Fujitsu SCANSNAP S1300 User Manual

Operator's Guide

P3PC-2722-03ENZ0

Introduction

Thank you for purchasing the color image scanner ScanSnap S1300 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or later) or Adobe

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto, and Rosetta are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or

trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in

the United States and other countries. PowerPC is a registered trademark or trademark of International Business Machines

Corporation in the United States, other countries, or both. Cardiris is a trademark of I.R.I.S. ABBYY™ FineReader™ Engine ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation. Google and Google Docs are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or

trademarks of salesforce.com, inc. in the United States and other countries. ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or

trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of

the respective companies.

Reader® (7.0 or later) is required to display or print this manual.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan

Phone: (81-44) 540-4538

Disclaimer

zReproducibility of the image data

Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.

image reproducibility in size accuracy, information amount, fidelity, content and color).

zDisposing of the original document

Check the image data using the application where you transferred the image data to

make sure that there are no missing parts before disposing of the original document

scanned with the ScanSnap.

It is the responsibility of the customer to store and manage the scanned image, and

dispose of the original document scanned with the ScanSnap.

Introduction

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual Description Location

Safety Precautions Read this manual before you

start using the product because it contains important information about the safe use of the ScanSnap.

ScanSnap S1300 Getting Started

ScanSnap S1300 Operator's Guide (this manual)

This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

Included in the package.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Operator's Guide].

Select [Applications] from the sidebar in Finder, and double-click [Application] → [ScanSnap] → [Manual] → [Operator's Guide].

Manual Description Location

Introduction

Troubleshooting (installation)

ScanSnap Connect Application User’s Guide (iOS)

ScanSnap Organizer User’s Guide

CardMinder User's Guide

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/windows, operating environment and functions.

z Click [Manuals] → [Troubleshooting

(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Start] menu → [All Programs] →

[ScanSnap Manager] → [Troubleshooting (installation)].

z Double-click the [Troubleshooting

(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Applications] from the sidebar in

Finder, and double-click [ScanSnap] → [Manual] → [Troubleshooting (installation)].

Tap on the [File List] screen of ScanSnap Connect Application installed on your mobile device and tap [Help] on the [Information] screen that appears.

Select [Start] menu → [All Programs] → [ScanSnap Organizer] → [Manual].

Select [Start] menu → [All Programs] → [CardMinder] → [Manual].

Cardiris™ 4 User Guide From Finder, select [Applications] and

double-click [Cardiris for ScanSnap] → [Manuals] → [User Guide.pdf].

ABBYY FineReader for ScanSnap User's Guide

Scan to Microsoft SharePoint User Guide

Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap (TM)4.1] → [User's Guide].

Select [Start] menu → [All Programs] → [KnowledgeLake] → [Scan to Microsoft SharePoint User Guide].

Manual Description Location

Introduction

ScanSnap Manager Help

Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.

Refer to this Help by either of the following methods:

z Right-click the ScanSnap Manager icon

or on the taskbar, and then select [Help] → [Help] from the menu that appears. In Windows 7, the ScanSnap Manager

icon or is displayed in the menu

that appears when you click on the taskbar.

z Click the Help button ( ) for

ScanSnap Manager.

z Press the [F1] key on the keyboard when

a dialog box is displayed.

z Click the [Help] button in each dialog box.

z Click the ScanSnap Manager icon or

in the Dock while pressing the [control] key on the keyboard, and then select [Help] → [Help] from the menu that appears.

z Click the Help button ( ) for ScanSnap

Manager.

z From the menu bar, select [Help] →

[ScanSnap Manager Help].

Read these Help files when ScanSnap Organizer Help

CardMinder Help

Cardiris Help From the menu bar, select [Help] →

ABBYY FineReader for ScanSnap Help

questions or problems

regarding operations (e.g. when

setting items) arise.

These Help files explain about

operations, dialog boxes/

windows and messages.

For details about how to start up the Help, refer to the User's Guide for each product.

[Cardiris Help].

From the menu bar, select [Help] → [FineReader for ScanSnap Help].

■ About This Manual

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap and how to install them.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform a scan, change or save scan settings, add, change or delete profiles, as well as other various scanner functions.

Introduction

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace and purchase the pad assy and the pick roller.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, and the ScanSnap installation specifications.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

Introduction

Symbols Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not

WARNING

CAUTION

Besides warning indicators, the following symbols are also used in this manual.

Symbol Description

strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [→] are used to connect icons or menu options you should select in succession.

Example: Select [Start] menu → [Computer].

Introduction

Screen Examples in This Manual

zWindows screen

Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation.

The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you

are using.

zMac OS screen

The screenshots used in this manual are of Mac OS X v10.6. The actual windows and operations may differ depending on the Mac OS that you are using.

The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Introduction

Windows 7 : Windows® 7 Starter operating system, English Version

Windows Windows Windows Windows

Windows Vista : Windows Vista

Windows Vista Windows Vista Windows Vista Windows Vista

Windows XP : Windows

Windows

Windows 2000 : Windows

7 Home Premium operating system, English Version

7 Professional operating system, English Version

7 Enterprise operating system, English Version

7 Ultimate operating system, English Version

Home Basic operating system, English Version

Home Premium operating system, English Version

Business operating system, English Version

Enterprise operating system, English Version

Ultimate operating system, English Version

XP Home Edition operating system, English Version

XP Professional operating system, English Version

2000 Professional operating system, English Version

Windows : Windows 7, Windows Vista, Windows XP, or Windows 2000 operating

system

Microsoft Office : Microsoft

Office

Word : Microsoft® Word 2010

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

Office Word 2007

Office Word 2003

Office Word 2002

Word for Mac 2011

Word 2008 for Mac

Word 2004 for Mac

Excel : Microsoft

Microsoft Microsoft Microsoft Microsoft Microsoft Microsoft

PowerPoint : Microsoft

Microsoft Microsoft Microsoft

SharePoint : Microsoft

Microsoft Microsoft Microsoft Microsoft

Office Live : Microsoft

Internet Explorer : Windows

Excel® 2010

Office Excel® 2007

Office Excel® 2003

Office Excel® 2002

Excel® for Mac 2011

Excel® 2008 for Mac

Excel® 2004 for Mac

PowerPoint® 2010

Office PowerPoint® 2007

Office PowerPoint® 2003

Office PowerPoint® 2002

SharePoint® Server 2010, English Version

Office SharePoint® Server 2007, English Version

Office SharePoint® Portal Server 2003, English Version

SharePoint® Foundation 2010, English Version

Windows® SharePoint® Services 2.0/3.0, English Version

Office Live

Internet Explorer

Microsoft® Internet Explorer

Windows Live Mail : Windows Live™ Mail

Windows Mail : Microsoft® Windows® Mail

Introduction

Outlook : Microsoft

Microsoft Microsoft

Outlook Express : Microsoft

Outlook for Mac : Microsoft

.NET Framework : Microsoft

Entourage : Microsoft

Outlook® 2010

Office Outlook® 2007

Office Outlook® 2003

Outlook® Express

Outlook® for Mac

.NET Framework

Entourage

Mac OS : Mac OS X v10.7

Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4

Adobe Acrobat : Adobe

Acrobat

Adobe Reader : Adobe® Reader

ABBYY FineReader for ScanSnap

: ABBYY FineReader for ScanSnap™

All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.

