HP 9100C User's Guide

HP 9100C Digital Sender

User Guide

English

HP 9100C Digital Sender

User Guide

Publication number C1311-90910

Second Edition, December 2001

Trademark Credits

Adobe, the Adobe logo, Acrobat, and the Acrobat logo are trademarks of Adobe Systems Incorporated. CompuServe is a U.S. trademark of CompuServe, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows, MS Windows, and Windows NT are U.S. registered trademarks of Microsoft Corporation. PaperPort is a trademark of Visioneer, Inc. in the United States and other countries. Pentium is a U.S. registered trademark of Intel Corporation.

LDAP code (libldap client library and liblber encoding/decoding library) used courtesy of the University of Michigan at Ann Arbor. Copyright 1992-1996 Regents of the University of Michigan. All rights reserved.

All other products mentioned herein may be trademarks of their respective companies.

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

NOTICE TO U.S. GOVERNMENT USERS: RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE: “Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data Clause at DFARS 52.227-7013.”

Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

FCC Radio Frequency Interference Statement:

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of FCC rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy. If not installed and used in accordance with the instructions, it may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense.

Note: Any changes or modifications to this equipment that are not expressly approved by Hewlett-Packard may cause harmful interference and void the user’s authority to operate the equipment.

Safety Information

WARNING! Electrical Shock Hazard

To avoid electrical shock, use only supplied power cords and connect only to properly grounded (3-hole) wall outlets.

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A.

Contents

1 Getting started

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Coexistence with an HP Network ScanJet 5 scanner . . . . . . . . . . .8

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Installing the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

After installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Installation troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Uninstalling HP Digital Sender Link and HP Address Book

Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Your user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Adding a registered user profile . . . . . . . . . . . . . . . . . . . . . .13

Introducing the HP Address Book Manager . . . . . . . . . . . . . . . .15

Introducing the HP Digital Sender Link . . . . . . . . . . . . . . . . . . . .16

Identifying digital sender parts . . . . . . . . . . . . . . . . . . . . . . . . .17

Identifying control panel features . . . . . . . . . . . . . . . . . . .18

Quick-start tutorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Using the ABM to add an e-mail address . . . . . . . . . . . . . . . .20

Loading a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Logging in to the digital sender . . . . . . . . . . . . . . . . . . . . . . .23

E-mailing a document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Sending to a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Finding help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

2 Working at the digital sender

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

What documents you can place in the digital sender . . . . . . . . .30

Guidelines for using the ADF . . . . . . . . . . . . . . . . . . . . . . . . .30

Guidelines for using the glass . . . . . . . . . . . . . . . . . . . . . . . .31

Sending double-sided documents . . . . . . . . . . . . . . . . . . . .31

Loading a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Taking the next step . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Changing settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Selecting the Size setting . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Selecting the Quality setting . . . . . . . . . . . . . . . . . . . . . . . .36

E-mailing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Faxing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Copying documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Sending to a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Sending to another program . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

EN 3

Sending to an HP JetSend-enabled device . . . . . . . . . . . . . . . . .47

Choosing or adding HP JetSend-enabled devices . . . . . . . .47

Sending the next document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

3 Using the HP Address Book Manager

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Introduction to the address books . . . . . . . . . . . . . . . . . . . . . . .50

Your user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Adding a new registered user profile . . . . . . . . . . . . . . . . . .52

Changing an existing user profile . . . . . . . . . . . . . . . . . . . . .53

Starting the HP Address Book Manager . . . . . . . . . . . . . . . . . . .54

Working in the ABM main window . . . . . . . . . . . . . . . . . . . . . . . .55

Managing your Private Email address book . . . . . . . . . . . . . . . . .56

Adding addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Importing addresses from an e-mail program . . . . . . . . . .57

Importing e-mail addresses from an LDAP server . . . . . . .58

Changing e-mail addresses . . . . . . . . . . . . . . . . . . . . . . . .61

Deleting addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Managing your private distribution lists . . . . . . . . . . . . . . . . . . . .63

Creating lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Adding and deleting addresses in lists . . . . . . . . . . . . . . . . . .64

Changing addresses in lists . . . . . . . . . . . . . . . . . . . . . . . . .65

Deleting lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Working with fax destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Adding fax destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Changing fax destinations . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Deleting fax destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Finding names in address books . . . . . . . . . . . . . . . . . . . . . . . . .68

