Grundig Digta 422 User Guide

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ENGLISH

DIGTA 422

www.grundig-gbs.com

CONTENTS

________________________________________

5 Notes

5 Safety 5 Environmental note 6 Scope of delivery 6 Accessories

7 User controls

8 Rear view

9 Display

10 Preparation

10 Battery operation 10 Rechargeable battery opera tion 10 Inserting rechargeable battery 11 Direct charging of the rechar geable battery 12 Charging the battery - using the Digta Station 446* 13 Notes on rechargeable battery 466 14 Mains operation via USB 14 Mains operation 15 Inserting and removing repla ceable memory cards 16 Formatting replaceable memory cards

17 Switching on the machine

17 Switching on and off 17 Initial switching on 18 Subsequent switching on 18 Switching off 18 Keylock

18 Navigation

19 Navigation in the menus

19 Easy Mode- Menue Mode

19 Switchover from Easy Mode-

enue Mode

20 PIN / PUK

20 Entering the four digits PIN 21 Entering the eight digits PUK 21 Saving dictations on remova ble memory cards

22 Recording

22 Saving dictations, selecting a folder 23 Dictation 23 New dictation 24 Recording pause 24 End recording 24 Modifying the dictation 26 Inserting a part of a dictation 27 The info function and the index function 27 Inserting an info 2 8 Inserting an index 29 Dictating using the foot control

30 Play-back

30 Select dictation and listen to it 31 Setting the volume 31 Skip quickly to the start or end of a dictation 31 Fast play-back 32 Fast forward and rewind 32 Inserting an info 33 Inserting an index 34 Search for info or index 35 Transcription with foot control

36 Automatic backspace

37 Modify Menu

37 Editing an existing dictation 38 Display or modify data set in the dictation 40 Setting a priority to a dictation 41 Postpone a dictation 42 Dictation lock

* Special extras

CONTENTS

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43 Deleting a dictation

43 Deleting an entire dictation 44 Deleting the contents of a folder

Deleting a part of the dictation

46 The menu

46 Functions in the menu at a glance 48 Functions available if the device is connected to a PC 49 Data list 52 Group 53 Typist 54 Dictation type 55 Priority 56 No./Reference 58 Microphone sensitivity 59 Voice activation 60 Automatic power off 61 Audio signals 62 Illumination 63 USB connection automatic / manual 64 Speaker 65 Fast forward / rewind 66 Foot control* 66 Foot control* assignment during recording 67 Foot control* assignment during play-back 68 Automatic backspace 69 Setting an index during play-back 70 Dictation position number 71 Time indicator 72 Date format 73 Display ID 74 Version 75 DSS Pro 76 Time, date 77 Dictation counter

78 Modifying the PIN 79 Formatting 80 Default settings 81 Language

82 Operation with Digta Station*

82 Digta Station* 82 USB interface 82 Foot control 82 Charging unit, power supply*

83 Communication with the PC

83 The Grundig Business Systems PC software 83 System requirements 84 Connecting and separating the dictation machine and the PC 84 USB parallel operation 85 PC microphone operation, USB-

Audio, USB-HID 86 Configuration of the dictation accompanying note

87 Firmware update

87 Carrying out a firmware update

89 Digta Scan 404 Barcode

reader

89 Using barcodes

90 Plugging in 91 Unplugging

Switching the Digta Scan on and off

92 93 Scanning a barcode for a new

dictation

94 Displaying a barcode for a

dictation

95 Scanning a barcode for an

existing dictation

96 Searching for a dictation

belonging to barcode Deleting a barcode from a dic-

tation

* Special extras

CONTENTS

98 Configuring the Digta Scan

barcode reader

100 Setting the Digta Scan bar-

code reader

101 Restoring the default settings

102

RFID reader Digta RFID 414

102 Using RFID codes 102 Connecting and removing the

RFID reader

103 Turning the RFID Reader on

and off

104 Scanning a RFID code

for a new dictation

105 Additional functions

________________________________________

106 Messages, error numbers

NOTES

Your DigtaSonic 422 is a digital portable dictation machine. It can be used as a single workstation dictation system together with the included software. It may also be integrated into a network solution (local network with several authors and typists). The dictating machine offers functions such as inserting or deleting passages that allow you to easily edit your dictations. Dictations can be transferred from your PC onto a network.

_____________________________________________

Safety

This digital portable dictation machine is designed to record and play-back spoken language. Protect your machine from exposure to moisture (rain, splashing liquids). Never lay your dictation machine down near a heater or directly into sunlight.

Note! You must not open the dictation machine under any circumstances. Opening the machine will invalidate the warranty repair. Open only the lid to the compartment of the battery. Use a dry cloth to clean the machine. Do not use chemical cleaning agents.

Environmental note

The batteries must not be thrown away as household garbage. Please dispose of the used batteries in an environmentally sound manner by bringing them to a public collecting point or back to the dealer.

The CE mark confirms that the device corresponds to the

relevant guidelines of the European Union.

Technical and visual features subject to change!

NOTES

_____________________________________________

Scope of delivery

– Digta 422 – PC software – USB cable – Pouch

Accessories

For the latest accessories like Digta Card, Digta Station, Foot control, plug-on microphone and earphone please visit the Grundig Business Systems Website on the internet at

www.grundig-gbs.com.

The performance features described by Grundig Business Systems only apply to genuine Grundig Business Systems accessories. Please make sure to choose only genuine accessories from Grundig Business Systems. Product liability and warranty service are provided only in this case. The use of non-Grundig Business Systems accessories or those which are not recommended and approved by Grundig Business Systems automatically void any warranty claims towards Grundig Business Systems.

USER CONTROLS

_______________________________

Socket for external microphone

Microphone

LED indicator

Record: illuminated red Record pause: blinking red Insert: illuminated orange Insert pause: jittering orange PC transfer: jittering red Charging of rechargeable batteries: blinking green

Selection buttons*

Navigation buttons* „new“-button

(new dictation)

* labeled in the bottom display line

Green indicator for USB connection

Yellow indicator for charging

Earphone socket (output voltage max. 90 mV)

Recording button

Display

Slide switch for fast forward, stop, start (record, play-back) and rewind

Digta Station 446: Special extras

for Kensington lock

REAR VIEW

Card slot for MMC-/SD cards

Slide switch for fast forward, stop, start (record, play-back) and rewind

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Battery compartment

On/Off switch Keylock

DISPLAY

Display information

Current function

►

Play-Back

Recording

Recording pause

_▼_

Insert Play-Back End

►►

Fast forward

◄◄

Rewind

Encryption / Dictation position number

Dictation number

Info number

Index number

Current button functions, for ex. modify dictation, select dictation, menu

To switch between Menu Mode and Easy MODE, keep on pressing the „NEW“ button after having switched on the DIGTA 422 until the initial display appears on the display (hour glass and progress bar).

Time

___________________________________________

Menu Mode

Voice activation on

Recording in folder A

Recording/ Play-back mode

Card indicator Dictation with priority (PR)

Battery/USB/ power supply

Remaining storage time

Microphone sensitivity

Dictation length

Status bar

Easy Mode

For further information concerning the easy Mode, please see the Quick Reference Guide.

PREPARATION

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Battery operation

The dictation machine can be used for approximately 12 hours when the alkaline manganese batteries are fully charged.

• Open the battery compartment.

• Insert batteries (Micro type / AAA, 2 x 1,5 V). Make cer-

tain the polarity is correct.

• Close the battery compartment. – Display for battery operation »

Note:

A signal will be omitted when batteries are weak. The battery symbol flashes on the upper right edge of the display. You will still be able to dictate for a few minutes until the dictation machine automatically switches off.

«.

Rechargeable battery operation

To allow a smooth operation of the rechargeable battery* you should always switch off your dictation machine after you have finished dictations and connect it to the Digta Station* to be recharged. – Display when operating with rechargeable batteries: » «.

Inserting rechargeable battery

With the Digta Station 446* you only may recharge the Akku-Pack 466* rechargeable battery* in the dictation machine.

• Switch off the dictation machine. Move the On/Off switch upwards to »OFF/HOLD«.

• Open the compartment of the rechargeable battery*.

• Insert the rechargeable battery*. Make sure the polarity

and position are right (see figure).

* Special extras

PREPARATION

___________________________________

Note:

The dictation machine’s operating system is “shut down” (similar to a PC) when it is turned off. There must still be sufficient power available for this purpose. If, after the dictation machine has automatically turned off, you turn it back on again without having plugged it into a power supply* (e.g. via USB cable to a PC) or without having inserted new rechargeable batteries, your saved dictations may be permanently lost.

The rechargeable battery* is charged also when the dictation machine is switched on. In this case, however, charging will take a longer time.

Direct charging of the rechargeable battery

• Switch off the dictation machine by moving the On/Off slide switch upwards to »OFF/HOLD«.

• Plug the power supply* into the mains socket.

• Connect the USB plug of the power supply* cable to

the »PC/USB« socket of the dictation machine.

– After a short time the display indicates that the batte-

ries are recharged and the green recording indicator will be blinking.

– The flat rechargeable battery* will be fully recharged

after about 4 hours. The charging indicator and the recording indicator then go out.

Pull the power supply* from the socket and the power

• supply* cable's USB plug from the »PC/USB« socket.

Note:

When the rechargeable battery is flat (total discharge), it may take up to two hours until the load indicator appears on the display. Please check if the dictation machine and the power supply work accurately. To do so, take out the rechargeable battery. Then connect the dictation machine with the mains supply and switch on the dication machine.

* Special extras

PREPARATION

___________________________________

Charging the battery – using the Digta Station 446*

• Connect your USB plug from the power supply* cable to the »DC IN 5V« jack of the Digta Station*.

•

Plug the power supply* plug to the wall outlet.

– The yellow indicator of the Digta Station* lights up.

•

Switch off the dictation machine by moving the On/Off slide switch upwards to the

• With the dictation machine switched off, plug it into theDigta Station* – Shortly afterwards, the load indicator appears on the

Digta display and the LED-indicator blinks green. The yellow indicator of the DIGTA Station flashes yellow during the loading process.

