HP (Hewlett-Packard) C8192AABA, L7700, L7500, L7300, L7600 User Manual

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HP Officejet Pro L7300/L7500/L7600/L7700

User Guide

HP Officejet Pro L7300/L7500/ L7600/L7700 All-in-One series

User Guide

Edition 1, 10/2006 Reproduction, adaptation or

translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

Trademarks

Intel®, Pentium® is a registered trademark of Intel Corporation or its subsidiaries in the United States and other countries.

Microsoft XP are U.S. registered trademarks of Microsoft Corporation.

memory card is supported by the product. SD Logo is a trademark of its proprietor.

, Windows®, and Windows

Secure Digital

Copy limitations

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

Governmental paper or

•

documents:

Passports

•

Immigration papers

•

Selective service papers

•

Identification badges, cards,

•

or insignias

Governmental stamps:

•

Postage stamps

•

Food stamps

•

Checks or drafts drawn on

•

governmental agencies Paper currency, traveler's

•

checks, or money orders Certificates of deposit

•

Copyrighted works

•

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1. Read and understand all instructions in the documentation that comes with the HP All-in-One.

2. Use only a grounded electrical outlet when connecting this product to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3. Observe all warnings and instructions marked on the product.

4. Unplug this product from wall outlets before cleaning.

5. Do not install or use this product near water, or when you are wet.

6. Install the product securely on a stable surface.

7. Install the product in a protected location where no one can step on or

trip over the line cord, and the line cord cannot be damaged.

8. If the product does not operate normally, see

troubleshoot.

9. There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

Maintain and

Product restricted material

This HP product contains the following material that might require special handling at end-of-life:

Mercury in the fluorescent lamp in the scanner (< 1.5 mg)

For recycling information, contact

http://www.hp.com/go/recycle, local

authorities, or the Electronics Industries Alliance at

www.eiae.org.

For more information, see

http://

Recycling.

1 Get started

Find other resources for the product .......................................................................................10

Accessibility ............................................................................................................................11

Understand the HP All-in-One parts .......................................................................................12

Front view .........................................................................................................................13

Printing supplies area .......................................................................................................14

Memory card slots ............................................................................................................14

Back view .........................................................................................................................15

Control panel ....................................................................................................................15

Control panel buttons and lights .................................................................................16

Color display ...............................................................................................................18

Two-line display ..........................................................................................................19

Connection information .....................................................................................................19

2 Install the accessories

Install the duplexer .................................................................................................................21

Install Tray 2 ...........................................................................................................................21

Turn on accessories in the print driver ....................................................................................22

To turn on accessories on Windows computers ...............................................................23

To turn on accessories on Macintosh computers .............................................................. 23

3 Use the all-in-one

Use control panel menus ........................................................................................................24

Control-panel message types .................................................................................................25

Status messages ..............................................................................................................25

Warning messages ...........................................................................................................25

Error messages ................................................................................................................25

Critical error messages .....................................................................................................25

Change device settings ..........................................................................................................25

Use the HP Solution Center (Windows) ..................................................................................26

Use the HP photo and imaging software ................................................................................26

Text and symbols ...................................................................................................................28

Type numbers and text on the control-panel keypad ........................................................28

To enter text ................................................................................................................ 28

To enter a space, pause, or symbol ............................................................................28

To erase a letter, number, or symbol ..........................................................................28

Type text using the visual keyboard (some models only) .................................................29

Available symbols for dialing fax numbers (some models only) ........................................30

Load the originals ...................................................................................................................30

Load an original in the automatic document feeder (ADF) ................................................30

Load an original on the scanner glass ..............................................................................31

Select print media ...................................................................................................................32

Tips for selecting and using print media ...........................................................................32

Understand specifications for supported media ................................................................33

Understand supported sizes .......................................................................................33

Understand supported media types and weights ........................................................36

Set minimum margins .......................................................................................................37

Load media .............................................................................................................................37

Configure trays .......................................................................................................................40

Print on special and custom-sized media ...............................................................................41

To print on special or custom-sized media (Windows) ......................................................41

To print on special or custom-sized media (Mac OS) .......................................................41

Print borderless ......................................................................................................................42

To print a borderless document (Windows) ......................................................................42

To print a borderless document (Mac OS) ........................................................................43

Set up speed-dial entries (some models only) ........................................................................43

Set up fax numbers as speed-dial entries or groups ......................................................... 43

To set up speed-dial entries ........................................................................................ 44

To set up a speed-dial group ......................................................................................44

Set up network folders as speed-dial entries (some models) ...........................................45

To set up speed-dial entries ........................................................................................ 45

Print and view a list of speed-dial entries ..........................................................................46

To print a list of speed-dial entries ..............................................................................46

To view a list of speed-dial entries ..............................................................................46

4 Print

Change print settings ..............................................................................................................47

To change settings from an application for current jobs (Windows) .................................. 47

To change default settings for all future jobs (Windows) ..................................................47

To change settings (Mac OS) ...........................................................................................47

Print on both sides (duplexing) ...............................................................................................48

Guidelines for printing on both sides of a page .................................................................48

To perform duplexing (Windows) ......................................................................................48

To perform automatic duplexing (Mac OS) .......................................................................49

Cancel a print job ....................................................................................................................49

5 Copy

Make copies from the control panel ........................................................................................50

Change the copy settings .......................................................................................................50

Crop an original (color display models only) ...........................................................................50

Cancel a copy job ...................................................................................................................51

6 Scan

Scan an original ......................................................................................................................52

Set up Direct Digital Filing (some models only) ................................................................52

Scan an original to a network folder ..................................................................................53

Scan an original to a program on a computer (direct connection) ..................................... 54

Scan an original to a memory device ................................................................................55

Use Webscan via embedded Web server ...............................................................................55

Scan from a TWAIN-compliant or a WIA-compliant program ..................................................55

To scan from a TWAIN-compliant program ......................................................................56

To scan from a WIA-compliant program ...........................................................................56

Contents

Edit a scanned original ...........................................................................................................56

Edit a scanned photo or graphic .......................................................................................56

Edit a scanned document using optical character recognition (OCR) software ................56

Change scan settings .............................................................................................................57

Cancel a scan job ...................................................................................................................57

7 Work with memory devices (some models only)

Insert a memory card ..............................................................................................................58

Connect a digital camera ........................................................................................................59

Connect a storage device .......................................................................................................61

View photos ............................................................................................................................62

View photos (color display models only) ...........................................................................62

View photos using your computer .....................................................................................62

Print photos from the control panel .........................................................................................62

Print photos using a proof sheet .......................................................................................62

Print panoramic photos .....................................................................................................65

Print passport photos ........................................................................................................66

Print video action photos ..................................................................................................67

Save photos to your computer ................................................................................................68

8 Fax (some models only)

Send a fax ..............................................................................................................................70

Send a basic fax ...............................................................................................................70

Send a fax manually from a phone ...................................................................................71

Send a fax using monitor dialing .......................................................................................72

Send a fax using the broadcast fax option (color display models only) .............................73

Receive a fax ..........................................................................................................................73

Receive a fax manually .....................................................................................................73

Set up backup fax reception .............................................................................................74

Reprint received faxes from memory ................................................................................75

Forward faxes to another number .....................................................................................76

Block junk fax numbers .....................................................................................................77

Set the junk fax mode .................................................................................................77

Add numbers to the junk fax list ..................................................................................77

Remove numbers from the junk fax list .......................................................................78

View a list of blocked fax numbers ..............................................................................78

Change fax settings ................................................................................................................79

Configure the fax header ..................................................................................................79

Set the answer mode (Auto answer) .................................................................................79

Set the number of rings before answering ........................................................................80

Change the answer ring pattern for distinctive ring ...........................................................80

Set the fax error correction mode .....................................................................................81

To set the fax error-correction mode ...........................................................................81

Set the dial type ................................................................................................................81

To set the dial type .....................................................................................................81

Set the redial options ........................................................................................................81

To set the redial options .............................................................................................82

Set the fax speed ..............................................................................................................82

Fax over the Internet ............................................................................................................... 82

Test fax setup .........................................................................................................................83

Use reports .............................................................................................................................83

Print fax confirmation reports ............................................................................................84

Print fax error reports ........................................................................................................84

Print and view the fax log ..................................................................................................85

Cancel a fax ............................................................................................................................85

9 Configure and manage

Manage the device .................................................................................................................86

Overview of management tasks ........................................................................................ 86

Monitor the device ............................................................................................................87

Administer the device .......................................................................................................88

Use device management tools ...............................................................................................90

Embedded Web server .....................................................................................................90

To open the embedded Web server ...........................................................................90

Embedded Web server pages ....................................................................................91

Toolbox (Windows) ...........................................................................................................91

To open the Toolbox ...................................................................................................91

Toolbox tabs ...............................................................................................................92

HP Printer Utility (Mac OS) ...............................................................................................93

To open the HP Printer Utility .....................................................................................93

HP Printer Utility panels ..............................................................................................93

Network Printer Setup Utility (Mac OS) .............................................................................94

HP Web Jetadmin software ..............................................................................................94

HP Instant Support ...........................................................................................................94

Security and privacy ...................................................................................................95

To gain access to HP Instant Support ........................................................................95

myPrintMileage .................................................................................................................95

Understand the self-test diagnostic page ................................................................................96

Understand the network configuration page ...........................................................................98

Channel range definitions .................................................................................................99

Configure network options ......................................................................................................99

Change basic network settings .........................................................................................99

Use the Wireless Setup Wizard ................................................................................100

View and print network settings ................................................................................100

Turn the wireless radio on and off .............................................................................100

Change advanced network settings ................................................................................100

Set link speed ...........................................................................................................100

To View IP settings ...................................................................................................101

To Change IP settings ..............................................................................................101

Contents

Set up faxing for the device (some models only) ..................................................................101

Set up faxing (parallel phone systems) ...........................................................................102

Choose the correct fax setup for your home or office ...............................................102

Select your fax setup case ........................................................................................104

Case A: Separate fax line (no voice calls received) ..................................................105

Case B: Set up the device with DSL .........................................................................106

Case C: Set up the device with a PBX phone system or an ISDN line .....................107

Case D: Fax with a distinctive ring service on the same line ....................................108

Case E: Shared voice/fax line ...................................................................................109

Case F: Shared voice/fax line with voice mail ...........................................................110

Case G: Fax line shared with computer modem (no voice calls received) ................111

Case H: Shared voice/fax line with computer modem ..............................................113

Case I: Shared voice/fax line with answering machine .............................................117

Case J: Shared voice/fax line with computer modem and answering machine .........118

Case K: Shared voice/fax line with computer dial-up modem and voice mail ...........122

Serial-type fax setup .......................................................................................................124

Configure the device (Windows) ...........................................................................................125

Direct connection ............................................................................................................125

To install the software before connecting the device (recommended) ......................125

To connect the device before installing the software ................................................126

To share the device on a locally shared network ......................................................126

Network connection ........................................................................................................127

To install the device on a network .............................................................................127

To install the device software on client computers ....................................................127

To install the printer driver using Add Printer ............................................................128

Configure the device (Mac OS) ............................................................................................128

To install the software for network or direct connection ..................................................128

To share the device on a locally shared network ............................................................129

Set up the device for wireless communication (some models only) ......................................129

Understand 802.11 wireless network settings ................................................................. 130

To set up wireless communication using the control panel with wireless setup wizard ...131

To set up wireless communication using the installer (Windows) ...................................132

To set up wireless communication using SecureEasySetup (SES) ................................133

To set up the device on a wireless network (Mac OS) ....................................................133

To turn off wireless communication ................................................................................134

Guidelines for reducing interference on a wireless network ............................................134

Guidelines for ensuring wireless network security ..........................................................134

To add hardware addresses to a WAP .....................................................................134

Other guidelines ........................................................................................................135

Set up the device for Bluetooth communication ....................................................................135

To set up the device for Bluetooth communication via the embedded Web server .........136

Connect the device with Bluetooth .................................................................................. 136

Connecting the device with Bluetooth on Windows ..................................................136

Connect the device with Bluetooth on Mac OS .........................................................138

Set Bluetooth security for the device ..............................................................................138

Use a passkey to authenticate Bluetooth devices .....................................................139

To set the device to be visible or not visible to Bluetooth devices ............................139

Reset Bluetooth settings via the embedded Web server ..........................................140

Uninstall and reinstall the software .......................................................................................140

10 Maintain and troubleshoot

Supported ink cartridges .......................................................................................................143

Replace the ink cartridges ....................................................................................................144

Maintain the printheads ........................................................................................................145

To check printhead health ..............................................................................................145

To print the print quality diagnostic page ........................................................................145

To align the printheads ...................................................................................................146

To calibrate the linefeed .................................................................................................147

To clean the printheads ..................................................................................................147

To clean the printhead contacts manually ......................................................................147

To replace the printheads ...............................................................................................150

Store printing supplies ..........................................................................................................152

Store ink cartridges .........................................................................................................152

Store printheads .............................................................................................................152

Clean the device ...................................................................................................................152

Clean the scanner glass .................................................................................................153

Clean the automatic document feeder (ADF) .................................................................. 153

Clean the exterior ...........................................................................................................157

Troubleshooting tips and resources ......................................................................................157

Solve printing problems ........................................................................................................158

The device shuts down unexpectedly .............................................................................158

Error message appears on control-panel display ............................................................ 158

The device is not responding (nothing prints) .................................................................158

Device does not accept printhead ................................................................................... 159

Device takes a long time to print .....................................................................................160

Blank or partial page printed ...........................................................................................160

Something on the page is missing or incorrect ...............................................................161

Placement of the text or graphics is wrong .....................................................................161

The device prints half a page, then ejects the paper ......................................................162

Poor print quality and unexpected printouts ..........................................................................162

Poor quality printouts ......................................................................................................162

Meaningless characters print ..........................................................................................163

Ink is smearing ................................................................................................................ 163

Ink is not filling the text or graphics completely ...............................................................164

Output is faded or dull colored ........................................................................................164

Colors are printing as black and white ............................................................................164

Wrong colors are printing ................................................................................................164

Printout shows bleeding colors .......................................................................................165

Colors do not line up properly .........................................................................................165

Lines or dots are missing from text or graphics ..............................................................165

Solve paper-feed problems ...................................................................................................165

Optional Tray 2 cannot be inserted .................................................................................165

Another paper-feed problem is occurring ........................................................................165

Contents

Solve copy problems ............................................................................................................167

No copy came out ...........................................................................................................167

Copies are blank .............................................................................................................167

Wrong original was copied ..............................................................................................167

Documents are missing or faded ....................................................................................168

Size is reduced ...............................................................................................................168

Copy quality is poor ........................................................................................................168

Copy defects are apparent .............................................................................................168

Error messages appear ..................................................................................................169

The device prints half a page, then ejects the paper ......................................................169

Solve scan problems ............................................................................................................169

Scanner did nothing ........................................................................................................170

Scan takes too long ........................................................................................................170

Part of the document did not scan or text is missing .......................................................170

Text cannot be edited .....................................................................................................171

Error messages appear ..................................................................................................171

Scanned image quality is poor ........................................................................................171

Scan defects are apparent ..............................................................................................173

Unable to scan to network folder (Direct Digital Filing) ...................................................173

Solve fax problems ...............................................................................................................174

The fax test failed ...........................................................................................................174

Solve photo (memory card) problems ...................................................................................185

The device cannot read the memory card ......................................................................186

The device cannot read photos on the memory card ......................................................186

Some photos on the memory card will not print, causing the print job to cancel .............186

The device prints half a page, then ejects the paper ......................................................187

Solve device management problems ....................................................................................187

Embedded Web server cannot be opened .....................................................................187

Troubleshoot installation issues ............................................................................................188

Hardware installation suggestions ..................................................................................188

Software installation suggestions .................................................................................... 188

Solve alignment page problems ...................................................................................... 189

Solve software installation problems ...............................................................................189

Solve network problems .................................................................................................190

Solve wireless problems .................................................................................................191

Clear jams ............................................................................................................................192

Clear a jam in the device ................................................................................................193

Clear jams in the ADF .....................................................................................................195

Tips for avoiding jams .....................................................................................................197

A HP supplies and accessories

Order printing supplies online ...............................................................................................198

Accessories ..........................................................................................................................198

Supplies ................................................................................................................................198

Ink cartridges ..................................................................................................................198

Printheads ......................................................................................................................199

HP media ........................................................................................................................199

B Support and warranty

Obtain electronic support ......................................................................................................200

Obtain HP telephone support ...............................................................................................200

Before you call ................................................................................................................200

Telephone support numbers ...........................................................................................201

Hewlett-Packard limited warranty statement .........................................................................203

Prepare the device for shipment ...........................................................................................204

Remove the ink cartridges and printheads before shipment ...........................................204

Remove the control-panel faceplate ...............................................................................205

Pack the device ....................................................................................................................206

C Device specifications

Physical specifications ..........................................................................................................208

Product features and capacities ...........................................................................................208

Processor and memory specifications ..................................................................................209

System requirements ............................................................................................................209

Network protocol specifications ............................................................................................210

Embedded Web server specifications ................................................................................... 210

Print specifications ................................................................................................................210

Print resolution ................................................................................................................210

Copy specifications ...............................................................................................................211

Fax specifications .................................................................................................................211

Scan specifications ...............................................................................................................212

Direct Digital Filing specifications .........................................................................................212

Environmental specifications ................................................................................................212

Electrical specifications .........................................................................................................212

Acoustic emission specifications (print in Draft mode, noise levels per ISO 7779) ...............212

Supported devices ................................................................................................................213

Memory card specifications ..................................................................................................213

D Regulatory information

FCC statement .....................................................................................................................214

Shielded cables ..............................................................................................................214

Exposure to radio frequency radiation (wireless products only) ......................................215

Notice to users of the U.S. telephone network ................................................................216

Notice to users of the Canadian telephone network .............................................................217

Notice to users in the European Economic Area ..................................................................218

Other regulatory information .................................................................................................218

EMI statement (Korea) ....................................................................................................218

VCCI statement (Japan) .................................................................................................219

Regulatory model number ..............................................................................................219

Power cord statement .....................................................................................................219

LED classification ...........................................................................................................219

Regulatory information for wireless products ........................................................................219

Notice to users in Canada/Note à l'attention des utilisateurs Canadien ..........................220

Notice to users in Brazil/Notificação de Normas de Uso de Dispositivos Sem Fio do

Brasil ...............................................................................................................................220

Notice to users in the European Union (English) ............................................................221

Notice to users in France ................................................................................................222

Notice to users in Germany ............................................................................................223

Notice to users in Italy ....................................................................................................224

Notice to users in Spain ..................................................................................................225

Declaration of conformity ......................................................................................................226

Contents

Environmental sustainability program ...................................................................................228

Reduction and elimination ..............................................................................................228

Power consumption ........................................................................................................228

Battery information ..........................................................................................................228

Material safety data sheets .............................................................................................229

Recycling ........................................................................................................................229

Product packaging ....................................................................................................229

Plastics .....................................................................................................................229

Disposal of waste equipment by users in private households in the European

Union ........................................................................................................................229

HP products and supplies .........................................................................................229

Index...........................................................................................................................................230

1 Get started

This guide provides details about how to use the device and to resolve problems.