Cardiris : Cardiris™ for ScanSnap

Google Docs : Google Docs™

ScanSnap : Color image scanner ScanSnap S1300

Introduction ................................................................................... 2

■ About This Manual ....................................................................... 6

ScanSnap Overview.................................................................... 16

Features of the ScanSnap ................................................................. 17

Parts and Functions ........................................................................... 20

■ Front..................................................................................................... 20

■ Back ..................................................................................................... 21

System Requirements ........................................................................ 22

■ Windows............................................................................................... 22

■ Mac OS ................................................................................................ 25

Turning the ScanSnap ON/OFF ......................................................... 27

Documents for Scanning ................................................................... 28

■ Standard office paper, postcards, business cards ............................... 28

■ Picture postcards ................................................................................. 29

How to Load Documents ................................................................... 30

Scanning Operation Flow .................................................................. 33

Installing the Software................................................................ 35

Bundled Software Overview .............................................................. 36

Installing in Windows ......................................................................... 37

■ How to Install the Software .................................................................. 37

■ ScanSnap Software ............................................................................. 39

■ Evernote for Windows .......................................................................... 43

■ Scan to Microsoft SharePoint............................................................... 45

■ Trial Software ....................................................................................... 47

Installing in Mac OS ........................................................................... 49

■ How to Install the Software .................................................................. 49

Contents

■ ScanSnap Software ............................................................................. 50

■ Evernote for Mac.................................................................................. 53

Using the ScanSnap (for Windows Users) ...............................56

ScanSnap Manager Icon and Operations ......................................... 57

■ Right-Click Menu.................................................................................. 58

■ Left-Click Menu .................................................................................... 60

How to Perform a Scan ...................................................................... 61

■ Preparation........................................................................................... 61

■ Using the Quick Menu.......................................................................... 62

■ Without Using the Quick Menu............................................................. 68

■ Stopping the Scan................................................................................ 71

■ Finishing ScanSnap Operation ............................................................ 72

Configuring ScanSnap Manager ....................................................... 73

■ Quick Menu Settings ............................................................................ 73

■ How to Configure Scan Settings .......................................................... 76

■ Profile Management ............................................................................. 79

■ Automatic Linkage with Applications.................................................... 88

■ ScanSnap's Communication Status ..................................................... 91

■ Showing the Scanning Progress .......................................................... 93

Actions ................................................................................................ 95

■ Saving Data in a Specified Folder........................................................ 97

■ Attaching Files to E-Mail .................................................................... 104

■ Using the ScanSnap as a Copy Machine........................................... 113

■ Saving Files to Picture Folder ............................................................ 120

■ Converting into Word/Excel/PowerPoint Documents ......................... 127

■ Storing Business Cards in CardMinder .............................................. 136

■ Saving Data in SharePoint ................................................................. 141

■ Saving to Rack2-Filer......................................................................... 150

■ Saving Documents to Evernote.......................................................... 157

■ Saving Handwritten Notes to Evernote .............................................. 164

■ Saving Documents to Google Docs ................................................... 169

■ Posting to Salesforce Chatter ............................................................ 178

■ Saving Data to a Mobile Device ......................................................... 189

Using the ScanSnap in Various Ways ............................................ 201

■ Scanning Only One Side of a Document ........................................... 201

Contents

■ Scanning Color Documents in Gray or Black & White ....................... 203

■ Scanning Color Documents in High Compression ............................. 204

■ Deleting Blank Pages from the Scanned Image ................................ 206

■ Correcting Skewed Character Strings................................................ 208

■ Correcting the Orientation of Scanned Images .................................. 210

■ Scanning Documents of Different Widths or Lengths in One Batch... 212

■ Long Page Scanning.......................................................................... 215

■ Saving Scanned Images in Multiple PDF Files .................................. 217

■ Creating Searchable PDF Files.......................................................... 219

■ Automatically Setting Keywords for PDF Files................................... 222

■ Setting Document Open Passwords for PDF Files ............................ 227

Using the ScanSnap (for Mac OS Users) ................................ 231

ScanSnap Manager Icon and Operations ....................................... 232

■ ScanSnap Manager Menu ................................................................. 233

■ Profile Menu ....................................................................................... 235

How to Perform a Scan .................................................................... 236

■ Preparation......................................................................................... 236

■ Using the Quick Menu........................................................................ 237

■ Without Using the Quick Menu........................................................... 241

■ Stopping the Scan.............................................................................. 244

■ Finishing ScanSnap Operation .......................................................... 245

Configuring ScanSnap Manager ..................................................... 246

■ Quick Menu Settings .......................................................................... 246

■ How to Configure Scan Settings ........................................................ 249

■ Profile Management ........................................................................... 252

■ Automatic Linkage with Applications.................................................. 262

■ Showing the Scanning Progress ........................................................ 263

Actions .............................................................................................. 265

■ Saving Data in a Specified Folder...................................................... 266

■ Attaching Files to E-Mail .................................................................... 273

■ Using the ScanSnap as a Copy Machine........................................... 281

■ Converting into Word/Excel Documents ............................................ 287

■ Storing Business Cards in Cardiris .................................................... 295

■ Storing Scanned Images in iPhoto..................................................... 304

■ Saving Documents to Evernote.......................................................... 309

■ Saving Handwritten Notes to Evernote .............................................. 315

Contents

■ Saving Documents to Google Docs ................................................... 319

■ Posting to Salesforce Chatter ............................................................ 327

■ Saving Data to a Mobile Device ......................................................... 337

Using the ScanSnap in Various Ways ............................................ 353

■ Scanning Only One Side of a Document ........................................... 353

■ Scanning Color Documents in Gray or Black & White ....................... 355

■ Deleting Blank Pages from the Scanned Image ................................ 357

■ Correcting Skewed Character Strings................................................ 359

■ Correcting the Orientation of Scanned Images .................................. 362

■ Scanning Documents of Different Widths or Lengths in One Batch... 365

■ Long Page Scanning.......................................................................... 369

■ Saving Scanned Images in Multiple PDF Files .................................. 371

■ Creating Searchable PDF Files.......................................................... 373

■ Automatically Setting Keywords for PDF Files................................... 376

■ Saving Two Files or Pages into One Double-Page Spread Image .... 381

Troubleshooting........................................................................ 382

Daily Care................................................................................... 383

Cleaning Materials ............................................................................ 384

Cleaning the Outside of the ScanSnap .......................................... 385

Cleaning the Inside of the ScanSnap ............................................. 386

Consumables............................................................................. 390

Part Numbers and Replacement Cycle of Consumables .............. 391

Replacing the Pad Assy ................................................................... 393

Replacing the Pick Roller ................................................................ 397

Appendix.................................................................................... 404

Updating ScanSnap Manager .......................................................... 405

■ Updating in Windows ......................................................................... 405

■ Updating in Mac OS ........................................................................... 408

Uninstalling the Software ................................................................ 410

■ Uninstalling in Windows ..................................................................... 410

Contents

■ Uninstalling in Mac OS....................................................................... 412

Setting Items With/Without the Quick Menu .................................. 417

Installation Specifications ............................................................... 421

About Maintenance ................................................................... 422

Index........................................................................................... 423

ScanSnap Overview

This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap.

Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Turning the ScanSnap ON/OFF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

How to Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Scanning Operation Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Features of the ScanSnap

The main features of the ScanSnap are as follows:

zTurn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can

conveniently view, edit, manage and archive the documents in your computer.

zSpeedy scanning

Double-sided color documents of A4 or Letter size can be scanned as follows:

- Power cable connection: approx. 8 sheets per minute

- USB bus power cable connection: approx. 4 sheets per minute

z System requirements

Features of the ScanSnap

Intel® Core™ 2 Duo 2.2 GHz or higher Windows 7, Windows Vista or Windows XP operating system

Intel

Core™ 2 Duo 2.4 GHz or higher

Mac OS X v10.7, Mac OS X v10.6, Mac OS X v10.5 or Mac OS X v10.4

z Scan setting (*)

When [Image quality] is set to [Normal], [Color mode] to [Auto color detection], [Compression rate] to [3], and other settings are in default

* : - Scanning speed may slow down in [B&W] (black & white) mode depending on the document.

