HP 600 User Manual 2

HP 600 Fax series

User Guide

HP 600 Fax series

User Guide

Part number: CB846-90001

The information contained herein is subject to change without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of HewlettPackard Company.

Notice

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting and additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and program material which it describes.

Note: Regulatory information can be found in the Specification section of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

•Governmental paper or documents

-Passports

- Immigration papers

- Selective service papers

- Identification badges, cards or insignias

•Governmental stamps:

-Postage stamps

- Food stamps

•Checks or drafts drawn on Governmental agencies

•Paper currency, traveler’s checks, or money orders

•Certificates of deposit

•Copyrighted works

Safety information

WARNING! To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

WARNING! Potential shock hazard

•Read and understand all instructions in the setup poster.

•Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of the cord, or any of the sockets on the HP Fax. Replace damaged cords immediately.

•Never install telephone wiring during a lightning storm.

•Observe all warnings and instructions marked on the product.

•Unplug this product from wall outlets and telephone jacks before cleaning.

•Do not install or use this product near water or when you are wet.

•Install the product securely on a stable surface.

•Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

•If the product does not operate normally, see the Troubleshooting section of this user guide.

•No operator-serviceable parts inside. Refer servicing to qualified service personnel.

•Use in a well ventilated area.

1 Quick start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Load documents to fax or copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Send a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Make a telephone call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Set up faxing for the HP Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 HP Fax basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

The HP 600 Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Parts of the HP Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Control Panel of HP Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

The menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Overview of menu options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

BASIC FAX menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

ADVANCED FAX menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

TOOLS menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Navigate the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Menu buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Enter dates, times, text, and telephone numbers . . . . . . . . . . . . . . . . . . . . . . . . 18

Most text fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Fax header telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Store a number in the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Print the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Dial from the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

One-touch dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Phone book dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Paper types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Document types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Set document resolution and contrast for a single copy . . . . . . . . . . . . . . . . . . . 24

Adjust volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Speaker volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Automatic fax redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Receiving via an extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Contents i

3 Additional features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Set rings to answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Use Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Turn Caller ID on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

See who called with Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Print a list of Caller ID numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Block junk fax numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Add a junk fax number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Delete a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Favorites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Save a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Delete a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Send a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Print a document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Image TCR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Distinctive ring (DRPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Step 1—Teach the HP Fax the ring pattern. . . . . . . . . . . . . . . . . . . . . . . . . . 31

Step 2—Set up distinctive ring (DRPD) answer mode . . . . . . . . . . . . . . . . . . . 32

Answer/receive mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

4 Advanced faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Delayed fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Setting send polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Polling another fax to receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

To cancel the scheduled job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Forward faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

5 Feature reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Turn on and off sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

WakeUp sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Alarm sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Key sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Set the fax header information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Automatic reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Reports you can print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Reprinting faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Clearing memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Redial a number in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

ii Contents

6 Care and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Print cartridge information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

View ink level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Print the self test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Replace the print cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Clear jammed documents and paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Document jams during transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

To clear document jam: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Paper jams during printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

If the paper is jammed in the printing area. . . . . . . . . . . . . . . . . . . . . . . 51

If the paper is jammed in the paper feed area . . . . . . . . . . . . . . . . . . . . 51

Maintain the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Clean the print cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Wipe the print cartridge contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Clean the contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Clean the cartridge carrier contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Clean the document scanner area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Adjust the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

LCD error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Print quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Paper feeding problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

7 Specifications and regulatory information . . . . . . . . . . . . .63

Paper types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Document types and sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Acceptable documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Product specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

A sample of ITU #1 test chart (reduced to 60.5%) . . . . . . . . . . . . . . . . . . . . . . 66

Environmental product stewardship program . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Disposal of waste equipment by users in private households in the European Union 68

Regulatory notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Noise emission statement for Germany . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Notice to users in the European Economic Area . . . . . . . . . . . . . . . . . . . . . . . . 69

Use Hewlett-Packard support services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Hewlett-Packard LIMITED WARRANTY STATEMENT . . . . . . . . . . . . . . . . . . . . . 72

Contents iii

iv Contents

1 Quick start

This chapter gives you a quick introduction to the basic functions of your new fax machine. Please refer to the later chapters for detailed instructions.

Load paper

You can load up to 40 sheets of plain paper in the input tray. Before loading the paper, make sure the paper size is set correctly in the more information, see

1 The “arrow buttons” located at the left

and right of OK button on the control panel are designated by instructions.