•

Find other resources for the product Accessibility

• Understand the HP All-in-One parts

•

Find other resources for the product

You can obtain product information and further troubleshooting resources that are not included in this guide from the following resources:

Resource Description Location

Setup poster

Getting started guide

Readme file and release notes

Embedded Web server (network connection)

Toolbox (Microsoft Windows®)

HP Printer Utility (Mac OS) Contains tools to configure

Provides illustrated setup information.

Provides instructions for setting up the device and information about the warranty and safety issues.

Provide late-breaking information and troubleshooting tips.

Allows you to view status information, change settings, and manage the device from any computer on the network.

For more information, see

Embedded Web server.

Provides information about printhead health and access to maintenance services.

For more information, see

Toolbox (Windows).

print settings, calibrate the device, clean the printheads, print the configuration page, order supplies online, and find support information from the Web site. You can also configure settings for wireless printing.

For more information, see

Printer Utility (Mac OS).

A printed version of the document is provided with the device.

Included on the Starter CD.

Available through any standard Web browser.

The Toolbox is typically installed with the device software as an available installation option.

The HP Printer Utility is typically installed with the device software.

10 Get started

(continued)

Resource Description Location

HP Instant Support Helps you quickly identify,

Control panel Provides status, error, and

Logs and reports Provides information about

Self-test diagnostic page

Network configuration page Provides network

Print quality diagnostic page Diagnoses issues that affect

HP Web sites Provide the latest printer

HP telephone support Lists information to contact

HP photo and imaging software help

diagnose, and resolve printing problems.

For more information, see

Instant Support.

warning information about operations.

events that have occurred.

Device information:

•

Product name

•

Model number

•

Serial number

•

Firmware version

•

number

Accessories installed (for

•

example, the duplexer) Number of pages printed

•

from the trays and accessories

Ink levels

•

Printhead health status

•

configuration information.

print quality and helps you decide whether to run any maintenance tools to improve the print quality of your printouts.

software, and product and support information.

HP. During the warranty period, this support is often free of charge.

Provides information about using the software.

Available through any standard Web browser or through the Toolbox (Windows).

For more information, see

Control panel.

For more information, see

Monitor the device.

For more information, see

Understand the self-test diagnostic page.

For more information, see

Understand the network configuration page.

For more information, see To

print the print quality diagnostic page.

www.hp.com/support

www.hp.com

For more information, see

Obtain HP telephone support.

For more information, see

Use the HP photo and imaging software.

Accessibility

The device provides a number of features that make it accessible for people with disabilities.

Accessibility

Chapter 1

Visual

The device software is accessible for users with visual impairments or low vision through the use of your operating system's accessibility options and features. It also supports most assistive technology such as screen readers, Braille readers, and voiceto-text applications. For users who are color blind, colored buttons and tabs used in the software and on the control panel have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the device software functions can be executed through keyboard commands. The software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The device doors, buttons, paper trays, and paper guides can be operated by users with limited strength and reach.

Support

For more details about the accessibility of this product and HP's commitment to product accessibility, visit HP's Web site at

For accessibility information for the Mac OS, visit the Apple Web site at

www.apple.com/accessibility.

www.hp.com/accessibility.

Understand the HP All-in-One parts

• Front view Printing supplies area

• Memory card slots

• Back view

• Control panel

• Connection information

•

12 Get started

Front view

1 Automatic document feeder (ADF)

2 Scanner glass

3 Control panel (differs based on the HP All-in-One model that you have)

4 Display (differs based on the model that you have)

5 Output tray

6 Output tray extension

7 Length/width guides

8 Tray 1

9 Tray 2 (available with some models)

10 Front universal serial bus (USB) port (PictBridge-enabled)

11 Memory card slots

12 Memory device light

13 Document feeder tray

14 Width guides

Understand the HP All-in-One parts 13

Chapter 1

Printing supplies area

1 Ink cartridge door

2 Ink cartridges

3 Print-carriage access door

4 Printheads

5 Printhead latch

Memory card slots

CompactFlash (types I and II)

2 Secure Digital, MultimediaCard (MMC), Secure MMC

Memory Stick, Magic Gate Memory Stick, Memory Stick Duo, Memory Stick Pro

Front universal serial bus (USB) port (PictBridge-enabled)

14 Get started

Back view

1 Power input

2 Ethernet network port

3 Rear universal serial bus (USB) port

4 Fax ports (1-LINE and 2-EXT) (available on some models)

5 Rear access panel (for models with no duplexer)

6 Automatic two-sided printing accessory (duplexer) (available on some models)

Control panel

The layout and functions available on the control panel depend on which model that you have.

The following sections describe control panel buttons, lights, and displays. Your model might not have all of the features described.

Understand the HP All-in-One parts 15

Chapter 1

Control panel buttons and lights

The following diagram and related table provide a quick reference to the control panel features.

Label Name and Description

4 Digital Filing: Scans and saves a document to a folder and shares documents with other

8 Display: View menus and messages.

12 Attention light: When blinking, the attention light indicates an error has occurred that requires

One-touch speed-dial buttons: Access the first five speed-dial numbers.

Speed Dial: Selects a speed-dial number.

Scan Menu: Presents the Scan To menu for selecting a scan destination.

people on your network.

Fax Menu: Presents the Fax menu for selecting options.

The button name and functionality depends on the country/region in which the device is sold.

Resolution: Adjusts the resolution for the fax you are sending.

Junk Fax Blocker: Presents the Junk Fax Blocker Set Up menu for managing unwanted fax

calls. You are required to subscribe to a caller ID service to use this feature.

Keypad: Enters fax numbers, values, or text.

Left arrow: Decreases values on the display.

OK: Selects a menu or a setting on the display.

Right arrow: Increases values on the display.

your attention.

Reduce/Enlarge: Changes the size of a copy for printing.

Copy Menu: Presents the Copy menu for selecting options.

Number of Copies: Select the number of copies to be printed.

Photo Menu: Presents the Photo menu for selecting options.

16 Get started

(continued)

Label Name and Description

17 The button name and functionality depends on the model and the country/region in which the

18 Power: Turns the device on or off. The Power button is lit when the device is on. The light

21 PRINT PHOTOS: Selects the photo function. Use this button to print photos from a memory

25 Collate: Organizes the copies in order so they are ready to use when the copying job finishes.

27 Help: Displays the Help menu. You can choose from a list of help topics. When you make a

30 Setup: Presents the Setup Menu for generating reports, changing fax and other maintenance

31 Auto Answer: When this button is lit, the device automatically answers incoming phone

34 Redial/Pause: Redials the most recently dialed number, or inserts a 3-second pause in a fax

35 START SCAN: Starts a scan job and sends it to the destination you selected using the Scan

device is sold.

Proof Sheet: Prints a proof sheet when a memory card is inserted in a memory card slot. A proof sheet shows thumbnail views of all the photos on the memory card. You can select photos on the proof sheet, and then print those photos by scanning the proof sheet.

Rotate: Rotate the current image on the display. The rotated image can be printed.

blinks while performing a job.

When the device is turned off, a minimal amount of power is still supplied. To completely disconnect the power supply, turn the device off, and then unplug the power cord.

Zoom Out: Reduces the size of the image on the display.

Zoom In: Increases the size of the image on the display.

card or storage device, or to save photos to your computer.

Quality: Selects Best, Normal, or Fast quality for copying.

START COPY Color: Starts a color copy job.

START COPY Black: Starts a black-and-white copy job.

Cancel: Stops a job, exits a menu, or exits settings.

selection, the detailed help information is displayed on the monitor of a connected computer.

Back: Moves you one level up in the menu.

2-sided: Performs a two-sided copy or fax job.

settings, and accessing the Help menu. The topic that you select from the Help menu opens a help window on your computer screen.

calls. When off, the device does not answer any incoming fax calls.

START FAX Color: Starts a color fax.

START FAX Black: Starts a black-and-white fax.

number.

To button.

Understand the HP All-in-One parts 17

Chapter 1

Color display

NOTE: This type of display is available on some models.

The following icons appear at the bottom of the color display to provide important information. Some of the icons appear only if your device has network capability. For more information about networking, see

Icon Purpose

Shows the amount of ink in the ink cartridge. The color of the icon corresponds to the color of the ink cartridge, and the fill level of the icon corresponds to the fill level of the ink cartridge.

Shows that an unknown ink cartridge is inserted. This icon might appear if an ink cartridge contains non-HP ink.

Configure network options.

18 Get started

Shows that a wired network connection exists.

Shows that the device has wireless networking capability, but no wireless network connection exists. This icon is gray when a wireless network signal is not available, and blue when a signal exists. This is for infrastructure mode. (This feature is supported on some models.) For more information, see

the device for wireless communication (some models only).

Shows that a wireless network connection exists. The signal strength is indicated by the number of curved lines. This is for infrastructure mode. (This feature is supported on some models.) For more information, see

device for wireless communication (some models only).

Shows that an ad hoc, or computer-to-computer, wireless network connection exists. (This feature is supported on some models.) For more information, see

Set up the device for wireless communication (some models only).

Shows that a Bluetooth adapter is installed, and a connection exists. A separate Bluetooth adapter is required. For more information, see

For more information on setting up Bluetooth, see

wireless network security.

Guidelines for ensuring

Set up

Set up the

Accessories.

Two-line display

NOTE: This type of display is available on some models.

The two-line display shows status and error messages, menu options, and advisory messages. If you insert a memory card or connect a camera, the display goes into photo state and shows the top of the Photo menu.

Connection information

Description Recommended

USB connection

Ethernet (wired) connection

Printer sharing

802.11 wireless Up to five computers

HP bt300, Printer and PC Adapter with

number of connected computers for best performance

One computer connected with a USB cable to the rear USB

2.0 high-speed port on the device.

Up to five computers connected to the device using a hub or router.

Up to five computers.

The host computer must be turned on at all times, or the other computers cannot print to the device.

connected to the device using a hub or router.

One Bluetooth device or computer.

Supported software features

All features are supported, except Webscan. For information, see

Webscan via embedded Web server.

All features are supported, including Webscan.

All features resident on the host computer are supported. Only print is supported from the other computers.

All features are supported, including Webscan.

Printing from a Bluetooth device such

Use

Setup instructions

Follow the getting started guide for detailed instructions.

Follow the instructions in the getting started guide, and then see

share the device on a locally shared network

in this guide for further instructions.

Follow the instructions in To share the device

on a locally shared network.

Follow the instructions in Set up the device for

wireless communication (some models only).

Follow the instructions in

Set up the device for

Understand the HP All-in-One parts 19

Chapter 1

Description Recommended

number of connected computers for best performance

Bluetooth® Wireless Technology

Supported software features

as a PDA, camera phone, or Bluetoothenabled computer.

Setup instructions

Bluetooth communication.

20 Get started

Install the accessories

This section contains the following topics:

•

Install the duplexer Install Tray 2

• Turn on accessories in the print driver

•

Install the duplexer

NOTE: This feature is available with some models of the device.

You can print on both sides of a sheet of paper automatically when the optional automatic two-sided printing accessory (duplexer) is installed. For information on using the duplexer, see

To install the duplexer

1. Push the buttons on the rear access panel and remove the panel from the device.

2. Slide the duplexer into the device until the unit locks into place. Do not press the

buttons on either side of the duplexer when installing the unit; use them only for removing the unit from the device.

Print on both sides (duplexing).

Install Tray 2

NOTE: This feature is available with some models of the device.

Install the accessories

Chapter 2

Tray 2 can hold up to 350 sheets of plain paper. For ordering information, see

Accessories.

To install Tray 2

1. Unpack the tray, remove the packing tapes and materials, and move the tray to the

prepared location. The surface must be sturdy and level.

2. Turn off the device, and disconnect the power cord.

3. Set the device on top of the tray.

CAUTION: Be careful to keep your fingers and hands clear of the bottom of

the device.

4. Connect the power cord and turn on the device.

5. Enable Tray 2 in the print driver. For more information, see

the print driver.

Turn on accessories in the print driver

• To turn on accessories on Windows computers To turn on accessories on Macintosh computers

•

22 Install the accessories

Turn on accessories in

To turn on accessories on Windows computers

After you install the device software on Windows computers, Tray 2 must be turned on in the print driver in order for it to work with the device. (The duplexer does not need to be turned on.)

1. Click Start, point to Settings, and then click Printers or Printers and Faxes.

- Or Click Start, click Control Panel, and then double-click Printers.

2. Right-click the printer icon, and then click Properties, Document Defaults, or Printing Preferences.

3. Select one of these tabs: Configure, Device Settings, or Device Options. (The

name of the tab depends on the print driver and the operating system.) On the selected tab, click the accessory that you want to turn on, click Installed from the drop-down menu, and then click OK.

To turn on accessories on Macintosh computers

The Mac OS automatically turns on all accessories in the print driver when you install the device software. If you add a new accessory later, follow these steps:

1. Click the Printer Setup Utility icon in the Dock.

2. On the Printer List window, click once on the device you want to set up to select it.

3. From the Printers menu, select Show info.

4. Click the Names and Location drop-down menu and select Installable Options.

5. Check the accessory that you want to turn on.

6. Click Apply Changes.

Turn on accessories in the print driver

3 Use the all-in-one

This section contains the following topics:

•

Use control panel menus Control-panel message types

• Change device settings

• Use the HP Solution Center (Windows)

• Use the HP photo and imaging software

• Text and symbols

• Load the originals

• Select print media

• Load media

• Configure trays

• Print on special and custom-sized media

• Print borderless

• Set up speed-dial entries (some models only)

•

Use control panel menus

The following sections provide a quick reference to top-level menus that appear on the control-panel display. To display a menu, press the menu button for the function you want to use.

NOTE: The type of display on the control panel—color display or two-line display

—depends on the model you have.

• Scan menu: Presents a list of destinations; for example, HP photo and imaging software. On some models, you can scan and reprint a photo or scan to a memory card.

• Fax menu: Allows you to enter a fax or speed-dial number, or display the Fax menu. Menu options include:

• Modifying resolution

• Lightening/darkening

• Sending delayed faxes

• Setting up new defaults

• Copy menu: Menu options include:

• Selecting copy quantities

• Reducing/enlarging

• Selecting media type and size

• Photo menu: Menu options include:

• Selecting print options

• Using special features

• Editing

24 Use the all-in-one

• Transferring to a computer

• Selecting a proof sheet

Control-panel message types

This section contains the following topics:

•

Status messages Warning messages

• Error messages

• Critical error messages

•

Status messages

Status messages reflect the current state of the device. They inform you of normal operation and require no action to clear them. They change as the state of the device changes. Whenever the device is ready, not busy, and has no pending warning messages, the status message READY appears if the device is turned on.

Warning messages

Warning messages inform you of events that require your attention, but they do not prevent the device from operating. An example of a warning message is CYAN INK

LOW. These messages appear until you resolve the condition.

Error messages

Error messages communicate that some action must be performed, such as adding media or clearing a media jam. These messages are usually accompanied by a blinking red Attention light. Take the appropriate action to continue printing.

