Grundig Digta 7 Push User Manual
>> User Guide
English
1
Contents
Contents
1. Introduction ..................................................3
1.1 Scope of supply..............................................3
1.2 Accessories ....................................................3
1.3 Explanation of signalwords and symbols in this
Operating Instruction ......................................3
1.4 Saftety information .........................................4
Purpose of use ...............................................4
1.5 Special hazards ..............................................5
Electrical Voltage ............................................5
Rechargeable batteries ...................................6
Traffic .............................................................6
Particular groups of persons ...........................6
Obstacle .........................................................7
Electronic components ...................................7
Cleaning .........................................................7
Disposal .........................................................7
Defects...........................................................8
2. Comment Controls/Keys and Connections . 9
3. Initial Setup ................................................12
3.1 Battery operation..........................................12
Inserting batteries ........................................12
3.2 Operating using rechargeable batteries ........12
Instructions for rechargeable battery pack 962
12
Inserting rechargeable batteries ...................13
Charging the rechargeable battery ...............14
3.3 Operation with USB power supply ................14
3.4 Switching the device on/off ..........................15
Switching on for the first time ......................15
3.5 Switching the device on/off ..........................16
Switching on ................................................16
Switching off ................................................16
3.6 Profiles .........................................................16
Easy Mode ...................................................16
Menu Mode ..................................................17
Change of profile ..........................................17
3.7 Help function ................................................18
3.8 Navigation ....................................................18
Button functions ...........................................18
NEW button ...............................................18
OK button ..................................................18
MENU button .............................................18
Up/down buttons .......................................19
Display buttons in menu ............................19
Text editor ....................................................19
Keylock ........................................................20
3.9 Memory options ...........................................20
Internal/External memory .............................20
Instructions for memory card .......................21
Inserting memory card .................................21
Removing memory card ...............................21
Formatting memory card ..............................22
4. Operating ....................................................23
4.1 Recording of new dictation ...........................23
4.2 Play-back dictation .......................................23
Select dictation ............................................24
Listen to dictation .........................................24
Setting the volume .......................................24
Fast forward and rewind ..............................25
Fast play-back .............................................25
Set an index mark during play-back .............25
4.3 Change a dictation .......................................26
Insertion of a dictation part ..........................26
Overwrite dictation parts ..............................26
Adding of dictation parts ..............................27
4.4 Changing of dictation features ......................28
Dictation lock ...............................................29
Encryption ....................................................29
Priority .........................................................30
Postponed ....................................................30
Deadline .......................................................30
Filename ......................................................31
Secretary .....................................................31
Worktype ......................................................31
Group/category ............................................32
Numbers/reference (characters) ...................32
Dictation ID ..................................................33
Scan in new Dictation ID ...........................34
Change dictation ID ...................................35
Delete dictation ID .....................................35
Dataset ........................................................36
Display/edit dataset ...................................36
Delete dataset ...........................................37
Status info ....................................................37
Author name ................................................37
4.5 Info/Index function........................................37
Add info message ........................................38
Delete info message.....................................38
Add index .....................................................39
Delete index .................................................39
4.6 Delete dictation ............................................40
Delete entire dictation ..................................40
Delete dictation part .....................................41
5. Menu functions ..........................................42
5.1 The menu mode at a glance .........................42
5.2 USB-operations ............................................43
5.3 Data list .......................................................43
Select ........................................................... 44
2
Contents
Contents
Workflow ......................................................44
Delete ..........................................................45
5.4 Scanner........................................................45
Use scanner to search for dataset for new
dictation .......................................................45
Search for dictation ...................................45
Scan workflow .............................................46
Programming ...............................................47
5.5 Folder ...........................................................47
5.6 Profiles .........................................................48
5.7 Recording .....................................................48
Microphone sensitivity ..................................48
Voice activation ............................................48
Recording format .........................................49
Automatic follow-up dictation .......................51
5.8 Display .........................................................52
Screen .........................................................53
Date and time ..............................................54
Illumination ..................................................55
Brightness ....................................................55
