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HP 6300 User Manual

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Page 1
HP Officejet 6300 All-in-One series
User Guide
Page 2
HP Officejet 6300 All-in-One series
User Guide
Page 3
© Copyright 2006 Hewlett-Packard Development Company, L.P.
The information contained herein is subject to change without notice.
Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Windows®, Windows NT®, Windows ME®, Windows XP®, and Windows 2000® are U.S. registered trademarks of Microsoft Corporation.
Intel® and Pentium® are registered trademarks of Intel Corporation.
Energy Star® and Energy Star logo® are US registered marks of the United States Environmental Protection Agency.
Publication number: Q8061-90101
February 2006
Notice
The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.
Note: Regulatory information can be found in Technical information.
It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.
● Governmental paper or documents:
– Passports
– Immigration papers – Selective service papers
– Identification badges,
cards, or insignias
● Governmental stamps:
– Postage stamps – Food stamps
● Checks or drafts drawn on Governmental agencies
● Paper currency, traveler’s checks, or money orders
● Certificates of deposit
● Copyrighted works
Safety information
Warning To prevent fire or
shock hazard, do not expose this product to rain or any type of moisture.
Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.
Warning Potential shock
hazard
1. Read and understand all instructions in the Setup Guide.
2. Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.
3. Observe all warnings and instructions marked on the product.
4. Unplug this product from wall outlets before cleaning.
5. Do not install or use this product near water or when you are wet.
6. Install the product securely on a stable surface.
7. Install the product in a protected location where no one can step on or trip over the power cord, and where the power cord will not be damaged.
8. If the product does not operate normally, see the onscreen Troubleshooting help.
9. No operator-serviceable parts inside. Refer servicing to qualified service personnel.
10. Use in a well-ventilated area.
11. Use only with the power adapter supplied by HP.
Warning This equipment
will be inoperable when main power fails.
Page 4

Contents

1 HP All-in-One overview .......................................................................................3
The HP All-in-One at a glance ...............................................................................3
Control panel features ...........................................................................................4
Menu overview ......................................................................................................6
Text and symbols ..................................................................................................8
Use the software ..................................................................................................10
2 Find more information .......................................................................................13
Sources of information .........................................................................................13
Use the onscreen Help ........................................................................................14
3 Finish setting up the HP All-in-One .................................................................. 21
Set your preferences ...........................................................................................21
Connection information ........................................................................................22
Connect to a network ...........................................................................................29
Fax setup .............................................................................................................33
4 Load originals and load paper ..........................................................................57
Load originals ......................................................................................................57
Choose papers for printing and copying ..............................................................59
Load paper ..........................................................................................................60
Avoid paper jams .................................................................................................65
5 Print from your computer .................................................................................67
Print from a software application .........................................................................67
Change the print settings .....................................................................................68
Stop a print job ....................................................................................................68
6 Use the fax features ..........................................................................................71
Send a fax ...........................................................................................................71
Receive a fax .......................................................................................................74
Print reports .........................................................................................................77
Stop faxing ...........................................................................................................78
7 Use the copy features .......................................................................................79
Make a copy ........................................................................................................79
Change the copy settings ....................................................................................79
Make a 10 x 15 cm (4 x 6 inch) borderless copy of a photo .................................80
Stop copying ........................................................................................................81
8 Use the scan features ........................................................................................ 83
Scan an image .....................................................................................................83
Stop scanning ......................................................................................................84
9 Use the photo and video features ....................................................................85
Insert a memory card ...........................................................................................85
Connect a digital camera .....................................................................................86
Connect a storage device ....................................................................................86
Select photos and videos for printing ...................................................................87
Print selected photos and videos .........................................................................88
Print photos using a proof sheet ..........................................................................88
10 Maintain the HP All-in-One ................................................................................91
Clean the HP All-in-One ......................................................................................91
User Guide
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Print a self-test report ..........................................................................................94
Work with print cartridges ....................................................................................95
11 Troubleshooting information ..........................................................................103
View the Readme file .........................................................................................103
Setup troubleshooting ........................................................................................104
Operational troubleshooting ...............................................................................127
12 Order supplies .................................................................................................133
Order paper, or other media ..............................................................................133
Order print cartridges .........................................................................................133
Order accessories .............................................................................................134
Order other supplies ..........................................................................................134
13 HP warranty and support ................................................................................137
Warranty ............................................................................................................137
Get support and other information from the Internet ..........................................139
Before you call HP customer support ................................................................139
Access your serial number and service ID .........................................................139
Call in North America during warranty ...............................................................140
Call elsewhere in the world ................................................................................140
HP Quick Exchange Service (Japan) ................................................................. 142
Call HP Korea customer support .......................................................................142
Prepare the HP All-in-One for shipment ............................................................142
Pack the HP All-in-One ......................................................................................144
14 Technical information .....................................................................................147
System requirements .........................................................................................147
Paper specifications ..........................................................................................147
Print specifications .............................................................................................148
Copy specifications ............................................................................................149
Memory card specifications ...............................................................................149
Fax specifications ..............................................................................................150
Scan specifications ............................................................................................150
Physical specifications .......................................................................................150
Power specifications ..........................................................................................150
Environmental specifications .............................................................................151
Memory specifications .......................................................................................151
Environmental product stewardship program ....................................................151
Regulatory notices .............................................................................................152
Declaration of conformity (European Economic Area) .......................................156
HP Officejet 6300 All-in-One series declaration of conformity ...........................157
Index.........................................................................................................................159
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HP Officejet 6300 All-in-One series
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1

HP All-in-One overview

You can access many HP All-in-One functions directly, without turning on your computer. You can quickly and easily accomplish tasks such as making a copy or sending a fax from the HP All-in-One.
This section describes the HP All-in-One hardware features and control panel functions.
● The HP All-in-One at a glance
● Control panel features
● Menu overview
● Text and symbols
● Use the software

The HP All-in-One at a glance

Overview
User Guide
Label Description
1 Automatic document feeder
2 Control panel
3 Control panel display (also referred to as
the display)
4 Front USB port for your camera or other
storage device
5 Memory card slots
6 Output tray extender (also referred to as
the tray extender)
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Chapter 1
(continued)
Label Description
7 Input tray
8 Output tray
Overview
9 Glass
10 Lid backing
11 Rear door
12 Rear USB port
13 Ethernet port
14 Power connection
15 1-LINE (fax) and 2-EXT (phone) ports

Control panel features

The following diagram and related table provide a quick reference to the HP All-in­One control panel features.
Label Name and Description
1 On: Turns the HP All-in-One on or off. The On button is lit when the HP All-in-One
is on. The light blinks while performing a job.
When the HP All-in-One is off, a minimal amount of power is still supplied to the device. To completely disconnect the power supply to the HP All-in-One, turn the device off, and then unplug the power cord.
2
3 Redial/Pause: Redials the most recently dialed number, or insert a 3-second
4
4
Menu in the Fax area: Presents the Fax Menu for selecting options.
pause in a fax number.
Speed Dial: Selects a speed dial number.
HP Officejet 6300 All-in-One series
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(continued)
Label Name and Description
5
6
7
8
Start Fax Black: Starts a black-and-white fax.
Start Fax Color: Starts a color fax.
One-touch speed dial buttons: Access the first five speed dial numbers.
Keypad: Enters fax numbers, values, or text.
9 Attention light: When blinking, the attention light indicates an error that requires
your attention has occurred.
10 Setup/?: Presents the Setup Menu for generating reports, changing fax and other
maintenance settings, and accessing the Help menu. The topic that you select from the Help menu opens a help window on your computer screen.
11
12
13
14
15
16
Left arrow: Decreases values on the display.
OK: Selects a menu or a setting on the display.
Right arrow: Increases values on the display.
Cancel: Stops a job, exits a menu, or exits settings.
Start Copy Black: Starts a black-and-white copy job.
Start Copy Color: Starts a color copy job.
17 Print Photos: Selects the photo function. Use this button to print photos from a
memory card or storage device, or to save photos to your computer.
18 Start Scan: Starts a scan job and sends it to the destination you selected using
the Scan To button.
Overview
19 Proof Sheet: Prints a proof sheet when a memory card has been inserted in a
memory card slot. A proof sheet shows thumbnail views of all the photos on the memory card. You can select photos on the proof sheet, then print those photos by scanning the proof sheet.
20
21
22
23
24
Scan To: Presents the Scan To menu for selecting a scan destination.
Menu in the Photo area: Presents the Photo Menu for selecting options.
Quality: Selects Best, Normal, or Fast quality for copying.
Reduce/Enlarge: Changes the size of a copy for printing.
Menu in the Copy area: Presents the Copy Menu for selecting options.
25 Display: View menus and messages.
26 The functionality of this button depends on the country/region in which the HP All-
in-One is sold. The button name is one of the following:
Fax Resolution: Adjusts the resolution for the fax you are sending.
User Guide
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Chapter 1
(continued)
Label Name and Description
Overview
27 Auto Answer: When this button is lit, the HP All-in-One automatically answers

Menu overview

Setup Menu

Junk Fax Blocker: Presents the Junk Fax Blocker Set Up menu for managing
unwanted fax calls. You are required to subscribe to a caller ID service to use this feature.
incoming phone calls. When off, the HP All-in-One does not answer any incoming fax calls.
The following topics provide a quick reference to top-level menus that appear on the HP All-in-One display.
● Setup Menu
● Help Menu
● Fax Menu
● Copy Menu
● Scan To menu
● Photo Menu
● Proof Sheet Menu
The following options are available when you press the Setup button on the control panel.

Help Menu

6
1. Help
2. Print Report
3. Speed Dial Setup
4. Basic Fax Setup
5. Advanced Fax Setup
6. Tools
7. Preferences
8. Network Setup
9. Bluetooth
Note Bluetooth appears as a menu item only when the HP bt450, Printer
®
and PC Adapter with Bluetooth
Wireless Technology is connected.
The Help menu provides quick access to key help topics and is available in the Setup Menu when you press the Setup button. The following options are available. After you select a topic, the topic appears on your computer screen.
HP Officejet 6300 All-in-One series
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Fax Menu

The following options are available when you press the Menu button on the control panel.
1. How Do I
2. Error Messages
3. Print Cartridges
4. Load Originals and Load
Paper
5. General Troubleshooting
6. Network Troubleshooting
7. Use Fax Features
8. Use Scan Features
9. Get Support
0. Product Overview
Enter Number
Resolution
Lighter / Darker
How to Fax
Set New Defaults
Overview

Copy Menu

The following options are available when you press the Menu button in the Copy area on the control panel.
Number of Copies
Copy Paper Size
Paper Type
Lighter / Darker
Enhancements
Set New Defaults

Scan To menu

When you press the Scan To button, a list of software application installed on your computer appears in the menu. Choose the application you want to use to open and edit your scanned image. The options vary depending on the software applications installed on your computer, and might include one or more of the applications in the following example.
User Guide
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Chapter 1
Overview

Photo Menu

The Memory Device option only appears if you have a memory card plugged into one of the slots or a storage device connected at the front USB port. This enables you to scan a digital copy onto the memory card or storage device.
HP Photosmart
Microsoft PowerPoint
Adobe Photoshop
HP Photosmart Share
Memory Device
The following options are available when you press the Menu button in the Photo area on the control panel.
Photo Transfer
Select Photos
Number of Copies
Layout
Paper Size
Paper Type
Smart Focus
Digital Flash
Date Stamp
Set New Defaults
* Photo Transfer menu only appears if the device is network-connected.

Proof Sheet Menu

The following options are available when you press the Proof Sheet button in the Photo area on the control panel.
Print Proof Sheet
Scan Proof Sheet
A proof sheet enables you to do the following:
● View your photos from a memory card or a storage device in an index sheet format.
● Print selected photos easily from a memory card or a storage device.
*

Text and symbols

You can use the control panel keypad to enter text and symbols when you set up speed dial entries and the fax header information.
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You can also enter symbols from the keypad when you dial a fax or phone number. When the HP All-in-One dials the number, it will interpret the symbol and respond accordingly. For example, if you enter a dash in the fax number, the HP All-in-One will pause before dialing the remainder of the number. A pause is useful if you need to access an outside line before dialing the fax number.
● Enter text using the keypad on the control panel
● Available symbols for dialing fax numbers

Enter text using the keypad on the control panel

You can enter text or symbols by using the keypad on the control panel.
To enter text
1. Press the keypad numbers that correspond to the letters of a name. For example, the letters a, b, and c correspond to the number 2, as shown on the button below.
Tip Press a button multiple times to see the available characters.
Depending on your language and country/region setting, other characters might be available in addition to the ones shown on the keypad.
2. After the correct letter appears, wait for the cursor to advance automatically to the right, or press
name. Press the button multiple times until the correct letter appears. The first letter of a word is automatically set to uppercase.
. Press the number that corresponds to the next letter in the
Overview
To enter a space, pause, or symbol
➔
To insert a space, press Space. To enter a pause, press Redial/Pause. A dash appears in the number sequence. To enter a symbol, such as @, press the Symbols button repeatedly to scroll
through the list of available symbols: asterisk (*), dash (-), ampersand (&), period (.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@), underscore (_), plus (+), exclamation (!), semicolon (;), question (?), comma (,), colon (:), percent (%), and approximation (~).
To erase a letter, number, or symbol
➔
If you make a mistake, press
to clear it, and then make the correct entry.
After you are done entering text, press OK to store your entry.