If the error message shows an error code, press the Power button to turn off the device, and then turn it on again. In most situations, this action solves the problem. If the message persists, your device might need service. Write down the error code, and then go to HP Instant Support to learn more about possible causes for the message. For more information, see

HP Instant Support.

Critical error messages

Critical error messages inform you of a device failure. Some of these messages can be cleared by pressing the Power button to turn off the device, and then turning it on again. If a critical error persists, service is required. For more information, see

and warranty.

Change device settings

You can change the device settings from these places:

• From the control panel.

• From the HP Solution Center (Windows) or HP Device Manager (Mac OS). For more information, see

• From the embedded Web server. For more information, see

Use the HP photo and imaging software.

Embedded Web server.

Control-panel message types

Support

Chapter 3

NOTE: When you are configuring settings in HP Solution Center or in HP Device

Manager, you cannot see the settings that have been configured from the control panel (such as the scan settings).

To change settings from the control panel

1. At the control panel, press the menu button for the function you are using (for

example, Copy Menu).

2. To reach the option that you want to change, use one of the following methods:

• Press a control-panel button, and then use the left or right arrow keys to adjust the value.

• Select the option from the menu on the control-panel display.

3. Select the value that you want, and then press OK.

To change settings from the HP photo and imaging software (Mac OS)

1. Click the HP Device Manager icon in the Dock.

2. Select the device in the Devices drop-down menu.

3. On the Information and Settings menu, click an item that you want to change.

To change settings from the embedded Web server

1. Open the embedded Web server.

2. Select the page with the setting you want to change.

3. Change the setting and then click Apply.

Use the HP Solution Center (Windows)

On a Windows computer, the HP Solution Center is the entry point for the HP Photosmart Software. Use the HP Solution Center to change print settings, start the Fax Setup Wizard, order supplies, and access the onscreen Help.

The features available in the HP Solution Center vary depending on the devices you have installed. The HP Solution Center is customized to show icons that are associated with the selected device. If the selected device is not equipped with a particular feature, then the icon for that feature does not appear in the HP Solution Center.

If the HP Solution Center on your computer does not contain any icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Photosmart Software, and then reinstall the software. For more information, see the onscreen Help that came with the device.

For information about opening the HP Solution Center, see

imaging software.

Use the HP photo and imaging software

You can use the HP photo and imaging software to access many features that are not available from the control panel.

26 Use the all-in-one

Use the HP photo and

The software is installed on your computer during setup. For further information, see the setup documentation that came with your device.

Access to the HP photo and imaging software differs by operating system (OS). For example, if you have a Windows computer, the HP photo and imaging software entry point is the HP Photosmart Software window. If you have a Macintosh computer, the HP photo and imaging software entry point is the HP Photosmart Studio window. Regardless, the entry point serves as the launching pad for the HP photo and imaging software and services.

To open the HP Photosmart Software on a Windows computer

1. Do one of the following:

• On the Windows desktop, double-click the HP Photosmart Software icon.

• In the system tray at the far right of the Windows taskbar, double-click the HP Digital Imaging Monitor icon.

• On the taskbar, click Start, point to Programs or All Programs, select HP, and then click the HP Photosmart Software.

2. If you have more than one HP device installed, select the tab with your product's name.

NOTE: On a Windows computer, the features available in the HP Photosmart

Software vary depending on the devices you have installed. The software is customized to show icons that are associated with the selected device. If the selected device is not equipped with a particular feature, then the icon for that feature does not appear in the software.

TIP: If the HP Photosmart Software on your computer does not contain any

icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Photosmart Software; then reinstall the software. For more information, see the Getting Started Guide that came with your device.

To open the HP Photosmart Studio software on a Macintosh computer

1. Click the HP Photosmart Studio icon in the Dock.

The HP Photosmart Studio window appears.

2. In the HP Photosmart Studio task bar, click Devices. The HP Device Manager window appears.

3. Select your device from the Device drop-down menu. From here, you can scan, send faxes, import documents, and perform maintenance procedures such as checking the ink levels for the ink cartridges.

NOTE: On a Macintosh computer, the features available in the

HP Photosmart Studio software vary depending on the selected device.

TIP: When the HP Photosmart Studio software is opened, you can gain

access to the Dock menu shortcuts by selecting and holding the mouse button over the HP Photosmart Studio icon in the Dock.

Use the HP photo and imaging software

Chapter 3

Text and symbols

You can use the keypad on the control panel to enter text and symbols. You can also enter text and symbols from the control panel by using the visual keyboard (some models only). The visual keyboard appears automatically on the color display when you set up a wired or wireless network, the fax header, or speed-dial entries.

You can also enter symbols from the keypad when you dial a fax or phone number. When the device dials the number, it interprets the symbol and responds accordingly. For example, if you enter a dash in the fax number, the device will pause before dialing the remainder of the number. A pause is useful if you need to gain access to an outside line before dialing the fax number.

NOTE: If you want to enter a symbol in your fax number, such as a dash, you

need to enter the symbol by using the keypad.

Type numbers and text on the control-panel keypad

You can enter text or symbols by using the keypad on the control panel.

After you are done entering text, press OK to store your entry.

To enter text

1. Press the keypad numbers that correspond to the letters of a name. For example,

the letters a, b, and c correspond to the number 2, as shown on the button below.

TIP: Press a button multiple times to see the available characters. Depending

on your language and country/region setting, other characters might be available in addition to the ones shown on the keypad.

2. After the correct letter appears, wait for the cursor to advance automatically to the right, or press the right arrow button. Press the number that corresponds to the next letter in the name. Press the button multiple times until the correct letter appears. The first letter of a word is automatically set to uppercase.

To enter a space, pause, or symbol

• To insert a space, press Space.

• To enter a pause, press Redial/Pause. A dash appears in the number sequence.

• To enter a symbol, such as @, press the Symbols button repeatedly to scroll through the list of available symbols: asterisk (*), dash (-), ampersand (&), period (.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@), underscore (_), plus (+), exclamation (!), semicolon (;), question (?), comma (,), colon (:), percent (%), and approximation (~).

To erase a letter, number, or symbol

▲ If you make a mistake, press the left arrow button to clear it, and then make the

correct entry.

28 Use the all-in-one

Type text using the visual keyboard (some models only)

You can enter text or symbols by using the visual keyboard that automatically appears on the color display when you must enter text. For example, the visual keyboard automatically appears when you are setting up a wired or wireless network, the fax header, or speed-dial entries.

To enter text by using the visual keyboard

1. To select a letter, number, or symbol using the visual keyboard, press the arrow

keys to highlight the appropriate selection.

To enter lowercase letters, uppercase letters, numbers, and symbols

• To enter lowercase letters, select the abc button on the visual keyboard, and then press OK.

• To enter uppercase letters, select the ABC button on the visual keyboard, and then press OK.

• To enter numbers and symbols, select the 123 button on the visual keyboard, and then press OK.

To add a space

To add a space, press the right arrow button on the visual keyboard, and then press OK.

NOTE: Make sure you use the right arrow button on the visual keyboard to

add a space. You cannot add a space by using the arrow buttons on the control panel.

2. When you have highlighted the appropriate letter, number, or symbol, press OK on the control panel to select it.

The selection appears on the color display.

TIP: To erase a letter, number, or symbol, select Clear on the visual

keyboard, and then press OK.

3. When you are finished entering text, numbers, or symbols, select Done on the visual keyboard, and then press OK.

Text and symbols

Chapter 3

Available symbols for dialing fax numbers (some models only)

To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of symbols. The following table provides the symbols that you can use in a fax or phone number sequence, fax header information, and speed-dial entries.

Available symbols

* Displays an asterisk symbol when

- When auto-dialing, the device enters a

( ) Displays a left or right parenthesis to

W When auto-dialing, W causes the device

R During auto-dialing, the R functions the

+ Displays a plus symbol. This symbol

Description Available when entering

required for dialing.

pause in the number sequence.

separate numbers, such as area codes, for easier reading. These symbols do not affect dialing.

to wait for a dial tone before continuing to dial.

same as a Flash button on your telephone.

does not affect dialing.

Load the originals

You can load an original for a copy, fax, or scan job in the automatic document feeder or on the scanner glass. Originals that are loaded in the automatic document feeder are automatically fed into the device.

Fax header name, speed-dial names, speed-dial numbers, fax or phone numbers, and monitor dial entries

Fax header name, fax header number, speed-dial names, speeddial numbers, and fax or phone numbers

Speed-dial numbers and fax or phone numbers

Fax header name, fax header number, speed-dial names, speeddial numbers, and fax or phone numbers

Load an original in the automatic document feeder (ADF)

You can copy, scan, or fax a one-sided or two-sided, single- or multiple-page, A4- or letter-size document by placing it in the document feeder tray.

CAUTION: Do not load photos in the ADF; this might cause damage to your

photos.

NOTE: Two-sided legal-size documents cannot be scanned, copied, or faxed

using the ADF. Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF. You must load your originals on the glass.

The document feeder tray holds a maximum of 50 sheets of plain paper.

30 Use the all-in-one

To load an original in the document feeder tray

1. Load your original, with the print side up, into the document feeder tray. Place the

pages so that the top edge of the document goes in first. Slide the media into the automatic document feeder until you hear a beep or see a message on the display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the automatic document feeder,

refer to the diagram engraved in the document feeder tray.

2. Slide the width guides inward until they stop at the left and right edges of the media.

NOTE: Remove all originals from the document feeder tray before lifting the lid on

the device.

Load an original on the scanner glass

You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass. Some models support legal-size originals on the glass. If your original contains multiple full-size pages, load it in the automatic document feeder. If your model does not support legal-size originals on the glass, load legal-size originals in the automatic document feeder.

NOTE: Many of the special features will not work correctly if the glass and lid

backing are not clean. For more information, see

To load an original on the scanner glass

1. Remove all originals from the document feeder tray, and then lift the lid.

2. Load your original print side down in the right front corner of the glass.

TIP: For more help on loading an original, refer to the engraved guides along

the edge of the glass.

Clean the device.

Load the originals

Chapter 3

3. Close the lid.

Select print media

The device is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for optimum print quality. Visit the HP Web site at media.

Tips for selecting and using print media

For the best results, observe the following guidelines.

• Always use media that conforms to the device specifications. For more information, see

• Load only one type of media at a time into a tray.

• For Tray 1 and Tray 2, load media print-side down and aligned against the right and back edges of the tray. Tray 2 is available with some models. For more information, see

• Tray 2 is designed to hold only plain paper.

• Do not overload the trays. For more information, see

supported media.

• To prevent jams, poor print quality, and other printing problems, avoid the following media:

• Multipart forms

• Media that is damaged, curled, or wrinkled

• Media with cutouts or perforations

• Media that is heavily textured, embossed, or does not accept ink well

• Media that is too lightweight or stretches easily

Understand specifications for supported media.

Load media.

www.hp.com for more information about HP

Understand specifications for

Cards and envelopes

• Avoid envelopes that have a very slick finish, self-stick adhesives, clasps, or windows. Also avoid cards and envelopes with thick, irregular, or curled edges, or areas that are wrinkled, torn, or otherwise damaged.

• Use tightly constructed envelopes, and make sure the folds are sharply creased.

• Load envelopes with the flaps facing up.

32 Use the all-in-one

Photo media

• Use the Best mode to print photographs. Note that in this mode, printing takes longer and more memory is required from your computer.

• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.

Transparencies

• Insert transparencies with the rough side down and the adhesive strip pointing towards the back of the device.

• Use the Normal mode to print transparencies. This mode provides longer drying time and ensures that the ink dries completely before the next page is delivered to the output tray.

• Remove each sheet as it prints and set it aside to dry. Allowing wet media to stack up may cause smearing.

Custom-sized media

• Use only custom-sized media that is supported by the device.

• If your application supports custom-sized media, set the media size in the application before printing the document. If not, set the size in the print driver. You might need to reformat existing documents to print them correctly on custom-sized media.

Understand specifications for supported media

Use the Understand supported sizes and Understand supported media types and

weights tables to determine the correct media to use with your device, and determine

what features will work with your media.

•

Understand supported sizes Understand supported media types and weights

•

Understand supported sizes

NOTE: Tray 2 and the duplexer are available with some models.

Media size Tray 1 Tray 2

Standard media sizes

U.S. Letter (216 x 279 mm; 8.5 x 11 inches)

8.5 x 13 inches (216 x 330 mm)*

U.S. Legal (216 x 356 mm; 8.5 x 14 inches)

A4 (210 x 297 mm; 8.3 x 11.7 inches)

U.S. Executive (184 x 267 mm;

7.25 x 10.5 inches)

Duplexer

Select print media

ADF

Chapter 3

(continued)

Media size Tray 1 Tray 2

U.S. Statement (140 x 216 mm;

5.5 x 8.5 inches)

B5 (182 x 257 mm; 7.17 x 10.12 inches)

A5 (148 x 210 mm; 5.8 x 8.3 inches)

6 x 8 inches*

Duplexer

ADF

Borderless A4 (210 x 297 mm;

8.3 x 11.7 inches)*

Borderless A5 (148 x 210 mm;

5.8 x 8.3 inches)*

Borderless B5 (182 x 257 mm;

7.17 x 10.12 inches)*

Envelopes

U.S. #10 Envelope (105 x 241 mm; 4.12 x 9.5 inches)*

Monarch Envelope (98 x 191 mm;

3.88 x 7.5 inches)*

HP Greeting Card Envelope (111 x 152 mm; 4.38 x 6 inches)*

A2 Envelope (111 x 146 mm;

4.37 x 5.75 inches)*

DL Envelope (110 x 220 mm; 4.3 x 8.7 inches)*

C5 Envelope (162 x 229 mm; 6.4 x 9 inches)*

C6 Envelope (114 x 162 mm; 4.5 x 6.4 inches)*

Japanese Envelope Chou #3 (120 x 235 mm; 4.7 x 9.3 inches)*

Japanese Envelope Chou #4 (90 x 205 mm; 3.5 x 8.1 inches)*

Cards

Index card (76.2 x 127 mm; 3 x 5 inches)*

Index card (102 x 152 mm; 4 x 6 inches)*

Index card (127 x 203 mm; 5 x 8 inches)*

A6 card (105 x 148.5 mm; 4.13 x

5.83 inches)*

34 Use the all-in-one

(continued)

Media size Tray 1 Tray 2

Borderless A6 card (105 x 148.5 mm; 4.13 x 5.83 inches)*

Hagaki** (100 x 148 mm; 3.9 x

5.8 inches)*

Photo media

Photo media (76.2 x 127 mm; 3 x 5 inches)*

Photo media (102 x 152 mm; 4 x 6 inches)*

Photo media (5 x 7 inches)*

Photo media (8 x 10 inches)*

Photo media (10 x 15 cm)*

Duplexer

ADF

Photo L (89 x 127 mm; 3.5 x 5 inches)*

Borderless photo media (102 x 152 mm; 4 x 6 inches)*

Borderless photo media (5 x 7 inches)*

Borderless photo media (8 x 10 inches)*

Borderless photo media (8.5 x 11 inches)*

Borderless photo media (10 x 15 cm)*

Borderless Photo L (89 x 127 mm; 3.5 x 5 inches)*

Other media

Custom-sized media between

76.2 to 216 mm wide and 127 to 356 mm long (3 to 8.5 inches wide and 5 to 14 inches long) *

Custom-sized media (ADF) between 127 to 216 mm wide and 241 to 305 mm long (5 to 8.5 inches wide and 9.5 to 12 inches long)

Panorama (4 x 10 inches, 4 x 11 inches, and 4 x 12 inches) *

Borderless panorama (4 x 10 inches, 4 x 11 inches, and 4 x 12 inches) *

Select print media

Chapter 3

* Not compatible for use with the ADF for single- or double- sided printing

** The device is compatible with plain and inkjet hagaki from Japan Post only. It is not compatible with photo hagaki from Japan Post.

Understand supported media types and weights

NOTE: Tray 2 and the duplexer are available with some models.

Tray Type Weight Capacity

Tray 1 Paper

Transparencies Up to 70 sheets

Photo media

Labels Up to 100 sheets

Envelopes

Cards

Tray 2 Plain paper only

Duplexer Paper

Output-bin

All supported media Up to 150 sheets of

60 to 105 g/m

(16 to 28 lb bond)

280 g/m

(75 lb bond)

75 to 90 g/m

(20 to 24 lb bond envelope)

Up to 200 g/m

(110 lb index)

60 to 105 g/m

(16 to 28 lb bond)

60 to 105 g/m

(16 to 28 lb bond)

Up to 250 sheets of plain paper

(25 mm or 1 inch stacked)

(17 mm or 0.67 inch stacked)

Up to 100 sheets

(17 mm or 0.67 inch stacked)

Up to 30 sheets

(17 mm or 0.67 inch stacked)

Up to 80 cards

Up to 350 sheets of plain paper

(35 mm or 1.38 inch stacked)

Not applicable

plain paper (text printing)

36 Use the all-in-one

Set minimum margins

The document margins must match (or exceed) these margin settings in portrait orientation.

