want.
9. Change any other settings, and then click OK.
10. Print your document.
To perform automatic duplexing (Mac OS)
1. Load the appropriate media. For more information, see Guidelines for printing on
both sides of a page and Load media.
2. Make sure the duplexer is properly installed. For more information, see
duplexer.
3. On the File menu, click Print.
4. Open the Two-Sided Printing panel.
5. Select the option to print on both sides.
6. Select the binding orientation by clicking the appropriate icon.
7. Change any other settings, and then click Print.
Cancel a print job
You can cancel a print job using one of the following methods.
Control panel: Press
currently processing. It does not affect jobs waiting to be processed.
Windows: Double-click the printer icon that appears in the lower-right corner of the
computer screen. Select the print job, and then press the Delete key on the keyboard.
Mac OS: Double-click the printer in the Printer Setup Utility. Select the print job, click
Hold, and then click Delete.
(Cancel button). This clears the job that the device is
Install the
Cancel a print job
49
5Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
This section contains the following topics:
•
Make copies from the control panel
Change the copy settings
•
Crop an original (color display models only)
•
Cancel a copy job
•
Make copies from the control panel
You can make quality copies from the control panel.
To make a copy from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your original using the scanner glass or the ADF. For more information, see
Load the originals
3. Do one of the following:
•Press START COPY Black to start a black-and-white copy job.
•Press START COPY Color to start a color copy job.
NOTE: If you have a color original, pressing START COPY Black produces a
black-and-white copy of the color original, while pressing START COPY Color
produces a full-color copy of the color original.
Change the copy settings
You can customize the copy settings to handle nearly any task.
When you change copy settings, the changes are for the current copy job only. You
must set the changes as defaults for the settings to apply to all future copy jobs.
To save the current settings as defaults for future jobs
1. Make any necessary changes to the settings in the Copy Menu.
2. Press Copy Menu, and then press the arrow keys until Set New Defaults appears.
3. Press the arrow keys to select Yes, and then press OK.
Crop an original (color display models only)
Before copying an original, you might want to select an area to copy using the Crop
setting from the Copy Menu. Selecting the Crop setting starts a scan and shows a
preview of the original on the color display.
Cropping changes the dimensions of the image, thus decreasing its physical size.
50Copy
TIP: You can resize the cropped image by changing the Reduce/Enlarge setting.
Use Fit to Page to make a copy with borders. Enlarging a cropped image might
affect print quality depending on the resolution of the image.
To crop an image from the control panel
1. In the Copy area, press Copy Menu and then select Crop.
2. Use the arrow buttons to set the position of the upper-left corner of the crop area.
3. Press OK.
4. Use the arrow buttons to set the position of the lower-right corner of the crop area.
5. Press OK.
The cropped image is displayed on the color graphics display.
Cancel a copy job
▲ To stop copying, press Cancel on the control panel.
Cancel a copy job
51
6Scan
You can scan originals and send them to a variety of destinations, such as a folder on
the network or a program on a computer. You can use the control panel, the HP photo
and imaging software, and TWAIN-compliant or WIA-compliant programs on a
computer.
This section contains the following topics:
•
Scan an original
Use Webscan via embedded Web server
•
Scan from a TWAIN-compliant or a WIA-compliant program
•
Edit a scanned original
•
Change scan settings
•
Cancel a scan job
•
Scan an original
You can start a scan from a computer or from the control panel. This section explains
how to scan from the control panel only.
NOTE: You can also use the HP Photosmart Software to scan an image,
including panorama images. Using this software, you can edit a scanned image
and create special projects using a scanned image. For information about how to
scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your
scans, see the onscreen HP Photosmart Software Help that came with your
software.
To use the scan features, your device and computer must be connected and turned
on. The printer software must also be installed and running on your computer prior to
scanning. To verify that the printer software is running on a computer running
Windows, look for the device icon in the system tray at the lower-right side of the
screen, near the clock. To verify this on a computer using the Mac OS, open the HP
Device Manager, and click Scan Picture. If a scanner is available, it will launch the HP
ScanPro application. If it is not available, a message appears to let you know that a
scanner was not found.
NOTE: Closing the HP Digital Imaging Monitor icon in your Windows system tray
can cause your device to lose some of its scan functionality and result in the No
Connection error message. If this happens, you can restore full functionality by
restarting your computer or by starting the HP Photosmart Software.
Set up Direct Digital Filing (some models only)
Direct Digital Filing is a feature that allows you to scan and save a document to a
folder and share documents with other people on your network. You can set up Direct
Digital Filing speed-dial by using the embedded Web server on your computer.
52Scan
NOTE: The implementation of Direct Digital Filing requires a basic understanding
of networking concepts. Setup of these features should be completed by users with
some networking experience.
To set up a network folder
▲ Create a folder on your network. This folder is used to store files that are scanned
by using the Direct Digital Filing feature.
NOTE: Make sure that all of the people using the network folder have
permission to access the folder, including the ability to write and change the
contents of the folder. To change the permissions for folders, see the
documentation available for your operating system.
To set up a speed-dial entry
1. Open a Web browser and type in the IP Address that is assigned to the device. For
example, if the IP address is 123.123.123.123, type the following address into the
Web browser: http://123.123.123.123
NOTE: The printer must be connected to the network. The IP address of the
device can be obtained from the control panel.
2. Click the Settings tab.
3. Under Address Book, click Direct Digital Filing Speed-dial.
4. Enter the information for the speed-dial entry, and then modify any scan settings
that you want to change.
NOTE: You can also add a personal identification number (PIN) to help
prevent unauthorized people from using this speed-dial. After the PIN is set,
the device control panel prompts for the PIN whenever the speed-dial is used.
To disable the PIN, leave the PIN field blank.
5. Click Add. The entry is added to the Direct Digital Filing Speed-dial Address Book.
Scan an original to a network folder
You can scan originals directly into a network folder without any computer-based
software. The shared folder can reside on a file server or on any computer on your
network.
Before using this feature, you must set up a folder location in the Direct Digital Filing
Speed-dial address book by using the embedded Web server (EWS) as described in
Scan an original
53
Chapter 6
the previous section. For more information, also see Set up network folders as speed-
dial entries (some models) or the Getting Started Guide that came with the device.
To send a scan to a network folder
1. Load the original on the scanner glass or in the automatic document feeder (ADF).
For more information, see
Load the originals.
2. Press Digital Filing, and then do one of the following:
•Select a destination from the speed-dial entries on the display.
•Select a destination by pressing one of the five speed-dial buttons on the
display.
NOTE: If a PIN has been set up for the speed-dial entry, you must enter your
PIN before continuing.
3. Press START SCAN.
NOTE: The connection might take some time, depending on network traffic and
connection speed.
Scan an original to a program on a computer (direct connection)
Use the following steps if your device is directly connected to a computer via a USB
cable.
When the scan is complete, the program that you have selected opens and displays
the document that you have scanned.
54Scan
To send a scan to a program on a computer from the HP photo and imaging
software
1. At the computer, open the HP photo and imaging software. For more information,
see
Use the HP photo and imaging software.
2. See the onscreen Help for further instructions.
To send a scan to a program on a computer from the control panel (direct
connect)
1. Load the original on the scanner glass or in the ADF. For more information, see
Load the originals.
2. Press the Scan Menu or Scan To button.
3. Press the arrow keys to select the program that you want to use (such as the HPphoto and imaging software), and then press OK.
4. Press START SCAN.
To send a scan to a program on a computer from the control panel (network
connection)
1. Load the original on the scanner glass or in the ADF. For more information, see
Load the originals.
2. Press the Scan Menu or Scan To button.
3. Select Select Computer.
4. Select a computer name from the list of available computers, and then press OK.
5. Press the arrow keys to select the program that you want to use (such as the HP
photo and imaging software).
6. Press OK or START SCAN.
Scan an original to a memory device
You can send the scanned image as a JPEG image or a PDF file to the memory card
that is currently inserted, or to a storage device that is currently attached to the front
USB port. You also have other scanning options including quality and paper size
settings.
To scan to a memory device
1. Load your original print-side down in the right-front corner of the glass or in the ADF.
2. Insert the memory device.
3. Press START SCAN.
•The Scan Menu appears, listing various options or destinations. The default
destination is whichever one you selected the last time you used this menu.
•If your device is directly connected to your computer, the Scan To menu
appears.
4. Press the arrow keys to highlight Memory Device, and then press OK.
The device scans the image and saves the file to the memory card or storage
device.