Contrast .......................................................56
Language .....................................................56
5.9 Workflow ......................................................57
Secretary .....................................................57
Worktype ......................................................58
Group/category ............................................58
Priority .........................................................59
Numbers/reference ......................................60
5.10 Device settings ............................................. 60
Sleep mode ..................................................60
Acoustic signals ...........................................61
USB connection ............................................61
Speaker........................................................62
Fast forward/rewind .....................................63
Rechargeable batteries ................................. 63
Foot control ..................................................64
Configuration of the foot control during
recording ...................................................65
Configuration of the foot control during play-
back ..........................................................65
Reset counter ...............................................65
Change PIN ..................................................66
Reset............................................................67
5.11 Device info ...................................................68
Version .........................................................68
License key ..................................................69
Memory........................................................69
6. Barcode scanner ........................................71
6.1 Using barcodes ............................................71
6.2 Connect scanner ..........................................71
6.3 Scan barcode for a dictation ........................72
6.4 Display barcode for a dictation .....................72
6.5 Scan barcode for an existing dictation ..........72
6.6 Search for dictation corresponding to a
barcode ........................................................72
6.7 Delete barcode from a dictation ...................72
6.8 Configure barcode scanner ..........................73
7. Communication with the PC ......................74
7.1 Connect/disconnect the dictation machine with
the PC ..........................................................74
Connect dictation machine to the PC ............74
7.2 USB-operations ............................................74
USB power supply ........................................74
PC file transfer (removable storage device) .. 74
PC microphone operation (USB-Audio, USB-
HID) ..............................................................75
Record a dictation .....................................76
Change mode ...............................................76
Switch off USB mode ................................76
Switch on USB mode .................................76
8. Possible configurations with the PC
software “Digta Configurator” ..................78
8.1 Configuration software .................................78
8.2 PIN/PUK ........................................................78
Enter PIN ......................................................79
Change PIN ..................................................79
8.3 Folder functions ...........................................79
Select folder .................................................79
Delete contents of folder ..............................79
8.4 EOL function .................................................80
Activate EOL function ...................................80
Using the EOL function .................................80
8.5 Free configuration of buttons ........................81
9. Operation with Digta Station .....................82
9.1 USB interface ...............................................82
9.2 Charging the battery in the battery
compartment of the dictation machine .........82
9.3 Dictation with foot control ............................83
10. Firmware update ........................................84
11. Technical Data ............................................85
12. Trouble shooting .........................................86
3
Introduction
Introduction1.
Your Digta is a digital handheld dictation machine. When used with the
included software, it can be used as a single user station dictation system. It can also be integrated into a network (local network with several
authors and transcribers).
Please read the entire operating instruction before usage. Grundig Business Systems cannot accept any liability for damages resulting from
non-observance of the operating instruction. Please keep the user manual for future references.
For safety reasons, follow all safety precautions to ensure a safe handling with the device!
Warning! Never open the dictation machine. This voids the warranty. You
may open only the cover for the battery compartment.
The CE mark confirms that the device corresponds to the
relevant guidelines of the European Union..
Scope of supply1.1
Dictation machine Digta 7 Push• DVD with PC-software and doc-•
umentation
USB-cabel• Pouch•
These operating instructions describe how to use the device with accessories as well as how to operate the device using only the standard
scope of delivery. Accessories that are not included in the scope of
delivery are marked with “*”.
1.2 Accessories
For the latest accessories like Digta Card, Digta Station 447, rechargeable battery pack 962, power supply, foot control, plug-on microphone
and earphone, please visit the Grundig Website on the internet at
www.grundig-gbs.com.
The performance characteristics described by Grundig Business Systems are only valid when using original accessories released by Grundig
Business Systems. Grundig Business Systems cannot accept liability for
lacks caused through the utilization of accessories which are not Grundig Business Systems genuine accessories. This also applies to accessories which are neither released nor recommended by Grundig Business Systems.
Explanation of signalwords and symbols in this 1.3
Operating Instruction
Important notes for your safety are highlighted. Please pay particular
attention to these notes in order to avoid accidences and damages to
the device:
Warnings
Warnings are indicated by symbols. In addition they are introduced with
signal words that express the scope of the hazard.
All instructions must strictly complied with!•
4
Introduction
When working always act cautiously to prevent accidents, personal •
injury, or property damage!
Saftety information1.4
Purpose of use
Please use your Digta only for such purposes as described in this Quick
Reference Guide or in the comprehensive manual. The device may
only be used for its intended purpose. Any other kind of utilization is
forbidden.
Keep the dictation machine and the accessories out of the reach of •
children.
Protect the dictation machine from spray water or rain.•
Do not place the dictation machine directly next to a heater or place •
it away from direct heat or bright sunlight.
Do not modify the device.•
Indicates useful tips and recommendations as well as
information for efficient and trouble-free operation.
DANGER
Indicates a hazardous situation which, if not avoided, will result in
death or serious injury.