Media (1) Left

U.S. Letter

U.S. Legal

U.S. Executive

U.S. Statement

8.5 x 13 inch

Cards

Custom-sized media

Photo media

Envelopes 3.3 mm (0.13

* To achieve this margin setting on a computer running Windows, click the Advanced tab in the print driver, and select Minimize Margins.

NOTE: If you are using the duplexer (available with some models), the minimum

top and bottom margins must match or exceed 12 mm (0.47 inch).

Load media

This section provides instructions for loading media into the device.

margin

3.3 mm (0.13 inch)

inch)

(2) Right margin

3.3 mm (0.13 inch)

(3) Top margin

3.3 mm (0.13 inch)

16.5 mm (0.65 inch)

(4) Bottom margin*

3.3 mm (0.13 inch)

16.5 mm (0.65 inch)

NOTE: Tray 2 is available with some models. For ordering information, see Order

printing supplies online.

Load media

Chapter 3

To load Tray 1 (main tray)

1. Lift the output tray.

2. Insert the media print-side down along the right of the tray. Make sure the stack of

media aligns with the right and back edges of the tray, and does not exceed the line marking in the tray.

NOTE: Do not load paper while the device is printing.

3. Slide the media guides in the tray to adjust them for the media size that you have

loaded, and then lower the output tray.

4. Pull out the extension on the output tray.

38 Use the all-in-one

To load Tray 2

1. Pull the tray out of the device by grasping under the front of the tray.

2. Insert the paper print-side down along the right of the tray. Make sure the stack of

paper aligns with the right and back edges of the tray, and does not exceed the line marking in the tray.

NOTE: Tray 2 can be loaded only with plain paper.

3. Slide the media guides in the tray to adjust them for the size that you have loaded.

Load media

Chapter 3

4. Gently reinsert the tray.

5. Pull out the extension on the output tray.

Configure trays

NOTE: Tray 2 is available with some models. For ordering information, see Order

printing supplies online.

By default, the device draws media from Tray 1. If Tray 1 is empty, the device draws media from Tray 2 (if it is installed and loaded with media). You can change this default behavior by using the following features:

• Tray Lock: Use this feature to protect special media such as letterhead or preprinted media from accidental use. If the device runs out of media while printing a document, it will not use media from a locked tray to complete the print job.

• Default Tray: Use this feature to determine the first tray from which the device draws media.

NOTE: To use the tray lock and default tray settings, you must select the

automatic tray selection option in the device software. If the device is on a network and you set a default tray, the setting will affect all users of the device.

Tray 2 is designed to hold only plain paper.

The following table lists possible ways you can use the tray settings to meet your printing needs.

I want to... Follow these steps

Load both trays with the same media, and have the device pick media from one tray if the other one is empty.

Have both special media (such as transparencies or letterhead) and plain paper loaded in the trays.

Load media in both trays but have the device pick media from a specific tray first.

40 Use the all-in-one

Load media in Tray 1 and Tray 2. For

•

more information, see Load media. Make sure tray lock is disabled.

•

Load special media in Tray 1 and plain

•

paper in Tray 2. Make sure tray lock is set to Tray 1.

•

Load media in Tray 1 and Tray 2.

•

Make sure default tray is set to the

•

appropriate tray.

To configure the trays

1. Make sure the device is turned on.

2. Perform one of the following:

• Embedded Web server: Click the Settings tab and click Paper Handling in the left panel.

• Print driver (Windows): Click the Printer services button on either the Features or Color tab, and then select Paper Handling.

• Toolbox (Windows): Click the Services tab and click Paper Handling.

• HP Printer Utility (Mac OS): Click Paper Handling from the Printer Settings panel.

• Control panel: Press the Setup button, select Preferences, and then select

Default Tray or Tray Lock.

3. Click OK or Apply after changing the desired tray settings.

Print on special and custom-sized media

• To print on special or custom-sized media (Windows) To print on special or custom-sized media (Mac OS)

•

To print on special or custom-sized media (Windows)

1. Load the appropriate media. For more information, see Load media.

2. With a document open, click Print on the File menu, and then click Setup, Properties, or Preferences.

3. Click the Paper/Features tab.

4. Select the media size from the Size is drop-down list.

To set a custom media size: a. Click the Custom button. b. Type a name for the new custom size. c. In the Width and Height boxes, type the dimensions, and then click Save. d. Click OK twice to close the properties or preferences dialog box. Open the

dialog box again.

e. Select the new custom size.

5. To select the media type: a. Click More in the Type is drop-down list. b. Click the desired media type, and then click OK.

6. Select the media source from the Source is drop-down list.

7. Change any other settings, and then click OK.

8. Print your document.

To print on special or custom-sized media (Mac OS)

1. Load the appropriate media. For more information, see Load media.

2. On the File menu, click Page Setup.

3. Select the media size.

Print on special and custom-sized media

Chapter 3

4. To set a custom media size: a. Click Manage Custom Sizes in the Paper Size pull-down menu. b. Click New and type a name for the size in the Paper Size Name box. c. In the Width and Height boxes, type the dimensions and set the margins, if

desired.

d. Click Done or OK, and then click Save.

5. On the File menu, click Page Setup, and then select the new custom size.

6. Click OK.

7. On the File menu, click Print.

8. Open the Paper Handling panel.

9. Under Destination Paper Size, click the Scale to fit paper size tab, and then

select the customized paper size.

10. Change any other desired settings, and then click OK or Print.

Print borderless

Borderless printing lets you print to the edges of certain media types and a range of standard media sizes.

NOTE: Open the file in a software application and assign the image size. Make

sure the size corresponds to the media size on which you are printing the image.

You can also gain access to this feature from the Printing Shortcuts tab. Open the printer driver, select the Printing Shortcuts tab, and select the printing shortcut for this print job drop-down list.

To print a borderless document (Windows)

1. Load the appropriate media. For more information, see Load media.

2. Open the file that you want to print.

3. From the application, open the print driver: a. Click File, and then click Print. b. Click Properties or Setup.

4. Click the Paper/Quality tab.

5. Select the media size from the Size is drop-down list.

6. Select the Borderless Printing check box.

7. Select the media source from the Source is drop-down list.

8. Select the media type from the Type is drop-down list.

9. If you are printing photos, select Best from the Print Quality drop-down list.

Alternatively, select Maximum dpi, which provides up to 4800 x 1200 optimized dpi* for optimum print quality. *Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting might temporarily use a large amount of hard disk space (400 MB or more) and will print more slowly.

10. Change any other print settings, and then click OK.

42 Use the all-in-one

11. Print the document.

12. If you printed on photo media with a tear-off tab, remove the tab to make the

document completely borderless.

To print a borderless document (Mac OS)

1. Load the appropriate media. For more information, see Load media.

2. Open the file that you want to print.

3. Click File, and then click Page Setup.

4. Select the borderless media size, and then click OK.

5. Click File, and then click Print.

6. Open the Paper Type/Quality panel.

7. Click the Paper tab, and then select the media type from the Paper type drop-

down list.

8. If you are printing photos, select Best from the Quality drop-down list. Alternatively, select Maximum dpi, which provides up to 4800 x 1200 optimized dpi*.

*Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting might temporarily use a large amount of hard disk space (400 MB or more) and will print more slowly.

9. Select the media source. If you are printing on thick or photo media, select the manual feed option.

10. Change any other print settings, and then click Print.

11. If you printed on photo media with a tear-off tab, remove the tab to make the

document completely borderless.

Set up speed-dial entries (some models only)

You can set up frequently used fax numbers and network folders as speed-dial entries. This lets you dial those numbers quickly by using the control panel. The first five entries for each of these destinations are associated with the five speed-dial buttons on the control panel.

Set up fax numbers as speed-dial entries or groups

You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial entries 1 through 5 are associated with the corresponding five speed-dial buttons on the control panel.

For information about printing a list of the speed-dial entries that are set up, see

and view a list of speed-dial entries.

Set up speed-dial entries (some models only) 43

Chapter 3

To set up speed-dial entries

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in the left pane.

• To add an entry: Type the required information in the fields in the Quick Add

Fax Speed-Dial Entry section.

• To edit or remove an entry, in the Fax Speed-dial Address Book section,

select the entry and click either the Edit or Delete icon.

• Click Apply when you are finished.

• HP Photosmart Software: Open the HP Photosmart Software and follow the instructions in the onscreen Help.

• HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

• Control panel: Press Setup, and then select the Speed Dial Setup option.

• To add or change an entry: Select Individual Speed Dial or Group Speed

Dial and press the arrow keys to move to an unused entry number, or type a number on the keypad. Type the fax number, and then press OK. Include any pauses or other required numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. Type the name, and then press OK.

• To delete one entry or all entries: Select Delete Speed Dial, press the arrow

keys to highlight the speed-dial entry that you want to delete, and then press OK.

To set up a speed-dial group

If you send information to the same group of fax numbers on a regular basis, you can set up a speed-dial entry for a group in order to simplify the task. The speed-dial entry for a group can be associated with a speed-dial button on the control panel.

A group member must be a member of the speed-dial list before you can add the member to a speed-dial group. You can add up to 20 fax numbers to each group (with up to 50 characters for each fax number).

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in the left pane. Click the link that contains the number for the entry (for example, 26-50) in the Fax Speed-dial Address Book.

• To add a group, in the Fax Speed-dial Address Book, click the New Group

button, and then select the individual entries from the selection. Enter the appropriate group information and click Apply.

• To edit or remove an entry, in the Fax Speed-dial Address Book, select the

entry and click either the Edit or Delete icon.

• To delete a group: Select the entries and click theDelete button.

• Click Apply when you are finished.

• HP Photosmart Software: Open the HP Photosmart Software and follow the instructions in the onscreen Help.

44 Use the all-in-one

• HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

• Control panel: Press the Setup button, and then select the Speed Dial Setup option.

• To add a group: Select Group Speed Dial, select an unassigned speed-dial

entry, and then press OK. Use the arrow keys to highlight a speed-dial entry, and then press OK to select it (a check mark appears next to the speed-dial entry). Repeat this step to add additional speed-dial entries to this group. When finished, select the Done Selecting option, and then press OK. Use the onscreen keyboard to enter a group speed-dial name, and then select Done.

• To add entries to a group: Select Group Speed Dial, select the group speed-

dial entry that you want to change, and then press OK. Use the arrow keys to highlight a speed-dial entry, and then press OK to select it (a check mark appears next to the speed-dial entry). Repeat this step to add additional speeddial entries to this group. When finished, select the Done Selecting option, and then press OK. Select Done at the Group Name screen.

• To delete an entry from a group: Select Group Speed Dial, select the group

speed-dial entry that you want to change, and then press OK. Use the arrow keys to highlight a speed-dial entry, and then press OK to select it (the check mark is removed from the speed-dial entry). Repeat this step to remove additional speed-dial entries from this group. When finished, select the Done Selecting option, and then press OK. Select Done at the Group Name screen.

• To delete a group: Select Delete Speed Dial, press the arrow keys to highlight

the speed-dial entry that you want to delete, and then press OK.

Set up network folders as speed-dial entries (some models)

You can store up to ten network folders as speed-dial entries. Five entries are associated with the corresponding five speed-dial buttons on the control panel. You cannot set up group speed-dial entries. The Direct Digital Filing Speed-dial allows you to create folders to scan and store digital documents for speed-dial sending. Use the Friendly Name, Network Path, User Name, Password and Optional PIN fields to add a new Direct Digital Filing speed-dial entry.

For information about printing a list of the speed-dial entries that are set up, see

and view a list of speed-dial entries.

To set up speed-dial entries Embedded Web server (network connection): Open the embedded Web server,

click the Settings tab, and then click Direct Digital Filing Speed-dial in the left pane.

• To add or change an entry: Select an entry in the Direct Digital Filing Speed-dial

Address Book, click the Edit button, make necessary changes, and then click Apply.

• To delete an entry: Select the entry and then click the Delete button.

• Click Apply when you are finished.

Set up speed-dial entries (some models only) 45

Chapter 3

Print and view a list of speed-dial entries

You can print or view a list of all of the speed-dial entries that have been set up. Each entry in the list contains the following information:

• Speed-dial number (the first five entries correspond to the five speed-dial buttons on the control panel)

• Name associated with the fax number or group of fax numbers

• For the fax speed-dial list, the fax number (or all of the fax numbers for a group)

• For the network folder list, the folder path name

To print a list of speed-dial entries Embedded Web server: Select the Settings tab, select Fax Speed-dial from the left

pane, and then print the Fax Speed-dial Address Book page from your browser.

To view a list of speed-dial entries

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, and then click Fax Speed-dial in the left pane.

• HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from the drop-down list.

• HP Photosmart Software: Open the HP Photosmart Software and follow the instructions in the onscreen Help.

46 Use the all-in-one

4 Print

This section contains the following topics:

•

Change print settings Print on both sides (duplexing)

• Cancel a print job

•

Change print settings

You can change print settings (such as paper size or type) from an application or the printer driver. Changes made from an application take precedence over changes made from the printer driver. However, after the application is closed, the settings return to the defaults configured in the driver.

NOTE: To set print settings for all print jobs, make the changes in the printer

driver.

For more information about the features of the Windows printer driver, see the online help for the driver. For more information about printing from a specific application, see the documentation that came with the application.

To change settings from an application for current jobs (Windows)

1. Open the document that you want to print.

2. On the File menu, click Print, and then click Setup, Properties, or Preferences.

(Specific options may vary depending on the application that you are using.)

3. Change the settings that you want, and then click OK, Print, or a similar command.

To change default settings for all future jobs (Windows)

1. Click Start, point to Settings, and then click Printers or Printers and Faxes.

- Or Click Start, click Control Panel, and then double-click Printers.

2. Right-click the printer icon, and then click Properties, Document Defaults, or Printing Preferences.

3. Change the settings that you want, and then click OK.

To change settings (Mac OS)

1. On the File menu, click Page Setup.

2. Change the settings that you want (such as paper size), and then click OK.

3. On the File menu, click Print to open the print driver.

4. Change the settings that you want (such as media type), and then click OK or Print.

Print 47

Chapter 4

Print on both sides (duplexing)

You can print on both sides of a sheet of media, either automatically by using the optional automatic two-sided printing accessory (duplexer), or manually by turning the media over and feeding it into the device again.

•

Guidelines for printing on both sides of a page To perform duplexing (Windows)

• To perform automatic duplexing (Mac OS)

•

Guidelines for printing on both sides of a page

• Always use media that conforms to the device specifications. For more information, see

• Specify duplex options in your application or in the printer driver.

• Do not print on both sides of transparencies, envelopes, photo paper, glossy media, or paper lighter than 16 lb bond (60 g/m

). Jams might occur with these media types.

• Several kinds of media require a specific orientation when you print on both sides of a page, such as letterhead, preprinted paper, and paper with watermarks and prepunched holes. When you print from a computer running Windows, the device prints the first side of the media first. When you print from a computer using the Mac OS, the device prints the second side first. Load the media with the front side facing down.

• For auto-duplexing, when printing finishes on one side of the media, the device holds the media and pauses while the ink dries. Once the ink dries, the media is pulled back into the device and the second side is printed. When printing is complete, the media is dropped onto the output tray. Do not grab it before printing is complete.

• You can print on both sides of supported custom-sized media by turning the media over and feeding it into the device again. For more information, see

specifications for supported media.

Understand specifications for supported media.

) or heavier than 28 lb bond (105 g/

Understand

To perform duplexing (Windows)

1. Load the appropriate media. For more information, see Guidelines for printing on

both sides of a page and Load media.

2. Make sure the duplexer is properly installed. For more information, see

duplexer.

3. With a document open, click Print on the File menu, and then click Setup, Properties, or Preferences.

4. Click the Features tab.

5. Select the Two-sided printing drop-down list. For auto-duplexing, ensure that Automatic is selected.

6. To automatically resize each page to match the document's onscreen layout,

ensure Preserve Layout is selected. Clearing this option might result in unwanted page breaks.

7. Select or clear the Flip Pages Up check box depending on which way you want the binding. See the graphics in the print driver for examples.

48 Print

Install the

8. Choose a booklet layout from the Booklet Layout drop-down list, if you want.

9. Change any other settings, and then click OK.

10. Print your document.

To perform automatic duplexing (Mac OS)

1. Load the appropriate media. For more information, see Guidelines for printing on

both sides of a page and Load media.

2. Make sure the duplexer is properly installed. For more information, see

duplexer.

3. On the File menu, click Print.

4. Open the Two-Sided Printing panel.

5. Select the option to print on both sides.

6. Select the binding orientation by clicking the appropriate icon.

7. Change any other settings, and then click Print.

Cancel a print job

You can cancel a print job using one of the following methods.

Control panel: Press currently processing. It does not affect jobs waiting to be processed.

Windows: Double-click the printer icon that appears in the lower-right corner of the computer screen. Select the print job, and then press the Delete key on the keyboard.

Mac OS: Double-click the printer in the Printer Setup Utility. Select the print job, click Hold, and then click Delete.

(Cancel button). This clears the job that the device is

Install the

Cancel a print job

5 Copy

You can produce high-quality color and grayscale copies on a variety of paper types and sizes.

This section contains the following topics:

•

Make copies from the control panel Change the copy settings

• Crop an original (color display models only)

• Cancel a copy job

•

Make copies from the control panel

You can make quality copies from the control panel.

