HP g95, g85XI, g85, G Series, g55 User Manual

...

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HP OfficeJet G Series

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OfficeJet G Series includes printer driver technology licensed from Palomar Software, Inc. www.palomar.com

OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

All rights are reserved. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Publication number: C6736-90147 First edition: June 2000 Printed in U.S.A., Germany, or Singapore

Notice

The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett-Packard Company.

Hewlett-Packard assumes no responsibility for any errors that may appear in this document, nor does it make expressed or implied warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. The Hewlett-Packard Company

shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the Technical information section.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

 Governmental paper or documents:

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards, or insignias

 Governmental stamps:

- Postage stamps

- Food stamps  Checks or drafts drawn on Governmental agencies  Paper currency, travelers checks, or money orders  Certificates of deposit  Copyrighted works

Safety Information

WARNING

To prevent fire or shock hazard, do not

expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING: Potential Shock Hazard

1 Read and understand all instructions in the Setup

Poster.

2 Use only a grounded electrical outlet when connecting

the unit to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Telephone lines can develop hazardous voltages. To

avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP OfficeJet. Replace damaged cords immediately.

4 Never install telephone wiring during a lightning storm.

5 Observe all warnings and instructions marked on the

product.

6 Unplug this product from wall outlets and telephone

jacks before cleaning.

7 Unplug this product from wall outlets before cleaning.

8 Do not install or use this product near water or when

you are wet.

9 Install the product securely on a stable surface.

10 Install the product in a protected location where no one

can step on or trip over the line cord, and where the line cord will not be damaged.

11 If the product does not operate normally, see the online

Troubleshooting Help.

12 No operator-serviceable parts inside. Refer servicing to

qualified service personnel.

13 Use in a well-ventilated area.

AvMac.book Page i Friday, June 23, 2000 10:34 AM

HP OfficeJet G Series

Contents

1 Additional setup information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Install your HP JetDirect Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Connect and configure the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Install the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Set basic fax settings using the front panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Set the Rings to Answer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Remove and reinstall your HP OfficeJet software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

2 Review your unit’s front panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

3 Use your HP OfficeJet with a Macintosh . . . . . . . . . . . . . . . . . . . . 7

Review the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Customize the Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Review the Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

4 Get help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Where can I find help? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Setup Poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

OnScreen Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Internet help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

5 Load paper or transparency film, or load originals. . . . . . . . . . . 13

Load the input tray with letter-, legal-, or A4-size paper . . . . . . . . . . . . . . . . . . . . . . 14

Review tips for loading specific types of paper . . . . . . . . . . . . . . . . . . . . . . . . . 15

HP papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Legal-size paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Labels (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Postcards (only works with printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Continuous (banner) paper (only works with printing) . . . . . . . . . . . . . . . . 17

Load the input tray with envelopes (only works with printing) . . . . . . . . . . . . . . . . . . 17

Set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Change the paper size for fax jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Load originals on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Load originals in the automatic document feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . 20

Process letter- or A4-size originals exclusively . . . . . . . . . . . . . . . . . . . . . . . . . 21

Process legal- or mixed-size originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Avoid paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

6 Use the Workplace features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Access the HP Workplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Create a fax cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Contents i

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HP OfficeJet G Series

Annotate documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Create links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Use links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

7 Use the print features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Start a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

8 Use the scan features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Begin a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Use an HP OfficeJet that is connected directly to your Macintosh . . . . . . . . . . . 30

Use an HP OfficeJet that is networked . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

9 Use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

10 Use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using AppleGuide Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Initiate the process from your HP OfficeJet . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Initiate the process from your Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Initiate the process from within a program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Receive a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Save frequently used fax numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

11 Support services and warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Use Hewlett-Packard’s support services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Hewlett-Packard limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

12 Technical information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

ii Contents

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Additional setup information

This section provides assistance in resolving installation and configuration issues, setting fax header information using the front panel, and adding and removing software. The standard installation instructions are provided in your Setup Poster, which you should retain for later use.