– After approx. 4 hours the flat rechargeable battery* is

recharged. The charging indicators and the recording indicator disappear.

»OFF/HOLD« position.

* Special extras

PREPARATION

___________________________________

Notes on rechargeable battery 466

New rechargeable batteries do not reach full capacity until they have been recharged several times. For this reason the operating time for new rechargeable batteries in some rare cases is less than 3 hours.

When the rechargeable battery* is fully charged, you can use the dictation machine up to 12 hours (DSS Standard Play).

The rechargeable batteries’ charge state is shown on the dictation machine display:

« Rechargeable battery* charged;

– » – » « Rechargeable battery* partly discharged; – » « Rechargeable battery* weak; – » « Rechargeable battery* nearly flat.

Note:

The rechargeable battery* must always be fully charged in the dictation machine to make sure that the real charging state is displayed.

Before the rechargeable battery* is completely flat a short warning beep will sound and the rechargeable battery* symbol » a warning signal in the recording mode. You will still be able to dictate and play-back for a few minutes before the dictation machine automatically switches off. However, we recommend either starting the charging process after the warning beep and the flashing rechargeable battery* symbol » « or to use the power supply* to operate the dictation machine. The dictation machine’s operating system is ”shut down” (as for a PC) when it is switched off. Sufficient power must still be available for this purpose. If, after the dictation machine has automatically switched off, you switch it back on again without plugging in the power supply* or if the rechargeable batteries have not been recharged, your saved dictations may be permanently lost.

« will flash on the display. There won't be

* Special extras

PREPARATION

___________________________________

Mains operation via USB

You can connect your dictation machine to your PC via a USB cable (included in delivery).

• Switch on your PC.

• Switch on your dictation machine and connect it to the

PC via the USB cable. A display for rechargeable battery* operation appears on the upper right edge, or the symbol » batteries are fully charged.

• If automatic PC connection is switched on, the dictation

machine logs on at the PC via USB parallel operation. Open the menu with the right selection button. Select the symbol » mode with the navigation buttons and confirm with the right selection button » «.

Now your dictation machine is supplied with power by the PC (the battery* in the device is not discharged) and you can use it for recordings and play-back like under battery operation.

« for power supply* via PC flashes if the

« for dictations in PC power supply*

Mains operation

If the dictation machine has been switched on and a power supply* is connected to the »PC/USB« socket, the power supply* will supply the dictation machine with power. The rechargeable battery* is charged. – Display for mains operation » «.

Please use the Digta Station* for PC operation with power supply*.

* Special extras

PREPARATION

___________________________________

Inserting and removing replaceable memory cards

You can use memory cards (not included in delivery) instead of the internal memory.

Use Digta Cards supplied as accessories by Grundig Business Systems.

• Push the memory card into the slot with the side with the diagonal corner facing the direction shown on the back of the device.

Note:

Do not insert the card with force. Slight pressure is sufficient.

To remove the card press the memory card slightly until the snapping mechanism unlocks.

Do not remove the cards when recording is running or during data transfer from PC to PC. This can result in data loss.

If a full memory card (e.g. with over 300 dictations) is inserted into the dictation machine with factory default settings (or with a reset dictation counter), it takes up to 20 seconds to create a new dictation. This time is required for the dictation machine to search for the first free dictation number starting from dictation number 1. This time also varies depending on the manufacturer of the memory card.

If you use MultiMediaCards/SecureDigital Cards (MMC/ SD) with insufficient writing speed, »Card not suppor- ted!« will appear in the display.

Make sure that the electrical contacts on the underside of the memory card are not subjected to physical stress. The cards are not affected by dirt or moisture, but they may only be put into the dictation machine when they are clean and dry.

PREPARATION

New memory cards must be formatted before any writing can be done. It is essential that the notes in the chapter “THE MENU

– Formatting” be observed.

___________________________________

Formatting replaceable memory cards

Memory cards – including those which have been preformatted – must first be formatted with the dictation machine prior to initial writing.

If an error message appears after a non-formatted memory card is inserted, confirm this with the right selection button »

«. The » Format, delete all?« display should also be acknow- ledged with the right selection button » «.

The memory card may not be formatted as a removable disk using a PC formatting function.

New memory cards may only be formatted using the “Formatting” menu function. It is essential that the notes in the “THE MENU - Formatting” chapter be observed.

We recommend reformatting the memory card on a PC once it has been overwritten several times. The memory card is defragmented during formatting. Access to the next dictations is then faster.

SWITCHING ON THE MACHINE

_______________

Switching on and off

Initial switching on

• Move the On/Off switch down to »ON«.

• Select a language with the navigation buttons »◄►«

and confirm with the right selection button » example, »English«.

• An authors list appears when more than 1 author (a

maximum of 20 authors is possible) is configured. Please select your name and confirm with the right selection button »

- The author‘s list is created by the administrator at the

PC and transferred to the dictation machine.

Note:

If there are more than one author, the dictation list only shows the dictations with the author‘s recognition selected and confirmed by the user when he/she switched on the machine. This ensures that other dictations are not accidentally edited or worse deleted.

• We recommend you to adjust now time and date. To do this

select year, month, day, hours and minutes with the

navigation buttons »▲▼« and confirm each selection

with the right selection button »

• End your adjustments with »

• You can interrupt the time setting with the left selection

button » you switch on the device in the future, the date and time display will appear again, until the time setting is concluded with the right selection button.

– Now the device is ready for operation.

«.

« without saving the adjustments. Each time

«., for

SWITCHING ON THE MACHINE

Subsequent switching on

• Move the On/Off switch downward to "On".

• If an authors list appears please select your name and

confirm with the right selection button »

Switching off

• Move the On/Off switch upward to »OFF/HOLD«.

Key lock

The keylock prevents you from accidentally turning off the machine while you are recording or playing back a dictation.

• When making a recording or playing back a recor-

ding, push the On/Off switch upward to »OFF/HOLD«. The keys are now locked and the » appears in the display. If you wish to unlock the keys again, push the On/Off switch back to »ON«. You can stop your recording or play-back again.

If you press the On/Off button in a different function, the

device will turn off.

_______________

«.

HOLD

« symbol

NAVIGATION

_____________________________________

Navigation in the menus

• You may select desired menu items or functions/set-

tings with the navigation buttons »◄►«.

• You activate menu items and confirm functions or para-

meters with the right selection button »

• With the left selection button »

without saving any adjustments.

« you interrupt functions

easy Mode - Menu Mode

The easy Mode serves for making the pure dictation functionality of the Digta 422 available for the author. The menu functions are switched off in the easy Mode. Instead of this, a delete button and an insert button are permanently available. The advantages of the easy Mode are:

- All important functions (dictating-, delete- and insert

functions) are available on the buttons.

- The display is more neatly designed because only the

dictation information is displayed.

- Operating errors of rarley used functions (e.g. change

folder, delete the entire memory, restore counter, insert info/index) are excluded.

- All device settings (e.g. microphone sensitivity, length

of display illumination) which have been set in the Menu Mode remain after switching over to the easy Mode.

Note:

GRUNDIG Business Systems recommends to perform all settings in the Menu Mode, to activate the desired workflow functions and then switchover to the easy Mode.

________________________

Switchover from easy Mode - Menu Mode

The switchover from the easy Mode to Menu Mode is achieved through switching on the Digta 422.

• To switchover between the

button when switching on the Digta 422 till the initial display view appears on the display (hour glass and progress bar).

Modes, press the „NEW“

PIN / PUK

_________________________________________

Entering the four digits PIN

Your dictation machine comes with a PIN/PUK function. The PIN (Personal Identification Number) is activated via the supplied PC software. Afterwards you have to enter your PIN each time when you switch on your dictation machine. Die PIN (personal identification number) can be activated by means of the supplied PC software in the menu item „configuration/extended...“ or contact our service hotline on:

www.grundig-gbs.com Support / Contact Info

Default settings are 0000. You may change your PIN via the menu functions described in the chapter „THE MENU – Modifying the PIN”.

• You may confirm your entry via the navigation

buttons or you move the slide switch to

◄◄

REW« (smaller figures) or to »►►FFWD« (higher

» figures) and confirm the figures with the recording button » DICT«.

- Each figure you entered in will appear as a star symbol

" to screen from view. Having entered the fourth figu-

re you will access the main menu.

If the wrong PIN was entered three times you have to wait for 30 seconds to try again. However, if in three trials the wrong PIN was entered three times, the dictation machine will be locked and only may be unlocked via entering the right PUK.

PIN / PUK

_________________________________________

Entering the eight digits PUK

If the wrong PIN was entered several time the dictation machine will be locked. You then will have to enter the eight digits PUK (Personal Unblocking Key)

• You may confirm your entry via the navigation buttons or you move the slide switch to

◄◄

REW« (smaller figures) or to »►►FFWD« (higher

» figures) and confirm the figures with the recording but ton » DICT«.

If the wrong PUK was entered three times you have to wait for 30 seconds to try again. Entries may be done as often as you like. The PUK is generated from the device's specific serial number and will be supplied to you or to your system administrator when you buy the machine.

Having entered the PUK the PIN will be reset to 0000.

Saving dictations on removable memory cards

Dictations on external, removable memory cards (Digta Card) can not be protected through the PIN/PUK function. The following display appears when changing to an external memory card:

- EXT NO PIN PROTECTION

• Confirm with the right selection button »

would like to work with an external memory card without PIN protection.

« that you

RECORDING

______________________________________

Saving dictations, selecting a folder

Dictations are stored on the internal memory of the dictation machine if no external, replaceable memory card (Digta Card) is in use.

If a memory card is inserted, all dictations are recorded on this card. The internal memory is protected against access during this. It is not possible to copy between the internal memory and the memory card.

– When using an external memory card,

the display.

There are six folders available for this purpose: one main folder » « and five subfolders labeled A, B, C, D, and E. This allows you to sort your dictations (for example to separate private from business dictations).