To make a copy from the control panel

1. Make sure you have paper loaded in the input tray.

2. Load your original using the scanner glass or the ADF. For more information, see

Load the originals

3. Do one of the following:

• Press START COPY Black to start a black-and-white copy job.

• Press START COPY Color to start a color copy job.

NOTE: If you have a color original, pressing START COPY Black produces a

black-and-white copy of the color original, while pressing START COPY Color produces a full-color copy of the color original.

Change the copy settings

You can customize the copy settings to handle nearly any task.

When you change copy settings, the changes are for the current copy job only. You must set the changes as defaults for the settings to apply to all future copy jobs.

To save the current settings as defaults for future jobs

1. Make any necessary changes to the settings in the Copy Menu.

2. Press Copy Menu, and then press the arrow keys until Set New Defaults appears.

3. Press the arrow keys to select Yes, and then press OK.

Crop an original (color display models only)

Before copying an original, you might want to select an area to copy using the Crop setting from the Copy Menu. Selecting the Crop setting starts a scan and shows a preview of the original on the color display.

Cropping changes the dimensions of the image, thus decreasing its physical size.

50 Copy

TIP: You can resize the cropped image by changing the Reduce/Enlarge setting.

Use Fit to Page to make a copy with borders. Enlarging a cropped image might affect print quality depending on the resolution of the image.

To crop an image from the control panel

1. In the Copy area, press Copy Menu and then select Crop.

2. Use the arrow buttons to set the position of the upper-left corner of the crop area.

3. Press OK.

4. Use the arrow buttons to set the position of the lower-right corner of the crop area.

5. Press OK.

The cropped image is displayed on the color graphics display.

Cancel a copy job

▲ To stop copying, press Cancel on the control panel.

Cancel a copy job

6 Scan

You can scan originals and send them to a variety of destinations, such as a folder on the network or a program on a computer. You can use the control panel, the HP photo and imaging software, and TWAIN-compliant or WIA-compliant programs on a computer.

This section contains the following topics:

•

Scan an original Use Webscan via embedded Web server

• Scan from a TWAIN-compliant or a WIA-compliant program

• Edit a scanned original

• Change scan settings

• Cancel a scan job

•

Scan an original

You can start a scan from a computer or from the control panel. This section explains how to scan from the control panel only.

NOTE: You can also use the HP Photosmart Software to scan an image,

including panorama images. Using this software, you can edit a scanned image and create special projects using a scanned image. For information about how to scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the onscreen HP Photosmart Software Help that came with your software.

To use the scan features, your device and computer must be connected and turned on. The printer software must also be installed and running on your computer prior to scanning. To verify that the printer software is running on a computer running Windows, look for the device icon in the system tray at the lower-right side of the screen, near the clock. To verify this on a computer using the Mac OS, open the HP Device Manager, and click Scan Picture. If a scanner is available, it will launch the HP ScanPro application. If it is not available, a message appears to let you know that a scanner was not found.

NOTE: Closing the HP Digital Imaging Monitor icon in your Windows system tray

can cause your device to lose some of its scan functionality and result in the No Connection error message. If this happens, you can restore full functionality by

restarting your computer or by starting the HP Photosmart Software.

Set up Direct Digital Filing (some models only)

Direct Digital Filing is a feature that allows you to scan and save a document to a folder and share documents with other people on your network. You can set up Direct Digital Filing speed-dial by using the embedded Web server on your computer.

52 Scan

NOTE: The implementation of Direct Digital Filing requires a basic understanding

of networking concepts. Setup of these features should be completed by users with some networking experience.

To set up a network folder

▲ Create a folder on your network. This folder is used to store files that are scanned

by using the Direct Digital Filing feature.

NOTE: Make sure that all of the people using the network folder have

permission to access the folder, including the ability to write and change the contents of the folder. To change the permissions for folders, see the documentation available for your operating system.

To set up a speed-dial entry

1. Open a Web browser and type in the IP Address that is assigned to the device. For

example, if the IP address is 123.123.123.123, type the following address into the Web browser: http://123.123.123.123

NOTE: The printer must be connected to the network. The IP address of the

device can be obtained from the control panel.

2. Click the Settings tab.

3. Under Address Book, click Direct Digital Filing Speed-dial.

4. Enter the information for the speed-dial entry, and then modify any scan settings

that you want to change.

NOTE: You can also add a personal identification number (PIN) to help

prevent unauthorized people from using this speed-dial. After the PIN is set, the device control panel prompts for the PIN whenever the speed-dial is used. To disable the PIN, leave the PIN field blank.

5. Click Add. The entry is added to the Direct Digital Filing Speed-dial Address Book.

Scan an original to a network folder

You can scan originals directly into a network folder without any computer-based software. The shared folder can reside on a file server or on any computer on your network.

Before using this feature, you must set up a folder location in the Direct Digital Filing Speed-dial address book by using the embedded Web server (EWS) as described in

Scan an original

Chapter 6

the previous section. For more information, also see Set up network folders as speed-

dial entries (some models) or the Getting Started Guide that came with the device.

To send a scan to a network folder

1. Load the original on the scanner glass or in the automatic document feeder (ADF).

For more information, see

Load the originals.

2. Press Digital Filing, and then do one of the following:

• Select a destination from the speed-dial entries on the display.

• Select a destination by pressing one of the five speed-dial buttons on the

display.

NOTE: If a PIN has been set up for the speed-dial entry, you must enter your

PIN before continuing.

3. Press START SCAN.

NOTE: The connection might take some time, depending on network traffic and

connection speed.

Scan an original to a program on a computer (direct connection)

Use the following steps if your device is directly connected to a computer via a USB cable.

When the scan is complete, the program that you have selected opens and displays the document that you have scanned.

54 Scan

To send a scan to a program on a computer from the HP photo and imaging software

1. At the computer, open the HP photo and imaging software. For more information,

see

Use the HP photo and imaging software.

2. See the onscreen Help for further instructions.

To send a scan to a program on a computer from the control panel (direct connect)

1. Load the original on the scanner glass or in the ADF. For more information, see

Load the originals.

2. Press the Scan Menu or Scan To button.

3. Press the arrow keys to select the program that you want to use (such as the HP photo and imaging software), and then press OK.

4. Press START SCAN.

To send a scan to a program on a computer from the control panel (network connection)

1. Load the original on the scanner glass or in the ADF. For more information, see

Load the originals.

2. Press the Scan Menu or Scan To button.

3. Select Select Computer.

4. Select a computer name from the list of available computers, and then press OK.

5. Press the arrow keys to select the program that you want to use (such as the HP

photo and imaging software).

6. Press OK or START SCAN.

Scan an original to a memory device

You can send the scanned image as a JPEG image or a PDF file to the memory card that is currently inserted, or to a storage device that is currently attached to the front USB port. You also have other scanning options including quality and paper size settings.

To scan to a memory device

1. Load your original print-side down in the right-front corner of the glass or in the ADF.

2. Insert the memory device.

3. Press START SCAN.

• The Scan Menu appears, listing various options or destinations. The default destination is whichever one you selected the last time you used this menu.

• If your device is directly connected to your computer, the Scan To menu appears.

4. Press the arrow keys to highlight Memory Device, and then press OK. The device scans the image and saves the file to the memory card or storage

device.

Use Webscan via embedded Web server

Webscan is a feature of the embedded Web server that lets you scan photos and documents from your device to your computer using a Web browser. This feature is available even if you did not install the device software on your computer.

▲ Click the Information tab, click Webscan in the left pane, make selections for

Image Type and Document Size, and then click Scan or Preview.

For more information on the embedded Web server, see

Embedded Web server.

Scan from a TWAIN-compliant or a WIA-compliant program

The device is TWAIN-complaint and WIA-compliant and works with programs that support TWAIN-compliant and WIA-compliant scanning devices. While you are in a TWAIN-compliant or WIA-compliant program, you can gain access to the scanning feature and scan an image directly into the program.

TWAIN is supported for all Windows and Mac OS operating systems, for both network connections and direct connections.

For Windows operating systems, WIA is supported only for Windows XP direct connections. It is not supported for the Mac OS.

Use Webscan via embedded Web server 55

Chapter 6

To scan from a TWAIN-compliant program

Generally, a software program is TWAIN-compliant if it has a command such as Acquire, File Acquire, Scan, Import New Object, Insert from, or Scanner. If you are unsure whether the program is compliant or you do not know what the command is called, see the software program Help or documentation.

Start the scan from within the TWAIN-compliant program. See the software program Help or documentation for information about the commands and steps to use.

NOTE: If you start a TWAIN scan while a fax is being received, an error message

will be displayed and the scan is not performed. Wait until the fax has been received and then restart the scan.

To scan from a WIA-compliant program

Generally, a software program is WIA-compliant if it has a command such as Picture/ From Scanner or Camera in the Insert or File menu. If you are unsure whether the

program is compliant or you do not know what the command is called, see the software program Help or documentation.

Start the scan from within the WIA-compliant program. See the software program Help or documentation for information about the commands and steps to use.

Edit a scanned original

You can edit a scanned image using the HP Photosmart Software. You can also edit a scanned document by using your Optical Character Recognition (OCR) software.

Edit a scanned photo or graphic

You can edit a scanned photo or graphic using the HP Photosmart Software. Use this software to adjust the brightness, contrast, color saturation, and more. You can also rotate the image using the HP Photosmart Software.

For more information, see the onscreen HP Photosmart Software Help.

Edit a scanned document using optical character recognition (OCR) software

You can use OCR software to import scanned text into your preferred word-processing program for editing. This allows you to edit faxes, letters, newspaper clippings, and many other documents.

You can specify the word-processing program that you want to use for editing. If the word-processing icon is not present or active, either you do not have word-processing software installed on your computer, or the scanner software did not recognize the program during the installation. See the onscreen Help for the HP photo and imaging software for information about how to create a link to the word-processing program.

The OCR software does not support scanning colored text. Colored text is always converted to black-and-white text before being sent to OCR. Thus, all text in the final document is in black and white, regardless of the original color.

Because of the complexity of some word-processing programs and their interaction with the device, it is sometimes preferable to scan to Wordpad (a Windows

56 Scan

accessory), and then cut and paste the text into the preferred word-processing program.

Change scan settings

To change scan settings

• HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Scan Preferences from the drop-down list.

• Windows: Open the device software, select Settings, select Scan Settings and Preferences, then select from the available options and make your selections.

Cancel a scan job

▲ Press Cancel on the control panel.

Change scan settings 57

7 Work with memory devices

(some models only)

The device comes with a memory card reader that can read several types of digital camera memory cards. You can use the device to save photos from these memory cards. You can also print a proof sheet, which shows thumbnail views of photos that are stored on a memory card.

This section contains the following topics:

•

Insert a memory card Connect a digital camera

• Connect a storage device

• View photos

• Print photos from the control panel

• Save photos to your computer

•

Insert a memory card

If your digital camera uses a memory card to store photos, you can insert the memory card into the device to print or save your photos.

CAUTION: Attempting to remove a memory card while it is being accessed can

damage files on the card. You can safely remove a card only when the photo light is not blinking. Also, never insert more than one memory card at a time as this can also damage files on the memory cards.

The device supports the memory cards described below. Each type of memory card can only be inserted in the appropriate slot for that card.

1 CompactFlash (types I and II)

2 Secure Digital, MultimediaCard (MMC), Secure MMC

Memory Stick, MagicGate Memory Stick, Memory Stick Duo, and Memory Stick Pro

58 Work with memory devices (some models only)

(continued)

Front universal serial bus (USB) port (PictBridge-enabled)

To insert a memory card

1. Turn the memory card so that the label faces left, and the contacts are facing the

device.

2. Insert the memory card into the corresponding memory card slot.

Connect a digital camera

The PictBridge-enabled front USB port is located beneath the memory card slots.

NOTE: If your USB device does not fit into this port due to size limitations, or if

the connector on the device is shorter than 11 millimeters, you will need to purchase a USB extension cable in order to use your device with this port.

Camera-selected photos are photos you marked for printing with your digital camera. Depending on your camera, the camera might identify page layout, number of copies, rotation, and other print settings.

Connect a digital camera

Chapter 7

The device supports two industry-standard formats, PictBridge and Digital Print Order Format (DPOF) file format 1.1, so you do not have to reselect the photos to print.

• The PictBridge standard saves the print instructions on the camera itself. In order to print photos using PictBridge, you need to put the camera into PictBridge mode, and then plug the camera into the front USB port of the device with a USB cable.

• The DPOF standard saves the print instructions as a file on your memory card. In order to print photos from a DPOF file, you need to remove the memory card from your camera and then insert the memory card into the appropriate slot on the device.

When you print camera-selected photos, the device print settings do not apply; the PictBridge or DPOF settings for page layout and number of copies override those of the device.

NOTE: Not all digital cameras enable you to tag your photos for printing. See the

documentation that came with your digital camera to see if your camera supports the PictBridge standard or DPOF file format 1.1.

To print camera-selected photos using the PictBridge standard

1. Connect your digital camera to the front USB port on the device using the USB

cable supplied with your camera.

2. Turn on your camera and make sure it is in PictBridge mode.

NOTE: Check your camera documentation to verify how to change the USB

mode to PictBridge. Different cameras use different terms to describe PictBridge mode. For instance, some cameras have a digital camera setting and a disk drive setting. In this instance, the digital camera setting is the PictBridge mode setting.

To print camera-selected photos using the DPOF standard

1. Insert your memory card into the appropriate slot on the device.

2. When prompted, do one of the following:

• Press OK to print all DPOF-tagged photos.

The device prints all DPOF-tagged photos.

• Press the arrow keys to highlight No, and then press OK.

This bypasses DPOF printing.

60 Work with memory devices (some models only)

Connect a storage device

You can connect a storage device such as a keychain drive, portable hard drive, or a digital camera in storage mode to the front USB port. The front USB port is located beneath the memory card slots.

NOTE: Digital cameras that are in storage mode can be attached to the front USB

port. The device treats cameras that are in this mode as a normal storage device. Digital cameras in storage mode are referred to as storage devices throughout this section.

If your USB device does not fit into this port due to size limitations, or if the connector on the device is shorter than 11 millimeters, you will need to purchase a USB extension cable in order to use your device with this port. For more information on supported USB devices, see

Check your camera documentation to verify how to change the USB mode to storage mode. Different cameras use different terms to describe the storage mode. For instance, some cameras have a digital camera setting and a disk drive setting. In this instance, the disk drive setting is the storage mode setting. If storage mode does not work on your camera, you might need to upgrade the camera firmware. For more information, see the documentation that came with the camera.

Supported devices.

Once you have connected the storage device, you can do the following with the files that are stored on your storage device:

• Transfer the files to your computer

• View photos (color display only)

• Edit photos using the control panel (color display only)

• Print photos

CAUTION: Never attempt to disconnect a storage device while it is being

accessed. Doing so can damage files on the storage device. You can safely remove a storage device only when the status light next to the memory card slots is not blinking.

Connect a storage device

Chapter 7

View photos

You can view photos on the color display of your device. You can also view photos using the HP Photosmart Software.

View photos (color display models only)

You can view and select photos on the color display of your device.

To view a photo

1. Insert the memory card into the appropriate slot on your device, or connect a

storage device to the front USB port.

2. Press Photo Menu. The Photosmart Express menu appears. By default, View & Print is highlighted.

3. Press the arrow keys until the photo you want to view appears on the color display.

TIP: You can press and hold down the arrow keys to quickly navigate through

all photos.

View photos using your computer

You can view and edit photos using the HP Photosmart Software that came with your device.

For more information, see the onscreen HP Photosmart Software Help.

Print photos from the control panel

The device enables you to print photos directly from your memory card or storage device without first transferring the files to a computer. You can print borderless photos (one per sheet of paper) or you can print multiple photos on a single sheet of paper.

This section contains the following topics:

•

Print photos using a proof sheet Print panoramic photos

• Print passport photos

• Print video action photos

•

Print photos using a proof sheet

A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card or storage device without a computer. A proof sheet (which might be several pages long) shows thumbnail views of the stored photos. The file name, index number, and date appear under each thumbnail.

62 Work with memory devices (some models only)

Proof sheets are also a quick way to create a printed catalog of your photos.

NOTE: From the device, you can only access JPEG and TIFF image files. To

print other types of files, transfer the files from your memory card or storage device to your computer and use the HP Photosmart Software.

Printing photos from a proof sheet requires three steps:

• Print a proof sheet of the photos on your memory card or storage device

• Complete the proof sheet

• Scan the proof sheet

To print a proof sheet

1. Insert a memory card into the appropriate slot on the device, or connect a storage

device to the front USB port.

2. Choose the appropriate display:

For color display models a. Press the Photo Menu button, and then select View & Print.

When you press OK, the most recent photo appears on the display. b. Press OK to display the Print Menu. c. Press the arrow keys to select Projects. d. Press the arrow keys to select Proof Sheet. e. Press the arrow keys to select Print Proof Sheet, and then press OK. f. Press the arrow keys to select the appropriate Paper Size and Paper Type.

For two-line display models a. Press the Photo Menu button.

