HP 2045 User Manual

Download

Printer/Scanner Unit

Type 2045

Operating Instructions

Printer Reference 2

Setting Up the Printer Driver and Cancelling a Print Job

Using the Document Server

Sample Print/Locked Print

Troubleshooting

Printer Features

Appendix

For safe and proper operation, read the Safety Information in the General Settings Guide before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.

PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

Ethernet

is a registered trademark of Xerox Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft®Windows® 95

98 is Microsoft®Windows® 98

• The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)

• The product name of Windows® XP are as follows: Microsoft Microsoft

• The product name of Windows® 2000 are as follows: Microsoft Microsoft Microsoft

• The product name of Windows Microsoft Microsoft

•Microsoft

Windows® XP Professional

Windows® XP Home Edition

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Windows NT® Workstation operating system Version 4.0

NT are as follows:

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)

Describes operations, functions, and troubleshooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

1. Setting Up the Printer Driver and Cancelling a Print Job

Accessing the Printer Properties .........................................................................3

Windows 95/98/Me - Accessing the Printer Properties .............................................. 3

Windows 2000/XP - Accessing Printer Properties .....................................................4

Windows NT 4.0 - Accessing the Printer Properties ..................................................5

Macintosh - Setting Up for Printing ............................................................................ 7

Cancelling a Print Job ...........................................................................................8

Windows - Cancelling a Print Job ..............................................................................8

Macintosh - Cancelling a Print Job............................................................................. 9

2. Using the Document Server

Accessing the Document Server........................................................................11

3. Sample Print/Locked Print

Sample Print .........................................................................................................13

Printing a Sample Print File...................................................................................... 13

Deleting a Sample Print File..................................................................................... 15

Checking the Error Log ............................................................................................ 15

Locked Print .........................................................................................................17

Printing a Locked Print File ...................................................................................... 17

Deleting Locked Print Files ...................................................................................... 18

Checking the Error Log ............................................................................................ 19

Form Feed............................................................................................................. 20

Print using a selected tray ........................................................................................20

Canceling the form feed ........................................................................................... 20

4. Troubleshooting

Error & Status Messages on the Display Panel ................................................21

The Machine Does Not Print ...............................................................................25

Other Printing Problems ..................................................................................... 28

5. Printer Features

Printer Features Menu.........................................................................................33

Adjusting Printer Features..................................................................................35

Printer Features Parameters...............................................................................36

Paper Input............................................................................................................... 36

List/Test Print ........................................................................................................... 36

Maintenance............................................................................................................. 38

System ..................................................................................................................... 39

Host Interface ...........................................................................................................42

PCL Menu ................................................................................................................ 42

PS Menu ..................................................................................................................44

iii

6. Appendix

Finisher.................................................................................................................45

Staple ....................................................................................................................46

Staple Position ......................................................................................................... 46

Precaution on stapling..............................................................................................48

Punch ....................................................................................................................50

Punch Position ......................................................................................................... 50

Precautions when punching ..................................................................................... 51

Collate ................................................................................................................... 52

Spool Printing ......................................................................................................54

Covers...................................................................................................................56

Slip Sheets............................................................................................................ 58

Chaptering............................................................................................................60

User Defined Pages .............................................................................................62

Specifications.......................................................................................................63

Options .....................................................................................................................64

INDEX......................................................................................................... 67

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparations is required before operation.

Note

This symbol indicates precautions for operation, or actions to take after mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1. Setting Up the Printer Driver and Cancelling a Print Job

Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

Changing default settings

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ With some applications, the

printer driver settings are not used, and the application own settings are applied.

Making settings from an application

To make settings for a specific application, open the [Printer Properties] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98/Me.

Note

❒ Actual procedures you should fol-

low to open the [Printer Properties] dialog box may vary depending on the application. For more information, see the operating instructions that comes with the application you are using.

❒ Any settings you make in the fol-

lowing procedure are valid for the current application only:

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Name] list box, and then click [Properties].

The [Printer Properties] dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

Setting Up the Printer Driver and Cancelling a Print Job

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer Properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

access the [Printers and Faxes] window from the [Start] button on the taskbar.

❒ In Windows XP Home Edition,

access the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray As- signment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing default settings - Printing Preferences Properties

Limitation

❒ Changing machine settings re-

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

access the [Printers and Faxes] window from the [Start] button on the taskbar.

❒ In Windows XP Home Edition,

access the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Click the icon of the machine

BBBB

whose default you want to change.

Accessing the Printer Properties

On the [File] menu, click [Printing

CCCC

Preferences...].

The [Printing Preferences Properties] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Print] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000/XP.

Note

❒ Actual procedures you should fol-

low to open the [Print] dialog box vary depending on the application. For more information, see the operating instructions that comes with the application you are using.

❒ Any settings you make in the fol-

lowing procedure are valid for the current application only.

On the [File] menu, click [Print...].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Select Printer] box.

Click the tab for which you want to change print settings.

Click [OK] to start printing.

DDDD

Note

❒ In Windows XP, click [Print] to

start printing.

Windows NT 4.0 - Accessing the Printer Properties

Changing default settings - Printer Properties

Limitation

❒ Changing machine settings re-

quires Full Control access permission. Members of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The [Printer Properties] dialog box appears.

Note

❒ In Windows XP, click [Prefer-

ence] to open the Printing Pref-

erence window.

Make the settings you require,

CCCC

and then click [OK].

Setting Up the Printer Driver and Cancelling a Print Job

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray Assignment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing the default settings - Default Document Properties

Limitation

❒ Changing machine settings requires

Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the taskbar, click the [Start]

AAAA

button, point to [Settings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

Making settings from an application

4.0.

Note

❒ Actual procedures you should fol-

low to open the [Printer Properties] dialog box vary depending on the application. For more information, see the operating instructions that comes with the application you are using.

❒ Any settings you make in the fol-

lowing procedure are valid for the current application only.

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

Select the machine you want to

BBBB

use in the [Name] list box, and then click [Properties].

The [Printer Properties] dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

On the [File] menu, click [Document

CCCC

Defaults].

The [Default Document Properties] di- alog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Accessing the Printer Properties

Macintosh - Setting Up for Printing

Making paper settings from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Page Set-

BBBB

up].

The [AdobePS Page Setup] dialog box appears.

Make sure that the machine you

CCCC

want to use is shown in the [For- mat for:] box.

Note

❒ In Mac OS X, this is called [Paper

Size].

❒ If the machine is not shown in

the [Format for:] box, use the pop-up menu to display a list of available machines.

Setting up for printing from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Print].

BBBB

The [Printer Features] dialog box ap- pears.

Make sure that the machine is se-

CCCC

lected in the [Printer:] box.

Make the settings you require,

DDDD

and then click [Print] to start printing.

Reference

The actual appearance of the Page Setup depends on the application you are using. See the operating instructions that comes with the Macintosh for more information.

In the [Paper:] box, select the pa-

DDDD

per size.

Make the settings you require,

EEEE

and then click [OK].

Setting Up the Printer Driver and Cancelling a Print Job

Cancelling a Print Job

Windows - Cancelling a Print Job

Double-click the printer icon on

AAAA

the Windows taskbar.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

Select the name of the job you

BBBB

want to cancel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed by the machine

• [Reset All Jobs]: cancels all jobs

in the print queue

On the [Document] menu, click

CCCC

[Cancel Printing].

Note

❒ In Windows XP, click [cancel] on

the [Document] menu.

❒ In Windows 95/98/Me, 2000 or

NT 4.0, you can also open the print job queue window by double-clicking the machine icon in the [Printers] window, and in Windows XP, the [Print- ers and Faxes] window.

Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

• [Resume Printing]: resumes print-

ing jobs

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

❒ When the machine is connected

to the computer using a parallel cable, sent print jobs may be cancelled if [Reset All Jobs] is pressed while the “Waiting...” message is on the display panel. After the interval set in I/O Timeout in Printer Features has passed, the next print job can be sent. A print job sent from a different client computer will not be cancelled in the above case.

Cancelling a Print Job

Note

❒ You cannot stop printing data

already processed by the machine. Because of this, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Macintosh - Cancelling a Print Job

Double-click the printer icon on

AAAA

the desktop.

A window appears, showing all the print jobs that are currently queuing to be printed. Check the current status of the job you want to cancel.

Note

❒ In Mac OS X, start Print Center.

Select the name of the job you

BBBB

want to cancel.

Click the pause icon, and then

CCCC

click the trash icon. Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed

• [Reset All Jobs]: cancels all jobs

in the print queue

• [Resume Printing]: resumes print-

ing jobs

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ When the machine is being

shared by multiple computers, be careful not to accidentally cancel someone else's print job.

❒ When the machine is connected

to the computer using a parallel cable, sent print job may be cancelled if [Reset All Jobs] is cancelled while “Waiting...” is on the display panel. After the interval set in I/O Timeout in Printer Features has passed, the next print job can be sent. A print job sent from a different client computer will not be cancelled in the above case.

Setting Up the Printer Driver and Cancelling a Print Job

Note

❒ You cannot stop printing data

already processed by the machine. Because of this, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

2. Using the Document Server

Accessing the Document Server

The Document Server enables you to store documents on the machine's hard disk to edit and print as you want.

Limitation

❒ Applications, like PageMaker, which use original drivers do not work with

this function.

Reference

For more information about Document Server functions, see

For information about how to access to Document Server from a client, see the printer driver Help.

Note

❒ When you use the Document Server, the following functions can be selected

using the machine's control panel:

General Settings Guide

• Copies

• Collate

• Duplex

• Staple

• Punch

• Paper selection: Paper source tray, paper type, paper output tray.

• Functions related to paper selection: Cover sheets, slip sheets, chaptering.

❒ The above items are dimmed, so you cannot set them from the [Printer Proper-

ties] dialog box when the Document Server is selected.

❒ You must enter a user ID using up to eight alphanumeric characters.

❒ You should enter Password and File Name to distinguish the job from others.

❒ Up to 3,000 files can be stored in the Document Server. No new files can be

stored once 3,000 files are stored. Even if less than 3,000 files are stored, new files cannot be stored when

• a file to be stored contains more than 1,000 pages,

• the total number of pages contained in files stored exceeds 9,000,

• the hard disk is full.

❒ The Document Server also stores files that scanned using the Automatic Doc-

ument Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.

❒ When using the hard disk for functions other than Document Server func-

tions, you may be unable to store new files in the Document Server even if there are less than 3,000 files stored.

Using the Document Server

3. Sample Print/Locked Print

Sample Print

Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or cancelled using the machine's control panel. This can help in avoiding large amounts of misprints due to mistakes in the content or in the print settings.

Note

❒ If the application has a collate op-

tion, make sure that it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If a collate option is selected from the application print dialog box, more prints than intended may be printed.

❒ You can identify the file you want

to print by the user ID and date and time when the job was stored.

❒ The number of pages the machine

can save depends on the contents of the print image. For example, the machine can save up to 30 jobs or 1,000 pages, including locked print files, depending on data volume.

❒ If the first set of the sample print

files is not as you expected and you do not want to print remaining sets, delete the sample print file using the display panel. If you print the remaining sets of the sample print file, the job in the machine is deleted automatically.

Printing a Sample Print File

The following procedure describes how to print a sample print file with the PCL 6/5e printer driver. For information about how to print a sample print file with the PostScript 3 printer driver, see PostScript 3 Unit

Type 2045 Operating Instructions Supplement included as a PDF file on the

CD-ROM.

Limitation

❒ Applications, like PageMaker, that

use their own drivers, do not work with this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the sample print in the

AAAA

properties of the printer driver.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the relevant Help files.

Click [OK] in the application's

BBBB

print dialog box to start printing.

Note

❒ Make sure to set more than two

copies.

The sample print job is sent to the machine and the first set is printed.

Sample Print/Locked Print

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display the Printer screen.

Press [View Sample Print jobs].

DDDD

ZHZS040N

Select the file you want to print

EEEE

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Change Set Qty.] to change

FFFF

the number of sets to be printed.

If you do not want to change the set quantity, proceed to step

Enter the new number of sets us-

GGGG

ing the number keys, and then press [OK].

A list of the sample print files stored in the machine is displayed.

The following will also be displayed:

• User ID: The user ID set up by the printer driver.

• Date/Time : The date and time when the job was sent from the computer.

• Qty. : The number of remaining sets.

The screen returns to the file list screen.

Note

❒ You can enter up to 999 sets.

❒ Press [Clear] to correct any entry

mistakes.

❒ If you want to cancel changing

the set quantity, press [Cancel].

Press [Print].

HHHH

The print confirmation screen is displayed.

Sample Print

Press [Yes].

IIII

The remaining sets are printed.

Note

❒ Press [No] to cancel printing.

❒ When printing is completed, the

stored file will be deleted.

❒ If printing is stopped by press-

ing [Job Reset] after printing has started, the file will be deleted.

❒ If there is a print job outstand-

ing, this will be printed before the sample print job.

Deleting a Sample Print File

If you are not satisfied with the sample printout, you can delete the sample print file, revise it and print it again until the settings are suitable.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [Yes] to delete the file.

EEEE

After the file has been deleted, the screen will return to the file list screen.

Note

❒ If you do not want to delete the

file, press [No].

Checking the Error Log

If a file could not be stored, you can check the error log on the control panel.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log is deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

Press [View Sample Print jobs].

BBBB

A list of sample print files stored in the machine is displayed.

Select the file you want to delete

CCCC

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Delete].

DDDD

The delete confirmation screen will be displayed.

Press [Show Error Log].

CCCC

A list of the error log is displayed.

Sample Print/Locked Print

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files in the machine have been printed or deleted.

Locked Print

Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the control panel once the data is stored in this machine. When using Locked Print, it will not be possible to print unless a password is entered on the machine's control panel. Your confidential documents will be safe from viewing by other people.

Note

❒ If the application has a collate op-

tion, make sure that it is not selected before sending a print job. Locked print jobs are automatically collated by the printer driver as default. If a collate option is selected from the application print dialog box, more sets than intended may be printed.

❒ You can identify the file you want

to print by User ID and date and time when the job was stored.

❒ The number of pages the machine

can save depends on print image content. For example, the machine can save up to 30 jobs or 1,000 pages including sample print files, depending on data volume.

❒ After the locked print file is print-

ed, the job is automatically deleted.

❒ Turning off the machine's main

power switch deletes the locked print file.

Locked Print

Printing a Locked Print File

The following procedure describes how to print a locked print file with the PCL 6/5e printer driver. For information about how to print a locked print file with the PostScript 3 printer driver, see PostScript 3 Unit Type 2045 Operating Instructions Supplement included as a PDF file on the CD-ROM.

Limitation

❒ Applications, like PageMaker, that

use their own drivers, do not work with this function.

❒ If you are using Mac OS X, this

functions cannot be used.

Configure the locked print in the

AAAA

properties of the printer driver.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the corresponding Help files.

Click [OK] in the application's

BBBB

print dialog box to start printing.

The locked print job is sent to the machine.

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display the Printer screen.

Press [View Locked Print jobs].

DDDD

Sample Print/Locked Print

A list of locked print files stored is displayed.

The following will be also be displayed:

• User ID: The user ID set up by the printer driver.

• Date/Time: The date and time when the job was sent from the computer.

Select the file you want to print

EEEE

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Print].

FFFF

The password screen is displayed.

Press [Yes].

HHHH

The locked file is printed.

Note

❒ Press [No] to cancel printing.

