Fujitsu SCANSNAP S1300 User Manual

Operator's Guide

P3PC-2722-03ENZ0

Introduction

Thank you for purchasing the color image scanner ScanSnap S1300 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto, and Rosetta are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or

trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in

the United States and other countries. PowerPC is a registered trademark or trademark of International Business Machines

Corporation in the United States, other countries, or both. Cardiris is a trademark of I.R.I.S. ABBYY™ FineReader™ Engine ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation. Google and Google Docs are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or

trademarks of salesforce.com, inc. in the United States and other countries. ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or

trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of

the respective companies.

Reader® (7.0 or later) is required to display or print this manual.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan

Phone: (81-44) 540-4538

Disclaimer

zReproducibility of the image data

Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.

image reproducibility in size accuracy, information amount, fidelity, content and color).

zDisposing of the original document

Check the image data using the application where you transferred the image data to

make sure that there are no missing parts before disposing of the original document

scanned with the ScanSnap.

It is the responsibility of the customer to store and manage the scanned image, and

dispose of the original document scanned with the ScanSnap.

Introduction

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual Description Location

Safety Precautions Read this manual before you

start using the product because it contains important information about the safe use of the ScanSnap.

ScanSnap S1300 Getting Started

ScanSnap S1300 Operator's Guide (this manual)

This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

Included in the package.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Operator's Guide].

Select [Applications] from the sidebar in Finder, and double-click [Application] → [ScanSnap] → [Manual] → [Operator's Guide].

Manual Description Location

Introduction

Troubleshooting (installation)

ScanSnap Connect Application User’s Guide (iOS)

ScanSnap Organizer User’s Guide

CardMinder User's Guide

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/windows, operating environment and functions.

z Click [Manuals] → [Troubleshooting

(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Start] menu → [All Programs] →

[ScanSnap Manager] → [Troubleshooting (installation)].

z Double-click the [Troubleshooting

(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Applications] from the sidebar in

Finder, and double-click [ScanSnap] → [Manual] → [Troubleshooting (installation)].

Tap on the [File List] screen of ScanSnap Connect Application installed on your mobile device and tap [Help] on the [Information] screen that appears.

Select [Start] menu → [All Programs] → [ScanSnap Organizer] → [Manual].

Select [Start] menu → [All Programs] → [CardMinder] → [Manual].

Cardiris™ 4 User Guide From Finder, select [Applications] and

double-click [Cardiris for ScanSnap] → [Manuals] → [User Guide.pdf].

ABBYY FineReader for ScanSnap User's Guide

Scan to Microsoft SharePoint User Guide

Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap (TM)4.1] → [User's Guide].

Select [Start] menu → [All Programs] → [KnowledgeLake] → [Scan to Microsoft SharePoint User Guide].

Manual Description Location

Introduction

ScanSnap Manager Help

Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.

Refer to this Help by either of the following methods:

z Right-click the ScanSnap Manager icon

or on the taskbar, and then select [Help] → [Help] from the menu that appears. In Windows 7, the ScanSnap Manager

icon or is displayed in the menu

that appears when you click on the taskbar.

z Click the Help button ( ) for

ScanSnap Manager.

z Press the [F1] key on the keyboard when

a dialog box is displayed.

z Click the [Help] button in each dialog box.

z Click the ScanSnap Manager icon or

in the Dock while pressing the [control] key on the keyboard, and then select [Help] → [Help] from the menu that appears.

z Click the Help button ( ) for ScanSnap

Manager.

z From the menu bar, select [Help] →

[ScanSnap Manager Help].

Read these Help files when ScanSnap Organizer Help

CardMinder Help

Cardiris Help From the menu bar, select [Help] →

ABBYY FineReader for ScanSnap Help

questions or problems

regarding operations (e.g. when

setting items) arise.

These Help files explain about

operations, dialog boxes/

windows and messages.

For details about how to start up the Help, refer to the User's Guide for each product.

[Cardiris Help].

