HP 3120 User Manual

HP ProtectTools for Small Business Security Software, Version 5.10

User Guide

Microsoft, Windows and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

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HP ProtectTools for Small Business Security Software Version 5.10 User Guide

HP Business PC

Second Edition: May 2010

Document Part Number: 610663-002

About This Book

This guide provides information on HP ProtectTools for Small Business Security Software.

WARNING! Text set off in this manner indicates that failure to follow directions could result in bodily

harm or loss of life.

CAUTION: Text set off in this manner indicates that failure to follow directions could result in damage

to equipment or loss of information.

NOTE: Text set off in this manner provides important supplemental information.

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iv About This Book ENWW

Table of contents

1 Introduction to security .................................................................................................................................. 1

HP ProtectTools features ..................................................................................................................... 2

2 Easy Setup Guide for the most useful options ............................................................................................ 4

Getting started ...................................................................................................................................... 4

Credential Manager for HP ProtectTools (Password Manager) ........................................................... 6

Viewing and managing the saved authentications in Credential Manager .......................... 7

File Sanitizer for HP ProtectTools ...................................................................................................... 10

Device Access Manager for HP ProtectTools .................................................................................... 13

Drive Encryption for HP ProtectTools ................................................................................................. 15

3 Benefits of HP ProtectTools for Small Business ....................................................................................... 17

Accessing HP ProtectTools for Small Business Security Software .................................................... 17

Achieving key security objectives ....................................................................................................... 17

Restricting access to sensitive data ................................................................................... 17

Preventing unauthorized access from internal or external locations ................................. 18

Creating strong password policies ..................................................................................... 18

Additional security elements ............................................................................................................... 18

Assigning security roles ..................................................................................................... 18

Managing HP ProtectTools passwords .............................................................................. 19

Creating a secure password ............................................................................. 19

Backing up credentials and settings .................................................................................. 20

4 HP ProtectTools Security Manager Administrative Console .................................................................... 21

About HP ProtectTools Administrative Console ................................................................................. 21

Using the Administrative Console ...................................................................................................... 21

Getting Started with the Setup Wizard ............................................................................................... 22

Configuring your system ..................................................................................................................... 22

Enabling security features ................................................................................................. 23

Defining Security Manager authentication policies ............................................................ 23

Logon tab .......................................................................................................... 23

Session tab ....................................................................................................... 23

Defining Settings ................................................................................................................ 24

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Managing Users ................................................................................................................. 24

Adding a user .................................................................................................... 24

Removing a user ............................................................................................... 25

Checking user status ......................................................................................... 25

Configuring Applications Settings ....................................................................................................... 25

Encrypting Drives ............................................................................................................................... 25

Managing Device Access ................................................................................................................... 26

5 HP ProtectTools Security Manager ............................................................................................................. 27

Managing passwords ......................................................................................................................... 27

Setting credentials .............................................................................................................................. 27

Changing your Windows password ................................................................................... 27

Shredding or bleaching files ............................................................................................................... 28

Viewing drive encryption status .......................................................................................................... 28

Viewing device access ....................................................................................................................... 28

Adding applications ............................................................................................................................ 29

Setting preferences ............................................................................................................................ 29

Backup and Restore ........................................................................................................................... 29

Backing up your data ......................................................................................................... 29

Restoring your data ........................................................................................................... 30

Changing your Windows user name and picture ................................................................................ 30

6 Drive Encryption for HP ProtectTools ........................................................................................................ 31

Setup procedures ............................................................................................................................... 32

Opening Drive Encryption .................................................................................................. 32

General tasks ..................................................................................................................................... 32

Activating Drive Encryption ................................................................................................ 32

Deactivating Drive Encryption ............................................................................................ 32

Logging in after Drive Encryption is activated .................................................................... 32

Advanced tasks .................................................................................................................................. 32

Managing Drive Encryption (administrator task) ................................................................ 32

Encrypting or decrypting individual drives ......................................................... 32

Backup and recovery (administrator task) ......................................................................... 33

Creating backup keys ........................................................................................ 33

7 Credential Manager for HP ProtectTools (Password Manager) ................................................................ 34

Adding logons ..................................................................................................................................... 35

Editing logons ..................................................................................................................................... 35

Using the Logons menu ..................................................................................................................... 36

Organizing logons into categories ...................................................................................................... 36

Managing your logons ........................................................................................................................ 37

Assessing your password strength ..................................................................................................... 37

Password Manager Icon settings ....................................................................................................... 37

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8 File Sanitizer for HP ProtectTools ............................................................................................................... 38

Setup procedures ............................................................................................................................... 39