Use Webscan via embedded Web server
Webscan is a feature of the embedded Web server that lets you scan photos and
documents from your device to your computer using a Web browser. This feature is
available even if you did not install the device software on your computer.
▲ Click the Information tab, click Webscan in the left pane, make selections for
Image Type and Document Size, and then click Scan or Preview.
For more information on the embedded Web server, see
Embedded Web server.
Scan from a TWAIN-compliant or a WIA-compliant program
The device is TWAIN-complaint and WIA-compliant and works with programs that
support TWAIN-compliant and WIA-compliant scanning devices. While you are in a
TWAIN-compliant or WIA-compliant program, you can gain access to the scanning
feature and scan an image directly into the program.
TWAIN is supported for all Windows and Mac OS operating systems, for both network
connections and direct connections.
For Windows operating systems, WIA is supported only for Windows XP direct
connections. It is not supported for the Mac OS.
Use Webscan via embedded Web server55
Chapter 6
To scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as
Acquire, File Acquire, Scan, Import New Object, Insert from, or Scanner. If you
are unsure whether the program is compliant or you do not know what the command is
called, see the software program Help or documentation.
Start the scan from within the TWAIN-compliant program. See the software program
Help or documentation for information about the commands and steps to use.
NOTE: If you start a TWAIN scan while a fax is being received, an error message
will be displayed and the scan is not performed. Wait until the fax has been
received and then restart the scan.
To scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as Picture/
From Scanner or Camera in the Insert or File menu. If you are unsure whether the
program is compliant or you do not know what the command is called, see the
software program Help or documentation.
Start the scan from within the WIA-compliant program. See the software program Help
or documentation for information about the commands and steps to use.
Edit a scanned original
You can edit a scanned image using the HP Photosmart Software. You can also edit a
scanned document by using your Optical Character Recognition (OCR) software.
Edit a scanned photo or graphic
You can edit a scanned photo or graphic using the HP Photosmart Software. Use this
software to adjust the brightness, contrast, color saturation, and more. You can also
rotate the image using the HP Photosmart Software.
For more information, see the onscreen HP Photosmart Software Help.
Edit a scanned document using optical character recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This allows you to edit faxes, letters, newspaper clippings, and
many other documents.
You can specify the word-processing program that you want to use for editing. If the
word-processing icon is not present or active, either you do not have word-processing
software installed on your computer, or the scanner software did not recognize the
program during the installation. See the onscreen Help for the HP photo and imaging
software for information about how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction
with the device, it is sometimes preferable to scan to Wordpad (a Windows
56Scan
accessory), and then cut and paste the text into the preferred word-processing
program.
Change scan settings
To change scan settings
•HP Device Manager (Mac OS): Launch HP Device Manager, click Information
and Settings, and then select Scan Preferences from the drop-down list.
•Windows: Open the device software, select Settings, select Scan Settings and
Preferences, then select from the available options and make your selections.
Cancel a scan job
▲ Press Cancel on the control panel.
Change scan settings57
7Work with memory devices
(some models only)
The device comes with a memory card reader that can read several types of digital
camera memory cards. You can use the device to save photos from these memory
cards. You can also print a proof sheet, which shows thumbnail views of photos that
are stored on a memory card.
This section contains the following topics:
•
Insert a memory card
Connect a digital camera
•
Connect a storage device
•
View photos
•
Print photos from the control panel
•
Save photos to your computer
•
Insert a memory card
If your digital camera uses a memory card to store photos, you can insert the memory
card into the device to print or save your photos.
CAUTION: Attempting to remove a memory card while it is being accessed can
damage files on the card. You can safely remove a card only when the photo light
is not blinking. Also, never insert more than one memory card at a time as this can
also damage files on the memory cards.
The device supports the memory cards described below. Each type of memory card
can only be inserted in the appropriate slot for that card.
1CompactFlash (types I and II)
2Secure Digital, MultimediaCard (MMC), Secure MMC
3
xD
4
Memory Stick, MagicGate Memory Stick, Memory Stick Duo, and Memory Stick Pro
58Work with memory devices (some models only)
(continued)
5
Front universal serial bus (USB) port (PictBridge-enabled)
To insert a memory card
1. Turn the memory card so that the label faces left, and the contacts are facing the
device.
2. Insert the memory card into the corresponding memory card slot.
Connect a digital camera
The PictBridge-enabled front USB port is located beneath the memory card slots.
NOTE: If your USB device does not fit into this port due to size limitations, or if
the connector on the device is shorter than 11 millimeters, you will need to
purchase a USB extension cable in order to use your device with this port.
Camera-selected photos are photos you marked for printing with your digital camera.
Depending on your camera, the camera might identify page layout, number of copies,
rotation, and other print settings.
Connect a digital camera
59
Chapter 7
The device supports two industry-standard formats, PictBridge and Digital Print Order
Format (DPOF) file format 1.1, so you do not have to reselect the photos to print.
•The PictBridge standard saves the print instructions on the camera itself. In order
to print photos using PictBridge, you need to put the camera into PictBridge mode,
and then plug the camera into the front USB port of the device with a USB cable.
•The DPOF standard saves the print instructions as a file on your memory card. In
order to print photos from a DPOF file, you need to remove the memory card from
your camera and then insert the memory card into the appropriate slot on the
device.
When you print camera-selected photos, the device print settings do not apply; the
PictBridge or DPOF settings for page layout and number of copies override those of
the device.
NOTE: Not all digital cameras enable you to tag your photos for printing. See the
documentation that came with your digital camera to see if your camera supports
the PictBridge standard or DPOF file format 1.1.
To print camera-selected photos using the PictBridge standard
1. Connect your digital camera to the front USB port on the device using the USB
cable supplied with your camera.
2. Turn on your camera and make sure it is in PictBridge mode.
NOTE: Check your camera documentation to verify how to change the USB
mode to PictBridge. Different cameras use different terms to describe
PictBridge mode. For instance, some cameras have a digital camera setting
and a disk drive setting. In this instance, the digital camera setting is the
PictBridge mode setting.
To print camera-selected photos using the DPOF standard
1. Insert your memory card into the appropriate slot on the device.
2. When prompted, do one of the following:
•Press OK to print all DPOF-tagged photos.
The device prints all DPOF-tagged photos.
•Press the arrow keys to highlight No, and then press OK.
This bypasses DPOF printing.
60Work with memory devices (some models only)
Connect a storage device
You can connect a storage device such as a keychain drive, portable hard drive, or a
digital camera in storage mode to the front USB port. The front USB port is located
beneath the memory card slots.
NOTE: Digital cameras that are in storage mode can be attached to the front USB
port. The device treats cameras that are in this mode as a normal storage device.
Digital cameras in storage mode are referred to as storage devices throughout this
section.
If your USB device does not fit into this port due to size limitations, or if the
connector on the device is shorter than 11 millimeters, you will need to purchase a
USB extension cable in order to use your device with this port. For more
information on supported USB devices, see
Check your camera documentation to verify how to change the USB mode to
storage mode. Different cameras use different terms to describe the storage mode.
For instance, some cameras have a digital camera setting and a disk drive
setting. In this instance, the disk drive setting is the storage mode setting. If
storage mode does not work on your camera, you might need to upgrade the
camera firmware. For more information, see the documentation that came with the
camera.
Supported devices.
Once you have connected the storage device, you can do the following with the files
that are stored on your storage device:
•Transfer the files to your computer
•View photos (color display only)
•Edit photos using the control panel (color display only)
•Print photos
CAUTION: Never attempt to disconnect a storage device while it is being
accessed. Doing so can damage files on the storage device. You can safely
remove a storage device only when the status light next to the memory card slots
is not blinking.
Connect a storage device
61
Chapter 7
View photos
You can view photos on the color display of your device. You can also view photos
using the HP Photosmart Software.
View photos (color display models only)
You can view and select photos on the color display of your device.
To view a photo
1. Insert the memory card into the appropriate slot on your device, or connect a
storage device to the front USB port.
2. Press Photo Menu.
The Photosmart Express menu appears. By default, View & Print is highlighted.
3. Press the arrow keys until the photo you want to view appears on the color display.
TIP: You can press and hold down the arrow keys to quickly navigate through
all photos.
View photos using your computer
You can view and edit photos using the HP Photosmart Software that came with your
device.
For more information, see the onscreen HP Photosmart Software Help.
Print photos from the control panel
The device enables you to print photos directly from your memory card or storage
device without first transferring the files to a computer. You can print borderless photos
(one per sheet of paper) or you can print multiple photos on a single sheet of paper.