From the menu bar, select [Help] → [FineReader for ScanSnap Help].

■ About This Manual

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap and how to install them.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform a scan, change or save scan settings, add, change or delete profiles, as well as other various scanner functions.

Introduction

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace and purchase the pad assy and the pick roller.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, and the ScanSnap installation specifications.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

Introduction

Symbols Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not

WARNING

CAUTION

Besides warning indicators, the following symbols are also used in this manual.

Symbol Description

strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [→] are used to connect icons or menu options you should select in succession.

Example: Select [Start] menu → [Computer].

Introduction

Screen Examples in This Manual

zWindows screen

Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation.

The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you

are using.

zMac OS screen

The screenshots used in this manual are of Mac OS X v10.6. The actual windows and operations may differ depending on the Mac OS that you are using.

The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Introduction

Windows 7 : Windows® 7 Starter operating system, English Version

Windows Windows Windows Windows

Windows Vista : Windows Vista

Windows Vista Windows Vista Windows Vista Windows Vista

Windows XP : Windows

Windows

Windows 2000 : Windows

7 Home Premium operating system, English Version

7 Professional operating system, English Version

7 Enterprise operating system, English Version

7 Ultimate operating system, English Version

Home Basic operating system, English Version

Home Premium operating system, English Version

Business operating system, English Version

Enterprise operating system, English Version

Ultimate operating system, English Version

XP Home Edition operating system, English Version

XP Professional operating system, English Version

2000 Professional operating system, English Version

Windows : Windows 7, Windows Vista, Windows XP, or Windows 2000 operating

system

Microsoft Office : Microsoft

Office

Word : Microsoft® Word 2010

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Office Word 2007

Office Word 2003

Office Word 2002

Word for Mac 2011

Word 2008 for Mac

Word 2004 for Mac

Excel : Microsoft

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

PowerPoint : Microsoft

Microsoft Microsoft Microsoft

SharePoint : Microsoft

Microsoft Microsoft Microsoft Microsoft

Office Live : Microsoft

Internet Explorer : Windows

Excel® 2010

Office Excel® 2007

Office Excel® 2003

Office Excel® 2002

Excel® for Mac 2011

Excel® 2008 for Mac

Excel® 2004 for Mac

PowerPoint® 2010

Office PowerPoint® 2007

Office PowerPoint® 2003

Office PowerPoint® 2002

SharePoint® Server 2010, English Version

Office SharePoint® Server 2007, English Version

Office SharePoint® Portal Server 2003, English Version

SharePoint® Foundation 2010, English Version

Windows® SharePoint® Services 2.0/3.0, English Version

Office Live

Internet Explorer

Microsoft® Internet Explorer

Windows Live Mail : Windows Live™ Mail

Windows Mail : Microsoft® Windows® Mail

Introduction

Outlook : Microsoft

Microsoft Microsoft

Outlook Express : Microsoft

Outlook for Mac : Microsoft

.NET Framework : Microsoft

Entourage : Microsoft

Outlook® 2010

Office Outlook® 2007

Office Outlook® 2003

Outlook® Express

Outlook® for Mac

.NET Framework

Entourage

Mac OS : Mac OS X v10.7

Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4

Adobe Acrobat : Adobe

Acrobat

Adobe Reader : Adobe® Reader

ABBYY FineReader for ScanSnap

: ABBYY FineReader for ScanSnap™

All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.