Opening File Sanitizer ....................................................................................................... 39

Setting a free space bleaching schedule ........................................................................... 39

Setting a shred schedule ................................................................................................... 39

Selecting or creating a shred profile .................................................................................. 40

Selecting a predefined shred profile .................................................................................. 40

Customizing an advanced security shred profile ............................................................... 40

Customizing a simple delete profile ................................................................................... 41

General tasks ..................................................................................................................................... 41

Using a key sequence to initiate shredding ....................................................................... 41

Using the File Sanitizer icon .............................................................................................. 42

Manually shredding one asset ........................................................................................... 42

Manually shredding all selected items ............................................................................... 42

Manually activating free space bleaching .......................................................................... 43

Aborting a shred or free space bleaching operation .......................................................... 43

Viewing the log files ........................................................................................................... 43

9 Device Access Manager for HP ProtectTools ............................................................................................ 44

Starting background service ............................................................................................................... 44

Simple configuration ........................................................................................................................... 44

Device class configuration (advanced) ............................................................................................... 45

Adding a user or a group ................................................................................................... 45

Removing a user or a group .............................................................................................. 45

Denying or allowing access to a user or group .................................................................. 45

User access settings (advanced) ....................................................................................................... 46

Adding a user or group ...................................................................................................... 46

Removing a user or group ................................................................................................. 46

Allowing or Denying Permissions ...................................................................................... 46

Glossary ............................................................................................................................................................. 47

Index ................................................................................................................................................................... 49

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1 Introduction to security

HP understands that your time is extremely valuable, and you need to concentrate on running and growing your business – not on worrying about the appropriate security software to protect your PC, your data, and your business.

It is important that you proactively consider security solutions that are easy to use but provide strong protection to your business assets. Security is not a “nice to have” – it’s a “must!”

HP provides protection that is easy to implement and simple to use…it’s called HP ProtectTools for Small Business.

HP ProtectTools for Small Business is security software that provides features to help protect against unauthorized access to the computer and critical data. Enhanced security functionality is provided by the various HP ProtectTools software modules.

HP ProtectTools for Small Business provides two versions that can be utilized: HP ProtectTools Security Manager Administrative Console and HP ProtectTools Security Manager (for general users). Both Administrator and user versions are available in the Start > All Programs menu.

Function Features

HP ProtectTools Security Manager Administrative Console

HP ProtectTools Security Manager (for general users)

Requires Microsoft Windows system administrator rights to

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access

Access to modules to be configured by an administrator and not

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available to the general user

Allows initial security setup and configures options or

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requirements for all users

Allows users to configure options provided by an administrator

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Can restrict access and only allow a user limited controls of some

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HP ProtectTools modules

HP ProtectTools software modules may be preinstalled, preloaded, or available as a configurable option or as an after market option. Visit

http://www.hp.com for more information.

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HP ProtectTools features

The following table details the key features of HP ProtectTools for Small Business modules:

Module Key features

HP ProtectTools Security Manager Administrative Console

HP ProtectTools Security Manager (for general users)

Credential Manager for HP ProtectTools (Password Manager)

The Security Manager setup wizard is used by administrators to

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set up and configure levels of security and security logon methods.

Configure options hidden from basic users.

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Configure Device Access Manager configurations and user

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access.

Administrator tools are used to add and remove HP ProtectTools

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users and view user status.

Organize, set up and change user names and passwords.

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Configure and change user credentials such as Windows

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password and Smart Card.

Configure and change File Sanitizer Shred, Bleaching, and

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Settings.

View settings for Device Access Manager.

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Configure Preferences and Backup and Restore options.

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Is designed to save, organize, and protect your user names and

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passwords.

Allows you to set up the logon screens of websites and programs

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for quick and secure access.

As you access various websites and you want to save your user

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name and passwords, enter them into Password Manager so that you won’t have to remember them again. The next time you visit this site, Password Manager will fill in and submit the data automatically.

Allows you to create stronger passwords that you don't have to

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write down or remember, and keeps your accounts more secure.

Drive Encryption for HP ProtectTools

Provides complete, full-volume hard drive encryption.

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Forces pre-boot authentication in order to decrypt and access the

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data on the hard drive.

Helps you comply with legal or industry requirements for

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protecting confidential and sensitive data.

Protects your data from unauthorized access by encrypting the

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entire hard drive. If the PC is ever stolen and the drive is removed from the original system and placed in a different system, the data will not be compromised.

