Grundig DIGTA 420, DigtaSonic 422, DigtaSonic 420 User Manual
ENGLISH
DIGTA 420
www.grundig-gbs.com
2
CONTENTS
________________________________________
5 Notes
5 Safety
5 Environmental note
6 Scope of delivery
6 Accessories
7 User controls
8 Rear view
9 Display
10 Preparation
10 Battery operation
10 Rechargeable battery opera tion
10 Inserting rechargeable battery
11 Direct charging of the rechar geable battery
12 Charging the battery - using
the Digta Station 446*
13 Notes on rechargeable
battery 466
14 Mains operation via USB
14 Mains operation
15 Inserting and removing repla ceable memory cards
16 Formatting replaceable
memory cards
17 Switching on the
machine
17 Switching on and off
17 Initial switching on
18 Subsequent switching on
18 Switching off
18 Keylock
18 Navigation
19 Navigation in the menus
19 Ea s y Mo d e - Me n u e Mo d e
19 Switchover from Ea s y Mo d e -
M
e n u e Mo d e
20 PIN / PUK
20 Entering the four digits PIN
21 Entering the eight digits PUK
21 Saving dictations on remova ble memory cards
22 Recording
22 Saving dictations, selecting a
folder
23 Dictation
23 New dictation
24 Recording pause
24 End recording
24 Modifying the dictation
26 Inserting a part of a dictation
27 The info function and the
index function
27 Inserting an info
2 8 Inserting an index
29 Dictating using the foot control
30 Play-back
30 Select dictation and listen to it
31 Setting the volume
31 Skip quickly to the start or end
of a dictation
31 Fast play-back
32 Fast forward and rewind
32 Inserting an info
33 Inserting an index
34 Search for info or index
35 Transcription with foot control
36 Automatic backspace
37 Modify Menu
37 Editing an existing dictation
38 Display or modify data set in
the dictation
40 Setting a priority to a dictation
41 Postpone a dictation
42 Dictation lock
* Special extras
3
CONTENTS
________________________________________
43 Deleting a dictation
43 Deleting an entire dictation
44 Deleting the contents of a
folder
45
Deleting a part of the dictation
46 The menu
46 Functions in the menu at a
glance
48 Functions available if the
device is connected to a PC
49 Data list
52 Group
53 Typist
54 Dictation type
55 Priority
56 No./Reference
58 Microphone sensitivity
59 Voice activation
60 Automatic power off
61 Audio signals
62 Dimmed
63 USB connection automatic /
manual
64 Speaker
65 Fast forward / rewind
66 Foot control*
66 Foot control* assignment
during recording
67 Foot control* assignment
during play-back
68 Automatic backspace
69 Setting an index during
play-back
70 Dictation position number
71 Time indicator
72 Date format
73 Display ID
74 Version
75 DSS Pro
76 Time, date
77 Dictation counter
78 Modifying the PIN
79 Formatting
80 Default settings
81 Language
82 Operation with
Digta Station*
82 Digta Station*
82 USB interface
82 Foot control
82 Charging unit, power supply*
83 Communication with the PC
83 The Grundig Business
Systems PC software
83 System requirements
84 Connecting and separating the
dictation machine and the PC
84 USB parallel operation
85 PC microphone operation, USB-
Audio, USB-HID
86 Configuration of the dictation
accompanying note
87 Firmware update
87 Carrying out a firmware
update
89 Digta Scan 404 Barcode
reader
89 Using barcodes
90 Plugging in
91 Unplugging
92
Switching the Digta Scan on and off
93 Scanning a barcode for a new
dictation
94 Displaying a barcode for a
dictation
95 Scanning a barcode for an
existing dictation
96 Searching for a dictation
belonging to barcode
97
Deleting a barcode from a dictation
* Special extras
4
CONTENTS
________________________________________
98 Configuring the Digta Scan
barcode reader
100 Setting the Digta Scan bar-
code reader
101 Restoring the default settings
102
RFID reader Digta RFID 414
102 Using RFID codes
102 Connecting and removing the
RFID reader
103 Turning the RFID Reader on
and off
104 Scanning a RFID code
for a new dictation
105 Additional functions
106 Messages, error
numbers
5
NOTES
_____________________________________________
Your DigtaSonic 420 is a digital portable dictation machine. It
can be used as a single workstation dictation system together
with the included software. It may also be integrated into a network solution (local network with several authors and typists).