Cardiris : Cardiris™ for ScanSnap

Google Docs : Google Docs™

ScanSnap : Color image scanner ScanSnap S1300

Introduction ................................................................................... 2

■ About This Manual ....................................................................... 6

ScanSnap Overview.................................................................... 16

Features of the ScanSnap ................................................................. 17

Parts and Functions ........................................................................... 20

■ Front..................................................................................................... 20

■ Back ..................................................................................................... 21

System Requirements ........................................................................ 22

■ Windows............................................................................................... 22

■ Mac OS ................................................................................................ 25

Turning the ScanSnap ON/OFF ......................................................... 27

Documents for Scanning ................................................................... 28

■ Standard office paper, postcards, business cards ............................... 28

■ Picture postcards ................................................................................. 29

How to Load Documents ................................................................... 30

Scanning Operation Flow .................................................................. 33

Installing the Software................................................................ 35

Bundled Software Overview .............................................................. 36

Installing in Windows ......................................................................... 37

■ How to Install the Software .................................................................. 37

■ ScanSnap Software ............................................................................. 39

■ Evernote for Windows .......................................................................... 43

■ Scan to Microsoft SharePoint............................................................... 45

■ Trial Software ....................................................................................... 47

Installing in Mac OS ........................................................................... 49

■ How to Install the Software .................................................................. 49

Contents

■ ScanSnap Software ............................................................................. 50

■ Evernote for Mac.................................................................................. 53

Using the ScanSnap (for Windows Users) ...............................56

ScanSnap Manager Icon and Operations ......................................... 57

■ Right-Click Menu.................................................................................. 58

■ Left-Click Menu .................................................................................... 60

How to Perform a Scan ...................................................................... 61

■ Preparation........................................................................................... 61

■ Using the Quick Menu.......................................................................... 62

■ Without Using the Quick Menu............................................................. 68

■ Stopping the Scan................................................................................ 71

■ Finishing ScanSnap Operation ............................................................ 72

Configuring ScanSnap Manager ....................................................... 73

■ Quick Menu Settings ............................................................................ 73

■ How to Configure Scan Settings .......................................................... 76

■ Profile Management ............................................................................. 79

■ Automatic Linkage with Applications.................................................... 88

■ ScanSnap's Communication Status ..................................................... 91

■ Showing the Scanning Progress .......................................................... 93

Actions ................................................................................................ 95

■ Saving Data in a Specified Folder........................................................ 97

■ Attaching Files to E-Mail .................................................................... 104

■ Using the ScanSnap as a Copy Machine........................................... 113

■ Saving Files to Picture Folder ............................................................ 120

■ Converting into Word/Excel/PowerPoint Documents ......................... 127

■ Storing Business Cards in CardMinder .............................................. 136

■ Saving Data in SharePoint ................................................................. 141

■ Saving to Rack2-Filer......................................................................... 150

■ Saving Documents to Evernote.......................................................... 157

■ Saving Handwritten Notes to Evernote .............................................. 164

■ Saving Documents to Google Docs ................................................... 169

■ Posting to Salesforce Chatter ............................................................ 178

■ Saving Data to a Mobile Device ......................................................... 189

Using the ScanSnap in Various Ways ............................................ 201

■ Scanning Only One Side of a Document ........................................... 201

Contents

■ Scanning Color Documents in Gray or Black & White ....................... 203

■ Scanning Color Documents in High Compression ............................. 204

■ Deleting Blank Pages from the Scanned Image ................................ 206

■ Correcting Skewed Character Strings................................................ 208

■ Correcting the Orientation of Scanned Images .................................. 210

■ Scanning Documents of Different Widths or Lengths in One Batch... 212

■ Long Page Scanning.......................................................................... 215

■ Saving Scanned Images in Multiple PDF Files .................................. 217

■ Creating Searchable PDF Files.......................................................... 219

■ Automatically Setting Keywords for PDF Files................................... 222

■ Setting Document Open Passwords for PDF Files ............................ 227

Using the ScanSnap (for Mac OS Users) ................................ 231

ScanSnap Manager Icon and Operations ....................................... 232

■ ScanSnap Manager Menu ................................................................. 233

■ Profile Menu ....................................................................................... 235

How to Perform a Scan .................................................................... 236

■ Preparation......................................................................................... 236

■ Using the Quick Menu........................................................................ 237

■ Without Using the Quick Menu........................................................... 241

■ Stopping the Scan.............................................................................. 244

■ Finishing ScanSnap Operation .......................................................... 245