BASIC FAX

Paper Size

on page 13.

in the

menu. For

The HP Fax is designed to work with a variety of plain papers (cotton bond 75– 90 g/m

TIP: Some papers have a side that’s been conditioned for printing. The “print side” is indicated on the paper’s packaging. Always load with the print side facing you.

(20–24 lb.)) in A4, Letter, and Legal sizes.

1 Slide the Paper Guide to Ltr

2 Pull the Paper Tray Cover

NOTE: You must open the Paper

Tray Cover to properly insert the paper.

or A4 paper width. Be sure not to bind the paper stack.

toward you to open it.

1Quick start

Load documents to fax or copy

Adjust guides to document width.

Load documents to fax or copy

You can load up to 10 pages in the document feeder. Load the documents face down (printed side toward the machine).

3 Fan, neatly stack, then insert

up to 40 sheets of paper with the print side facing you.

4 Push the Paper Tray Cover

back into place.

Send a fax

1. Place the document to be sent (up to 10 pages) in the document feeder.

2. Dial the number by using one of these methods:

• Entering the number and pressing Start.

• Lifting the handset, entering the number, and pressing Start.

•Using the Loudspeaker button to listen as you dial, then pressing Start.

• Pressing and holding a One Touch button. For more information, see

•Pressing the Speed Dial button, when

2 Quick start

One-touch dialing on page 21.

Search & Dial

display, press OK and search for the number. When the correct number appears, press Start. For more information, see Phone book dialing on page 21.

appears in the

NOTE: One touch and speed dial locations must have been previously programmed. For more information, see Store a number in the phone book on page 20.

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 27.

FAX or TAM answer mode

The fax machine will answer the telephone, automatically detect fax tones, and receive a fax.

TIP: However, if you accidentally answer the telephone and hear fax tones, press the Start button to receive the fax.

AUTO answer mode In AUTO mode the telephone rings for a certain number of rings (see Set rings to

answer on page 27), then switches to FAX receiving.

Receive a fax

TEL answer mode

If the answer Mode is set to TEL, you must manually receive faxes.

1. Answer the telephone.

2. If you hear fax tones, press the Start button.

3. Once you hear fax tones from both machines (this may take several

seconds), you should hang up the telephone.

Make a copy

You can make multiple copies of a 10 page document.

Single copy—default settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy twice.

Quick start 3

Make a telephone call

Multiple copies or copies with options/settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy.

Number of Copies

3. If you want more than one copy, use the phone pad to enter the number of

copies.

4. Press Copy to start copying or press OK to go to the next option.

Zoom Rate

5. Press

150).

6. Press Copy to start copying or press OK to go to the next option.

Print Order

7. Press

Printing the copies in reverse order will cause the first page to be on top when the copy is complete.

8. Pressing either Copy or OK will start copying.

then

97%

to select the reduction or enlargement percentage you want (50 –

then

Normal

 to select

Make a telephone call

Use one of the following methods:

then

01 [01-40]

will display.

Reverse

will display.

if you want the last page printed first.

• Pick up the handset and dial the number.

• Press and hold a One Touch number. This turns on the speaker. When you

• Press the Speed Dial button, when

NOTE: One touch and speed dial locations must have already been entered before you can use them. For more information, see Store a number in the phone book on page 20.

4 Quick start

are connected, pick up the handset. For more information, see One-touch dialing on page 21.

Search & Dial

press OK and search for the number. When the correct number appears, press Start. This turns on the speaker. When you are connected, pick up the handset. For more information, see Phone book dialing on page 21.

appears in the display,

Set up faxing for the HP Fax

After completing all the steps in the setup poster, use the instructions in this section to complete your fax setup. Keep your setup poster for later use.

In this section, you will learn how to set up the HP Fax so that faxing works successfully with equipment and services you might already have on the same phone line.

Set up faxing (parallel phone systems)

Before you begin setting up the HP Fax for faxing, determine which kind of phone system your country/region uses. The instructions for fax setup differ depending on whether you have a serial- or parallel-type phone system.

• If you do not see your country/region listed in the table below, you probably

have a serial-type phone system. In a serial-type phone system, the connector type on your shared telephone equipment (modems, phones, and answering machines) does not allow a physical connection to the EXT. port on the HP Fax. Instead, all equipment must be connected at the telephone wall jack.

NOTE: In some countries/regions that use serial-type phone systems, the phone cord that came with the HP Fax might have an additional wall plug attached to it. This enables you to connect other telecom devices to the wall jack where you plug in the HP Fax.

Set up faxing for the HP Fax

• If your country/region is listed in the table below, you probably have a

parallel-type telephone system. In a parallel-type phone system, you are able to connect shared telephone equipment to the phone line by using the

EXT. port on the HP Fax.