A message displays with the number of files found on the card or storage

device. b. Press the Proof Sheet button, press the arrow keys to select Print, and then

press OK.

Print photos from the control panel

Chapter 7

To complete a proof sheet

1. Select the photos to print by using a dark pen or pencil to fill in the circles located

under the thumbnail images on the proof sheet. If you want to print more than one copy of a photo, fill in the second or third circle. You can print up to three copies of each selected photo.

TIP: If you want to print all the photos on the memory card, fill in the Select

All Photos circle below the layout options in step 2 of the proof sheet. One

copy of each photo prints.

2. Select one layout style by filling in a circle in step 2 of the proof sheet.

NOTE: If you need more control over print settings than the proof sheet

provides, you can print photos directly from the control panel.

3. (Optional) If you want to print a date/time stamp on your photos, fill in the Date Stamp circle below the layout options in step 2 of the proof sheet.

To scan a completed proof sheet

1. Load the proof sheet print-side down on the right-front corner of the glass. Make

sure the sides of the proof sheet touch the right and front edges. Close the lid.

2. Make sure the same memory card or storage device you used to print the proof sheet is still inserted in the device when you scan that proof sheet.

3. Make sure you have photo media loaded into the device.

64 Work with memory devices (some models only)

4. Press the Photo Menu button.

5. Choose the appropriate display:

For color display models a. Press the arrow keys to select View & Print, and then press OK. b. Press the arrow keys to select Projects, and then select Proof Sheet. c. Press the arrow keys to select Scan Proof Sheet, and then press OK. d. When prompted, select the paper size and paper type, and then press OK.

For two-line display models

▲ Press the Proof Sheet button, press the arrow keys to select Scan, and then

press OK.

The device scans the proof sheet and prints the selected photos.

Print panoramic photos

The device enables you to select multiple panoramic photos from your memory card or storage device and print them.

NOTE: The device will not stitch multiple photos together to create a panoramic

photo, you must use another software application, such as HP Photosmart software.

To print a panoramic photo

1. Insert a memory card into the appropriate slot on the device, or connect a storage

device to the front USB port.

2. Press Photo Menu. The Photosmart Express menu appears. By default, View & Print is highlighted.

3. Press OK to select View & Print. When you press OK, the most recent photo appears on the display.

4. Press the arrow keys to scroll through the photos on your memory card or storage device.

5. When the photo you want to print appears, press OK. The Print menu appears.

6. Press the arrow keys to highlight Projects, and then press OK. The Projects menu appears.

7. Press the arrow keys to highlight Panorama Prints, and then press OK.

8. When prompted, load 10 x 30 cm (4 x 12 inch) panorama photo paper in the input

tray, and then press OK. When you press OK, the selected photo reappears.

9. (Optional) Change print settings or select additional photos to print.

To print more than one copy of the selected photo a. Press OK to display the selection menu. b. Press the arrow keys to highlight Number of Copies, and then press OK. c. Press the arrow keys to increase or decrease the number of copies, and then

press OK.

Print photos from the control panel

Chapter 7

To edit the selected photo before printing a. Press OK to display the selection menu. b. Press the arrow keys to highlight Edit, and then press OK.

To select additional photos for printing a. Press the arrow keys to scroll through the photos on your memory card or

storage device.

b. When the photo you want to print appears, press OK. c. Press OK to select Select to Print. d. Repeat these steps for each photo you want to print.

10. When you are done changing print settings and selecting photos, press OK to

display the selection menu.

11. Press the arrow keys to highlight Done Selecting, and then press OK. The Print Summary screen appears.

12. Press the arrow keys to highlight one of the following options, and then press OK.

Print Options Enables you to manually specify the type of paper on which you are

Print Preview

(color display only)

Print Now Prints your photos with the size and layout you selected.

Print passport photos

You can print your own passport-size photos from your memory card or storage device. If you have questions on guidelines or restrictions for passport photos, contact a local passport service agency.

To print passport photos

1. Insert a memory card into the appropriate slot on the device, or connect a storage

device to the front USB port. The Photosmart Express menu appears. By default, View & Print is highlighted.

2. Press OK to select View & Print. When you press OK, the most recent photo appears on the display.

3. Press the arrow keys to scroll through the photos on your memory card or storage device.

4. When the photo you want to print appears, press OK. The Print menu appears.

5. Press the arrow keys to highlight Projects, and then press OK. The Projects menu appears.

6. Press the arrow keys to highlight Passport Photos, and then press OK.

printing and whether you want to print a date and time stamp on your photo.

By default, the Date Stamp setting is set to Off. If you want, you can change the default of this setting with the Set New Defaults option.

Displays a preview of what your printed page will look like. This enables you to verify your settings before printing and wasting paper and ink on potential mistakes.

66 Work with memory devices (some models only)

7. Press the arrow keys to highlight the size you want to print, and then press OK. When you press OK, the selected photo reappears.

8. (Optional) Change print settings or select additional photos to print.

press OK.

To edit the selected photo before printing a. Press OK to display the selection menu. b. Press the arrow keys to highlight Edit, and then press OK.

To select additional photos for printing a. Press the arrow keys to scroll through the photos on your memory card or

storage device.

b. When the photo you want to print appears, press OK. c. Press OK to select Select to Print. d. Repeat these steps for each photo you want to print.

9. When you are done changing print settings and selecting photos, press OK to

display the selection menu.

10. Press the arrow keys to highlight Done Selecting, and then press OK. The Print Summary screen appears.

11. Press the arrow keys to highlight one of the following options, and then press OK.

Print Options Enables you to manually specify the type of paper on which you are

Print Preview

(color display only)

Print Now Prints your photos with the size and layout you selected.

Print video action photos

You can use the Video Action Prints option to print a sequence of photos from a video file on a memory card or a storage device. This option prints nine frames of a

printing and whether you want to print a date and time stamp on your photo.

By default, the Paper Type is set to Plain and the Date Stamp setting is set to Off. If you want, you can change the defaults of these settings with the Set New Defaults option.

Displays a preview of what your printed page will look like. This enables you to verify your settings before printing and wasting paper and ink on potential mistakes.

Print photos from the control panel

Chapter 7

video on one sheet of paper in the order that they appear in the video. The video frames are automatically selected by your device.

To create video action prints

1. Insert a memory card into the appropriate slot on the device, or connect a storage

device to the front USB port. The Photosmart Express menu appears. By default, View & Print is highlighted.

2. Press OK to select View & Print. When you press OK, the most recent photo appears on the display.

3. Press the arrow keys to scroll through the photos and videos on your memory card or storage device.

4. When the video you want to print appears, press OK. The Print menu appears.

5. Press the arrow keys to highlight Projects, and then press OK. The Projects menu appears.

6. Press the arrow keys to highlight Video Action Prints, and then press OK.

7. Press the arrow keys to highlight the size you want to print, and then press OK.

8. Press the arrow keys to highlight the type of paper you are printing on, and then press OK.

9. The video reappears, press OK to continue.

10. (Optional) Edit the video or print the video.

To edit the selected photo before printing a. Press OK to display the selection menu. b. Press the arrow keys to highlight Edit, and then press OK.

To print now ▲ Select Print Now, press OK.

Save photos to your computer

After you take photos with your digital camera, you can print them immediately or save them to your computer. To save the photos to your computer, remove the memory card from your digital camera and insert it in the appropriate memory card slot on the device.

You can also save photos from a storage device (such as a digital camera or keychain drive) by plugging the device into the front USB port on the device.

68 Work with memory devices (some models only)

To save photos

1. Insert a memory card into the appropriate slot on the device, or connect a storage

device to the front USB port.

2. Press Photo Menu.

3. Choose the appropriate display:

For color display models a. Press the arrow keys and select Save. b. Press the arrow keys and select Transfer to computer, and then select the

name of your computer.

c. Follow the onscreen prompts on your computer to save the photos to your

computer.

For two-line display models a. Press the arrow keys and select Photo Transfer, and then press OK. b. Press the arrow keys and select Yes. c. Press the arrow keys and select Transfer to computer, and then select the

name of your computer.

d. Follow the onscreen prompts on your computer to save the photos to your

computer.

Save photos to your computer

Fax (some models only)

You can use the device to send and receive faxes, including color faxes. You can schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and easily to frequently used numbers. From the control panel, you can also set a number of fax options, such as resolution and the contrast between lightness and darkness on the faxes you send.

If the device is directly connected to a computer, you can use the HP photo and imaging software to perform fax procedures that are not available from the control panel. For more information about using the HP photo and imaging software, see

the HP photo and imaging software.

NOTE: Before you begin faxing, make sure you have set up the device properly

for faxing. You might have already done this as part of the initial setup, by using either the control panel or the software that came with the device. You can verify the fax is set up correctly by running the fax setup test from the control panel. To run the fax test, press Setup, select Tools, select Run fax test, and then press OK.

This section contains the following topics:

•

Send a fax Receive a fax

• Change fax settings

• Fax over the Internet

• Test fax setup

• Use reports

• Cancel a fax

•

Use

Send a fax

You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before sending the fax.

Send a basic fax

You can easily send a single- or multiple-page black-and-white fax by using the control panel.

NOTE: If you need printed confirmation that your faxes were successfully sent,

enable fax confirmation before sending any faxes.

TIP: You can also send a fax manually from a phone or by using monitor dialing.

These features allow you to control the pace of your dialing. They are also useful when you want to use a calling card to charge the call and you have to respond to tone prompts while dialing.

70 Fax (some models only)

To send a basic fax from the control panel

1. Load your originals. For additional information, see

NOTE: If you are sending a multiple-page fax, you must load the originals in

the document feeder tray. You cannot fax a multiple-page document from the glass.

2. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed dial button to select a speed dial, or press Redial/Pause to redial the last number dialed.

TIP: To add a pause in the fax number you are entering, press Redial/Pause,

or press the Symbols (*) button repeatedly, until a dash (-) appears on the display.

3. Press START FAX Black or START FAX Color.

• If the device detects an original loaded in the automatic document feeder,

it sends the document to the number you entered.

• If the device does not detect an original loaded in the automatic

document feeder, the Fax from glass? prompt appears. Make sure your original is loaded print-side down on the glass, and then select Yes.

TIP: If the recipient reports issues with the quality of the fax you sent, you can

try changing the resolution or contrast of your fax.

Send a fax manually from a phone

You can send a fax from a telephone on the same phone line if you prefer to use the keypad on your phone, instead of the keypad on the control panel of the device. You can do this by plugging in a phone into the 2–EXT port on the back of the device. When you send a fax manually, you can hear the dial tones, telephone prompts, or other sounds through the handset on your telephone. This makes it easy for you to use a calling card to send your fax.

Depending on how the recipient has their fax machine set up, the recipient might answer the phone, or the fax machine might take the call. If a person answers the phone, you can speak with the recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to the fax machine when you hear the fax tones from the receiving fax machine.

Load media.

To send a fax manually from a phone

1. Load your originals. For additional information, see

Load media.

NOTE: This feature is not supported if you load your originals on the glass.

You must load your originals in the document feeder tray.

2. Dial the number by using the keypad on the phone that is connected to the device.

NOTE: Do not use the keypad on the control panel of the device when

manually sending a fax. You must use the keypad on your phone to dial the recipient's number.

Send a fax

Chapter 8

3. If the recipient answers the telephone, you can engage in a conversation before sending your fax.

NOTE: If a fax machine answers the call, you will hear fax tones from the

receiving fax machine. Proceed to the next step to transmit the fax.

4. When you are ready to send the fax, press START FAX Black or START FAX Color.

NOTE: If prompted, select Send Fax, and then press START FAX Black or

START FAX Color again.

If you were speaking with the recipient before sending the fax, inform the recipient that they should press Start on their fax machine after they hear fax tones.

The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone. When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds through the speakers on the device. This enables you to respond to prompts while dialing, as well as control the pace of your dialing.

TIP: If you do not enter your calling card PIN fast enough, the device might start

sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can create a speed dial entry to store the PIN for your calling card.

NOTE: Make sure the volume is turned on, or you will not hear a dial tone.

To send a fax using monitor dialing from the control panel

1. Load your originals. For additional information, see

Load media.

NOTE: If you are sending a multiple-page fax, you must load the originals

print-side up in the document feeder tray. You cannot fax a multiple-page document from the glass. For additional information, see

Load media.

2. Press START FAX Black or START FAX Color.

• If the device detects an original loaded in the automatic document feeder,

you will hear a dial tone.

• If the device does not detect an original loaded in the automatic

document feeder, the Fax from glass? prompt appears. Make sure that your original is loaded on the glass, and then select Yes.

72 Fax (some models only)

3. When you hear the dial tone, enter the number by using the keypad on the control panel.

4. Follow any prompts that might occur.

TIP: If you are using a calling card to send a fax and you have your calling

card PIN stored as a speed dial, when prompted to enter your PIN, press Speed Dial or a one-touch speed dial button to select the speed dial entry where you have your PIN stored.

Your fax is sent when the receiving fax machine answers.

Send a fax using the broadcast fax option (color display models only)

You can send a fax to multiple recipients without first setting up a group speed dial.

NOTE: The list of recipients you specify for this fax is not saved and only works

for sending faxes in black. If you intend to send other faxes to the same recipient list, you should create a group speed dial list. For more information, see

numbers as speed-dial entries or groups

To broadcast a fax to multiple recipients from the control panel

1. Press Fax Menu and select Broadcast Fax.

2. Enter a fax number by using the keypad, or use the arrow keys to access speed

dials.

NOTE: You can add up to 20 individual fax numbers.

Set up fax

3. Press START FAX Black.

4. When prompted, load your originals print side up and top first in the center of the

document feeder tray. For additional information, see

5. Press START FAX Black again.

Receive a fax

You can receive faxes automatically or manually. If you turn off the Auto Answer option, you must receive faxes manually. If you turn on the Auto Answer option (the default setting), the device automatically answers incoming calls and receives faxes after the number of rings that are specified by the Rings to Answer setting. (The default Rings to Answer setting is five rings.)

If you receive a legal-size fax and the device is not currently set to use legal-size paper, the device reduces the fax so that it fits on the paper that is loaded. If you have disabled the Automatic Reduction feature, the device prints the fax on two pages.

Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax while you are still connected. This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.

Load media.

Receive a fax

Chapter 8

You can receive faxes manually from a phone that is:

• Directly connected to the device (on the 2-EXT port)

• On the same phone line, but not directly connected to the device

To receive a fax manually

1. Make sure the device is turned on and you have paper loaded in the input tray.

2. Remove any originals from the document feeder tray.

3. Set the Rings to Answer setting to a high number to allow you to answer the

incoming call before the device answers. Or, turn off the Auto Answer setting so that the device does not automatically answer incoming calls.

4. If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.

5. When you hear fax tones from a sending fax machine, do the following: a. Press START FAX Black or START FAX Color on the control panel. b. When prompted, select Fax Receive. c. After the device begins to receive the fax, you can hang up the phone or

remain on the line. The phone line is silent during fax transmission.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the device to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives.

The following Backup Fax Reception modes are available:

On The default setting. When Backup Fax Reception is On, the device

On Error Only Causes the device to store faxes in memory only if an error condition

Off Faxes are never stored in memory. For example, you might want to turn

74 Fax (some models only)

stores all received faxes in memory. This enables you to reprint up to eight of the most recently printed faxes if they are still saved in memory.

NOTE: When device memory is low, it overwrites the oldest, printed

faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the device stops answering incoming fax calls.

NOTE: If you receive a fax that is too large, such as a very detailed

color photo, it might not be stored in memory due to memory limitations.

exists that prevents the device from printing the faxes (for example, if the device runs out of paper). The device continues to store incoming faxes as long as there is memory available. (If the memory becomes full, the device stops answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically, and then they are deleted from memory.

off Backup Fax Reception for security purposes. If an error condition occurs that prevents the device from printing (for example, the device runs out of paper), the device stops answering incoming fax calls.

NOTE: If Backup Fax Reception is enabled and you turn off the device, all faxes

stored in memory are deleted, including any unprinted faxes that you might have received while the device was in an error condition. You must contact the senders to ask them to resend any unprinted faxes. For a list of the faxes you have received, print the Fax Log. The Fax Log is not deleted when the device is turned off.

To set backup fax reception from the control panel

1. Press Setup.

2. Select Advance Fax Setup, and then select Backup Fax Reception.

3. Press the right arrow button to select On, On Error Only, or Off.

4. Press OK.

To set backup fax reception via the embedded Web server

▲ Select the Settings tab, select Fax from the left pane, select the Advanced sub-

tab, and then select On in the Backup Fax Reception drop-down menu.

Reprint received faxes from memory

If you set the Backup Fax Reception mode to On, the received faxes are stored in memory, whether the device has an error condition or not.

NOTE: After the memory becomes full, the oldest, printed faxes are overwritten

as new faxes are received. If all the stored faxes are unprinted, the device does not receive any fax calls until you print or delete the faxes from memory. You might also want to delete the faxes in memory for security or privacy purposes.

Depending on the sizes of the faxes in memory, you can reprint up to eight of the most recently printed faxes, if they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last printout.