Configuring ScanSnap Manager ..................................................... 246

■ Quick Menu Settings .......................................................................... 246

■ How to Configure Scan Settings ........................................................ 249

■ Profile Management ........................................................................... 252

■ Automatic Linkage with Applications.................................................. 262

■ Showing the Scanning Progress ........................................................ 263

Actions .............................................................................................. 265

■ Saving Data in a Specified Folder...................................................... 266

■ Attaching Files to E-Mail .................................................................... 273

■ Using the ScanSnap as a Copy Machine........................................... 281

■ Converting into Word/Excel Documents ............................................ 287

■ Storing Business Cards in Cardiris .................................................... 295

■ Storing Scanned Images in iPhoto..................................................... 304

■ Saving Documents to Evernote.......................................................... 309

■ Saving Handwritten Notes to Evernote .............................................. 315

Contents

■ Saving Documents to Google Docs ................................................... 319

■ Posting to Salesforce Chatter ............................................................ 327

■ Saving Data to a Mobile Device ......................................................... 337

Using the ScanSnap in Various Ways ............................................ 353

■ Scanning Only One Side of a Document ........................................... 353

■ Scanning Color Documents in Gray or Black & White ....................... 355

■ Deleting Blank Pages from the Scanned Image ................................ 357

■ Correcting Skewed Character Strings................................................ 359

■ Correcting the Orientation of Scanned Images .................................. 362

■ Scanning Documents of Different Widths or Lengths in One Batch... 365

■ Long Page Scanning.......................................................................... 369

■ Saving Scanned Images in Multiple PDF Files .................................. 371

■ Creating Searchable PDF Files.......................................................... 373

■ Automatically Setting Keywords for PDF Files................................... 376

■ Saving Two Files or Pages into One Double-Page Spread Image .... 381

Troubleshooting........................................................................ 382

Daily Care................................................................................... 383

Cleaning Materials ............................................................................ 384

Cleaning the Outside of the ScanSnap .......................................... 385

Cleaning the Inside of the ScanSnap ............................................. 386

Consumables............................................................................. 390

Part Numbers and Replacement Cycle of Consumables .............. 391

Replacing the Pad Assy ................................................................... 393

Replacing the Pick Roller ................................................................ 397

Appendix.................................................................................... 404

Updating ScanSnap Manager .......................................................... 405

■ Updating in Windows ......................................................................... 405

■ Updating in Mac OS ........................................................................... 408

Uninstalling the Software ................................................................ 410

■ Uninstalling in Windows ..................................................................... 410

Contents

■ Uninstalling in Mac OS....................................................................... 412

Setting Items With/Without the Quick Menu .................................. 417

Installation Specifications ............................................................... 421

About Maintenance ................................................................... 422

Index........................................................................................... 423

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Turning the ScanSnap ON/OFF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

How to Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Scanning Operation Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Features of the ScanSnap

The main features of the ScanSnap are as follows:

zTurn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can

conveniently view, edit, manage and archive the documents in your computer.

zSpeedy scanning

Double-sided color documents of A4 or Letter size can be scanned as follows:

- Power cable connection: approx. 8 sheets per minute

- USB bus power cable connection: approx. 4 sheets per minute

z System requirements

Features of the ScanSnap

Intel® Core™ 2 Duo 2.2 GHz or higher Windows 7, Windows Vista or Windows XP operating system

Intel

Core™ 2 Duo 2.4 GHz or higher

Mac OS X v10.7, Mac OS X v10.6, Mac OS X v10.5 or Mac OS X v10.4

z Scan setting (*)

When [Image quality] is set to [Normal], [Color mode] to [Auto color detection], [Compression rate] to [3], and other settings are in default

* : - Scanning speed may slow down in [B&W] (black & white) mode depending on the document.