The dictating machine offers functions such as inserting or
deleting passages that allow you to easily edit your dictations.
Dictations can be transferred from your PC onto a network.
Safety
This digital portable dictation machine is designed to record and
play-back spoken language. Protect your machine from exposure to moisture (rain, splashing liquids). Never lay your dictation
machine down near a heater or directly into sunlight.
Note! You must not open the dictation machine under any circumstances. Opening the machine will invalidate the warranty
repair. Open only the lid to the compartment of the battery. Use
a dry cloth to clean the machine. Do not use chemical cleaning
agents.
Environmental note
The batteries must not be thrown away as household garbage.
Please dispose of the used batteries in an environmentally
sound manner by bringing them to a public collecting point or
back to the dealer.
The CE mark confirms that the device corresponds to the
relevant guidelines of the European Union.
Technical and visual features subject to change!
6
NOTES
_____________________________________________
Scope of delivery
– Digta 420
– PC software
– USB cable
– Pouch
Accessories
For the latest accessories like Digta Card, Digta Station, Foot
control, plug-on microphone and earphone please visit the
Grundig Business Systems Website on the internet at
www.grundig-gbs.com.
The performance features described by Grundig Business
Systems only apply to genuine Grundig Business Systems
accessories.
Please make sure to choose only genuine accessories from
Grundig Business Systems. Product liability and warranty
service are provided only in this case. The use of non-Grundig
Business Systems accessories or those which are not recommended and approved by Grundig Business Systems automatically void any warranty claims towards Grundig Business
Systems.
7
USER CONTROLS
_______________________________
Socket for external microphone
Earphone socket
(output voltage max. 90 mV)
Microphone
LED indicator
Record: illuminated red
Record pause: blinking red
Insert: illuminated orange
Insert pause: jittering orange
PC transfer: jittering red
Charging of rechargeable batteries: blinking green
Display
Recording button
Slide switch for
fast forward,
stop,
start (record, play-back)
and rewind
Selection buttons*
Navigation buttons*
„new“-button
(new dictation)
* labeled in the bottom
display line
Green indicator for
USB connection
Yellow indicator for
charging
Digta Station 446:
Special extras
for Kensington
lock
8
REAR VIEW
_______________________________________
On/Off switch
Keylock
Battery compartment
Slide switch for fast
forward, stop, start
(record, play-back)
and rewind
Card slot for
MMC-/SD
cards
9
DISPLAY
___________________________________________
Display information
Dictation number
i
Info number
Index number
Battery/USB/
power supply
Remaining
storage time
Dictation length
Status bar
Current button functions,
for ex. modify dictation,
select dictation, menu
Recording/
Play-back
mode
Recording
in folder A
Voice activation on
Card indicator
Dictation with priority (PR)
Microphone
sensitivity
Current function
►
Play-Back
Recording
Recording pause
_▼_
Insert
Play-Back End
►►
Fast forward
◄◄
Rewind
Encryption / Dictation
position number
Note:
The displays of the further operation manual will figure in black type
against a clear background to be better recognized.
Time
Menu Mode
Easy Mode
To switch between
Me n u Mode and
Easy MODE,
keep on pressing the
„NEW“ button after
having switched on
the DIGTA 420
until the initial display
appears on the display (hour glass and
progress bar).
For further information concerning the ea s y Mode,
please see the Quick Reference Guide.
10
Battery operation
The dictation machine can be used for approximately 9
hours when the alkaline manganese batteries are fully
charged.
• Open the battery compartment.
• Insert batteries (Micro type / AAA, 2 x 1,5 V). Make cer-
tain the polarity is correct.
• Close the battery compartment.
– Display for battery operation »
«.
Note:
A signal will be omitted when batteries are weak. The battery
symbol flashes on the upper right edge of the display. You
will still be able to dictate for a few minutes until the dictation
machine automatically switches off.
Rechargeable battery operation
To allow a smooth operation of the rechargeable battery*
you should always switch off your dictation machine after
you have finished dictations and connect it to the Digta
Station* to be recharged.
– Display when operating with rechargeable batteries:
» «.
Inserting rechargeable battery
With the Digta Station 446* you only may recharge the
Akku-Pack 466* rechargeable battery* in the dictation
machine.