WARNING
Indicates a hazardous situation which, if not avoided, could result
in death or serious injury.
CAUTION
Used with the safety alert symbol indicates a hazardous situation
which, if not avoided, could result in minor or moderate injury.
Used to address practices not related to personal injury. It indicates specific actions which prevent from damage to the device
and from loss of dictations.
NOTICE
5
Introduction
Special hazards1.5
Electrical Voltage
Danger of life due to electric shock!
The power supply* operates with 230 V alternating current. Improper
utilization may result in injury due to electric shock. Follow all safety
precautions as follows to avoid accidences:
Never touch the connector plug of the power supply with wet •
hands.
Do not insert metal objects or like into the power supply.•
Never open the power supply or modify the plug or cable.•
Do not use the power supply if the housing or connection cable is •
damaged or the power supply does not function properly.
Always unplug the power cable from the wall jack by pulling the •
connector plug but never use the power cable for plugging off
because the cable could tear apart.
Do not bend, clamp or drive over the power cable, and keep it •
away from heat.
Data indicated on the tool identification plate must match the •
technical data of the mains supply otherwise this may destroy
your device.
If the power supply is dropped, have it checked by an authorized •
dealer to ensure that it functions correctly and safely.
Disregarding these precautions means risking a fatal electric shock.
Danger of fire, explosion and overheating!
Use the power supply only with the line voltage specified on the •
rating label.
Use the power supply only with its original connection cable or •
adapter (European, UK and USA version). Never use other connection cables or adapters with different plugs.
Do not place heavy objects on the power supply or connection •
cable, and do not cover the power supply.
Use the power supply only in a dry indoor environment. Protect the •
power supply from moisture in the form of water and high humidity.
Do not bend the connection cable of the power supply.•
Do not operate or store the power supply near heaters or direct •
sunlight. Ensure adequate ventilation. The permitted temperature
range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Grundig Business Systems power supplies are only to be used •
with Grundig Business Systems office equipment.
Pull the power supply out of the socket to separate the device •
from the power grid.
Unplug the power supply before cleaning it.•
DANGER
WARNING
6
Introduction
Disregarding these precautions means risking fire, explosion or
overheating.
Rechargeable batteries
Danger of explosion and burns!
The device operates with batteries and rechargeable batteries*.
Follow all safety precautions as follows to avoid accidences:
Do not throw batteries or rechargeable batteries into fire. Do not •
try to short-circuit the electric contacts, this may lead to explosion.
Batteries or rechargeable batteries should not be kept unpacked in •
a bag and should not be opened or modified. Caution - there is the
risk of burns through leakage.
Rechargeable batteries should only be charged in the dictation •
machine. The attempt to charge a rechargeable battery beyond its
electrical capacity may lead to explosion.
Disregarding these precautions means risking explosions and burns.
Signal interference!
Do not make recordings near mobile telephones. In case of inter-•
ferences (such as hissing), increase the distance.
Disregarding these instruction lead to disruption of the recording by
interferences.
Traffic
Danger of accidents!
Do not use the device while operating vehicles (such as cars, bicy-•
cles, motorcycles, ATVs, etc.).
Disregarding these precautions can lead to traffic accidents.
Particular groups of persons
Risk of injury!
Do not leave the device unattended and use it with extreme cau-•
tion if children or persons who cannot assess the danger are nearby.
Keep the device away from persons (including children) who are •
unable to use it safely due to their physical, sensory or mental limitations, lack of experience or lack of knowledge.
Disregarding these precautions means risking injury.
WARNING
NOTICE
WARNING
CAUTION
7
Introduction
Obstacle
Stumbling hazard!
Ensure that the power supply is always in a safe position and that •
neither the power supply nor any cables connected to the device
or to the docking station* constitute obstacles.
Disregarding these precautions may lead to a stumbling hazard.
Electronic components
Risk of damage and void warranty!
Protect the device from moisture (such as rain or water spray).•
Do not place the device near a heater nor in direct sunlight. The •
permitted temperature range is:
-4°F (-20°C) to 158°F (70°C) for storage
5°F (-15 °C) to 95°F (35°C) for operation
Do not open the device under any circumstances.•
Do not modify the device.•
Disregarding these instructions can cause the device to be damaged
and the warranty to become void.
Cleaning
Risk of damage!
Unplug the power supply before cleaning it.•
Clean the device only on the outside with a dry, soft cloth. Do not •
use any chemical cleaning agents such as alcohol, thinner, gasoline or the like.