Example: Scanning color brochures in [B&W] mode (converting a color image to black &

white)

- Scanning speed may slow down when [Correct skewed character strings automatically] and/ or [Allow automatic image rotation] is enabled.

zSmall size saves desktop space

Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop

space.

zCompact, lightweight and portable

The ScanSnap is compact and lightweight, allowing you to carry it around together with

your laptop computer. Also, the ScanSnap can be powered through your laptop's USB

port with USB bus power cable connection.

zThe Quick Menu makes the operation easy even for beginners

The Quick Menu will allow you to start using the ScanSnap right away even if it is your

first time. Simply press the [Scan] button on the scanner to scan your document, and

then the Quick Menu will appear where you can select the action you want to perform.

Features of the ScanSnap

zAutomatically recognize color and black & white documents (Auto color

detection)

The ScanSnap determines the color mode of each document, saves color documents in

color, black & white documents in black & white, and black & white documents with

photos or illustrations in grayscale. This function will optimize your PDF file size.

zScan different size documents together (Automatic page size detection)

Paper size is automatically recognized so that you do not need to change the paper size

setting.

zAutomatically set the resolution by the paper size (Automatic resolution

function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the

document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer

documents. When linked with a text recognition application (e.g. for scanning business

cards), you can save high resolution image data without having to change the scan

settings.

zCreate searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF

files after scanning.

You can also perform text recognition on character strings marked by a highlight pen in

black & white documents, and add them as keywords for the PDF file.

zE-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional

application or print it out instead of using a copy machine.

zCompatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your office environment in either

Windows or Mac OS (*).

* : The following functions are not available for Mac OS:

• Color high compression

• Loading the document face-up

• Setting passwords for PDF files

zConvert paper documents into Word/Excel/PowerPoint files

Use the bundled "ABBYY FineReader for ScanSnap" to directly convert the scanned

image into a Word/Excel/PowerPoint file.

In Mac OS, only conversion to Word and Excel files is supported.

Features of the ScanSnap

zOrganize and manage scanned images by linking with ScanSnap

Organizer

z Setting a keyword (Intelligent Indexing)

Keywords can be set by the following methods:

- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

- Set any character string as a keyword

- Set a marked character string as a keyword (Marker Index)

- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop) The keywords can be viewed in thumbnails. (Keyword Overlay)

z Distributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

z Search a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

z Cropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

zEasy filing of business cards

Text recognition can be performed on business cards which then can be easily

converted into digital data with the bundled business card application. With CardMinder,

you can create a database which facilitates data search of business cards converted

into digital data.

The bundled business card application is as follows:

CardMinder

Cardiris

zShare documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in

SharePoint or Office Live.

zAccess documents converted into digital data anytime, anywhere

By converting scanned images into digital data and saving them in Evernote, Google

Docs or Salesforce, you can later access them anytime from your computer or

smartphone no matter where you are.

zSave documents converted into digital data to a mobile device

Scanned image can be saved directly to a mobile device such as tablet devices and

smartphones.

zTwo separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally.

Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

Parts and Functions

ADF paper chute (cover)

Open to use the ScanSnap. D Opening the ADF paper chute (cover) turns on the

ScanSnap.

Extension

Pull out when scanning long documents.

ADF release tab

Pull this tab to open the ADF top section.

[Scan] button

Press this button to start scanning. It indicates the status of the ScanSnap as follows: Blue (lit) : Ready Blue (flashing) : Scanning Orange (flashing) : Error

ADF paper chute (cover)

You can load the document here after opening it.

ADF top section

Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap.

Side guide

Adjust to the width of documents to prevent them from getting skewed.

This section explains names and functions of the ScanSnap parts.

■ Front

Parts and Functions

■ Back

Power connector

Security cable slot

Used to connect an anti-theft security cable (commercially available).

Tape seal

Remove this tape seal after installing the software.

USB connector

Parts and Functions

System Requirements

The system requirements for the ScanSnap are as follows:

■ Windows

System Requirements

Operating

system

CPU

Memory

Display

resolution

Hard disk space

USB port (*4) USB2.0 / USB1.1

*1 : Service Pack 2 or later required *2 : Service Pack 4 or later required

Evernote for Windows is not supported.

*3 : When the font size is large, some screens may not be displayed properly.

In that case, use a smaller font size.

*4 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Windows 7

(32 bit/64 bit)

Intel

32 bit:1 GB or more

64 bit: 2 GB or more

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 530 MB z ScanSnap Organizer: 620 MB z CardMinder: 280 MB z ABBYY FineReader for ScanSnap: 600 MB z Evernote for Windows: 150 MB z Scan to Microsoft SharePoint: 40 MB

Windows Vista

(32 bit/64 bit)

Core™ 2 Duo 2.2 GHz or higher recommended

(minimum: Intel

512 MB or more (1 GB or more recommended)

800 × 600 pixels or higher (*3)

Windows XP (*1)

Pentium® 4 1.8 GHz)

(32 bit)

Windows 2000

(*2)

System Requirements

z The following applications will be installed (when not yet installed) at the same time when

ScanSnap Manger, ScanSnap Organizer or CardMinder is installed. Windows Vista

z .NET Framework 3.5 SP1 (500 MB free disk space required)

Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 3.5 SP1 (500 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 3.5 SP1 (500 MB free disk space required)

z The following applications will be installed (when not yet installed) at the same time Scan to

Microsoft SharePoint is installed. Windows XP

- If Service Pack 3 or later is installed

z .NET Framework 2.0 (280 MB free disk space required)

- If Service Pack 2 is installed

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

Windows 2000

z Windows Installer 3.1 (30 MB free disk space required) z .NET Framework 2.0 (280 MB free disk space required)

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z The actual increase in used disk space after installation and the required disk space for

installation may differ from each other depending on your Windows system disk management.

z A disk space approximately three times larger than the resulting scanned file size is required

for scanning documents.

z If the characters are not displayed correctly when you use CardMinder, Scan to Mobile or

Scan to Salesforce Chatter, perform the following:

- Windows 2000 (*)

z Select [Control Panel] → [Regional Options] → [General] tab → [Language settings for

the system], and then select the [Western Europe and United States], [Simplified Chinese], [Traditional Chinese], and [Korean] check boxes.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows XP

z Select [Control Panel] → [Regional and Language Options] → [Language] tab →

[Install files for East Asian languages] check box.

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2000 or later.

- Windows Vista or Windows 7

z Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office

2003 or later.

*: The following applications are not supported on Windows 2000:

z Scan to Mobile z Scan to Salesforce Chatter

System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 415.4 268.7 410.6 838.4 3415.6

Gray 374.4 243.6 371.7 753.8 3015.0

B&W 172.3 115.8 173.0 347.3 2504.0

Color high compression 217.5 162.5 226.2 159.9 -

Automatic resolution

Normal Better Best Excellent

■ Mac OS

Operating system (*1) Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 (*2)

Memory 2 GB or more 1 GB or more

Display resolution 1024 × 768 pixels or higher

Hard disk space

USB port (*3) USB2.0 / USB1.1

System Requirements

Core™ 2 Duo 2.4 GHz or higher recommended

CPU

Disk space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 800 MB z ABBYY FineReader for ScanSnap: 570 MB z Cardiris: 130 MB z Evernote for Mac: 55 MB

*1 : It is recommended to apply the latest updates to the Mac OS. *2 : Evernote for Mac is not supported for versions earlier than Mac OS X v.10.5.8. *3 : When using a USB 3.0 port, data is transferred at the same speed as USB 2.0.

Intel

(minimum: Intel

Core™ Duo 1.83 GHz, PowerPC® G5 1.6 GHz)

512 MB or more

(1 GB or more recommended)

z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not

function properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a

commercially available USB hub.

z If the USB port or the USB hub is USB 1.1, scanning speed will slow down. z If the CPU or the memory does not meet the required specifications, scanning speed will

slow down.

z A disk space approximately three times larger than the resulting scanned file size is required

when scanning documents.