NOTE: If you have a parallel-type phone system, HP recommends you use the

2-wire phone cord supplied with the HP Fax to connect it to the telephone wall jack.

Quick start 5

Set up faxing for the HP Fax

Countries/regions with a parallel-type phone system

Argentina Australia Brazil Canada Chile China Colombia Greece India Indonesia Ireland Japan Korea Latin America Malaysia Mexico Philippines Poland Portugal Russia Saudi Arabia Singapore Spain Taiwan Thailand USA Venezuela Vietnam

If you are unsure which kind of telephone system you have (serial or parallel), check with your telephone company.

Serial-type fax setup

For information on setting up the HP Fax for faxing using a serial-type phone system, see the Fax Configuration Web site for your country/region.

Austria www.hp.com/at/faxconfig Germany www.hp.com/de/faxconfig Switzerland (French) www.hp.com/ch/fr/faxconfig Switzerland (German) www.hp.com/ch/de/faxconfig United Kingdom www.hp.com/uk/faxconfig Finland www.hp.fi/faxconfig Denmark www.hp.dk/faxconfig Sweden www.hp.se/faxconfig Norway www.hp.no/faxconfig Netherlands www.hp.nl/faxconfig Belgium (Dutch) www.hp.be/nl/faxconfig Belgium (French) www.hp.be/fr/faxconfig Portugal www.hp.pt/faxconfig Spain www.hp.es/faxconfig France www.hp.com/fr/faxconfig Ireland www.hp.com/ie/faxconfig Italy www.hp.com/it/faxconfig

6 Quick start

2 HP Fax basics

This chapter lists the basic features of your new HP Fax and introduces you to the machine.

The HP Fax features

The HP Fax offers the following features:

• 40 page fax memory

• 40 page paper tray

• 10 page document feeder

• Favorites capability: Scan the entire document into memory before sending

(see page 29).

• 100 speed dialing locations (including10 One-Touch speed dials) (see

page 20).

• Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line

that are differentiated by ring pattern (see page 31).

• Broadcasting: Send the same document to multiple destinations (see

page 35).

• Fax forwarding: Forward documents to another fax machine (see page 38).

• Delayed fax: Send the document at a later time (see page 36).

• Send/Receive Polling: Retrieve a waiting fax or hold a fax to be picked up

(see page 36).

• Caller ID (see page 28).

• Last 10 number redial (see page 46).

• Junk fax blocking (with Caller ID) (see page 28).

• Reports to help you manage your work (see page 43).

HP Fax basics 7

The HP 600 Fax

Parts of the HP Fax

Figure 2-1 Front view

1 Document support

Figure 2-2 Rear view

2 Paper tray

2 3

3 Paper tray cover

4 Document guide

5 Document feeder

6 Handset

7 Paper guide

8 Paper support

1 Power cord socket

8 HP Fax basics

The HP 600 Fax

Figure 2-3

Bottom view

1 Connect handset to the

HANDSET

2 Connect telephone line to

port.

the LINE port.

3 Connect answering

machine or extension phone to the EXT. port. (For parallel-type phone system only.)

HP Fax basics 9

The HP 600 Fax

Control Panel of HP Fax

Figure 2-4 Control panel of HP Fax

Label Icon Name and Description

1 Mode/Contrast:

• When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 32.

• When a document is loaded, pressing this button changes the contrast for faxing and copying.

2 Resolution: Improves the clarity of a document that you are faxing or copying.

3 Access Cartridge: Moves the print cartridge to the center so it can easily be

replaced.

4 Favorites: Enables you to store documents that are frequently faxed and send

them to selected fax numbers without the originals. Press Favorites repeatedly to save, delete, send or print the documents.

5 Number keypad: Dials telephone and fax numbers and enters letters and symbols

in text fields. The phone key pad is also used for one-touch dialing.

6 Symbols: [The 0 key]. Used to enter special characters when entering a name in a

text field.

7 Speed Dial: Stores and dials 100 telephone/fax numbers.

10 HP Fax basics

The HP 600 Fax

Label Icon Name and Description

8 Redial/Pause:

• Automatically redials the last number or allows you to select one of the last 10 numbers to redial.

• Adds a pause while entering a speed dial number.

9 Mute: Mutes the telephone during a telephone call.

10 Loudspeaker: Allows you to listen to the telephone while dialing without lifting the

handset. Allows you to listen only. There is no speakerphone capability.

11 Menu: Displays the options available for your HP Fax.

 Scroll/Volume:

• When you are entering numbers or text, moves the cursor to the digit or character to be edited.