Copying and moving addresses and lists . . . . . . . . . . . . . . . . .69

Using the activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Viewing the activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Saving or copying the activity log . . . . . . . . . . . . . . . . . . . . . .71

Printing the activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Clearing the activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Refreshing the view of the activity log. . . . . . . . . . . . . . . . . . .73

Viewing properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Controlling the view of the ABM main window . . . . . . . . . . . . . .74

Backing up and restoring private address books . . . . . . . . . . . . .74

Backing up your private address books . . . . . . . . . . . . . . . .74

Restoring your private address books . . . . . . . . . . . . . . . . .75

Changing to the ABM for another digital sender . . . . . . . . . . . . . .76

4 Using the HP Digital Sender Link

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Running the HP Digital Sender Link . . . . . . . . . . . . . . . . . . . . . . .78

Using the taskbar icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

4 Chapter - EN

Showing or hiding the icon . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Accessing taskbar icon options. . . . . . . . . . . . . . . . . . . . . . . .81

Configuring default inbox settings . . . . . . . . . . . . . . . . . . . . . . . .82

Choosing the default inbox location . . . . . . . . . . . . . . . . . . .82

Setting receive capabilities . . . . . . . . . . . . . . . . . . . . . . . . . .83

Configuring the target program . . . . . . . . . . . . . . . . . . . . . . . . .84

Choosing the target program . . . . . . . . . . . . . . . . . . . . . . . . .84

Setting automatic start capabilities . . . . . . . . . . . . . . . . . . . .85

5 Troubleshooting

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Sources for information about problems . . . . . . . . . . . . . . . . . . . .88

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Troubleshooting the digital sender . . . . . . . . . . . . . . . . . . . . . . . .93

General digital sender troubleshooting. . . . . . . . . . . . . . . . . .93

Control panel messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Activity log messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Troubleshooting the software . . . . . . . . . . . . . . . . . . . . . . . . . . .110

General software troubleshooting. . . . . . . . . . . . . . . . . . . . .110

Installation message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

HP Address Book Manager messages. . . . . . . . . . . . . . . . .114

HP Digital Sender Link messages . . . . . . . . . . . . . . . . . . . .118

Appendix A Specifications

Equipment specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Environmental ranges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Supported capabilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124

German noise declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

French EMC regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Software license agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Appendix B Warranty and support information

Hewlett-Packard limited warranty statement . . . . . . . . . . . . . . .129

HP customer support options worldwide. . . . . . . . . . . . . . . . . . .131

HP support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

EN 5

6 Chapter - EN

1Getting started

Introduction

Thank you for purchasing the HP 9100C Digital Sender. This color, network digital sender helps you quickly and conveniently distribute paper documents in electronic f ormat. The digital sender works with other devices and programs so you can:



E-mail — Send a document directly to Internet e-mail

destinations.



Fax — Fax a document to one or more destinations (if your

company has a LAN fax program).



Make copies — Make high-quality copies b y se nding a document

to a network printer.



Send to your computer — Send a document to your computer

where you can file documents, search fo r text, and add text not es.

You can also send documents to e-mail, fax, print, and more.



Send to another program — Send a document to a network folder

so the document is available to a program on the network.



Send to an HP JetSend-enabled device — The digital sender is

an HP JetSend-enabled de vice that can send d ocuments to other

HP JetSend-enabled devices in your office. The HP Address Book Manager (ABM) is a program on your

computer that manages fax and e-mail destinations you use at the digital sender. The HP Digital Sender Link (Link) routes documents sent to your computer to the storage location.

EN Introduction 7

Coexistence with an HP Network ScanJet 5 scanner

The HP 9100C Digital Sender and the HP Network ScanJet 5 scanner coexist on the same network without conflict. Documents sent to your computer from the HP Network ScanJet 5 scanner are routed using the HP ScanJet Utility, and you can continue to use the PaperPor t™ software for HP to manage the scanned documents. Documents sent to your computer from the HP 9100C Digital Sender are routed using the HP Digital Sender Link.

If you would like, you can use just use one program on your computer to manage scanned documents. Specify the target program as the Preferred Inbo x f or the HP Network ScanJet 5 scanner a nd set the file type to .pdf (if available) or multipage .tif. (See the documentation for the HP Network ScanJet 5 scanner to set these options.) Documents are still routed using the HP ScanJet Utility, but they appear in the target program.