• Switch off the dictation machine. Move the On/Off
switch upwards to »OFF/HOLD«.
• Open the compartment of the rechargeable battery*.
• Insert the rechargeable battery*. Make sure the polarity
and position are right (see figure).
PREPARATION
___________________________________
* Special extras
1 1
Note:
The dictation machine’s operating system is “shut down”
(similar to a PC) when it is turned off. There must still be sufficient power available for this purpose. If, after the dictation
machine has automatically turned off, you turn it back on again
without having plugged it into a power supply* (e.g. via USB
cable to a PC) or without having inserted new rechargeable
batteries, your saved dictations may be permanently lost.
The rechargeable battery* is charged also when the
dictation machine is switched on. In this case, however,
charging will take a longer time.
Direct charging of the rechargeable battery
• Switch off the dictation machine by moving the On/Off
slide switch upwards to »OFF/HOLD«.
• Plug the power supply* into the mains socket.
• Connect the USB plug of the power supply* cable to
the »PC/USB« socket of the dictation machine.
– After a short time the display indicates that the batte-
ries are recharged and the green recording indicator
will be blinking.
– The flat rechargeable battery* will be fully recharged
after about 4 hours. The charging indicator and the
recording indicator then go out.
•
Pull the power supply* from the socket and the power
supply* cable's USB plug from the »PC/USB« socket.
Note:
When the rechargeable battery is flat (total discharge), it
may take up to two hours until the load indicator appears
on the display. Please check if the dictation machine and
the power supply work accurately. To do so, take out the
rechargeable battery. Then connect the dictation machine
with the mains supply and switch on the dication machine.
PREPARATION
___________________________________
* Special extras
12
Charging the battery – using the Digta Station 446*
• Connect your USB plug from the power supply* cable
to the »DC IN 5V« jack of the Digta Station*.
•
Plug the power supply* plug to the wall outlet.
– The yellow indicator of the Digta Station* lights up.
•
Switch off the dictation machine by moving the On/Off
slide switch upwards to the
»OFF/HOLD« position.
• With the dictation machine switched off, plug it into the-
Digta Station*
– Shortly afterwards, the load indicator appears on the
Digta display and the LED-indicator blinks green.
The yellow indicator of the DIGTA Station flashes
yellow during the loading process.
– After approx. 4 hours the flat rechargeable battery* is
recharged. The charging indicators and the recording
indicator disappear.
PREPARATION
___________________________________
* Special extras
COM 1
Line Out
Mic In
USB
13
PREPARATION
___________________________________
Notes on rechargeable battery 466
New rechargeable batteries do not reach full capacity until
they have been recharged several times. For this reason
the operating time for new rechargeable batteries in some
rare cases is less than 3 hours.
When the rechargeable battery* is fully charged, you can
use the dictation machine up to 7 hours (DSS Standard
Play).
The rechargeable batteries’ charge state is shown on the
dictation machine display:
– »
« Rechargeable battery* charged;
– » « Rechargeable battery* partly discharged;
– » « Rechargeable battery* weak;
– » « Rechargeable battery* nearly flat.
Note:
The rechargeable battery* must always be fully charged in
the dictation machine to make sure that the real charging
state is displayed.
Before the rechargeable battery* is completely flat a short
warning beep will sound and the rechargeable battery*
symbol »
« will flash on the display. There won't be
a warning signal in the recording mode. You will still be
able to dictate and play-back for a few minutes before the
dictation machine automatically switches off. However,
we recommend either starting the charging process after
the warning beep and the flashing rechargeable battery*
symbol » « or to use the power supply* to operate the
dictation machine.
The dictation machine’s operating system is ”shut down”
(as for a PC) when it is switched off. Sufficient power must
still be available for this purpose. If, after the dictation
machine has automatically switched off, you switch it back
on again without plugging in the power supply* or if the
rechargeable batteries have not been recharged, your
saved dictations may be permanently lost.
* Special extras
14
Mains operation via USB
You can connect your dictation machine to your PC via a
USB cable (included in delivery).
• Switch on your PC.
• Switch on your dictation machine and connect it to the
PC via the USB cable. A display for rechargeable battery* operation appears on the upper right edge, or the
symbol »
« for power supply* via PC flashes if the
batteries are fully charged.
• If automatic PC connection is switched on, the dictation
machine logs on at the PC via USB parallel operation.