System Requirements

The following shows the estimated file size when scanning one side of a color

document.

File format Compression rate Paper size

PDF 3 A4 (catalog)

Estimated image data size (KB)

Color mode

Color 415.4 268.7 410.6 838.4 3415.6

Gray 374.4 243.6 371.7 753.8 3015.0

B&W 172.3 115.8 173.0 347.3 2504.0

Automatic resolution

Normal Better Best Excellent

Turning the ScanSnap ON/OFF

This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.

zTurning the ScanSnap on

Open the ADF paper chute (cover) when the computer is turned on.

The [Scan] button flashes blue to indicate that the ScanSnap is turned on, and lights in

blue when the ScanSnap is ready to scan.

With some computers, the initialization of the ScanSnap may be performed several times when the computer is started up.

zTurning the ScanSnap off

Turn off the computer or close the ADF paper chute (cover).

The [Scan] button switches off when the ScanSnap is turned off.

z Close the ADF paper chute (cover) after putting the extension back. z With some computers, it may take two to three minutes until the light of the [Scan]

button goes out after the computer is turned off.

zScanSnap in sleep mode

When the ScanSnap has not been in operation for 1 minute while the power is on, it

enters sleep (power saving) mode.

The ScanSnap’s internal light switches off in sleep mode.

Documents for Scanning

This section explains about the documents that can be scanned with the ScanSnap.

■ Standard office paper, postcards, business cards

Paper type

Paper weight

Paper size

* : Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or

longer.

z When you scan documents written in pencil, there may be black traces left on them. Also, dirt

accumulating on the rollers may cause feeding errors. Clean the rollers as often as possible when you scan such documents. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside of the

ScanSnap" (page 386).

z The following types of documents must not be scanned:

- Paper-clipped or stapled documents (remove the paper clips and staples for scanning)

- Documents on which the ink is still wet (wait until the ink dries completely to scan these

documents)

- Documents larger than 216 × 863 (mm) / 8.5 × 34 (in.) (width × length)

- Documents other than paper such as fabric, metal foil, OHP film and plastic cards

- Documents with memo photographs or sticky notes attached

z Loading the following types of documents directly in the scanner can result in documents

being damaged or scanned incorrectly.

- Documents smaller than 50.8 × 50.8 (mm) / 2 × 2 (in.) (width × length)

- Documents whose paper weight is less than 64 g/m² (17 lb)

- Documents of non-uniform thickness (e.g. envelopes and paper sheets with attached

materials)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (photographic paper)

- Perforated or punched documents

- Odd shaped documents (not square or rectangular)

- Carbon paper or thermal paper

- Documents with memo papers or sticky notes attached

z Since carbonless paper may contain chemicals that can harm the pad assy and the pick

roller, take note of the following when scanning carbonless paper: Make sure to clean the ScanSnap regularly to maintain the scanner performance. Depending on the type of carbonless paper, the life span of the scanner may be shortened compared to scanning standard office paper.

Standard office paper, postcards, business cards

64 to 104.7 g/m² (17 to 20 lb)

Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum size for long page scanning (*) 216 × 863 (mm) / 8.5 × 34 (in.)

■ Picture postcards

Picture postcards can be scanned when the ScanSnap and the computer are connected with a power cable.

Documents for Scanning

Paper type

Paper weight

Paper size

z All conditions below must be satisfied when scanning picture postcards. Otherwise, paper

z When you scan photographs or picture postcards, be aware that the picture side may get

Picture postcards

64 to 326 g/m² (17 to 87 lb)

Width: 50.8 to 100 mm (2 to 3.9 in.) Length: 50.8 to 148 mm (2 to 5.8 in.)

jam may occur.

- Power cable connection

- Room temperature: 5 to 35°C (41 to 95°F) / Normal humidity: 45 to 85%

- Load the picture postcard face-down in the ScanSnap

damaged.

How to Load Documents

Back

at an angle

Feed direction

Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 28).

1. If you are loading multiple sheets, check the number of sheets.

The maximum number of sheets in the ScanSnap is as follows:

For A4 or smaller sizes: Up to 10 sheets can be loaded (with paper weight of 80 g/m² [20 lb] and thickness of the document stack under 1 mm).

If you try to scan more than the maximum amount that can be loaded, the following problems may occur:

z Files may not be properly created due to excessive file size. z Paper jams may occur.

How to Load Documents

2. Fan the documents.

1. Hold both ends of the documents and fan them a few times.

2. Rotate the documents by 90 degrees and fan them in the same manner.

3. Straighten the edges of the documents and slightly displace the top

edges at an angle.

Back

Paper jams or damage to documents may occur if you scan the documents without aligning the edges first.

How to Load Documents

ADF paper chute (cover)

Extension

Side guide

4. Open the ADF paper chute (cover) of the ScanSnap.

5. Pull out the extension.

6. Load the documents in the ADF paper chute (cover).

Load the documents face-down and top-first with their back facing you. Load the

documents so that they are not beyond the reference marks within the side guides.

How to Load Documents

Paper size

Right-click the ScanSnap Manager icon or on the taskbar, and select [Scan Button Settings]. In the ScanSnap setup dialog box that appears, click the [Detail] button, then select the [Scanning] tab → [Option] button. If the [Set the document with its face up] check box is selected in the [Scanning mode option] dialog box, load documents face-up and bottom edge first.

In Windows 7, the ScanSnap Manager icon or is

displayed in the menu that appears when you click on the taskbar.

7. Adjust the side guides to the width of the documents.

Do not leave space between the side guides and the documents.

Otherwise, the documents may be fed skewed.

Scanning Operation Flow

This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use.

zUsing the Quick Menu

With the Quick Menu, even the first time users can easily use each ScanSnap function

by following the instructions on the screen and perform scanning.

After scanning, select an application to link with ScanSnap Manager in the Quick Menu.

For details about how to perform scanning using the Quick Menu, refer to the following:

- For Windows (→ page 62)

-For Mac OS (→ page 237)

Scanning Operation Flow

zWithout Using the Quick Menu

You can perform scanning by using predefined scan settings.

Before you perform scanning, select a profile which is already configured with an

application to link with ScanSnap Manager. Documents are scanned according to the

scan settings of the selected profile.

For details about how to perform scanning using the Quick Menu, refer to the following:

- For Windows (→ page 68)

-For Mac OS (→ page 241)

The above scanning methods can be switched by selecting or clearing the [Use Quick Menu] check box in the ScanSnap setup dialog box/window. Display the ScanSnap setup dialog box/window in the following procedure:

Right-click the ScanSnap Manager icon or on the taskbar, and select [Scan Button Settings].

In Windows 7, the ScanSnap Manager icon or is displayed in the menu which appears

when you click on the taskbar.

Click the ScanSnap Manager icon or in the Dock while pressing the [control] key on the keyboard, and select [Settings].

Scanning Operation Flow

Without Using the Quick MenuUsing the Quick Menu

Select an application from the Quick Menu.

The selected application starts up.

Select a profile.

Turn on the ScanSnap. (→

page 27)

Press the [Scan] button to scan.

Installing the Software

This chapter explains about the software bundled with the ScanSnap and how to install them.

Bundled Software Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Installing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Installing in Mac OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Bundled Software Overview

This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software:

zScanSnap Manager

This scanner driver is required to scan documents with the ScanSnap. The scanned

image can be saved as a PDF or JPEG file.

You need to have ScanSnap Connect Application installed on your mobile device to

save PDF or JPEG files to your mobile device.

You can download ScanSnap Connect Application for mobile devices from an

application store such as App Market.

zScanSnap Organizer

You can use this application to display image data (PDF or JPEG files) without opening

them, create folders and arrange files as you like.

Bundled Software Overview

zCardMinder

You can use this application to efficiently digitalize a large number of business cards.