Install your HP JetDirect Print Server

Your OfficeJet G Series may be networked using the HP Jet Direct 300X Print Server. For the latest information regarding networking, visit the HP Web site at:

www.hp.com/go/all-in-one

NOTE

Connect and configure the print server

If you have already connected your HP OfficeJet to your Macintosh via the USB port, you must remove the USB cable and unplug the HP OfficeJet before setting up the Jet Direct Print Server.

To connect and configure the print server

Using the instructions provided with the HP JetDirect Print Server and the 1284C

cable provided with the OfficeJet, set up the hardware.

Do not use the CD-ROM included in the print-server package.

Turn on the device and insert the HP OfficeJet G Series CD-ROM into your CD-ROM

drive.

Locate and double-click on the

HP DeskWriter

Select

Choose the HP OfficeJet G Series you want to install and click OK.

Select the Settings entry in the list on the left side.

TCP/IP

Select

Assign the IP number, subnet mask, and router address provided by your network

administrator.

in the

from the

Please select a setting:

HP Network Utility

Select a

drop-down list box.

drop-down list box and click

on the CD-ROM.

Edit

Chapter 1Additional setup information 1

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HP OfficeJet G Series

Install the software

To install the software 1 Double-click the HP All-in-One Install icon on the CD.

After the Macintosh reboots, the All-in-One Setup Wizard runs.

2 When asked to choose a device, select TCP/IP and enter the IP number of the

JetDirect box in the dialog.

3 Complete the setup wizard.

Set basic fax settings using the front panel

You can access basic fax settings from the front panel. In the U.S., regulations require that your name and number appear on every fax. The minimum settings that we recommend are described in the following topics.

Set the date and time

Follow these steps to set the date and time manually.

1 On the front panel, press Menu.

2 Press 5, and then press 1.

3 After Enter date appears, enter the date and time using the keypad.

Use only the last two digits for the year.

4 After you finish entering your the date and time, press ENTER.

The date and time appear on the display.

Set the fax header

Follow these steps to enter your name and fax number.

1 On the front panel, press Menu.

2 Press 5, and then press 2.

3 Enter your name using the guidelines provided in the next section, Enter text.

4 Using the keypad, enter your fax number.

5 After you finish entering your fax number, press ENTER.

2 Chapter 1Additional setup information

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Enter text

The following list provides tips for entering text using the front-panel keypad.

 Press the keypad numbers that correspond to the letters of a name.

HP OfficeJet G Series

These letters correspond to this number, and so on.

 Press a button multiple times to see a letter first in uppercase and then in lowercase.

JKL

 After the correct letter appears, press

To get this character: J j K k L l 5 Press 5 this many times:1234567

X (>), and then press the number that

corresponds to the next letter in the name. Again, press multiple times until the

correct letter appears.  To insert a space, press Space (#).  To enter a symbol, such as a hyphen or parenthesis, press Symbols (*) to scroll

through a list of symbols.  If you make a mistake, press

W (<) to clear it, and then make the correct entry.

 After you are done entering text, press ENTER to store your entries.

Set the answer mode

To set the answer mode, choose one of the following:

 If you want your HP OfficeJet to answer every fax call automatically, verify that

Auto Answer is enabled. (The light next to Auto Answer on the front panel is on

when the feature is enabled. Press the Auto Answer button to turn it on or off.)  If you do want to answer fax calls manually, turn Auto Answer off.

Set the Rings to Answer setting

This setting tells your HP OfficeJet how many rings should occur before it answers an incoming call. Follow these steps to change the Rings to Answer setting manually.

To use this feature, Auto Answer must be enabled. The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off.

1 Press Menu.

2 Press 5, and then press 3.

3 After Answer on Ring appears, press

rings.