❒ If printing is stopped by press-

ing [Job Reset] after printing has started, the file will be deleted.

Deleting Locked Print Files

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Locked Print jobs].

BBBB

A list of locked print files stored is displayed.

Select the file you want to delete

CCCC

by pressing on it.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the list.

❒ Only one file can be selected at a

time.

Enter the password using the

GGGG

number keys, and then press [OK].

The print confirmation screen is displayed.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

Press [Delete].

DDDD

The password screen is displayed.

Enter the password using the

EEEE

number keys and press [OK].

The delete confirmation screen is displayed.

Locked Print

Press [Yes].

FFFF

After the file has been deleted, the screen returns to the file list screen.

Note

❒ If you do not want to delete the

file, press [No].

❒ If you forget your password, set

[Display Password with Stored File]

to “On” on the [Key Operator Tools] tab of the System Settings

screen. With this setting, the password screen is not displayed in the procedure above. For more information about [Display Password with Stored File], see General Settings Guide.

Checking the Error Log

If a file could not be stored in this machine, you can check the error log on the control panel.

Note

❒ Press [UUUUPrev.] or [TTTTNext] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files have been printed or deleted.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log will be deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Select [View Locked Print jobs].

BBBB

Press [Show Error Log].

CCCC

A list of error log is displayed.

Sample Print/Locked Print

Form Feed

This section gives instructions on operation when the machine does not have a tray for the selected paper size or type, or when paper loaded in the machine has run out.

Limitation

❒ The tray cannot be changed if the

following functions are set for it.

• Staple

• Punch

• Duplex Print to a tray that does

not support duplex printing

• Cover Sheet

• Front/Back Covers

• Slip Sheets

• Chaptering

• Chapter Slip Sheets

Note

❒ If form feed is selected for a tray

with the following settings, you can change the tray by canceling the settings:

• Staple

• Punch

❒ If Auto Continue is selected, the

form feed paper is printed after a set interval. See p.39 “System”.

If the machine does not have a tray for the selected paper size or paper type, or if the selected paper loaded in the machine has run out, a caution message appears.

If this message appears, do one of the following.

Print using a selected tray

Select the tray for form feed from

AAAA

those that appear on the control panel.

If you want to print after adding paper to the tray, select the tray after loading the correct paper.

Note

❒ To load paper in the bypass tray,

see "Setting Paper on the Bypass Tray", Printer Reference 1.

Press [OK].

BBBB

The machine prints using the selected tray.

Note

❒ If a tray with a small paper size

is selected, the print job may be cut short, or other problems may occur.

Canceling the form feed

Press [Job Reset].

AAAA

Delete the stored print job, and then cancel form feed.

4. Troubleshooting

Error & Status Messages on the Display Panel

❖❖❖❖ Status messages

Message Status

Hex Dump Mode In Hex Dump mode, the machine receives data in hexadecimal

format. Turn off the machine after printing, and then turn back on.

Offline The machine is offline. Set the machine online by pressing [On-

line] on the display panel to start printing.

Please Wait The machine is readying the development unit. Wait for a

while.

Printing... The machine is printing. Wait for a while.

Ready The default ready message. The machine is ready for use. No

action is required.

Resetting Job... The machine is resetting the print job. Wait until “Ready” ap-

pears on the display panel.

Waiting... The machine is waiting for the next data to print. Wait for a

while.

❖❖❖❖ Alert messages

Messages/Second messages Description Solution

Close duplex unit cover. The cover of the duplex unit is

open.

Collate has been cancelled. The collate print function has

been cancelled.

DIMM has a problem. An error has occurred in the

DIMM inside the machine.

Close the cover of the duplex unit.

Increase memory capacity. When adding a memory module to the machine, contact your sales or service representative.

Contact your sales or service representative.

Troubleshooting

Messages/Second messages Description Solution

Driver setting error. (Memory)

Duplex has been cancelled. Duplex printing has been can-

Ethernet board has a problem.

Exceeded max capacity of document server. Cannot stored.

There is an error in the downloaded font(s).

Insufficient memory or memory settings for the printer driver may not match memory actually installed.

celled.

An error has occurred in the Ethernet board.

Hard disk drive capacity exceeded storing to the document server.

Reset the parameter for downloading fonts.

Specify correct memory capacity in the [Change Accessories...] option in the RPCS™ printer driver's print settings tab.

To print the image correctly, increase memory capacity, or reduce resolution image.

Confirm that the paper used is suitable for duplex printing. Or, increase memory capacity. When adding a memory module to the machine, contact your sales or service representative.

Turn off the main power switch, and on. If the message appears again, contact your sales or service representative.

Delete files stored in the document server or decrease the file size to be downloaded.

Exceeded max number of files of document server. Cannot stored.

Exceeded max number of pages of document server. Cannot stored.

Exceeded Max. stored files in sample print and locked print.

Exceeded Max. stored pages in sample print and locked print.

Exceeded Max. pages.

Collate is incomplete.

Finisher is in use for another function. Please wait.

The maximum number of files stored in the document server has been exceeded.

The maximum number of pages stored in the document server has been exceeded.

The maximum number of stored files has been exceeded during Sample Print or Locked Print.

The maximum number of stored pages has been exceeded during Sample Print or Locked Print.

The maximum number of pages has been exceeded for collation.

The finisher is in use by another function such as the copier function.

Delete files stored in the document server.

Delete pages stored in the document server or decrease the number of pages to be downloaded.

Delete stored files or reduce file sizes.

Reduce the number of pages to be printed.

Increase memory capacity. When adding a memory module to the machine, contact your sales or service representative.

Wait until the other function has finished using the finisher.

Error & Status Messages on the Display Panel

Messages/Second messages Description Solution

Following output tray is full. ### Remove the paper. ###

The indicated output tray is full.

Note

❒ “###” in the message rep-

resents a output tray.

HDD has a problem. An error has occurred in the

hard disk drive.

HDD has not been installed. The Locked Print was per-

formed without the hard disk installed, or the hard disk is damaged.

HDD is full. The maximum hard disk area

size for form/font has been exceeded.

An HDD overflow error occurred during Sample Print or Locked Print.

IEEE 802.11b (Wireless LAN) has a problem.

IEEE 802.11b card was not inserted when the machine was turned on, or it was pulled out after the machine turned on.

Remove the paper.

Turn off the main power switch, and on. If the message appears again, contact your sales or service representative.

Contact your sales or service representative.

Delete unused form /font types.

Delete stored files or reduce the file to be downloaded.

Turn off the machine and check the IEEE 802.11b card is inserted correctly. Then, turn on the machine again. If the message appears again, call your service center.

LCT has a problem. Turn Main Power Switch off then on. If the error appears again, call service representative.

dLower Staple is almost empty.

NV-RAM has a problem. An error has occurred in the

Output tray has been changed.

Paper in duplex unit. Open cover and remove paper.

Paper in staple tray. Open finisher cover and remove paper.

An error occurred in the large capacity tray.

There are a few staples remaining in the lower stapler.

optional memory unit.

The output tray has been changed automatically.

There is a misfeed in the duplex unit.

There is paper remaining inside the finisher.

Turn off the main power switch, wait five minutes, and on again. If the message appears again, call your sales or service representative.

Load in more staples.

Turn off the main power switch, and on. If the message appears again, call your sales or service representative.

Select the proper output tray.

Open the cover of the duplex unit, and remove the misfed paper.

Open the cover of finisher, and remove the paper.

Troubleshooting

Messages/Second messages Description Solution

Parallel I/F board has a problem.

Print overrun. The image data has been

RPCS graphic error. There is insufficient graphics

RPCS memory overflow. A memory overflow occurred

RPCS syntax error. Bidirectional transmission

An error has occurred in the parallel interface board.

thinned out due to image compression.

memory to print the data.

during the print job. After part of the data is printed, the print job is suspended.

may not be working properly or the RPCS™ printer driver settings may not be correct.