This section contains the following topics:
•
Print photos using a proof sheet
Print panoramic photos
•
Print passport photos
•
Print video action photos
•
Print photos using a proof sheet
A proof sheet is a simple and convenient way to select photos and make prints directly
from a memory card or storage device without a computer. A proof sheet (which might
be several pages long) shows thumbnail views of the stored photos. The file name,
index number, and date appear under each thumbnail.
62Work with memory devices (some models only)
Proof sheets are also a quick way to create a printed catalog of your photos.
NOTE: From the device, you can only access JPEG and TIFF image files. To
print other types of files, transfer the files from your memory card or storage device
to your computer and use the HP Photosmart Software.
Printing photos from a proof sheet requires three steps:
•Print a proof sheet of the photos on your memory card or storage device
•Complete the proof sheet
•Scan the proof sheet
To print a proof sheet
1. Insert a memory card into the appropriate slot on the device, or connect a storage
device to the front USB port.
2. Choose the appropriate display:
For color display models
a. Press the Photo Menu button, and then select View & Print.
When you press OK, the most recent photo appears on the display.
b. Press OK to display the Print Menu.
c. Press the arrow keys to select Projects.
d. Press the arrow keys to select Proof Sheet.
e. Press the arrow keys to select Print Proof Sheet, and then press OK.
f.Press the arrow keys to select the appropriate Paper Size and Paper Type.
For two-line display models
a. Press the Photo Menu button.
A message displays with the number of files found on the card or storage
device.
b. Press the Proof Sheet button, press the arrow keys to select Print, and then
press OK.
Print photos from the control panel
63
Chapter 7
To complete a proof sheet
1. Select the photos to print by using a dark pen or pencil to fill in the circles located
under the thumbnail images on the proof sheet. If you want to print more than one
copy of a photo, fill in the second or third circle. You can print up to three copies of
each selected photo.
TIP: If you want to print all the photos on the memory card, fill in the Select
All Photos circle below the layout options in step 2 of the proof sheet. One
copy of each photo prints.
2. Select one layout style by filling in a circle in step 2 of the proof sheet.
NOTE: If you need more control over print settings than the proof sheet
provides, you can print photos directly from the control panel.
3. (Optional) If you want to print a date/time stamp on your photos, fill in the Date
Stamp circle below the layout options in step 2 of the proof sheet.
To scan a completed proof sheet
1. Load the proof sheet print-side down on the right-front corner of the glass. Make
sure the sides of the proof sheet touch the right and front edges. Close the lid.
2. Make sure the same memory card or storage device you used to print the proof
sheet is still inserted in the device when you scan that proof sheet.
3. Make sure you have photo media loaded into the device.
64Work with memory devices (some models only)
4. Press the Photo Menu button.
5. Choose the appropriate display:
For color display models
a. Press the arrow keys to select View & Print, and then press OK.
b. Press the arrow keys to select Projects, and then select Proof Sheet.
c. Press the arrow keys to select Scan Proof Sheet, and then press OK.
d. When prompted, select the paper size and paper type, and then press OK.
For two-line display models
▲ Press the Proof Sheet button, press the arrow keys to select Scan, and then
press OK.
The device scans the proof sheet and prints the selected photos.
Print panoramic photos
The device enables you to select multiple panoramic photos from your memory card or
storage device and print them.
NOTE: The device will not stitch multiple photos together to create a panoramic
photo, you must use another software application, such as HP Photosmart software.
To print a panoramic photo
1. Insert a memory card into the appropriate slot on the device, or connect a storage
device to the front USB port.
2. Press Photo Menu.
The Photosmart Express menu appears. By default, View & Print is highlighted.
3. Press OK to select View & Print.
When you press OK, the most recent photo appears on the display.
4. Press the arrow keys to scroll through the photos on your memory card or storage
device.
5. When the photo you want to print appears, press OK.
The Print menu appears.
6. Press the arrow keys to highlight Projects, and then press OK.
The Projects menu appears.
7. Press the arrow keys to highlight Panorama Prints, and then press OK.
8. When prompted, load 10 x 30 cm (4 x 12 inch) panorama photo paper in the input
tray, and then press OK.
When you press OK, the selected photo reappears.
9. (Optional) Change print settings or select additional photos to print.
To print more than one copy of the selected photo
a. Press OK to display the selection menu.
b. Press the arrow keys to highlight Number of Copies, and then press OK.
c. Press the arrow keys to increase or decrease the number of copies, and then
press OK.
Print photos from the control panel
65
Chapter 7
To edit the selected photo before printing
a. Press OK to display the selection menu.
b. Press the arrow keys to highlight Edit, and then press OK.
To select additional photos for printing
a. Press the arrow keys to scroll through the photos on your memory card or
storage device.
b. When the photo you want to print appears, press OK.
c. Press OK to select Select to Print.
d. Repeat these steps for each photo you want to print.
10. When you are done changing print settings and selecting photos, press OK to
display the selection menu.
11. Press the arrow keys to highlight Done Selecting, and then press OK.
The Print Summary screen appears.
12. Press the arrow keys to highlight one of the following options, and then press OK.
Print OptionsEnables you to manually specify the type of paper on which you are
Print Preview
(color display only)
Print NowPrints your photos with the size and layout you selected.
Print passport photos
You can print your own passport-size photos from your memory card or storage
device. If you have questions on guidelines or restrictions for passport photos, contact
a local passport service agency.
To print passport photos
1. Insert a memory card into the appropriate slot on the device, or connect a storage
device to the front USB port.
The Photosmart Express menu appears. By default, View & Print is highlighted.
2. Press OK to select View & Print.
When you press OK, the most recent photo appears on the display.
3. Press the arrow keys to scroll through the photos on your memory card or storage
device.
4. When the photo you want to print appears, press OK.
The Print menu appears.
5. Press the arrow keys to highlight Projects, and then press OK.
The Projects menu appears.
6. Press the arrow keys to highlight Passport Photos, and then press OK.
printing and whether you want to print a date and time stamp on your
photo.
By default, the Date Stamp setting is set to Off. If you want, you can
change the default of this setting with the Set New Defaults option.
Displays a preview of what your printed page will look like. This
enables you to verify your settings before printing and wasting paper
and ink on potential mistakes.
66Work with memory devices (some models only)
7. Press the arrow keys to highlight the size you want to print, and then press OK.
When you press OK, the selected photo reappears.
8. (Optional) Change print settings or select additional photos to print.
To print more than one copy of the selected photo
a. Press OK to display the selection menu.
b. Press the arrow keys to highlight Number of Copies, and then press OK.
c. Press the arrow keys to increase or decrease the number of copies, and then
press OK.
To edit the selected photo before printing
a. Press OK to display the selection menu.
b. Press the arrow keys to highlight Edit, and then press OK.
To select additional photos for printing
a. Press the arrow keys to scroll through the photos on your memory card or
storage device.
b. When the photo you want to print appears, press OK.
c. Press OK to select Select to Print.
d. Repeat these steps for each photo you want to print.
9. When you are done changing print settings and selecting photos, press OK to
display the selection menu.
10. Press the arrow keys to highlight Done Selecting, and then press OK.
The Print Summary screen appears.
11. Press the arrow keys to highlight one of the following options, and then press OK.
Print OptionsEnables you to manually specify the type of paper on which you are
Print Preview
(color display only)
Print NowPrints your photos with the size and layout you selected.
Print video action photos
You can use the Video Action Prints option to print a sequence of photos from a
video file on a memory card or a storage device. This option prints nine frames of a
printing and whether you want to print a date and time stamp on your
photo.
By default, the Paper Type is set to Plain and the Date Stamp
setting is set to Off. If you want, you can change the defaults of these
settings with the Set New Defaults option.
Displays a preview of what your printed page will look like. This
enables you to verify your settings before printing and wasting paper
and ink on potential mistakes.
Print photos from the control panel
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Chapter 7
video on one sheet of paper in the order that they appear in the video. The video
frames are automatically selected by your device.
To create video action prints
1. Insert a memory card into the appropriate slot on the device, or connect a storage
device to the front USB port.
The Photosmart Express menu appears. By default, View & Print is highlighted.
2. Press OK to select View & Print.
When you press OK, the most recent photo appears on the display.
3. Press the arrow keys to scroll through the photos and videos on your memory card
or storage device.
4. When the video you want to print appears, press OK.
The Print menu appears.
5. Press the arrow keys to highlight Projects, and then press OK.
The Projects menu appears.
6. Press the arrow keys to highlight Video Action Prints, and then press OK.
7. Press the arrow keys to highlight the size you want to print, and then press OK.
8. Press the arrow keys to highlight the type of paper you are printing on, and thenpress OK.
9. The video reappears, press OK to continue.
10. (Optional) Edit the video or print the video.