Selecting a folder

• Activate the menu with the right selection button »

• Select the Folder menu command »

gation buttons »◄►« and confirm by pressing the right selection button » «.

• Now you can choose the folder of your choice with the

navigation buttons. Confirm with

• You exit the menu with the left selection button »

Your dictations will now be saved in this folder. When you turn the machine back on, the last selected folder and last edited dictation will be displayed.

» «.

» « appears in

« with the navi-

«.

RECORDING

______________________________________

Dictation

• Speak in a direction just over the dictation machine.

The figure illustrates the optimum position. The high precision microphone also allows you to record conver sations from greater distances.

New dictation

• Move the slide switch to »

• Press the »new« button.

– A new dictation with the next highest number availa-

ble is created, display: »

– The dictation position number and total number of

dictations increase.

– The time and date are saved together with each new

dictation (displayed only on the PC).

– The red recording indicator starts blinking, the black Disc symbol » the Pause symbol » «.

• Move the slide switch to »

– The recording indicator blinks, the Disc symbol »

starts spinning in the display and the Pause symbol turns into a Recording symbol » «.

– The device is recording.

« appears in the display as well as

STOP

DICT0008

►

START«.

«.

« for example.

RECORDING

______________________________________

Recording pause

• Move the slide switch to »

– The recording indicator blinks, the Disc symbol

« stops spinning in the display and the Pause

» symbol » « appears again.

STOP

«.

End recording

• Press the red recording button » DICT«. The Disc

symbol turns white » «.

Fast forward or rewind during a recording also ends the

recording.

– Each time a recording is ended, the time and data are saved along with it (displayed only on the PC).

Modifying the dictation

During play-back you can record over the previously recorded text at the current position or append a recording to the current dictation.

Pay attention to the remaining free memory space. In Mode the free memory space is displayed firstly after the capacity falls below a value of 60 minutes.

Please note the time you have left in memory; this is displayed in hours and minutes.

STOP

• Move the slide switch to »

• Select the dictation of your choice with the navigation

buttons »

• Move the slide switch to »

• During play-back push the slide switch to »

the desired dictation position..

◄►

« (see „Select dictation and listen to it").

►

«.

START« (play-back).

STOP

easy

« at

RECORDING

______________________________________

• Press the red recording button »

recording indicator starts blinking, the black Disc symbol » « and the Pause symbol » « appear in the display.

►

• Move the slide switch to »

new text. The red recording indicator lights up, the black Disc symbol » « starts to spin in the display and the Pause symbol turns into the recording symbol » «.

Caution: This will overwrite your old dictation starting at this

point.

• At the end of the dictation move the slide switch to

• Press the red recording button » DICT« or the left

STOP

«.

selection button » «. The recording is turned off.

Note:

If you press the recording button immediately after selecting the dictation, your dictation will be appended.

START« and dictate the

DICT

«, the red

RECORDING

______________________________________

Inserting a part of a dictation

During play-back you may insert a new recording at your current dictation position.

Pay attention to the remaining free memory space. In Mode the free memory space is displayed firstly after the capacity falls below a value of 60 minutes.

STOP

• Move the slide switch to »

• Select the desired dictation with the navigation buttons

◄►

« (see „Select dictation and listen to it").

• Move the slide switch to »

dictation.

During play-back, move the slide switch to »

•

once you have reached the dictation position at which you wish to insert the text.

• Press the red recording button »

recording indicator starts blinking, the black Disc symbol » « and the Pause symbol » « appear in the display.

• Confirm the insert function with the right selection but-

ton »

• Select the "Insert Part" »

and confirm with the selection button » «.

• Move the slide switch to »

text you want to be inserted.

• Move the slide switch to »

finished inserting the text.

• To stop, press the red recording button »

the left selection button » «.

« (Insert recording).

►

«.

START«, to listen to the

DICT

« function from the menu

►

START« and dictate the

STOP

« once you have

easy

STOP

«, the red

DICT« or

RECORDING

______________________________________

The info function and the index function

As an integral part of a dictation, in Menu Mode you can record information (»i« = Info) for your typist and mark them, or set index marks (» «= Index) for specific parts of the dictation. Info »i« or Index » « appears in the display and the number of info or index (DSS: from 01 to 16. DSS Pro: from 01 to 32). You will hear an audible signal during play-back. These messages and indexes are transferred to the PC with the dictation.

Inserting an info

In the Menu Mode, you can insert a new info at the current dictation position during recording.

STOP

• Move the slide switch to »

• Press the red recording button »

– The red recording indicator starts blinking, the black

Disc symbol » appear in the display.

• Move the slide switch to »

– The recording indicator lightens up, the Disc symbol

• Press the selection button »

– The next highest info number, for eg. »

• Speak the info text when the next higher info number

« starts to spin in the display and the Pause sym-

» bol turns into the recording symbol » «. The device is recording now. The symbols for Info »i« and Index » « are displayed in the bar for the key functions.

current position.

in the display.

appears in the display, e.g. »

« and the Pause symbol » «

►

«.

DICT

START«.

« to insert an info at the

2«, appears

2«.

RECORDING

______________________________________

• Move the slide switch to »

finished inserting the text.

• To stop, press the red recording button »

the left selection button » «.

STOP

« once you have

DICT« or

Inserting an index

In the Menu Mode, a new index can be inserted at the active dictation position during recording.

STOP

START«.

«.

STOP

«.

DICT

«.

DICT« or

• Move the slide switch to »

• Press the red recording button »

– The red recording indicator starts to blink, the black

Disc symbol » appear in the display.

• Move the slide switch to »

– The recording indicator lightens up, the Disc symbol

• Press the right selection button »

– The next highest info number briefly appears in the

• Move the slide switch to »

• To stop, press the red recording button »

« starts to spin in the display and the Pause symbol

» turns into the recording symbol » «. The symbols for Info »i« and Index » « are displayed in the bar for the key functions.

display, »

the left selection button » «.

2« for example.

« and the Pause symbol » «

►

RECORDING

______________________________________

Dictating using the foot control

• Connect the foot control to the » « socket of the

Digta Station*.

• Connect the power supply* to the »DC IN 5V« socket

or via USB cable to the »PC/USB« socket of a PC to supply the Digta Station* and the foot control with electric power.

• Move the slide switch to »

• With the dictation machine switched on, plug it into the

Digta Station*.

Note:

If automatic PC connection is switched on, the dictation

•

The switches on the foot control are designed for handsfree dictation (default setting). If the »Playback« setting (transcription mode) is activated, you first have to change to »Recording« in the »Foot control« menu item.

See chapter "SETTINGS IN THE MENU - Foot control".

Left pedal – Rewind;

Middle pedal – Press shortly to switch recording on or off; –

Hold down (approx. 1.5 seconds) for a new dictation. The red recording indicator lights up, a new dictation number, for eg. »DICT0003« is displayed;

Right pedal – Start/stop recording and play-back.

Note:

Select the fast forward function using the slide switch function » machine.

« for dictations in PC power supply*

►►

FFWD« on the dictation

STOP

«.

* Special extras

PLAY-BACK

_______________________________________

Select dictation and listen to it

• Move the slide switch to »

• Select the folder in which your dictation is located (see

„Saving dictations, selecting a folder“).

• Select the desired dictation with the navigation buttons

◄►

«.

The selected dictation name appears in the display.

» If a dictation was renamed on the PC, or if it originates from another dictation machine, the dictation name is displayed as text, possibly abbreviated.

• Move the slide switch to »

– The white Disc symbol »

the play-back symbol »►« appears on the left in the display and the status bar begins to move. Play-back starts at the beginning of the dictation.

Note:

If, after you have turned on the dictation machine, no

new dictation is selected, the last edited dictation will be played back at the position it was before the machine was turned off.

STOP

«.

►

START«.

« starts to spin in the display,

• If you wish to interrupt the play-back, push the slide

switch to »

– The white Disc symbol »

display. The status bar stops moving.

STOP

«.

« will stop spinning in the

PLAY-BACK

_______________________________________

Setting the volume

• During play-back, press the left navigation button to

lower the volume or the right button to increase the volume.

– The loudspeaker symbol in the display »

into the symbol for adjusting the volume » «.

Skip quickly to the start or end of a dictation

• Move the slide switch to »►START«.

• By tapping the left selection button you can alternatively

jump to the start and end of a dictation.

Note:

If an info or index was inserted during dictation the next info start, info end or index is jumped to. If you are at the end of a dictation you will jump to the beginning of this dictation.

Fast play-back

• Press the right selection button » ->1,5x « during play-

back.

– The dictation will be played back with about 1.5 times

the normal speed.

• To return to the normal play-back speed, press the right

selection button » ->1,0x « during fast play-back.

« turns

PLAY-BACK

_______________________________________

Fast forward and rewind

• Move the slide switch to »

– The status bar in the display quickly moves forward or

backward.

Note:

Go to the »FFWD / Rewind« menu item to switch the speed to very slow, slow or fast.

►►

FFWD« or »

◄◄

Inserting an info

In the Menu Mode, you can insert a new info at the active dictation position during play back.

STOP

• Move the slide switch to »

• Select the desired dictation with the navigation buttons

◄►

« (see „Select dictation and listen to it")

• Move the slide switch to »

tation.

• Move the slide switch to »

when you have reached the dictation position where you want to insert your info message.

• Press the red recording button »

recording indicator flashes, the black Disc symbol » « and the Pause symbol » « appear in the display.

• Confirm the menu function with the right selection but-

ton »

• Select the info function »

insert an info and confirm with the selection button » «.

« (insert recording).

►

« from the shown display to

«.

START«, to listen to the dic-

STOP

« during play-back,

DICT

REW«.

«, the red

• Move the slide switch to »►START« and speak the info

message to be inserted.

PLAY-BACK

- The next highest info number appears in the display, »

• Move the slide switch to »

recording.

• To stop, press the red recording button »

the left selection button » «.

_______________________________________

2«, for example.

STOP

« at the end of your

Inserting an index

In the Menu Mode, a new index can be inserted at the active dictation position during recording.