Contact your sales or service representative.

Increase memory capacity. When adding a memory module to the machine, contact your sales or service representative.

Specify the correct memory capacity in the [Change Acces- sories..] option in the RPCS™ printer driver's print settings tab.

To print the image correctly, add memory to the machine, or reduce the resolution of the image.

To print the image correctly, add memory to the machine, or reduce resolution.

Confirm the option settings for the printer driver match the options installed on the machine.

Selected paper tray is in use for another function. Please wait.

Shift tray has a problem. Call service representative.

Staple has been cancelled. Staple printing has been can-

Staple unit is in use for another function. Please wait.

DToner is almost empty. The toner has almost run out. Replace the toner cartridge

Unauthorized user access. Print job has been cancelled.

The specified paper tray is in use by another function such as copier function.

A malfunction occurs when using the shift function.

celled.

The staple unit is in use by another function such as copier function.

Print job cancelled due to user restrictions.

Wait until the other function has finished using the specified paper tray.

Contact your sales or service representative.

Confirm paper feed direction, paper orientation and stapling position.

Wait until the other function has finished using the staple unit.

with a new one.

Check the User Code permission condition.

The Machine Does Not Print

Possible Cause Solutions

Is the power on? Confirm the cable is securely plugged into the power outlet and

the machine.

Turn on the main power switch.

Is the machine online? If not, press [Online] on the display panel.

Does the printer function status indicator stay red?

Is there a warning status or error message on the display panel?

Can you print a configuration page?

Is the interface cable connected securely to the machine and computer?

Are you using the correct interface cable?

Was the interface cable connected after the machine was turned on?

Is the signal status satisfactory when using wireless LAN in Infrastructure mode ?

If so, check the error message on the display panel and take required action.

If so, check the error message or warning status on the display panel and take the required action.

If you cannot print a configuration page, there maybe a machine malfunction. Contact your sales or service representative.

See p.36 “Printing the Configuration Page” for printing a configuration page.

Connect the interface cable securely. If it has a fastener, fasten it securely as well.

See “Connecting the Machine”, Printer Reference 1.

The type of interface cable you should use depends on the computer. Be sure to use the correct one. If the cable is damaged or worn, replace it.

See “Connecting the Machine”, Printer Reference 1.

Connect the interface cable before turning on the machine.

To check signal status, press {{{{User Tools/Counter}}}} on the display panel, and then press [System Settings] on the display panel. On the

[Interface Settings] tab, select [IEEE 802.11b], and then press [Wireless LAN Signal]. If signal quality is bad, move the machine to a location

where signals can pass or remove objects that might block signals.

When using wireless LAN, is the SSID correctly set?

Note

❒ You can check signal status only when using a wireless LAN

in Infrastructure mode.

Confirm on the machine's display panel that the SSID is correctly set.

See “Interface Settings/IEEE 802.11b (Option)”, General Settings Guide.

Troubleshooting

Possible Cause Solutions

When using wireless LAN, is the access point correctly set?

When using wireless LAN, is the LED on the wireless LAN card lit or blinking?

Is the wireless LAN being used in Ad Hoc mode?

Did you change the option settings on the machine?

Confirm access point settings when in Infrastructure mode. Depending on the access point, client access may be limited by the MAC address.

Also, confirm there are no problems in transmission between access point and wired clients, and between access point and wireless clients.

Confirm the orange LED is lit, and the green LED is lit or blinks during transmission.

If so, turn the main power switch off and on. Also, changing some of the settings in [Network] on the [Interface Settings] tab in [System Settings] on the display panel may solve the problem.

When using the RPCS™ printer driver on Windows 2000 and connecting with IEEE 1394, an error may occur if you change the option settings on the machine. In this case, follow the procedure below:

Unplug the IEEE 1394 interface cables connected to the computer.

Run the utility tool for the IEEE 1394 interface board, which is stored in the following path on the CD-ROM labeled “Printer Drivers and Utilities”.

\UTILITY\1394\

Reference

For more information about using the utility tool for IEEE 1394, see the README file in the same directory on the CDROM.

Restart the computer.

Connect the computer to the machine using the IEEE 1394 interface cables.

Problem Solutions

Is the Data In indicator blinking or lit after starting the print job?

The Machine Does Not Print

If not, data is not being sent to the machine.

❖❖❖❖ When the machine is connected to the computer using

the interface cable

Confirm that machine port settings are correct. For a parallel port connection, port LPT1 or LPT2 should be set.

• Windows 95/98/Me

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Details] tab.

Check the [Print to the following port] box to confirm that the correct port is selected.

• Windows 2000

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Port] tab.

Check the [Print to the following port] box to confirm that the correct port is selected.

• Windows XP Professional

Click the [Start] button, and then click [Printers and Faxes].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

Check the [Point to the following port(s)] box to confirm that the correct port is selected.

• Windows XP Home Edition

Click the [Start] button, [Control Panel], [Printers and Other Hardware], and then [Printers and Faxes].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

Check the [Point to the following port(s)] box to confirm that the correct port is selected.

• Windows NT 4.0

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Port] tab.

Check the [Print to the following port] box to confirm that the correct port is selected.

❖❖❖❖ Network connection

Contact your network administrator.

Troubleshooting

5. Printer Features

Although the factory default are suitable for most printing jobs, the Printer Features gives you access to a number of settings that control basic printer operations. The Printer Features settings you make are retained even when you turn off the machine.

Reference

For more information about copier features and system settings, see Copy Reference and General Settings Guide.

Printer Features Menu

There are six menu items in the Printer Features menu:

• Paper Input

• List/Test Print

• Maintenance

• System

• Host Interface

• PCL Menu

You can select functions in the following table:

Category Function menu

Paper Input

See p.36 “Paper Input”.

List/Test Print

See p.36 “List/Test Print”.

Maintenance

See p.38 “Maintenance”.

Bypass Paper Size

Config. Page

Menu List

PCL Config./Font Page

PS Config./Font Page

Hex Dump

Menu Protect

Printer Features

Category Function menu

System

See p.39 “System”.

Host Interface

See p.42 “Host Interface”.

Print Error Report

Auto Continue

Memory Overflow

Job Separation

Memory Usage

Duplex

Copies

Edge Smoothing

Toner Saving

Printer Language

Sub Paper Size

Page Size

Letterhead Setting

Edge to Edge Print

Default Printer Language

I/O Buffer

I/O Timeout

PCL Menu

See p.42 “PCL Menu”.

PS Menu (optional)

See p.44 “PS Menu”.

Orientation

Form Lines

Font Source

Font Number

Point Size

Font Pitch

Symbol Set

Courier Font

Extend A4 Width

Append CR to LF

Resolution

Data Format

Resolution

Adjusting Printer Features

Printer Features allow basic adjustment of operations when the machine is used as a printer.

For more information about copier features and system settings, see Copy Refer- ence and General Settings Guide.

Press the {{{{User Tools/Counter}}}} key on the control panel.

AAAA

Press [Printer Features].

BBBB

Select the desired item by pressing the tab, and then change the settings.

CCCC

Note

❒ [OK]: Press to set the new settings and return to the previous menu.

❒ [Cancel]: Press to return to the previous menu without changing any set-

ting.

After changing Printer Features settings, press [Exit] to return to the User

DDDD

Tools/Counter menu.

Note

❒ You can also exit from the User Tools/Counter menu by pressing the {{{{User

Tools/Counter}}}} key.

❒ Changes made to functions remain in effect even if the machine is turned

off.

❒ You can also exit from the Printer Features menu by pressing [Exit] in the

main menu.

Printer Features

Printer Features Parameters

❖❖❖❖ PS Config./Font Page

Paper Input

❖❖❖❖ Bypass Paper Size

The paper size for the bypass tray.