Text recognition can be performed on business cards and you can create a database to

facilitate card data management and searches.

zCardiris

You can use this application to efficiently digitalize a large number of business cards by

performing text recognition on them.

zABBYY FineReader for ScanSnap

This application can perform text recognition on the scanned images using OCR

(Optical Character Recognition) and convert the image data to Word, Excel or

PowerPoint files that can be edited.

In Mac OS, only conversion to Word and Excel files is supported.

zEvernote for Windows / Evernote for Mac

You can easily save files in Evernote using the ScanSnap.

zScan to Microsoft SharePoint

You can easily save files in SharePoint and Office Live using the ScanSnap.

zRack2-Filer V5.0 Trial Version

This application provides integrated management of digitalized paper documents

(electronic documents) and digital data created with computer, as if you are filing paper

documents in actual binders.

For details about the languages supported in Rack2-Filer, refer to Rack2-Filer

"Readme".

Installing in Windows

This section explains how to install the software in Windows.

■ How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears.

Installing in Windows

The functions of each button in the [ScanSnap Setup] dialog box are as follows.

Button Function

Readme Displays the [Readme] dialog box where you can refer to the Readme file of

each software.

Install Products Displays the [Install Products] dialog box from which you can install the

following software: z [ScanSnap] button

- ScanSnap Manager

- ScanSnap Organizer

- CardMinder

- ABBYY FineReader for ScanSnap

z [Evernote] button

- Evernote for Windows

z [Scan to Microsoft SharePoint] button

- Scan to Microsoft SharePoint

Manuals Displays the [Manuals] dialog box where you can refer to the software

manuals including "Troubleshooting (installation)".

Installing in Windows

Button Function

Browse DVD Contents Opens Windows Explorer to display the files from the DVD-ROM.

Trial Software Displays the [Trial Software] dialog box.

■ ScanSnap Software

Install the following software:

z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [ScanSnap] button.

Installing in Windows

D The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield

Wizard for ScanSnap] screen.

5. Click the [Next] button.

D The [ScanSnap Setup] dialog box appears.

6. Read the message about anti-virus software, and click the [OK] button.

D The [Select Features] screen appears.

Installing in Windows

7. Confirm the check boxes of the software you want to install are selected,

and click the [Next] button.

z The software will not be installed unless the check box is selected. z Note that you must install ScanSnap Manager. Also, it is recommended to install all

software in order to utilize the features of the ScanSnap.

D The [Choose Destination Location] screen appears.

8. Confirm the destination folder, and then click the [Next] button.

D A confirmation about accepting the license agreement appears.

9. Read the "END-USER LICENSE AGREEMENT", select [I accept the terms

of the license agreement], and then click the [Next] button.

Depending on the number of the installed software, this step may be required more than once.

D The [Start Copying Files] screen appears.

10.Confirm the settings, and then click the [Next] button.

D Installation starts. When the installation is complete, the "Install Complete" screen

appears.

11.Click the [Finish] button.

Installing in Windows

12.Remove the Setup DVD-ROM from the DVD-ROM drive.

If the installation is not successfully completed, select [Manuals] → [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box, and refer to Troubleshooting (installation).

■ Evernote for Windows

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

3. Click the [Install Products] button.

Installing in Windows

D The [Install Products] dialog box appears.

4. Click the [Evernote] button.

Installing in Windows

D Installation starts.

5. Follow the instructions on the screen to continue with the installation.

6. Click the [Finish] button when the installation complete notification is

displayed.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

■ Scan to Microsoft SharePoint

The procedure is as follows.

For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [Scan to Microsoft SharePoint] button.

Installing in Windows

D Installation starts.

5. Follow the instructions on the screen to continue with the installation.

6. Click the [Close] button when the installation complete notification is

displayed.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide. Click the [Scan to Microsoft SharePoint] button in the [Manuals] dialog box to open the Scan to Microsoft SharePoint User Guide.

■ Trial Software

The procedure is as follows.

For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVD-ROM via Windows Explorer.

Installing in Windows

3. Click the [Trial Software] button.

D The [Trial Software] dialog box appears.

Installing in Windows

4. Click the button of the trial software you want to install.

D The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]).

5. Click the [Install Product] button.

D Installation starts.

6. Follow the instructions on the screen to complete the installation.

7. Click the [Finish] button when the installation complete notification is

displayed.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

For details about how to use trial versions of the software, refer to the software manual. Click the [Manuals] button in the setup dialog box of the trial software to open the manual.

Installing in Mac OS

This section explains how to install the software in Mac OS.

■ How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears.

Installing in Mac OS

The functions of each icon in the [ScanSnap] window are as follows.

Icon Function

ScanSnap Installs the following software:

z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris

Evernote Installs Evernote.

Readme Displays the Readme file.

Troubleshooting (installation) Displays "Troubleshooting (installation)".

Operator's Guide Displays this manual.

■ ScanSnap Software

Install the following software:

z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [ScanSnap] icon.

Installing in Mac OS

D A confirmation message appears.

Installing in Mac OS

4. Click the [Continue] button.

D The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap

Installer] screen.

5. Click the [Continue] button.

D The [Important Information] screen appears.

6. Read [Important Information], and then click the [Continue] button.

D The [Software License Agreement] screen appears.

7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue]

button.

D A confirmation message appears.

8. To accept the license agreement, click the [Agree] button.

D The [Cardiris License] screen appears.

9. Scroll down and read the "I.R.I.S. License Agreement" to the end, and

then click the [Continue] button.

D A confirmation message appears.

Installing in Mac OS

10.To accept the license agreement, click the [Agree] button.

D The [Standard Install on "disk name"] screen appears.

11.Click the [Install] button.

z To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and

[Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button.

z ABBYY FineReader for ScanSnap or Cardiris cannot be installed on its own.

D An authentication window appears.

12.Enter the user name and password for a user with Administrator

privileges, and click the [OK] button.

D Installation starts. When the installation is complete, the [The installation was

completed successfully.] screen appears.

13.Click the [Close] button.

14.Remove the Setup DVD-ROM from the DVD-ROM drive.

■ Evernote for Mac

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [Evernote] icon.

Installing in Mac OS

D A confirmation message appears.

Installing in Mac OS

4. To accept the license agreement, click the [Agree] button.

D A window to start installing Evernote for Mac appears.

5. Drag the [Evernote] icon onto the [Applications] icon.

D Evernote for Mac is copied into the [Applications] folder.

6. When the copying is finished, drag the Evernote icon on the desktop into

the Trash.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation).

8. Prepare for the linkage with Evernote.

Start up Evernote and create a new Notebook.

Installing in Mac OS

Using the ScanSnap (for Windows Users)

This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses.

ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Configuring ScanSnap Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Using the ScanSnap in Various Ways . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

ScanSnap Manager Icon and Operations (for Windows Users)

ScanSnap Manager Icon and Operations

All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below. This guide uses examples of power cable connection.

Status ScanSnap Manager icon

Power cable connection

Communicating

Not communicating

A menu appears when you click the ScanSnap Manager icon.

In Windows 7, the ScanSnap Manager icon or is displayed in the menu which appears

when you click on the taskbar.

To have the ScanSnap Manager icon or always displayed on the taskbar, drag the icon

or , and drop it onto the taskbar.

USB bus power cable connection

ScanSnap Manager Icon and Operations (for Windows Users)

Right-click

■ Right-Click Menu

This menu appears when you right-click the ScanSnap Manager icon .

Item Function

Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan

Button Settings].

Simplex Scan Scans only one side of the document. Follows the settings configured in [Scan

Button Settings].

Scan Button Settings Displays the ScanSnap setup dialog box.

You can configure the scan settings in this dialog box.

D "How to Configure Scan Settings" (page 76)

Profile Management Displays the [ScanSnap Manager - Profile Management] dialog box.