Example: Scanning color brochures in [B&W] mode (converting a color image to black &

white)

- Scanning speed may slow down when [Correct skewed character strings automatically] and/ or [Allow automatic image rotation] is enabled.

zSmall size saves desktop space

Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop

space.

zCompact, lightweight and portable

The ScanSnap is compact and lightweight, allowing you to carry it around together with

your laptop computer. Also, the ScanSnap can be powered through your laptop's USB

port with USB bus power cable connection.

zThe Quick Menu makes the operation easy even for beginners

The Quick Menu will allow you to start using the ScanSnap right away even if it is your

first time. Simply press the [Scan] button on the scanner to scan your document, and

then the Quick Menu will appear where you can select the action you want to perform.

Features of the ScanSnap

zAutomatically recognize color and black & white documents (Auto color

detection)

The ScanSnap determines the color mode of each document, saves color documents in

color, black & white documents in black & white, and black & white documents with

photos or illustrations in grayscale. This function will optimize your PDF file size.

zScan different size documents together (Automatic page size detection)

Paper size is automatically recognized so that you do not need to change the paper size

setting.

zAutomatically set the resolution by the paper size (Automatic resolution

function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the

document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer

documents. When linked with a text recognition application (e.g. for scanning business

cards), you can save high resolution image data without having to change the scan

settings.

zCreate searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF

files after scanning.

You can also perform text recognition on character strings marked by a highlight pen in

black & white documents, and add them as keywords for the PDF file.

zE-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional

application or print it out instead of using a copy machine.

zCompatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your office environment in either

Windows or Mac OS (*).

* : The following functions are not available for Mac OS:

• Color high compression

• Loading the document face-up

• Setting passwords for PDF files

zConvert paper documents into Word/Excel/PowerPoint files

Use the bundled "ABBYY FineReader for ScanSnap" to directly convert the scanned

image into a Word/Excel/PowerPoint file.

In Mac OS, only conversion to Word and Excel files is supported.

Features of the ScanSnap

zOrganize and manage scanned images by linking with ScanSnap

Organizer

z Setting a keyword (Intelligent Indexing)

Keywords can be set by the following methods:

- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

- Set any character string as a keyword

- Set a marked character string as a keyword (Marker Index)

- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails. (Keyword Overlay)

z Distributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

z Search a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

z Cropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

zEasy filing of business cards

Text recognition can be performed on business cards which then can be easily

converted into digital data with the bundled business card application. With CardMinder,

you can create a database which facilitates data search of business cards converted

into digital data.

The bundled business card application is as follows:

CardMinder

Cardiris

zShare documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in

SharePoint or Office Live.

zAccess documents converted into digital data anytime, anywhere

By converting scanned images into digital data and saving them in Evernote, Google

Docs or Salesforce, you can later access them anytime from your computer or

smartphone no matter where you are.

zSave documents converted into digital data to a mobile device

Scanned image can be saved directly to a mobile device such as tablet devices and

smartphones.

zTwo separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally.

Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

Parts and Functions

ADF paper chute (cover)

Open to use the ScanSnap. D Opening the ADF paper chute (cover) turns on the

ScanSnap.

Extension

Pull out when scanning long documents.

ADF release tab

Pull this tab to open the ADF top section.

[Scan] button

Press this button to start scanning. It indicates the status of the ScanSnap as follows: Blue (lit) : Ready Blue (flashing) : Scanning Orange (flashing) : Error

ADF paper chute (cover)

You can load the document here after opening it.

ADF top section

Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap.

Side guide

Adjust to the width of documents to prevent them from getting skewed.

This section explains names and functions of the ScanSnap parts.

■ Front

Parts and Functions

■ Back

Power connector

Security cable slot

Used to connect an anti-theft security cable (commercially available).

Tape seal

Remove this tape seal after installing the software.

USB connector

Parts and Functions

System Requirements

The system requirements for the ScanSnap are as follows:

■ Windows

System Requirements

Operating

system

CPU

Memory

Display

resolution

Hard disk space

USB port (*4) USB2.0 / USB1.1

*1 : Service Pack 2 or later required *2 : Service Pack 4 or later required

Evernote for Windows is not supported.