System requirements

To install and use the four included programs and the online documentation, your computer needs the following:



a Pentium® processor



Microsoft® Windows 9x, or Windows NT 4.0 or 5.0 (Intel PC)



For Windows 9x: 16 MB RAM minimum, 32 MB RAM

recommended.

For Windows NT 4.0 or 5.0: 32 MB RAM minimum, 64 MB RAM

recommended.



a VGA monitor



41 MB of free hard disk space

8 Chapter 1 - Getting started EN

Installing the software

The software consists of four components:



HP Digital Sender Link. This program is necessary if you want

to send documents to your computer.



HP Address Book Manager . The ABM program is the means for

adding, changing, and deleting f ax and e-mail dest inations stored

in the digital sender. It is also needed for viewing the activity log. During the software installation, y ou can accept the def ault installati on

of all components and an electronic copy of the user guide. This is known as a typical installation. Or, you can choose to install only certain programs, which is known as a custom installation. Doing a typical installation is strongly recommended.

You can install the software either from the network or from the installation compact disc. Bef ore you begin, you n eed to know where the install program is located (if installing from the network) and where you want the programs and the data files to reside (if you do not accept the default). If you cannot find the install program, contact the administrator for this digital sender (hereafter referred to as the administrator).

EN Installing the software 9

To install on Windows 9x, NT 4.0, or NT 5.0

1 Turn your computer on and quit any open programs. 2 Do one of the following:

• If you get a message from the administrator saying there is new software available for this product, follow the instructions in the message for installing it.

• If the softw ar e is b eing inst alled f ro m the network, log in to the network, click Start and then Run. Type the path the administrator gave you and click OK.

• If the software is being installed from the compact disc, the setup program begins as soon as you insert the compact disc.

When prompted, make sure to choose to install the en d-user software.

3 When the installation program begins, follow the instructions on

the screen. During the installation, you need to specify the following:

• Which programs to install. By default, all programs are installed.

• Where to store the programs. You can accept the default location or choose another location on y our computer.

• The path to the default inbox. The default inbox is the place where data sent to your computer is stored. You can accept the default location or choose another location on your computer or the network.

All the programs you selected will be installed. If an error occurs during installation, see “Installation troubleshooting” on page 11.

Note The target program receives and displays documents sent to your

computer. To learn more about choosing a target program, see “Configuring the target program” on page 84.

After installation

After installing the software, you or the administrator needs to establish your registered user profile to allow you to use all the capabilities of the digital sender. See “Your user profile” on page 12.

10 Chapter 1 - Getting started EN

Installation troubleshooting

Use the following table to help resolve error messages and common problems encountered while installing software.

Problem or message Description

The software did not install on Windows 9x.

The computer cannot read the installation compact disc.

“This machine has been configured by your network administrator as a digital sender server. The Link application cannot work if this service is running. To be able to receive scanned documents directly on this PC, the administrator must disable the digital sender server. Do you want to continue?”

All programs except Explorer and Systra y should be closed bef ore installing software. Press C open programs, click one and click End Task. Repeat for each other open program. Then, reinstall the software.

The correct drive might not have been specified. Check for the proper drive letter. Often, it is D or E for the CD-ROM drive. Check the compact disc for damage. Try using the compact disc on another computer, or copy the compact disc f olders to the hard drive. Then, install from the hard drive.

The computer on which you are trying to install the software has the HP Digital Sender Service or the upgrade for the HP Network ScanJet 5 scanner installed already. Contact the administrator before proceeding.

TRL+ALT+DELETE. If there are other

Uninstalling HP Digital Sender Link and HP Address Book Manager

To uninstall the HP Digital Sender Link and the HP Address Book Manager programs: Click Start, point to Programs, then HP 9100C, and click Uninstall HP 9100C. Follow the instructions on the screen to complete the uninstall.

EN Installing the software 11

Your user profile

There are two different types of users for the digital sender: registered users and guest users. Registered user must establish a user profile, and they have full access to all features. Guest users do not have to establish a user profile, but they also do not have full access to all features.

Registered users

As a registered user, you have the following privileges.



You can use the digital sender even if the administrator disables guest usage.



You can send documents to your computer. Without a registered user profile, you cannot send to your computer.



