HP 2045 User Manual

Printer/Scanner Unit

Type 2045

Operating Instructions

Printer Reference 2

Setting Up the Printer Driver and Cancelling a Print Job

1

Using the Document Server

2

Sample Print/Locked Print

3

Troubleshooting

4

Printer Features

5

Appendix

6

For safe and proper operation, read the Safety Information in the General Settings
Guide before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Trademarks

®

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

®

Adobe

, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.

PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.

©

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

®

Ethernet

is a registered trademark of Xerox Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.

Copyright © 2001 Bluetooth SIG, Inc.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

®

• The product name of Windows

• The product name of Windows

95 is Microsoft®Windows® 95

®

98 is Microsoft®Windows® 98

• The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)

• The product name of Windows® XP are as follows:
Microsoft
Microsoft

• The product name of Windows® 2000 are as follows:
Microsoft
Microsoft
Microsoft

• The product name of Windows
Microsoft
Microsoft

•Microsoft

®

Windows® XP Professional

®

Windows® XP Home Edition

®

Windows® 2000 Advanced Server

®

Windows® 2000 Server

®

Windows® 2000 Professional

®

®

Windows NT® Server 4.0

®

Windows NT® Workstation 4.0

®

Windows NT® Workstation operating system Version 4.0

NT are as follows:

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net­work environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier
function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s fac­simile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)

Describes operations, functions, and troubleshooting for the machine’s print­er function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scan­ner function.

i

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop­Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia­log box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTop­Binder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for Scan­Router V2 Lite in detail. This guide can be displayed from the [Setup] dia­log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

ii

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

1. Setting Up the Printer Driver and Cancelling a Print Job

Accessing the Printer Properties .........................................................................3

Windows 95/98/Me - Accessing the Printer Properties .............................................. 3

Windows 2000/XP - Accessing Printer Properties .....................................................4

Windows NT 4.0 - Accessing the Printer Properties ..................................................5

Macintosh - Setting Up for Printing ............................................................................ 7

Cancelling a Print Job ...........................................................................................8

Windows - Cancelling a Print Job ..............................................................................8

Macintosh - Cancelling a Print Job............................................................................. 9

2. Using the Document Server

Accessing the Document Server........................................................................11

3. Sample Print/Locked Print

Sample Print .........................................................................................................13

Printing a Sample Print File...................................................................................... 13

Deleting a Sample Print File..................................................................................... 15

Checking the Error Log ............................................................................................ 15

Locked Print .........................................................................................................17

Printing a Locked Print File ...................................................................................... 17

Deleting Locked Print Files ...................................................................................... 18

Checking the Error Log ............................................................................................ 19

Form Feed............................................................................................................. 20

Print using a selected tray ........................................................................................20

Canceling the form feed ........................................................................................... 20

4. Troubleshooting

Error & Status Messages on the Display Panel ................................................21

The Machine Does Not Print ...............................................................................25

Other Printing Problems ..................................................................................... 28

5. Printer Features

Printer Features Menu.........................................................................................33

Adjusting Printer Features..................................................................................35

Printer Features Parameters...............................................................................36

Paper Input............................................................................................................... 36

List/Test Print ........................................................................................................... 36

Maintenance............................................................................................................. 38

System ..................................................................................................................... 39

Host Interface ...........................................................................................................42

PCL Menu ................................................................................................................ 42

PS Menu ..................................................................................................................44

iii

6. Appendix

Finisher.................................................................................................................45

Staple ....................................................................................................................46

Staple Position ......................................................................................................... 46

Precaution on stapling..............................................................................................48

Punch ....................................................................................................................50

Punch Position ......................................................................................................... 50

Precautions when punching ..................................................................................... 51

Collate ................................................................................................................... 52

Spool Printing ......................................................................................................54

Covers...................................................................................................................56

Slip Sheets............................................................................................................ 58

Chaptering............................................................................................................60

User Defined Pages .............................................................................................62

Specifications.......................................................................................................63

Options .....................................................................................................................64

INDEX......................................................................................................... 67

iv

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be dam­aged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparations is required before oper­ation.