STOP

• Move the slide switch to »

• Select the desired dictation with the navigation buttons

◄►

« (see „Select dictation and listen to it”).

• Move the slide switch to »

desired dictation.

• Move the slide switch to »

when you have reached the position where you want to insert your index.

• Press the red recording button »

recording indicator flashes, the black Disc symbol » « and the Pause symbol » « appear in the display.

• Confirm the menu function with the right selection button »

• Select the index function »

insert an index and confirm with the selection button » «.

« (Insert recording).

« from the shown display to

«.

►

START«, to listen to the

STOP

«, during play-back

DICT

DICT« or

«, the red

PLAY-BACK

- The next highest info number shortly appears in the display, for e.g. » 2«.

• Move the slide switch to »

• To stop, press the red recording button »

the left selection button » «

_______________________________________

STOP

«.

Search for info or index

• Move the slide switch to »

FFWD« button.

– At an index and at the beginning of every info mes-

sage, the "winding" briefly stops and you will hear one

signal. At the end of an info message you will hear two signals.

The message is shown in the display, e.g. »

–

Note:

It is easier to find short messages and indexes in the play-back mode.

◄◄

REW« or press the »►►

DICT« or

« or

» 2«.

PLAY-BACK

_______________________________________

Transcription with foot control

• Connect the foot control* to the » « socket on the Digta Station*.

• To connect the Digta Station* and the foot control to a power supply*, connect the mains adapter to the »DC IN 5V« socket, or use a USB cable to connect it to a computer using the »PC/USB« socket.

STOP

• Push the slide-switch to »

• With the dictation machine switched on, plug it into the

Digta Station*.

Note:

If the automatic computer connection is activated, the

dictation machine will log on to the computer in USB parallel mode. Call up the menu with the right selection button. With the navigation buttons, select the

« symbol for power supply* operation and confirm

» by pressing the right selection button » «.

• The pedals on the foot control are designed for hands-

free dictation in the default setting. For transcription mode, you first have to activate »Play-back« in the »Foot control« menu item. See section “The menu, Foot control”.

Left pedal – Reverse;

Middle pedal – Fast forward;

Right pedal – Start/stop play-back.

• Press the foot control.

«.

* Special extras

PLAY-BACK

Note:

In menu setting »Foot control play-back«, it is not possible to edit an existing dictation or create a new dictation. On pressing the New or Record buttons, the “Play-back only” message appears.

You can delete dictation as long as it has not been locked.

_______________________________________

Automatic backspace

Every time play-back begins, the current position is rewound by the specified time, and play-back begins from there. This means that the part of the dictation most recently listened to is played back.

– Automatic backspace is available in the following

steps: Off, 1, 2, 4, 6, 8, 10 seconds (see menu item »Auto Backspack« in the »Settings« menu).

Note:

Automatic backspace is only possible in conjunction with the Digta Station and the foot control.

If the device is in the Digta Station, the »Modify« menu will not appear in the display. It is not possible to delete or add dictations.

MODIFY MENU

__________________________________

Editing an existing dictation

In the modify menu, several functions are provided to work on a stored dictation. The modify menu ist available only in the

Menu Mode.

• Move the slide switch to »

• Select the desired dictation with the navigation buttons

◄►

« (see „Select dictation and listen to it”).

• Press the left selection button »

modify menu.

• Select between the Delete »

list » «, Priorityon »PR«, Postpone » « or Lock » « functions.

- According to your selection you will be guided to the

menu items described in the "Deleting a dictation" or "Recording" chapters.

• Press the left selection button »

STOP

«.

«, to enter the

«, Insert » «, Data

« to close the menu.

MODIFY MENU

__________________________________

Display or modify data set in the dictation.

In the modify menu, additional data e.g. patient- or client data can be assigned to each individual dictation by means of the data set-function. The data can be assigned to the respective dictation by means of a scanner when patient-numbers or folder numbers are administered through barcodes in order to avoid mismatches. See chapter „The Menu / Data list“.

• Move the slide switch to »

• Select the desired dictation by means of the navigation button »◄►« (see „select and listen to a dictation”).

Press the left selection button »

Mode, to enter the modify menu.

• Select from the display the data set function »

– A dictation which already includes data is highlighted

with the „ID“ symbol. It is displayed on the right side above the dictation time indicator.

• The symbols»

« – Show or change data set of the dictation.

• Confirm with the right selection button in order to view further data of the data set.

- Firstly the ID can be viewed by means of the left navigation button, and the individual data by means of the right navigation button.

• Confirm the data set which shall be entered in the active dictation by means of the right selection button or press the » « button, if you only like to read the data.

« appear on the display.

STOP

«.

« in the Menu

«.

MODIFY MENU

« – Allocation or indication of a data set of the cor-

» responding barcode or RFID.

The functions are only available in combination with DIGTA Scan 404* or DIGTA RFID 414*.

• Hold the scanner near a barcode or RFID-tag and press the right selection button » «.

- The successful reading of the ID is indica ted by a signal tone. The corresponding data set will appear on the display.

• Confirm it with the right selection button in order to view additional data of the data set.

- Firstly the ID can be viewed by means of the left navigation button, and the individual data by means of the right navigation button.

• Confirm the data set which shall be entered in the active dictation by means of the right selection button or press the » « button, if you only like to read the data.

« – Delete a data set of the dictation

• A prompt appears and you will be asked whether you really want to delete the entire dictation » «. If so, confirm it by pressing the right selection button » «. The data set is deleted. There is no data set stored in the current dictation anymore. The data set in the data list remains and can be assigned to another dictation.

– An assigned data set in the dictation is marked with the

symbol »ID« and is displayed above of the time indicator.

__________________________________

* Special extras

MODIFY MENU

__________________________________

Setting a priority to a dictation

Notes:

In the DSS standard, the priority levels ranging from 1 (high priority) to 16 (no priority) are selectable. The dictation machine can allocate for each assigned author an individual maximum of author priority to a dictation. The presetted priority for the author Dict is 15.

The dictation machine should be configurated with the

corresponding PC software. Transfer your author name together with a maximum priority smaller than 16 to your dictation machine. The installation of the dictation machine software configuration within a network is carried out by a system administrator.

STOP

• Move the slide switch to »

• Select the chosen dictation with the navigation buttons

◄►

« (see „Select and listen to a dictation).

• Press the left selection button »

Modify menu.

• Select the »Priorit y on« priority function from the dis- play.

– The dictation is marked with a »PR«, displayed above

the time data.

• If the selected dictation already has a priority you can

erase it with the »Priority off« menu item.

«.

«, to go to the

MODIFY MENU

__________________________________

Postpone a dictation

You can prevent the automatic PC transfer of a dictation (via DSS mover) with the postponed function in the Modify menu item. Postpone uncompleted dictations before transferring completed dictations to the transcription office by connecting the dictation machine via USB.

• Move the slide switch to »

• Select the chosen dictation with the navigation buttons

◄►

« (see „Select and listen to a dictation).

• Press the left selection button »

Modify menu.

• Select the »

gation buttons »◄►« and confirm with the right selection button » «.

– The dictation name is displayed inversely.

– The dictation is postponed, that is not being transferred

by the DSS mover.

• Press the left selection button »

« function (postponed on) with the navi-

STOP

«.

«, to go to the

«, to exit the menu.

MODIFY MENU

__________________________________

Dictation lock

The dictation lock helps to avoid that your dictations are unintendedly modified or deleted. It doesn't only work in the dictation machine but it activates the write/erasure protection in the dictation accompanying note. With such a lock the whole Grundig Business Systems PC dictation system only allows to modify or delete a dictation, if this attribute is deactivated on the PC or in the dictation machine.

• Move the slide switch to »

• Select the folder in which your dictation is located (see

“Saving a dictation, selecting a folder”).

• Select the desired dictation using the navigation but-

• Press the left selection button »

• Select the dictation lock symbol »

• Confirm with the right selection button »

◄►

«.

tons » display.

menu.

the navigation buttons »◄►«.

– If the dictation is locked you only can select unlock

the dictation »

The selected dictation name appears in the

« in the Modify menue » «.

STOP

«.

« to change the

« on the right using

«.

DELETING A DICTATION

_______________________

Deleting an entire dictation

Herein is the cancelling in the Menu Mode described. Please read the contents item “Deleating of a dictation” provided in the Quick Reference Guide when you prefer to operate in the

easy Mode.

• Move the slide switch to »

• Select the folder in which your dictation is located (see

„Saving dictations, selecting a folder“).

• Select the desired dictation with the navigation buttons

◄►

«. The selected dictation name appears in the

» display.

• Press the left selection button »

menu.

• Confirm the Deleting function »

with the right selection button » «.

• Confirm the »

selection button » « to delete the selected dictation.

• Confirm the »

plete dictation with the right selection button » «. The dictation is deleted now.

• If you would not like to delete the dictation, press the

left selection button »

« function in the submenu with the right

« query for final deletion of the com-

STOP

«.

«, to change the

« to change the menu

«.

DELETING A DICTATON

________________________

Deleting the contents of a folder

In the Menu Mode you not only can delete individual dictations but also the contents of a selected folder or the contents of all folders.

STOP

• Move the slide switch to »

• Select the main menu featuring the »

the right selection button.

• Select the menu command »

right selection button » «.

• The following symbols will appear in the display:

– Delete selected dictation

– Delete selected folder

– Delete all folders

Note: If there are more than one author the symbols for »Delete folder played.

This ensures that dictations from another user are

not accidentally deleted.

• Using the navigation buttons »◄►« select the icon for

the desired function and confirm by pressing the right selection button » «.

• Confirm the »

ed folder or all folders with the right selection button » «. The dictation is deleted now.

• If you would not like to delete the dictation, press the

left selection button »

« and »All folders « are not dis-

« query for final deletion of the select-

«.

« symbol with

« and confirm with the

DELETING A DICTATON

________________________

Deleting a part of a dictation

• Move the slide switch to »

Mode.

• Select the folder in which your dictation is located (see

“Saving a dictation, selecting a folder”).