4 After the number you want appears, press ENTER.

Chapter 1Additional setup information 3

X (>) to scroll to the desired number of

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HP OfficeJet G Series

Remove and reinstall your HP OfficeJet software

When you remove a program, you need to remove all files associated with that program, not just the files you see in a particular program folder.

NOTE

Before removing your HP OfficeJet Software, make sure to save any cover pages, fax logs, and phone books that you wish to maintain.

1 Remove the following applications from your Macintosh:

Applications:HP All-in-One Software

Applications:Readiris

2 Remove the following files from your Macintosh:

System Folder:Extensions:DRS6 Files

System Folder:Extensions:HP OfficeJet Fax

System Folder:Extensions:HP OfficeJet Print

System Folder:Extensions:HP OfficeJet Scan

System Folder:Extensions:HP OfficeJet G55 USB

System Folder:Extensions:HP OfficeJet G55xi USB

System Folder:Extensions:HP OfficeJet G85 USB

System Folder:Extensions:HP OfficeJet G85xi USB

System Folder:Extensions:HP OfficeJet G95 USB

System Folder:Extensions:TWAIN Data Sources:HP Scan DS

System Folder:Preferences:HP All-in-One Prefs

System Folder:Preferences:Readiris Prefs

System Folder:Startup Items:HP Director Alias

3 To reinstall the software, see the

Setup Poster

that came with your HP OfficeJet.

4 Chapter 1Additional setup information

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Review your unit’s front panel

You can perform many functions using either the front panel or the HP OfficeJet G Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient.

Even if you do not connect your HP OfficeJet to a Macintosh (also called stand-alone use), you can use the front panel to process fax and copy jobs. You can change a wide variety of settings using the front-panel buttons and menu system. Depending on your model, your front panel may look slightly different from the following. Consult the legend for a brief explanation of a specific feature.

Left side of front panel

Feature Purpose

A Access one-touch speed-dial buttons (fax model only). B Turn Auto Answer on/off (fax model only). C Start fax (fax model only). D Use keypad to dial fax numbers, enter reduction/enlargement

E Access various scan, copy, and fax settings. F Select or save displayed entry. G Scroll through scan-copy-fax-setting options. H Stop job, or exit menu.

percentages, enter number of copies, or enter text.

Chapter 2Review your units front panel 5

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HP OfficeJet G Series

Right side of front panel

E F

Feature Purpose

E Access various scan, copy, and fax settings. F Select or save displayed entry. G Scroll through scan-copy-fax-setting options. H Stop job, or exit menu. I Start copy. J Access special copy features, such as Fit to Page, Clone, or Poster. K Select a specific Macintosh or program to scan to. L Start scan. M Turn unit on/off.

KIM

6 Chapter 2Review your units front panel

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Use your HP OfficeJet with a Macintosh

If you connect your HP OfficeJet to a Macintosh, you can work from the front panel or from the HP OfficeJet G Series software. The software offers more features and ease of use.

For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director, click Tools, and choose View OnScreen Guide.

Review the Director

Once installed, the Director automatically appears when you start-up your Macintosh. It provides centralized access to all of the capabilities of the HP All-In-One software.

The Director dynamically displays only the buttons that pertain to the attached device. You can customize the buttons that are displayed by clicking the Refer to the

The following graphic shows some of the features available through the Director. Consult the legend for a brief explanation of a specific feature.

Customize the Director

section for additional information.

Customize

button.

Chapter 3Use your HP OfficeJet with a Macintosh 7

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HP OfficeJet G Series

Feature Purpose

A Scan a document or photo and send it to a destination. B Copy in black and white or color. C Fax in black and white (only available on models with fax

capability). D Scan a document or photo and attach it to an email message. E Scan a document and convert it to text for editing in a text processor. F Access the Toolbox. G Customize the appearance and functionality of the Director. H Access AppleGuide Help for assistance with the HP software. I Access copyright information about the HP software.

Customize the Director

You can customize the Director to display different functions.

To customize the Director 1 From the Director, click Customize.

The HP Director Customization dialog box appears with the General tab selected.