Available symbols for dialing fax numbers

To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of symbols. The following table provides the symbols that you can use in a fax or phone number sequence, fax header information, and speed dial entries.
User Guide
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Chapter 1
Overview
Available symbols
* Displays an asterisk symbol when
- When auto-dialing, the HP All-in-
( ) Displays a left or right parenthesis
W When auto-dialing, W causes the
R During auto-dialing, the R functions
+ Displays a plus symbol. This
Description Available when entering
required for dialing.
One enters a pause in the number sequence.
to separate numbers, such as area codes, for easier reading. These symbols do not affect dialing.
HP All-in-One to wait for a dial tone before continuing to dial.
the same as a Flash button on your telephone.
symbol does not affect dialing.
Fax header name, speed dial names, speed dial numbers, fax or phone numbers, and monitor dial entries
Fax header name, fax header number, speed dial names, speed dial numbers, and fax or phone numbers
Fax header name, fax header number, speed dial names, speed dial numbers, and fax or phone numbers
Speed dial numbers and fax or phone numbers
Speed dial numbers and fax or phone numbers
Fax header name, fax header number, speed dial names, speed dial numbers, and fax or phone numbers

Use the software

You can use the HP Photosmart Software (Windows) or HP Photosmart Mac Software (Mac) to access many features not available from the control panel.
The software is installed on your computer when you set up the HP All-in-One. For further information, see the Setup Guide that came with your device.
Note Windows users: If you selected the minimum installation of the
HP Photosmart Software, the HP Photosmart Essential software is installed rather than the full application, HP Photosmart Premier. HP Photosmart Essential is recommended for computers with limited memory resources. HP Photosmart Essential includes a basic set of photo editing features instead of the standard set that is included on the full installation of HP Photosmart Premier.
Any mention of the software in this guide and in the onscreen Help refers to both versions of HP Photosmart Software unless otherwise noted.
Access to the software differs by operating system (OS). For example, if you have a Windows computer, the HP Photosmart Software entry point is the HP Solution
Center. If you have a Mac, the HP Photosmart Mac Software entry point is the
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HP Photosmart Studio window. Regardless, the entry point serves as the launching pad for the software and services.
To open the HP Photosmart Software on a Windows computer
1. Do one of the following: – On the Windows desktop, double-click the HP Solution Center icon.
– In the system tray at the far right of the Windows taskbar, double-click the
HP Digital Imaging Monitor icon.
– On the taskbar, click Start, point to Programs or All Programs, select HP,
and then click HP Solution Center.
2. If you have more than one HP device installed, select the HP All-in-One tab.
Note On a Windows computer, the features available in the HP Solution
Center vary depending on the devices you have installed. The HP Solution Center is customized to display icons associated with the selected device. If
the selected device is not equipped with a particular feature, then the icon for that feature does not display in the HP Solution Center.
Tip If the HP Solution Center on your computer does not contain any icons,
an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Photosmart Software; then reinstall the software. For more information, see the onscreen Help that came with the HP All-in-One.
To open the HP Photosmart Mac Software on a Mac
1. Click the HP Photosmart Studio icon in the Dock. The HP Photosmart Studio window appears, where you can manage, edit, and
share photos.
Overview
User Guide
Note On a Mac, the features available in the HP Photosmart Mac
software vary depending on the chosen device.
2. In the HP Photosmart Studio task bar, click Devices. The HP Device Manager window appears.
3. In the Select Device area, click the icon for the HP All-in-One. From here, you can scan, make copies, and perform maintenance procedures
such as checking the ink levels for the print cartridges.
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Chapter 1
Overview
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2

Find more information

You can access a variety of resources, both printed and onscreen, that provide information about setting up and using the HP All-in-One.

Sources of information

Setup Guide
The Setup Guide provides instructions for setting up your HP All-in­One and installing software. Make sure you follow the steps in the Setup Guide in order.
Note To take full advantage of the features on the HP All-in-One,
you might need to perform additional setup or set additional preferences, described in the User Guide you are reading. For more information, see Finish setting up the HP All-in-One.
If you have problems during setup, see Troubleshooting in the last section of the Setup Guide, or see Troubleshooting information in this User Guide.
User Guide
HP Photosmart 2600 series printer User Guide
This User Guide contains information on how to use your HP All-in­One, including troubleshooting tips and step-by-step instructions. It also provides additional setup instructions to supplement those in the Setup Guide.
Find more information
User Guide
HP Photosmart Software Tour (Windows)
The HP Photosmart Software Tour is a fun, interactive way to get a brief overview of the software included with your HP All-in-One. You'll learn how the software you installed with your HP All-in-One can help you edit, organize, and print your photos.
Onscreen Help
The onscreen Help provides detailed instructions on features of your HP All-in-One that are not described in this User Guide, including features that are only available using the software you installed with your HP All-in-One.
HP Photosmart Software Help (Windows)
● The Get the most out of your help topic provides information
about using the onscreen Help to find instructions for using the HP Photosmart Software or the HP All-in-One. The topic also
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Chapter 2
(continued)
provides information on how to view animated videos of common tasks you can perform with your software and device.
● The Get step-by-step instructions topic provides information
on using the HP Photosmart Software with the HP All-in-One.
● The Explore what you can do topic provides more information
about the practical and creative things you can do with the HP Photosmart Software and the HP All-in-One.
● If you need further assistance or want to check for HP software
updates, see the Troubleshooting and support topic.
HP Photosmart Mac Help (Mac)
● The How Do I? topic provides access to animated videos that
show you how to perform common tasks.
● The Get Started topic provides information about importing,
modifying, and sharing your images.
● The Use Help topic provides information about finding
information in the onscreen Help.
For more information, see Use the onscreen Help.
Find more information
www.hp.com/support If you have Internet access, you can get help and support from the

Use the onscreen Help

This User Guide describes a sampling of the features available, so you can get started using the HP All-in-One. Explore the onscreen Help that came with your device for information on all the features that the HP All-in-One supports.
Note The onscreen Help also provides troubleshooting topics to assist you in
resolving any issues you might encounter with the HP All-in-One.
Onscreen help from your device
Onscreen help is available from your device and contains additional information on select topics.
To access onscreen help from the control panel
1. Press the Setup button.
2.
Press press OK. The help topic opens on your computer screen.
Readme
The Readme file contains the most recent information which might not be found in other publications.
Install the software to access the Readme file.
HP website. This website offers technical support, drivers, supplies, and ordering information.
until the appropriate help topic appears, and then
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The way you access and use the onscreen Help varies slightly depending on whether you are viewing the Help on a Windows computer or a Mac. Guidelines for using both Help systems are included in the following sections.

Use the Help on a Windows computer

This section explains how to access the onscreen Help on a Windows computer. It tells you how to use the navigation, search, and index features in the Help system to find the specific information you need.
To access the HP Photosmart Software Help on a Windows computer
1. In the HP Solution Center, click the tab for the HP All-in-One.
2. In the Device Support area, click Onscreen Guide or Troubleshooting. – If you click Onscreen Guide, a pop-up menu appears. You can choose to
open the welcome page for the entire Help system or to go specifically to the Help for the HP All-in-One.
– If you click Troubleshooting, the Troubleshooting and support page
opens.
The following diagram highlights features for finding your way around the Help.
Find more information
User Guide
1 Contents, Index, and Search tabs
2 Display area
3 Help toolbar
Contents, Index, and Search tabs
The Contents, Index, and Search tabs enable you to find any topic in the
HP Photosmart Software Help.
● Contents
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Chapter 2
The Contents tab provides a top-down view of the topics in the Help, similar to the table of contents in a book. This is a useful way to find all the information provided about a single feature, such as printing photos.
– For information on tasks and features available from the control panel of the
HP All-in-One, open the 6300 series Help book near the bottom of the list.
– For troubleshooting information about the HP All-in-One, open the
Troubleshooting and support book, and then open the 6300 series Troubleshooting book.
– The other books listed on the Contents tab provide information on using the
HP Photosmart Software to complete tasks on the HP All-in-One.
Sections that contain subtopics are indicated in the list by a book icon. To view a list of the subtopics within a book, click the + sign next to the book icon. (The + sign changes to a - sign when the section is already expanded.) To view the information in a topic, click the book name or topic name on the Contents tab. The selected topic appears in the display area on the right.
Find more information
● Index
The Index tab provides an alphabetical list of index entries relevant to the topics in the HP Photosmart Software Help.
You can use the scroll bar on the right side of the list to view the different entries, or you can begin typing keywords in the text box above the list. As you type, the list of index entries automatically advances to the entries that begin with the letters you type.
When you see an index entry that relates to the information you are trying to find, double-click the index entry.
– If there is only one topic in the Help associated with that index entry, that
topic appears in the display area on the right.
– If there are many applicable topics, the Topics Found dialog box appears.
Double-click any topic listed in the dialog box to view it in the display area.
● Search
The Search tab enables you to search the entire Help system for specific words, such as "borderless print".
Tip If any of the words you are entering are fairly common (such as
"print", in the "borderless print" example), you might want to place quotation marks around the combination of words for which you are searching. This limits your search so that the results are more relevant to the information you need. Instead of returning all topics that contain either the word "borderless" or the word "print", the search will only return topics that contain the phrase "borderless print".
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After entering your search criteria, click List
Topics to view all the Help topics that contain
the words or phrases you entered. The results are listed in a three-column table. Each row contains the topic Title, the Location in the Help where the topic is contained, and the Rank, assigned based on its relevance to your search criteria.
By default, the results are sorted by Rank, so that the topic containing the most instances of your search criteria is at the top of the list. You can also sort the results by the topic's Title or Location, by clicking the table heading for that column. To view the contents of a topic, double-click that row in the results table. The selected topic appears in the display area on the right.
Display area
The display area on the right side of the Help window displays the Help topic you select from one of the tabs on the left. Help topics include descriptive text, step-by­step instructions, and illustrations, if applicable.
● Topics often include links to other topics in the Help system where you can find additional information. Sometimes a link automatically opens the new topic in the display area. At other times, there might be more than one applicable topic. When this is the case, the Topics Found dialog box appears. Double-click any topic listed in the dialog box to view it in the display area.
● Some topics include detailed instructions or additional information that is not immediately visible on the page. Look for the words Show All or Hide All at the top right side of the page. If these words are visible, it means there is additional information hidden on the page. The hidden information is indicated by dark blue text with an arrow. You can view the hidden information by clicking the dark blue text.
● Some topics include animated videos that show you how to use a particular feature. These animations are identified by a video camera icon, followed by the words "Show me how". When you click the "Show me how" link text, the animation runs in a new window.
Find more information
User Guide
Help toolbar
The Help toolbar, shown below, contains buttons that enable you to move around the topics in the Help. You can move backwards and forwards through topics that you have already viewed, or you can click the Home button to return to the main page in the HP Photosmart Software Help.
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Chapter 2
Find more information
1 Show/Hide
2 Back
3 Forward
4 Home
5 Print
6 Options
The Help toolbar also contains buttons for changing the way the onscreen Help appears on your computer screen. For example, if you need more room to view the help topics in the display area on the right, you can hide the Contents, Index, and
Search tabs by clicking the Hide button.
Finally, the Print button enables you to print the page that is currently displayed on the computer screen. If the Contents tab is visible on the left when you click Print, the Print Topics dialog box appears. You can choose to print just the topic you are currently viewing in the display area, or you can print the current topic plus any subtopics associated with it. This feature is not available if the Index or Search tab is visible on the right side of the Help window.

Use the Help on a Mac

This section explains how to access the onscreen Help on a Mac. It tells you how to navigate and search the Help system to find the specific information you need.
To access the HP Photosmart Mac Help
➔
On the Help menu in the HP Photosmart Studio, choose HP Photosmart Mac
Help.
The HP Photosmart Mac Help appears. The following diagram highlights features for finding your way around the Help.
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1 Contents pane
2 Display area
3 Help toolbar
Contents pane
The HP Photosmart Mac Help opens in the Help Viewer. It is divided into two panes. When you first open the Help, the left pane contains a list of the sections in the Help related to your HP All-in-One and software.
● For information on tasks and features available from the control panel of the HP All-in-One, double-click the 6300 series Help section.
● For troubleshooting information about the HP All-in-One, double-click the 6300
series Troubleshooting section.
● The other sections listed on the Contents pane provide information on using the HP Photosmart Mac Software to complete tasks.
After you select a section of the Help to view, the Contents pane changes to show a top-down view of the topics in that section, similar to the table of contents in a book. This is a useful way to find all the information provided about a single feature, such as printing photos.
Display area
The display area in the right pane displays the Help topic you select from the
Contents pane. Help topics include descriptive text, step-by-step instructions, and
illustrations, if applicable.
● Many topics in the HP Photosmart Mac Help include information about how to use a feature from the control panel on the HP All-in-One as well as from the HP Photosmart Mac Software. Use the scroll bars to the right of the display area
Find more information
User Guide
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Chapter 2
Find more information
to view all the content in a particular topic. Sometimes important information is not visible in the window without scrolling.
● Topics often include links or references to other topics in the Help system where you can find additional information.
– If the related topic appears in the same section of the Help, the topic
automatically opens in the display area.
– If the related topic appears in a different section of the Help, the current topic
provides a reference telling you which section you need to open. To view other sections in the Help, click Main Menu from the Contents pane on the left, and then click the appropriate section. You can then locate the related topic by using the list of topics that appears on the Contents pane, or you can search for the topic, as described in the next section.
● Some topics include animated videos that show you how to use a particular feature. These animations are identified by a video camera icon, followed by the words "Show me how". When you click the video camera icon, the animation runs in a new window.
Help toolbar
The Help toolbar, shown below, contains buttons that enable you to move around the topics in the Help. You can move backwards or forwards through topics that you have already viewed, or you can click the Home button to access other sections of the HP
Photosmart Mac Help.
20
1 Back / Forward
2 Home
3 Search area
The Help toolbar also contains a text box that enables you to search the entire Help system for specific words, such as "borderless print".
After entering your search criteria, press R
ETURN on your keyboard to view a list of all
the topics that contain the words or phrases you entered. The results are listed in a multi-column table. Each row contains the title of the Topic and the Relevance (assigned based on its relevance to your search criteria). If you are using OS 10.2.8 or 10.3.x, the search results also include the Location in the Help where the topic is contained.
By default, the results are sorted by Relevance, so that the topic that best matches your search criteria is at the top of the list. You can also sort the results by the Topic or Location (OS 10.2.8 or 10.3.x) by clicking the table heading for that column. To view the contents of a topic, double-click that row in the results table. The selected topic appears.
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3
Finish setting up the HP All-in­One
After you have completed the steps in your Setup Guide, refer to this section to help you finish setting up the HP All-in-One. This section contains important setup-related information for your device, including information on setting preferences.
● Set your preferences
● Connection information
● Connect to a network
● Fax setup

Set your preferences

You can change the settings on the HP All-in-One so that it behaves according to your preference. For example, you can set general device preferences, such as the language used to display messages and the date and time on the display. You can also restore the device settings to what they were when you purchased your device. This will erase any new defaults you have set.
● Set your language and country/region
● Set the date and time
● Adjust the volume

Set your language and country/region

The language and country/region setting determines which language the HP All-in­One uses to show messages on the display. Usually, you set the language and country/region when you first set up the HP All-in-One. However, you can change the setting at any time by using the following procedure.
Finish setup
To set your language and country/region
1. Press Setup.
2. Press 7, and then press 1. This selects Preferences and then selects Set Language & Country/Region.
3.
Press use appears, press OK.
4. When prompted, press 1 for Yes or 2 for No.
5.
Press
you want to select appears, press OK.
6. When prompted, press 1 for Yes or 2 for No.

Set the date and time

You can set the date and time from the control panel. The date and time format is based on the language and country/region setting. When you send a fax, the current date and time are transmitted, along with your name and fax number, as part of the fax header.
User Guide
or to scroll through the languages. When the language you want to
or
to scroll through the countries/regions. When the country/region
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Chapter 3
Note In some countries/regions, the date and time stamp on the fax header is
a legal requirement.
If the HP All-in-One loses power for more than 72 hours, you might need to reset the date and time.
To set the date and time
1. Press Setup.
2. Press 6, and then press 3. This selects Tools and then selects Date and Time.
3. Enter the month, day, and year by pressing the appropriate numbers on the keypad. Depending on your country/region setting, you might enter the date in a different order.
4. Enter the hours and minutes.
5. If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM. The new date and time settings appear on the display.

Adjust the volume

The HP All-in-One provides three levels for adjusting the ring and speaker volume. The ring volume is the volume of the phone rings. The speaker volume is the level of everything else, such as the dial tones, fax tones, and button press beeps. The default setting is Soft.
To adjust the volume from the control panel
1. Press Setup.
2. Press 4, and then press 4 again. This selects Basic Fax Setup and then selects Ring and Beep Volume.
3.
Press
4. Press OK.
Finish setup
to select one of the options: Soft, Loud, or Off.