To reprint faxes in memory from the control panel

1. Make sure you have paper loaded in the input tray.

2. Press Setup.

3. Select Tools, and then select Reprint Faxes in Memory.

The faxes are printed in the reverse order from which they were received with the most recently received fax printed first, and so on.

4. If you want to stop reprinting the faxes in memory, press Cancel.

To delete all the faxes in memory from the control panel

▲ Depending on the model you have, do one of the following:

• Two–line display: Turn off the device by pressing the Power button. All faxes stored in memory are deleted from memory when you turn off the

power.

• Color display: Press Setup, select Tools, and then select Clear Fax Log.

Receive a fax

Chapter 8

To clear fax logs via the embedded Web server

▲ Select the Settings tab, select Fax from the left pane, select the Options sub-tab,

and then click the Clear button under the Clear Fax Logs heading.

Forward faxes to another number

You can set up the device to forward your faxes to another fax number. A received color fax is forwarded in black and white.

HP recommends that you verify the number you are forwarding to is a working fax line. Send a test fax to make sure the fax machine is able to receive your forwarded faxes.

To forward faxes from the control panel

1. Press Setup.

2. Select Advance Fax Setup, and then select Fax Forwarding Black Only.

3. Press the right arrow button until On-Forward or On-Print & Forward appears,

and then press OK.

• Choose On-Forward if you want to forward the fax to another number without printing a backup copy on the device.

NOTE: If the device is not able to forward the fax to the designated fax

machine (for example, if it is not turned on), the device prints the fax. If you set up the device to print error reports for received faxes, it will also print an error report.

• Choose On-Print & Forward to print a backup copy of your received fax while forwarding the fax to another number.

4. At the prompt, enter the number of the fax machine that will receive the forwarded faxes.

5. At the prompt, enter a start time and date and a stop time and date.

6. Press OK. Fax Forwarding appears on the control-panel display. If the device loses power when Fax Forwarding is set up, it saves the Fax Forwarding setting and phone number. When power is restored to the device, the

Fax Forwarding setting is still On.

NOTE: You can cancel fax forwarding by pressing Cancel on the control

panel when the Fax Forwarding message is visible on the display, or you can select Off from the Fax Forwarding Black Only menu.

To forward faxes using the embedded Web server

1. Click the Settings tab, click Fax in the left pane, and then click the Options sub-

tab.

2. Select On — Print and Forward or On — Forward from the Fax Forwarding drop-down menu.

3. Type a Fax Forward Number in the box, and then click Apply.

76 Fax (some models only)

Block junk fax numbers

If you subscribe to a caller ID service through your phone provider, you can block specific fax numbers so the device does not print faxes received from those numbers. When an incoming fax call is received, the device compares the number to the list of junk fax numbers to determine if the call should be blocked. If the number matches a number in the blocked fax numbers list, the fax is not printed. (The maximum number of fax numbers you can block varies by model.)

NOTE: This feature is not supported in all countries/regions. If it is not supported

in your country/region, Junk Fax Blocker Set Up does not appear in the Basic Fax Setup menu.

Set the junk fax mode

By default, Block Junk Fax mode is turned On. If you do not subscribe to a caller ID service through your phone provider, or do not want to use this feature, you can turn off this setting.

To set the junk fax mode

▲ Some models have a Block Junk Fax button. Depending on the model you have,

do one of the following:

• Block Junk Fax button: Press the Junk Fax Blocker button, select the Block Junk Fax option, and then select On or Off.

• Color display menu: Press Setup, select Basic Fax Menu, select Junk Fax

Blocker Setup, select Block Junk Fax, and then select On or Off.

Add numbers to the junk fax list

There are two ways to add a number to your junk list. You can select numbers from your caller ID history, or you can enter new numbers. The numbers in your junk list are blocked if Block Junk Fax mode is set to On.

To select a number from the caller ID list

1. Press Setup.

2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.

3. Press Add number to Junk List, and then press Select Number.

4. Press the right arrow button to scroll through the numbers from which you have received faxes. When the number you want to block appears, press OK to select it.

5. When the Select Another? prompt appears, do one of the following:

• If you want to add another number to the list of junk fax numbers, press

Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

To manually enter a number to block

1. Press Setup.

2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.

3. Press Add number to Junk List, and then press Enter Number.

Receive a fax

Chapter 8

4. Use the keypad to enter a fax number to block, and then press OK. Make sure you enter the fax number as it appears on the control-panel display,

and not the fax number that appears on the fax header of the received fax, as these numbers can be different.

5. When the Enter Another? prompt appears, do one of the following:

• If you want to add another number to the list of junk fax numbers, press

Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

To enter numbers to block via the embedded Web server

▲ Select the Settings tab, select Fax from the left pane, select the Blocked Fax sub-

tab, and then enter numbers to block in the Fax Number fields. Click the Apply button.

Remove numbers from the junk fax list

If you no longer want to block a fax number, you can remove a number from your junk fax list.

To remove numbers from the list of junk fax numbers

1. Press Setup.

2. Press Basic Fax Setup, and then press Junk Fax Blocker Setup.

3. Press Remove Number from Junk List.

4. Press the right arrow button to scroll through the numbers you have blocked. When the number you want to remove appears, press OK to select it.

5. When the Delete Another? prompt appears, do one of the following:

• If you want to remove another number from the list of junk fax numbers,

press Yes, and then repeat step 4 for each number you want to block.

• If you are done, press No.

To remove numbers from the list of junk fax numbers via the embedded Web server

▲ Open the embedded Web server. For more information, see

embedded Web server. Click the Settings tab, select Fax from the left pane, click

the Junk Fax Blocker sub-tab, add or remove numbers to block in the Fax

Number fields, and then click Apply.

View a list of blocked fax numbers

You can view a list of blocked fax numbers only from the embedded Web server, which requires a network connection.

To view a list of blocked numbers via the embedded Web server

▲ Open the embedded Web server. For more information, see

embedded Web server. Click the Settings tab, select Fax from the left pane, and

then click the Junk Fax Blocker sub-tab.

78 Fax (some models only)

To open the

Change fax settings

After completing the steps in the getting started guide that came with the device, use the following steps to change the initial settings or to configure other options for faxing.

Configure the fax header

The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the software that you installed with the device. You can also set up the fax header from the control panel, as described here.

NOTE: In some countries/regions, the fax header information is a legal

requirement.

To set or change the fax header

1. Press Setup.

2. Press Basic Fax Setup, and then press Fax Header.

3. Enter your personal or company name using the numeric keypad, and then press OK.

4. Enter your fax number by using the numeric keypad, and then press OK.

To set or change the fax header via the embedded Web server

▲ Select the Settings tab, select Fax from the left pane, select the Basic sub-tab,

and then enter the Fax Header Name and Fax Number. Click the Apply button.

Set the answer mode (Auto answer)

The answer mode determines whether the device answers incoming calls.

• Turn on the Auto Answer setting if you want the device to answer faxes automatically. The device answers all incoming calls and faxes.

• Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or the device does not receive faxes.

To set the answer mode to manual or automatic via the control panel

▲ Press Auto Answer to turn the light on or off, as appropriate for your setup.

When the Auto Answer light is on, the device answers calls automatically. When the light is off, the it does not answer calls.

To set the answer mode to manual or automatic via the embedded Web server

1. Open the embedded Web server, click the Settings tab, click Fax in the left pane, and then click the Basic sub-tab.

2. Select On or Off in the Auto Answer drop-down menu in the Other Basic Fax Settings section.

Change fax settings

Chapter 8

Set the number of rings before answering

If you turn on the Auto Answer setting, you can specify how many rings occur before incoming calls are automatically answered.

The Rings to Answer setting is important if you have an answering machine on the same phone line as the device, because you want the answering machine to answer the phone before the device does. The number of rings to answer for the device should be greater than the number of rings to answer for the answering machine.

For example, set your answering machine to a low number of rings and the device to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine answers the call and the device monitors the line. If the device detects fax tones, it receives the fax. If the call is a voice call, the answering machine records the incoming message.

To set the number of rings before answering via the control panel

1. Press Setup.

2. Press Basic Fax Setup, and then press Rings to Answer.

3. Enter the appropriate number of rings by using the keypad, or press the left or right

arrow button to change the number of rings.

4. Press OK to accept the setting.

To set the number of rings before answering via the embedded Web server

1. Open the embedded Web server, click the Settings tab, click Fax in the left pane and then click the Basic sub-tab.

2. Select a number in the Rings-to-answer drop-down menu in the Other Basic Fax Settings section.

Change the answer ring pattern for distinctive ring

Many phone companies offer a distinctive ring feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number is assigned a different ring pattern. You can set up the device to answer incoming calls that have a specific ring pattern.

If you connect the device to a line with distinctive ring, have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax number. When the device detects the specified ring pattern, it answers the call and receives the fax.

If you do not have a distinctive ring service, use the default ring pattern, which is All

Rings.

To change the answer ring pattern for distinctive ring via the control panel

1. Verify that the device is set to answer fax calls automatically.

2. Press Setup.

3. Press Advance Fax Setup, and then press Distinctive Ring.

4. Press the right arrow button to select an option, and then press OK.

When the phone rings with the ring pattern assigned to your fax line, the device answers the call and receives the fax.

80 Fax (some models only)

To set the answer ring pattern via the embedded Web server

▲ Click the Settings tab, click Fax in the left pane, click the Advanced sub-tab,

select a ring pattern in the Distinctive Ring drop-down menu, and then click the

Apply button.

Set the fax error correction mode

Typically, the device monitors the signals on the phone line while it is sending or receiving a fax. If it detects an error signal during the transmission and the errorcorrection setting is on, the device can request that a portion of the fax be resent.

Turn off error correction only if you are having trouble sending or receiving a fax, and you want to accept the errors in the transmission. Turning off the setting might be useful when you are trying to send a fax to another country/region or receive a fax from another country/region, or if you are using a satellite phone connection.

To set the fax error-correction mode

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the Advanced tab, select On or Off in the Error Correction Mode drop-down menu, and then click the Apply button.

• Control panel: Press Fax Menu, open the Advance Fax Setup menu, and then use the Error correction mode option.

Set the dial type

Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is Tone. Do not change the setting unless you know that your phone line cannot use tone dialing.

NOTE: The pulse-dialing option is not available in all countries/regions.

To set the dial type

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, click Fax in the left pane, click the Basic tab, make a selection in the Tone or Pulse Dialing drop-down menu, and then click the Apply button.

• Control panel: Press Setup, press Basic Fax Setup, and then use the Tone or

Pulse Dialing option.

Set the redial options

If the device was unable to send a fax because the receiving fax machine did not answer or was busy, the device attempts to redial based on the settings for the busyredial and no-answer-redial options. Use the following procedure to turn the options on or off.

• Busy redial: If this option is turned on, the device redials automatically if it receives a busy signal. The factory-set default for this option is ON.

• No answer redial: If this option is turned on, the device redials automatically if the receiving fax machine does not answer. The factory-set default for this option is OFF.

Change fax settings

Chapter 8

To set the redial options

• Embedded Web server (network connection): Open the embedded Web server, click the Settings tab, click Fax in the left pane, and then click the Advanced tab.

• Control panel: Press Setup, press Advance Fax Setup, and then use the Busy

Redial or No Answer Redial options.

Set the fax speed

You can set the fax speed used to communicate between your device and other fax machines when sending and receiving faxes. The default fax speed is Fast.

If you use one of the following, setting the fax speed to a slower speed might be required:

• An Internet phone service

• A PBX system

• Fax over Internet Protocol (FoIP)

• An integrated services digital network (ISDN) service

If you experience problems sending and receiving faxes, you might want to try setting the Fax Speed setting to Medium or Slow. The following table provides the available fax speed settings.

Fax speed setting Fax speed

Fast v.34 (33600 baud)

Medium v.17 (14400 baud)

Slow v.29 (9600 baud)

To set the fax speed from the control panel

1. Press Setup.

2. Select Advanced Fax Setup, and then press Fax Speed.

3. Select an option using the arrow keys, and then press OK.

Fax over the Internet

You may subscribe to a low cost phone service that allows you to send and receive faxes with your device by using the Internet. This method is called Fax over Internet Protocol (FoIP). You probably use a FoIP service (provided by your telephone company) if you:

• Dial a special access code along with the fax number, or

• Have an IP converter box that connects to the Internet and provides analog phone ports for the fax connection.

NOTE: You can only send and receive faxes by connecting a phone cord to the

port labeled "1-LINE" on the device and not from the Ethernet port. This means that your connection to the Internet must be done either through a converter box (which supplies regular analog phone jacks for fax connections) or your telephone company.

82 Fax (some models only)

Some Internet faxing services do not work properly when the device is sending and receiving faxes at high speed (33600bps). If you experience problems sending and receiving faxes while using an Internet fax service, use a slower fax speed. You can do this by changing the Fax Speed setting from High (the default) to Medium. For information on changing this setting, see

You should also check with your telephone company to make sure their Internet faxing service supports faxing.

Test fax setup

You can test your fax setup to check the status of the device and to make sure it is set up properly for faxing. Perform this test after you have completed setting up the device for faxing. The test does the following:

• Tests the fax hardware

• Verifies the correct type of phone cord is connected to the device

• Checks that the phone cord is plugged into the correct port

• Checks for a dial tone

• Checks for an active phone line

• Tests the status of your phone line connection

The device prints a report with the results of the test. If the test fails, review the report for information on how to fix the problem and rerun the test.

To test fax setup

1. Set up the device for faxing according to your particular home or office setup

instructions.

2. Make sure the ink cartridges and printheads are installed, and that full-size paper is loaded in the input tray before starting the test.

3. From the control panel, press Setup.

4. Select Tools, and then select Run Fax Test.

The device displays the status of the test on the display and prints a report.

5. Review the report.

• If the test passes and you are still having problems faxing, check the fax

settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing.

• If the test fails, review the report for more information on how to fix any

problems found.

Set the fax speed.

Use reports

You can set up the device to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as required; these reports provide useful system information about the device.

By default, the device is set to print a report only if there is a problem sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the control-panel display after each transaction.

Test fax setup

Chapter 8

Print fax confirmation reports

If you require printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes. Select either On Fax Send or Send & Receive.

The default fax confirmation setting is Off. This means that a confirmation report is not printed for each fax sent or received. A confirmation message indicating whether a fax was successfully sent appears briefly on the control-panel display after each transaction.

To enable fax confirmation

1. Press Setup.

2. Press Print Report, and then Fax Confirmation.

3. Press the right arrow button to select one of the following, and then press OK.

Off Does not print a fax confirmation report when you send and receive

On Fax Send Prints a fax confirmation report for every fax you send.

On Fax Receive Prints a fax confirmation report for every fax you receive.

Send & Receive Prints a fax confirmation report for every fax you send and receive.

TIP: If you choose On Fax Send or Send & Receive, and scan your fax to

send from memory, you can include an image of the first page of the fax on the Fax Sent Confirmation report. Press Setup, press Fax Confirmation, and then press On Fax Send again. Select On from the Image on Fax Send

Report menu.

Print fax error reports

You can configure the device so that it automatically prints a report when there is an error during transmission or reception.

To set the device to print fax error reports automatically

1. Press Setup.

2. Press Print Report, and then press Fax Error Report.

3. Press the right arrow button to select one of the following, and then press OK.

Send & Receive Prints whenever a fax error occurs. This is the default setting.

Off Does not print any fax error reports.

On Fax Send Prints whenever a transmission error occurs.

On Fax Receive Prints whenever a receiving error occurs.

faxes successfully. This is the default setting.

84 Fax (some models only)

Print and view the fax log

You can print a log of faxes that have been received and sent by the device. Each entry in the log contains the following information:

• Transmission date and time

• Type (whether received or sent)

• Fax number

• Duration

• Number of pages

• Result (status) of transmission

The logs list faxes that have been sent from the control panel and all faxes that have been received.

To view the fax log from the embedded Web server

▲ On the Information tab, click Log in the left pane, then click the Fax Log sub-tab.

The log lists faxes that have been sent from the HP photo and imaging software and all faxes that have been received.

To view the fax log from the HP photo and imaging software

1. At the computer, open the HP photo and imaging software. For more information,

see

Use the HP photo and imaging software.

2. See the onscreen Help for the HP photo and imaging software for further instructions.

The log lists faxes that have been sent from the control panel and the HP photo and imaging software and all faxes that have been received.

To print the fax log from the control panel

1. On the control panel, press Setup.

2. Press the arrow key to move down to Print Report, and then press OK.

3. Press the arrow key to move down to Fax Log, and then press OK.

4. Press OK again to print the log.

Cancel a fax

You can cancel a fax you are sending or receiving at any time.

To cancel a fax

▲ Press Cancel on the control panel to stop a fax you are sending or receiving. If the

device does not stop faxing, press Cancel again. The device prints any pages it has already started printing and then cancels the

remainder of the fax. This can take a few moments.

To cancel a number you are dialing

▲ Press Cancel to cancel a number you are currently dialing.

Cancel a fax 85

9 Configure and manage

This section is intended for the administrator or individual who is responsible for managing the device. This section contains information about the following topics.