Reference

For more information about paper sizes that can be set in the bypass tray, see General Settings Guide.

You can print the current configuration of installed PostScript fonts.

Note

❒ This menu can be selected only

when the optional PostScript 3 board is installed.

❖❖❖❖ Hex Dump

You can print the Hex Dump.

For information about setting paper in the bypass tray, see Printer Reference 1.

Note

❒ Default:

• Metric version: A4

• Inch version: 11 × 8/

List/Test Print

❖❖❖❖ Config. Page

You can print the current configuration of the machine.

Reference

See p.36 “Printing the Configuration Page” to print a configuration page.

❖❖❖❖ Menu List

You can print a Menu List that shows the machine's function menus.

Printing the Configuration Page

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

The User Tools/Counter menu appears.

Press [Printer Features].

BBBB

The Printer Features menu appears.

Press [Config. Page] on the [List/Test

CCCC

Print] tab.

The configuration page is printed.

❖❖❖❖ PCL Config./Font Page

You can print the current configuration of installed PCL fonts.

Printer Features Parameters

Interpreting the Configuration Page

System Reference

❖ Unit Number

Shows the serial number assigned to the board by its manufacturer.

❖ Total Memory

Shows the total amount of memory (SDRAM) installed on the printer.

❖ Firmware Version

• Firmware Shows the version number of the printer firmware.

• Engine Shows the version number of the printer engine.

• NIB Shows the version number of the Network interface.

❖ Controller Option

The item(s) appears when the controller option(s) is installed.

❖ Printer Language

Shows the version number of the printer driver language.

❖ Options

Shows the optional trays that you installed.

Paper Input

Shows the settings made under the “Paper Input” menu.

Reference

For more information, see p.36 “Paper Input”.

System

Shows the settings made under the “System” menu.

Reference

For more information, see p.39 “System”.

PCL Menu

Shows the settings you made under the “PCL Menu”.

Reference

For more information, see p.42 “PCL Menu”.

Printer Features

Host Interface

Shows the settings you made under the “Host Interface” menu.

When DHCP is active on the network, the actual IP Address, Subnet Mask and Gateway Address appear in parentheses on the configuration page.

Reference

For more information about “Host Interface” menu, see p.42 “Host Interface”.

Interface Information

Shows the interface information.

Error Log

Shows the log of printer errors.

Maintenance

Setting Menu Protect

❖❖❖❖ Menu Protect

This procedure lets you protect menu settings from accidental changes. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations. In a network environment, only administrators can make changes to menu settings.

• Level 1 You can protect the “Mainte- nance”, ”System”, “Host Interface” and “PCL Menu”.

• Level 2 You can protect the ”Paper Input”, “Maintenance”, ”System”, “Host Interface” and “PCL Menu”.

• Off

Note

❒ Default: Off

❒ You can protect menu settings

using Web browser.

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

The User Tools/Counter menu appears.

Press [Printer Features].

BBBB

The Printer Features menu appears.

Press [Maintenance].

CCCC

Press [Menu Protect].

DDDD

Enter an access code using the

EEEE

number keys, and then press [OK].

Select a menu protect level, and

FFFF

then press [OK].

Press [Exit].

GGGG

The User Tools/Counter menu appears.

Press [Exit].

HHHH

Note

❒ You can also exit the User

Tools/Counter menu by pressing the {{{{User Tools/Counter}}}} key.

Printer Features Parameters

Canceling Menu Protect

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

Press [Printer Features].

BBBB

Press [Maintenance].

CCCC

A screen for entering the access codes appears.

Enter an access code using the

DDDD

number keys, and then press [OK].

Press [Menu Protect].

EEEE

Select [Off], and then press [OK].

FFFF

Press [Exit].

GGGG

The User Tools/Counter menu appears.

Press [Exit].

HHHH

Note

❒ You can also exit the User

Tools/Counter menu by pressing the {{{{User Tools/Counter}}}} key.

Temporarily canceling Menu Protect

When you select the protected items in Printer Features, a screen for entering the access codes appears. When this happens, enter the correct access codes using the number keys, and then press [OK]. Menu Protect is canceled temporarily.

Note

❒ If you enter the correct access

codes, Menu Protect stays canceled while the Printer Features menu appears.

System

❖❖❖❖ Print Error Report

You can select this to have an error report printed when a printer error or memory error occurs.

• Off

• On

Note

❒ Default: Off

❖❖❖❖ Auto Continue

You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs.

• Off

• 0 minutes

• 1 minute

• 5 minutes

• 10 minutes

• 15 minutes

Note

❒ Default: Off

❖❖❖❖ Memory Overflow

You can select this to have the memory overflow error report printed.

• Not Print

• Error Report

Note

❒ Default: Not Print

❖❖❖❖ Job Separation

You can enable Job Separation.

• On

• Off

Note

❒ Default: Off

❒ This menu appears only when

the optional finisher is installed.

Printer Features

❖❖❖❖ Memory Usage

You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution.

• Font Priority This setting uses memory for registering fonts.

• Frame Priority This setting uses frame memory for high speed printing.

Note

❒ Default: Frame Priority

❖❖❖❖ Duplex

You can select to have print on both sides of each page.

• Off

• Short Edge Bind

• Long Edge Bind

Note

❒ Default: Off

❖❖❖❖ Toner Saving

You can this to enable Toner Saving.

• On

• Off

Note

❒ Default: Off

❖❖❖❖ Printer Language

Normally, the machine should be set to Auto. If the printer language cannot be detected in Auto, the language specified by Default Printer Language is selected.

• Auto

• PCL

• PS

Note

❒ Default: Auto

❒ PS appears only when the op-

tional PostScript 3 board is installed in the machine.

❖❖❖❖ Copies

You can set the number of sets of prints. This setting is disabled if the number of pages to print has been specified with the printer driver or a command.

• 1 to 999 by 1

Note

❒ Default: 1

❖❖❖❖ Edge Smoothing

You can set this to enable Edge Smoothing.

• On

• Off

Note

❒ Default: On

❒ If Toner Saving is set to On,

Edge Smoothing is ignored even if it is set to On.

❖❖❖❖ Sub Paper Size

You can enable the Auto Substitute Paper Size (A4↔LT) feature.

• Auto

• Off

Note

❒ Default: Off

❖❖❖❖ Page Size

You can select the default paper size.

• 11 × 17

• 8/× 14

• 8/× 11

• 5/ × 8/

• 7

• 8×13

• 8/×13

×10/

Printer Features Parameters

• 81/

• A3

• B4 JIS

• A4

• B5 JIS

• A5

• A6

• Custom Size

❒ Default:

×13

Note

• Metric version: A4

• Inch version: 8/ × 11

❖❖❖❖ Letterhead Setting

You can select whether or not to rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto a letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.

❖❖❖❖ Edge to Edge Print

You can select this to maximize the printable area by minimizing white space along the edges to 0.04 inches (1 millimeter).

• On

• Off

Note

❒ Default: Off

❖❖❖❖ Default Printer Language

You can set the default printer language if the machine cannot find the printer language automatically.

• PCL

• PS

Note

❒ Default: PCL

❒ PS appears only when the op-

tional PostScript 3 board is installed in the machine.

• Off

• Auto Detect

• On (Always)

Note

❒ Default: Off

❒ When set to Off, original images

are rotated by 180 degrees.

❒ When set to Auto Detect, the

machine detects a letterhead or preprinted paper automatically, and does not rotate original images.

❒ When set to On (Always), the

machine does not rotate original images.

❒ This function reduces the print-

ing speed.

Printer Features

Host Interface

❖❖❖❖ I/O Buffer

You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.

• 128 KB

• 256 KB

• 512 KB

Note

❒ Default: 128 KB

❖❖❖❖ I/O Timeout

You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase the timeout period.