Disregarding these instructions can cause the device to be damaged.
Disposal
Electronic waste is not allowed to be disposed of with the domestic
waste. Electronic waste has to be returned to collecting points at public
recycling authorities set up for this purpose.
Consumers are obliged by law to return batteries or rechargeable batteries at the end of their service lives to the public collecting points at
public waste disposal authorities or point of sale set up for this purpose.
CAUTION
NOTICE
NOTICE
8
Introduction
Defects
Risk of injury due to a defect device!
Do not try to repair a defect device. The device may only be repaired
by a specialised dealer.
A list of the specialised dealers is available on our website: www.
grundig-gbs.com
WARNING
9
Comment Controls/Keys and Connections
2. Comment Controls/Keys and Connections
Fig. 4: Fig. 1: Fig. 3:
Fig. 2:
16
20 19 18
17
21 22
Fig. 5:
30393128 2927
38
32
33
34
35
37
36
5
7
6
14
3
13
10 9
8
12
4
1
11
23
24
26
25
2
15
10
Comment Controls/Keys and Connections
No Description Meaning
1 Microphone hole internal microphone
2 Keypad Record control and play-back control of the
current dictation (see Fig. 4, 23-26)
3 Display buttons Labeling in the display
4 Up-Down-buttons Navigation
5 On/Off button Digta On- and Off switching
6 Battery compartment For rechargeable 962- or AAA-batteries
7 Unlocking button Unlocking button for the battery compartment
8 Menu button Digta menu access
9 OK button Key button
End recording of dictation and play it back
(only if activated in the Digta Configurator)
10 New button Create a new dictation
End recording and create a new dictation
11 Left-right-buttons Navigation
12 Display Operational status indicator and indicator of
the adjustable menu functions (for details see
Fig. 5)
13 Lower function button Press button briefly: Help for the current On-/•
Off-setting of functions
Long pressing: Keylock On/Off switch•
14 Upper function button Press button briefly: Display illumination •
On-/Off
Press button long: EOL* (if activated)•
15 Battery compartment Battery compartment for batteries or recharge-
able batteries*
No Description Meaning
16 Memory card* Memory medium for recorded dictations
17 Recording LED Multicolored LED lights up during recording,
blinks regularly during recording pause
red = overwrite/append•
orange = insert•
green = play-back in USB-audio mode•
yellow = USB-connection/data transmission•
18 Microphone socket Connection for external extra microphone
19 Card slot For memory card
20 Earphone jack Connection for earphone or headphone
21 Contact strip Docking station* connection
22 USB-connection Interface for PC and Grundig power supply
23
g REC button
Control of the current dictation‘s recording:
Start recording, record pause and continue the
recording
Only for devices with speech recognition*:
Keep pressing: Activates speech recognition •
for input of numbers and letters
24
i REW button
Rewind the dictation
End dictation via short backspace and automatic play-back
25
h FF button
Forward dictation (fast forward)
26
e STOP / f PLAY
button
End recording of the dictation
Play-back dictation and stop play-back
27 Clock Time in hours and minutes
28 Voice Activation Speech activation On/Off
11
Comment Controls/Keys and Connections
No Description Meaning
29 Remaining memory
time
Display of free memory space in minutes and
seconds
30 Card indicator Memory card is inserted in the device, the data
is saved on the external memory card
31 Battery/rechargeable
battery*
Charge level of battery; blinks when the batteries are low
32 Status bar Device settings (see No 27-31)
33 Advanced status bar Folder name•
File format/recording quality of the next •
recording
Encryption•
Load: charge level in %•
Discharge: display of remaining battery •
charge in hours and minutes
34 Key functions
Current function of the keys on the keypad
g Recording
ll Record pause
i Rewind
End rewinding
h Fast forward
End forwarding
e Stop / f Play-back
End of play-back
35 Display button
labeling
Function of display buttons in the current operational status mode
36 Dictation time After dictation selection: length of dictation•
During recording and play-back: dictation •
time at the current recording-/play-back
position
No Description Meaning
37 Progress bar Shows the current dictation position and
marks
Insert Overwrite
Info* Index
38 Dictation field Dictation data (dictation name, position
number,
dictation ID/bar code)
39 Dictation information Deadline, priority, postponed, encryption, dic-
tation lock
This product or function is not included in the delivery and available as an *
accessory.
12
Initial Setup
3. Initial Setup
Danger of explosion and burns!
The device operates with batteries and rechargeable batteries*.