• Select the desired dictation using the navigation but-

• Move the slide switch to »

• Press the left selection button »

• Confirm the Deleting function »

• Select the »

• Press the right selection button »

• Using the slide switch, now search for the desired end

• Press the right selection button »

• If you would not like to delete the part of the dictation,

◄►

«.

tons » display.

The selected dictation name appears in the

►

at the desired position in the dictation.

menu.

with the right selection button » «.

« symbol in the submenu that now

appears and confirm by pressing » «.

position of the text to be deleted.

position.

selected part is deleted.

press the left selection button »

STOP

« in the Menu

START« and to »

« to change the

« to change the menu

« to set the starting

« to set the end

« once again. The

«.

STOP

THE MENU

________________________________________

Functions in the menu at a glance

•

Press the right selection button » « in the Menu Mode.

With the navigation buttons »◄►« you may select the

following functions and confirm them with » «

– Delete; delete the current dictation, delete all dictations in the current folder, delete all dictations in all folders.

–

Selecting a folder (main folder and subfolder A, B, C,D or E); for sorting new dictations and playing back the dictations stored in the various folders.

– Data list-functions (are only available when the data list was monitored or read in):

barcode/RFID.

– Delete data list.

– Search for the data set by means of the scanner.

– Select a data set for a new dictation.

– ”Enable” data list in the workflow.

– Scanner-functions (only with DIGTA Scan 404* or

DIGTA RFID 414* available):

– Delete barcode/RFID.

– Scan barcode/RFID

– Search for the corresponding dictation of the

– Enable scanner in workflow.

– Programming of the barcode-reader.

–

priority, No./reference).

– Switch functions:

Activate workflow functions (group, typist, dictation type,

– Set microphone sensitivity.

* Special extras

THE MENU

– Voice activation (if enabled the dictation will be automatically suspended if it is interrupted). USB connection or only if manually selected.

rative state shall be activated automatically. The Digta will completely switch off 30 minutes later. – Switch off audio signals.

– Switch off the speakers for play-back with ear phones in the Digta Station*.

– Set an index or 1.5 fold play-back speed with the right selection button during play-back.

– Modify date and time format

settings of the device:

________________________________________

– Preselect time when the energy saving, non-ope-

– Switch display lighting on/off.

– PC file transfer occurs either automatically via

– Changing the fast forward / rewind speed.

–

Selects the functions of the foot control for

recording or play-back

Changing the automatic backspace time.

–

– Dictation position number indicator on/off.

– Time indicator on/off.

– Display of ID-contents (barcode) on/off.

– Settings; here is where you can change the basic

– Information about serial number and firmware version.

DSS Pro "QP") and encryption.

– Change date/time.

– Selection of the DSS type (DSS Standard "SP",

* Special extras

THE MENU

– Reset dictation counter to "1".

PIN – Change individual identifictation number (PIN).

Caution: data loss! All dictations and other files will be erased.

– Selection of the display language.

Functions available if the device is connected to a PC:

–

USB parallel operation The PC identifies the device as USB removable medium for dictation/file transfers.Additional USB audio and USB HID: Activate the dictation machine as PC micro phone (without recording), when connected to a PC, for example for direct dictation to the Grundig Business Systems PC software or to a voice recognition system.

– USB powered The PC doesn’t recognize the device; for record/play- back like under rechargeable battery* operation

________________________________________

– Reformat the data storage device.

– Restore the default settings. Caution: data loss!

All dictations, files and all settings will be erased.

Note:

If there are more than one author the menu item „Factory setting“ is not available and the „Formatting“ menu point is only visible if there are no dictations (.DSS/.DS2) on the Digta. To be able to format the Digta ensuring that no other dictations are accidentally deleted, the user has to transfer all dictations to the PC first.

THE MENU

________________________________________

Data list

This function enables you to record dictations related to an ID (e.g. patient- or client number, also scanned barcode or RFID recognition) with text information.

This information is created on your PC in the CSV format (comma separated values), e.g. via Excel, stored under the name „ids.csv“ and transferred to the Digta’s panel directory (see »Carrying out a firmware update«). This information is scanned in after switching on the dictation machine again. Example:

„ID“, „„Name, „First name“, „Date of birth” „1443“, „„MARK O’Public”, „Peter“, „24.05.2000“ . „3221“, „„MARK O’Public”, „Helen“, „01.01.1911“

The values are separated through commas/semicolons. The first line contains the field names. These values may be inside of quotation marks.

Search for the data set by means of the scanner:

If an identification number (ID) exists as barcode or RFID tag (e.g. on an x-ray photograph or on an envelope folder), your dictation machine is able to display the corresponding text information and to allocate them to a dictation (with DigtaSCAN 404* or DigtaRFID 414*).

• Select with the navigation buttons »◄►« the menu item

„data list“ » « and confirm it with the right selection button » « .

• Select with the navigation button »◄►« the menu item

»Scan ID« and hold the scanner near a barcode or RFID-tag and press the right selection button »

-The successful reading of the ID is indicated by a signal tone. The corresponding data set will appear on the display.

«.

* Special extras

THE MENU

- »[No found]« is displayed in case that the scanned barcode or RFID-tag is not allocated to a dictation.

• Confirm with the right selection button »

view additional data of the data set.

- Firstly the ID can be viewed by means of the left navigation button and the individual data by means of the right navigation button.

• In case that you like to start a new dictation in which

this data set shall be entered, confirm it with the right selection button „NEW“.

• Move the slide switch to »►START«.

– The dictation machine will start the recording.

Or press the » data.

________________________________________

«, in order to

« button, if you only like to read the

Select data set for a new dictation:

• Select with the navigation buttons »◄►« the menu

item „data list“ » « and confirm it with the right selection button » «.

• Select with the navigation buttons »◄►« the menu

item »Select« and confirm it with the right selection button »

« .

• Select with the navigation buttons »◄►« the desired data set and confirm it with the right selection button in order to view additional data of the data set.

-Firstly the ID can be viewed by means of the left navigation button and the individual data by means of the right navigation button.

• In case that you like to start a new dictation in which

this data set shall be entered, confirm it with the right selection button „NEW“.

• Move the slide switch to »►START«.

– The dictation machine will start the recording.

Or press the » data.

« button, if you only like to read the

THE MENU

________________________________________

Deletion of the data list:

Note:

This function enables the deletion of the entire data list.

The data list functions are unavailable afterwards until a new data list has been read in.

• Select with the navigation buttons »◄►« the menu

item „data list“ » tion button » « .

• Select with the navigation buttons »◄►« the menu item »Delete« and confirm it with the right selection but ton »

• Confirm the cancellation with the right selection button

«.

« and confirm it with the right selec-

THE MENU

________________________________________

Group

The »Group« function is used to assign your dictation to a specific group or department.

• Go to Workflow lists »

selection button » «.

• Select the »Group

» « button.

• Select »On request

tic «.

– »On request«: a group may be selected for each new

dictation; – »No entry«: no group selected; – »Automatic«: each new dictation has the same

group.

• Confirm your selection with the »

Note:

For a new dictation, or if you have selected the »Automatic« function, you select your group from the list. »No entry were defined.

Confirm with the »

You may create individual preallocations for the list using the PC software.

« and confirm with the right

« menu item and confirm with the

«, »No entry « or »Automa-

« button.

« appears in the display if no groups

« button.

THE MENU

________________________________________

Typist

The »Typist« function is used to select the transcriber who will receive your dictation.

• Go to Workflow lists »

selection button » «.

• Select the »Typist

» « button.

• Select »On request

tic «.

– »On request«: A selection of transcribers will be

offered for each new dictation; – »No entry«, no typist is chosen for the dictation; – »Automatic«, each new dictation will be assigned to

the same transcriber.

• Confirm your choice with the »

Note:

If you have a new dictation, or if you have selected the »Automatic« function, you select your transcriber from the list with the navigation buttons » entry « appears in the display if no transcribers were defined.

Confirm with the »

You may create individual preallocations for the list

using the PC software.

« and confirm with the right

« menu item and confirm with the

«, »No entry « or »Automa-

« button.

◄►

«. »No

THE MENU

________________________________________

Dictation type

The »Dictation type« function is used to select the template to be used for the dictation: for eg. fax, letter, or report.

• Go to Workflow lists »

selection button » «.

• Select the »Dictation type

with the » « button.

• Select »On request

«.

– »On request«: A selection of formats will be offered

for each new dictation; – »No entry«, no dictation type was chosen; – »Automatic«, each new dictation shows the same

dictation type.

• Confirm your choice with the »

Note:

For a new dictation, or if you have selected the »Automatic« function, you select your dictation type from the list with the navigation buttons » entry” » « appears in the display if no dictation types were defined.

Confirm with the »

You may create individual preallocations for the list

using the PC software.

« and confirm with the right

« menu item and confirm

«, »No entry « or »Automatic

« button.

◄►

«. „No

THE MENU

________________________________________

Priority

With the function »Priority« you can determine if the new dictation shall have priority because it urgently needs to be typed before the other dictations. The dictation is marked with »PR« and is displayed above the time data.

Notes:

In the DSS standard, the priority levels ranging from 1

(high priority) to 16 (no priority) are selectable. The dictation machine can allocate for each assigned author an individual maximum of author priority to a dictation. The presetted priority for the author Dict is 15.

The dictation machine should be configurated with the

• Go in the menu item workflow lists »

with the right selection button » «.

• Select the menu item »Priority PR« and confirm it with

the button »

• Select the priority settings by means of the navigation

button »◄►«.

- You may select between »no priority« and »with priority« (level of an author’s maximum priority) when starting a new dictation.

– Priority is not set when starting a new dictation.

• Confirm it with »

«.

« and confirm it

THE MENU

________________________________________

No./Reference

The function »No./Reference« enables to input up to 16

characters for this dictation – for example: folder number or patient number.

• Go in the menu item workflow lists » « and confirm it

with the right selection button » «.

• Select the menu item »No./Reference »

firm it with the button » «.