You cannot select [Profile Management] when the [Use Quick Menu] check box is selected in the ScanSnap setup dialog box.

D "Profile Management" (page 79)

Show scanning results

Check consumable status

After scanning is completed, a message appears to inform you whether blank pages are removed or the image is rotated.

Displays the [ScanSnap Manager - Check consumable status] dialog box. You can reset the consumable counters after replacing the consumables.

D "Consumables" (page 390)

ScanSnap Manager Icon and Operations (for Windows Users)

Item Function

Help Displays the following menu:

z Help

Opens the ScanSnap Manager Help.

z Troubleshooting

Displays [Troubleshooting] in the ScanSnap Manager Help.

z ScanSnap Portal Site

Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/).

z About ScanSnap Manager

Displays the [ScanSnap Manager - Version Information] dialog box.

z Preferences

Displays the [ScanSnap Manager - Preferences] dialog box.

z Online Update

Displays the [ScanSnap Manager - Online Update] dialog box (page 405).

Exit Exits ScanSnap Manager.

D "Finishing ScanSnap Operation" (page 72)

ScanSnap Manager Icon and Operations (for Windows Users)

Left-click

Left-Click Menu example

■ Left-Click Menu

This menu appears when you left-click the ScanSnap Manager icon . Available profiles are displayed in the Left-Click Menu.

Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile. For details about how to add, change or delete profiles, refer to "Profile Management" (page

79).

z To enable the Left-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup

dialog box. The Left-Click Menu does not appear when this check box is selected.

z Profiles configured for the following scanner models will be carried over to ScanSnap S1300

if the computer is the same:

- ScanSnap S1500

- ScanSnap S1500M

- ScanSnap S1100

- ScanSnap S510

- ScanSnap S500

- ScanSnap S300

How to Perform a Scan (for Windows Users)

ADF paper chute (cover)

How to Perform a Scan

This section explains how to perform scanning with the ScanSnap.

■ Preparation

1. Turn on the computer.

D The ScanSnap Manager icon appears on the taskbar when Windows starts up.

z If the ScanSnap Manager icon is not displayed, select [Start] menu → [All

Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager. Normally, ScanSnap Manager is registered under [Startup] when installed so

its icon is displayed on the taskbar when Windows starts.

z When ScanSnap Manager is not registered under [Startup], register ScanSnap

Manager in the following procedure:

1. Select [Help] → [Preferences] in the Right-Click Menu. D The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Auto Startup] tab, select the [Start up ScanSnap Manager when you log on] check box.

z In Windows 7, the ScanSnap Manager icon is displayed in the menu which appears

when you click on the taskbar.

For details about how to display the ScanSnap Manager icon on the taskbar, refer to "ScanSnap Manager Icon and Operations" (page 57).

2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on.

D The ScanSnap Manager icon changes from to .

There may be a slight delay before the ScanSnap Manager icon changes to depending on your computer's performance, operating environment and load such as when multiple programs are running at the same time.

There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following:

z Using the Quick Menu (→ page 62) z Without Using the Quick Menu (→ page 68)

■ Using the Quick Menu

The following explains the procedure for scanning by using the Quick Menu.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The ScanSnap setup dialog box appears.

2. Select the [Use Quick Menu] check box.

How to Perform a Scan (for Windows Users)

Profile Button

3. Click one of the profile buttons.

Profile Button Description

[Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning]

tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.

[Small File] button Settings are [Normal] (Color/Gray: 150 dpi, B&W: 300 dpi) for [Image

quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to reduce the file size.

[High Quality] button Settings are [Best] (Color/Gray: 300 dpi, B&W: 600 dpi) for [Image

quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in high quality.

[Customize] button Default settings are the same as the [Recommended] settings.

Scan settings can be changed depending on your scanning purpose.

z The [Small File] button is selected in default. z For details about the default settings when using the Quick Menu, refer to the

ScanSnap Manager Help.

z You cannot change the settings for the [Recommended], [Small File], and [High Quality]

buttons. If you change any of these settings, the profile automatically switches to [Customize]. For details about how to change scan settings, refer to "How to Configure Scan

Settings" (page 76).

4. Click the [OK] button to close the ScanSnap setup dialog box.

5. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 30).

How to Perform a Scan (for Windows Users)

6. Press the [Scan] button on the ScanSnap to start a scan.

z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can

switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 201).

z You can also start scanning from the Right-Click Menu.

For more details, refer to "Right-Click Menu" (page 58).

z Do not connect or disconnect the ScanSnap and other USB devices during scanning. z Do not close the ADF paper chute (cover) during scanning. z Do not switch users during scanning. Doing so will cancel scanning.

D The [Scan] button on the ScanSnap flashes in blue throughout the scan.

The [ScanSnap Manager - Image scanning and file saving] dialog box appears.

D The Quick Menu appears when the scanning is completed.

7. In the Quick Menu, click the icon of the application to link with ScanSnap

Manager.

D The selected application starts up.

How to Perform a Scan (for Windows Users)

z To specify which applications to display/hide in the Quick Menu, or change the display

order of the applications, refer to "Quick Menu Settings" (page 73).

z To select an application to link with ScanSnap Manager before scanning, refer to

"Without Using the Quick Menu" (page 68).

Application Description

Scan to ScanSnap Organizer (*1)

Scan to CardMinder (*2)

Scan to Folder Displays the [Scan to Folder] dialog box.

Scan to E-mail Displays the [Scan to E-mail] dialog box.

Scan to Print Displays the [Scan to Print] dialog box.

Scan to Rack2Filer (*3)

Scan to Mobile (*4) (*5)

Displays the [ScanSnap Organizer] dialog box. Saves the scanned images in a folder specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide.

Displays the [CardMinder] dialog box. Saves the scanned images to CardMinder. For details about how to continue the process after you select this item, refer to "Storing Business Cards in CardMinder" (page 136).

You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder" (page 97).

Attaches the scanned images to an e-mail message. For details about how to continue the process after you select this item, refer to "Attaching Files to E-Mail" (page 104).

Prints out the scanned images with a specified printer. For details about how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine" (page 113).

Creates a PDF file from the scanned image data and saves the file in a Rack2-Filer binder. For details about how to continue the process after you select this item, refer to "Saving to Rack2-Filer" (page 150).

Displays the [Scan to Mobile] dialog box. You can save the scanned images to a mobile device. For details about how to continue the process after you select this item, refer to "Saving Data to a Mobile Device" (page 189).

Scan to Evernote (Document) (*5) (*6)

Scan to Evernote (Note) (*5) (*6)

Scan to Google Docs(TM) (*4) (*5)

Scan to Salesforce Chatter (*4) (*5)

You can save PDF files created from the scanned images to Evernote. For details about how to continue the process after you select this item, refer to "Saving Documents to Evernote" (page 157).

You can save JPEG files created from the scanned images to Evernote. For details about how to continue the process after you select this item, refer to "Saving Handwritten Notes to Evernote" (page 164).

You can save PDF files created from the scanned images to Google Docs. For details about how to continue the process after you select this item, refer to "Saving Documents to Google Docs" (page 169).

You can post scanned images to Salesforce Chatter. For details about how to continue the process after you select this item, refer to "Posting to Salesforce Chatter" (page 178).

How to Perform a Scan (for Windows Users)

Application Description

Scan to Word (*7) Creates a Word file by converting the scanned images into text data.

For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 127).

Scan to Excel (*7) Creates an Excel file by converting the scanned images into text data.

For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 127).

Scan to PowerPoint(R) (*7)

Scan to SharePoint (*8)

Creates a PowerPoint file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 127).

Saves the scanned images in SharePoint or Office Live. For details about how to continue the process after you select this

item, refer to "Saving Data in SharePoint" (page 141).