Follow all safety precautions as follows to avoid accidences:
Do not throw batteries or rechargeable batteries into fire. Do not •
try to short-circuit the electric contacts, this may lead to explosion.
Batteries or rechargeable batteries should not be kept unpacked in •
a bag and should not be opened or modified. Caution - there is the
risk of burns through leakage.
Rechargeable batteries should only be charged in the dictation •
machine. The attempt to charge a rechargeable battery beyond its
electrical capacity may lead to explosion.
3.1 Battery operation
With fully charged alkaline batteries, you can work with the dictation
machine for approx. 25 hours. To operate the device, you need 2 x 1.5 V
AAA batteries, for instance LR 03/AM-4.
Inserting batteries
Press the unlocking button of the battery compartment and lift it up x
to open it.
Open the battery compartment. x
Battery compartment with batteries
Make sure that the polarity is correct x and insert the batteries.
Close the battery compartment. x
3.2 Operating using rechargeable batteries
Instructions for rechargeable battery pack 962
New rechargeable batteries do not reach their full capacity until after
several chargings. Therefore, the battery life with a new rechargeable
battery may occasionally be less than 3 hours.
With a full rechargeable battery, you can work with the dictation
machine for up to 25 hours (DSS standard play) (test criteria according
to Grundig Business Systems).
WARNING
Battery compartment
13
Initial Setup
Battery compartment with rechargeable battery pack 962
To ensure optimal operation with the rechargeable battery*, you should
always switch off the dictation machine following dictation and insert it
into the Digta Station* so that it can be recharged.
The charge level is shown on the display screen of the dictation
machine:
» •
« Battery full
» •
« Battery approx. 75%
» •
« Battery approx. 50%
» •
« Battery approx. 25%
» •
« Battery nearly empty
If the rechargeable battery is nearly empty, a short warning signal will
sound and the battery symbol »
« will flash on the display. No warning signal will sound during recording. You can still record and playback for several more minutes until the dictation machine switches off
automatically.
We recommend charging the dictation machine or connecting it to a
power supply once the warning signal sounds and the battery symbol
»
« begins to flash.
You can display details about the battery/rechargeable battery* under
the battery symbol in the extended status line.
Charge (dictation machine switched on): charge level in %•
Charge remaining (dictation machine switched on and not connect-•
ed to the USB or power supply): remaining battery charge in hours
and minutes
The operating system of the dictation machine is “shut down” when
switched off (as with a PC). This requires that an adequate amount of
power remains.
Data loss
If you switch on the device after an automatic shut down without first
charging the battery or connecting it to the power supply, your saved
dictations could be permanently lost.
Inserting rechargeable batteries
Press the unlocking button of the battery compartment and lift the x
cover upward.
Open the battery compartment. x
Battery compartment
NOTICE
14
Initial Setup
Observe the correct polarity x and insert the rechargeable battery*.
Close the battery compartment. x
Charging the rechargeable battery
Danger of explosion and burns!
Rechargeable batteries should only be charged in the dictation •
machine.
Do not use damaged batteries.•
Insert the plug of the power supply only into power sockets which •
provide the line voltage specified on the rating label. Otherwise
there is a danger of fire, explosion and overheating.
Disregarding these precautions means risking fire, explosion or burns.
Switch your Digta off. x
Plug the power supply* plug to the wall outlet. x
Connect the other end of the mains supply cable - the USB plug - x
with the “USB-connection” of your dictation machine.
Shortly afterwards, the animated load indicator appears on the display. The current loading level is shown in percentage.
Rechargeable battery charged 67%
The rechargeable battery is fully charged after approx. 4 hours. In
the display appears “
”.
Disconnect the power supply* from the socket and the USB plug of x
the power supply cable from the “USB-connection” of your device.
3.3 Operation with USB power supply
You can operate your dictation machine while it is connected to your PC
using a USB cable (included with delivery).
The dictation machine is then supplied with power from the PC. You
can then use the Digta for recording and play-back as you would when
operating using a battery or a rechargeable battery. Switch from USB
mode to dictation mode.
Press „ x MENU“.
Use the up/down buttons to navigate to the „ x Dictation mode“
menu item and confirm by pressing „OK“.
WARNING
Load indicator
15
Initial Setup
If the dictation machine is switched on and a power supply is connected to the USB socket, the dictation machine is supplied with power by
the power supply.
In both cases, the batteries are not drained and rechargeable batteries
are charged.
When operating using a power supply, the »
« symbol appears on
the display.