2 Click the Button Customization tab.

8 Chapter 3Use your HP OfficeJet with a Macintosh

AvMac.book Page 9 Friday, June 23, 2000 10:34 AM

3 Click the buttons you want to display on the Director toolbar. If you want to display

all buttons, click Select All.

4 When you have selected the buttons, click Apply.

5 Click OK to close the dialog box.

Review the Toolbox

The Toolbox allows you to choose and configure the HP OfficeJet device.

` To access the Toolbox, click the Tools button on the Director.

HP OfficeJet G Series

The Toolbox provides access to the following functions:

Device Chooser: Opens the Macintosh Chooser.

Device Configuration: Opens the HP All-in-One Device Settings dialog box which

allows you to specify configuration options for the HP OfficeJet.

View OnScreen Guide: Displays the OnScreen Guide which provides information on how to operate and maintain your OfficeJet.

View AppleGuide Help: Displays the AppleGuide Help which provides a fully searchable help system containing information on using your HP All-in-One software for the Macintosh.

Chapter 3Use your HP OfficeJet with a Macintosh 9

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HP OfficeJet G Series

10 Chapter 3Use your HP OfficeJet with a Macintosh

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Get help

This section explains where you can find information about your unit.

Where can I find help?

For hardware and setup information:

 See the

format in the box your unit came in.

 See Additional setup information in the

for Macintosh

Guide is available by clicking Guide is available in printed format in the box your unit came in.

For software information:

 See the  For more detailed information and instructions on performing everyday operating

procedures using your Macintosh, refer to the AppleGuide Help files in the application. To access AppleGuide Help, go to the Director, click click search for help using the index, list of topics, or by using Look For which acts like a search tool.

For feature information:

 See the

HP OfficeJet G Series Setup Poster

and the

HP OfficeJet G Series: OnScreen Guide

View AppleGuide Help

HP OfficeJet G Series: OnScreen Guide

. The Setup Poster is available in printed

HP OfficeJet G Series: Your Basic Guide

HP OfficeJet G Series: OnScreen Guide

View OnScreen Guide

from the Toolbox. AppleGuide Help allows you to

from the Toolbox. The Basic

. The OnScreen

Tools

, and then

Setup Poster

The Setup Poster provides installation guidelines for setting up and configuring your unit.

OnScreen Guide

The OnScreen Guide provides detailed information on using your HP OfficeJet and its features. It also provides detailed information on topics ranging from paper types to maintenance.

AppleGuide Help

AppleGuide Help provides detailed information and instructions on using your HP OfficeJet software for the Macintosh.

Chapter 4Get help 11

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HP OfficeJet G Series

Internet help

If you have Internet access, you can get help from the HP Web site at:

www.hp.com/go/all-in-one

This Web site also provides user forums and answers to frequently asked questions.

12 Chapter 4Get help

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Load paper or transparency film, or load originals

Your unit is designed to print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged.

Your unit lets you place originals directly on the glass. With the fax model, you can also load them in the automatic document feeder (ADF).

For comprehensive information, see the fully searchable OnScreen Guide. To access the guide, go to the Director, click Tools, and choose View OnScreen Guide.

Chapter 5Load paper or transparency film, or load originals 13

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HP OfficeJet G Series

Load the input tray with letter-, legal-, or A4-size paper

For best results, adjust the paper settings each time you change paper types. For more information, see Set the paper type.

1 Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to

their outermost positions.

2 Tap the stack on a flat surface to even the edges of the paper, and then check the

paper for the following:

 Make sure it is free of rips, dust, wrinkles, and curled or bent edges.  Make sure all the paper in the stack is the same size and type, unless you are

working with photo paper.

3 Insert paper into the input tray, print-side down and letterhead or top of page first,

until it stops.

4 Slide the paper-width and -length adjusters in until they stop at the edges of the

paper, and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length adjuster.

14 Chapter 5Load paper or transparency film, or load originals

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