*3 : When the font size is large, some screens may not be displayed properly.

In that case, use a smaller font size.

*4 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Windows 7

(32 bit/64 bit)

Intel

32 bit:1 GB or more

64 bit: 2 GB or more

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 530 MB z ScanSnap Organizer: 620 MB z CardMinder: 280 MB z ABBYY FineReader for ScanSnap: 600 MB z Evernote for Windows: 150 MB z Scan to Microsoft SharePoint: 40 MB

Windows Vista

(32 bit/64 bit)

Core™ 2 Duo 2.2 GHz or higher recommended

(minimum: Intel

512 MB or more (1 GB or more recommended)

800 × 600 pixels or higher (*3)

Windows XP (*1)

Pentium® 4 1.8 GHz)

(32 bit)

Windows 2000

(*2)

System Requirements

z The following applications will be installed (when not yet installed) at the same time when

ScanSnap Manger, ScanSnap Organizer or CardMinder is installed. Windows Vista

z .NET Framework 3.5 SP1 (500 MB free disk space required)

Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 3.5 SP1 (500 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 3.5 SP1 (500 MB free disk space required)

z The following applications will be installed (when not yet installed) at the same time Scan to

Microsoft SharePoint is installed. Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 2.0 (280 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

Windows 2000

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z The actual increase in used disk space after installation and the required disk space for

installation may differ from each other depending on your Windows system disk management.

z A disk space approximately three times larger than the resulting scanned file size is required

for scanning documents.

z If the characters are not displayed correctly when you use CardMinder, Scan to Mobile or

Scan to Salesforce Chatter, perform the following:

- Windows 2000 (*)

z Select [Control Panel] → [Regional Options] → [General] tab → [Language settings for

the system], and then select the [Western Europe and United States], [Simplified Chinese], [Traditional Chinese], and [Korean] check boxes.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows XP

z Select [Control Panel] → [Regional and Language Options] → [Language] tab →

[Install files for East Asian languages] check box.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows Vista or Windows 7

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2003 or later.

*: The following applications are not supported on Windows 2000:

z Scan to Mobile z Scan to Salesforce Chatter

System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 415.4 268.7 410.6 838.4 3415.6

Gray 374.4 243.6 371.7 753.8 3015.0

B&W 172.3 115.8 173.0 347.3 2504.0

Color high compression 217.5 162.5 226.2 159.9 -

Automatic resolution

Normal Better Best Excellent

■ Mac OS

Operating system (*1) Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 (*2)

Memory 2 GB or more 1 GB or more

Display resolution 1024 × 768 pixels or higher

Hard disk space

USB port (*3) USB2.0 / USB1.1

System Requirements

Core™ 2 Duo 2.4 GHz or higher recommended

CPU

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 800 MB z ABBYY FineReader for ScanSnap: 570 MB z Cardiris: 130 MB z Evernote for Mac: 55 MB

*1 : It is recommended to apply the latest updates to the Mac OS. *2 : Evernote for Mac is not supported for versions earlier than Mac OS X v.10.5.8. *3 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Intel

(minimum: Intel

Core™ Duo 1.83 GHz, PowerPC® G5 1.6 GHz)

512 MB or more

(1 GB or more recommended)

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z A disk space approximately three times larger than the resulting scanned file size is required

when scanning documents.

System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 415.4 268.7 410.6 838.4 3415.6

Gray 374.4 243.6 371.7 753.8 3015.0

B&W 172.3 115.8 173.0 347.3 2504.0

Automatic resolution

Normal Better Best Excellent

Turning the ScanSnap ON/OFF

This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.

zTurning the ScanSnap on

Open the ADF paper chute (cover) when the computer is turned on.

The [Scan] button flashes blue to indicate that the ScanSnap is turned on, and lights in

blue when the ScanSnap is ready to scan.