• 10 seconds

• 15 seconds

• 20 seconds

• 25 seconds

• 60 seconds

Note

❒ Default: 15 seconds

PCL Menu

❖❖❖❖ Orientation

You can set the page orientation.

• Portrait

• Landscape

Note

❒ Default: Portrait

❖❖❖❖ Form Lines

You can set the number of lines per page.

• 5 to 128 by 1

Note

❒ Default:

• Metric version: 64

• Inch version: 60

❖❖❖❖ Font Source

You can set the location of the default font.

• Resident

• RAM

• HDD

Note

❒ Default: Resident

❒ RAM and HDD can be selected

only when fonts have been downloaded to the machine.

❖❖❖❖ Font Number

You can set the ID of the default font you want to use.

• 0 to 50 by 1

Note

❒ Default: 0

Printer Features Parameters

❖❖❖❖ Point Size

You can set the point size you want to use for the selected font.

• 4.00 to 999.75 by 0.25

Note

❒ Default: 12.00

❒ This setting is effective only for

a variable-space font.

❖❖❖❖ Font Pitch

You can set the number of characters per inch for the selected font.

• 0.44 to 99.99 by 0.01

Note

❒ Default: 10.00

❒ This setting is effective only for

a fixed-space font.

❖❖❖❖ Courier Font

You can select a courier font type.

• Regular

• Dark

Note

❒ Default: Regular

❖❖❖❖ Extend A4 Width

You can extend the printing area width, when printing on A4 sheet with PCL.

• Off

• On

Note

❒ Default: Off

❒ When the setting is On, the

width will be 8/ inches.

❖❖❖❖ Append CR to LF

When set to On, a carriage return will be appended to each line feed: CR=CR, LF=CR−LF, FF=CR−FF.

• Off

• On

Note

❒ Default: Off

❖❖❖❖ Resolution

You can set the print resolution in dots per inch.

• 300 dpi

• 600 dpi

❖❖❖❖ Symbol Set

You can specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0

Note

❒ Default: Roman-8

Note

❒ Default: 600 dpi

Printer Features

PS Menu

❖❖❖❖ Data Format

You can select a data format.

• Binary Data

• TBCP

Limitation

❒ This setting is not effective

when operating the machine with a parallel, USB or EtherTalk connection.

❒ When operating the machine

with a parallel or USB connection, if binary data is sent from the printer driver, the print job is canceled.

❒ When operating the machine

with an Ethernet connection, the print job is canceled under the following conditions;

• The printer driver data for-

mat is TBCP and the data format selected on the control panel is Binary Data.

• The printer driver data for-

mat is binary and the data format selected on the control panel is TBCP.

Note

❒ Default: Binary Data

❖❖❖❖ Resolution

You can set the print resolution in dots per inch.

• 300 dpi

• 600 dpi

Note

❒ Default: 600 dpi

6. Appendix

Finisher

You can collate, staple or punch holes in printed paper by installing the optional finisher on this machine. Make sure to read the following precautions when using the optional finisher:

Reference

For information about optional finishers, see General Settings Guide.

To use the staple function, see p.46 “Staple”.

To use the punch function, see p.50 “Punch”.

❖❖❖❖ Make sure to set the options installed on the machine in the printer drivers.

Reference

To set options in the printer drivers, see Printer Reference 1.

❖❖❖❖ Make sure to set the paper size and paper orientation in the printer driver when using

duplex printing, combine (layout), staple and punch functions.

Reference

For Information about duplex printing, booklet, and layout, see the printer driver Help.

To use the staple function, see p.46 “Staple” and the printer driver Help.

To use the punch function, see p.50 “Punch” and the printer driver Help.

Note

❒ Depending on the application, print settings may not be enabled and printed

output may not be as expected.

❖❖❖❖ When setting staple or collate in the printer driver, make sure that the Collate check

box is cleared in the print settings of the application.

If Collate is enabled in the application, printing will not be as intended.

Appendix

Staple

With the optional finisher installed, sets can be stapled individually when printing multiple sets.

Staple Position

The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions:

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Staple Position

Top Left Slant

Top Right Slant

Top Left

Top Right

2 at Top

2 at Left

2 at Right

2 at Center

Top Left Slant

Top Right Slant

Top Left

Top Right

2 Tray finisher

1,000-Sheet finisher

Booklet finisher

2 at Top

2 at Left

2 at Right

2 at Center

means that the staple position is not supported.

GPSTPL2E

Staple

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Staple Position

Top Left Slant

Top Right Slant

Top Left

Top Right

2 at Top

2 at Left

2 at Right

2 at Center

Top Left Slant

Top Right Slant

Top Left

Top Right

2 Tray finisher

1,000-Sheet finisher

Booklet finisher

2 at Top

2 at Left

2 at Right

2 at Center

means that the staple position is not supported. Available only PCL printer driver.

GPSTPL3E

Reference

• For paper sizes and maximum numbers of sheets available for stapling, see “Specification”, General Settings Guide.

• For printing method, see the printer driver Help.

• The stapling position will vary when using the PostScript 3 printer driver.

For more information, see the PostScript 3 printer driver Help.

Appendix

Precaution on stapling

Limitation

❒ Stapling can be done only with the optional finisher installed.

❒ Stapling cannot be done when paper is fed from the bypass tray.

❒ You cannot interrupt the current job with a job for another function requiring

stapling or collating.

Note

❒ When the finisher is installed, and when an output tray that cannot output us-

ing the staple function has been selected, the paper will be output according to System Settings.

❒ If you cannot make staple settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust staple positions to the binding direc-

tion.

❒ When the finisher is being used for another function's job (for example, a copy

job), printing will start after that job ends.

❒ When [Top left slant] or [Top right slant] staple is selected, the machine tries to

print slanted staple. However, if a slanted staple is mechanically impossible, the machine staples horizontally or vertically.

❒ When setting Staple in the printer driver settings, make sure that a collate op-

tion is not selected in the print settings of the application. If a collate option is selected in the application, printing will not occur as intended.

❒ Be sure to set paper size and orientation in the printer driver when stapling.

• Depending on the software you are using, print settings may not be saved and the printed result may not be as expected.

❒ When printing restarts after removing jammed paper, the printing position

may be different depending on the location of the jam.

• If the paper jam occurred in the optional finisher, printing will restart from the top page of the data currently being printed, or from the page where the paper jam occurred.

• If the paper jam occurred in the machine, printing will restart from the page where the paper jam occurred.

❒ Even if the paper jam occurred in the machine, the error will not be cleared

unless the cover of the finisher is opened and closed.

❒ Staple printing will be cancelled under the following conditions:

• If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specification”, General Settings Guide.

• If a paper size that cannot be stapled is selected. For information about paper sizes that can be stapled, see “Specification”, General Settings Guide.

• If a paper type that cannot be stapled is selected. The paper types that can be stapled are plain and recycled. Labels, thick paper and OHP transparencies cannot be stapled.

• If positions other than those fixed for stapling are specified.

• If there are inconsistencies between the duplex folding direction and the

staple position during duplex printing.

• If paper sizes are mixed when a different paper size is specified during a print job.

• When staples have run out.

• When feeding paper from the bypass tray.

• When staples have run out and when Auto Continue has been set, printing

will continue without stapling after the message has been displayed.

Staple

❒ When using the optional booklet finisher to staple 2 at Center, the print job

will be cancelled if the staples run out.

❒ Paper sizes that can be stapled when using the Mixed Size mode are as fol-

lows:

• A3 L and A4 K

• B4 L and B5 K

• 11" × 17"L and 8 1 /2" × 11"K

Appendix

Punch

With the optional finisher installed, holes can be punched into printed output.

Punch Position

The specified punch position varies depending on the paper feed orientation and print data orientation. The following table shows punch positions:

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Vertical

Horizontal

2 holes

Punch Position

3 holes

4 holes

GPSTPL5E

Note

❒ Hole positions will vary slightly from page to page as holes punched on each

page.