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Module Key features

File Sanitizer for HP ProtectTools

Device Access Manager for HP ProtectTools

Deleting data in Windows does not completely remove the

●

contents from your hard drive. Windows only deletes the reference to the data. The data still remains on the hard drive until another file overwrites that same area on the hard drive with new information. However, with File Sanitizer, you can completely and automatically erase documents, web browser history, temp files, etc.

Allows you to securely erase (or shred) critical files and folders

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(personal information or files, historical or Web-related data, or other data components) on your computer and periodically bleach (write over data previously deleted) your hard drive.

Can be used to control access to media drives, USB, and other

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hardware devices based on user profiles.

Allows you to limit a user's ability to store critical data.

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Prevents users from using external storage devices, such as a

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personal music player, to copy data from a PC or from your network.

Prevents users from introducing viruses into the system from

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external media.

Allows you to selectively disable a group of devices (such as USB

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keys, writeable devices, personal music players, etc.) by user or group of users. The person with an administrator password can log on and copy information from the PC, but other users can not.

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2 Easy Setup Guide for the most useful

options

This Easy Setup Guide is designed to demonstrate the basic steps to activate the most common and useful options within HP ProtectTools for Small Business. There are numerous tools and options available in this software that will allow you to fine tune your preferences and set your access control. The Easy Setup Guide will focus on getting each module running with the least amount of setup effort and time. For additional information, just select the module you are interested in and click the “?” or Help button in the upper right corner. This button will automatically provide information to help you with the currently displayed window.

Getting started

1. Open HP ProtectTools Security Manager from the Gadget icon, task bar icon (gold shield), or click

Start > All Programs > HP.

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2. Enter your Windows password or create a Windows password.

3. Complete the setup wizard.

NOTE: By default, HP ProtectTools Security Manager is set to Strong Authentication Policy.

This setting is designed to prevent unauthorized access while logged into Windows and should be used when high security is needed or if users are away from their systems frequently throughout the day. If you would like to change this setting, click on the Session Policy tab, and make your selections.

To configure HP ProtectTools Security Manager to only use the initial Windows login for the entire session, change the following configuration.

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To have HP ProtectTools Security Manager authenticate only once during the Windows login:

1. Click Start > All Programs > HP > HP ProtectTools Administrative Console.

2. In the left Tools pane, select Authentication from the Security group.

3. Click the Session Policy tab and select Do not require authentication from the drop-down menu

under Policy.

4. Click the Apply button when complete.

Credential Manager for HP ProtectTools (Password Manager)

Passwords! We all have quite a number of them – especially if you regularly access websites or use applications that require you to log in. The normal user either uses the same password for every application and website, or gets really creative and promptly forgets which passwords goes with which application.

Wouldn’t it be nice to have software automatically remember your passwords to sites that are not critical or give you the ability to discern which sites to remember and which to omit? Credential Manager for HP ProtectTools is the answer. Credential Manager is the password manager that provides you with that capability. Once you sign on to the PC, Credential Manager will provide your passwords or credentials as needed.

When you access any application or website requiring credentials, Credential Manager will automatically recognize the site, and will ask if you want the software to remember your information. If you accept, you will never need to remember that password again. You can decline the request to remember your information if you want to exclude certain sites.

To Start saving web locations, user names, and passwords:

1. As an example, navigate to your web mail account and tell Credential Manager (click on the icon)

to add the web authentication.

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2. Name the link (optional) and enter a user name and password into Credential Manager.

NOTE: The web page will highlight the areas Credential Manager will use now and for subsequent

visits.

3. When complete, click the OK button.

4. Credential Manager can also save your user name and passwords for network shares or mapping

network drives.

Viewing and managing the saved authentications in Credential Manager

The advantages of Credential Manager are you can view, manage, back up, and launch your authentications from a central location. Credential Manager will also support the launching of saved sites from Windows.

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To open Password Manager, use one of the following two methods:

Use the keyboard combination of Ctrl + Windows + H to open the Password Manager. Selecting

●

Open will quick launch and authenticate the saved shortcut.

Select the Manage tab in Password Manager to open HP ProtectTools Security Manager where

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the credentials can be edited.

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Credential Manager’s Edit option will allow you to view and modify the name, login name, and even reveal the passwords.

HP ProtectTools for Small Business will allow all credentials and settings to be backed up and/or copied to another PC.

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File Sanitizer for HP ProtectTools

File Sanitizer is designed to make it very difficult for an unauthorized person to recover data you have deleted. There are multiple options available to you to manually erase or to establish a regular schedule to erase selected files and folders including browser history.

Below are some simple configuration settings.

To start permanently erasing your deleted data, select the file or folders you no longer need.

1. Navigate to Security Manager > File Sanitizer > Settings. Select Simple Delete Settings and

click the View Details button.

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