Note

This symbol indicates precautions for operation, or actions to take after mal-op­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1

2

1. Setting Up the Printer Driver
and Cancelling a Print Job

Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

Changing default settings

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and
then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to
change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box
appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ With some applications, the

printer driver settings are not
used, and the application own
settings are applied.

Making settings from an application

To make settings for a specific appli­cation, open the [Printer Properties] di­alog box from that application. The
following example describes how to
make settings for the WordPad appli­cation that comes with Windows
95/98/Me.

Note

❒ Actual procedures you should fol-

low to open the [Printer Properties]
dialog box may vary depending on
the application. For more informa­tion, see the operating instructions
that comes with the application
you are using.

❒ Any settings you make in the fol-

lowing procedure are valid for the
current application only:

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Name] list box, and then
click [Properties].

The [Printer Properties] dialog box
appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

3

1

Setting Up the Printer Driver and Cancelling a Print Job

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer Properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission.
Members of the Administrators
and Power Users groups have Man­age Printers permission by default.
When you set up options, log on us­ing an account that has Manage
Printers permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and
then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

access the [Printers and Faxes]
window from the [Start] button
on the taskbar.

❒ In Windows XP Home Edition,

access the [Printers and Faxes]
window by clicking [Control Pan-
el] from the [Start] button on the
taskbar, click [Printers and Other

Hardware], and then click [Print­ers and Faxes].

Click the icon of the machine

BBBB

whose default you want to
change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box
appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray As-
signment” settings on the [De-
vice Settings] tab in the
PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing default settings - Printing Preferences Properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission.
Members of the Administrators
and Power Users groups have Man­age Printers permission by default.
When you set up options, log on us­ing an account that has Manage
Printers permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and
then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

access the [Printers and Faxes]
window from the [Start] button
on the taskbar.

❒ In Windows XP Home Edition,

access the [Printers and Faxes]
window by clicking [Control Pan-
el] from the [Start] button on the
taskbar, click [Printers and Other

Hardware], and then click [Print­ers and Faxes].

Click the icon of the machine

BBBB

whose default you want to
change.

4

Accessing the Printer Properties

On the [File] menu, click [Printing

CCCC

Preferences...].

The [Printing Preferences Properties]
dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Making settings from an application

To make settings for a specific appli­cation, open the [Print] dialog box
from that application. The following
example describes how to make set­tings for the WordPad application
that comes with Windows 2000/XP.

Note

❒ Actual procedures you should fol-

low to open the [Print] dialog box
vary depending on the applica­tion. For more information, see the
operating instructions that comes
with the application you are using.

❒ Any settings you make in the fol-

lowing procedure are valid for the
current application only.

On the [File] menu, click [Print...].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Select Printer] box.

Click the tab for which you want to
change print settings.

Click [OK] to start printing.

DDDD

Note

❒ In Windows XP, click [Print] to

start printing.

Windows NT 4.0 - Accessing the Printer Properties

Changing default settings - Printer Properties

Limitation

❒ Changing machine settings re-

quires Full Control access permis­sion. Members of Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on
using an account that has Full Con­trol permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and
then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to
change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box
appears.

1

Note

❒ In Windows XP, click [Prefer-

ence] to open the Printing Pref-

erence window.

Make the settings you require,

CCCC

and then click [OK].

5

1

Setting Up the Printer Driver and Cancelling a Print Job

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray As­signment” settings on the [De-
vice Settings] tab in the
PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing the default settings - Default Document Properties

Limitation

❒ Changing machine settings requires

Full Control access permission.
Members of the Administrators,
Server Operators, Print Operators,
and Power Users groups have Full
Control permission by default.
When you set up options, log on us­ing an account that has Full Control
permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and
then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to
change.