To edit the selected photo before printing
a. Press OK to display the selection menu.
b. Press the arrow keys to highlight Edit, and then press OK.
To print now
▲ Select Print Now, press OK.
Save photos to your computer
After you take photos with your digital camera, you can print them immediately or save
them to your computer. To save the photos to your computer, remove the memory
card from your digital camera and insert it in the appropriate memory card slot on the
device.
You can also save photos from a storage device (such as a digital camera or keychain
drive) by plugging the device into the front USB port on the device.
68Work with memory devices (some models only)
To save photos
1. Insert a memory card into the appropriate slot on the device, or connect a storage
device to the front USB port.
2. Press Photo Menu.
3. Choose the appropriate display:
For color display models
a. Press the arrow keys and select Save.
b. Press the arrow keys and select Transfer to computer, and then select the
name of your computer.
c. Follow the onscreen prompts on your computer to save the photos to your
computer.
For two-line display models
a. Press the arrow keys and select Photo Transfer, and then press OK.
b. Press the arrow keys and select Yes.
c. Press the arrow keys and select Transfer to computer, and then select the
name of your computer.
d. Follow the onscreen prompts on your computer to save the photos to your
computer.
Save photos to your computer
69
8
Fax (some models only)
You can use the device to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
and easily to frequently used numbers. From the control panel, you can also set a
number of fax options, such as resolution and the contrast between lightness and
darkness on the faxes you send.
If the device is directly connected to a computer, you can use the HP photo and
imaging software to perform fax procedures that are not available from the control
panel. For more information about using the HP photo and imaging software, see
the HP photo and imaging software.
NOTE: Before you begin faxing, make sure you have set up the device properly
for faxing. You might have already done this as part of the initial setup, by using
either the control panel or the software that came with the device. You can verify
the fax is set up correctly by running the fax setup test from the control panel. To
run the fax test, press Setup, select Tools, select Run fax test, and then press OK.
This section contains the following topics:
•
Send a fax
Receive a fax
•
Change fax settings
•
Fax over the Internet
•
Test fax setup
•
Use reports
•
Cancel a fax
•
Use
Send a fax
You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax. You can also send a fax manually from an attached phone.
This allows you to speak with the recipient before sending the fax.
Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the control
panel.
NOTE: If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
TIP: You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
70Fax (some models only)
To send a basic fax from the control panel
1. Load your originals. For additional information, see
NOTE: If you are sending a multiple-page fax, you must load the originals in
the document feeder tray. You cannot fax a multiple-page document from the
glass.
2. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
TIP: To add a pause in the fax number you are entering, press Redial/Pause,
or press the Symbols (*) button repeatedly, until a dash (-) appears on the
display.
3. Press START FAX Black or START FAX Color.
•If the device detects an original loaded in the automatic document feeder,
it sends the document to the number you entered.
•If the device does not detect an original loaded in the automatic
document feeder, the Fax from glass? prompt appears. Make sure your
original is loaded print-side down on the glass, and then select Yes.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a fax manually from a phone
You can send a fax from a telephone on the same phone line if you prefer to use the
keypad on your phone, instead of the keypad on the control panel of the device. You
can do this by plugging in a phone into the 2–EXT port on the back of the device.
When you send a fax manually, you can hear the dial tones, telephone prompts, or
other sounds through the handset on your telephone. This makes it easy for you to
use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might
answer the phone, or the fax machine might take the call. If a person answers the
phone, you can speak with the recipient before sending the fax. If a fax machine
answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
Load media.
To send a fax manually from a phone
1. Load your originals. For additional information, see
Load media.
NOTE: This feature is not supported if you load your originals on the glass.
You must load your originals in the document feeder tray.
2. Dial the number by using the keypad on the phone that is connected to the device.
NOTE: Do not use the keypad on the control panel of the device when
manually sending a fax. You must use the keypad on your phone to dial the
recipient's number.
Send a fax
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Chapter 8
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. When you are ready to send the fax, press START FAX Black or START FAX
Color.
NOTE: If prompted, select Send Fax, and then press START FAX Black or
START FAX Color again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on
the line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. When you send a fax using monitor dialing, you can hear the dial
tones, telephone prompts, or other sounds through the speakers on the device. This
enables you to respond to prompts while dialing, as well as control the pace of your
dialing.
TIP: If you do not enter your calling card PIN fast enough, the device might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN
for your calling card.
NOTE: Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the control panel
1. Load your originals. For additional information, see
Load media.
NOTE: If you are sending a multiple-page fax, you must load the originals
print-side up in the document feeder tray. You cannot fax a multiple-page
document from the glass. For additional information, see
Load media.
2. Press START FAX Black or START FAX Color.
•If the device detects an original loaded in the automatic document feeder,
you will hear a dial tone.
•If the device does not detect an original loaded in the automatic
document feeder, the Fax from glass? prompt appears. Make sure that your
original is loaded on the glass, and then select Yes.
72Fax (some models only)
3. When you hear the dial tone, enter the number by using the keypad on the control
panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, press
Speed Dial or a one-touch speed dial button to select the speed dial entry
where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax using the broadcast fax option (color display models only)
You can send a fax to multiple recipients without first setting up a group speed dial.
NOTE: The list of recipients you specify for this fax is not saved and only works
for sending faxes in black. If you intend to send other faxes to the same recipient
list, you should create a group speed dial list. For more information, see
numbers as speed-dial entries or groups
To broadcast a fax to multiple recipients from the control panel
1. Press Fax Menu and select Broadcast Fax.
2. Enter a fax number by using the keypad, or use the arrow keys to access speed
dials.
NOTE: You can add up to 20 individual fax numbers.
Set up fax
3. Press START FAX Black.
4. When prompted, load your originals print side up and top first in the center of the
document feeder tray. For additional information, see
5. Press START FAX Black again.
Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer
option, you must receive faxes manually. If you turn on the Auto Answer option (the
default setting), the device automatically answers incoming calls and receives faxes
after the number of rings that are specified by the Rings to Answer setting. (The
default Rings to Answer setting is five rings.)
If you receive a legal-size fax and the device is not currently set to use legal-size
paper, the device reduces the fax so that it fits on the paper that is loaded. If you have
disabled the Automatic Reduction feature, the device prints the fax on two pages.
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax
while you are still connected. This is referred to as manual faxing. Use the instructions
in this section to receive a manual fax.
Load media.
Receive a fax
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Chapter 8
You can receive faxes manually from a phone that is:
•Directly connected to the device (on the 2-EXT port)
•On the same phone line, but not directly connected to the device
To receive a fax manually
1. Make sure the device is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
3. Set the Rings to Answer setting to a high number to allow you to answer the
incoming call before the device answers. Or, turn off the Auto Answer setting so
that the device does not automatically answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a. Press START FAX Black or START FAX Color on the control panel.
b. When prompted, select Fax Receive.
c. After the device begins to receive the fax, you can hang up the phone or
remain on the line. The phone line is silent during fax transmission.
Set up backup fax reception
Depending on your preference and security requirements, you can set up the device to
store all the faxes it receives, only the faxes it receives while the device is in an error
condition, or none of the faxes it receives.
The following Backup Fax Reception modes are available:
OnThe default setting. When Backup Fax Reception is On, the device
On Error OnlyCauses the device to store faxes in memory only if an error condition
OffFaxes are never stored in memory. For example, you might want to turn
74Fax (some models only)
stores all received faxes in memory. This enables you to reprint up to
eight of the most recently printed faxes if they are still saved in memory.
NOTE: When device memory is low, it overwrites the oldest, printed
faxes as it receives new faxes. If the memory becomes full of unprinted
faxes, the device stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed
color photo, it might not be stored in memory due to memory limitations.
exists that prevents the device from printing the faxes (for example, if the
device runs out of paper). The device continues to store incoming faxes
as long as there is memory available. (If the memory becomes full, the
device stops answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and then they
are deleted from memory.
off Backup Fax Reception for security purposes. If an error condition
occurs that prevents the device from printing (for example, the device
runs out of paper), the device stops answering incoming fax calls.
NOTE: If Backup Fax Reception is enabled and you turn off the device, all faxes
stored in memory are deleted, including any unprinted faxes that you might have
received while the device was in an error condition. You must contact the senders
to ask them to resend any unprinted faxes. For a list of the faxes you have
received, print the Fax Log. The Fax Log is not deleted when the device is turned
off.