Connection information

You can use the HP All-in-One as a stand-alone copier, fax machine, and photo printer, or you can connect the HP All-in-One to a computer or bluetooth device to enable printing and other software features. The different connection options available to you are described in the following sections.
● Supported connection types
● Connect using a USB cable
● Connect using Ethernet
● Connect using the HP bt450, Printer and PC Adapter with Bluetooth® Wireless
Technology
● Set Bluetooth security for the HP All-in-One
● Use a Bluetooth® connection to print from your computer
● Use printer sharing
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Supported connection types

Description Recommended
number of connected computers for best performance
USB connection One computer
connected with a USB cable to the rear USB 2.0 HS port on the HP All-in-One.
Ethernet (wired) connection
Up to five computers connected to an HP All-in-One using a hub or router.
HP bt450, Printer and PC Adapter with Bluetooth
®
Wireless
One Bluetooth device or computer.
Technology
Printer sharing Up to five computers.
The host computer must be turned on at all times, or the other computers will not be able to print to the HP All-in-One.
Supported software features
All features are supported, except
*
Webscan
.
All features are supported, including Webscan.
Printing from a Bluetooth device such as a PDA, camera phone, or Bluetooth-enabled computer.
All features resident on the host computer are supported. Only print is supported from the other computers.
Setup instructions
Follow the Setup Guide for detailed instructions.
Follow the instructions in the Setup Guide, and then see Connect to
a network in this User
Guide for further instructions.
Follow the instructions in
Connect using the HP bt450, Printer and PC Adapter with Bluetooth® Wireless Technology.
Follow the instructions in Use
printer sharing.
Finish setup
* For information on Webscan, see the onscreen Help.

Connect using a USB cable

Refer to the Setup Guide that came with the HP All-in-One for detailed instructions on using a USB cable to connect a computer to the rear USB port.

Connect using Ethernet

The HP All-in-One supports both 10 Mbps and 100 Mbps Ethernet network connections. For information on connecting the HP All-in-One to an Ethernet (wired) network, first refer to the Setup Guide that came with your device. Then, see Connect
to a network for further instructions.
User Guide
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Chapter 3

Connect using the HP bt450, Printer and PC Adapter with Bluetooth® Wireless Technology

The HP bt450, Printer and PC Adapter with Bluetooth® Wireless Technology allows you to print images from most Bluetooth devices to the HP All-in-One without a cable connection. Simply insert the HP bt450 into the front USB port and print from a Bluetooth device such as a PDA or camera phone.
Note You can also use Bluetooth technology to print from a computer to the
HP All-in-One.
To connect the HP bt450 to the HP All-in-One
1. Insert the HP bt450 into the front USB port (shown in the graphic below).
2. Some Bluetooth devices exchange device addresses when they communicate with each other and establish a connection. Also, some Bluetooth devices display the name of the printer when connected. If you do not want the default name displayed as the name of the HP All-in-One, you can change the device name.
Do the following, as appropriate:
Finish setup
24
To find out the device address of the HP All-in-One
a. Press Setup. b. Press 9, and then press 1.
This selects Bluetooth and then selects Device Address. The Device
Address appears, which is read only.
c. To enter the address into your device, follow the instructions that came with
your Bluetooth device.
To change the device name of the HP All-in-One from the default
a. Press Setup. b. Press 9, and then press 2.
This selects Bluetooth and then selects Device Name.
Note The HP All-in-One ships with the predefined name of
"Officejet 6300 Series".
c. Use the keypad to enter a new name. d. When you have finished entering a name for the HP All-in-One, press OK.
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The name you entered will appear on your Bluetooth device when you connect to the HP All-in-One to print.
3. Press OK to exit the Setup menu.

Set Bluetooth security for the HP All-in-One

You can enable printer security settings through the Bluetooth menu on the HP All-in­One. Press Setup on the control panel, and select Bluetooth from the Setup Menu. From the Bluetooth menu, you can:
● Require passkey authentication prior to someone printing to the HP All-in-One from a Bluetooth device.
● Make the HP All-in-One visible or invisible to Bluetooth devices that are within range.
● Use a passkey to authenticate Bluetooth devices
● Set the HP All-in-One to be invisible to Bluetooth devices
● Reset Bluetooth settings on the HP All-in-One
Use a passkey to authenticate Bluetooth devices
You can set the security level of the HP All-in-One to either Low or High.
● Low: The HP All-in-One does not require a passkey. Any Bluetooth device within range can print to it.
Note The default security setting is Low. Low level security does not
require authentication.
User Guide
● High: The HP All-in-One requires a passkey from the Bluetooth device before allowing the device to send a print job to it.
Note The HP All-in-One ships with a predefined passkey that is set to four
zeroes "0000".
To set the HP All-in-One to require passkey authentication
1. Press Setup.
2. Press 9, and then press 3. This selects Bluetooth and then selects Passkey.
3. Use the keypad to enter a new passkey.
Note The passkey must be 1 to 4 characters long, and can only consist
of numbers.
4. When you have finished entering your passkey, press OK. The Bluetooth menu appears.
5. Press 5 to select Security Level.
6. Press OK to select High. High level security requires authentication. Passkey authentication is now set for the HP All-in-One.
Finish setup
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Chapter 3
Set the HP All-in-One to be invisible to Bluetooth devices
You can set the HP All-in-One to be either Visible to all Bluetooth devices (public) or
Not visible to any (private).
● Visible to all: Any Bluetooth device within range can print to the HP All-in-One.
● Not visible: Only Bluetooth devices that have stored the device address of the
HP All-in-One can print to it.
Note The HP All-in-One ships with a default accessibility level of Visible to all.
To set the HP All-in-One to be Not visible
1. Press Setup on the control panel of the HP All-in-One.
2. Press 9, and then press 4. This selects Bluetooth and then selects Visibility.
3.
Press
to select Not visible, and then press OK.
The HP All-in-One is inaccessible to Bluetooth devices that have not stored its device address.
Reset Bluetooth settings on the HP All-in-One
You can reset all of the Bluetooth settings on the HP All-in-One to the factory defaults.
Note Only select Reset Bluetooth if you want all of the HP All-in-One
Bluetooth settings returned to factory defaults.
To reset the Bluetooth settings
1. Press Setup on the control panel of the HP All-in-One.
2. Press 9, and then press 6. This selects Bluetooth and then selects Reset Bluetooth.
Finish setup

Use a Bluetooth® connection to print from your computer

A Bluetooth connection provides a quick and easy way to print images from a Bluetooth-enabled computer without using a cable. With a Bluetooth connection you can access many of the same printing features as with a USB connection. For example, you can check the printer status, as well as the estimated amount of ink remaining in your print cartridges.
Note The only software functionality available with a Bluetooth connection is
printing. Scanning and software-based faxing cannot be done over a Bluetooth connection. However, stand-alone copy and fax functions are still available.
Before you print, you must connect an HP bt450, Printer and PC Adapter with Bluetooth
®
Wireless Technology to the HP All-in-One.
Windows users
You must have Windows XP and either the Microsoft Bluetooth
®
Widcomm Bluetooth
26
Protocol Stack installed in order to connect the HP All-in-One. It
®
Protocol Stack or the
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is possible to have both the Microsoft Stack and the Widcomm Stack on your computer, but use only one of them to connect the HP All-in-One.
● Microsoft stack If you have Windows XP with Service Pack 2 installed on your
computer, then your computer has the Microsoft Bluetooth® Protocol Stack. The
®
Microsoft stack allows you to install an external Bluetooth
®
If your Bluetooth
adapter supports the Microsoft stack but it does not install
adapter automatically.
automatically, then you do not have the Microsoft stack on your computer. Check the documentation that came with the Bluetooth
®
adapter to see if it supports the
Microsoft stack.
●
Widcomm stack: If you have an HP computer with Bluetooth
®
built in, or if you have installed an HP bt450, then your computer has the Widcomm stack. If you have an HP computer and plug in an HP bt450, it will install automatically using the Widcomm stack.
To install and print using the Microsoft stack
1. Make sure that you have installed the HP All-in-One software on the computer.
Note The purpose of installing the software is to make sure the printer
®
driver is available for the Bluetooth
connection. Therefore, if you have already installed the software, you do not need to reinstall it. If you want both a USB and a Bluetooth
®
connection to the HP All-in-One, install the
USB connection first. For more information, see the Setup Guide. However, if you do not want a USB connection, select Directly to the
computer on the Connection Type screen. Also, on the Connect Your Device Now screen, select the check box next to If you are unable to connect your device now... at the bottom of the screen.
2. Attach an HP bt450 to the front USB port of the HP All-in-One.
3.
If you are using an external Bluetooth your computer is started and then attach the Bluetooth
®
adapter for your computer, make sure
®
adapter to a USB port on the computer. If you have Windows XP with Service Pack 2 installed, the Bluetooth Bluetooth
If your computer has Bluetooth
®
drivers are installed automatically. If you are prompted to select a
®
profile, select HCRP.
®
built in, just make sure the computer is started.
4. On the Windows taskbar, click Start, and then click Printers and Faxes.
5. Double-click the Add Printer icon.
6. Click Next, and then select A Bluetooth Printer.
7. Follow the onscreen instructions to finish the installation.
8. Print as you would to any printer.
To install and print using the Widcomm stack
1. Make sure that you have installed the HP All-in-One software on the computer.
Finish setup
User Guide
Note The purpose of installing the software is to make sure the printer
driver is available for the Bluetooth
®
connection. Therefore, if you have already installed the software, you do not need to reinstall it. If you want both a USB and a Bluetooth
®
connection to the HP All-in-One, install the
USB connection first. For more information, see the Setup Guide. However, if you do not want a USB connection, select Directly to the
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computer on the Connection Type screen. Also, on the Connect Your Device Now screen, select the check box next to If you are unable to connect your device now... at the bottom of the screen.
2. Attach an HP bt450 to the front USB port of the HP All-in-One.
3. Click the My Bluetooth Places icon on the desktop or in the taskbar.
4. Click View devices in range.
5. Once the available printers are discovered, double-click the name of HP All-in­One to finish the installation.
6. Print as you would to any printer.
Mac users
®
You can connect the HP All-in-One to a Mac that has Bluetooth
®
install an external Bluetooth
adapter.
built in, or you can
Finish setup

Use printer sharing

To install and print using Bluetooth
®
1. Make sure that you have installed the HP All-in-One software on the computer.
2. Attach an HP bt450 to the front USB port of the HP All-in-One.
3. Press the On button on the control panel to turn the HP All-in-One off, and press it again to turn the device on.
4.
Attach a Bluetooth
®
adapter to the computer and turn it on. Make sure that you have installed the software that came with the adapter. Or, if your computer has Bluetooth
®
built in, just turn on your computer.
5. Open the Printer Setup Utility from the Applications:Utilities folder.
Note This utility is called the Printer Setup Utility on 10.3 and later. It is
called Print Center on 10.2.x.
6. From the pop-up menu, choose Bluetooth, then click Add.
The computer searches for the HP All-in-One.
7. In the printer list, select the HP All-in-One, then click Add.
The HP All-in-One is added to the printer list.
8. Print as you would to any printer.
If your computer is on a network, and another computer on the network has an HP All­in-One connected to it by a USB cable, you can print to that printer using printer sharing.
The computer directly connected to the HP All-in-One acts as the host for the printer and has full software functionality. The other computer, which is referred to as a client, has access only to the print features. You must perform other functions from the host computer or from the control panel on the HP All-in-One.
28
To enable printer sharing on a Windows computer
➔
Refer to the user guide that came with your computer or see the Windows onscreen Help.
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To enable printer sharing on a Mac
1. On both the client and host computers, do the following:
a. Click System Preferences in the Dock, or, from the Apple menu, choose
System Preferences.
The System Preferences dialog appears.
b. In the Internet & Network area, click Sharing. c. From the Services tab, click Printer Sharing.
2. On the host computer, do the following:
a. Click System Preferences in the Dock, or, from the Apple menu, choose
System Preferences.
The System Preferences dialog appears.
b. In the Hardware area, click Print & Fax. c. Do one of the following, depending on your OS:
• (OS 10.2.8 or 10.3.x) From the Printing tab, click the check box to
Share my printers with other computers.
• (OS 10.4.x) Click Sharing, click the check box to Share this printer
with other computers, and then select the printer to share.

Connect to a network

This section describes how to connect the HP All-in-One to a network and troubleshoot problems with the network connections. For definitions of networking terms and information on printing or changing the network settings, refer to the onscreen Help that came with the HP All-in-One.
If you want to:
Connect to a wired (Ethernet) network. Wired network setup
Install the HP All-in-One software for use in a network-connected environment.
Add connections to more computers on the network.
Change the HP All-in-One from a USB connection to a network connection.
Note Use the instructions in this
section if you first installed the HP All-in­One with a USB connection, and you now want to change to wired (Ethernet) network connection.
Find troubleshooting information. Network setup troubleshooting