Making settings from an application

To make settings for a specific appli­cation, open the [Printer Properties] di­alog box from that application. The
following example describes how to
make settings for the WordPad appli­cation that comes with Windows NT

4.0.

Note

❒ Actual procedures you should fol-

low to open the [Printer Properties]
dialog box vary depending on the
application. For more information,
see the operating instructions that
comes with the application you are
using.

❒ Any settings you make in the fol-

lowing procedure are valid for the
current application only.

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Name] list box, and then
click [Properties].

The [Printer Properties] dialog box
appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

On the [File] menu, click [Document

CCCC

Defaults].

The [Default Document Properties] di-
alog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

6

Accessing the Printer Properties

Macintosh - Setting Up for Printing

Making paper settings from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Page Set-

BBBB

up].

The [AdobePS Page Setup] dialog
box appears.

Make sure that the machine you

CCCC

want to use is shown in the [For-
mat for:] box.

Note

❒ In Mac OS X, this is called [Paper

Size].

❒ If the machine is not shown in

the [Format for:] box, use the
pop-up menu to display a list of
available machines.

Setting up for printing from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Print].

BBBB

The [Printer Features] dialog box ap-
pears.

Make sure that the machine is se-

CCCC

lected in the [Printer:] box.

Make the settings you require,

DDDD

and then click [Print] to start print­ing.

1

Reference

The actual appearance of the
Page Setup depends on the ap­plication you are using. See the
operating instructions that
comes with the Macintosh for
more information.

In the [Paper:] box, select the pa-

DDDD

per size.

Make the settings you require,

EEEE

and then click [OK].

7

1

Setting Up the Printer Driver and Cancelling a Print Job

Cancelling a Print Job

Windows - Cancelling a Print Job

Double-click the printer icon on

AAAA

the Windows taskbar.

A window appears, showing all
print jobs currently queued for
printing. Check the current status
of the job you want to cancel.

Select the name of the job you

BBBB

want to cancel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being pro­cessed by the machine

• [Reset All Jobs]: cancels all jobs

in the print queue

On the [Document] menu, click

CCCC

[Cancel Printing].

Note

❒ In Windows XP, click [cancel] on

the [Document] menu.

❒ In Windows 95/98/Me, 2000 or

NT 4.0, you can also open the
print job queue window by
double-clicking the machine
icon in the [Printers] window,
and in Windows XP, the [Print-
ers and Faxes] window.

Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

• [Resume Printing]: resumes print-

ing jobs

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not
to accidentally cancel someone
else's print job.

❒ When the machine is connected

to the computer using a parallel
cable, sent print jobs may be
cancelled if [Reset All Jobs] is
pressed while the “Waiting...”
message is on the display panel.
After the interval set in I/O
Timeout in Printer Features has
passed, the next print job can be
sent. A print job sent from a dif­ferent client computer will not
be cancelled in the above case.

8

Cancelling a Print Job

Note

❒ You cannot stop printing data

already processed by the ma­chine. Because of this, printing
may continue for a few pages
after you press [Job Reset].

❒ A print job containing a large

volume of data may take con­siderable time to stop.

Macintosh - Cancelling a Print Job

Double-click the printer icon on

AAAA

the desktop.

A window appears, showing all
the print jobs that are currently
queuing to be printed. Check the
current status of the job you want
to cancel.

Note

❒ In Mac OS X, start Print Center.

Select the name of the job you

BBBB

want to cancel.

Click the pause icon, and then

CCCC

click the trash icon.
Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being pro­cessed

• [Reset All Jobs]: cancels all jobs

in the print queue

• [Resume Printing]: resumes print-

ing jobs

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ When the machine is being

shared by multiple computers,
be careful not to accidentally
cancel someone else's print job.