• Select by means of the navigation button »◄►«

between »Automatic«, »On request« or »No entry«.

– Automatic - each new dictation has the same

number or reference.

– On request - the input of characters is put at

disposal for each new dictation.

– No entry - no number/reference has to be

selected for each new dictation.

• When having chosen the function »On request« in a

new dictation, an empty display field will be shown for the first time. When having entered a no./reference in the previous dictation, then this will be displayed also in the next dictation. You can either accept it or delete it. Press the

navigation button »◄►« in order to access the selective

list including the numbers and references.

• Select by means of the navigation button »◄►« the character. For acceptance, confirm it with the »_ _▼«

button.

Note:

In order to improve the reference selection list, the system administrator may restrict the set of characters, for example, if only numbers (patient numbers) are accepted.

« and con-

THE MENU

• Repeat the entry for additional characters and, at the end, confirm them with the » « button.

• Confirm the entry with the »

entry with the » « button.

________________________________________

« button or delete the

Notes:

Numerics and special characters are available in the second subdirectory of the reference set. For this purpose,

select by means of the navigation button »◄►« the sign

» « and confirm it with the » « button. Select the same sign » « again to return to the last directory.

Select by means of the navigation button »◄►« the sign

» «, and confirm it with the »_ _▼« button in order to delete the last adopted character.

THE MENU

________________________________________

Microphone sensitivity

You can select one of three levels of noise sensitivity for your microphone.

• Go to the menu item »

• Set the sensitivity of your microphone using the naviga-

tion buttons »

– Recommended for loud speakers. Prevents

overmodulation for dictations which are pro-

cessed by a voice recognition system.

– Normal setting for dictations.

– Conferencing. The machine can still record

accurately if it is positioned on a conference

table.

• Confirm with »

◄►

« and confirm with » «.

«.

THE MENU

________________________________________

Voice activation

If the function “Voice Activation” is active, the recording will be interrupted if there is a pause in speaking in a quiet environment. If the dictation machine does not turn off, select a lower microphone sensitivity, for example for normal dictation or persons who speak loudly. As soon as the speaker starts to speak again, the recording will continue.

• Go to the menu command »

» «.

• Select »

vation OFF).

• Confirm with »

« (Voice Activation ON) or » « (Voice Acti-

«.

« and confirm with

THE MENU

________________________________________

Automatic power off

With the „Sleep mode“ » « function you determine whe-

ther the device turns to a power-saving "sleep mode" after

some minutes or has to be switched off manually. The device will be immediately switched on again as soon as any key is pressed.

Move the On/Off switch to the »OFF/HOLD« position to switch off the device completely. If you don't switch off the machine manually it will switch off itself after about 30 minutes. Move the On/Off switch to »OFF/HOLD« and then again to »ON« to switch on the device again.

• Select the menu item »

selection button » «.

• Using the navigation buttons »

(„Never“» «, » «, » « or » «) to determine after which time the device shall turn to the power saving

"sleep mode".

• Confirm with the right selection button »

- In the sleep mode date and time is displayed like a screen saver.

« and confirm with the right

◄►

« select the time

«.

THE MENU

________________________________________

Audio signals

The »Audible signals« function » « enables you to turn the acknowledgement and signal tones on and off.

• Select the menu item »

selection button » «.

• Use the navigation buttons »

nals » « or only the warning signals » «, or to switch off all signals » «. Confirm your choice with the right selection button » «.

Note:

If all signals are switched off you will not hear a signal when the memory is full or the rechargeable battery* is flat.

If you dictate without looking at the display, the device may switch off with no signal tone, and you may not notice.

If only the warning signals are switched on there won't be any special blips, neither the readiness signal after switching on nor the info and index signals.

« and confirm with the right

◄►

« to switch on all sig-

* Special extras

THE MENU

________________________________________

Illumination

This function enables you to turn the display lighting on and off.

• To do this go to the menu item „Light“ »

it with the button» «.

• Using the navigation buttons »

(„off“, »15 seconds« or »30 seconds«). The selected function is displayed inversely. Even in switched on mode the backlighting only remains on for several seconds, to save energy.

• Confirm it with »

«.

◄►

« and confirm

« select the seconds

THE MENU

________________________________________

USB connection automatic / manual

You can choose whether the dictation machine automatically switches to USB parallel operation when connected to a PC‘s USB connection or whether you want to activate this function manually.

• Select the menu item »

selection button » «.

• Select »MAN. CONNECT« (manual USB/parallel operation) and confirm with the right selection button »

- The dictation machine remains in dictation mode

when USB connected. The PC supplies it with power.

• Select »AUTO CONNECT« (automatic USB parallel

operation) and confirm with the right selection button

«.

- If the dictation machine is already switched on when

connected to USB the USB parallel operation » sets up automatically. The computer identifies the device as removable medium. USB audio and USB HID are activated. Now you can both transfer data between PC and dictation machine, and use the dictation machine as USB microphone.

« and confirm with the right

«.

THE MENU

________________________________________

Speaker

You may switch off the loudspeaker of your dictation machine with this function if you want to listen to your dictations via headphones connected to the Digta Station*.

• Select the menu item »

selection button » «.

• Select »

• Confirm with the right selection button »

Note:

The speaker of the dictation machine automatically switches off if an earphone with earphone connection is plugged on.

« (Speakers ON) or » « (Speakers OFF).

« and confirm with the right

«.

* Special extras

SETTINGS IN THE MENU

______________________

Fast forward / rewind

This function allows you to set the speed for fast forward and rewind. You can select very slow, slow and fast.

• Go to menu item »FFWD/Rewind

» «.

• Use the navigation buttons »

The selected function turns black.

– Very slow FFWD/Rewind speed (approx. 1/3 of

the fast setting)

– Slow FFWD/Rewind speed (approx. 2/3 of the

fast setting)

– Fast FFWD/Rewind

• Confirm with »

«.

« and confirm with

◄►

« to select the speed.

THE MENU

________________________________________

Foot control

The »Foot control« function allows you to select whether the foot control* is used for transcription mode or hands-free dictation.

• Select the menu item »

selection button » «.

• Use the navigation buttons » » « or "Play-back" » « and confirm with the right selection button » «..

Foot control assignment during recording

The pedals on the foot control* are designed for handsfree dictation.

Left pedal – Rewind;

Middle pedal – Press briefly to switch recording on or off (same func-

tion as the red recording button » dictation machine);

– Hold down (approx. 1.5 seconds) for a new dicta-

tion. The red recording indicator lights up and a new dictation name, e.g. »DICT0002« displayed (same function as the »new« button on the dictation machine);

Right pedal – Start/stop recording and play-back (same function

as the slide switch on the dictation machine).

« and confirm with the right

◄►

« to select "Record"

DICT

« on the

Note:

Select the fast forward function using the button on the dictation machine.

Automatic backspace settings only apply in transcription mode. In hands-free dictation mode, the right pedal does not perform automatic backspaces.

* accessory

THE MENU

________________________________________

Foot control assignment during play-back

The pedals on the foot control* are designed for transcription operation.

Left pedal – Rewind;

Middle pedal – Fast forward;

Right pedal – Start/stop play-back.

* accessory

SETTINGS IN THE MENU

______________________

Automatic backspace

Here you can set the length of automatic backspace to between 0 and 10 seconds. Every time play-back begins, the current position is rewound by the specified time, and play-back begins from there.

Note:

The »Auto Backspace» menu item is only visible if the machine is in the Digta Station*. The automatic backspace function is only available when the foot control is set to play-back. In hands-free dictation mode (foot control set to record), the right pedal does not perform automatic backspace.

• Go to menu item »Auto Backspace

with » «.

• Use the navigation buttons »

of the automatic backspace. The selected function turns black.

– Automatic backspace off. Normal setting for

play-back.

– 2, 4, 6, 8, 10 seconds. Duration of play-back

from the most recent dictation position.

• Confirm with »

«.

◄►

« and confirm

« to select the duration

THE MENU

________________________________________

Setting an index during play-back

You may choose whether the right selection button change

the speed or sets an index during play-back.

• Select the menu item » « "Index While Play" and confirm with the right selection button » «.

• Select the Index function »

1,0 / 1,5 »→1,5« and confirm with the right selection button » «.

« or Change Speed function

THE MENU

________________________________________

Dictation position number

The dictation position number indicates where in the current folder the selected dictation is located. You are additionally shown the total number of dictations in the folder. This function allows you to switch off the position indicator to improve overview on the display during recording or playback. To activate/deactivate the indicator, proceed as follows:

• Select the menu item »

selection button » «.

• Select »

• Confirm with the right selection button »

« (Dict.No. on) or » « (Dict.No. off).

« and confirm with the right

«.

Note:

The dictation position number is not displayed in the Mode.

easy

THE MENU

________________________________________

Time indicator

This function allows you to switch off the time indicator to improve overview on the display during recording or playback. To activate/deactivate the indicator, proceed as follows:

• Select the menu item »

selection button » «.

• Select »

• Confirm with the right selection button »

« (Time on) or » « (Time off).

« and confirm with the right

«.

Note:

The time is not displayed in the

easy Mode

THE MENU

________________________________________

Date format

This function serves for setting a date format.

• Go in the menu item “date format“ »

with the button » «.

• Select by means of the navigation button »◄►« between the following formats:

– European date format with 24-h display.

– European date format with 12-h display.

– American date format with 24-h display.

– American date format with 12-h display.

• Confirm the selected date format with the right selection button » «.

« and confirm it

THE MENU

________________________________________

Display ID

With this function you can set the ID display format.

• Go to the menu item “Display ID” »

with » «.

• Select by means of the navigation button »◄►« between the 2 display possibilities:

– Display as symbol "ID"

– Alphanumeric display of ID based on the dictation

name, for example, barcode in numerics.

• Confirm the selected display format with the right selection button » «.

« and confirm it

THE MENU

Version

Using the »Version« function, the version (firmware) of the machine’s software is displayed.

• Go to the »

– The serial number of your dictation machine and the

version number of the firmware (software) appear in the display.