To set backup fax reception from the control panel
1. Press Setup.
2. Select Advance Fax Setup, and then select Backup Fax Reception.
3. Press the right arrow button to select On, On Error Only, or Off.
4. Press OK.
To set backup fax reception via the embedded Web server
▲ Select the Settings tab, select Fax from the left pane, select the Advanced sub-
tab, and then select On in the Backup Fax Reception drop-down menu.
Reprint received faxes from memory
If you set the Backup Fax Reception mode to On, the received faxes are stored in
memory, whether the device has an error condition or not.
NOTE: After the memory becomes full, the oldest, printed faxes are overwritten
as new faxes are received. If all the stored faxes are unprinted, the device does
not receive any fax calls until you print or delete the faxes from memory. You might
also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they are still in memory. For example, you might need to
reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the control panel
1. Make sure you have paper loaded in the input tray.
2. Press Setup.
3. Select Tools, and then select Reprint Faxes in Memory.
The faxes are printed in the reverse order from which they were received with the
most recently received fax printed first, and so on.
4. If you want to stop reprinting the faxes in memory, press Cancel.
To delete all the faxes in memory from the control panel
▲ Depending on the model you have, do one of the following:
•Two–line display: Turn off the device by pressing the Power button.
All faxes stored in memory are deleted from memory when you turn off the
power.
•Color display: Press Setup, select Tools, and then select Clear Fax Log.
Receive a fax
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Chapter 8
To clear fax logs via the embedded Web server
▲ Select the Settings tab, select Fax from the left pane, select the Options sub-tab,
and then click the Clear button under the Clear Fax Logs heading.
Forward faxes to another number
You can set up the device to forward your faxes to another fax number. A received
color fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the control panel
1. Press Setup.
2. Select Advance Fax Setup, and then select Fax Forwarding Black Only.
3. Press the right arrow button until On-Forward or On-Print & Forward appears,
and then press OK.
•Choose On-Forward if you want to forward the fax to another number without
printing a backup copy on the device.
NOTE: If the device is not able to forward the fax to the designated fax
machine (for example, if it is not turned on), the device prints the fax. If you
set up the device to print error reports for received faxes, it will also print an
error report.
•Choose On-Print & Forward to print a backup copy of your received fax while
forwarding the fax to another number.
4. At the prompt, enter the number of the fax machine that will receive the forwarded
faxes.
5. At the prompt, enter a start time and date and a stop time and date.
6. Press OK.
Fax Forwarding appears on the control-panel display.If the device loses power when Fax Forwarding is set up, it saves the Fax
Forwarding setting and phone number. When power is restored to the device, the
Fax Forwarding setting is still On.
NOTE: You can cancel fax forwarding by pressing Cancel on the control
panel when the Fax Forwarding message is visible on the display, or you can
select Off from the Fax Forwarding Black Only menu.
To forward faxes using the embedded Web server
1. Click the Settings tab, click Fax in the left pane, and then click the Options sub-
tab.
2. Select On — Print and Forward or On — Forward from the Fax Forwarding
drop-down menu.
3. Type a Fax Forward Number in the box, and then click Apply.
76Fax (some models only)
Block junk fax numbers
If you subscribe to a caller ID service through your phone provider, you can block
specific fax numbers so the device does not print faxes received from those numbers.
When an incoming fax call is received, the device compares the number to the list of
junk fax numbers to determine if the call should be blocked. If the number matches a
number in the blocked fax numbers list, the fax is not printed. (The maximum number
of fax numbers you can block varies by model.)
NOTE: This feature is not supported in all countries/regions. If it is not supported
in your country/region, Junk Fax Blocker Set Up does not appear in the Basic
Fax Setup menu.
Set the junk fax mode
By default, Block Junk Fax mode is turned On. If you do not subscribe to a caller ID
service through your phone provider, or do not want to use this feature, you can turn
off this setting.
To set the junk fax mode
▲ Some models have a Block Junk Fax button. Depending on the model you have,
do one of the following:
•Block Junk Fax button: Press the Junk Fax Blocker button, select the BlockJunk Fax option, and then select On or Off.
Blocker Setup, select Block Junk Fax, and then select On or Off.
Add numbers to the junk fax list
There are two ways to add a number to your junk list. You can select numbers from
your caller ID history, or you can enter new numbers. The numbers in your junk list are
blocked if Block Junk Fax mode is set to On.
To select a number from the caller ID list
1. Press Setup.
2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.
3. Press Add number to Junk List, and then press Select Number.
4. Press the right arrow button to scroll through the numbers from which you havereceived faxes. When the number you want to block appears, press OK to select it.
5. When the Select Another? prompt appears, do one of the following:
•If you want to add another number to the list of junk fax numbers, press
Yes, and then repeat step 4 for each number you want to block.
•If you are done, press No.
To manually enter a number to block
1. Press Setup.
2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.
3. Press Add number to Junk List, and then press Enter Number.
Receive a fax
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Chapter 8
4. Use the keypad to enter a fax number to block, and then press OK.
Make sure you enter the fax number as it appears on the control-panel display,
and not the fax number that appears on the fax header of the received fax, as
these numbers can be different.
5. When the Enter Another? prompt appears, do one of the following:
•If you want to add another number to the list of junk fax numbers, press
Yes, and then repeat step 4 for each number you want to block.
•If you are done, press No.
To enter numbers to block via the embedded Web server
▲ Select the Settings tab, select Fax from the left pane, select the Blocked Fax sub-
tab, and then enter numbers to block in the Fax Number fields. Click the Apply
button.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk
fax list.
To remove numbers from the list of junk fax numbers
1. Press Setup.
2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.
3. Press Remove Number from Junk List.
4. Press the right arrow button to scroll through the numbers you have blocked.When the number you want to remove appears, press OK to select it.
5. When the Delete Another? prompt appears, do one of the following:
•If you want to remove another number from the list of junk fax numbers,
press Yes, and then repeat step 4 for each number you want to block.
•If you are done, press No.
To remove numbers from the list of junk fax numbers via the embedded Web
server
▲ Open the embedded Web server. For more information, see
embedded Web server. Click the Settings tab, select Fax from the left pane, click
the Junk Fax Blocker sub-tab, add or remove numbers to block in the Fax
Number fields, and then click Apply.
View a list of blocked fax numbers
You can view a list of blocked fax numbers only from the embedded Web server,
which requires a network connection.
To view a list of blocked numbers via the embedded Web server
▲ Open the embedded Web server. For more information, see
embedded Web server. Click the Settings tab, select Fax from the left pane, and
then click the Junk Fax Blocker sub-tab.
78Fax (some models only)
To open the
To open the
Change fax settings
After completing the steps in the getting started guide that came with the device, use
the following steps to change the initial settings or to configure other options for faxing.
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the software that you installed
with the device. You can also set up the fax header from the control panel, as
described here.
NOTE: In some countries/regions, the fax header information is a legal
requirement.
To set or change the fax header
1. Press Setup.
2. Press Basic Fax Setup, and then press Fax Header.
3. Enter your personal or company name using the numeric keypad, and then press OK.
4. Enter your fax number by using the numeric keypad, and then press OK.
To set or change the fax header via the embedded Web server
▲ Select the Settings tab, select Fax from the left pane, select the Basic sub-tab,
and then enter the Fax Header Name and Fax Number. Click the Apply button.
Set the answer mode (Auto answer)
The answer mode determines whether the device answers incoming calls.
•Turn on the Auto Answer setting if you want the device to answer faxes
automatically. The device answers all incoming calls and faxes.
•Turn off the Auto Answer setting if you want to receive faxes manually. You must
be available to respond in person to the incoming fax call or the device does not
receive faxes.
To set the answer mode to manual or automatic via the control panel
▲ Press Auto Answer to turn the light on or off, as appropriate for your setup.
When the Auto Answer light is on, the device answers calls automatically. When
the light is off, the it does not answer calls.
To set the answer mode to manual or automatic via the embedded Web server
1. Open the embedded Web server, click the Settings tab, click Fax in the left pane,and then click the Basic sub-tab.
2. Select On or Off in the Auto Answer drop-down menu in the Other Basic Fax
Settings section.
Change fax settings
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Chapter 8
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before
incoming calls are automatically answered.
The Rings to Answer setting is important if you have an answering machine on the
same phone line as the device, because you want the answering machine to answer
the phone before the device does. The number of rings to answer for the device
should be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the device to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the device
monitors the line. If the device detects fax tones, it receives the fax. If the call is a
voice call, the answering machine records the incoming message.
To set the number of rings before answering via the control panel
1. Press Setup.
2. Press Basic Fax Setup, and then press Rings to Answer.
3. Enter the appropriate number of rings by using the keypad, or press the left or right
arrow button to change the number of rings.