❒ When the machine is connected

to the computer using a parallel
cable, sent print job may be can­celled if [Reset All Jobs] is can­celled while “Waiting...” is on
the display panel. After the in­terval set in I/O Timeout in
Printer Features has passed, the
next print job can be sent. A
print job sent from a different
client computer will not be can­celled in the above case.

1

9

1

Setting Up the Printer Driver and Cancelling a Print Job

Note

❒ You cannot stop printing data

already processed by the ma­chine. Because of this, printing
may continue for a few pages
after you press [Job Reset].

❒ A print job containing a large

volume of data may take con­siderable time to stop.

10

2. Using the Document Server

Accessing the Document Server

The Document Server enables you to store documents on the machine's hard
disk to edit and print as you want.

Limitation

❒ Applications, like PageMaker, which use original drivers do not work with

this function.

Reference

For more information about Document Server functions, see

For information about how to access to Document Server from a client, see the
printer driver Help.

Note

❒ When you use the Document Server, the following functions can be selected

using the machine's control panel:

General Settings Guide

.

• Copies

• Collate

• Duplex

• Staple

• Punch

• Paper selection: Paper source tray, paper type, paper output tray.

• Functions related to paper selection: Cover sheets, slip sheets, chaptering.

❒ The above items are dimmed, so you cannot set them from the [Printer Proper-

ties] dialog box when the Document Server is selected.

❒ You must enter a user ID using up to eight alphanumeric characters.

❒ You should enter Password and File Name to distinguish the job from others.

❒ Up to 3,000 files can be stored in the Document Server. No new files can be

stored once 3,000 files are stored. Even if less than 3,000 files are stored, new
files cannot be stored when

• a file to be stored contains more than 1,000 pages,

• the total number of pages contained in files stored exceeds 9,000,

• the hard disk is full.

❒ The Document Server also stores files that scanned using the Automatic Doc-

ument Feeder (ADF) or exposure glass. You should delete unnecessary stored
files once in a while so as not to exceed the capacity of the hard disk. For how
to delete stored files, see General Settings Guide.

❒ When using the hard disk for functions other than Document Server func-

tions, you may be unable to store new files in the Document Server even if
there are less than 3,000 files stored.

11

2

Using the Document Server

12

3. Sample Print/Locked Print

Sample Print

Use this function to print only the first
set of a multiple-set print job. After
you have checked the result, remain­ing sets can be printed or cancelled
using the machine's control panel.
This can help in avoiding large
amounts of misprints due to mistakes
in the content or in the print settings.

Note

❒ If the application has a collate op-

tion, make sure that it is not select­ed before sending a print job. By
default, sample print jobs are auto­matically collated by the printer
driver. If a collate option is select­ed from the application print dia­log box, more prints than intended
may be printed.

❒ You can identify the file you want

to print by the user ID and date
and time when the job was stored.

❒ The number of pages the machine

can save depends on the contents
of the print image. For example,
the machine can save up to 30 jobs
or 1,000 pages, including locked
print files, depending on data vol­ume.

❒ If the first set of the sample print

files is not as you expected and you
do not want to print remaining
sets, delete the sample print file us­ing the display panel. If you print
the remaining sets of the sample
print file, the job in the machine is
deleted automatically.

Printing a Sample Print File

The following procedure describes
how to print a sample print file with
the PCL 6/5e printer driver. For in­formation about how to print a sam­ple print file with the PostScript 3
printer driver, see PostScript 3 Unit

Type 2045 Operating Instructions Sup­plement included as a PDF file on the

CD-ROM.

Limitation

❒ Applications, like PageMaker, that

use their own drivers, do not work
with this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the sample print in the

AAAA

properties of the printer driver.

Reference

For details about configuring
the PCL 6/5e or RPCS™ printer
driver, see the relevant Help
files.

Click [OK] in the application's

BBBB

print dialog box to start printing.

Note

❒ Make sure to set more than two

copies.

The sample print job is sent to the
machine and the first set is printed.