Scan to Picture Folder

*1 : Displayed when ScanSnap Organizer is installed. *2 : Displayed when CardMinder is installed. *3 : Displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or

later recommended/bundled model or sold separately) is installed.

*4 : Displayed when .NET Framework 3.0 is installed.

Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later). It is recommended that you use .NET Framework 3.5 (SP1 or later) by updating Windows. If .NET Framework 4.0 or later is already installed, you need to install .NET Framework 3.0 separately because .NET Framework 3.0 is not included in .NET Framework 4.0 or later

version. *5 : Not displayed in Windows 2000. *6 : Displayed when Evernote for Windows 3.5 or later is installed. *7 : Displayed when ABBYY FineReader for ScanSnap is installed. *8 : Displayed when Scan to Microsoft SharePoint is installed.

z The output image may slightly differ from the original document in size. z Performing a scan by pressing the [Scan] button on the ScanSnap while one of the

following applications is active (with its window brought to front and selected on taskbar) automatically starts the linkage between ScanSnap Manager and the application:

- ScanSnap Organizer

- CardMinder (links with ScanSnap Manager only when the document is of business

card size)

- Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately)

- Scan to Mobile

For details about automatic linkage, refer to "Automatic Linkage with Applications"

(page 88).

Displays the [Scan to Picture Folder] dialog box. Saves JPEG files created from the scanned images in your Pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder" (page 120).

How to Perform a Scan (for Windows Users)

z You cannot start scanning when the Quick Menu is displayed. Either select an icon from

the Quick Menu and finish the process, or close the Quick Menu before you perform the next scan.

z Do not move, delete, or rename the scanned image in other applications when the

Quick Menu is displayed.

How to Perform a Scan (for Windows Users)

■ Without Using the Quick Menu

The following explains the procedure for scanning without using the Quick Menu.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

3. Select a profile.

Select a profile from either of the following:

z [Profile] drop-down list

z Left-Click Menu

How to Perform a Scan (for Windows Users)

4. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 30).

5. Press the [Scan] button on the ScanSnap to start a scan.

z The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can

switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document" (page 201).

z You can also start scanning from the Right-Click Menu.

For more details, refer to "Right-Click Menu" (page 58).

How to Perform a Scan (for Windows Users)

D The [Scan] button on the ScanSnap flashes in blue throughout the scan.

The [ScanSnap Manager - Image scanning and file saving] dialog box appears.

D The application specified for the selected profile starts up.

z To select an application to link with ScanSnap Manager in the Quick Menu after

scanning is completed, refer to "Using the Quick Menu" (page 62).

z When the [Set the marked text as a keyword for the PDF file] or the [Convert to

Searchable PDF] check box is selected in the [File option] tab, the application starts after text recognition has been performed on the scanned image. A dialog box showing the text recognition progress appears.

z By default, documents are scanned with the following settings: [Image quality: Normal]

and [Color mode: Auto color detection]. For details about how to change scan settings, refer to "How to Configure Scan

Settings" (page 76).

z The application that starts after scanning varies depending on what is selected in the

[Application] tab in the ScanSnap setup dialog box. For details, refer to ScanSnap Manager Help.

z The output image may slightly differ from the original document in size. z When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the

application’s dialog box brought to front and selected on taskbar), performing a scan by pressing the [Scan] button automatically starts the linkage between ScanSnap Manager and the active application.

- ScanSnap Organizer

- CardMinder (links with ScanSnap Manager only when the document is of business

card size)

- Displayed when Rack2-Filer trial version (bundled with the ScanSnap) or Rack2Filer (V5.0 or later recommended/bundled model or sold separately) is installed.

- Scan to Mobile

For details about automatic linkage, refer to "Automatic Linkage with Applications"

(page 88).

■ Stopping the Scan

You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure:

1. Click the [Stop] button in the [ScanSnap Manager - Image scanning and

file saving] dialog box which appears during scanning.

How to Perform a Scan (for Windows Users)

Remove all documents from the ScanSnap after stopping the scan. For details about how to remove documents, refer to "Troubleshooting" in the ScanSnap Manager Help.

D The following dialog box appears when the scanning stops.

2. Click the [Quit] button.

To continue scanning, click the [Continue Scanning] button or press the [Scan] button

on the ScanSnap after loading another document in the ScanSnap.

How to Perform a Scan (for Windows Users)

■ Finishing ScanSnap Operation

Exiting ScanSnap Manager

Select [Exit] from the Right-Click Menu.

Normally, you do not have to exit ScanSnap Manager.

You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.

Disconnecting the ScanSnap

1. Close the ADF paper chute (cover) to turn off the ScanSnap.

D The ScanSnap Manager icon on the taskbar changes from to .

2. Unplug the USB cable from the computer.

3. Unplug the power cable or the USB bus power cable from the AC outlet

or the computer.

The ScanSnap does not have a power switch and is turned ON/OFF in conjunction with the computer's power. The ScanSnap can also be automatically turned ON/OFF by opening or closing the ADF paper chute (cover).

Configuring ScanSnap Manager (for Windows Users)

Configuring ScanSnap Manager

This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning.

■ Quick Menu Settings

You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.

1. Click [Applications to Show/Hide] in the Quick Menu.

For details about how to display the Quick Menu, refer to "Using the Quick Menu" (page

62).

D The [Applications to Show/Hide] dialog box appears.

Configuring ScanSnap Manager (for Windows Users)

2. Specify which applications to display in the Quick Menu.

zShowing or Hiding Application Icons

The icons of the applications listed under [Show] are displayed in the Quick Menu.

When you select an application in [Show] and click the [Remove] button, the application

is moved to [Hide]. Likewise, when you select an application in [Hide] and click the [Add]

button, the application is moved to [Show].

To display all the applications in the Quick Menu, click the [Restore Default] button.

zDisplay Order of Applications

Application icons are displayed in the Quick Menu in the same order as they are listed in

[Show].

You can change the display order of an application by selecting an application in [Show]

and clicking either the [Up] or [Down] button.

To restore the default display order of the applications displayed in the Quick Menu,

click the [Restore Default] button.

Configuring ScanSnap Manager (for Windows Users)

The applications are displayed in the order shown below in the Quick Menu and in

[Show] of the [Applications to Show/Hide] dialog box.

3. Click the [OK] button to close the [Applications to Show/Hide] dialog

box.

D The applications to be displayed in the Quick Menu and their display order are set.

Configuring ScanSnap Manager (for Windows Users)

Outline view Detail view

■ How to Configure Scan Settings

You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure.

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The ScanSnap setup dialog box appears.

You can also open the ScanSnap setup dialog box by the following ways:

z Double-click the ScanSnap Manager icon . z Press [Ctrl], [Shift], and [Space] keys simultaneously.

2. Click the [Detail] button to switch to the detail view mode.

zUsing the Quick Menu

zWithout Using the Quick Menu

The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail view mode next time you open it.

Configuring ScanSnap Manager (for Windows Users)

3. Change the scan settings in each tab.

The following items can be configured in each tab:

For details, refer to the ScanSnap Manager Help.

z [Application] tab

- Application to be used with the ScanSnap

z [Save] tab

- Folder in which scanned image is saved

- File name used for saving the scanned image

z [Scanning] tab

- Scanning (Which image quality to scan with, use color, gray or black & white, scan in simplex or duplex mode, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], [Continue scanning after current scan is finished].)

z [File option] tab

- File format of the scanned image (*.pdf, *.jpg)

- Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file (Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords, and in which language to perform text recognition.)

- Whether to perform text recognition on character strings in the scanned image to convert the file to a searchable PDF file (Whether to convert the first page only or all pages, and in which language to perform text recognition.)

- Whether to create separate PDF files (Whether to include all scanned images in a single PDF file, or create PDF files, each of which including a preset number of pages)

- Whether to password-protect the created PDF files (Whether to set the same password for all PDF files, or set a different password per scan.)