Reference

For information about paper sizes that can be punched, see “Specification”, General Settings Guide.

For printing methods, see the printer driver Help.

The punch position will vary when using the PostScript 3 printer driver. For details, see the PostScript 3 printer driver Help.

Punch

Precautions when punching

Limitation

❒ Punching cannot be done when paper is fed from the bypass tray.

Note

❒ If you cannot make punch settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust punch positions to the binding ori-

entation.

❒ Be sure to set the punch position same as the staple position when using it to-

gether with the staple function.

❒ Be sure to set paper size and orientation in the printer driver when punching.

• Depending on the software you are using, print settings may not be enabled and the printed result may not be as expected.

❒ Punch will be cancelled under the following conditions:

• When a paper size that cannot be punched is selected. For information about paper sizes that can be punched, see “Specification”, General Settings Guide.

• When a paper type that cannot be punched is selected. OHP transparencies cannot be punched.

• If positions other than those fixed for punching are specified.

• If there are inconsistencies between the duplex folding section and the

punch position during duplex printing.

• When feeding paper from the bypass tray.

• When the punch receptacle has become full and when Auto Continue has

been set, printing will continue without punching after the message has been displayed.

Appendix

Collate

When printing multiple documents such as materials for meetings, you can separate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer into the machine's memory. The following are the three types of collate:

❖❖❖❖ Collate

Printed output is assembled as sets in sequential order.

GPSY013E

❖❖❖❖ Rotating Collate

Every other print set is rotated by 90 degrees K.

GPSY014E

❖❖❖❖ Shift Collate

The optional finisher is required for this function. The finisher shift tray moves backward or forward a job or set is output, causing the next to shift so you can separate each set or job.

2 3

GPSY015E

Limitation

❒ The optional finisher is required for Shift Collate.

❒ Rotating Collate is not possible when feeding paper from the bypass tray.

❒ Shift Collate is not possible when printing on 8

/2” × 51/2”L.

❒ When jobs containing pages of various sizes have been set, Rotating Collate

will not work.

❒ Rotating Collate, staple and punch functions cannot be combined.

Collate

Note

❒ You can set collate or rotate in the RPCS™ printer driver.

• If you cannot make Shift Collate even with the optional finisher installed,

options may not be set up correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.

❒ If Auto Continue occurs on the first set, Collate will be cancelled.

❒ If forced printing occurs on the first set, Collate will be cancelled.

❒ If a document with mixed paper sizes or sizes larger than A4, 8

set, it will only be collated, even if Rotating Collate has been selected.

❒ When Cover/Slip Sheet or Chaptering has been selected, Collate or Shift Col-

late will occur even if Rotating Collate has been selected.

❒ When Rotating Collate has been selected, printing speed will be slower than

with other collate functions.

❒ When setting Collate in the printer driver settings, make sure that a collate

option is not selected in the print settings of the application. If a collate option is selected, printing will not occur as intended.

Reference

For information about paper sizes and the number of sets you can use Collate, Rotating Collate, and Shift Collate in every option, see Copy Reference.

/2 “× 11” is

For printing methods, see the printer driver Help.

Appendix

Spool Printing

Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency.

Important

❒ During Spool Printing, the hard disk is accessed and the Data-In indicator

blinks. Turning off the computer or machine during Spool Printing can damage the hard disk. Also, if the computer or machine is turned off during Spool Printing, spooled jobs will be deleted. Do not turn the power to the computer or machine off during Spool Printing.

Limitation

❒ If data is sent to the machine using other protocols besides LPR, IPP or SMB,

spool printing cannot be performed.

❒ Up to a maximum of 150 jobs at once can be spool printed.

Note

❒ Printing the first page with Spool Printing will be slow.

❒ The computer requires less print processing time, when large amounts of

data are spooled.

❒ Spool jobs stored in the machine can be viewed or deleted using a Web

browser.

----Viewing/Deleting spool jobs in a Web browser

Start the Web browser and enter the machine's IP address in the address bar. This displays the top page.

Example :

(In this example, the IP address of the machine is 192.168.155.160)

Click [Admin Info], and then click [Spool Printing Job List (Printer)] to display the spool jobs. To delete, check the box next to the name of the file you want to delete. Enter the password work Printing Guide.

The default password is “password”.

http://192.168.155.160

, and then click [Delete]. For more information, see Net-

Spool Printing

----Setting Spool Printing

Spool Printing can be set using telnet or a Web browser.

• Using a Web browser

Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable]. See Network Printing Guide or Help for more information.

• Using telnet Enter “spoolsw spool on” to set Spool Printing. See Network Printing Guide for more information about telnet.

Appendix

Covers

Using this function, you can insert cover and back sheets, feeding from a different tray to that of the paper for the body, and print on them as well.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ To use this function, Collate must be set. Rotating Collate cannot be set.

Note

❒ The cover sheets should be the same size and orientation as the body of the

paper.

❒ If Auto Tray Select has been set as the paper feed tray for the body paper, the

paper will be delivered from a tray containing paper in K orientation. Therefore, when the cover paper has been set to L orientation, the orientation of the output cover paper and body paper will be different.

❖❖❖❖ Cover sheet

Prints the first page of the document on the sheet for the cover page.

• Print on one side

Prints on one side of the cover sheet only, even when duplex printing is selected.

GCPY016E

• Print on both sides

Prints on both sides of the cover sheet when duplex printing is selected.

GCPY030E

• Blank

GCPY017E

❖❖❖❖ Front/Back covers

Prints the first and last page of the document as the cover and back cover pages.

• Print on one side

Prints on one side of the cover sheets only, even when duplex printing is selected.

Covers

GCPY018E

• Print on both sides

Prints on both sides of the cover sheets when duplex printing is selected.

GCPY031E

• Blank

GCPY023E

Appendix

Slip Sheets

❖❖❖❖ Inserting a slip sheet between each page

• Print

GPAY019E

• Blank

GPAY020E

❖❖❖❖ Inserting a slip sheet between OHP transparencies

• Print

GCPY021E

GCPY022E

• Blank

Slip Sheets

Note

❒ Collate cannot be set.

❒ Slip sheets cannot be inserted while duplex printing.

❒ The slip sheet should be the same size and orientation as the body of the pa-

per.

❒ The same paper feed tray cannot be set for the body of the document and the

slip sheet.

Appendix

Chaptering

A specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets.

Limitation

❒ This function is available with the PCL and RPCS™ printer driver.

Reference

For printing methods, see the printer driver Help.

Note

❒ Up to 20 pages can be specified as the front pages of chapters using the printer

driver.

❖❖❖❖ No slip sheets

GCPY024E

Note

❒ This function is only valid with duplex printing.

❒ This function can be used together with combine (layout) printing.

❖❖❖❖ Inserting chapter slip sheets

• Print

Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on.

GCPY026E

Chaptering

• Print on front side only

Prints on the front side of chapter slip sheets even if duplex printing is selected.

GCPY032E

• Blank

GCPY027E

Note

❒ The slip sheet should be the same size and orientation as the body of the

paper.

❒ If Auto Tray Select has been set as the paper feed tray for the body paper,

paper will be delivered from a tray containing paper in K orientation. Therefore, when the cover paper has been set to L orientation, the orientation of printed cover paper and body paper will be different.

❒ The same paper feed tray cannot be set for the body of the document and

the slip sheet.

Appendix

User Defined Pages

Using this function, you can specify paper ranges for each input tray.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ This function is available with the PCL printer driver only.

❒ If [Document Server] is selected under [Job Type], User Defined Page cannot be

used.

❒ If [User Defined Pages] is selected under [Paper], [Layout] and [Duplex] cannot be

selected.

GCPY500E

Specifications

This section contains the electrical and hardware specifications of the machine, including information about the options.