3.4 Switching the device on/off
Switching on for the first time
Press „ x MENU“ until the first display appears.
A list of the possible user languages opens. You must select a language when switching the device on for the first time.
Select the desired language for the list of possible languages using x
the up/down buttons.
Confirm your selection using „ x OK“.
The setup window for the date and time appears. You must enter the
date and time when switching on the device for the first time.
Setup window for date and time
Enter the day, month, year, hour and minutes using the up/down but- x
tons and confirm each using „OK“.
Select the format for the date and time using the up/down buttons. x
You select select whether the day or the month is displayed first in
the date and whether the time is displayed in 12 or 24 hours.
Complete the entry using „ x Save“.
The date and time settings are saved. The Digta returns to the main
screen and opens an example dictation. You can begin play-back or
record a new dictation.
Setup window
Format for date and time
16
Initial Setup
Switching the device on/off3.5
Switching on
Press the “ x MENU” button until the initial display view appears on the
display.
After a few seconds, the Digta changes to the main screen and is
ready for operation.
When a request for a PIN appears, please input the digits by means x
of the up-down buttons and confirm each individual digit with the
“OK” button.
Please select your name when an authors list appears by means of x
the up-down buttons and confirm it with the “OK” button.
When a profile list appears, please select the required profile by x
using the up-down buttons and confirm it by pressing the “OK” button.
Switching off
Press the “ x MENU” button until the device switches off.
3.6 Profiles
The Digta allows you to switch between a number of predefined user
profiles (max. 20). For each profile, you can save device settings, add or
remove items from the display and turn entire functions on or off. Your
system administrator can create and manage these profiles.
The profiles can be created using the configuration software and
transferred to the dictation machine.
The Easy Mode and the Menu Mode are available in form of predefined default profiles. However, the system administrator can
change these profiles by means of the configuration software and
transfered them to the device.
Easy Mode
All functions needed for dictating, play-back, deleting or inserting of
dictations are available in the Easy Mode. In the Easy Mode, the menu
functions are in an off-state.
The display is organized more clearly in the Easy Mode. The risk that
operating errors are made is diminished because only the most important functions can be activated.
Profiles
Default settings of profiles
17
Initial Setup
Display im Easy Mode
In the menu of Easy mode, you can view important information about
your Digta under “Device info”, e.g. serial number, version of the device
software (firmware) or the current status of the memory capacity. To
allow you to use the majority of the settings in the menu, switch to
Menu mode under “Profiles”.
Main menu in Easy mode
Menu Mode
The full range of functions are available in the Menu Mode. You can
adjust your Digta to your personal requirements by means of the menu
functions. This includes adding/removing information from the display,
adjusting the microphone sensitivity and activating workflow functions.
Display im Menu Mode
Change of profile
Press „ x MENU“.
Use the up/down buttons to navigate to the “ x Profile” menu item and
confirm by pressing “OK”.
A list of possible profiles appears on the display.
Please select the required profile by using the up-down buttons and x
confirm it by pressing the “OK” button.
Press the “ x Back” button if you do not want to adopt the changes
made.
Easy Mode
Limited menu functions
Menu Mode
18
Initial Setup
After a few seconds, the Digta changes to the main screen and is
ready for operation.
3.7 Help function
The Digta offers a help function. Brief help texts shall support you by
using your dictation machine correctly. Additional information is put at
disposal when special operating situations occur, for example, during
the recording of dictations or in the menu.
Please press briefly the lower function button until the brief help x
texts are displayed.
You can scroll through longer quick help texts using the up/down x
buttons.
Press the lower function button again in order to close the help texts. x
You will be resetted to the initial situation/screen.
3.8 Navigation
Button functions
You can navigate through the Digta using the three display buttons, the
up/down buttons and “NEW”, “OK”, and “MENU”.
The functions of the display buttons change according to the mode of
operation.
NEW button
Create a new dictation•
OK button
During play-back, set the volume or speed to the middle value•
Confirm part of an entry (e.g. accept a character in the editing bar •
in text editor, confirm a digit of the PIN, confirm an entry field when
entering date and time)
Open subitem of a selected menu item•
Add check/bullet to activate a property•
Remove check/bullet to deactivate a property•
MENU button
Turn device on/off by pressing and holding•
Open device settings menu•
Close device settings menu•
Help function
19
Initial Setup
Up/down buttons
Navigate up and down in the menu•
Increase or decrease when entering a number•
Increase and decrease the speed or volume during play-back•
Display buttons in menu
Left display button:
Escape: go up one menu level without accepting changes•
Back: up one menu level•
Middle display button:
• : delete last character in an entry line
Right display button:
Save: Save all changes and jump up one menu level•
Text editor
The Digta offers you a text editor for entering characters and digits
when using certain functions, for instance changing file names. It contains three types of entry: capital letters, lowercase letters and numbers/symbols. Entry starts out with capital letters by default.