Wired network setup

This section describes how to connect the HP All-in-One to an Ethernet router, switch, or wireless router using an Ethernet cable and install the HP All-in-One software for a network connection. This is known as a wired or Ethernet network.
User Guide
See this section:
Finish setup
Install the software for a network connection
Connect to additional computers on a network
Change the HP All-in-One from a USB connection to a network connection
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Chapter 3
What you need for a wired network
Before you connect the HP All-in-One to a network, make sure you have all of the required materials.
❑
A functional Ethernet network that includes an Ethernet router, switch, or a wireless router with Ethernet ports.
❑
CAT-5 Ethernet cable.
Finish setup
30
Although standard Ethernet cables look similar to standard telephone cables, they are not interchangeable. There is a different number of wires in each one, and each has a different connector. An Ethernet cable connector (also called an RJ-45 connector) is wider and thicker and always has 8 contacts on the end. A phone connector has between 2 and 6 contacts.
❑
A desktop computer or laptop with a connection to the Ethernet or wireless router.
Note The HP All-in-One supports both 10 Mbps and 100 Mbps Ethernet
networks. If you are purchasing, or have purchased, a network interface card (NIC), make sure it can operate at either speed.
❑
HP recommends Broadband Internet access such as cable or DSL. Broadband Internet access is required if you want to access HP Photosmart Share directly from the HP All-in-One.
Connect the HP All-in-One to the network
An Ethernet port is provided on the back of the HP All-in-One.
To connect the HP All-in-One to the network
1. Remove the yellow plug from the back of the HP All-in-One.
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Page 34
2. Connect the Ethernet cable to the Ethernet port on the back of the HP All-in-One.
3. Connect the other end of the Ethernet cable to an available port on your Ethernet router, switch, or wireless router.
User Guide
4. Once you have connected the HP All-in-One to the network, install the software as described in the next section.
Install the software for a network connection
Use this section to install the HP All-in-One software on a Windows or Mac computer connected to a network. Before you install the software, make sure you have connected the HP All-in-One as described in the previous section.
Note 1 If your computer is configured to connect to a series of network drives,
make sure that your computer is currently connected to these drives before installing the software. Otherwise, HP All-in-One installation software might try to use one of the reserved drive letters, and you will not be able to access that network drive on your computer.
Note 2 Installation time can range from 20 to 45 minutes depending on your
operating system, the amount of available space, and the processor speed of your computer.
To install the Windows HP All-in-One software
1. Quit all applications running on your computer, and any firewall or virus detection software.
2. Insert the Windows CD that came with the HP All-in-One into the CD-ROM drive on your computer and follow the onscreen instructions.
Finish setup
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Finish setup
Chapter 3
3. If a dialog box pertaining to firewalls appears, respond as follows:
– The Issues Stopping Installation screen means that a firewall or anti-
spyware program might be running that could interfere with the HP Software Installation. For best results, temporarily disable the firewall or anti-spyware programs during installation. See your firewall documentation for instructions. After the installation is complete you can re-enable the firewall or anti­spyware programs.
Note If the Issues Stopping Installation screen appears after the
firewall or anti-spyware program is disabled, continue with the installation.
– The Notice about Firewalls means that the Microsoft Internet Connection
Firewall or Windows Firewall is enabled. Click Next to allow the Setup program to open the necessary ports and continue with the installation. If a
Windows Security Alert appears for a program published by Hewlett-
Packard, please unblock this program.
4. On the Connection Type screen, select Through the network, and then click
Next.
The Searching screen appears as the Setup program searches for the HP All-in­One on the network.
5.
On the Printer Found screen, verify that the printer description is correct. If more than one printer is found on the network, the Printers Found screen appears. Select the HP All-in-One you want to connect. To see the device settings on the HP All-in-One, print the network configuration page:
a. Press Setup. b. Press 8 to select Network Setup.
c. Press 1.
This selects Print Network Settings and then prints the network configuration page.
6. If the device description is correct, select Yes, install this printer.
7. At the prompt, restart your computer to finish the installation process. When you have finished installing the software, the HP All-in-One is ready for use.
8. If you disabled a firewall or virus detection software on your computer, make sure to enable it again.
9. To test your network connection, go to your computer and print a self-test report to the HP All-in-One.
32
To install the Mac HP All-in-One software
1. Quit all applications running on your Mac.
2. Insert the Mac CD that came with the HP All-in-One into the CD-ROM drive on your Mac.
3. Double-click the HP All-in-One installer icon.
4. In the Authenticate dialog, enter the Administrator password used to access your Mac or network.
The installer software looks for HP All-in-One devices.
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Page 36
5. From the HP Installer dialog, select your language and the HP All-in-One you
want to connect.
6. Follow the onscreen instructions to complete all the installation steps, including
the Setup Assistant. When you have finished installing the software, the HP All-in-One is ready for use.
7. To test your network connection, go to your Mac and print a self-test report to the HP All-in-One.
For more information, see:
● Print a self-test report
● Network setup troubleshooting

Connect to additional computers on a network

If you have additional computers on the same network as the HP All-in-One, you can use the additional computers with the HP All-in-One after you have installed the HP software on each computer. Once you have set up the HP All-in-One on the network you will not need to configure it again when you add additional computers.
For more information, see:
Install the software for a network connection

Change the HP All-in-One from a USB connection to a network connection

If you first install the HP All-in-One with a USB connection, you can later change to an Ethernet network connection. If you already understand how to connect to a network, you can use the general directions below.
To change a USB connection to a wired (Ethernet) connection
1. Unplug the USB connection from the back of the HP All-in-One.
2. Connect an Ethernet cable from the Ethernet port on the back of the HP All-in­One to an available Ethernet port on the router, switch, or wireless router.
3. Run the installation CD, choose Add a Device, then choose Through the network.
4. (Windows only) When the installation is complete, open Printers and Faxes in the Control Panel and delete the printers from the previous USB installation.
For more information, see:
● Connect the HP All-in-One to the network
● Install the software for a network connection

Fax setup

After completing all the steps in the Setup Guide, use the instructions in this section to complete your fax setup. Please keep your Setup Guide for later use.
In this section, you will learn how to set up the HP All-in-One so that faxing works successfully with equipment and services you might already have on the same phone line as the HP All-in-One.
User Guide
Finish setup
Tip You can also use the Fax Setup Wizard (Windows) or Fax Setup Utility
(Mac) to help you quickly set up some important fax settings such as the answer mode and fax header information. You can access the Fax Setup
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Chapter 3
Wizard (Windows) or Fax Setup Utility (Mac) through the software you
installed with the HP All-in-One. After you run the Fax Setup Wizard (Windows) or Fax Setup Utility (Mac), follow the procedures in this section to complete your fax setup.

Set up the HP All-in-One for faxing

Before you begin setting up the HP All-in-One for faxing, determine which kind of phone system your country/region uses. The instructions for setting up the HP All-in­One for faxing differ depending on whether you have a serial- or parallel-type phone system.
● If you do not see your country/region listed in the table below, you probably have a serial-type phone system. In a serial-type phone system, the connector type on your shared telephone equipment (modems, phones, and answering machines) does not allow a physical connection to the "2-EXT" port on the HP All-in-One. Instead, all equipment must be connected at the telephone wall jack.
Note In some countries/regions that use serial-type phone systems, the
phone cord that came with the HP All-in-One might have an additional wall plug attached to it. This enables you to connect other telecom devices to the wall jack where you plug in the HP All-in-One.
● If your country/region is listed in the table below, you probably have a parallel­type telephone system. In a parallel-type phone system, you are able to connect shared telephone equipment to the phone line by using the "2-EXT" port on the back of the HP All-in-One.
Finish setup
34
Note If you have a parallel-type phone system, HP recommends you use
the 2-wire phone cord supplied with the HP All-in-One to connect the HP All-in-One to the telephone wall jack.
Countries/regions with a parallel-type phone system
Argentina
Australia Brazil
Canada Chile China
Colombia Greece India
Indonesia Ireland Japan
Korea Latin America Malaysia
Mexico Philippines Poland
Portugal Russia Saudi Arabia
Singapore Spain Taiwan
Thailand USA Venezuela
Vietnam
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If you are unsure which kind of telephone system you have (serial or parallel), check with your telephone company.
Choose the correct fax setup for your home or office
To fax successfully, you need to know what types of equipment and services (if any) share the same phone line with the HP All-in-One. This is important because you might need to connect some of your existing office equipment directly to the HP All-in­One, and you might also need to change some fax settings before you can fax successfully.
To determine the best way to set up the HP All-in-One in your home or office, first read through the questions in this section and record your answers. Next, refer to the table in the following section and choose the recommended setup case based on your answers.
Make sure to read and answer the following questions in the order they are presented.
1. Do you have a digital subscriber line (DSL) service through your telephone company? (DSL might be called ADSL in your country/region.)
❑
Yes, I have DSL.
❑
No.
If you answered Yes, proceed directly to Case B: Set up the HP All-in-One with
DSL. You do not need to continue answering questions.
If you answered No, please continue answering questions.
2. Do you have a private branch exchange (PBX) phone system or an integrated services digital network (ISDN) system? If you answered Yes, proceed directly to Case C: Set up the HP All-in-One with a
PBX phone system or an ISDN line. You do not need to continue answering
questions. If you answered No, please continue answering questions.
3. Do you subscribe to a distinctive ring service through your telephone company that provides multiple phone numbers with different ring patterns?
❑
Yes, I have distinctive ring.
❑
No.
If you answered Yes, proceed directly to Case D: Fax with a distinctive ring
service on the same line. You do not need to continue answering questions.
If you answered No, please continue answering questions. Are you unsure if you have distinctive ring? Many phone companies offer a
distinctive ring feature that allows you to have several phone numbers on one phone line.
When you subscribe to this service, each phone number will have a different ring pattern. For example, you can have single, double, and triple rings for the different numbers. You might assign one phone number with a single ring to your voice calls, and another phone number with double rings to your fax calls. This allows you to tell the difference between voice and fax calls when the phone rings.
4. Do you receive voice calls at the same phone number you will use for fax calls on the HP All-in-One?
❑
Yes, I receive voice calls.
❑
No.
Finish setup
User Guide
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Please continue answering questions.
5. Do you have a computer dial-up modem on the same phone line as the HP All-in­One?
❑
Yes, I have a computer dial-up modem.
❑
No.
Are you unsure if you use a computer dial-up modem? If you answer Yes to any of the following questions, you are using a computer dial-up modem:
– Do you send and receive faxes directly to and from your computer software
applications through a dial-up connection?
– Do you send and receive e-mail messages on your computer through a dial-
up connection?
– Do you access the Internet from your computer through a dial-up connection? Please continue answering questions.
6. Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on the HP All-in-One?
❑
Yes, I have an answering machine.
❑
No.
Please continue answering questions.
7. Do you subscribe to a voice mail service through your telephone company at the same phone number you will use for fax calls on the HP All-in-One?
❑
Yes, I have a voice mail service.
❑
No.
After you have completed answering the questions, proceed to the next section to select your fax setup case.
Finish setup
36
Select your fax setup case
Now that you have answered all the questions about the equipment and services that share the phone line with the HP All-in-One, you are ready to choose the best setup case for your home or office.
From the first column in the following table, choose the combination of equipment and services applicable to your home or office setting. Then look up the appropriate setup case in the second or third column based on your phone system. Step-by-step instructions are included for each case in the sections that follow.
If you have answered all the questions in the previous section and have none of the described equipment or services, choose "None" from the first column in the table.
Note If your home or office setup is not described in this section, set up the
HP All-in-One as you would a regular analog phone. Make sure you use the phone cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled 1-LINE on the back of the HP All-in-One. If you use another phone cord, you might experience problems sending and receiving faxes.
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Other equipment/ services sharing your fax line
Recommended fax setup for parallel-type phone systems
Recommended fax setup for serial-type phone systems
None
(You answered No to all questions.)
DSL service
(You answered Yes to question 1 only.)
PBX or ISDN system
(You answered Yes to question 2 only.)
Distinctive ring service
(You answered Yes to question 3 only.)
Voice calls
(You answered Yes to question 4 only.)
Voice calls and voice mail service
(You answered Yes to questions 4 and 7 only.)
Computer dial-up modem
(You answered Yes to question 5 only.)
Case A: Separate fax line (no voice calls received)
Case B: Set up the HP All­in-One with DSL
Case C: Set up the HP All­in-One with a PBX phone system or an ISDN line
Case D: Fax with a distinctive ring service on the same line
Case E: Shared voice/fax line
Case F: Shared voice/fax line with voice mail
Case G: Fax line shared with computer dial-up modem (no voice calls received)
Case A: Separate fax line (no voice calls received)
Case B: Set up the HP All­in-One with DSL
Case C: Set up the HP All-in-One with a PBX phone system or an ISDN line
Case D: Fax with a distinctive ring service on the same line
Case E: Shared voice/fax line
Case F: Shared voice/fax line with voice mail
Finish setup
Not applicable.
User Guide
Voice calls and computer dial-up modem
(You answered Yes to questions 4 and 5 only.)
Voice calls and answering machine
(You answered Yes to questions 4 and 6 only.)
Case H: Shared voice/fax line with computer dial-up modem
Case I: Shared voice/fax line with answering machine
Not applicable.
Not applicable.
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(continued)
Other equipment/ services sharing your fax line
Recommended fax setup for parallel-type phone systems
Recommended fax setup for serial-type phone systems
Finish setup
Voice calls, computer dial­up modem, and answering machine
(You answered Yes to
Case J: Shared voice/fax line with computer dial-up modem and answering machine
Not applicable.
questions 4, 5, and 6 only.)
Voice calls, computer dial­up modem, and voice mail service
Case K: Shared voice/fax line with computer dial-up modem and voice mail
Not applicable.
(You answered Yes to questions 4, 5, and 7 only.)
For additional fax setup information, in specific countries/regions, see the Fax Configuration website listed below.
Austria
www.hp.com/at/faxconfig
Germany www.hp.com/de/faxconfig
Switzerland (French) www.hp.com/ch/fr/faxconfig
Switzerland (German) www.hp.com/ch/de/faxconfig
United Kingdom www.hp.com/uk/faxconfig
Case A: Separate fax line (no voice calls received)
If you have a separate phone line on which you receive no voice calls, and you have no other equipment connected on this phone line, set up the HP All-in-One as described in this section.
38
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Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
To set up the HP All-in-One with a separate fax line
1. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
2. Turn on the Auto Answer setting.
3. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).
4. Run a fax test.
When the phone rings, the HP All-in-One will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.
Case B: Set up the HP All-in-One with DSL
If you have a DSL service through your telephone company, use the instructions in this section to connect a DSL filter between the telephone wall jack and the HP All-in­One. The DSL filter removes the digital signal that can interfere with the HP All-in­One, so the HP All-in-One can communicate properly with the phone line. (DSL might be called ADSL in your country/region.)
Finish setup
User Guide
Note If you have a DSL line and you do not connect the DSL filter, you will
not be able to send and receive faxes with the HP All-in-One.
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Back view of the HP All-in-One
1 Telephone wall jack
2 DSL filter and cord supplied by your DSL provider
3 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
To set up the HP All-in-One with DSL
1. Obtain a DSL filter from your DSL provider.
2. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
Finish setup
40
3. Connect the DSL filter cord to the telephone wall jack.
Note If you have other office equipment or services attached to this
phone line, such as a distinctive ring service, answering machine, or voice mail, see the appropriate section in this section for additional setup guidelines.
4. Run a fax test.
Case C: Set up the HP All-in-One with a PBX phone system or an ISDN line
If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure you do the following:
● If you are using either a PBX or an ISDN converter/terminal adaptor, connect the HP All-in-One to the port that is designated for fax and phone use. Also, make sure that the terminal adapter is set to the correct switch type for your country/ region, if possible.
Note Some ISDN systems allow you to configure the ports for specific
phone equipment. For example, you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes. If you have problems when connected to the fax/phone port of your ISDN
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converter, try using the port designated for multiple purposes; it might be labeled "multi-combi" or something similar.
● If you are using a PBX phone system, set the call waiting tone to "off".
Note Many digital PBX systems include a call-waiting tone that is set to
"on" by default. The call waiting tone will interfere with any fax transmission, and you will not be able to send or receive faxes with the HP All-in-One. Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call-waiting tone.
● If you are using a PBX phone system, dial the number for an outside line before dialing the fax number.
● Make sure you use the supplied cord to connect from the telephone wall jack to the HP All-in-One. If you do not, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, you can purchase a coupler from your local electronics store and extend it.
Case D: Fax with a distinctive ring service on the same line
If you subscribe to a distinctive ring service (through your telephone company) that allows you to have multiple phone numbers on one phone line, each with a different ring pattern, set up the HP All-in-One as described in this section.
User Guide
Finish setup
Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
To set up the HP All-in-One with a distinctive ring service
1. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
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Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
2. Turn on the Auto Answer setting.
3. Change the Distinctive Ring setting to match the pattern that the telephone
company assigned to your fax number.
Note By default, the HP All-in-One is set to answer all ring patterns. If
you do not set the Distinctive Ring to match the ring pattern assigned to your fax number, the HP All-in-One might answer both voice calls and fax calls or it might not answer at all.
4. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).
5. Run a fax test.
The HP All-in-One will automatically answer incoming calls that have the ring pattern you selected (Distinctive Ring setting) after the number of rings you selected (Rings
to Answer setting). Then it will begin emitting fax reception tones to the sending fax
machine and receive the fax.
Case E: Shared voice/fax line
If you receive both voice calls and fax calls at the same phone number, and you have no other office equipment (or voice mail) on this phone line, set up the HP All-in-One as described in this section.
Finish setup
42
Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
3 Telephone (optional)
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Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
To set up the HP All-in-One with a shared voice/fax line
1. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
2. Now you need to decide how you want the HP All-in-One to answer calls, automatically or manually:
– If you set up the HP All-in-One to answer calls automatically, it answers all
incoming calls and receives faxes. The HP All-in-One will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP All-in-One answers the call. To set up the HP All-in-One to answer calls automatically, turn on the
Auto Answer setting.
– If you set up the HP All-in-One to answer faxes manually, you must be
available to respond in person to incoming fax calls or the HP All-in-One cannot receive faxes. To set up the HP All-in-One to answer calls manually, turn off the Auto Answer setting.
3. Run a fax test.
4. Do one of the following, depending on your phone system: – If you have a parallel-type phone system, remove the white plug from the
port labeled 2-EXT on the back of the HP All-in-One, and then connect a phone to this port.
– If you have a serial-type phone system, you might plug your phone directly
on top of the HP All-in-One cable which has a wall plug attached to it.
If you pick up the phone before the HP All-in-One answers the call and hear fax tones from a sending fax machine, you will need to answer the fax call manually.
Finish setup
User Guide
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Case F: Shared voice/fax line with voice mail
If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your telephone company, set up the HP All­in-One as described in this section.
Note You cannot receive faxes automatically if you have a voice mail service
at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.
Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
Finish setup
44
To set up the HP All-in-One with voice mail
1. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
2. Turn off the Auto Answer setting.
3. Run a fax test.
You must be available to respond in person to incoming fax calls, or the HP All-in-One cannot receive faxes.
Case G: Fax line shared with computer dial-up modem (no voice calls received)
If you have a fax line on which you receive no voice calls, and you also have a computer dial-up modem connected on this line, set up the HP All-in-One as described in this section.
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Since your computer dial-up modem shares the phone line with the HP All-in-One, you will not be able to use both your modem and the HP All-in-One simultaneously. For example, you cannot use the HP All-in-One for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet.
Back view of the HP All-in-One
1 Telephone wall jack
2 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
3 Computer with modem
To set up the HP All-in-One with a computer dial-up modem
1. Remove the white plug from the port labeled 2-EXT on the back of the HP All-in­One.
2. Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP All-in-One.
3. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Finish setup
User Guide
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
4. If your modem software is set to receive faxes to your computer automatically, turn off that setting.
Note If you do not turn off the automatic fax reception setting in your
modem software, the HP All-in-One will not be able to receive faxes.
5. Turn on the Auto Answer setting.
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6. (Optional) Change the Rings to Answer setting to the lowest setting (two rings).
7. Run a fax test.
When the phone rings, the HP All-in-One will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.
Case H: Shared voice/fax line with computer dial-up modem
If you receive both voice calls and fax calls at the same phone number, and you also have a computer dial-up modem connected on this phone line, set up the HP All-in­One as described in this section.
Since your computer dial-up modem shares the phone line with the HP All-in-One, you will not be able to use both your modem and the HP All-in-One simultaneously. For example, you cannot use the HP All-in-One for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet.
There are two different ways to set up the HP All-in-One with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports.
● If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Finish setup
46
Example of a parallel splitter
● If your computer has two phone ports, set up the HP All-in-One as described below.
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Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Computer with modem
6 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-
LINE" port
To set up the HP All-in-One on the same phone line as a computer with two phone ports
1. Remove the white plug from the port labeled 2-EXT on the back of the HP All-in­One.
2. Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP All-in-One.
3. Connect a phone to the "OUT" port on the back of your computer dial-up modem.
4. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
Finish setup
User Guide
5. If your modem software is set to receive faxes to your computer automatically, turn off that setting.
Note If you do not turn off the automatic fax reception setting in your
modem software, the HP All-in-One will not be able to receive faxes.
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6. Now you need to decide how you want the HP All-in-One to answer calls, automatically or manually:
– If you set up the HP All-in-One to answer calls automatically, it answers all
incoming calls and receives faxes. The HP All-in-One will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP All-in-One answers the call. To set up the HP All-in-One to answer calls automatically, turn on the
Auto Answer setting.
– If you set up the HP All-in-One to answer faxes manually, you must be
available to respond in person to incoming fax calls or the HP All-in-One cannot receive faxes. To set up the HP All-in-One to answer calls manually, turn off the Auto Answer setting.
7. Run a fax test.
If you pick up the phone before the HP All-in-One answers the call and hear fax tones from a sending fax machine, you will need to answer the fax call manually.
Case I: Shared voice/fax line with answering machine
If you receive both voice calls and fax calls at the same phone number, and you also have an answering machine that answers voice calls at this phone number, set up the HP All-in-One as described in this section.
Finish setup
48
Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" port on your answering machine
3 "OUT" port on your answering machine
4 Telephone (optional)
5 Answering machine
6 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-LINE"
port
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To set up the HP All-in-One with a shared voice/fax line with answering machine
1. Remove the white plug from the port labeled 2-EXT on the back of the HP All-in­One.
2. Unplug your answering machine from the telephone wall jack, and connect it to the port labeled 2-EXT on the back of the HP All-in-One.
Note If you do not connect your answering machine directly to the HP All-
in-One, fax tones from a sending fax machine might be recorded on your answering machine, and you probably will not be able to receive faxes with the HP All-in-One.
3. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
4. (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.
Note If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler) to connect both the answering machine and telephone to the HP All-in-One. You can use standard phone cords for these connections.
User Guide
5. Turn on the Auto Answer setting.
6. Set your answering machine to answer after a low number of rings.
7. Change the Rings to Answer setting on the HP All-in-One to the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.)
8. Run a fax test.
When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP All-in-One monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the HP All-in-One will emit fax reception tones and receive the fax; if there are no fax tones, the HP All-in-One stops monitoring the line and your answering machine can record a voice message.
Case J: Shared voice/fax line with computer dial-up modem and answering machine
If you receive both voice calls and fax calls at the same phone number, and you also have a computer dial-up modem and answering machine connected on this phone line, set up the HP All-in-One as described in this section.
Since your computer dial-up modem shares the phone line with the HP All-in-One, you will not be able to use both your modem and the HP All-in-One simultaneously.
Finish setup
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For example, you cannot use the HP All-in-One for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet.
There are two different ways to set the HP All-in-One with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports.
● If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Example of a parallel splitter
● If your computer has two phone ports, set up the HP All-in-One as described below.
Finish setup
50
Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone (optional)
5 Answering machine
6 Computer with modem
7 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-
LINE" port
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To set up the HP All-in-One on the same phone line as a computer with two phone ports
1. Remove the white plug from the port labeled 2-EXT on the back of the HP All-in­One.
2. Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP All-in-One.
3. Unplug your answering machine from the telephone wall jack, and connect it to the port labeled 2-EXT on the back of the HP All-in-One.
Note If you do not connect your answering machine directly to the HP All-
in-One, fax tones from a sending fax machine might be recorded on your answering machine, and you probably will not be able to receive faxes with the HP All-in-One.
4. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
5. (Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.
Note If your answering machine does not let you connect an external
phone, you can purchase and use a parallel splitter (also known as a coupler) to connect both the answering machine and telephone to the HP All-in-One. You can use standard phone cords for these connections.
Finish setup
User Guide
6. If your modem software is set to receive faxes to your computer automatically, turn off that setting.
Note If you do not turn off the automatic fax reception setting in your
modem software, the HP All-in-One will not be able to receive faxes.
7. Turn on the Auto Answer setting.
8. Set your answering machine to answer after a low number of rings.
9. Change the Rings to Answer setting on the HP All-in-One to the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.)
10. Run a fax test.
When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP All-in-One monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the HP All-in-One will emit fax reception tones and receive the fax; if there are no fax
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tones, the HP All-in-One stops monitoring the line and your answering machine can record a voice message.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a computer dial-up modem on the same phone line, and subscribe to a voice mail service through your telephone company, set up the HP All-in-One as described in this section.
Note You cannot receive faxes automatically if you have a voice mail service
at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.
Since your computer dial-up modem shares the phone line with the HP All-in-One, you will not be able to use both your modem and the HP All-in-One simultaneously. For example, you cannot use the HP All-in-One for faxing if you are using your computer dial-up modem to send an e-mail or access the Internet.
There are two different ways to set up the HP All-in-One with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports.
● If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the front and two RJ-11 ports on the back. Do not use a 2-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the back.)
Finish setup
52
Example of a parallel splitter
● If your computer has two phone ports, set up the HP All-in-One as described below.
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Back view of the HP All-in-One
1 Telephone wall jack
2 "IN" phone port on your computer
3 "OUT" phone port on your computer
4 Telephone
5 Computer with modem
6 Use the phone cord supplied in the box with the HP All-in-One to connect to the "1-
LINE" port
To set up the HP All-in-One on the same phone line as a computer with two phone ports
1. Remove the white plug from the port labeled 2-EXT on the back of the HP All-in­One.
2. Find the phone cord that connects from the back of your computer (your computer dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled 2-EXT on the back of the HP All-in-One.
3. Connect a phone to the "OUT" port on the back of your computer dial-up modem.
4. Using the phone cord supplied in the box with the HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled 1­LINE on the back of the HP All-in-One.
Note If you do not use the supplied cord to connect from the telephone
wall jack to the HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.
Finish setup
User Guide
5. If your modem software is set to receive faxes to your computer automatically, turn off that setting.
Note If you do not turn off the automatic fax reception setting in your
modem software, the HP All-in-One will not be able to receive faxes.
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6. Turn off the Auto Answer setting.
7. Run a fax test.
You must be available to respond in person to incoming fax calls, or the HP All-in-One cannot receive faxes.