Open the menu with the right selection button. Select
the symbol »
« for dictations in PC power supply*
mode with the navigation buttons and confirm with the
right selection button » «.
Now your dictation machine is supplied with power by the
PC (the battery* in the device is not discharged) and you
can use it for recordings and play-back like under battery
operation.
PREPARATION
___________________________________
Mains operation
If the dictation machine has been switched on and a power
supply* is connected to the »PC/USB« socket, the power
supply* will supply the dictation machine with power. The
rechargeable battery* is charged.
– Display for mains operation » «.
Please use the Digta Station* for PC operation with power
supply*.
* Special extras
15
PREPARATION
___________________________________
Inserting and removing replaceable memory
cards
You can use memory cards (not included in delivery) instead
of the internal memory.
Use Digta Cards supplied as accessories by Grundig Business
Systems.
• Push the memory card into the slot with the side with
the diagonal corner facing the direction shown on the
back of the device.
Note:
Do not insert the card with force. Slight pressure is sufficient.
To remove the card press the memory card slightly until
the snapping mechanism unlocks.
Do not remove the cards when recording is running or
during data transfer from PC to PC. This can result in
data loss.
If a full memory card (e.g. with over 300 dictations) is
inserted into the dictation machine with factory default
settings (or with a reset dictation counter), it takes up
to 20 seconds to create a new dictation. This time is
required for the dictation machine to search for the first
free dictation number starting from dictation number 1.
This time also varies depending on the manufacturer of
the memory card.
If you use MultiMediaCards/SecureDigital Cards (MMC/
SD) with insufficient writing speed, »Card not suppor-
ted!« will appear in the display.
Make sure that the electrical contacts on the underside of the memory card are not subjected to physical
stress. The cards are not affected by dirt or moisture,
but they may only be put into the dictation machine
when they are clean and dry.
16
PREPARATION
___________________________________
New memory cards must be formatted before any writing can be done.
It is essential that the notes in the chapter “THE MENU
– Formatting” be observed.
Formatting replaceable memory cards
Memory cards – including those which have been preformatted – must first be formatted with the dictation machine
prior to initial writing.
If an error message appears after a non-formatted memory
card is inserted, confirm this with the right selection button
»
«.
The »Format, delete all?« display should also be acknowledged with the right selection button » «.
The memory card may not be formatted as a removable
disk using a PC formatting function.
New memory cards may only be formatted using the
“Formatting” menu function. It is essential that the notes in
the “THE MENU - Formatting” chapter be observed.
We recommend reformatting the memory card on a PC
once it has been overwritten several times. The memory
card is defragmented during formatting. Access to the next
dictations is then faster.
17
Switching on and off
Initial switching on
• Move the On/Off switch down to »ON«.
• Select a language with the navigation buttons »◄►«
and confirm with the right selection button »
«., for
example, »English«.
• An authors list appears when more than 1 author (a
maximum of 20 authors is possible) is configured. Please select your name and confirm with the right selection button »
«.
- The author‘s list is created by the administrator at the
PC and transferred to the dictation machine.
Note:
If there are more than one author, the dictation list
only shows the dictations with the author‘s recognition
selected and confirmed by the user when he/she switched on the machine. This ensures that other dictations
are not accidentally edited or worse deleted.
• We recommend you to adjust now time and date. To do this
select year, month, day, hours and minutes with the
navigation buttons »▲▼« and confirm each selection
with the right selection button »
«.
• End your adjustments with »
«.
• You can interrupt the time setting with the left selection
button »
« without saving the adjustments. Each time
you switch on the device in the future, the date and
time display will appear again, until the time setting is
concluded with the right selection button.
– Now the device is ready for operation.
SWITCHING ON THE MACHINE
_______________
18
Subsequent switching on
• Move the On/Off switch downward to "On".
• If an authors list appears please select your name and
confirm with the right selection button »
«.
Switching off
• Move the On/Off switch upward to »OFF/HOLD«.
Key lock
The keylock prevents you from accidentally turning off
the machine while you are recording or playing back a
dictation.
• When making a recording or playing back a recor-
ding, push the On/Off switch upward to »OFF/HOLD«.
The keys are now locked and the »
HOLD
« symbol
appears in the display. If you wish to unlock the keys
again, push the On/Off switch back to »ON«. You can
stop your recording or play-back again.