Note:

For information on new software versions call the

»Configuration => Update Server« function in the PC

software or visit us on our Website:

www.grundig-gbs.com.

________________________________________

« menu item and confirm with » «.

THE MENU

________________________________________

DSS Pro

This function makes for the quality and storage capacity

of your dictations. DSSPro allows to set the quality and encryption of dictations separately.

Quality Play (QP): 10 minutes recording require 2 MB,

especially suitable for voice recognition. File ending ».DS2«.

Standard Play (SP): 10 minutes recording require 1 MB,

saving memory for listening and typing dictations in the typing department. File ending ».DSS«.

• Select the DSS standard »

with » «.

• Select between DSS »

firm with » «.

– More setting options are only available (eg quality,

encryption) if you select DSS Pro. DSS-Pro dictations are not displayed in the DSS mode.

• Select between quality »

and confirm with » «.

– These settings affect the recording quality of the dictati-

on.

• Select between Quality Play »

» « and confirm with » «.

• In the menu of the dictation encryption you have the same menu items as for the workflow lists. Select between »no entry and »automatically « and confirm with » «.

« menu point and confirm

« and DSS Pro » « and con-

« and encryption then » «

« and Standard Play

«, »on request «

THE MENU

________________________________________

Time, date

The time and date a dictation is recorded are indicated for each dictation (PC display only).

• Go to the menu command »

» «.

• You can now enter or change the year, month, day,

hours and minutes successively using the navigation

buttons »▼▲«. The current function is shown on white

background.

• Confirm each of your settings with »

saved, and the next point is activated.

• End your settings with »

• To change your settings, go back to the menu com-

mand »

«.

« and confirm with

«. The setting is

«.

THE MENU

________________________________________

Dictation counter

Using the »Dictation counter« function, you can reset the dictation counter. The dictation counter is able to count till

9999. You should not reset the counter too often to avoid

conflicts with dictations having the same name and being stored on the PC.

• Go to the »

• The »

• Confirm with »

– The next new dictation then has the lowest free

number (for eg.: »DICT0005«).

« menu item and confirm with » «.

« and » « symbols appear in the display.

«.

THE MENU

________________________________________

Modifying the PIN

The personal identification number (PIN) protects the dictation machine against unauthorized use. The factory settings are 0000. Do only enter a sequence of digits known to yourself. You have to enter the PIN each time you switch on the dictation machine as well as each time you

reactivate it from the "Sleep mode".

• Select the »PIN«

selection button » «.

• Enter the old PIN via the navigation buttons »

(confirm the digits with the right selection button » «)

– Each entered PIN will be overwritten through a "

symbol for protection reasons.

• Enter the new PIN via the navigation buttons with the

right selection button » new PIN for security reasons.

menu item and confirm with the right

«) and repeat entering the

◄►

THE MENU

________________________________________

Formatting

With the »Formatting« function you reformat the internal memory of your dictation machine or a replaceable, external memory card.

Note:

If a list of several authors is installed this function is only available if there are no dictations in the memory. This ensures that dictations from another user are not accidentally deleted.

Caution data loss! This function will delete all files and dictations on your dictation machine.

• Select the Format »

and confirm with the right selection button » «.

Note:

Make sure an external memory card is plugged in if you do not want to delete the internal memory.

• Confirm the complete formatting »

or the memory card with the right selection button » «

– An egg-timer appears during the formatting process;

the progress is illustrated by means of a status bar.

Directories and files with administrative data are created on the internal memory or the external memory card as well. For this reason not the entire memory capacity is available for recording dictations.

Note:

The internal memory and the external memory card may not be formatted as a removable disk with a PC formatting function.

« menu item in the settings menu

« of the memory

THE MENU

________________________________________

Default settings

Using the »Factory setting« function, you restore the fac-

tory settings of the machine.

Note:

If a list of several authors is installed this function is only available if there are no dictations in the memory. This ensures that dictations from another user are not accidentally deleted.

Caution data loss! This function will delete all data and

settings on your dictation machine!

• Go to the »

• The symbols » « and » « appear in the display.

• Confirm with » «.

Your device will be reset to the following settings:

EASY MODE; Folder – main folder; Microphone sensitivity – Dictation (normal setting for

dictations); Voice Activation – off; Switch off automatically – after 5 minutes; Audio signals – all audio signals on; Lighting – 15 seconds; Date, Time – 01.01.2009, 00:00; Workflow lists – Typist, dictation type, group, No./refe-

rence automatic, priority off;

USB connection – automatic;

Speaker– on;

FFWD / rewind – Fast;

Foot control – Recording;

Auto Backspace – Automatic backspace off;

Index in play-back – off, right selection button for

speed change;

Dictation position number – on;

Time indicator – on;

Date format – European, 24 hours;

Display of ID – ID-symbol;

« menu item and confirm with » «.

* Special extras

THE MENU

Dictation counter – 1;

PIN – retained, not reset to 0000; DSS/DSS Pro – DSS Language – Englisch

All dictations will be deleted; Preallocation for the dictati-

on accompanying note will be reset to »No entry«. The

author's name will be set to »DICT«.

________________________________________

Language

This function makes for the language of the menu display.

• Select the »

the right selection button » «.

• Select the desired language with the navigation but-

tons » » «.

◄►

« language menu item and confirm with

« and confirm with the right selection button

OPERATION WITH DIGTA STATION

Digta Station

The Digta Station* serves as communication interface between the Digta and the PC, as charging unit and as Digta stand. A foot control and an earphone may be connected to the Digta Station* (not included in delivery).

USB interface

You can exchange data via the USB interface (green indicator at the Digta Station*) of the PC.

Additionally you may use a USB audio / HID function to dictate into the Grundig Business Systems PC software or in voice recognition systems.

Foot control

It's possible to plug in a foot control for hands-free dictations.

Charging unit, power supply

When plugging the power supply* (yellow indicator at the Digta Station*) the rechargeable battery* is charged in the Digta. The foot control and the earphone are supplied by the power supply* and may be used without connecting a PC via USB.

_________

* Special extras

COMMUNICATION WITH THE PC

_____________

The Grundig Business Systems PC software

The Grundig Business Systems PC software allows you to transfer your dictations to your PC. You immediately have an overview of all your work and can also listen to the dictations on your notebook. Send your dictations to a speech recognition system – or send voice mail through a connected mail system.

If your office organization uses the digital dictation system from Grundig Business Systems the Digta and the PC software will make you a mobile member on the dictation network. You have all author and transcriber addresses at your fingertips for sending dictations. Your typing pool is perfectly organized with dictations identified by dictation type, deadline, and priority. If all of your dictations have the same priority, simply connect the USB cable to your Digta. All dictations will be sent to the preset transcriber and your Digta will then be immediately available for further dictations.

System requirements

Pentium processor (500 MHz or higher)

Operating systems: WIN 2000 SP4 Rollup1 WIN XP SP2 WIN Vista WIN 7

USB 1.1 or 2.0 serial interface For e-mail connection: MAPI-compatible mail system (for eg. Microsoft Outlook)

COMMUNICATION WITH THE PC

_____________

Connecting and separating the dictation machine and the PC

• Use the USB cable to connect the switched off dictation

machine to the USB interface at the PC via the »PC/ USB« port. – The dictation machine begins to charge the rechar-

geable batteries. The green LED is blinking!

• Move the On/Off switch to »ON« to switch on the dicta-

tion machine. – Now you are prompted for the PIN.

Warning:

Disconnect the USB interface via the task bar, as otherwi-

se the transfer may not be complete.

Note:

The Grundig Business Systems PC software can only

be connected to one dictation machine at a time. If you

connect a second dictation machine to the USB interface,

the PC will not detect it, i.e. Windows will only display one

removable disk drive.

USB parallel operation

PC file transfer

• Connect the dictation machine to the PC via the USB

interface.

– If the dictation machine is already switched on the

USB parallel operation mode » matically. The computer identifies the device as removable medium and as USB audio/HID device.

Now you can transfer data between PC and dictation machine.

• Select USB parallel operation » « in the main menu if "Auto connect" is switched off and confirm with the » «

button (see chapter “USB connection automatic / manual”).

« sets up auto-

COMMUNICATION WITH THE PC

PC microphone operation, USB Audio, USB HID

• Use the USB cable to connect the dictation machine to

the USB interface at the PC via the »PC/USB« socket.

• Move the On/Off switch to »ON« to switch on the dictation machine.

– Press the »

(the current settings are displayed on the right edge) You can set the microphone sensitivity via » chapter „The menu / Microphone sensitivity“).

• Select a sound program on your PC now, e.g. a Grundig

Business Systems dictation software, a voice recognition system or the Windows audiorecorder.

• Start the recording in your sound program and speak

the message. – The red LED at the dictation machine lights up, the

disc symbol is spinning.

• Press the »

the microphone. – No signal is transferred to the recording software,

i.e. a voice recognition system no longer recognizes any sounds. The red LED is blinking and the disc symbol stops spinning.

If play-back is running on your sound program or voice recognition program, the green light emitting diode lights up and you will listen to the recordings from the speakers of the Digta.

If you are using the dictation machine as PC microphone of the Grundig Business Systems dictation software, the keys and slide switch of the dictation machine are programmed with functions of the dictation software (USB-HID).

« button to do the microphone settings

« button and hold on pressing it to mute

_____________

« (see

COMMUNICATION WITH THE PC

With the supplied software "AdapterServer" shortcuts and

PC functions may be allocated to the user controls of the dictation machine for PC microphone operation. Install the Adapter server and find out more about the configuration options in its help function or its PDF instruction manual.

_____________

Configuration of the dictation accompanying note

The accompanying note for the dictation, as it is called, contains various information such as the author’s name, the transcriber’s name and the type of dictation which are included with each DSS dictation. You can enter such information into the completed dictation using the PC software. If you want to send all your dictations with the same information, you can configure your dictation machine accordingly.