Component Specifications

Resolution PCL 6 : 600 dpi

PCL 5e: 300 dpi, 600 dpi

RPCS™ : 200 dpi, 300 dpi, 600 dpi

PostScript 3 : 300 dpi, 600 dpi

Printing speed 35 ppm/45 ppm

(A4K, 8/" × 11"K plain paper)

Note

❒ Printing speeds depend on the machine. Check which type of

machine you have. See General Settings Guide.

Interface Standard:

• IEEE 1284 parallel interface

Note

❒ Use a standard 36-pin printer cable not longer than 3 meters

(10 feet).

• Ethernet interface (100 BASE-TX/10BASE-T)

Option:

• IEEE 1394 interface

• IEEE 802.11b wireless LAN interface

• USB 2.0 interface

• Bluetooth™ interface

Network protocol TCP/IP, IPX/SPX, NetBEUI

Printer language Standard: PCL 6, PCL 5e, RPCS™

Option: PostScript 3

Fonts PCL 6/5e :

Afga Monotype Font Manager 35 Intellifonts, 10 TrueType fonts, and 1 Bitmap font Font Manager available.

PostScript 3 :

136 fonts (Type 2:24, Type 14:112)

Memory 192 MB

Hard disk Storage capacity : 20 GB

, AppleTalk

Appendix

Component Specifications

Operating systems supported by this machine

Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego-

To use NetBEUI, use the SmartNetMonitor for Client port.

Windows 95/98/Me

Windows 2000

Windows XP

Windows NT 4.0

Mac OS 8.6 to 9.2

Mac OS X

ry/Type5) cable.

Options

Limitation

❒ Only one optional interface board can be installed in the machine at a time.

Therefore, the optional IEEE 1394 interface board, the optional 802.11b interface kit (wireless LAN board) and the optional USB 2.0 Interface board cannot be installed in the machine simultaneously.

IEEE 1394 Interface Board Type A

❖❖❖❖ Transmission spec.:

IEEE 1394

❖❖❖❖ Interface:

IEEE std 1394-1995 compliant IEEE std 1394a-2000 compliant

❖❖❖❖ Device class:

SCSI print (Windows 2000, Windows XP) IP over 1394 (Windows Me, Windows XP)

❖❖❖❖ Protocol:

SBP-2 (SCSI print) TCP/IP (IP over 1394)

❖❖❖❖ Interface connector:

IEEE 1394 (6 pin × 2)

❖❖❖❖ Required cable:

1394 interface cable (6 pin x 4 pin, 6 pin x 6 pin)

Important

❒ You cannot plug devices together to create loops.

❒ Do not use a cable more than 4.5 meters long.

❖❖❖❖ Data transfer speed:

Maximum 400 Mbps

❖❖❖❖ Connectable number of devices on a bus:

Maximum 63

❖❖❖❖ Allowed cable hops on a bus:

Maximum 16

❖❖❖❖ Power supply:

Non power supply Cable Power repeated (IEEE 1394a-2000 compliant)

IEEE 802.11b Interface Kit Type B

❖❖❖❖ Transmission spec.:

Based on IEEE 802.11b (wireless LAN)

❖❖❖❖ Protocol:

TCP/IP, NetBEUI, IPX/SPX, AppleTalk

Specifications

Note

❒ SmartNetMonitor and Web browser are supported.

❖❖❖❖ Data transfer speed:

Auto select from below speed 1Mbps, 2Mbps, 5.5Mbps, 11Mbps

❖❖❖❖ Frequency range:

• Inch version:

2400-2497 MHz (1-11 channels)

• Metric version:

2400-2497 MHz (1-13 channels)

❖❖❖❖ Transmittable distance:

1Mbps 400 m 2Mbps 270 m

5.5Mbps 200 m 11Mbps 140 m

These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10-100 m, depending on environment.

❖❖❖❖ Transmission mode:

802.11 Ad hoc, Ad hoc, and Infrastructure mode

Appendix

USB2.0 Interface Board Type A

❖❖❖❖ Transmission spec:

Based on USB 2.0

❖❖❖❖ Data transfer speed:

High Speed: 480 Mbps Full Speed: 12 Mbps

❖❖❖❖ Supported operating system:

Windows 98 SE/Me, Windows 2000/XP, Mac OS 9.x, Mac OS X Classic mode

Note

❒ This USB 2.0 interface board is compatible with devices that support USB

1.1.

❒ For Windows 98 SE/Me, make sure to install USB Printing Support includ-

ed on the CD-ROM that comes with this machine. When USB 2.0 is used with Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible.

❒ Macintosh supports only the standard USB port.

PostScript 3 Unit Type 2045

Reference

See PostScript 3 Unit Type 2045 Operating Instructions Supplement for information.

Bluetooth Interface Unit type A

This Bluetooth interface unit does not support BIP.

Reference

See the manual that comes with optional Bluetooth interface unit.

INDEX

Cancelling a job

Macintosh Windows

Chaptering Collate Configuration page Control panel

Covers

locked print printer features, adjusting sample print

Data In indicator Display panel

error messages

Document Server

Error messages

Finisher Fonts

Hard disk Host Interface

, 27, 29,

Macintosh

cancelling a job setting up, printer driver

Maintenance Memory

Network Cable Network protocol

Operating system

Options

Paper Input PCL menu PostScript 3 Unit Type 2045 Printer driver

Printer properties, Windows 2000/XP Printer properties, Windows 95/98/Me Printer properties, Windows NT 4.0 setting up, Macintosh

Printer features

adjusting menu parameters

Printer Language Printing speed Punch

4 3 5

IEEE 1394 Interface Board Type A IEEE 802.11b Interface Kit Type B Interface

List/Test Print Locked print

deleting

Resolution

Sample print

deleting

Slip Sheets Specifications Spool printing

Staple System

Troubleshooting

error messages machine does not print other printing problems status messages

USB2.0 Interface Board Type A

Windows

cancelling a job

Windows 2000/XP

printer properties, printer driver

Windows 95/98/Me

printer properties, printer driver

Windows NT 4.0

printer properties, printer driver

EN USA B548-8627

Printer/Scanner Unit Type 2045 Operating Instructions Printer Reference 2

EN USA B548-8627

HP 2045 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Warning:

Trademarks

Notes:

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Accessing the Printer Properties

Windows 95/98/Me - Accessing the Printer Properties

Changing default settings

Making settings from an application

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer Properties

Changing default settings - Printing Preferences Properties

Making settings from an application

Windows NT 4.0 - Accessing the Printer Properties

Changing default settings - Printer Properties

Changing the default settings - Default Document Properties

Making settings from an application

Macintosh - Setting Up for Printing

Making paper settings from an application

Setting up for printing from an application

Cancelling a Print Job

Windows - Cancelling a Print Job

Macintosh - Cancelling a Print Job

2. Using the Document Server

Accessing the Document Server

3. Sample Print/Locked Print

Sample Print

Printing a Sample Print File

Deleting a Sample Print File

Checking the Error Log

Locked Print

Printing a Locked Print File

Deleting Locked Print Files

Checking the Error Log

Form Feed

Print using a selected tray

Canceling the form feed

4. Troubleshooting

Error & Status Messages on the Display Panel

The Machine Does Not Print

Other Printing Problems

5. Printer Features

Printer Features Menu

Adjusting Printer Features

Printer Features Parameters

Paper Input

List/Test Print

Printing the Configuration Page

Interpreting the Configuration Page

System Reference

Paper Input

System

PCL Menu

Host Interface

Interface Information

Error Log

Maintenance

Setting Menu Protect

Canceling Menu Protect

Temporarily canceling Menu Protect

System

Host Interface

PCL Menu

PS Menu

6. Appendix

Finisher

Staple

Staple Position

Precaution on stapling

Punch

Punch Position

Precautions when punching