4. Press OK to accept the setting.
To set the number of rings before answering via the embedded Web server
1. Open the embedded Web server, click the Settings tab, click Fax in the left paneand then click the Basic sub-tab.
2. Select a number in the Rings-to-answer drop-down menu in the Other Basic Fax
Settings section.
Change the answer ring pattern for distinctive ring
Many phone companies offer a distinctive ring feature that allows you to have several
phone numbers on one phone line. When you subscribe to this service, each number
is assigned a different ring pattern. You can set up the device to answer incoming calls
that have a specific ring pattern.
If you connect the device to a line with distinctive ring, have your telephone company
assign one ring pattern to voice calls and another ring pattern to fax calls. HP
recommends that you request double or triple rings for a fax number. When the device
detects the specified ring pattern, it answers the call and receives the fax.
If you do not have a distinctive ring service, use the default ring pattern, which is All
Rings.
To change the answer ring pattern for distinctive ring via the control panel
1. Verify that the device is set to answer fax calls automatically.
2. Press Setup.
3. Press Advance Fax Setup, and then press Distinctive Ring.
4. Press the right arrow button to select an option, and then press OK.
When the phone rings with the ring pattern assigned to your fax line, the device
answers the call and receives the fax.
80Fax (some models only)
To set the answer ring pattern via the embedded Web server
▲ Click the Settings tab, click Fax in the left pane, click the Advanced sub-tab,
select a ring pattern in the Distinctive Ring drop-down menu, and then click the
Apply button.
Set the fax error correction mode
Typically, the device monitors the signals on the phone line while it is sending or
receiving a fax. If it detects an error signal during the transmission and the errorcorrection setting is on, the device can request that a portion of the fax be resent.
Turn off error correction only if you are having trouble sending or receiving a fax, and
you want to accept the errors in the transmission. Turning off the setting might be
useful when you are trying to send a fax to another country/region or receive a fax
from another country/region, or if you are using a satellite phone connection.
To set the fax error-correction mode
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, click Fax in the left pane, click the Advanced tab, select On
or Off in the Error Correction Mode drop-down menu, and then click the Apply
button.
•Control panel: Press Fax Menu, open the Advance Fax Setup menu, and then
use the Error correction mode option.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change the setting unless you know that your phone line cannot use
tone dialing.
NOTE: The pulse-dialing option is not available in all countries/regions.
To set the dial type
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, click Fax in the left pane, click the Basic tab, make a
selection in the Tone or Pulse Dialing drop-down menu, and then click the Apply
button.
•Control panel: Press Setup, press Basic Fax Setup, and then use the Tone or
Pulse Dialing option.
Set the redial options
If the device was unable to send a fax because the receiving fax machine did not
answer or was busy, the device attempts to redial based on the settings for the busyredial and no-answer-redial options. Use the following procedure to turn the options on
or off.
•Busy redial: If this option is turned on, the device redials automatically if it
receives a busy signal. The factory-set default for this option is ON.
•No answer redial: If this option is turned on, the device redials automatically if the
receiving fax machine does not answer. The factory-set default for this option is OFF.
Change fax settings
81
Chapter 8
To set the redial options
•Embedded Web server (network connection): Open the embedded Web server,
click the Settings tab, click Fax in the left pane, and then click the Advanced tab.
•Control panel: Press Setup, press Advance Fax Setup, and then use the Busy
Redial or No Answer Redial options.
Set the fax speed
You can set the fax speed used to communicate between your device and other fax
machines when sending and receiving faxes. The default fax speed is Fast.
If you use one of the following, setting the fax speed to a slower speed might be
required:
•An Internet phone service
•A PBX system
•Fax over Internet Protocol (FoIP)
•An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, you might want to try setting
the Fax Speed setting to Medium or Slow. The following table provides the available
fax speed settings.
Fax speed settingFax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Slowv.29 (9600 baud)
To set the fax speed from the control panel
1. Press Setup.
2. Select Advanced Fax Setup, and then press Fax Speed.
3. Select an option using the arrow keys, and then press OK.
Fax over the Internet
You may subscribe to a low cost phone service that allows you to send and receive
faxes with your device by using the Internet. This method is called Fax over Internet
Protocol (FoIP). You probably use a FoIP service (provided by your telephone
company) if you:
•Dial a special access code along with the fax number, or
•Have an IP converter box that connects to the Internet and provides analog phone
ports for the fax connection.
NOTE: You can only send and receive faxes by connecting a phone cord to the
port labeled "1-LINE" on the device and not from the Ethernet port. This means
that your connection to the Internet must be done either through a converter box
(which supplies regular analog phone jacks for fax connections) or your telephone
company.
82Fax (some models only)
Some Internet faxing services do not work properly when the device is sending and
receiving faxes at high speed (33600bps). If you experience problems sending and
receiving faxes while using an Internet fax service, use a slower fax speed. You can
do this by changing the Fax Speed setting from High (the default) to Medium. For
information on changing this setting, see
You should also check with your telephone company to make sure their Internet faxing
service supports faxing.
Test fax setup
You can test your fax setup to check the status of the device and to make sure it is set
up properly for faxing. Perform this test after you have completed setting up the device
for faxing. The test does the following:
•Tests the fax hardware
•Verifies the correct type of phone cord is connected to the device
•Checks that the phone cord is plugged into the correct port
•Checks for a dial tone
•Checks for an active phone line
•Tests the status of your phone line connection
The device prints a report with the results of the test. If the test fails, review the report
for information on how to fix the problem and rerun the test.
To test fax setup
1. Set up the device for faxing according to your particular home or office setup
instructions.
2. Make sure the ink cartridges and printheads are installed, and that full-size paper
is loaded in the input tray before starting the test.
3. From the control panel, press Setup.
4. Select Tools, and then select Run Fax Test.
The device displays the status of the test on the display and prints a report.
5. Review the report.
•If the test passes and you are still having problems faxing, check the fax
settings listed in the report to verify the settings are correct. A blank or
incorrect fax setting can cause problems faxing.
•If the test fails, review the report for more information on how to fix any
problems found.
Set the fax speed.
Use reports
You can set up the device to print error reports and confirmation reports automatically
for each fax you send and receive. You can also manually print system reports as
required; these reports provide useful system information about the device.
By default, the device is set to print a report only if there is a problem sending or
receiving a fax. A confirmation message that indicates whether a fax was successfully
sent appears briefly on the control-panel display after each transaction.
Test fax setup
83
Chapter 8
Print fax confirmation reports
If you require printed confirmation that your faxes were successfully sent, follow these
instructions to enable fax confirmation before sending any faxes. Select either On FaxSend or Send & Receive.
The default fax confirmation setting is Off. This means that a confirmation report is not
printed for each fax sent or received. A confirmation message indicating whether a fax
was successfully sent appears briefly on the control-panel display after each
transaction.
To enable fax confirmation
1. Press Setup.
2. Press Print Report, and then Fax Confirmation.
3. Press the right arrow button to select one of the following, and then press OK.
OffDoes not print a fax confirmation report when you send and receive
On Fax SendPrints a fax confirmation report for every fax you send.
On Fax ReceivePrints a fax confirmation report for every fax you receive.
Send & ReceivePrints a fax confirmation report for every fax you send and receive.
TIP: If you choose On Fax Send or Send & Receive, and scan your fax to
send from memory, you can include an image of the first page of the fax on the
Fax Sent Confirmation report. Press Setup, press Fax Confirmation, and
then press On Fax Send again. Select On from the Image on Fax Send
Report menu.
Print fax error reports
You can configure the device so that it automatically prints a report when there is an
error during transmission or reception.
To set the device to print fax error reports automatically
1. Press Setup.
2. Press Print Report, and then press Fax Error Report.
3. Press the right arrow button to select one of the following, and then press OK.
Send & ReceivePrints whenever a fax error occurs. This is the default setting.
OffDoes not print any fax error reports.
On Fax SendPrints whenever a transmission error occurs.
On Fax ReceivePrints whenever a receiving error occurs.
faxes successfully. This is the default setting.
84Fax (some models only)
Print and view the fax log
You can print a log of faxes that have been received and sent by the device. Each
entry in the log contains the following information:
•Transmission date and time
•Type (whether received or sent)
•Fax number
•Duration
•Number of pages
•Result (status) of transmission
The logs list faxes that have been sent from the control panel and all faxes that have
been received.
To view the fax log from the embedded Web server
▲ On the Information tab, click Log in the left pane, then click the Fax Log sub-tab.