If you are a member of a pre-installed dictation network, you will find all available settings in the PC software under »Configuration«. If you are a single user without connection to a local network, you can create users, dictation types and groups in the PC software in the »Settings« menu with the function »General Settings«. You will then be able to send your name as author, the maximum author priority, 20 transcribers, 20 dictation types and 20 group designations to your dictation machine under »Configuration«. When you turn on your dictation machine, your name as author will be briefly displayed instead of »DICT«. The accompanying note for the dictation may be individually filled in for each new dictation via the workflow lists.

FIRMWARE UPDATE

The firmware update may be used to keep your dictation machine in step with the latest developments (firmware = device software). You will find the current firmware version in the Internet. The enclosed CD includes the firmware current at the time of delivery.

____________________________

Carrying out a firmware update

• Switch on the PC and start Windows.

• Use the USB cable to connect the dictation machine to

the PC.

• Switch on the dictation machine.

• The »

and the dictation machine is identified by the PC as a removable disk.

• You will find the

»gh0422.hex«

file on the »www.grundig-gbs.com« website under

Support/Download/Firmware/Digta422/ZIP, as well as in the »Firmware\Digta0422« folder on the provided CD.

Copy this file to the »System« folder in the dictation machine drive (removable disk).

• The dictation machine’s recording LED flashes during

transfer. Wait until data transfer is complete.

• Then, from the task bar, select the function „Safely

Remove Hardware“, as otherwise the transfer may not be complete.

« symbol appears on the display of the device

FIRMWARE-UPDATE

• Disconnect the USB plug from the dictation machine.

• Confirm »

Do not interrupt the loading process for any reason.

This could make the dictation machine inoperative.

• Then format the memory in the dictation machine (see „The menu / Formatting").

LOAD UPDATE

____________________________

« with the » « button.

Note:

If you wish to load an old firmware once again, press the »new« button and the right selection button simultaneously when switching the DigtaSonic 422 on.

DIGTA SCAN 404 BARCODE READER _____

Using barcodes

You can scan a barcode for each new dictation. The detected codes are stored in the header of a DSS file in the “Topic” field, and thus displayed in the note which accompanies the dictation. Other programs which evaluate the DSS header (for example a database system), can classify the dictations using the codes.

The scanned codes can then be displayed or automatically processed by software that analyzes the DSS header – e.g. a database system.

The detected codes are displayed by the PC software supplied with the portable dictation machine and by the desktop software:

– in the overview of the accompanying note for the

dictation (see also “Dictation accompanying note” in the program help)

– in the dictation list (if the “Topic” field is enabled, see

“Sorting” in the program help).

Note:

We offer a software development kit (SDK) for integrators who want to evaluate the note accompanying the dictation, for example in order to create links to database entries.

DIGTA SCAN 404 BARCODE READER _____

Plugging in

Both mechanically and electrically, the Digta Scan connection is designed in the same way as a memory card.

Note:

Only plug in or unplug the Digta Scan when the portable dictation machine is switched off.

• Plug the Digta Scan into your dictation machine as depicted below:

Note:

Make sure that the latch on the back of the Digta Scan snaps securely in.

KLICK!

DIGTA SCAN 404 BARCODE READER _____

Unplugging

• Remove the locking screw (if present).

• Press the latch on the back of the Digta Scan. The Digta

Scan is unlocked and you can now pull it out of the memory card slot. See the illustration on previous page.

DIGTA SCAN 404 BARCODE READER _____

Switching the Digta Scan on and off

• The Digta Scan must be inserted and latched into the

portable dictation machine.

Only when the Digta Scan is plugged in are the associ-

ated menu items available on the dictation machine.

• Switch on the dictation machine.

STOP

• Push the slide switch to »

• Press the »

• Use the navigation buttons »◄►« to select the main

menu »

• Use the navigation buttons »◄►« to select the submenu »

• Use the navigation buttons »◄►« to select »

» « and then press » «.

– » «, when you create dictations with the »new« but-

ton, you are prompted to scan. You can now scan in a barcode and store it in the dictation accompanying note.

– » «, when you create dictations with the »new«

button, you are not prompted to scan even though the Digta Scan is plugged in.

Note:

The selected setting is retained even if the Digta Scan is removed from the portable dictation machine. However, you can only change the setting when the Digta Scan is attached.

« button.

« and then press the » « button.

«.

« or

DIGTA SCAN 404 BARCODE READER _____

Scanning a barcode for a new dictation

The Digta Scan must be connected to the portable dictation machine, enabled and configured for the barcodes you are using.

• Switch on the dictation machine.

STOP

• Push the slide switch to »

• Press the »new« button.

« and » « appear in the display.

– »

• If you do not want to scan a barcode into the dictation

accompanying note, press the »» tinue with your dictation as usual.

• If you want to scan a barcode, point the barcode reader

at the barcode as pictured and press the »

– The device now scans the code with a red laser

beam. The machine acknowledges the successful reading of the code with a single signal tone, and the laser beam shuts off.

– The scanned barcode appears in the display.

• If you want to include the barcode as displayed in the dictation, press the »

• If you do not want to include the barcode in the dictation, press the » tation as usual.

« button.

« button and continue with your dic-

«.

« button and con-

« button.

STOP

DIGTA SCAN 404 BARCODE READER _____

Note:

If the machine cannot read a code, it emits a double signal and displays the message »Scan fails Repeat ?«. Confirm the error message and repeat the scan procedure with out barcodes by pressing

Notes:

A maximum of 32 digits (two lines) of the scanned barcode can be displayed.

Barcodes that you have scanned and included in dictations with new dictation’s accompanying note.

Displaying a barcode for a dictation

• Push the slide switch to »

• Use the navigation buttons »◄►« to select the dicta-

tion.

– If the dictation has a barcode, »ID« is displayed.

• Press the »

• Use the navigation buttons »◄►« to select the main

menu »

• Use the navigation buttons »◄►« to select »

then press the » « button.

– The barcode is displayed.

» «

or cancel it and continue dictating with-

» «

« button.

« and then press the » « button.

» «

are stored in the “Topic” field in the

«.

« and

DIGTA SCAN 404 BARCODE READER _____

Scanning a barcode for an existing dictation

• Switch on the dictation machine.

STOP

• Push the slide switch to »

• Use the navigation buttons »◄►« to select the dicta-

tion for which the barcode is to be scanned.

» «

«.

button.

• Press the right button »

• Use the navigation buttons »◄►« to select the main

menu »

• Use the navigation buttons »◄►« to select »

then press the » « button.

– »

• Point the reader at the barcode and press the » « button.

– The device now scans the code with a red laser

– The scanned barcode appears in the display.

• If you want to include the barcode as displayed in the dictation, press the

– »ID« is shown in the status bar under the number of

« and then press the » « button.

« and

» «

appear in the display, along with the

number of the dictation.

beam. The machine acknowledges the successful reading of the code with a single signal tone, and the laser beam shuts off.

the dictation.

«.

« and

STOP

DIGTA SCAN 404 BARCODE READER _____

Searching for a dictation belonging to barcode

• Switch on the dictation machine.

• Push the slide switch to »

• Press the »»

• Use the navigation buttons »◄►« to select »

then press the » « button.

• Use the navigation buttons »◄►« to select »

then press the » « button.

• Point the reader at the barcode and press the »

ton.

– The scanned barcode appears in the display.

• Press »

– The number of the dictation is shown under the bar-

code.

• To listen to the dictation, press »

slide switch to »► START«.

« button.

« to confirm the barcode.

«.

« and

«but-

« again and push the

STOP

DIGTA SCAN 404 BARCODE READER _____

Deleting a barcode from a dictation

• Push the slide switch to »

• Use the Unavigation buttons »◄►« to select the dicta-

tion whose barcode is to be deleted.

• Press the »

• Use the navigation buttons »◄►« to select »

then press the » « button.

• Use the navigation buttons »◄►« to select »

then press the » « button.

– The barcode and the dictation number are displayed.

• Press »

« button.

« to delete the barcode.

«.

« and

DIGTA SCAN 404 BARCODE READER _____

Configuring the Digta Scan barcode reader

Default symbologies

In the default setting, only barcode symbology EAN-13 is enabled. If you use different symbologies, you can configure the Digta Scan to work with them.

If you would like to optimize the code recognition, we recommend that you enable only those symbologies that you actually use. The lower risk of confusion increases the recognition accuracy.

Programming code table

We provide a table with programming codes in barcode format. You can open this PDF table with Acrobat Reader*. You can print the required programming codes and then use them to configure the barcode reader. If the table is not supplied with your Digta Scan or you need codes it does not contain, please visit our Internet download centre: http://www.grundig-gbs.com

Our Internet site also lists our Customer Service address and hotline number.

* Download for free at http://www.adobe.de/products/

acrobat/readstep.html

DIGTA SCAN 404 BARCODE READER _____

Preparing settings

You can change the symbology settings (see also “Default symbologies”) as follows:

• Print out the required programming codes from the programming code table.

– There are usually two programming codes displayed

for the usable barcode symbologies; the upper for activation (ENABLE) and the lower for deactivation (DISABLE).

– Use a laser printer, for example, in order to obtain a

legible printout.

DIGTA SCAN 404 BARCODE READER _____

Setting the Digta Scan barcode reader

• The Digta Scan must be inserted and latched into

the portable dictation machine (see also “Plugging in, Unplugging”).

– Only when the Digta Scan is plugged in are the

asso ciated menu items available on the dictation machine.

• Switch on the dictation machine.

• Push the slide switch to »

• Press the »

• Use the navigation buttons »◄►« to select »

then press the » « button.

• Use the navigation buttons »◄►« to select »

– The »Programming« menu function appears in the

display.

Note:

«, see also “Restoring the default settings”.

• Scan in the programming code with the »

– The machine acknowledges the successful reading of

the code with a single signal tone.

– You can scan any number of programming codes

consecutively with the » « button.

Note:

If the machine cannot read a code, it emits a double signal and displays the message »Scan fails Repeat ?«. Confirm the error message with »

• Once you have made all the settings, press the

button to quit the menu.

« button.

STOP

«.

« and

« button.

«.

» «

100

Grundig Digta 422 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual