Fujitsu ScanSnap S1500M, ScanSnap S1500 Operator's Manual

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Page 1

Operator's Guide

P3PC-2432-05ENZ0

Page 2

Introduction

Thank you for purchasing the color image scanner ScanSnap S1500/S1500M (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto, and Rosetta are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or

trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in

the United States and other countries. PowerPC is a registered trademark or trademark of International Business Machines

Corporation in the United States, other countries, or both. Cardiris is a trademark of I.R.I.S. ABBYY™ FineReader™ Engine ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation. Google and Google Docs are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or

trademarks of salesforce.com, inc. in the United States and other countries. ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or

trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of

the respective companies.

Reader® (7.0 or later) is required to display or print this manual.

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Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan

Phone: (81-44) 540-4538

Disclaimer

zReproducibility of the image data

Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.

image reproducibility in size accuracy, information amount, fidelity, content and color).

zDisposing of the original document

Check the image data using the application where you transferred the image data to

make sure that there are no missing parts before disposing of the original document

scanned with the ScanSnap.

It is the responsibility of the customer to store and manage the scanned image, and

dispose of the original document scanned with the ScanSnap.

Introduction

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual Description Location

Safety Precautions Read this manual before you

start using the product because it contains important information about the safe use of the ScanSnap.

ScanSnap S1500/S1500M Getting Started

ScanSnap S1500/S1500M Operator's Guide (this manual)

This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

Included in the package.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Operator's Guide].

Select [Applications] from the sidebar in Finder, and double-click [ScanSnap] → [Manual] → [Operator's Guide].

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Manual Description Location

Introduction

Troubleshooting (installation)

ScanSnap Connect Application User's Guide (iOS)

ScanSnap Organizer User's Guide

CardMinder User's Guide Select [Start] menu → [All Programs] →

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/windows, operating environment and functions.

z Click [Manuals] → [Troubleshooting

(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Start] menu → [All Programs] →

[ScanSnap Manager] → [Troubleshooting (installation)].

z Double-click the [Troubleshooting

(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Applications] from the sidebar in

Finder, and double-click [ScanSnap] → [Manual] → [Troubleshooting (installation)].

Tap on the [File List] screen of ScanSnap Connect Application installed on your mobile device, and then tap [Help] on the [Information] screen that appears.

Select [Start] menu → [All Programs] → [ScanSnap Organizer] → [Manual].

[CardMinder] → [Manual].

Cardiris™ 4 User Guide From Finder, select [Applications] and

double-click [Cardiris for ScanSnap] → [Manuals] → [User Guide.pdf].

ABBYY FineReader for ScanSnap User's Guide

Scan to Microsoft SharePoint User Guide

Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap (TM)4.1] → [User's Guide].

Select [Start] menu → [All Programs] → [KnowledgeLake] → [Scan to Microsoft SharePoint User Guide].

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Manual Description Location

Introduction

ScanSnap Manager Help

Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.

Refer to this Help by either of the following methods:

z Right-click the ScanSnap Manager icon

on the taskbar, and then select [Help] → [Help] from the menu that appears. In Windows 7, the ScanSnap Manager

icon is displayed in the menu that

appears when you click on the taskbar.

z Click the Help button ( ) for

ScanSnap Manager.

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click the [Help] button in each dialog

box.

z Click the ScanSnap Manager icon in

the Dock while pressing the [control] key on the keyboard, and then select [Help] → [Help] from the menu that appears.

z Click the Help button for ScanSnap

Manager.

z From the menu bar, select [Help] →

[ScanSnap Manager Help].

Read these Help files when ScanSnap Organizer Help

CardMinder Help

Cardiris Help

ABBYY FineReader for ScanSnap Help

Adobe Acrobat Help From the menu bar, select [Help] →

questions or problems

regarding operations (e.g. when

setting items) arise.

These Help files explain about

operations, dialog boxes/

windows and messages.

For details about how to start up the Help, refer to the User's Guide for each product.

From the menu bar, select [Help] → [Cardiris Help].

From the menu bar, select [Help] → [FineReader for ScanSnap Help].

[Acrobat Help].

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■ About This Manual

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap and how to install them.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform a scan, change or save scan settings, add, change or delete profiles, as well as other various scanner functions.

Introduction

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace and purchase the pad assy and the pick roller.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

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Introduction

WARNING

Symbols Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not

CAUTION

Besides warning indicators, the following symbols are also used in this manual.

Symbol Description

This symbol alerts operators to particularly important information. Be sure to read this information.

strictly observed, may result in safety hazards to personnel or damage to the product.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols (→) are used to connect icons or menu options you should select in succession.

Example: Select [Start] menu → [Computer].

Page 8

Introduction

Screen Examples in This Manual

zWindows screen

Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation.

The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you

are using.

zMac OS screen

The screenshots used in this manual are of Mac OS X v10.6. The actual windows and operations may differ depending on the Mac OS that you are using.

The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

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Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Introduction

Windows 7 : Windows® 7 Starter operating system, English Version

Windows Windows Windows Windows

Windows Vista : Windows Vista

Windows Vista Windows Vista Windows Vista Windows Vista

Windows XP : Windows

Windows

Windows 2000 : Windows

7 Home Premium operating system, English Version

7 Professional operating system, English Version

7 Enterprise operating system, English Version

7 Ultimate operating system, English Version

Home Basic operating system, English Version

Home Premium operating system, English Version

Business operating system, English Version

Enterprise operating system, English Version

Ultimate operating system, English Version

XP Home Edition operating system, English Version

XP Professional operating system, English Version

2000 Professional operating system, English Version

Windows : Windows 7, Windows Vista, Windows XP or Windows 2000 operating

system

Microsoft Office : Microsoft

Office

Word : Microsoft® Word 2010

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Office Word 2007

Office Word 2003

Office Word 2002

Word for Mac 2011

Word 2008 for Mac

Word 2004 for Mac

Excel : Microsoft

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

PowerPoint : Microsoft

Microsoft Microsoft Microsoft

SharePoint : Microsoft

Microsoft Microsoft Microsoft Microsoft

Office Live : Microsoft

Internet Explorer : Windows

Excel® 2010

Office Excel® 2007

Office Excel® 2003

Office Excel® 2002

Excel® for Mac 2011

Excel® 2008 for Mac

Excel® 2004 for Mac

PowerPoint® 2010

Office PowerPoint® 2007

Office PowerPoint® 2003

Office PowerPoint® 2002

SharePoint® Server 2010, English Version

Office SharePoint® Server 2007, English Version

Office SharePoint® Portal Server 2003, English Version

SharePoint® Foundation 2010, English Version

Windows® SharePoint® Services 2.0/3.0, English Version

Office Live

Internet Explorer

Microsoft® Internet Explorer

Windows Live Mail : Windows Live™ Mail

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Windows Mail : Microsoft® Windows® Mail

Introduction

Outlook : Microsoft

Microsoft Microsoft

Outlook Express : Microsoft

Outlook for Mac : Microsoft

.NET Framework : Microsoft

Entourage : Microsoft

Outlook® 2010

Office Outlook® 2007

Office Outlook® 2003

Outlook® Express

Outlook® for Mac

.NET Framework

Entourage

Mac OS : Mac OS X v10.7

Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4

Adobe Acrobat : Adobe

Acrobat All the descriptions in this manual assume the usage of Adobe Acrobat bundled with the ScanSnap. Unless otherwise specified, the term Adobe Acrobat refers to the Adobe Acrobat bundled with the ScanSnap. Note that Adobe Acrobat may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to the Adobe Acrobat Help.

Adobe Reader : Adobe

Reader

ABBYY FineReader for ScanSnap

: ABBYY FineReader for ScanSnap™

All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to the ABBYY FineReader for ScanSnap Help.

Cardiris : Cardiris™ for ScanSnap

Google Docs : Google Docs™

ScanSnap : Color image scanner ScanSnap S1500

Color image scanner ScanSnap S1500M

Carrier Sheet : ScanSnap Carrier Sheet

Page 11

Introduction ................................................................................... 2

■ About This Manual ....................................................................... 6

ScanSnap Overview.................................................................... 16

Features of the ScanSnap ................................................................. 17

Parts and Functions ........................................................................... 20

■ Front..................................................................................................... 20

■ Back ..................................................................................................... 21

System Requirements ........................................................................ 22

■ Windows............................................................................................... 22

■ Mac OS ................................................................................................ 25

Turning the ScanSnap ON/OFF ......................................................... 27

Documents for Scanning ................................................................... 29

■ Conditions for Documents That Can Be Scanned ............................... 29

■ Conditions for Using the Carrier Sheet ................................................ 31

How to Load Documents ................................................................... 32

Scanning Operation Flow .................................................................. 36

Installing the Software................................................................ 38

Bundled Software Overview .............................................................. 39

Installing in Windows ......................................................................... 41

■ How to Install the Software .................................................................. 41

■ ScanSnap Software ............................................................................. 43

■ Evernote for Windows .......................................................................... 47

■ SugarSync Manager for Windows........................................................ 49

■ Scan to Microsoft SharePoint............................................................... 51

■ Trial Software ....................................................................................... 53

■ Adobe Acrobat ..................................................................................... 55

Page 12

Contents

Installing in Mac OS ........................................................................... 57

■ How to Install the Software .................................................................. 57

■ ScanSnap Software ............................................................................. 58

■ Evernote for Mac.................................................................................. 61

■ SugarSync Manager for Mac ............................................................... 64

■ Adobe Acrobat ..................................................................................... 66

Using the ScanSnap (for Windows Users) ...............................68

ScanSnap Manager Icon and Operations ......................................... 69

■ Right-Click Menu.................................................................................. 70

■ Left-Click Menu .................................................................................... 71

How to Perform a Scan ...................................................................... 72

■ Preparation........................................................................................... 72

■ Using the Quick Menu.......................................................................... 73

■ Without Using the Quick Menu............................................................. 79

■ Stopping the Scan................................................................................ 82

■ Finishing ScanSnap Operation ............................................................ 83

Configuring ScanSnap Manager ....................................................... 84

■ Quick Menu Settings ............................................................................ 84

■ How to Configure Scan Settings .......................................................... 87

■ Profile Management ............................................................................. 90

■ Automatic Linkage with Applications.................................................... 99

■ ScanSnap's Communication Status ................................................... 102

■ Showing the Scanning Progress ........................................................ 104

Actions .............................................................................................. 106

■ Saving Data in a Specified Folder...................................................... 108

■ Attaching Files to E-Mail .................................................................... 115

■ Using the ScanSnap as a Copy Machine........................................... 124

■ Saving Files to Picture Folder ............................................................ 131

■ Converting into Word/Excel/PowerPoint Documents ......................... 138

■ Storing Business Cards in CardMinder .............................................. 147

■ Saving Data in SharePoint ................................................................. 152

■ Saving to Rack2-Filer......................................................................... 161

■ Saving Documents to Evernote.......................................................... 167

■ Saving Handwritten Notes to Evernote .............................................. 174

■ Saving Documents to Google Docs ................................................... 179

■ Posting to Salesforce Chatter ............................................................ 188

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Contents

■ Saving Data to Your SugarSync Folder ............................................. 199

■ Saving Data to a Mobile Device ......................................................... 206

Using the ScanSnap in Various Ways ............................................ 218

■ Scanning Only One Side of a Document ........................................... 218

■ Scanning Color Documents in Gray or Black & White ....................... 220

■ Scanning Color Documents in High Compression ............................. 221

■ Deleting Blank Pages from the Scanned Image ................................ 223

■ Correcting Skewed Character Strings................................................ 225

■ Correcting the Orientation of Scanned Images .................................. 227

■ Scanning Documents of Different Widths or Lengths in One Batch... 229

■ Scanning Documents Larger Than A4/Letter Size............................. 232

■ Scanning Documents Such as Photographs and Clippings............... 236

■ Long Page Scanning.......................................................................... 240

■ Saving Scanned Images in Multiple PDF Files .................................. 242

■ Creating Searchable PDF Files.......................................................... 244

■ Automatically Setting Keywords for PDF Files................................... 247

■ Setting Document Open Passwords for PDF Files ............................ 252

Using the ScanSnap (for Mac OS Users) ................................ 256

ScanSnap Manager Icon and Operations ....................................... 257

■ ScanSnap Manager Menu ................................................................. 258

■ Profile Menu ....................................................................................... 260

How to Perform a Scan .................................................................... 261

■ Preparation......................................................................................... 261

■ Using the Quick Menu........................................................................ 262

■ Without Using the Quick Menu........................................................... 267

■ Stopping the Scan.............................................................................. 270

■ Finishing ScanSnap Operation .......................................................... 271

Configuring ScanSnap Manager ..................................................... 272

■ Quick Menu Settings .......................................................................... 272

■ How to Configure Scan Settings ........................................................ 275

■ Profile Management ........................................................................... 278

■ Automatic Linkage with Applications.................................................. 288

■ Showing the Scanning Progress ........................................................ 289

Actions .............................................................................................. 291

■ Saving Data in a Specified Folder...................................................... 293

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Contents

■ Attaching Files to E-Mail .................................................................... 300

■ Using the ScanSnap as a Copy Machine........................................... 308

■ Converting into Word/Excel Documents ............................................ 314

■ Storing Business Cards in Cardiris .................................................... 322

■ Storing Scanned Images in iPhoto..................................................... 330

■ Saving Documents to Evernote.......................................................... 335

■ Saving Handwritten Notes to Evernote .............................................. 341

■ Saving Documents to Google Docs ................................................... 346

■ Posting to Salesforce Chatter ............................................................ 354

■ Saving Data to Your SugarSync Folder ............................................. 364

■ Saving Data to a Mobile Device ......................................................... 371

Using the ScanSnap in Various Ways ............................................ 386

■ Scanning Only One Side of a Document ........................................... 386

■ Scanning Color Documents in Gray or Black & White ....................... 388

■ Deleting Blank Pages from the Scanned Image ................................ 390

■ Correcting Skewed Character Strings................................................ 392

■ Correcting the Orientation of Scanned Images .................................. 395

■ Scanning Documents of Different Widths or Lengths in One Batch... 398

■ Scanning Documents Larger Than A4/Letter Size............................. 401

■ Scanning Documents Such as Photographs and Clippings............... 405

■ Long Page Scanning.......................................................................... 408

■ Saving Scanned Images in Multiple PDF Files .................................. 410

■ Creating Searchable PDF Files.......................................................... 412

■ Automatically Setting Keywords for PDF Files................................... 415

■ Saving Two Files or Pages into One Double-Page Spread Image .... 420

Troubleshooting........................................................................ 421

Daily Care................................................................................... 422

Cleaning Materials ............................................................................ 423

Cleaning the Outside of the ScanSnap .......................................... 424

Cleaning the Inside of the ScanSnap ............................................. 425

Consumables............................................................................. 430

Part Numbers and Replacement Cycle of Consumables .............. 431

Replacing the Pad Assy ................................................................... 433

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Contents

Replacing the Pick Roller ................................................................ 437

Appendix.................................................................................... 445

Updating ScanSnap Manager .......................................................... 446

■ Updating in Windows ......................................................................... 446

■ Updating in Mac OS ........................................................................... 449

Uninstalling the Software ................................................................ 451

■ Uninstalling in Windows ..................................................................... 451

■ Uninstalling in Mac OS....................................................................... 453

Setting Items With/Without the Quick Menu .................................. 457

Purchasing/Cleaning the Carrier Sheet .......................................... 461

■ Purchasing the Carrier Sheet............................................................. 461

■ Cleaning the Carrier Sheet................................................................. 462

Installation Specifications ............................................................... 463

About Maintenance ................................................................... 464

Index........................................................................................... 465

Page 16

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Turning the ScanSnap ON/OFF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

How to Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Scanning Operation Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

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Features of the ScanSnap

The main features of the ScanSnap are as follows:

zTurn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can

conveniently view, edit, manage and archive the documents in your computer.

zSpeedy scanning

Double-sided color documents of A4 or Letter size can be scanned at a speed of

approx. 20 sheets per minute under the following conditions:

z System requirements

Intel

Core™ 2 Duo 2.2 GHz or higher

Windows 7, Windows Vista or Windows XP operating system

Features of the ScanSnap

Intel

Core™ 2 Duo 2.4 GHz or higher

Mac OS X v10.7, Mac OS X v10.6, Mac OS X v10.5 or Mac OS X v10.4

z Scan setting (*)

When [Image quality] is set to [Automatic resolution], [Color mode] to [Auto color detection], [Compression rate] to [3], and other settings are in default

* : - Scanning speed may slow down in [B&W] (black & white) mode depending on the document.

Example: Scanning color brochures in [B&W] mode (converting a color image to black &

white)

- Scanning speed may slow down when [Correct skewed character strings automatically] and/ or [Allow automatic image rotation] is enabled.

zThe Quick Menu makes the operation easy even for beginners

The Quick Menu will allow you to start using the ScanSnap right away even if it is your

first time. Simply press the [Scan] button on the scanner to scan your document, and

then the Quick Menu will appear where you can select the action you want to perform.

zAutomatically recognize color and black & white documents (Auto color

detection)

The ScanSnap determines the color mode of each document, saves color documents in

color, black & white documents in black & white, and black & white documents with

photos or illustrations in grayscale. This function will optimize your PDF file size.

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Features of the ScanSnap

zScan different size documents together (Automatic page size detection,

Carrier Sheet mixed batch scanning)

Paper size is automatically recognized so that you do not need to change the paper size

setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter

size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at

once and together with regular documents in the same batch.

zAutomatically set the resolution by the paper size (Automatic resolution

function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the

document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer

documents. When linked with a text recognition application (e.g. for scanning business

cards), you can save high resolution image data without having to change the scan

settings.

zCreate searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF

files after scanning.

You can also perform text recognition on character strings marked by a highlight pen in

black & white documents, and add them as keywords for the PDF file.

zE-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional

application or print it out instead of using a copy machine.

zCompatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your office environment in either

Windows or Mac OS (*).

* : The following functions are not available for Mac OS:

• Color high compression

• Loading the document face-up

• Setting passwords for PDF files

zConvert paper documents into Word/Excel/PowerPoint files

Use the bundled "ABBYY FineReader for ScanSnap" to directly convert the scanned

image into a Word/Excel/PowerPoint file.

In Mac OS, only conversion to Word and Excel file is supported.

Page 19

Features of the ScanSnap

zOrganize and manage scanned images by linking with ScanSnap

Organizer

z Setting a keyword (Intelligent Indexing)

Keywords can be set by the following methods:

- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

- Set any character string as a keyword

- Set a marked character string as a keyword (Marker Index)

- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails. (Keyword Overlay)

z Distributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

z Search a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

z Cropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

zEasy filing of business cards

Text recognition can be performed on business cards which then can be easily

converted into digital data with the bundled business card application. With CardMinder,

you can create a database which facilitates data search of business cards converted

into digital data.

The bundled business card application is as follows:

CardMinder

Cardiris

zShare documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in

SharePoint or Office Live.

zAccess documents converted into digital data anytime, anywhere

Through linkage with Evernote, Google Docs, Salesforce Chatter or SugarSync, you

can access scanned images anytime from your computer or smartphone no matter

where you are.

zSave documents converted into digital data to a mobile device

Scanned image can be saved directly to a mobile device such as tablet devices and

smartphones.

zTwo separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally.

Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

Page 20

Parts and Functions

ADF paper chute (cover)

Open to use the ScanSnap. D Opening the ADF paper chute (cover) turns

on the ScanSnap.

Extension

Pull out when scanning long documents.

Side guide

Adjust to the width of documents to prevent them from getting skewed.

ADF release catch

Pull this tab to open the ADF top section.

[Scan] button

Press this button to start scanning. Can be pressed even when the stacker is closed. It indicates the status of the ScanSnap as follows:

Blue (lit) : Ready Blue (flashing) : Scanning Orange (flashing) : Error

ADF paper chute (cover)

You can load the document here after opening it.

Stacker

Open to use the stacker. D Stacks up the ejected documents.

ADF top section

Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap.

This section explains names and functions of the ScanSnap parts.

■ Front

Parts and Functions

Page 21

■ Back

Power connector

Security cable slot

Used to connect an anti-theft security cable (commercially available).

Tape seal

Remove this tape seal after installing the software.

USB connector

Ventilation port

Holes for ventilating hot air from inside the ScanSnap.

Parts and Functions

Page 22

System Requirements

The system requirements for the ScanSnap are as follows:

■ Windows

System Requirements

Operating

system

CPU

Memory

Display

resolution

Hard disk

space

USB port

(*4)

*1 : Service Pack 2 or later required *2 : Service Pack 4 or later required

*3 : When the font size is large, some screens may not be displayed properly.

*4 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Windows 7

(32 bit/64 bit)

Intel

32 bit: 1 GB or more 64 bit: 2 GB or more

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 530 MB z ScanSnap Organizer: 620 MB z CardMinder: 280 MB z ABBYY FineReader for ScanSnap: 600 MB z Evernote for Windows: 150 MB z Scan to Microsoft SharePoint: 40 MB z Adobe Acrobat X Standard:1130 MB

Evernote for Windows and Adobe Acrobat X are not supported.

In that case, use a smaller font size.

Windows Vista

(32 bit/64 bit)

Core™ 2 Duo 2.2 GHz or higher recommended

(minimum: Intel

800 × 600 pixels or higher (*3)

Pentium® 4 1.8 GHz)

512 MB or more (1 GB or more recommended)

USB2.0 / USB1.1

Windows XP (*1)

(32 bit)

Windows 2000

(*2)

Page 23

System Requirements

z The following applications may be installed at the same time when ScanSnap Manager,

ScanSnap Organizer or CardMinder is installed. Windows Vista

z .NET Framework 3.5 SP1 (500 MB free disk space required)

Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 3.5 SP1 (500 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z NET Framework 3.5 SP1 (500 MB free disk space required)

z The following applications may be installed at the same time when Scan to Microsoft

SharePoint is installed. Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 2.0 (280 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

Windows 2000

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z The actual increase in used disk space after installation and the required disk space for

installation may differ from each other depending on your Windows system disk management.

z A disk space approximately three times larger than the resulting scanned file size is required

for scanning documents.

z If the characters are not displayed correctly when you use CardMinder, Scan to Mobile or

Scan to Salesforce Chatter, perform the following:

- Windows 2000 (*)

z Select [Control Panel] → [Regional Options] → [General] tab → [Language settings for

the system], and then select the [Western Europe and United States], [Simplified Chinese], [Traditional Chinese], and [Korean] check boxes.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows XP

z Select [Control Panel] → [Regional and Language Options] → [Languages] tab →

[Install files for East Asian languages] check box.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows Vista or Windows 7

Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office 2003 or later.

*: The following applications are not supported on Windows 2000:

z Scan to Mobile z Scan to Salesforce Chatter

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System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

Color high compression 209.8 164.2 222.5 156.8 —

Automatic resolution

Normal Better Best Excellent

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■ Mac OS

System Requirements

Operating system

(*1)

CPU

Memory 2 GB or more 1 GB or more

Display resolution 1024 × 768 pixels or higher

Hard disk space

USB port (*4) USB2.0 / USB1.1

*1 : It is recommended to apply the latest updates to the Mac OS. *2 : Evernote for Mac is not supported for versions earlier than Mac OS X v.10.5.8. *3 : When using Mac OS X v10.7, you need to use an Adobe Acrobat version which supports Mac

OS X v10.7. For information about the Adobe Acrobat versions officially supported on Mac OS X v10.7, visit the website of Adobe Systems Incorporated.

*4 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5

Core™ 2 Duo 2.4 GHz or higher recommended

Intel

(minimum: Intel

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 800 MB z ABBYY FineReader for ScanSnap: 570 MB z Cardiris: 130 MB z Evernote for Mac: 55 MB z Adobe Acrobat 9 Pro (*3): 1540 MB

Core™ Duo 1.83 GHz, PowerPC® G5 1.6 GHz)

(1 GB or more recommended)

Mac OS X v10.4

(*2)

512 MB or more

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z A disk space approximately three times larger than the resulting scanned file size is required

when scanning documents.

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System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

Automatic resolution

Normal Better Best Excellent

Page 27

Turning the ScanSnap ON/OFF

This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.

z Turning the ScanSnap on

Open the ADF paper chute (top cover) when the computer is turned on.

The [Scan] button flashes blue to indicate that the ScanSnap is turned on, and lights in

blue when the ScanSnap is ready to scan.

With some computers, the initialization of the ScanSnap may be performed several times when the computer is started up.

z Turning the ScanSnap off

Turn off the computer or close the ADF paper chute (cover).

The [Scan] button switches off when the ScanSnap is turned off.

z Close the ADF paper chute (cover) after putting the extension back. z Make sure to close the stacker firmly. If you close the ADF top section when the

stacker is loose, the ScanSnap will not be turned off.

z With some computers, it may take two to three minutes until the light of the [Scan]

button goes out after the computer is turned off.

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Turning the ScanSnap ON/OFF

zScanSnap in sleep mode

When the ScanSnap has not been in operation for 15 minutes while the power is on, it

enters sleep (power saving) mode.

The ScanSnap's internal light flashes in sleep mode.

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Documents for Scanning

This section explains about the documents that can be scanned with the ScanSnap.

■ Conditions for Documents That Can Be Scanned

Documents conditions for documents that can be scanned with the ScanSnap are as follows:

Paper type

Paper weight 52 to 127 g/m² (14 to 34 lb)

Paper size

* : Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or

z When you scan documents written in pencil, there may be black traces left on them. It is

z The following types of documents must not be scanned:

z When you scan picture postcards, be aware that the picture side may get damaged. z Scanning the following types of documents without using the Carrier Sheet can result in

Standard office paper, postcards, business cards

Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum size for long page scanning (*) 216 × 863 (mm) / 8.5 × 34 (in.)

longer.

recommended that you scan such documents by using the Carrier Sheet. Clean the rollers as often as possible when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the

ScanSnap" (page 425).

- Paper-clipped or stapled documents (remove the paper clips and staples for scanning)

- Documents on which the ink is still wet (wait until the ink dries completely to scan these

documents)

- Documents larger than 216 × 863 (mm) / 8.5 × 34 (in.) (width × length)

- Documents other than paper such as fabric, metal foil, OHP film and plastic cards

documents being damaged or scanned incorrectly. It is recommended that you use the Carrier Sheet to scan such documents.

- Documents smaller than 50.8 × 50.8 (mm) / 2 × 2 (in.) (width × length)

- Documents whose paper weight is less than 52 g/m² (14 lb)

- Documents of non-uniform thickness (e.g. envelopes and paper sheets with attached

materials)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (photographic paper)

- Perforated or punched documents

- Odd shaped documents (not square or rectangular)

- Carbon paper or thermal paper

- Documents with memo papers or sticky notes attached

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Documents for Scanning

z Since carbonless paper may contain chemicals that can harm the pad assy and the pick

roller, take note of the following when scanning carbonless paper:

- It is recommended that you use the Carrier Sheet to scan such documents.

- Make sure to clean the rollers regularly to maintain the scanner performance when

scanning carbonless paper directly without using the Carrier Sheet. Depending on the type of carbonless paper, the life span of the scanner may be shortened compared to scanning standard office paper.

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■ Conditions for Using the Carrier Sheet

The bundled Carrier Sheet is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the Carrier Sheet are as follows:

CAUTION

z Do not use a damaged Carrier Sheet because it may damage or cause the scanner to

malfunction.

z Be careful not to cut your finger on the edge of the Carrier Sheet.

Paper type Documents that cannot be fed directly into the ScanSnap

Documents for Scanning

Paper weight

Paper size

* : Fold in half to scan.

z Do not stain, or cut the end with a black & white pattern because the Carrier Sheet will not be

z Do not place the Carrier Sheet upside down. Otherwise, a paper jam may occur and damage

z Do not leave your document inside the Carrier Sheet for a long time. Otherwise, the ink on

z To avoid deformation, do not use or leave the Carrier Sheet in high temperature places such

z Do not fold or pull the Carrier Sheet. z To avoid deformation, store the Carrier Sheet on a flat surface without any weight on it. z Paper jams may occur when several small size documents such as photographs and

z If paper jams occur frequently, feed about 50 sheets of PPC paper (recycled paper) before

Up to 127 g/m² (up to 34 lb)

Up to 63.5 g/m² (17 lb) (when scanning documents folded in half)

Carrier Sheet size (216 × 297 mm) A3 (297 × 420 mm) (*) A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B4 (257 × 364 mm) (*) B5 (JIS) (182 × 257 mm) B6 (JIS) (128 × 182 mm) Post card (100 × 148 mm) Business card (90 × 55 mm, 55 × 90 mm) Letter (8.5 × 11 in. (216 × 279.4 mm)) 11 × 17 in. (279.4 × 431.8 mm) (*) Custom size

Width: 25.4 to 216mm (1 to 8.5 in.) Length: 25.4 to 297 mm (1 to 11.69 in.)

recognized properly.

the Carrier Sheet and the document inside.

the document may be transferred onto the Carrier Sheet.

as under direct sunlight or near a heating apparatus for a long time.

postcards are placed inside the Carrier Sheet to be scanned at once. It is recommended that you scan such documents one at a time.

scanning with the Carrier Sheet. The PPC paper can either be blank or printed.

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How to Load Documents

Back

at an angle

Feed direction

Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 29).

1. If you are loading multiple sheets, check the number of sheets.

The maximum number of sheets that can be loaded in the ScanSnap is as follows:

For A4 or smaller sizes: Up to 50 sheets can be loaded (with paper weight of 80g/m² [20 lb] and thickness of the document stack under 5 mm).

If you try to scan more than the maximum amount that can be loaded, the following problems may occur:

z Files may not be properly created due to excessive file size. z Paper jams may occur.

How to Load Documents

2. Fan the documents.

1. Hold both ends of the documents and fan them a few times.

2. Rotate the documents by 90 degrees and fan them in the same manner.

3. Straighten the edges of the documents and slightly displace the top

edges at an angle.

Back

Paper jams or damage to documents may occur if you scan the documents without aligning the edges first.

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How to Load Documents

ADF paper chute (cover)

Stacker

Extension

Stacker

4. Open the ADF paper chute (cover) of the ScanSnap.

5. Pull the stacker on the ADF top section towards you.

6. Pull out the extension on the ADF paper chute (cover) and open the

stacker.

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How to Load Documents

Side guide

7. Load the documents in the ADF paper chute (cover).

Load the documents face-down and top-first with their back facing you. Load the

documents so that they are not beyond the reference marks within the side guides.

z Do not leave more than 50 sheets (80 g/m² or 20 lb.) of ejected documents on the

stacker.

z Right-click the ScanSnap Manager icon on

the taskbar, and select [Scan Button Settings]. In the ScanSnap setup dialog box that appears, click the [Detail] button, then select the [Scanning] tab → [Option] button. If the [Set the document with its face up] check box is selected in the [Scanning mode option] dialog box, load documents face-up and bottom edge first.

In Windows 7, the ScanSnap Manager icon is displayed in the menu which appears when

you click on the taskbar.

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How to Load Documents

Paper size

8. Adjust the side guides to the width of the documents.

Do not leave space between the side guides and the documents.

Otherwise, the documents may be fed skewed.

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Scanning Operation Flow

This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use.

zUsing the Quick Menu

With the Quick Menu, even the first time users can easily use each ScanSnap function

by following the instructions on the screen and perform scanning.

After scanning, select an application to link with ScanSnap Manager in the Quick Menu.

For details about how to perform scanning using the Quick Menu, refer to the following:

- For Windows (→ page 73)

-For Mac OS (→ page 262)

Scanning Operation Flow

zWithout Using the Quick Menu

You can perform scanning by using predefined scan settings.

Before you perform scanning, select a profile which is already configured with an

application to link with ScanSnap Manager. Documents are scanned according to the

scan settings of the selected profile.

For details about how to perform scanning using the Quick Menu, refer to the following:

- For Windows (→ page 79)

-For Mac OS (→ page 267)

The above scanning methods can be switched by selecting or clearing the [Use Quick Menu] check box in the ScanSnap setup dialog box/window. Display the ScanSnap setup dialog box/window in the following procedure:

Right-click the ScanSnap Manager icon on the taskbar, and select [Scan Button Settings].

In Windows 7, the ScanSnap Manager icon is displayed in the menu which appears when

you click on the taskbar.

Click the ScanSnap Manager icon in the Dock while pressing the [control] key on the keyboard, and select [Settings].

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Without Using the Quick MenuUsing the Quick Menu

Select an application from the Quick Menu.

The selected application starts up.

Select a profile.

Turn on the ScanSnap. (→ page 27)

Press the [Scan] button to scan.

Scanning Operation Flow

Page 38

Installing the Software

This chapter explains about the software bundled with the ScanSnap and how to install them.

Bundled Software Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Installing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Installing in Mac OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Page 39

Bundled Software Overview

This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software:

zScanSnap Manager

This scanner driver is required to scan documents with the ScanSnap. The scanned

image can be saved as a PDF or JPEG file.

You need to have ScanSnap Connect Application installed on your mobile device to

save PDF or JPEG files to your mobile device.

You can download ScanSnap Connect Application for mobile devices from the App

Market.

zScanSnap Organizer

You can use this application to display image data (PDF or JPEG files) without opening

them, create folders and arrange files as you like.

Bundled Software Overview

zCardMinder

You can use this application to efficiently digitalize a large number of business cards.

Text recognition can be performed on business cards and you can create a database to

facilitate card data management and searches.

zCardiris

You can use this application to efficiently digitalize a large number of business cards by

performing text recognition on them.

zABBYY FineReader for ScanSnap

This application can perform text recognition on the scanned images using OCR

(Optical Character Recognition) and convert the image data to Word, Excel or

PowerPoint files that can be edited.

In Mac OS, only conversion to Word and Excel files is supported.

zEvernote for Windows / Evernote for Mac

You can easily save files in Evernote using the ScanSnap.

zScan to Microsoft SharePoint

You can easily save files in SharePoint and Office Live using the ScanSnap.

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Bundled Software Overview

zRack2-Filer V5.0 Trial Version

This application provides integrated management of digitalized paper documents

(electronic documents) and digital data created with computer, as if you are filing paper

documents in actual binders.

For details about the languages supported in Rack2-Filer, refer to Rack2-Filer

"Readme".

zAdobe Acrobat X Standard (*1)/ Adobe Acrobat 9 Pro (*2)

An industry-standard application to create, edit, and manage electronic documents in

PDF format.

*1 : Only bundled with S1500. *2 : Only bundled with S1500M.

You can download the following software from the Setup DVD-ROM.

zSugarSync Manager for Windows /SugarSync Manager for

Mac

You can easily save files to your SugarSync folder using the ScanSnap.

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Installing in Windows

This section explains how to install the software in Windows.

■ How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears.

Installing in Windows

The functions of each button in the [ScanSnap Setup] dialog box are as follows.

Button Function

Readme Displays the [Readme] dialog box where you can refer to the Readme file of

each software.

Install Products Displays the [Install Products] dialog box.

z [ScanSnap] button

Installs the following software:

- ScanSnap Manager

- ScanSnap Organizer

- CardMinder

- ABBYY FineReader for ScanSnap

z [Evernote] button

Installs Evernote for Windows.

z [SugarSync] button

Opens the SugarSync Manager for Windows download web page.

z [Scan to Microsoft SharePoint] button

Installs Scan to Microsoft SharePoint.

Manuals Displays the [Manuals] dialog box where you can refer to the software

manuals including "Troubleshooting (installation)".

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Installing in Windows

Button Function

Browse DVD Contents Opens Windows Explorer to display the files from the DVD-ROM.

Trial Software Displays the [Trial Software] dialog box from which you can install the trial

version software.

Page 43

■ ScanSnap Software

Install the following software:

z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

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4. Click the [ScanSnap] button.

Installing in Windows

D The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield

Wizard for ScanSnap] screen.

5. Click the [Next] button.

D The [ScanSnap Setup] dialog box appears.

6. Read the message about anti-virus software, and click the [OK] button.

D The [Select Features] screen appears.

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Installing in Windows

7. Confirm the check boxes of the software that you want to install are

selected, and click the [Next] button.

z The software will not be installed unless the check box is selected. z Note that you must install ScanSnap Manager. Also, it is recommended to install all

software in order to utilize the features of the ScanSnap.

D The [Choose Destination Location] screen appears.

8. Confirm the destination folder, and then click the [Next] button.

D A confirmation about accepting the license agreement appears.

9. Read the "END-USER LICENSE AGREEMENT", select [I accept the terms

of the license agreement], and then click the [Next] button.

Depending on the number of the installed software, this step may be required more than once.

D The [Start Copying Files] screen appears.

10.Confirm the settings, and then click the [Next] button.

D Installation starts. When the installation is complete, the "Install Complete" screen

appears.

11.Click the [Finish] button.

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Installing in Windows

12.Remove the Setup DVD-ROM from the DVD-ROM drive.

If the installation is not successfully completed, select [Manuals] → [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box and refer to Troubleshooting (installation).

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■ Evernote for Windows

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

3. Click the [Install Products] button.

Installing in Windows

D The [Install Products] dialog box appears.

Page 48

4. Click the [Evernote] button.

Installing in Windows

D Installation starts.

5. Follow the instructions on the screen to complete the installation.

6. Click the [Finish] button when the installation complete notification is

displayed.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

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■ SugarSync Manager for Windows

An Internet connection is required to install SugarSync Manager for Windows.

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

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4. Click the [SugarSync] button.

Installing in Windows

D A web browser starts up and the SugarSync Manager for Windows download web

page opens. Download and install SugarSync Manager for Windows.

5. When the installation is complete, remove the Setup DVD-ROM from the

DVD-ROM drive.

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■ Scan to Microsoft SharePoint

The procedure is as follows.

For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

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4. Click the [Scan to Microsoft SharePoint] button.

Installing in Windows

D Installation starts.

5. Follow the instructions on the screen to complete the installation.

6. Click the [Close] button when the installation complete notification is

displayed.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide. Click the [Scan to Microsoft SharePoint] button in the [Manuals] dialog box to open the Scan to Microsoft SharePoint User Guide.

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■ Trial Software

The procedure is as follows.

For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Trial Software] button.

D The [Trial Software] dialog box appears.

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Installing in Windows

4. Click the button of the trial software you want to install.

D The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]).

5. Click the [Install Product] button.

D Installation starts.

6. Follow the instructions on the screen to complete the installation.

7. Click the [Finish] button when the installation complete notification is

displayed.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use trial versions of the software, refer to the software manual. Click the [Manuals] button in the setup dialog box of the trial software to open the manual.

Page 55

■ Adobe Acrobat

Install Adobe Acrobat in the following procedure.

z Adobe Acrobat DVD-ROM for Windows is bundled with S1500. z Adobe Acrobat can be used in the following operating systems:

- Windows 7

- Windows Vista (Service Pack 2 or later required)

- Windows XP (Service Pack 3 or later required)

Additional requirements are as follows:

- Internet Explorer 7.0 or later / Firefox 3.5 or later

- A display resolution of 1024 × 576 pixels or higher

Adobe Acrobat can display the scanned image through linkage with ScanSnap Manager. If the latest version of Adobe Acrobat is already installed on your computer, you do not need to install it again.

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

Installing in Windows

D The [AutoPlay] dialog box appears.

2. Click on [Run AutoPlay.exe].

D The [Setup] dialog box appears.

3. Click the [English / Français / Deutsch] button for [Select the Language].

D The [Adobe Acrobat X Standard - English, Français, Deutsch - Setup] dialog box

appears.

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Installing in Windows

4. Click the [Next] button.

5. Follow the instructions on the screen to complete the installation.

z For details about the installation of Adobe Acrobat, refer to "Readme" included on the

Adobe Acrobat DVD-ROM. To open Readme, open the file below via Windows Explorer.

DVD-ROM drive: \ReadMe.htm

z For details about how to use Adobe Acrobat, refer to the Adobe Acrobat Help.

6. When the installation is complete, remove the Adobe Acrobat DVD-ROM

from the DVD-ROM drive.

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Installing in Mac OS

This section explains how to install the software in Mac OS.

■ How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears.

Installing in Mac OS

The functions of each icon in the [ScanSnap] window are as follows.

Icon Function

ScanSnap Installs the following software:

z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris

Other Software Displays the [Other Software] window.

z [Evernote] icon

Installs Evernote for Mac.

z [SugarSync] icon

Opens the SugarSync Manager for Mac download web page.

Readme Displays the Readme file.

Troubleshooting (installation) Displays "Troubleshooting (installation)".

Operator's Guide Displays this manual.

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■ ScanSnap Software

Install the following software:

z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [ScanSnap] icon.

Installing in Mac OS

D A confirmation message appears.

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Installing in Mac OS

4. Click the [Continue] button.

D The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap

Installer] screen.

5. Click the [Continue] button.

D The [Important Information] screen appears.

6. Read [Important Information], and then click the [Continue] button.

D The [Software License Agreement] screen appears.

7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue]

button.

D A confirmation message appears.

8. To accept the license agreement, click the [Agree] button.

D The [Cardiris License] screen appears.

9. Scroll down and read the "I.R.I.S. License Agreement" to the end, and

then click the [Continue] button.

D A confirmation message appears.

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Installing in Mac OS

10.To accept the license agreement, click the [Agree] button.

D The [Standard Install on "disk name"] screen appears.

11.Click the [Install] button.

z To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and

[Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button.

z ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own.

D An authentication window appears.

12.Enter the user name and password for a user with Administrator

privileges, and click the [OK] button.

D Installation starts. When the installation is complete, the [The installation was

completed successfully.] screen appears.

13.Click the [Close] button.

14.Remove the Setup DVD-ROM from the DVD-ROM drive.

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■ Evernote for Mac

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [Other Software] icon.

Installing in Mac OS

D The [Other Software] window appears.

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Installing in Mac OS

4. Double-click the [Evernote] icon.

D A confirmation message appears.

5. To accept the license agreement, click the [Agree] button.

D A window to start installing Evernote for Mac appears.

Page 63

6. Drag the [Evernote] icon onto the [Applications] icon.

D Evernote for Mac is copied into the [Applications] folder.

Installing in Mac OS

7. When the copying is finished, drag the Evernote icon on the desktop into

the Trash.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation).

9. Prepare for the linkage with Evernote.

Start up Evernote and create a new Notebook.

Page 64

■ SugarSync Manager for Mac

An Internet connection is required to install SugarSync Manager for Mac.

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [Other Software] icon.

Installing in Mac OS

D The [Other Software] window appears.

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Installing in Mac OS

4. Double-click the [SugarSync] icon.

D A web browser starts up and the SugarSync Manager for Mac download web page

opens. Download and install SugarSync Manager for Mac.

5. When the installation is complete, remove the Setup DVD-ROM from the

DVD-ROM drive.

Page 66

■ Adobe Acrobat

Install Adobe Acrobat in the following procedure.

z Adobe Acrobat DVD-ROM for Mac OS is bundled with S1500M. z Adobe Acrobat can be used in the following operating systems:

- Mac OS X v10.6 (Adobe Acrobat 9.1 or later required)

- Mac OS X v10.5

- Mac OS X v10.4.11

Additional requirements are as follows:

- Safari 3.0.4 or later

- A display resolution of 1024 × 768 pixels or higher

Adobe Acrobat can display the scanned image through linkage with ScanSnap Manager. If the latest version of Adobe Acrobat is already installed on your computer, you do not need to install it again.

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

Installing in Mac OS

D The DVD-ROM is detected automatically and [Adobe Acrobat 9 Pro] window

appears.

z To remove the DVD-ROM, press the [ ] button or the [F12] key on the keyboard. z If the [Adobe Acrobat 9 Pro] window does not appear when you insert the Adobe

Acrobat DVD-ROM into the DVD-ROM drive, double-click the [Adobe Acrobat 9 Pro] icon on the desktop.

2. Drag the [Adobe Acrobat 9 Pro] icon onto the [Applications] icon.

D [Adobe Acrobat 9 Pro] is copied into the [Applications] folder.

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Installing in Mac OS

3. When the copying is finished, install Adobe Acrobat in the following

procedure.

1. Double-click the [Applications] icon.

2. Open the [Adobe Acrobat 9 Pro] folder in the [Applications] folder.

3. Double-click the [Adobe Acrobat Pro] icon and follow the instructions on the screen to continue with the installation.

z For details about the installation of Adobe Acrobat, click [Read Me] on the [Adobe

Acrobat 9 Pro] dialog box in step 2. and read the installation instructions.

z For details about how to use Adobe Acrobat, refer to Adobe Acrobat Help.

4. When the installation is complete, remove the Adobe Acrobat DVD-ROM

from the DVD-ROM drive.

Page 68

Using the ScanSnap (for Windows Users)

This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses.

ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using the ScanSnap in Various Ways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Page 69

ScanSnap Manager Icon and Operations (for Windows Users)

ScanSnap Manager Icon and Operations

All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.

Status ScanSnap Manager icon

Communicating

Not communicating

A menu appears when you click the ScanSnap Manager icon.

In Windows 7, the ScanSnap Manager icon is displayed in the menu which appears when

you click on the taskbar.

To have the ScanSnap Manager icon always displayed on the taskbar, drag the icon and drop it onto the taskbar.

Page 70

ScanSnap Manager Icon and Operations (for Windows Users)

Right-click

■ Right-Click Menu

This menu appears when you right-click the ScanSnap Manager icon .

Item Function

Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan

Button Settings].

Simplex Scan Scans only one side of the document. Follows the settings configured in [Scan

Button Settings].

Scan Button Settings Displays the ScanSnap setup dialog box.

You can configure the scan settings in this dialog box.

D "How to Configure Scan Settings" (page 87)

Profile Management Displays the [ScanSnap Manager - Profile Management] dialog box.

You cannot select [Profile Management] when the [Use Quick Menu] check box is selected in the ScanSnap setup dialog box.

D "Profile Management" (page 90)

Show scanning results

After scanning is completed, a message appears to inform you whether blank pages are removed or the image is rotated.

Check consumable status

Help Displays the following menu:

Exit Exits ScanSnap Manager.

Displays the [ScanSnap Manager - Check consumable status] dialog box. You can reset the consumable counters after replacing the consumables.

D "Consumables" (page 430)

z Help

Opens the ScanSnap Manager Help.

z Troubleshooting

Displays [Troubleshooting] in the ScanSnap Manager Help.

z ScanSnap Portal Site

Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/).

z About ScanSnap Manager

Displays the [ScanSnap Manager - Version Information] dialog box.

z Preferences

Displays the [ScanSnap Manager - Preferences] dialog box.

z Online Update

Displays the [ScanSnap Manager - Online Update] dialog box (page 446).

D "Finishing ScanSnap Operation" (page 83)

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ScanSnap Manager Icon and Operations (for Windows Users)

Left-click

Left-Click Menu example

■ Left-Click Menu

This menu appears when you left-click the ScanSnap Manager icon . Available profiles are displayed in the Left-Click Menu.

Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile. For details about how to add, change or delete profiles, refer to "Profile Management" (page

90).

z To enable the Left-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup

dialog box. The Left-Click Menu does not appear when this check box is selected.

z Profiles configured for the following scanner models will be carried over to ScanSnap S1500/

S1500M if the computer is the same:

- ScanSnap S1300

- ScanSnap S1100

- ScanSnap S510

- ScanSnap S500

- ScanSnap S300

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How to Perform a Scan (for Windows Users)

How to Perform a Scan

This section explains how to perform scanning with the ScanSnap.

■ Preparation

1. Turn on the computer.

D The ScanSnap Manager icon appears on the taskbar when Windows starts up.

z If the ScanSnap Manager icon is not displayed, select [Start] menu → [All

Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager. Normally, ScanSnap Manager is registered under [Startup] when installed so

its icon is displayed on the taskbar when Windows starts.

z When ScanSnap Manager is not registered under [Startup], register ScanSnap

Manager in the following procedure:

1. Select [Help] → [Preferences] in the Right-Click Menu. D [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Auto Startup] tab, select the [Start up ScanSnap Manager when you log on] check box.

z In Windows 7, the ScanSnap Manager icon is displayed in the menu which appears

when you click on the taskbar.

For details about how to display the ScanSnap Manager icon on the taskbar, refer to "ScanSnap Manager Icon and Operations" (page 69).

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How to Perform a Scan (for Windows Users)

ADF paper chute (cover)

2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on.

D The ScanSnap Manager icon changes from to .

There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer's performance, operating environment and load such as when multiple programs are running at the same time.

There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following:

z Using the Quick Menu (→ page 73) z Without Using the Quick Menu (→ page 79)

■ Using the Quick Menu

The following explains the procedure for scanning by using the Quick Menu.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The ScanSnap setup dialog box appears.

2. Select the [Use Quick Menu] check box.

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How to Perform a Scan (for Windows Users)

Profile Button

3. Click one of the profile buttons.

Profile Button Description

[Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning]

tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.

[Small File] button Settings are [Normal] (Color/Gray: 150 dpi, B&W: 300 dpi) for [Image

quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to reduce the file size.

[High Quality] button Settings are [Best] (Color/Gray: 300 dpi, B&W: 600 dpi) for [Image

quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in high quality.

[Customize] button Default settings are the same as the [Recommended] settings.

Scan settings can be changed depending on your scanning purpose.

z The [Recommended] button is selected in default. z For details about the default settings when using the Quick Menu, refer to the

ScanSnap Manager Help.

z You cannot change the settings for the [Recommended], [Small File], and [High Quality]

buttons. If you change any of these settings, the profile automatically switches to [Customize]. For details about how to change scan settings, refer to "How to Configure Scan

Settings" (page 87).

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 32).

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How to Perform a Scan (for Windows Users)

6. Press the [Scan] button on the ScanSnap to start a scan.

z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can

switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 218).

z You can also start scanning from the Right-Click Menu.

For more details, refer to "Right-Click Menu" (page 70).

z Do not connect or disconnect the ScanSnap and other USB devices during scanning. z Do not close the ADF paper chute (cover) during scanning. z Do not switch users during scanning. Doing so will cancel scanning.

D The [Scan] button on the ScanSnap flashes in blue throughout the scan.

The [ScanSnap Manager - Image scanning and file saving] dialog box appears.

D The Quick Menu appears when the scanning is completed.

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How to Perform a Scan (for Windows Users)

7. In the Quick Menu, click the icon of the application to link with ScanSnap

Manager.

D The selected application starts up.

z To specify which applications to display/hide in the Quick Menu, or change the display

order of the applications, refer to "Quick Menu Settings" (page 84).

z To select an application to link with ScanSnap Manager before scanning, refer to

"Without Using the Quick Menu" (page 79).

Application Description

Scan to ScanSnap Organizer (*1)

Scan to CardMinder (*2) Displays the [CardMinder] dialog box.

Scan to Folder Displays the [Scan to Folder] dialog box.

Scan to E-mail Displays the [Scan to E-mail] dialog box.

Displays the [ScanSnap Organizer] dialog box. Saves the scanned images in a folder specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide.

Saves the scanned images in CardMinder. For details about how to continue the process after you select this item, refer to "Storing Business Cards in CardMinder" (page

147).

You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page

108).

Attaches the scanned images to an e-mail message. For details about how to continue the process after you select this item, refer to "Attaching Files to E-Mail" (page 115).

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How to Perform a Scan (for Windows Users)

Application Description

Scan to Print Displays the [Scan to Print] dialog box.

Prints out the scanned images with a specified printer. For details about how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine"

(page 124).

Scan to Rack2-Filer (*3) Creates a PDF file from the scanned image data and saves the

file in a Rack2-Filer binder. For details about how to continue the process after you select this item, refer to "Saving to Rack2-Filer" (page 161).

Scan to Mobile (*4) (*5) Displays the [Scan to Mobile] dialog box.

You can save the scanned images to a mobile device. For details about how to continue the process after you select this item, refer to "Saving Data to a Mobile Device" (page 206).

Scan to Evernote (Document) (*5) (*6)

You can save PDF files created from the scanned images to Evernote. For details about how to continue the process after you select this item, refer to "Saving Documents to Evernote" (page 167).

Scan to Evernote (Note) (*5) (*6)

Scan to Google Docs(TM) (*4) (*5)

Scan to Salesforce Chatter (*4) (*5)

Scan to SugarSync (*5) (*7)

Scan to Word (*8) Creates a Word file by converting the scanned images into text

You can save JPEG files created from the scanned images to Evernote. For details about how to continue the process after you select this item, refer to "Saving Handwritten Notes to Evernote" (page

174).

You can save PDF files created from the scanned images to Google Docs. For details about how to continue the process after you select this item, refer to "Saving Documents to Google Docs" (page

179).

You can post scanned images to Salesforce Chatter. For details about how to continue the process after you select this item, refer to "Posting to Salesforce Chatter" (page 188).

You can save scanned images to your SugarSync folder. For details about how to continue the process after you select this item, refer to "Saving Data to Your SugarSync Folder"

(page 199).

data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint

Documents" (page 138).

Scan to Excel (*8) Creates an Excel file by converting the scanned images into text

data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint

Documents" (page 138).

Scan to PowerPoint(R) (*8)

Creates a PowerPoint file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint

Documents" (page 138).

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How to Perform a Scan (for Windows Users)

Application Description

Scan to SharePoint (*9) Saves the scanned images in SharePoint or Office Live.

For details about how to continue the process after you select this item, refer to "Saving Data in SharePoint" (page 152).

Scan to Picture Folder Displays the [Scan to Picture Folder] dialog box.

Saves JPEG files created from the scanned images in your Pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder" (page 131).

*1 : Displayed when ScanSnap Organizer is installed. *2 : Displayed when CardMinder is installed. *3 : Displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or

later recommended/bundled model or sold separately) is installed.

*4 : Displayed when .NET Framework 3.0 is installed.

Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .NET Framework 4 or later is already installed, you need to install .NET Framework 3.0 separately because .NET Framework 3.0 is not included in the .NET Framework 4 or later

version. *5 : Not displayed in Windows 2000. *6 : Displayed when Evernote for Windows 3.5 or later is installed. *7 : Displayed when SugarSync Manager for Windows 1.9.28 or later is installed. *8 : Displayed when ABBYY FineReader for ScanSnap is installed. *9 : Displayed when Scan to Microsoft SharePoint is installed.

z The output image may slightly differ from the original document in size. z Performing a scan by pressing the [Scan] button on the ScanSnap while one of the

following applications is active (with its window brought to front and selected on taskbar) automatically starts the linkage between ScanSnap Manager and the application:

- ScanSnap Organizer

- CardMinder (links with ScanSnap Manager only when the document is of business

card size)

- Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately)

- Scan to Mobile

For details about automatic linkage, refer to "Automatic Linkage with Applications"

(page 99).

z You cannot start scanning when the Quick Menu is displayed. Either select an icon from

the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.

z Do not move, delete, or rename the scanned image in other applications when the

Quick Menu is displayed.

Page 79

How to Perform a Scan (for Windows Users)

■ Without Using the Quick Menu

The following explains the procedure for scanning without using the Quick Menu.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

Page 80

3. Select a profile.

Select a profile from either of the following:

z [Profile] drop-down list

z Left-Click Menu

How to Perform a Scan (for Windows Users)

4. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 32).

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How to Perform a Scan (for Windows Users)

5. Press the [Scan] button on the ScanSnap to start a scan.

z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can

switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 218).

z You can also start scanning from the Right-Click Menu.

For more details, refer to "Right-Click Menu" (page 70).

D The [Scan] button on the ScanSnap flashes in blue throughout the scan.

The [ScanSnap Manager - Image scanning and file saving] dialog box appears.

D The application specified for the selected profile starts up.

z To select an application to link with ScanSnap Manager in the Quick Menu after

scanning is completed, refer to "Using the Quick Menu" (page 73).

z When the [Set the marked text as a keyword for the PDF file] or the [Convert to

Searchable PDF] check box is selected in the [File option] tab, the application starts after text recognition has been performed on the scanned image. A dialog box showing the text recognition progress appears.

z By default, documents are scanned with the following settings: [Image quality:

Automatic resolution] and [Color mode: Auto color detection]. For details about how to change scan settings, refer to "How to Configure Scan

Settings" (page 87).

z The application that starts after scanning varies depending on what is selected in the

[Application] tab in the ScanSnap setup dialog box. For details, refer to the ScanSnap Manager Help.

z The output image may slightly differ from the original document in size. z When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the

application’s dialog box brought to front and selected on taskbar), performing a scan by pressing the [Scan] button automatically starts the linkage between ScanSnap Manager and the active application.

- ScanSnap Organizer

- CardMinder (links with ScanSnap Manager only when the document is of business

card size)

- Displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2Filer (V5.0 or later recommended/bundled model or sold separately) is installed.

- Scan to Mobile

For details about automatic linkage, refer to "Automatic Linkage with Applications"

(page 99).

Page 82

■ Stopping the Scan

You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure:

1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and

file saving] dialog box which appears during scanning.

How to Perform a Scan (for Windows Users)

Remove all documents from the ScanSnap after stopping the scan. For details about how to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.

D The following message appears when the scanning stops.

2. Click the [Quit] button.

To continue scanning, click the [Continue Scanning] button or press the [Scan] button

on the ScanSnap after loading another document in the ScanSnap.

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How to Perform a Scan (for Windows Users)

■ Finishing ScanSnap Operation

Exiting ScanSnap Manager

Select [Exit] from the Right-Click Menu.

Normally, you do not have to exit ScanSnap Manager.

You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.

Disconnecting the ScanSnap

1. Close the ADF paper chute (cover) to turn off the ScanSnap.

D The ScanSnap Manager icon on the taskbar changes from to .

2. Unplug the USB cable from the computer.

3. Unplug the power cable of the ScanSnap from the AC outlet.

The ScanSnap does not have a power switch and is turned ON/OFF in conjunction with the computer's power. The ScanSnap can also be automatically turned ON/OFF by opening or closing the ADF paper chute (cover).

Page 84

Configuring ScanSnap Manager (for Windows Users)

Configuring ScanSnap Manager

This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning.

■ Quick Menu Settings

You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.