Change settings on the HP All-in-One to receive faxes

In order to receive faxes successfully, you need to change some settings on the HP All-in-One. If you are unsure which setting to choose for a specific fax option, see the fax setup information in the previous sections.
● Set the answer mode
● Set the number of rings before answering
● Change the answer ring pattern for distinctive ringing
Set the answer mode
The answer mode determines whether the HP All-in-One answers incoming calls or not.
● Turn on the Auto Answer setting if you want the HP All-in-One to answer faxes automatically. The HP All-in-One will answer all incoming calls and faxes.
● Turn off the Auto Answer setting if you want to receive faxes manually. You must be available to respond in person to the incoming fax call or the HP All-in­One will not receive faxes.
Finish setup
To set the answer mode
➔
Press Auto Answer to turn the light on or off, as appropriate for your setup. When the Auto Answer light is on, the HP All-in-One answers calls automatically. When the light is off, the HP All-in-One does not answer calls.
Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings should occur before the HP All-in-One automatically answers the incoming call.
The Rings to Answer setting is important if you have an answering machine on the same phone line as the HP All-in-One, because you want the answering machine to answer the phone before the HP All-in-One does. The number of rings to answer for the HP All-in-One should be greater than the number of rings to answer for the answering machine.
For example, set your answering machine to a low number of rings and the HP All-in­One to answer in the maximum number of rings. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP All-in-One will monitor the line. If the HP All-in-One detects fax tones, the HP All-in-One will receive the fax. If the call is a voice call, the answering machine will record the incoming message.
To set the number of rings before answering from the control panel
1. Press Setup.
2. Press 4, and then press 2.
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This selects Basic Fax Setup and then selects Rings to Answer.
3.
Enter the appropriate number of rings by using the keypad, or press
or
to
change the number of rings.
4. Press OK to accept the setting.
Change the answer ring pattern for distinctive ringing
Many phone companies offer a distinctive ringing feature that allows you to have several phone numbers on one phone line. When you subscribe to this service, each number will have a different ring pattern. You can set up the HP All-in-One to answer incoming calls that have a specific ring pattern.
If you connect the HP All-in-One to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or triple rings for a fax number. When the HP All-in-One detects the specified ring pattern, it will answer the call and receive the fax.
If you do not have a distinctive ring service, use the default ring pattern, which is All
Rings.
To change the distinctive ring pattern from the control panel
1. Verify that the HP All-in-One is set to answer fax calls automatically.
2. Press Setup.
3. Press 5, and then press 1. This selects Advanced Fax Setup and then selects Distinctive Ring.
4.
Press
to select an option, and then press OK.
When the phone rings with the ring pattern assigned to your fax line, the HP All-in­One answers the call and receives the fax.
Finish setup

Test your fax setup

You can test your fax setup to check the status of the HP All-in-One and to make sure it is set up properly for faxing. Perform this test after you have completed setting up the HP All-in-One for faxing. The test does the following:
● Tests the fax hardware
● Verifies the correct type of phone cord is connected to the HP All-in-One
● Checks that the phone cord is plugged into the correct port
● Checks for a dial tone
● Checks for an active phone line
● Tests the status of your phone line connection
The HP All-in-One prints a report with the results of the test. If the test fails, review the report for information on how to fix the problem and rerun the test.
To test your fax setup from the control panel
1. Set up the HP All-in-One for faxing according to your particular home or office setup instructions.
2. Insert the print cartridges and load full-size paper in the input tray before starting the test.
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3. Press Setup.
4. Press 6, then press 6 again. This selects the Tools menu and then selects Run Fax Test. The HP All-in-One displays the status of the test on the display and prints a report.
5. Review the report. – If the test passes and you are still having problems faxing, check the fax
settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing.
– If the test fails, review the report for more information on how to fix any
problems found.
6. After you pick up the fax report from the HP All-in-One, press OK. If necessary, resolve any problems found and rerun the test.

Set the fax header

The fax header prints your name and fax number on the top of every fax you send. HP recommends that you set up the fax header by using the software that you installed with the HP All-in-One. You can also set up the fax header from the control panel, as described here.
Note In some countries/regions the fax header information is a legal
requirement.
To set a default fax header from the control panel
1. Press Setup.
2. Press 4, and then press 1. This selects Basic Fax Setup and then selects Fax Header.
3. Enter your personal or company name, and then press OK.
4. Enter your fax number by using the numeric keypad, and then press OK.
Finish setup
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4

Load originals and load paper

You can load many different types and sizes of paper in the HP All-in-One, including letter or A4 paper, photo paper, transparencies, and envelopes. By default, the HP All­in-One is set to detect the size and type of paper you load in the input tray automatically and then adjust its settings to generate the highest quality output for that paper.
If you are using special papers, such as photo paper, transparency film, envelopes, or labels, or if you experience poor print quality using the Automatic setting, you can manually set the paper size and type for print and copy jobs.
● Load originals
● Choose papers for printing and copying
● Load paper
● Avoid paper jams

Load originals

You can load an original for a copy, fax, or scan job in the automatic document feeder or on the glass. Originals that are loaded in the automatic document feeder will automatically be fed into the HP All-in-One.
● Load an original in the automatic document feeder
● Load an original on the glass

Load an original in the automatic document feeder

You can copy, scan, or fax a single- or multiple-page letter-, A4- (up to 35 pages of plain paper), or legal-size document (up to 20 sheets of plain paper) by placing it in the document feeder tray.
User Guide
Caution Do not load photos in the automatic document feeder; this might
cause damage to your photos.
Note Some features, such as the Fit to Page copy feature, do not work when
you load your originals in the automatic document feeder. You must load your originals on the glass.
The automatic document feeder holds a maximum of 35 sheets of plain paper.
To load an original in the document feeder tray
1. Load your original, with the print side up, into the document feeder tray. Slide the paper into the automatic document feeder until you hear a beep or see a message on the display indicating that the HP All-in-One detected the pages you loaded.
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Tip For more help on loading originals in the automatic document feeder,
refer to the diagram engraved in the document feeder tray.
2. Slide the paper guides inward until they stop at the left and right edges of the paper.
Note Remove all originals from the document feeder tray before lifting the lid
on the HP All-in-One.

Load an original on the glass

You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass. If your original is legal-size or contains multiple full-size pages, load it in the automatic document feeder.
Note Many of the special features will not work correctly if the glass and lid
backing are not clean.
To load an original on the glass
1. Remove all originals from the document feeder tray, and then lift the lid on the HP All-in-One.
2. Load your original print side down in the right front corner of the glass.
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58
Tip For more help on loading an original, refer to the engraved guides
along the edge of the glass.
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3. Close the lid.

Choose papers for printing and copying

You can use different types and sizes of paper in the HP All-in-One. Review the following recommendations to get the best printing and copying quality. Whenever you change paper types or sizes, remember to change those settings.
● Recommended papers for printing and copying
● Papers to avoid

Recommended papers for printing and copying

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. If you are printing photos, for example, load HP Premium or HP Premium Plus photo paper in the input tray.
To order HP papers and other supplies, go to www.hp.com/learn/suresupply. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.
Note At this time, this portion of the HP website is available in English only.

Papers to avoid

Using paper that is too thin or too thick, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not fill in completely.
Papers to avoid for all print and copy jobs
● Any size paper other than those listed in the technical specifications chapter of your User Guide.
● Paper with cutouts or perforations (unless specifically designed for use with HP inkjet devices).
● Highly textured stock, such as linen. It might not print evenly, and the ink can bleed into these papers.
● Extremely smooth, shiny, or coated papers not specifically designed for the HP All-in-One. They can jam the HP All-in-One or repel the ink.
● Multi-part forms, such as duplicate and triplicate forms. They can wrinkle or get stuck, and the ink is more likely to smear.
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● Envelopes with clasps or windows. They can get stuck in the rollers and cause paper jams.
● Banner paper.
Additional papers to avoid when copying
● Envelopes.
● Transparency film other than HP Premium Inkjet Transparency Film or
HP Premium Plus Inkjet Transparency Film.
● Iron-On Transfers.
● Greeting card paper.

Load paper

This section describes the procedure for loading different types and sizes of paper into the HP All-in-One for your copies, printouts, or faxes.
● Load full-size paper
● Load 10 x 15 cm (4 x 6 inch) photo paper
● Load index cards
● Load envelopes
● Load other types of paper
Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper
flat in a resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP All-in-One.

Load full-size paper

You can load many types of letter, A4, or legal paper into the input tray of the HP All­in-One.
To load full-size paper
1. Remove the output tray.
2. Slide the paper-width guide to its outermost position.
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3. Tap a stack of paper on a flat surface to align the edges, and then check the paper for the following:
– Make sure it is free of rips, dust, wrinkles, and curled or bent edges. – Make sure all the paper in the stack is the same size and type.
4. Insert the stack of paper into the input tray with the short edge forward and the print side down. Slide the stack of paper forward until it stops.
Caution Make sure that the HP All-in-One is idle and silent when you
load paper into the input tray. If the HP All-in-One is servicing the print cartridges or otherwise engaged in a task, the paper stop inside the device might not be in place. You could push the paper too far forward, causing the HP All-in-One to eject blank pages.
Tip If you are using letterhead, insert the top of the page first with the
print side down. For more help on loading full-size paper and letterhead, refer to the diagram engraved in the base of the input tray.
5. Slide the paper-width guide inward until it stops at the edge of the paper. Do not overload the input tray; make sure the stack of paper fits within the input
tray and is no higher than the top of the paper-width guide.
Load originals and load paper
User Guide
6. Replace the output tray.
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7. Flip the tray extender up toward you.
Note When you use legal-size paper, leave the tray extender closed.

Load 10 x 15 cm (4 x 6 inch) photo paper

You can load 10 x 15 cm (4 x 6 inch) photo paper into the input tray of the HP All-in­One. For the best results, use 10 x 15 cm (4 x 6 inch) HP Premium Plus Photo Paper or HP Premium Photo Paper.
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62
Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper
flat in a resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP All-in-One.
For best results, set the paper type and paper size before copying or printing.
To load 10 x 15 cm ( 4 x 6 inch) photo paper with tab in the input tray
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert the stack of photo paper into the far-right side of the input tray with the short edge forward and the print side down. Slide the stack of photo paper forward until it stops. Load the photo paper so that the tabs are closest to you.
Tip For more help on loading small-size photo paper, refer to the guides
engraved in the base of the input tray for loading photo paper.
4. Slide the paper-width guide inward against the photo paper until it stops. Do not overload the input tray; make sure the stack of paper fits within the input
tray and is no higher than the top of the paper-width guide.
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5. Replace the output tray.

Load index cards

You can load index cards into the input tray of the HP All-in-One to print notes, recipes, and other text.
For best results, set the paper type and paper size before copying or printing.
To load index cards in the input tray
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert the stack of cards, print side down, into the far-right side of the input tray. Slide the stack of cards forward until it stops.
4. Slide the paper-width guide inward against the stack of cards until it stops. Do not overload the input tray; make sure the stack of cards fits within the input
tray and is no higher than the top of the paper-width guide.
5. Replace the output tray.

Load envelopes

You can load one or more envelopes into the input tray of the HP All-in-One. Do not use shiny or embossed envelopes or envelopes that have clasps or windows.
Note For specific details on how to format text for printing on envelopes,
consult the help files in your word processing software. For best results, consider using a label for the return address on envelopes.
To load envelopes
1. Remove the output tray.
2. Remove all paper from the input tray.
3. Insert one or more envelopes into the far-right side of the input tray with the envelope flaps up and on the left. Slide the stack of envelopes forward until it stops.
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Tip For more help on loading envelopes, refer to the diagram engraved
in the base of the input tray.
4. Slide the paper-width guide inward against the stack of envelopes until it stops. Do not overload the input tray; make sure the stack of envelopes fits within the
input tray and is not higher than the top of the paper-width guide.
5. Replace the output tray.

Load other types of paper

The following papers require extra attention to load them properly.
Note Not all paper sizes and paper types are available with all the functions
on the HP All-in-One. Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application. They are not available for copying or faxing. Papers that are only available for printing from a software application are indicated as such.
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64
HP Premium Inkjet Transparency Film and HP Premium Plus Inkjet Transparency Film
➔
Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the input tray first.
Note The HP All-in-One cannot automatically detect the paper size or
paper type. For best results, set the paper type to transparency film before printing or copying onto transparency film.
HP Iron-On Transfers (for printing only)
1. Flatten the transfer sheet completely before using it; do not load curled sheets.
Tip To prevent curling, keep transfer sheets sealed in the original
package until you are ready to use them.
2. Locate the blue stripe on the nonprinting side of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up.
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HP Greeting Cards, HP Photo Greeting Cards, or HP Textured Greeting Cards (for printing only)
➔
Insert a small stack of HP greeting card paper into the input tray with the print side down; slide the stack of cards forward until it stops.
Tip Make sure the area on which you want to print is inserted first, facing
down in the input tray.
HP Inkjet labels (for printing only)
1. Always use letter or A4 label sheets designed for use with HP inkjet devices (such as HP inkjet labels), and make sure that the labels are no more than two years old. Labels on older sheets might peel off when the paper is pulled through the HP All-in-One, causing subsequent paper jams.
2. Fan the stack of labels to make sure none of the pages are sticking together.
3. Place a stack of label sheets on top of full-size plain paper in the input tray, label side down. Do not insert labels one sheet at a time.
For best results, set the paper type and paper size before copying or printing.

Avoid paper jams

To help avoid paper jams, follow these guidelines.
● Remove printed papers from the output tray frequently.
● Prevent curled or wrinkled paper by storing all unused paper flat in a resealable
bag.
● Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.
● Do not combine different paper types and paper sizes in the input tray; the entire stack of paper in the input tray must be the same size and type.
● Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure the paper-width guide does not bend the paper in the input tray.
● Do not force paper too far forward in the input tray.
● Use paper types that are recommended for the HP All-in-One. For more
information, see Choose papers for printing and copying.
● Do not leave originals on the glass. If you load an original in the automatic document feeder while there is already an original on the glass, the original can jam in the automatic document feeder.
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5

Print from your computer

The HP All-in-One can be used with any software application that allows printing. You can print a range of projects, such as borderless images, newsletters, greeting cards, iron-on transfers, and posters.
● Print from a software application
● Change the print settings
● Stop a print job

Print from a software application

Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You need to change the settings manually only when you change print quality, print on specific types of paper or transparency film, or use special features.
To print from a software application (Windows)
1. Make sure you have paper loaded in the input tray.
2. On the File menu in your software application, click Print.
3. Make sure the HP All-in-One is the selected printer.
4. If you need to change settings, click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
5. Select the appropriate options for your print job by using the features available in the Advanced, Paper/Quality, Effects, Finishing, and Color tabs.
6. Click OK to close the Properties dialog box.
7. Click Print or OK to begin printing.
Print
User Guide
To print from a software application (Mac)
1. Make sure you have paper loaded in the input tray.
2. From the File menu in your software application, choose Page Setup.
3. Make sure the HP All-in-One is the selected printer.
4. Specify the page attributes: – Choose the paper size.
– Select the orientation. – Enter the scaling percentage.
5. Click OK.
6. From the File menu in your software application, choose Print. The Print dialog box appears, and the Copies & Pages panel opens.
7. Change the print settings for each option in the pop-up menu, as appropriate for your project.
8. Click Print to begin printing.
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Change the print settings

You can customize the print settings of the HP All-in-One to handle nearly any print task.
Print

Windows users

Before you change print settings, you should decide if you want to change the settings for the current print job only, or if you want to make the settings the defaults for all future print jobs. How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job.
To change the print settings for all future jobs
1. In the HP Solution Center, click Settings, point to Print Settings, and then click
Printer Settings.
2. Make changes to the print settings, and click OK.
To change the print settings for the current job
1. On the File menu in your software application, click Print.
2. Make sure the HP All-in-One is the selected printer.
3. Click the button that opens the Properties dialog box. Depending on your software application, this button might be called Properties,
Options, Printer Setup, Printer, or Preferences.
4. Make changes to the print settings, and click OK.
5. Click Print or OK in the Print dialog box to print the job.

Mac users

Use the Page Setup and Print dialog boxes to change the settings for your print job. Which dialog box you use depends on which setting you want to change.
To change the paper size, orientation, or scaling percentage
1. From the File menu in your software application, choose Page Setup.
2. Make sure the HP All-in-One is the selected printer.
3. Make changes to the paper size, orientation, and scaling percentage settings, and click OK.
To change all other print settings
1. From the File menu in your software application, choose Print.
2. Make sure the HP All-in-One is the selected printer.
3. Make changes to the print settings, and click Print to print the job.

Stop a print job

Although you can stop a print job from either the HP All-in-One or the computer, HP recommends you stop it from the HP All-in-One for best results.
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To stop a print job from the HP All-in-One
➔
Press Cancel on the control panel. If the print job does not stop, press Cancel again.
It can take a few moments for printing to be cancelled.
Print
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6

Use the fax features

You can use the HP All-in-One to send and receive faxes, including color faxes. You can set up speed dial entries to send faxes quickly and easily to frequently used numbers. From the control panel, you can also set a number of fax options, such as resolution and the contrast between lightness/darkness on the faxes you send.
Note Before you begin faxing, make sure you have set up the HP All-in-One
properly for faxing. You might have already done this as part of the initial setup, by using either the control panel or the software that came with the HP All-in-One.
You can verify the fax is set up correctly by running the fax setup test from the control panel. You can access this test from the Setup menu.
● Send a fax
● Receive a fax
● Print reports
● Stop faxing

Send a fax

You can send a fax in a variety of ways. Using the control panel, you can send a black­and-white or color fax from the HP All-in-One. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before sending the fax.
● Send a basic fax
● Send a fax manually from a phone
● Send a fax using monitor dialing

Send a basic fax

You can easily send a single- or multiple-page black-and-white fax by using the control panel, as described here.
Note If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
Tip You can also send a fax manually from a phone or by using monitor
dialing. These features allow you to control the pace of your dialing. They are also useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing.
Fax
User Guide
To send a basic fax from the control panel
1. Load your originals print side up into the document feeder tray. If you are sending a single-page fax, such as a photograph, you can also load your original print side down on the glass.
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Note If you are sending a multiple-page fax, you must load the originals
in the document feeder tray. You cannot fax a multiple-page document from the glass.
2. Enter the fax number by using the keypad, press Speed Dial or a one-touch speed dial button to select a speed dial, or press Redial/Pause to redial the last number dialed.
Tip To add a pause in the fax number you are entering, press Redial/
Pause, or press the Symbols (*) button repeatedly, until a dash (-)
appears on the display.
3. Press Start Fax Black. – If the device detects an original loaded in the automatic document
feeder, the HP All-in-One sends the document to the number you entered.
– If the device does not detect an original loaded in the automatic
document feeder, the Fax from glass? prompt appears. Make sure your original is loaded print side down on the glass, and then press 1 to select Yes.
Fax
Tip If the recipient reports issues with the quality of the fax you sent, you
can try changing the resolution or contrast of your fax.

Send a fax manually from a phone

You can initiate a fax call from a telephone on the same phone line as the HP All-in­One if you are more comfortable using the keypad on your phone, rather than using the keypad on the control panel of the HP All-in-One. This method of sending a fax is called manually sending a fax. When you send a fax manually, you can hear the dial tones, telephone prompts, or other sounds through the handset on your telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer the phone, or the fax machine might take the call. If a person answers the phone, you can speak with the recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to the fax machine when you hear the fax tones from the receiving fax machine.
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To send a fax manually from a phone
1. Load your originals print side up into the document feeder tray.
Note This feature is not supported if you load your originals on the glass.
You must load your originals in the document feeder tray.
2. Dial the number by using the keypad on the phone that is connected to the HP All­in-One.
Note Do not use the keypad on the control panel of the HP All-in-One
when manually sending a fax. You must use the keypad on your phone to dial the recipient's number.
3. If the recipient answers the telephone, you can engage in a conversation before sending your fax.
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Note If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. Once you are ready to send the fax, press Start Fax Black or Start Fax Color.
Note If prompted, press 1 to select Send Fax, and then press Start Fax
Black or Start Fax Color again.
If you were speaking with the recipient before sending the fax, inform the recipient that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you want to continue speaking with the recipient, remain on the line until the fax transmission is complete.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone. When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds through the speakers on the HP All-in­One. This enables you to respond to prompts while dialing, as well as control the pace of your dialing.
Tip If you do not enter your calling card PIN fast enough, the HP All-in-One
might start sending fax tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you can create a speed dial entry to store the PIN for your calling card.
Fax
User Guide
Note Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the control panel
1. Load your originals print side up into the document feeder tray. If you are sending a single-page fax, such as a photograph, you can also load your original print side down on the glass.
Note If you are sending a multiple-page fax, you must load the originals
in the document feeder tray. You cannot fax a multiple-page document from the glass.
2. Press Start Fax Black or Start Fax Color. – If the device detects an original loaded in the automatic document
feeder, you will hear a dial tone.
– If the device does not detect an original loaded in the automatic
document feeder, the Fax from glass? prompt appears. Make sure your original is loaded on the glass, and then press 1 to select Yes.
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Receive a fax

Fax
3. Once you hear the dial tone, enter the number by using the keypad on the control panel.
4. Follow any prompts that might occur.
Tip If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, press
Speed Dial or a one-touch speed dial button to select the speed dial entry
where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
The HP All-in-One can receive faxes automatically or manually. If you turn off the
Auto Answer option, you will need to receive faxes manually. If you turn on the Auto Answer option (the default setting), the HP All-in-One automatically answers
incoming calls and receives faxes after the number of rings specified by the Rings to
Answer setting. (The default Rings to Answer setting is five rings.)
You can receive faxes manually from a phone that is:
● Directly connected to the HP All-in-One (on the 2-EXT port)
● On the same telephone line, but not directly connected to the HP All-in-One
If you receive a legal-size fax and the HP All-in-One is not currently set to use legal­size paper, the device reduces the fax so that it fits on the paper that is loaded in the HP All-in-One. If you have disabled the Automatic Reduction feature, the HP All-in­One prints the fax on two pages.
● Receive a fax manually
● Set up backup fax reception
● Reprint received faxes from memory
Note If you installed a photo print cartridge for printing photos, you might
want to replace it with the black print cartridge when receiving faxes.

Receive a fax manually

When you are on the phone, the person you are speaking with can send you a fax while you are still connected. This is referred to as manual faxing. Use the instructions in this section to receive a manual fax.
You can receive faxes manually from a phone that is:
● Directly connected to the HP All-in-One (on the 2-EXT port)
● On the same phone line, but not directly connected to the HP All-in-One
Note In some countries/regions that use serial-type phone systems, the
phone cord that came with the HP All-in-One might have an additional wall plug attached to it. This enables you to connect other telecom devices to the wall jack where you plug in the HP All-in-One.
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To receive a fax manually
1. Make sure the HP All-in-One is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
3. Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP All-in-One answers. Or, turn off the Auto Answer setting so that the HP All-in-One does not automatically answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following: a. Press Start Fax Black or Start Fax Color on the control panel of the HP All-
in-One.
b. When prompted, press 2 to select Fax Receive. c. After the HP All-in-One begins to receive the fax, you can hang up the phone
or remain on the line. The phone line is silent during fax transmission.
If you are not close enough to the HP All-in-One to reach the control panel, wait several seconds, and then press 1 2 3 on your phone. If the HP All-in-One does not begin receiving the fax, wait several more seconds and press 1 2 3 again. After the HP All-in-One begins to receive the fax, you can hang up the phone.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP All­in-One to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives.
The following Backup Fax Reception modes are available:
Fax
User Guide
On
The default setting. When Backup Fax Reception is On, the HP All-in-One stores all faxes it receives in memory. This enables you to reprint up to eight of the most recently printed faxes if they are still saved in memory.
Note 1 When the memory gets low, the HP All-in-One
overwrites the oldest, printed faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the HP All-in-One will stop answering incoming fax calls.
Note 2 If you receive a fax that is too large, such as a very
detailed color photo, it might not be stored in memory due to memory limitations.
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Fax
Chapter 6
(continued)
On Error Only Causes the HP All-in-One to store faxes in memory only if there
is an error condition that prevents the HP All-in-One from printing the faxes (for example, if the HP All-in-One runs out of paper). The HP All-in-One will continue to store incoming faxes as long as there is memory available. (If the memory becomes full, the HP All-in-One will stop answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically and are then deleted from memory.
Off Means that faxes are never stored in memory. (You might want
to turn off Backup Fax Reception for security purposes, for example.) If an error condition occurs that prevents the HP All-in­One from printing (for example, the HP All-in-One runs out of paper), the HP All-in-One will stop answering incoming fax calls.
Note If Backup Fax Reception is enabled and you turn off the HP All-in-
One, all faxes stored in memory are deleted, including any unprinted faxes that you might have received while the HP All-in-One was in an error condition. You will need to contact the senders to ask them to resend any unprinted faxes. For a list of the faxes you have received, print the Fax Log. The Fax
Log is not deleted when the HP All-in-One is turned off.
To set backup fax reception from the control panel
1. Press Setup.
2. Press 5, and then press 5 again. This selects Advanced Fax Setup and then selects Backup Fax Reception.
3.
Press
to select On, On Error Only, or Off.
4. Press OK.

Reprint received faxes from memory

If you set the Backup Fax Reception mode to On, the HP All-in-One stores faxes it receives in memory, whether the device has an error condition or not.
Note After the memory becomes full, the HP All-in-One overwrites the oldest,
printed faxes as it receives new faxes. If all the stored faxes are unprinted, the HP All-in-One will not receive any more fax calls until you print or delete the faxes from memory. You might also want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most recently printed faxes, if they are still in memory. For example, you might need to reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the control panel
1. Make sure you have paper loaded in the input tray.
2. Press Setup.
3. Press 6, and then press 5. This selects Tools and then selects Reprint Faxes in Memory.
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The faxes are printed in the reverse order they were received with the most recently received fax printed first, and so on.
4. If you want to stop reprinting the faxes in memory, press Cancel.
To delete all the faxes in memory from the control panel
➔
Turn off the HP All-in-One by pressing the On button. All faxes stored in memory will be deleted from memory when you turn off the
power to the HP All-in-One.

Print reports

You can set up the HP All-in-One to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about the HP All-in-One.
By default, the HP All-in-One is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the display after each transaction.
● Print fax confirmation reports
● Print fax error reports
Note You can also delete any faxes stored in memory by selecting Clear
Fax Log from the Tools menu. To do so, press Setup, press 6, and then
press 7.
Fax

Print fax confirmation reports

If you need printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes. Select either On
Fax Send or Send & Receive.
The default fax confirmation setting is Off. This means that the HP All-in-One will not print a confirmation report for each fax sent or received. A confirmation message indicating whether a fax was successfully sent appears briefly on the display after each transaction.
To enable fax confirmation from the control panel
1. Press Setup.
2. Press 2, and then press 3. This selects Print Report and then selects Fax Confirmation.
3.
Press
User Guide
to select one of the following, and then press OK.
Off
On Fax Send Prints a fax confirmation report for every fax you send.
Does not print a fax confirmation report when you send and receive faxes successfully. This is the default setting.
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On Fax Receive Prints a fax confirmation report for every fax you receive.

Print fax error reports

You can configure the HP All-in-One so that it automatically prints a report when there is an error during transmission or reception.
To set the HP All-in-One to print fax error reports automatically
1. Press Setup.
Fax
2. Press 2, and then press 3.
3.
Send & Receive
Tip If you choose On Fax Send or Send & Receive, and scan your fax
to send from memory, you can include an image of the first page of the fax on the Fax Sent Confirmation report. Press Setup, press 2, and then press 2 again. Select On from the Image on Fax Send Report menu.
This selects Print Report and then selects Fax Error Report. Press
to select one of the following, and then press OK.
Send & Receive
Off Does not print any fax error reports.
On Fax Send Prints whenever there is a transmission error.
On Fax Receive Prints whenever there is a receiving error.
Prints a fax confirmation report for every fax you send and receive.
Prints whenever there is any kind of fax error. This is the default setting.

Stop faxing

You can cancel a fax you are sending or receiving at any time.
To stop faxing from the control panel
➔
Press Cancel on the control panel to stop a fax you are sending or receiving. If the HP All-in-One does not stop faxing, press Cancel again.
The HP All-in-One prints any pages it has already started printing and then cancels the remainder of the fax. This can take a few moments.
To cancel a number you are dialing
➔
Press Cancel to cancel a number you are currently dialing.
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7

Use the copy features

The HP All-in-One enables you to produce high-quality color and black-and-white copies on a variety of paper types, including transparencies. You can enlarge or reduce the size of an original to fit a specific paper size, adjust the darkness of the copy, and use special features to make high-quality copies of photos, including borderless copies.
Tip For the best copy performance on standard copy projects, set the paper
size to Letter or A4, the paper type to Plain Paper, and the copy quality to Fast.
● Make a copy
● Change the copy settings
● Make a 10 x 15 cm (4 x 6 inch) borderless copy of a photo
● Stop copying

Make a copy

You can make quality copies from the control panel. Load multiple-page originals into the document feeder tray.
To make a copy from the control panel
1. Make sure you have paper loaded in the input tray.
2. Load your original print side down on the right front corner of the glass or print side up in the document feeder tray. If you use the document feeder tray, place the pages so that the top edge of the document goes in first.
3. Do one of the following: – Press Start Copy Black to initiate a black-and-white copy job.
– Press Start Copy Color to initiate a color copy job.
Copy
Note If you have a color original, pressing Start Copy Black produces a
black-and-white copy of the color original, while pressing Start Copy
Color produces a full-color copy of the color original.

Change the copy settings

You can customize the copy settings of the HP All-in-One to handle nearly any task.
When you change copy settings, the changes are for the current copy job only. You must set the changes as defaults for the settings to apply to all future copy jobs.
To change the copy settings for the current job only
1. In the Copy area, press Menu repeatedly to display the appropriate options. The following options are available:
– Number of Copies – Copy Paper Size
User Guide
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– Paper Type – Lighter / Darker – Enhancements
– Set New Defaults
2.
Press the
3. Do one of the following:
– To change more settings, press Menu.
This selects the current setting and displays the next option.
– To start the copy job, press Start Copy Color or Start Copy Black.
To save the current settings as defaults for future jobs
1. Make any needed changes to the settings in the Copy Menu.
2. In the Copy area, press Menu repeatedly until Set New Defaults appears.
3.
Press
until the appropriate setting appears.
until Yes appears and then press OK.

Make a 10 x 15 cm (4 x 6 inch) borderless copy of a photo

For the best quality when copying a photo, load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement. You might also want to use the photo print cartridge for superior print quality. With the tri­color and photo print cartridges installed, you have a six-ink system.
To make a borderless copy of a photo from the control panel
1. Load 10 x 15 cm (4 x 6 inch) photo paper in the input tray.
2. Load your original photo print side down on the right front corner of the glass. Position the photo on the glass so the long edge of the photo is along the front edge of the glass, as indicated by the engraved guides along the edge of the glass.
Copy
80
3. Press Start Copy Black or Start Copy Color. The HP All-in-One makes a 10 x 15 cm (4 x 6 inch) borderless copy of your
original photo.
Note You can remove the tab from the copy of your photo once the ink
has completely dried.
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Tip If the output is not borderless set the paper type to Premium Photo,
and then try making the copy again.

Stop copying

To stop copying
➔
Press Cancel on the control panel.
User Guide
Copy
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Copy
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8

Use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan almost anything (photos, magazine articles and text documents), as long as you are careful not to scratch the glass on the HP All-in-One.
You can use the scanning features of the HP All-in-One to do the following:
● Scan text from an article into your word processor and quote it in a report.
● Print business cards and brochures by scanning a logo and using it in your
publishing software.
● Send photos to friends and relatives by scanning your favorite prints and including them in e-mail messages.
● Create a photographic inventory of your house or office.
● Archive treasured photos in an electronic scrapbook.
● Scan an image
● Stop scanning

Scan an image

You can start a scan from your computer or from the HP All-in-One. This section explains how to scan from the control panel of the HP All-in-One only.
To use the scan features, the HP All-in-One and computer must be connected and turned on. The HP Photosmart Software (Windows) or HP Photosmart Mac Software (Mac) must also be installed and running on your computer prior to scanning.
● On a Windows computer, look for the HP Digital Imaging Monitor icon in the Windows system tray (at the lower right side of the screen, near the time) to verify the software is running.
User Guide
Note Closing the HP Digital Imaging Monitor icon in the Windows
system tray can cause the HP All-in-One to lose some of its scan functionality and result in the No Connection error message. If this happens, you can restore full functionality by restarting your computer or by starting the HP Photosmart Software.
● On a Mac, the software is always running.
Tip You can use the HP Photosmart Software (Windows) or HP Photosmart
Mac Software (Mac) to scan images, including panorama images. Using this software, you can also edit, print, and even share your scanned images. For more information, see the onscreen Help that came with the HP All-in-One.
Scan
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To scan to a computer
1. Load your original print side down on the right front corner of the glass or print side up in the document feeder tray.
2. Press Scan To. – If the HP All-in-One is directly connected to a computer with a USB cable, a
list of destinations, including software applications, appears on the display. Skip to step 4.
– If the HP All-in-One is network-connected, the Scan Menu appears on the
display. Continue to the next step.
3. If the HP All-in-One is connected to one or more computers on a network, do the following:
a. Press OK to select Select Computer.
A list of the computers connected to the HP All-in-One appears on the display.
Note The Select Computer menu might list computers with a USB
connection in addition to those connected through the network.
b.
Press OK to select the default computer, or press
computer, and then press OK. The Scan To menu appears on the display, listing the applications on the selected computer.
4.
Press OK to select the default application to receive the scan, or press select a different application, and then press OK.
A preview image of the scan appears on your computer, where you can edit it.
5. Make any edits to the preview image, and then click Accept when you are finished. The HP All-in-One sends the scan to the selected application.
to select a different
to

Stop scanning

To stop scanning
➔
Scan
84
Press Cancel on the control panel.
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9

Use the photo and video features

The HP All-in-One can access your memory cards or storage devices so you can print, store, manage, and share your photos. You can insert the memory card into the HP All-in-One, or connect a storage device (such as a USB keychain drive) or digital camera to the front USB port, letting the HP All-in-One read the contents. You can also connect a digital camera with PictBridge mode to the front USB port to print photos directly from your camera.
● Insert a memory card
● Connect a digital camera
● Connect a storage device
● Select photos and videos for printing
● Print selected photos and videos
● Print photos using a proof sheet

Insert a memory card

If your digital camera uses a memory card to store photos, you can insert the memory card in the HP All-in-One to print or save your photos.
Caution Attempting to remove a memory card while it is being accessed can
damage files on the card. You can safely remove a card only when the photo light is not blinking. Also, never insert more than one memory card at a time as this can also damage files on the memory cards.
Photos and videos
User Guide
The HP All-in-One supports the memory cards described below. Each type of memory card can only be inserted in the appropriate slot for that card.
● Top slot: xD-Picture Card
● Second slot from top: Memory Stick, Magic Gate Memory Stick, Memory Stick
Duo (with user-supplied adapter), Memory Stick Pro
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● Third slot from top: CompactFlash (I, II)
● Bottom slot: Secure Digital, MultiMediaCard (MMC), Secure MultiMedia Card
To insert a memory card
1. Turn the memory card so that the label faces up, and the contacts are facing the HP All-in-One.
Photos and videos
2. Insert the memory card into the corresponding memory card slot.

Connect a digital camera

The HP All-in-One supports the PictBridge mode, which enables you to connect any camera in PictBridge mode to the front USB port and print photos contained on the memory card in the camera. See the documentation that came with your camera to find out if it supports PictBridge.
The front USB port is located next to the memory card slots:
If your camera is not in PictBridge mode or does not support PictBridge, you can still access photos in the camera by using the camera in storage device mode.
After you successfully connect your camera in PictBridge mode to the HP All-in-One, you can print your photos. Make sure the size of the paper loaded in the HP All-in­One matches the setting on your camera. If the paper size setting on your camera is set to the default, the HP All-in-One uses the paper that is currently loaded in the input tray. Refer to the user guide that came with your camera for detailed information on printing directly from the camera using PictBridge.
To print photos from a camera with PictBridge
1. Connect your camera to the front USB port on the HP All-in-One using the USB cable supplied with your camera.
2. Turn on your camera and make sure it is in PictBridge mode.
Note Check your camera documentation to verify how to change the
USB mode to PictBridge. Different cameras use different terms to describe PictBridge mode. For instance, some cameras have a digital
camera setting and a disk drive setting. In this instance, the digital camera setting is the PictBridge mode setting.

Connect a storage device

You can connect a storage device such as a keychain drive, portable hard drive, or a digital camera in storage mode to the front USB port on the HP All-in-One. The front USB port is located next to the memory card slots:
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Note Digital cameras that are in storage mode can be attached to the front
USB port. The HP All-in-One treats cameras in this mode as a normal storage device. Digital cameras in storage mode are referred to as storage devices throughout this section.
Check your camera documentation to verify how to change the USB mode to storage mode. Different cameras use different terms to describe the storage mode. For instance, some cameras have a digital camera setting and a disk drive setting. In this instance, the disk drive setting is the storage mode setting. If storage mode does not work on your camera, you might need to upgrade the camera firmware. For more information, see the documentation that came with the camera.
Once you have connected the storage device, you can do the following with the files stored on your storage device:
● Transfer the files to your computer
● View photos
● Edit photos and videos using the control panel
● Print photos on the HP All-in-One
● Send photos and videos to your friends and family
Photos and videos
Caution Never attempt to disconnect a storage device while it is being
accessed. Doing so can damage files on the storage device. You can safely remove a storage device only when the status light next to the memory card slots is not blinking.

Select photos and videos for printing

You can use the control panel on the HP All-in-One to select photos and videos for printing.
To select individual photos and videos
1. Insert a memory card into the appropriate slot on the HP All-in-One, or connect a storage device to the front USB port.
2. In the Photo area, press Menu repeatedly until Select Photos appears.
User Guide
3.
Press
4.
Press
to select Custom, and then press OK.
to scroll to the photo or video file you want to select.
or
Note From the control panel on the HP All-in-One, you can only access
the following types of image files: JPEG, TIFF, MPEG-1, AVI, and Quicktime. To print other types of files, transfer the files from your memory card or storage device to your computer and use the HP Photosmart Software.
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Tip You can press and hold down
photos and videos.
5. Press OK to select the photo or video currently shown on the display.
A check mark appears next to the selected photo or video.
6. Repeat the previous steps to select as many photos or videos as you want.
Photos and videos
To deselect photos and videos
➔
Do one of the following: – Press OK to deselect the currently selected photo or video shown on the
display.
– Press Cancel to deselect all photos and videos and return to the idle screen.

Print selected photos and videos

You can print selected photos or video frames directly from the control panel without using a proof sheet.
Note If you have selected a video file, only the first frame of the video will print.
To print selected photos and videos
1. Insert a memory card into the appropriate slot on the HP All-in-One, or connect a storage device to the front USB port.
2. In the Photo area, press Menu repeatedly until Select Photos appears.
3.
Press
4.
Press
time. Press and hold
to select Custom, and then press OK.
or
to move backward or forward through the photos, one photo at a
or to move rapidly through the photos.
or
to quickly navigate through all
Note From the control panel on the HP All-in-One, you can only access
the following types of image files: JPEG, TIFF, MPEG-1, AVI, and Quicktime. To print other types of files, transfer the files from your memory card or storage device to your computer and use the HP Photosmart Software.
5. When the photo you want to print appears, press OK. A check mark appears next to the selected photo.
6. In the Photo area, press Menu and then modify the photo print options as desired.
7. In the Photo area, press Print Photos to print the selected photos.

Print photos using a proof sheet

A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card or storage device without the need for a computer. A proof sheet, which might be several pages long, shows thumbnail views of photos stored on the memory card. The file name, index number, and date appear under each thumbnail. Proof sheets are also a quick way to create a printed catalog of your photos.
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Note 1 You cannot print a proof sheet of photos on a camera in PictBridge
mode. The camera must be in storage mode.
Note 2 From the control panel on the HP All-in-One, you can only access the
following types of image files: JPEG, TIFF, MPEG-1, AVI, and Quicktime. To print other types of files, transfer the files from your memory card or storage device to your computer and use the HP Photosmart Software.
In order to print photos from a proof sheet you must complete the following tasks, explained in detail in the procedures below.
● Print a proof sheet of the images on your memory card or storage device
● Complete the proof sheet
● Scan the proof sheet
Photos and videos
User Guide
To print a proof sheet
1. Insert a memory card into the appropriate slot on the HP All-in-One, or connect a storage device to the front USB port.
2. In the Photo area, press Proof Sheet, and then press OK. This selects the Proof Sheet Menu and then selects Print Proof Sheet.
Note Depending on how many photos are on the memory card, the time
it takes to print a proof sheet can vary greatly.
3. If there are more than 20 photos on the card, the Select Photos menu appears. Press
to select one of the following:
– All – Custom
If you select a video, only the first frame of the video will print on the proof sheet.
4.
If you choose Custom, press
or
until the photo number for the first photo
appears, then press OK.
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Chapter 9
Photos and videos
Note You can erase photo numbers by pressing
5.
Press
or
until the photo number for the last photo appears, then press OK.
to backspace.
6. Complete the proof sheet.
To complete a proof sheet
1. Select the photos to print by using a dark pen or pencil to fill in the circles located under the thumbnail images on the proof sheet.
Note If you select a video on the proof sheet, only the first frame of the
video will be printed.
2. Select one layout style by filling in a circle in step 2 of the proof sheet.
Note If you need more control over print settings than the proof sheet
provides, you can print photos directly from the control panel.
3. Scan the proof sheet.
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To scan a completed proof sheet
1. Load the proof sheet print side down on the right front corner of the glass. Make sure the sides of the proof sheet touch the right and front edges. Close the lid.
2. Load photo paper in the input tray. Make sure the same memory card or storage device you used to print the proof sheet is still inserted or connected to the HP All­in-One when you scan that proof sheet.
3. In the Photo area, press Proof Sheet. The Proof Sheet Menu appears.
4.
Press
until Scan Proof Sheet appears, then press OK.
The HP All-in-One scans the proof sheet and prints the selected photos.
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10

Maintain the HP All-in-One

The HP All-in-One requires little maintenance. Sometimes you might want to clean the glass and lid backing to remove surface dust and ensure that your copies and scans remain clear. You will also need to replace, align, or clean your print cartridges from time to time. This section provides instructions for keeping the HP All-in-One in top working condition. Perform these simple maintenance procedures as necessary.
● Clean the HP All-in-One
● Print a self-test report
● Work with print cartridges

Clean the HP All-in-One

To ensure that your copies and scans remain clear, you might need to clean the glass and lid backing. You might also want to dust the exterior of the HP All-in-One.
● Clean the glass
● Clean the lid backing
● Clean the exterior

Clean the glass

Glass that is dirty from fingerprints, smudges, hair, and dust on the main glass surface slows down performance and affects the accuracy of features such as Fit to Page.
In addition to the main glass surface, you might also need to clean the small glass strip inside the automatic document feeder. Streaks can occur if the glass strip inside the automatic document feeder is dirty.
Maintain the HP All-in-One
User Guide
To clean the glass
1. Turn off the HP All-in-One, unplug the power cord, and raise the lid.
Note Depending how long the HP All-in-One is unplugged, the date and
time might be erased. You might need to reset the date and time later, when you plug the power cord back in.
2. Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner.
Caution Do not use abrasives, acetone, benzene, or carbon
tetrachloride on the glass, since they can damage it. Do not place or spray liquid directly on the glass. The liquid might seep under the glass and damage the device.
3. Dry the glass with a chamois or cellulose sponge to prevent spotting.
4. Plug in the power cord, and then turn on the HP All-in-One.
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Maintain the HP All-in-One
To clean the glass strip inside the automatic document feeder
1. Turn off the HP All-in-One, and unplug the power cord.
Note Depending how long the HP All-in-One is unplugged, the date and
time might be erased. You might need to reset the date and time later, when you plug the power cord back in.
2. Lift the cover of the automatic document feeder.
3. Raise the lid, as if you were loading an original on the glass.
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4. Lift the automatic document feeder mechanism.
There is a glass strip under the automatic document feeder.
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5. Clean the glass strip with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner.
Caution Do not use abrasives, acetone, benzene, or carbon
tetrachloride on the glass, since they can damage it. Do not place or spray liquid directly on the glass. The liquid might seep under the glass and damage the device.
6. Lower the automatic document feeder mechanism, and then close the cover of the automatic document feeder.
7. Close the lid.
8. Plug in the power cord, and then turn on the HP All-in-One.

Clean the lid backing

Minor debris can accumulate on the white document backing located underneath the lid of the HP All-in-One.
To clean the lid backing
1. Turn off the HP All-in-One, unplug the power cord, and raise the lid.
Note Depending how long the HP All-in-One is unplugged, the date and
time might be erased. You might need to reset the date and time later, when you plug the power cord back in.
2. Clean the white document backing with a soft cloth or sponge slightly moistened with a mild soap and warm water. Wash the backing gently to loosen debris. Do not scrub the backing.
3. Dry the backing with a chamois or soft cloth.
Maintain the HP All-in-One
User Guide
Caution Do not use paper-based wipes, as these might scratch the
backing.
4. If further cleaning is needed, repeat the previous steps using isopropyl (rubbing) alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual alcohol.
Caution Be careful not to spill alcohol on the glass or exterior of the
HP All-in-One, as this might damage the device.
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Chapter 10

Clean the exterior

Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the case. The interior of the HP All-in-One does not require cleaning. Keep fluids away from the control panel and the interior of the HP All-in-One.
Caution To avoid damage to the exterior of the HP All-in-One, do not use
alcohol or alcohol-based cleaning products.

Print a self-test report

If you are experiencing problems with printing, print a self-test report before you replace the print cartridges. This report provides useful information on several aspects of your device, including your print cartridges.
To print a self-test report
1. Load letter, A4, or legal unused plain white paper into the input tray.
2. Press Setup.
3. Press 2, then press 4. This selects Print Report and then selects Self-Test Report. The HP All-in-One prints a self-test report, which might indicate the source of the
Maintain the HP All-in-One
printing problem. A sample of the ink test area of the report is shown below.
4. Make sure the lines of color extend across the page.
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If the black line is missing, faded, streaked, or shows lines, this might indicate a problem with the black print cartridge in the right slot.
If any of the remaining three lines are missing, faded, streaked, or show lines, this might indicate a problem with the tri-color print cartridge in the left slot.
If the color bars do not appear as black, cyan, magenta and yellow, you might need to clean the print cartridges. If the problem is not resolved by cleaning the print cartridges, you might need to replace the print cartridges.
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Work with print cartridges

To ensure the best print quality from the HP All-in-One, you will need to perform some simple maintenance procedures and, when prompted by a message on the display, replace the print cartridges.
● Handle the print cartridges
● Replace the print cartridges
● Align the print cartridges
● Clean the print cartridges
● Clean the print cartridge contacts

Handle the print cartridges

Before you replace or clean a print cartridge, you should know the part names and how to handle the print cartridges.
1 Copper-colored contacts
2 Plastic tape with pink pull tab (must be removed before installing)
3 Ink nozzles under tape
Hold the print cartridges by their black plastic sides, with the label on top. Do not touch the copper-colored contacts or the ink nozzles.
Maintain the HP All-in-One
Note Handle the print cartridges carefully. Dropping or jarring cartridges can
cause temporary printing problems, or even permanent damage.

Replace the print cartridges

Follow these instructions when the ink level is low.
User Guide
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Maintain the HP All-in-One
Note When the ink level for the print cartridge is low, a message appears on
the display. You can also check the ink levels by using the software installed with the HP All-in-One.
When you receive a low-ink warning message on the display, make sure you have a replacement print cartridge available. You should also replace the print cartridges when you see faded text or if you experience print quality issues related to the print cartridges.
To order print cartridges for the HP All-in-One, go to www.hp.com/learn/suresupply. If prompted, choose your country/region, follow the prompts to select your product, and then click one of the shopping links on the page.
For a list of print cartridge numbers, see the back cover of this guide.
Tip You can also use these instructions to replace the black print cartridge
with a photo print cartridge for printing high-quality color photos.
To replace the print cartridges
1. Make sure the HP All-in-One is on.
Caution If the HP All-in-One is off when you open the print cartridge door
to access the print cartridges, the HP All-in-One will not release the cartridges for changing. You might damage the HP All-in-One if the print cartridges are not docked safely on the right side when you try to remove them.
2. Open the print cartridge door. The print carriage moves to the far right side of the HP All-in-One.
1 Print cartridge door
2 Print carriage
3. Wait until the print carriage is idle and silent, and then lightly press down on a print cartridge to release it.
If you are replacing the tri-color print cartridge, remove the print cartridge from the slot on the left.
If you are replacing the black or photo print cartridge, remove the print cartridge from the slot on the right.
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HP Officejet 6300 All-in-One series
Page 100
1 Print cartridge slot for the tri-color print cartridge
2 Print cartridge slot for the black and photo print cartridges
4. Pull the print cartridge toward you out of its slot.
5. If you are removing the black print cartridge in order to install the photo print cartridge, store the black print cartridge in the print cartridge protector or an airtight plastic container.
If you are removing the print cartridge because it is low or out of ink, recycle the print cartridge. The HP Inkjet Supplies Recycling Program is available in many countries/regions, and lets you recycle used print cartridges free of charge. For more information, go to the following website:
www.hp.com/hpinfo/globalcitizenship/environment/recycle/inkjet.html
6. Remove the new print cartridge from its packaging and, being careful to touch only the black plastic, gently remove the plastic tape by using the pink pull tab.
1 Copper-colored contacts
2 Plastic tape with pink pull tab (must be removed before installing)
3 Ink nozzles under tape
Maintain the HP All-in-One
User Guide
Caution Do not touch the copper-colored contacts or ink nozzles.
Touching these parts can result in clogs, ink failure, and bad electrical connections.
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