Entering text in the text editor
You can navigate in the Digta’s text editor using “NEW”, “MENU” and
the up/down buttons.
You can jump between lines using the up/down buttons. The “NEW” and
“MENU” buttons serve as left/right buttons to move between characters in a line.
You can change between the three types of entry by selecting among
the symbols “AB”, “ab” and “1?” and pressing “OK”.
Select among the symbols using “ x NEW”, “MENU” and the up/down
buttons. Confirm your selection using “OK”.
If you have made a mistake in the entry, press “ x
”.
The entry is deleted one character at a time and can then be
reentered.
Finish retyping the entry and confirm using “ x Save”.
If you wish to cancel the entry, press x “Escape”.
Text editor
20
Initial Setup
For quicker selection of characters, the set of possible characters
can be limited by the system administrator, for example if only digits
(patient number) are permissible.
Keylock
The key lock helps to avoid that the active recording or play-back process can be switched off by mistake.
Please press the lower function button until a locking symbol and x
»Device locked« are indicated on the display.
Display during keylock
Except when recording and playing back, you can switch off the device
normally even when the buttons are locked.
When your Digta is switched off, the button lock feature prevents
the device from being switched on inadvertently, e.g. in your briefcase. When the device is switched on, the message “Device locked”
is displayed. You can remove this lock by pressing the lower function button until the main screen is fully visible. The buttons are now
unlocked. If you do not deactivate this function, the device switches off
automatically.
3.9 Memory options
Internal/External memory
Dictations are stored on the internal memory of the Digta as long as no
external, removable memory card (Digta Card*) is inserted. As soon as a
Digta Card is inserted, all dictations will be stored on this memory card.
Copying between the internal memory and the external memory card is
impossible.
The icon “memory card active” pops up on the display.
Directories and files with administrative data are saved in both the internal and the external memory. Therefore, not all of the memory capacity
is available for recording dictations.
If a memory card is used, access to the internal memory is blocked.
Limited character (reference) selection
Keylock
Display “memory card active”
21
Initial Setup
Instructions for memory card
You can use memory cards (not included with delivery) in place of the
internal memory. We recommend the Digta Card from Grundig Business Systems’ line of accessories. All MultiMediaCards and SecureDigital Cards (MMC/SD) can be used.
If a full memory card (for instance with over 300 dictations) is inserted
into a dictation machine with factory settings (or with a reset dictation
counter), it can take up to 20 seconds before a new dictation is created.
This time is required because the dictation machine searches for the
first free dictation number beginning at “1”. This time is also dependent
on the manufacturer of the memory card and can thus vary.
Ensure that the electrical contacts on the bottom of the memory card
are not exposed to any strong mechanical pressure.
Although the cards are not sensitive to dirt and moisture, they may
only be inserted into the dictation machine if they are clean and dry.
Inserting memory card
Do no apply excessive force when inserting the memory card. Only
gentle pressure is required.
Insert the slanted side of the memory card into the card slot. A sym- x
bol on the top of the reverse side of the device shows the correct
position of the slanted corner.
Data regarding the memory capacity of the inserted memory card
will appear on the display shortly.
Display of memory capacity
Removing memory card
Press gently on the memory card until the snap-lock mechanism x
releases the card.
Data loss
Never remove the card during active recording or during data transfer
to or from a PC. This can lead to data loss.
Condition of the memory card
Correct insertion
Memory capacity
NOTICE
22
Initial Setup
Formatting memory card
New memory cards – even pre-formatted cards – must be formatted
using the dictation machine before they can be written for the first time.
If an error message appears when an unformatted memory card is
inserted, confirm it by pressing “OK”.
The memory card cannot be formatted as a removable storage device
using the formatting function of a PC.
We recommend reformatting the memory card using a PC after several re-recordings. Formatting defragments the memory card. This allows
further dictations to be accessed more quickly.
23
Operating
4. Operating
Recording of new 4.1 dictation
Please press the button “ x NEW”.
The dictation machine switches over to the recording pause »ll«, the
LED-indicator blinks red.