1. Click [Applications to Show/Hide] in the Quick Menu.

For details about how to display the Quick Menu, refer to "Using the Quick Menu" (page

73).

D The [Applications to Show/Hide] dialog box appears.

Page 85

Configuring ScanSnap Manager (for Windows Users)

2. Specify which applications to display in the Quick Menu.

zShowing or Hiding Application Icons

The icons of the applications listed under [Show] are displayed in the Quick Menu.

When you select an application in [Show] and click the [Remove] button, the application

is moved to [Hide]. Likewise, when you select an application in [Hide] and click the [Add]

button, the application is moved to [Show].

To display all the applications in the Quick Menu, click the [Restore Default] button.

zDisplay Order of Applications

Application icons are displayed in the Quick Menu in the same order as they are listed in

[Show].

You can change the display order of an application by selecting an application in [Show]

and clicking either the [Up] or [Down] button.

To restore the default display order of the applications displayed in the Quick Menu,

click the [Restore Default] button.

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Configuring ScanSnap Manager (for Windows Users)

The applications are displayed in the order shown below in the Quick Menu and in

[Show] of the [Applications to Show/Hide] dialog box.

3. Click the [OK] button to close the [Applications to Show/Hide] dialog

box.

D The applications to be displayed in the Quick Menu and their display order are set.

Page 87

Configuring ScanSnap Manager (for Windows Users)

Outline view Detail view

■ How to Configure Scan Settings

You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The ScanSnap setup dialog box appears.

You can also open the ScanSnap setup dialog box by the following ways:

z Double-click the ScanSnap Manager icon . z Press [Ctrl], [Shift], and [Space] keys simultaneously.

2. Click the [Detail] button to switch to the detail view mode.

zUsing the Quick Menu

zWithout using the Quick Menu

The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail view mode next time you open it.

Page 88

Configuring ScanSnap Manager (for Windows Users)

3. Change the scan settings in each tab.

The following items can be configured in each tab:

For details, refer to the ScanSnap Manager Help.

z [Application] tab

- Application to be used with the ScanSnap

z [Save] tab

- Folder in which scanned image is saved

- File name used for saving the scanned image

z [Scanning] tab

-Scanning (Which image quality to scan with, use color, gray or black & white, scan in simplex or duplex mode, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], [Set the document with its face up] and [Continue scanning after current scan is finished].)

z [File option] tab

- File format of the scanned image (*.pdf, *.jpg)

- Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.)

- Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file (Whether to convert the first page only or all pages, and in which language to perform text recognition.)

- Whether to create separate PDF files (Whether to include all scanned images in a single PDF file, or create PDF files, each of which including a preset number of pages)

- Whether to password-protect the created PDF files (Whether to set the same password for all PDF files, or set a different password per scan.)

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Configuring ScanSnap Manager (for Windows Users)

z [Paper] tab

- Paper size of documents (paper size selection, Carrier Sheet settings)

- Whether to detect multifeed

z [Compression] tab

- File size of the scanned image (compression rate)

Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick

Menu" (page 457).

4. Click the [OK] or [Apply] button.

D When you use the Quick Menu, scan settings for the [Customize] button are

changed.

D When you do not use the Quick Menu, scan settings for the currently selected profile

are changed.

If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed, the ScanSnap setup dialog box closes and scanning starts. Scan setting changes made up to this point are saved and documents are scanned by these settings. Note that when other dialog boxes are open, scanning does not start even if you press the [Scan] button on the ScanSnap unless open dialog boxes are closed.

Page 90

■ Profile Management

You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu.

To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

z [Profile] drop-down list

Configuring ScanSnap Manager (for Windows Users)

z Left-Click Menu

Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning. You can easily switch to an appropriate profile you want by just selecting it. For details about how to add, change or delete profiles, refer to the following:

z To add a new profile (→ page 91) z To change scan settings for profiles (→ page 94) z To rename a profile (→ page 96) z To delete a profile (→ page 98)

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Configuring ScanSnap Manager (for Windows Users)

Adding Profiles

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Configure the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

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Configuring ScanSnap Manager (for Windows Users)

3. Select [Add Profile] from the [Profile] drop-down list.

D The [Add new profile] dialog box appears.

4. Type in a new profile name and click the [OK] button.

D The added profile appears in the [Profile] drop-down list in the ScanSnap setup

dialog box.

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Configuring ScanSnap Manager (for Windows Users)

5. Click the [OK] button to close the ScanSnap setup dialog box.

z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile.

1. Select [Profile Management] from the Right-Click Menu or the [Profile] drop-down list in the ScanSnap setup dialog box. D The [ScanSnap Manager - Profile Management] dialog box appears.

2. Select a profile from the list to arrange profiles in a different order.

3. Click the [Up] or [Down] button to move the profile to its desired position in the list.

4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.

Page 94

Configuring ScanSnap Manager (for Windows Users)

Changing Profile Settings

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Select a profile from the [Profile] drop-down list.

3. Change the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

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Configuring ScanSnap Manager (for Windows Users)

4. When you finish changing the settings for the selected profile, click the

[OK] button.

D A confirmation message appears.

If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.

When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list. When you click the [No] button, the modified settings are canceled and the profile switches to the one you selected from the [Profile] drop-down list.

5. To overwrite the profile, click the [Yes] button. To save the settings as

“Standard”, click the [No] button.

The confirmation message does not appear when the [Standard] profile is selected in step

Page 96

Configuring ScanSnap Manager (for Windows Users)

Renaming Profiles

1. Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The [ScanSnap Manager - Profile Management] dialog box appears.

z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use

Quick Menu] check box in the ScanSnap setup dialog box.

z You can also display the [ScanSnap Manager - Profile Management] dialog box by

selecting [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Rename] button.

D The [Rename] dialog box appears.

The [Standard] profile cannot be renamed.

Page 97

Configuring ScanSnap Manager (for Windows Users)

3. Type in a new name, and click the [OK] button.

D The profile is renamed.

4. Click the [Close] button to close the [ScanSnap Manager - Profile

Management] dialog box.

Page 98

Configuring ScanSnap Manager (for Windows Users)

Deleting Profiles

1. Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 70).

D The [ScanSnap Manager - Profile Management] dialog box appears.

z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use

Quick Menu] check box in the ScanSnap setup dialog box.

z You can also display the [ScanSnap Manager - Profile Management] dialog box by

selecting [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Delete] button.

The [Standard] profile cannot be deleted.

D The [Delete Profile] dialog box appears.

3. Click the [Yes] button.

D The selected profile is deleted.

4. Click the [Close] button to close the [ScanSnap Manager - Profile

Management] dialog box.

Page 99

Configuring ScanSnap Manager (for Windows Users)

Active

Not active

■ Automatic Linkage with Applications

When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows:

z ScanSnap Organizer

Scanned image is displayed in ScanSnap Organizer.

z CardMinder

Scanned image is displayed in CardMinder.

z Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later

recommended/bundled model or sold separately) Scanned image is saved in a binder in Rack2-Filer.

z Scan to Mobile (*)

Scanned image is sent to a mobile device.

* : Automatic linkage is available only when the application is active.

There are two modes for automatic linkage.

zLink when one of the above applications is active (recommended)

When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the

application’s dialog box brought to front and selected on taskbar), performing a scan by

pressing the [Scan] button automatically starts the linkage between ScanSnap Manager

and the active application.

The example above shows ScanSnap Manager automatically linking with ScanSnap

Organizer when ScanSnap Organizer’s main window is in front (active).

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Configuring ScanSnap Manager (for Windows Users)

When ScanSnap Organizer is automatically interacting with

ScanSnap Manager

zAlways link when one of the above applications is running

When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application

specified for [Application] in the [Application] tab in the ScanSnap dialog box

automatically switches to the running application. The application will automatically link

with ScanSnap Manager even when the application window is minimized or not

displayed in the front. The linkage between the application and ScanSnap Manager

automatically ends once you exit the application.

When more than one application is running at the same time, priority will be given in the

following order:

- CardMinder

- ScanSnap Organizer

- Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately)

When the Quick Menu is disabled, the name of the interacting application on the Left-

Click Menu is followed by "is interacting".

z When ScanSnap Manager automatically links with CardMinder, business cards are

scanned with the current settings. If there are some settings that are not supported by CardMinder, defaults settings are used. For details about CardMinder default settings, refer to the ScanSnap Manager Help.

z ScanSnap Manager links with CardMinder only when the document is of business

card size. When documents in other sizes are scanned, the following error message appears.

100