You can use the ABM program. In the ABM, you will have a Private Email address book and a Private Distribution Lists address book, where you can store often-used addresses and lists for use at the digital sender. (See “Introducing the HP Address Book Manager” on page 15.)



In the ABM, you have rights to add, change, and delete fax destinations in the Public Fax address book.



You see information in the activity log under your name. When using the digital sender as a guest user, you cannot tell your activity from the activity of any other guest user.



You can have the di gital sender send you e-mail notifications of the status of faxes or e-mail messages you send from the digital sender. (Your e-mail and LAN fax prog rams must support notification.)

To become a registered user, see “Adding a registered user profile” on page 13.

12 Chapter 1 - Getting started EN

Guest users

If you are a guest user, you cannot use the digital sender if the administrator disables guest usage.

If guest usage is enabled, you can use the digital sender and choose destinations in the Public Email, Distribution Lists, and Fax address books. However, you do not have Private Email and Distribution Lists address books. You also cannot use the ABM to alter information in any address books or for any other purpose.

As a guest user, you cannot send documents to your computer. And, you cannot receiv e e-mail notification of the status of faxes or e-mail messages you send from the digital sender.

Adding a registered user profile

You or the administrator can set up y our user profile . Your profile is set up and changed in the ABM.

To add a registered user profile

1 On the Windows taskbar, right-click and choose HP Address

Book Manager. The HP 9100C login screen opens.

2 In the Digital Sender name field, type the DNS name or IP

address for the digital send er. If you do not know this info rmation, ask the administrator.

3 In the User name field, type your name as it will appear at the

digital sender’s cont rol panel. F or consistency, it is recommended that all users enter their names with the last name first.

4 If you want to protect access to your address books with a

password, type one in the Password field.

Note If you do not set a passw ord, other users migh t be able to log in at the

digital sender using your name, access destinations in your private address books, and send e-mail messages using your name.

EN Your user profile 13

5 Select the New User check box. The dialog box expands. 6 If you typed a password, retype it in the Confirm password field. 7 If you will want to receive confirmations of fax and/or e-mail

transmissions, type your e-mail address in the User e-mail address field.

8 The ABM automatically detects the address of your computer and

inserts it into the User PC address field. You can modify this field, but it is not recommended.

9 Click Create.

Note You might receive a message sa ying y ou ha ve been cr eated as a user

and are logged in to the ABM, but that the administrator must enable your account. If you receive this message, you can work in the ABM but cannot use destinations at the digital sender unt il the administrator enables your account.

10 To receive e-mail confirmations of e-mail messages you send:

a Click the user profile you created in the ABM main window. b On the File menu, click Properties. c Select the Delivery Notification check box and click OK.

Note T o receive confirmations, y our e-mail server and the links between your

e-mail and the recipient’s e-mail must support Delivery Service Notification (DSN).

14 Chapter 1 - Getting started EN

Introducing the HP Address Book Manager

The HP Address Book Manager (ABM) is a program on your computer that allows you to view and alter address books of e-mail addresses and fax numbers stored in the digital sender. You access these destinations at the digital sender when you want to send a document directly to an e-mail address or fax number. You must be a registered user to use the ABM.

This is what the ABM main window looks like:

On the left-hand side of the window are the available address books. The right-hand side of the window displays the contents of the selected address book.

As a registered user, you can see your Private Email and Distribution Lists address books. You can view and alter information in both. No one else but the administr ator can see or access y our priva te address books.

You can view the contents of the Public Printers address book. You can view and use the contents of the Public Email, Distribution Lists, and Fax address books. However, the only public address book you and other users can alter is the Public Fax address book. Only the administrator can alter all of the public address books.

The ABM for this digital sender is also the means f or using the act ivity log and for s witching to view ad dress books f or a nother digital send er . For more information about the ABM, see chapter 3, “Using the HP Address Book Manager,” which begins on page 49.

EN Introducing the HP Address Book Manager 15

Introducing the HP Digital Sender Link

The HP Digital Sender Link is one of the programs installed with your software. This program, which must be running when you send documents to your computer, accepts and routes the scanned documents. Below is the Control Panel applet f or the program, showing the Inbox tab:

Using the Control Panel applet, you determine settings for the program, such as where to store scanned documents until they are opened in a program on your computer. The storage location is known as the default inbox location, and the program in which the documents are opened is known as the target program. From the Control Panel applet, you also set which program is the target program.

The target program can be any program capable of accepting .pdf or multipage .tif files. To learn more about choosing a target program and other settings, see chapter 4, “Using the HP Dig ital Sender Link,” beginning on page 77.

16 Chapter 1 - Getting started EN

Identifying digital sender parts

Before using the digital sender, use the diagram below to familiarize yourself with the parts of the digital sender.

Front and top view

Document guides

Document output tray

Document output support

Powe r switch

Front view with ADF unit raised

Glass

Control panel

ADF unit (raises to reveal glass)

EN Identifying digital sender parts 17

Identifying control panel features

Use the following diagram to locate control panel features:

12 13

2 3

1 Control Panel Display — Displays information and messages. 2Tab key — Move between fields on the control panel display. 3Alt key — When used in conjunction with another key, enters the

letter or symbol on the upper right corner of the other key.

4Function keys — Each one performs the function displayed

above the key. In the manuals, these keys are shown in this way:

EY.

5 Alphabetic keys — Enter letters and symbols for names,

passwords, and destinations.

6 Back key — Deletes the last ty pe d character or rem oves

destinations from the selection list. In the manuals, this key is shown as this symbol: .

7Enter key — Accepts information on the control panel display or

moves between fields. In the manuals, this key is shown as this symbol: .

8 Scroll Arrow keys — Scroll up and down or through items in a

field. In the manuals, these keys are shown as these symbols: and .

18 Chapter 1 - Getting started EN

9Help key — Activates the Help window, which offers information

on the selected screen or field. In the manua ls, this key is shown as this symbol: .

10 Numeric keys — Enter numbers or special characters for y our

language (except English).

11 Special characters sticker — Contains instructions for

accessing the special characters available for your language (except English).

12 Go key — Sends a document. In the manuals, this key is shown

as this symbol: .

13 Activity light — Indicates the status of the digital sender.

(Appears in the outline of the symbol on the Go key.)

14 Cancel key — Stops sending process or returns to the main

display screen. In the manuals, this key is shown as this symbol:

15 Single-sided/double-sided key — Selects single-sided or

double-sided original. In the manuals, this key is shown in this font: S

INGLE-/DOUBLE-SIDED.

EN Identifying digital sender parts 19

Quick-start tutorial

Use this tutorial to get started with some basic tasks: logging in to the ABM and using it to add an e-mail address, loading a document, logging in to the digital sender, and e-mailing.

Using the ABM to add an e-mail address

Using the ABM at your computer, you can add e-mail addresses. These e-mail addresses are available whenever you want to e-mail documents from the digital sender.

In order to use the ABM, you or the administrator must have established your user profile. If you have not already done so, see “Adding a registered user profile” on page 13.

To log in to the ABM

Note The digital sender must be on in order fo r you log in to and use the ABM.

1 On the taskbar, right-click and choose HP Address Book

Manager.

2 If the DNS name or IP address for the digital sender you want is

not in the Digital Sender name field, type it in. Ask the administrator if you do not know this information.

3 If your user name is not in the User name field, type it in. 4 In the User password field, type your password (if one is

defined).

5 Click OK. If all of the login information is valid, the ABM main

window appears.

6 Go to “To add an e-mail address” below.

20 Chapter 1 - Getting started EN

To add an e-mail address

1 In the ABM main window, click the folder for your user name. 2 Click Private Email. 3 On the File menu, click New. 4 In the Name field, type a name for this address. 5 In the E-mail Address field, type the e-mail address. 6 Click Add. 7 When finished, click Close.

EN Quick-start tutorial 21

Loading a document

At the digital sender , you can load a stack of pages in the ADF and t hen send them to a destination.

CAUTION

Before using the ADF, remove from the document anything such as selfadhesive notes, paper clips, or staples, that could get caught in the digital sender and damage it.

To load a document in the ADF

1 Raise the ADF unit and ensure

nothing is on the glass. Then, close

the ADF unit.

2 Slide the document (up to 50 pages)

face up, top first, into the ADF until the document stops. Center the document between the document guides.

3 Adjust the document guides to fit

snugly against the sides of the stack.

22 Chapter 1 - Getting started EN

4 If necessary, adjust the output

support to the correct paper size.

5 Go to “Logging in to the digital

sender” on page 23.

Logging in to the digital sender

If the main screen appears on the control panel display, guest usage is enabled and you do not have to log in. You can go to the next section.

If the Digital Sender login screen appears on the control panel display, only registered users can use the digital sender. You must log in as a registered user before pr ocee ding. Depe nd ing on the security level, your profile might need to be validated by the administrator before you can use it. If this is the case, you will receive an error message when you try to log in.

To log in to the digital sender

1 At the HP 9100C Login screen, type your registered user name in

the NAME field and press .

2 If a password is set in your user pr ofile, ty pe it in the PASSWORD

field. Your password is case sensitive and must be typed exactly

as it appears in your user profile. 3 Press . Once you are logged in as a registered user, you have access to

control panel functions, the public address books, and your private address books. You can also access more detailed activity log information using the ABM at your computer.

EN Quick-start tutorial 23

E-mailing a document

If you see a function key for e-mail on the main control panel screen, you can e-mail a document directly from the digital sender. The main screen is the first screen to appear, or it appears after you log in to the digital sender.

To e-mail a document

1 Load a document, as described on page 22. 2 Log in (if prompted) and press E-M 3 If your name is not already entered in the FROM field, type in your

user name or your e-mail address.

4 Press . 5 If you are a registered user and your user name is password

protected, a dialog box opens. Type your password and press

6 Type a message in the SUBJECT field (optional). 7 Press . 8 In the TO field, type an e-mail address.

- Or -

Type the name for the e-mail address you added in the “Using the

ABM to add an e-mail address” section on page 20. 9 Press . The e-mail address, preceded by “To:”, appears in the

window below the TO field.

10 To CC someone:

a Press T

b In the CC field, type an e-mail address or choose an e-mail

destination from an address book.

c Press . The destination, proceeded by “CC:”, appears in

the window below the CC field.

O. Press to select CC and press OK.

AIL.

11 Press . The document goes to the e-mail destinations you

chose.

24 Chapter 1 - Getting started EN

Sending to a computer

Use the procedures below to send a docu ment t o the t arget prog r am. The first procedure helps you start the HP Digital Sender Link, which must be running, and the second procedure helps you send the document from the digital sender.

Note Only registered users can send to their computers.

To start the HP Digital Sender Link

At the computer to which you will be sending, make sure the HP Digital Sender Link is running and the receive capabilities are enabled.



If you see the icon like this: , then the program is running and

the receive capabilities are enabled.



If you see the icon like this: , then the program is running but

the receive capabilities are disabled. Right-click the icon and

choose Enable receive.



If you do not see the icon, the program might or might not be

running. To check or start the program, click Start, point to

Programs, then HP 9100C, and then click HP Digital Sender

Link.

To send to the target program

1 At the digital sender, load the docume nt as described on page 22. 2 Log in (if necessary) and press PC. 3 If your user name is not in the NAME field, type it in. 4 Press to start sending. 5 The document goes to your computer and appears as a file in the

targetprogram.

EN Quick-start tutorial 25

Finding help

The rest of this user guide is devoted to helping you use the digital sender, the ABM, and the HP Digital Sender Link. This guide will also help you troubleshoot if you experience a problem. Additionally , there are several other sources of help available to you.

Quick reference guide

Find information on how to do the most common tasks in this convenient booklet.

Online help for the digital sender

The online help for the digital sender contains context-sensitive help. When you press , help appears for the active field on the control panel display. For example, if you were sending an e-mail message and pressed while the cursor was in the SUBJECT field, a message like this would appear:

ENTER YOUR NAME FROM: SUBJE TO:

SUBJECT FIELD: Enter the subject of your e-mail message here. Press Enter to confirm the subject.

Press again or press C

LOSE to exit the online help.

Help

26 Chapter 1 - Getting started EN

The ABM help

The ABM contains its own help file. To access it, choose a command from the Help menu in the ABM main window or any window in which the Help menu appears.

HP Digital Sender Link help

If you need help while altering se ttings in the Control Panel applet for the HP Digital Sender Link, choose a command fro m the Help menu.

Administrator guide

If you cannot find an answer to a question or the resolution to a problem in the user guide, quick reference guide, or one of the online helps, see the administrator guide or contact the administrator.

EN Finding help 27

28 Chapter 1 - Getting started EN

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