If you press the On/Off button in a different function, the
device will turn off.
Navigation in the menus
• You may select desired menu items or functions/settings with the navigation buttons »◄►«.
• You activate menu items and confirm functions or para-
meters with the right selection button »
«
• With the left selection button »
« you interrupt functions
without saving any adjustments.
SWITCHING ON THE MACHINE
_______________
NAVIGATION
_____________________________________
19
ea s y Mo d e - Me n u Mo d e
________________________
The ea s y Mo d e serves for making the pure dictation functionality of the Digta 420 available for the author.
The menu functions are switched off in the ea s y Mo d e . Instead
of this, a delete button and an insert button are permanently
available.
The advantages of the ea s y Mo d e are:
- All important functions (dictating-, delete- and insert
functions) are available on the buttons.
- The display is more neatly designed because only the
dictation information is displayed.
- Operating errors of rarley used functions (e.g. change
folder, delete the entire memory, restore counter, insert
info/index) are excluded.
- All device settings (e.g. microphone sensitivity, length
of display illumination) which have been set in the Me n u
Mo d e remain after switching over to the ea s y Mo d e .
Note:
GRUNDIG Business Systems recommends to perform all settings in the M
e n u Mo d e , to activate the desired workflow func-
tions and then switchover to the ea s y Mo d e .
Switchover from ea s y Mo d e - Me n u Mo d e
The switchover from the ea s y Mo d e to Me n u Mo d e is
achieved through switching on the Digta 420.
• To switchover between the M
o d e s , press the „NEW“
button when switching on the Digta 420 till the initial
display view appears on the display (hour glass and
progress bar).
A detailed description how to operate with the DIGTA 420 in
the e
a s y Mo d e is available in the attached Quick Reference
Guide.
20
Entering the four digits PIN
Your dictation machine comes with a PIN/PUK function.
The PIN (Personal Identification Number) is activated via
the supplied PC software. Afterwards you have to enter
your PIN each time when you switch on your dictation
machine. Die PIN (personal identification number) can
be activated by means of the supplied PC software in
the menu item „configuration/extended...“ or contact our
service hotline on:
www.grundig-gbs.com
Support / Contact Info
Default settings are 0000. You may change your PIN via
the menu functions described in the chapter „THE MENU
– Modifying the PIN”.
• You may confirm your entry via the navigation
buttons or you move the slide switch to
»
◄◄
REW« (smaller figures) or to »
►►
FFWD« (higher
figures) and confirm the figures with the recording button » DICT«.
- Each figure you entered in will appear as a star symbol
"
٭
" to screen from view. Having entered the fourth figu-
re you will access the main menu.
If the wrong PIN was entered three times you have to wait
for 30 seconds to try again. However, if in three trials the
wrong PIN was entered three times, the dictation machine
will be locked and only may be unlocked via entering the
right PUK.
PIN / PUK
_________________________________________
21
PIN / PUK
_________________________________________
Entering the eight digits PUK
If the wrong PIN was entered several time the dictation
machine will be locked. You then will have to enter the eight
digits PUK (Personal Unblocking Key)
• You may confirm your entry via the navigation
buttons or you move the slide switch to
»
◄◄
REW« (smaller figures) or to »
►►
FFWD« (higher
figures) and confirm the figures with the recording but
ton » DICT«.
If the wrong PUK was entered three times you have to
wait for 30 seconds to try again. Entries may be done as
often as you like. The PUK is generated from the device's
specific serial number and will be supplied to you or to your
system administrator when you buy the machine.
Having entered the PUK the PIN will be reset to 0000.
Saving dictations on removable memory cards
Dictations on external, removable memory cards (Digta
Card) can not be protected through the PIN/PUK function.
The following display appears when changing to an external memory card:
- EXT NO PIN PROTECTION
• Confirm with the right selection button »
« that you
would like to work with an external memory card without
PIN protection.
22
RECORDING
______________________________________
Saving dictations, selecting a folder
Dictations are stored on the internal memory of the dictation machine if no external, replaceable memory card (Digta
Card) is in use.
If a memory card is inserted, all dictations are recorded on
this card. The internal memory is protected against access
during this. It is not possible to copy between the internal
memory and the memory card.
– When using an external memory card,
» « appears in
the display.
There are six folders available for this purpose: one main
folder » « and five subfolders labeled A, B, C, D, and
E. This allows you to sort your dictations (for example to
separate private from business dictations).
Selecting a folder
• Activate the menu with the right selection button »
«
• Select the Folder menu command »
« with the navi-
gation buttons »
◄►
« and confirm by pressing the right
selection button » «.
• Now you can choose the folder of your choice with the
navigation buttons. Confirm with
» «.
• You exit the menu with the left selection button »
«.
Your dictations will now be saved in this folder. When you
turn the machine back on, the last selected folder and last
edited dictation will be displayed.
23
RECORDING
______________________________________
Dictation
• Speak in a direction just over the dictation machine.
The figure illustrates the optimum position. The high
precision microphone also allows you to record conver sations from greater distances.
New dictation
• Move the slide switch to »
STOP
«.
• Press the »new« button.
– A new dictation with the next highest number availa-
ble is created, display: »
DICT0008
« for example.
– The dictation position number and total number of
dictations increase.
– The time and date are saved together with each new
dictation (displayed only on the PC).
– The red recording indicator starts blinking, the white
Disc symbol »
« appears in the display as well as
the Pause symbol » «.
• Move the slide switch to »
►
START«.
– The recording indicator blinks, the Disc symbol »
«
starts spinning in the display and the Pause symbol
turns into a Recording symbol » «.
– The device is recording.
24
RECORDING
______________________________________
Recording pause
• Move the slide switch to »
STOP
«.
– The recording indicator blinks, the Disc symbol
»
« stops spinning in the display and the Pause
symbol » « appears again.
End recording
• Press the red recording button » DICT«. The Disc
symbol turns black » «.
Fast forward or rewind during a recording also ends the
recording.
– Each time a recording is ended, the time and data are
saved along with it (displayed only on the PC).
Modifying the dictation
During play-back you can record over the previously recorded text at the current position or append a recording to the
current dictation.
Pay attention to the remaining free memory space. In e
a s y
Mo d e the free memory space is displayed firstly after the
capacity falls below a value of 60 minutes.
Please note the time you have left in memory; this is displayed in hours and minutes.
• Move the slide switch to »
STOP
«.
• Select the dictation of your choice with the navigation
buttons »
◄►
« (see „Select dictation and listen to it").
• Move the slide switch to »
►
START« (play-back).
• During play-back push the slide switch to »
STOP
« at
the desired dictation position..
25
RECORDING
______________________________________
• Press the red recording button »
DICT
«, the red
recording indicator starts blinking, the white Disc symbol
» « and the Pause symbol » « appear in the display.
• Move the slide switch to »
►
START« and dictate the
new text. The red recording indicator lights up, the white
Disc symbol » « starts to spin in the display and the
Pause symbol turns into the recording symbol » «.
Caution:
This will overwrite your old dictation starting at this
point.
• At the end of the dictation move the slide switch to
»
STOP
«.
• Press the red recording button » DICT« or the left
selection button » «. The recording is turned off.
Note:
If you press the recording button immediately after
selecting the dictation, your dictation will be appended.
26
RECORDING
______________________________________
Inserting a part of a dictation
During play-back you may insert a new recording at your
current dictation position.
Pay attention to the remaining free memory space. In e
a s y
Mo d e the free memory space is displayed firstly after the
capacity falls below a value of 60 minutes.
• Move the slide switch to »
STOP
«.
• Select the desired dictation with the navigation buttons
»
◄►
« (see „Select dictation and listen to it").
• Move the slide switch to »
►
START«, to listen to the
dictation.
• During play-back, move the slide switch to »
STOP
«,
once you have reached the dictation position at which
you wish to insert the text.
• Press the red recording button »
DICT
«, the red
recording indicator starts blinking, the white Disc symbol » « and the Pause symbol » « appear in the
display.
• Confirm the insert function with the right selection but-
ton »
« (Insert recording).
• Select the "Insert Part" »
« function from the menu
and confirm with the selection button » «.
• Move the slide switch to »
►
START« and dictate the
text you want to be inserted.
• Move the slide switch to »
STOP
« once you have
finished inserting the text.
• To stop, press the red recording button »
DICT« or
the left selection button » «.
27
RECORDING
______________________________________
The info function and the index function
As an integral part of a dictation, in Me n u Mo d e you can record
information (»i« = Info) for your typist and mark them, or set
index marks (» «= Index) for specific parts of the dictation.