•

Manage the device Use device management tools

• Understand the self-test diagnostic page

• Understand the network configuration page

• Configure network options

• Set up faxing for the device (some models only)

• Configure the device (Windows)

• Configure the device (Mac OS)

• Set up the device for wireless communication (some models only)

• Set up the device for Bluetooth communication

• Uninstall and reinstall the software

•

Manage the device

• Overview of management tasks Monitor the device

• Administer the device

•

Overview of management tasks

The following table lists common tools that can be used to manage the device. Specific procedures might include other methods. For information about accessing and using the tools, see

Use device management tools.

NOTE: Mac OS users can use the control panel, the embedded Web server, and

the HP Printer Utility. Windows users can use the control panel, the embedded Web server, the printer driver, the Toolbox, the HP Web Jetadmin, and myPrintMileage.

For more information about the HP Web Jetadmin software, open the HP Web Jetadmin software and see its documentation. For more information about myPrintMileage, visit the myPrintMileage Web site.

If you want to...

Monitor the device

Status of supplies

86 Configure and manage

Control panel parts

Embedded Web server

use these tools...

Toolbox (Windows)

HP Printer Utility (Mac OS)

HP Web Jetadmin software

myPrintMileage *

(continued)

If you want to...

Usage of supplies and media

Operation and status

Administer the device

Device maintenance

Device security

use these tools...

Scanner bulb time

Tray settings

Device volume or control button volume settings

Alerts and notifications

* Available if myPrintMileage is installed.

Monitor the device

This section provides instructions for monitoring the device.

Use this tool... to obtain the following information....

Control panel Obtain information about the status of jobs

Embedded Web server

Toolbox (Windows) Ink cartridge information: Click the

that are being processed, the operating status of the device, and the status of ink cartridges and printheads.

Printer status information: Click the

•

Information tab, and then click an option available on the left pane.

Ink cartridge and printhead status:

•

Click the Information tab, and then click

Ink Supplies in the left pane. Accumulated ink and media usage:

•

Click the Information tab, and then click

Usage in the left pane.

Estimated Ink Levels tab to view the ink-

level information, and then scroll to display the Cartridge Details button. Click the Cartridge Details button to view information

Manage the device 87

Chapter 9

(continued)

Use this tool... to obtain the following information....

about replacement ink cartridges and expirations dates.

NOTE: The ink levels shown are an

estimate only. Actual ink volumes may vary.

HP Printer Utility (Mac OS) Ink cartridge information: Open the

Administer the device

This section provides information about administering the device and modifying settings.

Use this tool... to do the following...

Control panel

Embedded Web server

Information and Support panel and click Supplies Status.

Language and country/region: Press Setup,

•

and then open the Preferences menu. Control panel volume: Press Setup, and then

•

open the Preferences menu. Fax sound volume: Press Setup, and then

•

select Fax Sound Volume. Automatic report printing: Press Setup, and

•

then open the Advance Fax Setup menu. Set the dial type: Press Setup, and then open

•

the Basic Fax Setup menu. Set up redial options: Press Setup, and then

•

open the Advance Fax Setup menu. View the IP address of the device (see

•

Change advanced network settings).

Set the date and time: Press Setup, press

•

Tools, and then press Date and Time. Set the scanner bulb time: Press Setup,

•

select Preferences, and then select Set Bulb

Time.

Set embedded Web server password: Click

•

the Settings tab, and then click Security in the left pane.

Change tray settings: Click the Settings tab,

•

and then click Paper Handling in the left pane. Perform device maintenance tasks: Click the

•

Settings tab, and then click Device Services in the left pane.

Language and country/region: Click the

•

Settings tab, and then click International in the left pane.

Fax sound volume: Click the Settings tab,

•

click Fax in the left pane, and then adjust the Fax Sound Volume option.

88 Configure and manage

(continued)

Use this tool... to do the following...

Configure network settings: Click the

•

Networking tab, and then click an option in the left pane.

Set a static IP address: Click the Networking

•

tab, and then click either Wired 802.3 or

Wireless 802.11. In the IP Address Configuration section, select Manual IP and enter the static IP address. Enter the Manual Subnet Mask and Manual Default Gateway, if

necessary, and then click Apply. For more information, see

resources.

NOTE: It is not recommended that you assign

a static IP address to the device. However, a static IP address might resolve certain setup and printing problems, such as a conflict with a personal firewall.

Configure Direct Digital Filing settings:

•

Click the Settings tab, and then click Direct

Digital Filing Speed-dial. Automatic fax report printing: Click the

•

Settings tab, and then click Fax in the left pane. Then click the Advanced tab.

Setting up the dial type: Click the Settings

•

tab, and then click Fax in the left pane. Then click the Basic tab.

Setting up redial options: Click the Settings

•

tab, and then click Fax. Click the Advanced tab. Order supplies: On any tab, click the Order

•

Supplies button, and then follow the onscreen instructions.

Support: On any tab, click the Support button,

•

and then select a support option. Configure Bluetooth settings: Click the

•

Bluetooth tab. Set the date and time: Click the Settings tab,

•

click Time Services in the left pane, type the necessary values in the fields, and then click

Apply.

Toolbox (Windows)

HP Printer Utility (Mac OS)

Change tray settings: Click Paper Handling

•

on the Services tab. Perform device maintenance tasks: Click the

•

Services tab.

Change tray settings: Click Paper Handling

•

from the Printer Settings panel. Perform device maintenance tasks: Open

•

the Information and Support panel, and then click the option for the task that you want to perform.

Troubleshooting tips and

Manage the device 89

Chapter 9

Use device management tools

• Embedded Web server Toolbox (Windows)

• HP Printer Utility (Mac OS)

• Network Printer Setup Utility (Mac OS)

• HP Web Jetadmin software

• HP Instant Support

• myPrintMileage

•

Embedded Web server

When the device is connected to a network, you can use the embedded Web server to view status information, change settings, and manage it from your computer.

NOTE: For a list of system requirements for the embedded Web server, see

Embedded Web server specifications.

Some settings might be restricted by the requirement for a password.

You can open and use the embedded Web server without being connected to the Internet; however, some features will not be available.

To open the embedded Web server

You can open the embedded Web server by using these methods:

NOTE: To open the embedded Web server from the printer driver (Windows), or

the HP Printer Utility (Mac OS), the device must be on a network and must have an IP address.

• Web browser: In a supported Web browser on your computer, type the IP address that has been assigned to the device. For example, if the IP address is 123.123.123.123, type the following address into the Web browser: http://123.123.123.123

The IP address for the device is listed on the self-test diagnostic page. For more information, see

After opening the embedded Web server, you can bookmark it so that you can return to it quickly in the future.

• HP Printer Utility (Mac OS): On the Printer Settings panel, click Additional Settings, and then click the Open Embedded Web Server button.

Understand the network configuration page.

90 Configure and manage

Embedded Web server pages

The embedded Web server contains pages that you can use to view product information and change device settings. The pages also contain links to other eservices.

Pages/buttons Contents

Information page Shows status information about the device, its ink

Settings page Shows the settings that have been configured for

Networking page Shows network status and the network settings that

Bluetooth page Shows the Bluetooth settings that have been

Support and Order Supplies buttons Support provides a number of support services,

Toolbox (Windows)

The Toolbox provides maintenance information about the device.

NOTE: The Toolbox can be installed from the Starter CD by selecting the full

installation option if the computer meets the system requirements.

supplies and usage, and a log of device events (such as errors).

the device and gives you the ability to change these settings.

have been configured for the device. These pages only appear if the device is connected to a network. For more information, see

configured for the device and gives you the ability to change these settings.

including e-services such as HP Instant Support, myPrintMileage. For more information, see

Instant Support and myPrintMileage.

Order Supplies connects you to online ordering of supplies.

Configure network options.

To open the Toolbox

• From the HP Solution Center, click the Settings menu, point to Print Settings, and then click Printer Toolbox.

• Right-click the HP Digital Imaging Monitor in the tray, point to Printer Model Name and then click Display Printer Toolbox.

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Toolbox tabs

The Toolbox contains the following tabs.

Tabs Contents

Estimated Ink Level

Information

Services

Ink Level Information: Shows estimated ink

•

level for each cartridge.

NOTE: The ink levels shown are an estimate

only. Actual ink volumes may vary.

Shop Online: Provides access to a Web site

•

from which you can order printing supplies for the device online.

Order by Phone: Shows telephone numbers

•

that you can call to order supplies for the device. Telephone numbers are not available for all countries/regions.

Cartridge Details: Shows order numbers and

•

expiration dates of the installed ink cartridges.

Printer Information: Provides a link to myPrintMileage and shows the device hardware and printhead health information. Information tab options include:

Hardware information

•

myPrintmileage (if installed)

•

HP Instant Support

•

HP printhead health

•

Print PQ (print quality) Diagnostic Page:

•

Allows you to diagnose issues affecting the print quality of the device. For more information, see

diagnostic page.

Print Self-Test Diagnostic Page: Allows you

•

to print the self-test diagnostic page of the device. This page contains information about the device and the supplies. For more information, see

diagnostic page.

Align Printheads: Guides you through

•

aligning the printheads. For more information, see

To align the printheads.

Clean Printheads: Guides you through

•

cleaning the printheads. For more information, see

To clean the printheads.

Calibrate Linefeed: Allows you to perform

•

linefeed calibration. For more information, see

To calibrate the linefeed.

Paper Handling: Allows you to set the tray

•

lock and select a default tray (if Tray 2 is installed). For more information, see

trays.

To print the print quality

Understand the self-test

Configure

92 Configure and manage

HP Printer Utility (Mac OS)

The HP Printer Utility contains tools to configure print settings, calibrate the device, clean the printheads, print the self-test diagnostic page, order supplies online, and find Web site support information.

To open the HP Printer Utility

1. From the Finder, select Computer from the Go menu.

2. Select Library, and then select Printers.

3. Select hp, select Utilities, and then select HP Printer Selector.

4. Select the device and click Launch Utility.

HP Printer Utility panels

Information and Support panel

• Supplies Status: Shows the information about currently installed printheads and ink cartridges.

• Supply Info: Shows the ink cartridge replacement options.

• Device Information: Displays information about the model and serial number. Also allows you to print the self-test diagnostic page of the device. This page contains information about the device and the supplies. For more information, see

Understand the self-test diagnostic page.

• Print Quality Diagnostics: Allows you to diagnose issues affecting the print quality of the device. For more information, see

page.

• Clean: Guides you through cleaning the printheads. For more information, see

clean the printheads.

• Align: Guides you through aligning the printheads. For more information, see

align the printheads.

• Calibrate Linefeed: Allows you to perform linefeed calibration. For more information, see

• HP Support: Gain access to HP Web site where you can find support for the device, register the device, and find information about returning and recycling used printing supplies.

To print the print quality diagnostic

To calibrate the linefeed.

Printer Settings panel

• Trays Configuration: Set the default media type and size for a tray, and set the tray priority. For more information, see

• Additional Settings: Launch the embedded Web server to change network settings. Configure IP settings for network connectivity.

Configure trays.

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Network Printer Setup Utility (Mac OS)

This tool allows you to configure network settings for the device. You can configure wireless settings such as network location name and wireless mode, and wired settings such as TCP/IP address, router, and subnet mask.

To open the Network Printer Setup Utility

1. From the Finder, select Computer from the Go menu.

2. Select Library, and then select Printers.

3. Select hp, select Utilities, and then select Network Printer Setup Utility.

4. Follow the onscreen instructions to configure network settings for the device.

HP Web Jetadmin software

The HP Web Jetadmin software is a Web-based management solution for remotely installing, configuring (both individually or in batch mode), monitoring status (including levels for supplies), conducting remote diagnostics, and troubleshooting a wide variety of HP and non-HP network peripherals.

After the software is installed, you can gain access to it from anywhere within your intranet by using a standard Web browser. To get more information or to download the software, go to

www.hp.com/go/webjetadmin.

HP Instant Support

HP Instant Support is a suite of Web-based troubleshooting tools. It helps you quickly identify, diagnose, and resolve printing problems.

HP Instant Support provides the following information about your device:

• Easy access to troubleshooting tips: Provides tips that are customized for your device.

• Resolution of specific device errors: Provides immediate access to information that can help you resolve error messages specific to your device. To see a description of the problem, as well as recommendations for solving or preventing the problem, click the link within the message.

• Notification of print driver updates: Alerts you when there is an update for the printer driver. A message appears on the HP Instant Support homepage; click the link within the message to go directly to the download section of the HP Web site.

• Obtaining support services: Provides a list of the support services that are available for your device.

• Managing ink and media usage (myPrintMileage): Helps you manage and forecast device supplies usage.

• Self diagnostic testing for your device: Runs a diagnostic test of your device. Select Printer on the Self Help menu on the Instant Support page to start diagnosing the devices. HP Instant Support checks the computer, and a list of configured devices appears. When you select the device that you want to diagnose, HP Instant Support can help you with tasks.

94 Configure and manage

• HP expert help online (Active Chat): Provides personalized help from an HP support expert over the Web at any time through real-time chat. Simply submit a question or a description of your problem. Your recent device history, system configuration, and any actions that you have attempted are automatically forwarded to HP (upon your approval) so that you will not need to describe the problem again.

• Knowledge database: Use the HP knowledge database to quickly find answers to your questions.

Security and privacy

When you use HP Instant Support, detailed device information, such as the serial number, error conditions, and status, is sent to HP. HP respects your privacy and manages this information according to the guidelines that are outlined in the HP Online Privacy Statement (

NOTE: To view all the data that is sent to HP, select Source (for Internet Explorer

and Opera) or Page Source (for Netscape and Mozilla Firefox) from the View menu in your Web browser.

To gain access to HP Instant Support

• Toolbox (Windows): Click the Information tab, and then click HP Instant Support.

• Embedded Web server: Click the Support button, then click HP Instant Support.

NOTE: The Support button is available in all pages.

welcome.hp.com/country/us/en/privacy.html).

NOTE: Do not bookmark the Web pages that are used to open HP Instant

Support. If you bookmark the site and connect to it by using the bookmark, the pages do not contain the current information.

myPrintMileage

myPrintMileage is a service that HP provides to help you track and forecast your device usage and plan the purchase of supplies.

To use myPrintMileage, you must have the following:

• Internet connection

• Device connected

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On the myPrintMileage Web site, you can see the print analysis, such as the amount of ink you have used, whether you use more black or color ink, and the estimated number of pages you can print with the remaining amount of ink

To gain access to myPrintMileage

• Embedded Web server: Click the Support button, and then click myPrintMileage.

NOTE: The Support button is available in all pages.

• Toolbox (Windows): Click the Information tab, and then click myPrintMileage and follow the onscreen instructions.

• Windows taskbar: Right-click the HP Digital Imaging icon in the Windows taskbar, choose the device you wish to view, and then click myPrintMileage.

NOTE: Do not bookmark the Web pages that are used to open myPrintMileage. If

you bookmark the site and connect to it by using the bookmark, the pages do not contain the current information.

Understand the self-test diagnostic page

Use the self-test diagnostic page to:

• View current device information, ink cartridge status, and printhead health status

• Help troubleshoot problems

• Verify installation of optional accessories, such as the duplexer

The self-test diagnostic page also contains a log of recent events.

96 Configure and manage

HP (Hewlett-Packard) C8192AABA, L7700, L7500, L7300, L7600 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1 Get started

Find other resources for the product

Accessibility

Understand the HP All-in-One parts

Front view

Printing supplies area

Memory card slots

Back view

Control panel

Control panel buttons and lights

Color display

Two-line display

Connection information

Install the accessories

Install the duplexer

Install Tray 2

Turn on accessories in the print driver

To turn on accessories on Windows computers

To turn on accessories on Macintosh computers

3 Use the all-in-one

Use control panel menus

Control-panel message types

Status messages

Warning messages

Error messages

Critical error messages

Change device settings

Use the HP Solution Center (Windows)

Use the HP photo and imaging software

Text and symbols

Type numbers and text on the control-panel keypad

To enter text

To enter a space, pause, or symbol

To erase a letter, number, or symbol

Type text using the visual keyboard (some models only)

Available symbols for dialing fax numbers (some models only)

Load the originals

Load an original in the automatic document feeder (ADF)

Load an original on the scanner glass

Select print media

Tips for selecting and using print media

Understand specifications for supported media

Understand supported sizes

Understand supported media types and weights

Set minimum margins

Load media

Configure trays

Print on special and custom-sized media

To print on special or custom-sized media (Windows)

To print on special or custom-sized media (Mac OS)

Print borderless

To print a borderless document (Windows)

To print a borderless document (Mac OS)

Set up speed-dial entries (some models only)

Set up fax numbers as speed-dial entries or groups

To set up speed-dial entries

To set up a speed-dial group

Set up network folders as speed-dial entries (some models)

Print and view a list of speed-dial entries

To view a list of speed-dial entries

4 Print

Change print settings

To change settings from an application for current jobs (Windows)

To change default settings for all future jobs (Windows)

To change settings (Mac OS)

Print on both sides (duplexing)

Guidelines for printing on both sides of a page

To perform duplexing (Windows)

To perform automatic duplexing (Mac OS)

Cancel a print job

5 Copy

Make copies from the control panel

Change the copy settings

Crop an original (color display models only)

Cancel a copy job