The log lists faxes that have been sent from the HP photo and imaging software and
all faxes that have been received.
To view the fax log from the HP photo and imaging software
1. At the computer, open the HP photo and imaging software. For more information,
see
Use the HP photo and imaging software.
2. See the onscreen Help for the HP photo and imaging software for further
instructions.
The log lists faxes that have been sent from the control panel and the HP photo and
imaging software and all faxes that have been received.
To print the fax log from the control panel
1. On the control panel, press Setup.
2. Press the arrow key to move down to Print Report, and then press OK.
3. Press the arrow key to move down to Fax Log, and then press OK.
4. Press OK again to print the log.
Cancel a fax
You can cancel a fax you are sending or receiving at any time.
To cancel a fax
▲ Press Cancel on the control panel to stop a fax you are sending or receiving. If the
device does not stop faxing, press Cancel again.
The device prints any pages it has already started printing and then cancels the
remainder of the fax. This can take a few moments.
To cancel a number you are dialing
▲ Press Cancel to cancel a number you are currently dialing.
Cancel a fax85
9Configure and manage
This section is intended for the administrator or individual who is responsible for
managing the device. This section contains information about the following topics.
•
Manage the device
Use device management tools
•
Understand the self-test diagnostic page
•
Understand the network configuration page
•
Configure network options
•
Set up faxing for the device (some models only)
•
Configure the device (Windows)
•
Configure the device (Mac OS)
•
Set up the device for wireless communication (some models only)
•
Set up the device for Bluetooth communication
•
Uninstall and reinstall the software
•
Manage the device
•Overview of management tasks
Monitor the device
•
Administer the device
•
Overview of management tasks
The following table lists common tools that can be used to manage the device.
Specific procedures might include other methods. For information about accessing
and using the tools, see
Use device management tools.
NOTE: Mac OS users can use the control panel, the embedded Web server, and
the HP Printer Utility. Windows users can use the control panel, the embedded
Web server, the printer driver, the Toolbox, the HP Web Jetadmin, and
myPrintMileage.
For more information about the HP Web Jetadmin software, open the HP Web
Jetadmin software and see its documentation. For more information about
myPrintMileage, visit the myPrintMileage Web site.
If you want
to...
Monitor the device
Status of
supplies
86Configure and manage
Control
panel parts
Embedded
Web server
use these tools...
Toolbox
(Windows)
HP Printer
Utility
(Mac OS)
HP Web
Jetadmin
software
myPrintMileage
*
(continued)
If you want
to...
Usage of
supplies and
media
Operation and
status
Administer the device
Device
maintenance
Device security
use these tools...
Scanner bulb
time
Tray settings
Device volume
or control
button volume
settings
Alerts and
notifications
* Available if myPrintMileage is installed.
Monitor the device
This section provides instructions for monitoring the device.
Use this tool...to obtain the following information....
Control panelObtain information about the status of jobs
Embedded Web server
Toolbox (Windows)Ink cartridge information: Click the
that are being processed, the operating status
of the device, and the status of ink cartridges
and printheads.
Printer status information: Click the
•
Information tab, and then click an option
available on the left pane.
Ink cartridge and printhead status:
•
Click the Information tab, and then click
Ink Supplies in the left pane.
Accumulated ink and media usage:
•
Click the Information tab, and then click
Usage in the left pane.
Estimated Ink Levels tab to view the ink-
level information, and then scroll to display
the Cartridge Details button. Click theCartridge Details button to view information
Manage the device87
Chapter 9
(continued)
Use this tool...to obtain the following information....
about replacement ink cartridges and
expirations dates.
NOTE: The ink levels shown are an
estimate only. Actual ink volumes may vary.
HP Printer Utility (Mac OS)Ink cartridge information: Open the
Administer the device
This section provides information about administering the device and modifying
settings.
Use this tool...to do the following...
Control panel
Embedded Web server
Information and Support panel and click
Supplies Status.
Language and country/region: Press Setup,
•
and then open the Preferences menu.Control panel volume: Press Setup, and then
•
open the Preferences menu.Fax sound volume: Press Setup, and then
•
select Fax Sound Volume.
Automatic report printing: Press Setup, and
•
then open the Advance Fax Setup menu.
Set the dial type: Press Setup, and then open
•
the Basic Fax Setup menu.
Set up redial options: Press Setup, and then
•
open the Advance Fax Setup menu.
View the IP address of the device (see
•
Change advanced network settings).
Set the date and time: Press Setup, press
•
Tools, and then press Date and Time.
Set the scanner bulb time: Press Setup,
•
select Preferences, and then select Set Bulb
Time.
Set embedded Web server password: Click
•
the Settings tab, and then click Security in the
left pane.
Change tray settings: Click the Settings tab,
•
and then click Paper Handling in the left pane.
Perform device maintenance tasks: Click the
•
Settings tab, and then click Device Services
in the left pane.
Language and country/region: Click the
•
Settings tab, and then click International in
the left pane.
Fax sound volume: Click the Settings tab,
•
click Fax in the left pane, and then adjust the
Fax Sound Volume option.
88Configure and manage
(continued)
Use this tool...to do the following...
Configure network settings: Click the
•
Networking tab, and then click an option in the
left pane.
Set a static IP address: Click the Networking
•
tab, and then click either Wired 802.3 or
Wireless 802.11. In the IP Address
Configuration section, select Manual IP andenter the static IP address. Enter the Manual
Subnet Mask and Manual Default Gateway, if
necessary, and then click Apply. For more
information, see
resources.
NOTE: It is not recommended that you assign
a static IP address to the device. However, a
static IP address might resolve certain setup
and printing problems, such as a conflict with a
personal firewall.
Configure Direct Digital Filing settings:
•
Click the Settings tab, and then click Direct
Digital Filing Speed-dial.
Automatic fax report printing: Click the
•
Settings tab, and then click Fax in the left
pane. Then click the Advanced tab.
Setting up the dial type: Click the Settings
•
tab, and then click Fax in the left pane. Then
click the Basic tab.
Setting up redial options: Click the Settings
•
tab, and then click Fax. Click the Advanced tab.
Order supplies: On any tab, click the Order
•
Supplies button, and then follow the onscreen
instructions.
Support: On any tab, click the Support button,
•
and then select a support option.
Configure Bluetooth settings: Click the
•
Bluetooth tab.
Set the date and time: Click the Settings tab,
•
click Time Services in the left pane, type the
necessary values in the fields, and then click
Apply.
Toolbox (Windows)
HP Printer Utility (Mac OS)
Change tray settings: Click Paper Handling
•
on the Services tab.
Perform device maintenance tasks: Click the
•
Services tab.
Change tray settings: Click Paper Handling
•
from the Printer Settings panel.
Perform device maintenance tasks: Open
•
the Information and Support panel, and then
click the option for the task that you want to
perform.
Troubleshooting tips and
Manage the device89
Chapter 9
Use device management tools
•Embedded Web server
Toolbox (Windows)
•
HP Printer Utility (Mac OS)
•
Network Printer Setup Utility (Mac OS)
•
HP Web Jetadmin software
•
HP Instant Support
•
myPrintMileage
•
Embedded Web server
When the device is connected to a network, you can use the embedded Web server to
view status information, change settings, and manage it from your computer.
NOTE: For a list of system requirements for the embedded Web server, see
Embedded Web server specifications.
Some settings might be restricted by the requirement for a password.
You can open and use the embedded Web server without being connected to the
Internet; however, some features will not be available.
To open the embedded Web server
You can open the embedded Web server by using these methods:
NOTE: To open the embedded Web server from the printer driver (Windows), or
the HP Printer Utility (Mac OS), the device must be on a network and must have an
IP address.
•Web browser: In a supported Web browser on your computer, type the IP address
that has been assigned to the device.
For example, if the IP address is 123.123.123.123, type the following address into
the Web browser: http://123.123.123.123
The IP address for the device is listed on the self-test diagnostic page. For more
information, see
After opening the embedded Web server, you can bookmark it so that you can
return to it quickly in the future.
•HP Printer Utility (Mac OS): On the Printer Settings panel, click AdditionalSettings, and then click the Open Embedded Web Server button.
Understand the network configuration page.
90Configure and manage
Embedded Web server pages
The embedded Web server contains pages that you can use to view product
information and change device settings. The pages also contain links to other eservices.
Pages/buttonsContents
Information pageShows status information about the device, its ink
Settings pageShows the settings that have been configured for
Networking pageShows network status and the network settings that
Bluetooth pageShows the Bluetooth settings that have been
Support and Order Supplies buttonsSupport provides a number of support services,
Toolbox (Windows)
The Toolbox provides maintenance information about the device.