Info »i« or Index » « appears in the display and the number of
info or index (DSS: from 01 to 16. DSS Pro: from 01 to 32). You
will hear an audible signal during play-back. These messages
and indexes are transferred to the PC with the dictation.
Inserting an info
In the Me n u Mo d e , you can insert a new info at the current
dictation position during recording.
• Move the slide switch to »
STOP
«.
• Press the red recording button »
DICT
«.
– The red recording indicator starts blinking, the white
Disc symbol »
« and the Pause symbol » «
appear in the display.
• Move the slide switch to »
►
START«.
– The recording indicator lightens up, the Disc symbol
»
« starts to spin in the display and the Pause sym bol turns into the recording symbol » «. The device
is recording now. The symbols for Info »i« and Index
»« are displayed in the bar for the key functions.
• Press the selection button »
i
« to insert an info at the
current position.
– The next highest info number, for eg. »
i
2«, appears
in the display.
• Speak the info text when the next higher info number
appears in the display, e.g. »
i
2«.
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• Move the slide switch to »
STOP
« once you have
finished inserting the text.
• To stop, press the red recording button »
DICT« or
the left selection button » «.
Inserting an index
In the Me n u Mo d e , a new index can be inserted at the active dictation position during recording.
• Move the slide switch to »
STOP
«.
• Press the red recording button »
DICT
«.
– The red recording indicator starts to blink, the white
Disc symbol »
« and the Pause symbol » «
appear in the display.
• Move the slide switch to »
►
START«.
– The recording indicator lightens up, the Disc symbol
»
« starts to spin in the display and the Pause symbol
turns into the recording symbol » «. The symbols
for Info »i« and Index » « are displayed in the bar
for the key functions.
• Press the right selection button »
«.
– The next highest info number briefly appears in the
display, »
2« for example.
• Move the slide switch to »
STOP
«.
• To stop, press the red recording button »
DICT« or
the left selection button » «.
RECORDING
______________________________________
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Dictating using the foot control
• Connect the foot control to the » « socket of the
Digta Station*.
• Connect the power supply* to the »DC IN 5V« socket
or via USB cable to the »PC/USB« socket of a PC to
supply the Digta Station* and the foot control with electric power.
• Move the slide switch to »
STOP
«.
• With the dictation machine switched on, plug it into the
Digta Station*.
Note:
If automatic PC connection is switched on, the dictation
machine logs on at the PC via USB parallel operation.
Open the menu with the right selection button. Select
the symbol »
« for dictations in PC power supply*
mode with the navigation buttons and confirm with the
right selection button » «.
•
The switches on the foot control are designed for handsfree dictation (default setting). If the »Playback« setting (transcription mode) is activated, you first have to
change to »Recording« in the »Foot control« menu item.
See chapter "SETTINGS IN THE MENU - Foot control".
Left pedal
– Rewind;
Middle pedal
– Press shortly to switch recording on or off;
–
Hold down (approx. 1.5 seconds) for a new dictation. The red recording indicator lights up, a new
dictation number, for eg. »DICT0003« is displayed;
Right pedal
– Start/stop recording and play-back.
Note:
Select the fast forward function using the slide switch
function »
►►
FFWD« on the dictation
machine.
RECORDING
______________________________________
* Special extras
30
PLAY-BACK
_______________________________________
Select dictation and listen to it
• Move the slide switch to »
STOP
«.
• Select the folder in which your dictation is located (see
„Saving dictations, selecting a folder“).
• Select the desired dictation with the navigation buttons
»
◄►
«.
The selected dictation name appears in the display.
If a dictation was renamed on the PC, or if it originates
from another dictation machine, the dictation name is
displayed as text, possibly abbreviated.
• Move the slide switch to »
►
START«.
– The black Disc symbol »
« starts to spin in the display,
the play-back symbol »►« appears on the left in the
display and the status bar begins to move. Play-back
starts at the beginning of the dictation.
Note:
If, after you have turned on the dictation machine, no
new dictation is selected, the last edited dictation will
be played back at the position it was before the machine was turned off.
• If you wish to interrupt the play-back, push the slide
switch to »
STOP
«.
– The black Disc symbol »
« will stop spinning in the
display. The status bar stops moving.
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