13

Sample Print/Locked Print

3

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display
the Printer screen.

Press [View Sample Print jobs].

DDDD

ZHZS040N

Select the file you want to print

EEEE

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Change Set Qty.] to change

FFFF

the number of sets to be printed.

If you do not want to change the
set quantity, proceed to step

Enter the new number of sets us-

GGGG

ing the number keys, and then
press [OK].

.

H

A list of the sample print files
stored in the machine is displayed.

The following will also be dis­played:

• User ID: The user ID set up by
the printer driver.

• Date/Time : The date and time
when the job was sent from the
computer.

• Qty. : The number of remaining
sets.

The screen returns to the file list
screen.

Note

❒ You can enter up to 999 sets.

❒ Press [Clear] to correct any entry

mistakes.

❒ If you want to cancel changing

the set quantity, press [Cancel].

Press [Print].

HHHH

The print confirmation screen is
displayed.

14

Sample Print

Press [Yes].

IIII

The remaining sets are printed.

Note

❒ Press [No] to cancel printing.

❒ When printing is completed, the

stored file will be deleted.

❒ If printing is stopped by press-

ing [Job Reset] after printing has
started, the file will be deleted.

❒ If there is a print job outstand-

ing, this will be printed before
the sample print job.

Deleting a Sample Print File

If you are not satisfied with the sam­ple printout, you can delete the sam­ple print file, revise it and print it
again until the settings are suitable.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [Yes] to delete the file.

EEEE

After the file has been deleted, the
screen will return to the file list
screen.

Note

❒ If you do not want to delete the

file, press [No].

Checking the Error Log

If a file could not be stored, you can
check the error log on the control pan­el.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is
turned off, the log is deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

3

Press [View Sample Print jobs].

BBBB

A list of sample print files stored in
the machine is displayed.

Select the file you want to delete

CCCC

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Delete].

DDDD

The delete confirmation screen
will be displayed.

Press [Show Error Log].

CCCC

A list of the error log is displayed.

15

3

Sample Print/Locked Print

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after
stored files in the machine have
been printed or deleted.

16

Locked Print

Use this function to maintain privacy
when printing confidential docu­ments on the machine over a shared
network. Usually, it is possible to
print data using the control panel
once the data is stored in this ma­chine. When using Locked Print, it
will not be possible to print unless a
password is entered on the machine's
control panel. Your confidential doc­uments will be safe from viewing by
other people.

Note

❒ If the application has a collate op-

tion, make sure that it is not select­ed before sending a print job.
Locked print jobs are automatical­ly collated by the printer driver as
default. If a collate option is select­ed from the application print dia­log box, more sets than intended
may be printed.

❒ You can identify the file you want

to print by User ID and date and
time when the job was stored.

❒ The number of pages the machine

can save depends on print image
content. For example, the machine
can save up to 30 jobs or 1,000 pag­es including sample print files, de­pending on data volume.

❒ After the locked print file is print-

ed, the job is automatically deleted.

❒ Turning off the machine's main

power switch deletes the locked
print file.

Locked Print

Printing a Locked Print File

The following procedure describes
how to print a locked print file with
the PCL 6/5e printer driver. For in­formation about how to print a locked
print file with the PostScript 3 printer
driver, see PostScript 3 Unit Type 2045
Operating Instructions Supplement in­cluded as a PDF file on the CD-ROM.

Limitation

❒ Applications, like PageMaker, that

use their own drivers, do not work
with this function.

❒ If you are using Mac OS X, this

functions cannot be used.

Configure the locked print in the

AAAA

properties of the printer driver.

Reference

For details about configuring
the PCL 6/5e or RPCS™ printer
driver, see the corresponding
Help files.

Click [OK] in the application's

BBBB

print dialog box to start printing.

The locked print job is sent to the
machine.

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display
the Printer screen.

Press [View Locked Print jobs].

DDDD

3

17