With some computers, the initialization of the ScanSnap may be performed several times when the computer is started up.

zTurning the ScanSnap off

Turn off the computer or close the ADF paper chute (cover).

The [Scan] button switches off when the ScanSnap is turned off.

z Close the ADF paper chute (cover) after putting the extension back. z With some computers, it may take two to three minutes until the light of the [Scan]

button goes out after the computer is turned off.

zScanSnap in sleep mode

When the ScanSnap has not been in operation for 1 minute while the power is on, it

enters sleep (power saving) mode.

The ScanSnap’s internal light switches off in sleep mode.

Documents for Scanning

This section explains about the documents that can be scanned with the ScanSnap.

■ Standard office paper, postcards, business cards

Paper type

Paper weight

Paper size

* : Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or

longer.

z When you scan documents written in pencil, there may be black traces left on them. Also, dirt

accumulating on the rollers may cause feeding errors. Clean the rollers as often as possible when you scan such documents. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the

ScanSnap" (page 386).

z The following types of documents must not be scanned:

- Paper-clipped or stapled documents (remove the paper clips and staples for scanning)

- Documents on which the ink is still wet (wait until the ink dries completely to scan these

documents)

- Documents larger than 216 × 863 (mm) / 8.5 × 34 (in.) (width × length)

- Documents other than paper such as fabric, metal foil, OHP film and plastic cards

- Documents with memo photographs or sticky notes attached

z Loading the following types of documents directly in the scanner can result in documents

being damaged or scanned incorrectly.

- Documents smaller than 50.8 × 50.8 (mm) / 2 × 2 (in.) (width × length)

- Documents whose paper weight is less than 64 g/m² (17 lb)

- Documents of non-uniform thickness (e.g. envelopes and paper sheets with attached

materials)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (photographic paper)

- Perforated or punched documents

- Odd shaped documents (not square or rectangular)

- Carbon paper or thermal paper

- Documents with memo papers or sticky notes attached

z Since carbonless paper may contain chemicals that can harm the pad assy and the pick

roller, take note of the following when scanning carbonless paper: Make sure to clean the ScanSnap regularly to maintain the scanner performance. Depending on the type of carbonless paper, the life span of the scanner may be shortened compared to scanning standard office paper.

Standard office paper, postcards, business cards

64 to 104.7 g/m² (17 to 20 lb)

Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum size for long page scanning (*) 216 × 863 (mm) / 8.5 × 34 (in.)

■ Picture postcards

Picture postcards can be scanned when the ScanSnap and the computer are connected with a power cable.

Documents for Scanning

Paper type

Paper weight

Paper size

z All conditions below must be satisfied when scanning picture postcards. Otherwise, paper

z When you scan photographs or picture postcards, be aware that the picture side may get

Picture postcards

64 to 326 g/m² (17 to 87 lb)

Width: 50.8 to 100 mm (2 to 3.9 in.) Length: 50.8 to 148 mm (2 to 5.8 in.)

jam may occur.

- Power cable connection

- Room temperature: 5 to 35°C (41 to 95°F) / Normal humidity: 45 to 85%

- Load the picture postcard face-down in the ScanSnap

damaged.

How to Load Documents

Back

at an angle

Feed direction

Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 28).

1. If you are loading multiple sheets, check the number of sheets.

The maximum number of sheets in the ScanSnap is as follows:

For A4 or smaller sizes: Up to 10 sheets can be loaded (with paper weight of 80 g/m² [20 lb] and thickness of the document stack under 1 mm).

If you try to scan more than the maximum amount that can be loaded, the following problems may occur:

z Files may not be properly created due to excessive file size. z Paper jams may occur.

How to Load Documents

2. Fan the documents.

1. Hold both ends of the documents and fan them a few times.

2. Rotate the documents by 90 degrees and fan them in the same manner.

3. Straighten the edges of the documents and slightly displace the top

edges at an angle.

Back

Paper jams or damage to documents may occur if you scan the documents without aligning the edges first.

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