• When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by:

• When no other button has been pressed, adjusts the ringer volume.

• If the handset is off hook, adjusts the handset volume.

• When Loudspeaker has been pressed, adjusts the speaker volume.

.

13 OK: Accepts the selection shown in the display.

14 Back: Allows you to return to the previous menu level.

15 Copy:

• Press twice to copy a document with the default copy settings.

• Press once then set options. Press OK between options. Press Copy to copy the document.

16 Start: Starts a fax job.

17 Cancel:

• In a Menu, stops an operation and returns to Ready mode.

• When entering text or numbers:

- Press once to backspace delete numbers or letters when editing.

- Hold down to delete entire field.

- Press again after holding down to return to Ready mode.

HP Fax basics 11

The menus

TOOLS

Clean Cartridge

Align Cartridge

View Ink Level

Adjust Scanner

Self Test

MEMORY CLEAR

SET UP SOUND

ADVANCED FAX

BASIC FAXSET DATE & TIME

Fax Header

Dial/Schedule

Journal

Key Sound

Alarm Sound

WakeUp Sound

Set Broadcasting

Set Delayed Fax

Set Polling Send

Silent Mode

Language

Country/Region

Factory Default

REPORTS

Help List

Sent Journal

Received Journal

Phonebook

Sending Confirm

Schedule Inform

System Data

Caller ID

Junk Fax

Print Fax

Cancel Schedule

Set Fax Forward

Sending Confirm

Paper Size

Auto Reduction

Discard Size

Rings to Answer

Man Fax Rcv Code

ECM Mode

Send From Memory

Caller ID

Set Junk Fax No.

Auto Journal

Distinctive Ring

Resolution

Contrast

Image TCR

Dial Mode

Date Format

Fax Number

SET FAX HEADER

12 HP Fax basics

Date & Time

Fax Name

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see

Overview of menu options

Print reports on page 43).

To change these settings, see

Navigate the menus on page 17.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option Settings

Silent Mode You can turn off the machine sounds either manually or on a daily schedule

(for example, to turn off the sounds after work hours and overnight). The settings are:

Silent mode on page 42.

Language There are 9 languages you can use for display and reports: English,

German, French, Italian, Spanish, Portuguese, Dutch, Polish and Russian.

Sending Confirm A confirmation report shows whether the transmission was successful or not,

how many pages were sent, etc.

: prints a confirmation report automatically each time you send a fax.

OFF

: never prints a confirmation report (You can print one manually

(see Print reports on page 43)).

ERROR

: prints only when an error occurs.

Note that this report can include the Image TCR (see Image TCR on page

30).

Off, On-Always

, and

On-Daily

. For more information, see

Paper Size A4, Letter

and copy.

Auto Reduction When receiving a document as long as or longer than the paper loaded, the

machine can automatically reduce the data to fit your paper. If the fax machine cannot fit the data into one page with the feature enabled, the data is divided and printed in actual size on two or more sheets. The settings are

and

Off

and

Legal

are the paper sizes you can use to receive faxes

HP Fax basics 13

Overview of menu options

Option Settings

Discard Size If you turn the Automatic Reduction option off, you can set the fax machine

to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper. The Discard Size can be 00 to 30 mm.

Rings To Answer You can select the number of rings before answering an incoming call. If you

are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set the ring count to at least 4 to give you time to answer. The number of rings can be 2 to 7.

Note that TAM mode can only be used with a separate answering machine.

Man Fax Rcv Code The Manual Fax Receive Code allows you to start receiving a fax from an

extension phone. If you pick up the extension phone and hear a fax tone, enter the code and the fax will start receiving. You cannot change the * *, just the number between them. The code can be 0 to 9.

ECM Mode Error correction mode compensates for poor line quality and ensures

accurate, error-free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

and

Off

The settings are

Caller ID You can see the number of the person calling you. Before using this feature,

Caller ID service must be installed on your telephone line by the telephone company. The settings are Use Caller ID on page 28.

Set Junk Fax No. If you have Caller ID set to

particular numbers. You must have received a fax from that number to block it. Even though you have added junk fax numbers, if you turned off the Caller ID option above, the Junk Fax protection will be removed. The settings are

Add

and

Auto Journal The Auto Journal shows the specific information concerning transmission or

reception activities, the time and date of most recent 40 transmissions or receptions. The settings are

14 HP Fax basics

On, On w/ Junk Fax

Delete

and

On w/ Junk Fax

Off

, and

Off

. For more information, see

, you can block faxes from

Overview of menu options

Option Settings

Distinctive Ring Distinctive ring (DRPD—distinctive ring pattern detection) is a service

provided by some telephone companies that assigns two phone numbers to one phone line, each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for incoming faxes. For more information, see Distinctive ring (DRPD) on page 31.

Resolution Sets the default resolution when copying and faxing.

The settings are: see Set document resolution and contrast for a single copy on page 24.

Contrast Sets the default contrast when copying and faxing.

The settings are: information, see Set document resolution and contrast for a single copy on page 24.

Image TCR Image TCR prints a sending confirm page with a miniature image of the first

page of the fax. The settings are Image TCR on page 30.

Dial Mode Set the dialing mode to the type of the exchange to which you are

connected:

Standard, F

Normal, Lighten, Photo

Tone

Pulse

ine, and

and

Superfine

, and

Off

. For more information, see

. For more information,

Darken

. For more

ADVANCED FAX menu

Option Settings

Set Broadcasting

Set Delayed Fax

Set Polling Send

Cancel Schedule

Set Fax Forward

Allows you to send a fax to several fax numbers at once.

Allows you to set up a fax to be sent at any time in the next 24 hours.

Allows you to set up a fax to be polled by another machine.

Cancels all scheduled faxes.

Allows you to forward incoming faxes to another fax number.

HP Fax basics 15

Loudspeaker

TOOLS menu

Option Settings

Clean Cartridge Cleans the print cartridge to improve print quality.

Align Cartridge Aligns the print cartridge to improve print quality.

View Ink Level Allows you to see the estimated level of ink remaining in the cartridge.

Adjust Scanner Use only if you have dropped the fax machine.

Self Test Prints a self test to allow you to troubleshoot problems.

Loudspeaker

You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail messages.

NOTE: Your HP Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

TIP: If you want to share the conversation with somebody beside you, pick up

the handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.

While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in noise interference.

16 HP Fax basics

Navigate the menus

Ready mode

Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the date, time, and answer mode. For example,

Menu buttons

Use the Menu buttons to navigate the menu items.

Navigate the menus

OCT-05 14:23 FAX.

1 Press the Menu button to access the menu

system.

2 Use the  buttons to scroll through the

options on a particular level.

3 Press OK to select a particular menu option.

4 Press Cancel to return to Ready mode.

Example To change the default Resolution setting to Fine, you would take the

following steps.

1. Press the Menu button repeatedly until

2. Press OK.

Silent Mode

3. Use the  to scroll until

4. Press OK.

Standard

5. Use the  to scroll until

6. Press OK.

7. Press Cancel to return to Ready mode.

will display.

Resolution

will display.

Fine

BASIC FAX

displays.

HP Fax basics 17

Enter dates, times, text, and telephone numbers

Use these buttons when menu items ask you to enter dates, time or text.

• If the date format seems unfamiliar, check that you selected the correct one

for your country when setting up your HP Fax (see page 41).

• Some items on the display will show up with the blinking cursor under the

item to change. Simply press the key for the new character or number or use the

to move to the one you want to change.

Set the date and time on

• To enter a pause in a telephone number, press Redial/Pause. A

appear in the display. Press the button multiple times for a longer pause.

• When entering text, press the phone pad button repeatedly to scroll through

the characters. Use the following table for reference.

Most text fields

The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an advance before pressing 3 to select succession.

Table 2-1 Keys to enter text and numbers

Key Produces

1 “space” 1

2 A B C 2

3 D E F 3

4 G H I 4

5 J K L 5

will

and press  for the cursor to

. If you want a B, press 2 twice in rapid

6 M N O 6

7 P Q R S 7

8 T U V 8

9 W X Y Z 9

0 + - , . ‘ / * # & 0

18 HP Fax basics

+ 60 hidden pages

HP 600 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

HP 600 Fax series

Contents

Disposal of waste equipment by users in private households in the European Union 68

Load paper

1Quick start

Load documents to fax or copy

Send a fax

Receive a fax

FAX or TAM answer mode

AUTO answer mode In AUTO mode the telephone rings for a certain number of rings (see Set rings to

TEL answer mode

Make a copy

Make a telephone call

Multiple copies or copies with options/settings

Set up faxing for the HP Fax

Set up faxing (parallel phone systems)

Serial-type fax setup

2 HP Fax basics

The HP 600 Fax

Parts of the HP Fax

Control Panel of HP Fax

The menus

Overview of menu options

BASIC FAX menu

ADVANCED FAX menu

Loudspeaker

TOOLS menu

Navigate the menus

Ready mode

Menu buttons

Enter dates, times, text, and telephone numbers

Most text fields