Start the recording by clicking the » x
g« button. Dictate your new text.
The recording indicator lights red in the Overwrite recording mode
and shines orange in the Insert recording mode. The progress bar
increases as well as the dictation length.
Pause the recording by clicking the » x
g« button once again.
The dictation machine switches over to the recording pause »ll«, the
LED-indicator blinks red resp. orange.
Continue the recording by clicking the x »
g« button again. Go on dic-
tating your text.
End the recording by clicking the x »
e/f« button.
Record several test dictations and pay attention to the volume indicator. The volume bars should remain inside the window marked on the
display.
During play-back, ensure that the dictation has been recorded at an
easily understandable volume. The dictation should be able to be
heard clearly and without distortion at the middle volume setting.
If your test dictation is too loud or too quiet, adjust the dictation
machine’s microphone sensitivity to your voice.
Details on this adjustment can be found in the section “Menu functions/Recording/Microphone sensitivity”.
4.2 Play-back dictation
If you do not select a new dictation after switching the dictation
machine on, the last dictation that was being worked on will be
played back from the point it was at before the device was switched
off.
Dictation volume
Select dictation after switching on the device
24
Operating
Select dictation
Please press the button x »e/f« first if a recording or play-back is
running.
The device turns to recording stop.
Select the desired dictation by using the up-down navigation but- x
tons.
Listen to dictation
Press the button » x e/f« again to listen to the dictation.
The progress bar on the display increases. The minutes and seconds
of the current dictation position shown on the display increase.
If play-back via OK is activated, you can start and pause the play- x
back process by pressing the “OK” button.
End the play-back by clicking the button » x
e/f« or “OK”.
Continue the play-back by clicking the button x »
e/f«.
Setting the volume
Volume control display
Press the up-down buttons during play-back. x
The volume indicator appears on the display.
Set the play-back volume as desired x by means of the up-down but-
tons.
The play-back volume can be turned up/down or soundless.
Speaker icon is struck through when the speaker is
muted
Volume control
Speaker off
25
Operating
Danger of hearing impairment
Do not hold the dictation machine near an ear during play-back, particularly when the volume is turned up to a maximum in order to save
you from hearing damages.
Fast forward and rewind
You can jump ahead/back in recorded dictations using the fast-forward
and rewind functions.
Press the button x »
h« (fast forward) or »i« (rewind).
The progress bar increases or decreases and the dictation position
changes.
Fast play-back
Press the button x »e/f«.
The device turns to recording stop.
If the device is already in stop mode, play-back of the current dictation starts immediately.
Press the button » x
e/f« again to listen to the dictation.
The progress bar on the display increases. The minutes and seconds
of the current dictation position shown on the display increase.
Display during play-back
Press the button “ x Speed”.
Set the x play-back speed as desired by means of the up-down but-
tons.
Pause the play-back by clicking the button x »
e/f«.
Set an index mark during play-back
Press the button x »e/f«.
Press the button » x
e/f« again to listen to the dictation.
In the display the progress bar advances. The current dictation position in minutes and seconds increases.
At the desired position in the dictation press “ x Index”.
The word »Index« and a corresponding number appear in the display
and a mark is placed in the progress bar.
Play-back of the dictation continues.
WARNING
Play-back
26
Operating
4.3 Change a dictation
Insertion of a dictation part
Additional dictation parts can be inserted at any position desired.
Press the button x »
e/f«.
The device turns to recording stop.
Select the desired dictation by using the up-down navigation but- x
tons.
Press the button » x
e/f« to listen to the dictation.
Press the button » x
e/f« again at the desired dictation position.
Control if the insertion mode is activated. x
The insertion mode is marked through a triangle in the progress bar.
If another recording mode is activated, please press the button x
“RecMode”.
A list of possible recording modes appears on the display.
Use the up/down buttons to navigate to the “ x Insert” recording mode
and confirm by pressing “OK”.
End your selection with the button “ x Save”.
Start the recording by clicking the » x
g« button. Dictate the text which
shall be inserted.
The recording indicator blinks orange. The progress bar increases as
well as the dictation length.
Recording in the insertion mode
Stop the recording by pressing the x »e/f« button.
Overwrite dictation parts
You can overwrite a dictation from any dictation position on.
Press the button x »
e/f«.
The device turns to recording stop.
Select the desired dictation by using the up-down navigation but- x
tons.
Press the button » x
e/f« again to listen to the dictation.
Press the button » x
e/f« again at the desired dictation position.
Insertion mode
Insertion mode
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