NOTE: The Toolbox can be installed from the Starter CD by selecting the full
installation option if the computer meets the system requirements.
supplies and usage, and a log of device events
(such as errors).
the device and gives you the ability to change
these settings.
have been configured for the device. These pages
only appear if the device is connected to a network.
For more information, see
configured for the device and gives you the ability
to change these settings.
including e-services such as HP Instant Support,
myPrintMileage. For more information, see
Instant Support and myPrintMileage.
Order Supplies connects you to online ordering of
supplies.
Configure network options.
HP
To open the Toolbox
•From the HP Solution Center, click the Settings menu, point to Print Settings,
and then click Printer Toolbox.
•Right-click the HP Digital Imaging Monitor in the tray, point to Printer Model Name
and then click Display Printer Toolbox.
Use device management tools91
Chapter 9
Toolbox tabs
The Toolbox contains the following tabs.
TabsContents
Estimated Ink Level
Information
Services
Ink Level Information: Shows estimated ink
•
level for each cartridge.
NOTE: The ink levels shown are an estimate
only. Actual ink volumes may vary.
Shop Online: Provides access to a Web site
•
from which you can order printing supplies for
the device online.
Order by Phone: Shows telephone numbers
•
that you can call to order supplies for the
device. Telephone numbers are not available
for all countries/regions.
Cartridge Details: Shows order numbers and
•
expiration dates of the installed ink cartridges.
Printer Information: Provides a link to
myPrintMileage and shows the device hardware
and printhead health information. Information tab
options include:
Hardware information
•
myPrintmileage (if installed)
•
HP Instant Support
•
HP printhead health
•
Print PQ (print quality) Diagnostic Page:
•
Allows you to diagnose issues affecting the
print quality of the device. For more
information, see
diagnostic page.
Print Self-Test Diagnostic Page: Allows you
•
to print the self-test diagnostic page of the
device. This page contains information about
the device and the supplies. For more
information, see
diagnostic page.
Align Printheads: Guides you through
•
aligning the printheads. For more information,
see
To align the printheads.
Clean Printheads: Guides you through
•
cleaning the printheads. For more information,
see
To clean the printheads.
Calibrate Linefeed: Allows you to perform
•
linefeed calibration. For more information, see
To calibrate the linefeed.
Paper Handling: Allows you to set the tray
•
lock and select a default tray (if Tray 2 is
installed). For more information, see
trays.
To print the print quality
Understand the self-test
Configure
92Configure and manage
HP Printer Utility (Mac OS)
The HP Printer Utility contains tools to configure print settings, calibrate the device,
clean the printheads, print the self-test diagnostic page, order supplies online, and find
Web site support information.
To open the HP Printer Utility
1. From the Finder, select Computer from the Go menu.
2. Select Library, and then select Printers.
3. Select hp, select Utilities, and then select HP Printer Selector.
4. Select the device and click Launch Utility.
HP Printer Utility panels
Information and Support panel
•Supplies Status: Shows the information about currently installed printheads and
ink cartridges.
•Supply Info: Shows the ink cartridge replacement options.
•Device Information: Displays information about the model and serial number.
Also allows you to print the self-test diagnostic page of the device. This page
contains information about the device and the supplies. For more information, see
Understand the self-test diagnostic page.
•Print Quality Diagnostics: Allows you to diagnose issues affecting the print
quality of the device. For more information, see
page.
•Clean: Guides you through cleaning the printheads. For more information, see
clean the printheads.
•Align: Guides you through aligning the printheads. For more information, see
align the printheads.
•Calibrate Linefeed: Allows you to perform linefeed calibration. For more
information, see
•HP Support: Gain access to HP Web site where you can find support for the
device, register the device, and find information about returning and recycling used
printing supplies.
To print the print quality diagnostic
To
To
To calibrate the linefeed.
Printer Settings panel
•Trays Configuration: Set the default media type and size for a tray, and set the
tray priority. For more information, see
•Additional Settings: Launch the embedded Web server to change network
settings. Configure IP settings for network connectivity.
Configure trays.
Use device management tools93
Chapter 9
Network Printer Setup Utility (Mac OS)
This tool allows you to configure network settings for the device. You can configure
wireless settings such as network location name and wireless mode, and wired
settings such as TCP/IP address, router, and subnet mask.
To open the Network Printer Setup Utility
1. From the Finder, select Computer from the Go menu.
2. Select Library, and then select Printers.
3. Select hp, select Utilities, and then select Network Printer Setup Utility.
4. Follow the onscreen instructions to configure network settings for the device.
HP Web Jetadmin software
The HP Web Jetadmin software is a Web-based management solution for remotely
installing, configuring (both individually or in batch mode), monitoring status (including
levels for supplies), conducting remote diagnostics, and troubleshooting a wide variety
of HP and non-HP network peripherals.
After the software is installed, you can gain access to it from anywhere within your
intranet by using a standard Web browser. To get more information or to download the
software, go to
www.hp.com/go/webjetadmin.
HP Instant Support
HP Instant Support is a suite of Web-based troubleshooting tools. It helps you quickly
identify, diagnose, and resolve printing problems.
HP Instant Support provides the following information about your device:
•Easy access to troubleshooting tips: Provides tips that are customized for your
device.
•Resolution of specific device errors: Provides immediate access to information
that can help you resolve error messages specific to your device. To see a
description of the problem, as well as recommendations for solving or preventing
the problem, click the link within the message.
•Notification of print driver updates: Alerts you when there is an update for the
printer driver. A message appears on the HP Instant Support homepage; click the
link within the message to go directly to the download section of the HP Web site.
•Obtaining support services: Provides a list of the support services that are
available for your device.
•Managing ink and media usage (myPrintMileage): Helps you manage and
forecast device supplies usage.
•Self diagnostic testing for your device: Runs a diagnostic test of your device.
Select Printer on the Self Help menu on the Instant Support page to start
diagnosing the devices. HP Instant Support checks the computer, and a list of
configured devices appears. When you select the device that you want to
diagnose, HP Instant Support can help you with tasks.
94Configure and manage
•HP expert help online (Active Chat): Provides personalized help from an HP
support expert over the Web at any time through real-time chat. Simply submit a
question or a description of your problem. Your recent device history, system
configuration, and any actions that you have attempted are automatically
forwarded to HP (upon your approval) so that you will not need to describe the
problem again.
•Knowledge database: Use the HP knowledge database to quickly find answers to
your questions.
Security and privacy
When you use HP Instant Support, detailed device information, such as the serial
number, error conditions, and status, is sent to HP. HP respects your privacy and
manages this information according to the guidelines that are outlined in the HP
Online Privacy Statement (
NOTE: To view all the data that is sent to HP, select Source (for Internet Explorer
and Opera) or Page Source (for Netscape and Mozilla Firefox) from the View
menu in your Web browser.
To gain access to HP Instant Support
•Toolbox (Windows): Click the Information tab, and then click HP Instant Support.
•Embedded Web server: Click the Support button, then click HP Instant Support.
NOTE: The Support button is available in all pages.
welcome.hp.com/country/us/en/privacy.html).
NOTE: Do not bookmark the Web pages that are used to open HP Instant
Support. If you bookmark the site and connect to it by using the bookmark, the
pages do not contain the current information.
myPrintMileage
myPrintMileage is a service that HP provides to help you track and forecast your
device usage and plan the purchase of supplies.
To use myPrintMileage, you must have the following:
•Internet connection
•Device connected
Use device management tools95
Chapter 9
On the myPrintMileage Web site, you can see the print analysis, such as the amount
of ink you have used, whether you use more black or color ink, and the estimated
number of pages you can print with the remaining amount of ink
To gain access to myPrintMileage
•Embedded Web server: Click the Support button, and then click myPrintMileage.
NOTE: The Support button is available in all pages.
•Toolbox (Windows): Click the Information tab, and then click myPrintMileage
and follow the onscreen instructions.
•Windows taskbar: Right-click the HP Digital Imaging icon in the Windows
taskbar, choose the device you wish to view, and then click myPrintMileage.
NOTE: Do not bookmark the Web pages that are used to open myPrintMileage. If
you bookmark the site and connect to it by using the bookmark, the pages do not
contain the current information.
Understand the self-test diagnostic page
Use the self-test diagnostic page to:
•View current device information, ink cartridge status, and printhead health status
•Help troubleshoot problems
•Verify installation of optional accessories, such as the duplexer
The self-test diagnostic page also contains a log of recent events.
96Configure and manage
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