[Set the document with its face up] and

Configuring ScanSnap Manager (for Windows Users)

z [Paper] tab

- Paper size of documents (paper size selection)

- Whether to detect multifeed

z [Compression] tab

- File size of the scanned image (compression rate)

Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick

Menu" (page 417).

4. Click the [OK] or [Apply] button.

D When you use the Quick Menu, scan settings for the [Customize] button are

changed.

D When you do not use the Quick Menu, scan settings for the currently selected profile

are changed.

If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed, the ScanSnap setup dialog box closes and scanning starts. Scan setting changes made up to this point are saved and documents are scanned by these settings. Note that when other dialog boxes are open, scanning does not start even if you press the [Scan] button on the ScanSnap unless open dialog boxes are closed.

■ Profile Management

You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu.

To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.

z [Profile] drop-down list

Configuring ScanSnap Manager (for Windows Users)

z Left-Click Menu

Once the frequently used scan settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning. You can easily switch to an appropriate profile you want by just selecting it. For details about how to add, change or delete profiles, refer to the following:

z To add a new profile (→ page 80) z To change scan settings for profiles (→ page 83) z To rename a profile (→ page 85) z To delete a profile (→ page 87)

Configuring ScanSnap Manager (for Windows Users)

Adding Profiles

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Configure the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

Configuring ScanSnap Manager (for Windows Users)

3. Select [Add Profile] from the [Profile] drop-down list.

D The [Add new profile] dialog box appears.

4. Type in a new profile name and click the [OK] button.

D The added profile appears in the [Profile] drop-down list in the ScanSnap setup

dialog box.

Configuring ScanSnap Manager (for Windows Users)

5. Click the [OK] button to close the ScanSnap setup dialog box.

z Up to 20 profiles can be saved including the [Standard] profile. z You can change the display order of profiles except for the [Standard] profile.

1. Select [Profile Management] from the Right-Click Menu or the [Profile] drop-down list in the ScanSnap setup dialog box. D The [ScanSnap Manager - Profile Management] dialog box appears.

2. Select a profile from the list to arrange profiles in a different order.

3. Click the [Up] or [Down] button to move the profile to its desired position in the list.

4. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.

Configuring ScanSnap Manager (for Windows Users)

Changing Profile Settings

1. Select [Scan Button Settings] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The ScanSnap setup dialog box appears.

Clear the [Use Quick Menu] check box if it is selected.

2. Select a profile from the [Profile] drop-down list.

3. Change the scan settings in each tab.

For details about each tab, refer to the ScanSnap Manager Help.

Configuring ScanSnap Manager (for Windows Users)

4. When you finish changing the settings for the selected profile, click the

[OK] button.

D A confirmation message appears.

If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.

When you click the [Yes] button, the modified settings are overwritten and the profile switches to the one you selected from the [Profile] drop-down list. When you click the [No] button, the modified settings are canceled and the profile switches to the one you selected from the [Profile] drop-down list.

5. To overwrite the profile, click the [Yes] button. To save the settings as

"Standard", click the [No] button.

The confirmation message does not appear when the [Standard] profile is selected in step

Configuring ScanSnap Manager (for Windows Users)

Renaming Profiles

1. Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The [ScanSnap Manager - Profile Management] dialog box appears.

z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use

Quick Menu] check box in the ScanSnap setup dialog box.

z You can also display the [ScanSnap Manager - Profile Management] dialog box by

selecting [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Rename] button.

D The [Rename] dialog box appears.

The [Standard] profile cannot be renamed.

Configuring ScanSnap Manager (for Windows Users)

3. Type in a new name, and click the [OK] button.

D The profile is renamed.

4. Click the [Close] button to close the [ScanSnap Manager - Profile

Management] dialog box.

Configuring ScanSnap Manager (for Windows Users)

Deleting Profiles

1. Select [Profile Management] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The [ScanSnap Manager - Profile Management] dialog box appears.

z If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use

Quick Menu] check box in the ScanSnap setup dialog box.

z You can also display the [ScanSnap Manager - Profile Management] dialog box by

selecting [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box.

2. Select a profile and click the [Delete] button.

The [Standard] profile cannot be deleted.

D The [Delete Profile] dialog box appears.

3. Click the [Yes] button.

D The selected profile is deleted.

4. Click the [Close] button to close the [ScanSnap Manager - Profile

Management] dialog box.

Configuring ScanSnap Manager (for Windows Users)

Active

Not active

■ Automatic Linkage with Applications

When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows:

z ScanSnap Organizer

Scanned image is displayed in ScanSnap Organizer.

z CardMinder

Scanned image is displayed in CardMinder.

z Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later

recommended/bundled model or sold separately) Scanned image is saved in a binder in Rack2-Filer.

z Scan to Mobile (*)

Scanned image is sent to a mobile device.

* : Automatic linkage is available only when the application is active.

There are two modes for automatic linkage.

zLink when one of the above applications is active (recommended)

When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the

application’s dialog box brought to front and selected on taskbar), performing a scan by

pressing the [Scan] button automatically starts the linkage between ScanSnap Manager

and the active application.

The example above shows ScanSnap Manager automatically linking with ScanSnap

Organizer in when ScanSnap Organizer’s main window is in front (active).

Configuring ScanSnap Manager (for Windows Users)

When ScanSnap Organizer is automatically interacting

with ScanSnap Manager

zAlways link when one of the above applications is running

When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application

specified for [Application] in the [Application] tab in the ScanSnap dialog box

automatically switches to the running application. The application will automatically link

with ScanSnap Manager even when the application window is minimized or not

displayed in the front. The linkage between the application and ScanSnap Manager

automatically ends once you exit the application.

When more than one application is running at the same time, priority will be given in the

following order:

- CardMinder

- ScanSnap Organizer

- Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately)

When the Quick Menu is disabled, the name of the interacting application on the Left-

Click Menu is followed by "is interacting".

z When ScanSnap Manager automatically links with CardMinder, business cards are

scanned with the current settings. If there are some settings that are not supported by CardMinder, defaults settings are used. For details about CardMinder default settings, refer to the ScanSnap Manager Help.

z ScanSnap Manager links with CardMinder only when the document is of business

card size. When documents in other sizes are scanned, the following error message appears.

Configuring ScanSnap Manager (for Windows Users)

Changing Automatic Linkage Mode

Change automatic linkage mode options in the following procedure.

1. Select [Help] → [Preferences] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The [ScanSnap Manager - Preferences] dialog box appears.

2. Select the automatic linkage mode in the [Automatic Linkage] tab.

3. Click the [OK] button to close the [ScanSnap Manager - Preferences]

dialog box.

D Application will link with ScanSnap Manager using the linkage mode you selected.

Configuring ScanSnap Manager (for Windows Users)

■ ScanSnap's Communication Status

If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap.

zWhen the ScanSnap is on

Power cable connection

USB bus power cable connection

zWhen the ScanSnap is off

To disable notifications of the ScanSnap’s communication status, click the pop-up balloon and clear the [Notify of the communication status] check box in the [ScanSnap Manager - Preferences] dialog box that appears.

Configuring ScanSnap Manager (for Windows Users)

Receiving or hiding the ScanSnap's communication status notifications

You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure.

1. Select [Help] → [Preferences] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Status Display] tab, either select or clear the [Notify of the

communication status] check box.

If you select the [Notify of the communication status] check box, you will be notified of

the communication status in conjunction with the ScanSnap being turned ON/OFF.

If you clear the [Notify of the communication status] check box, you will not be notified of

the communication status.

3. Click the [OK] button to close the [ScanSnap Manager - Preferences]

dialog box.

Configuring ScanSnap Manager (for Windows Users)

■ Showing the Scanning Progress

When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following:

z Scan status z Scan settings z Saved z Preview

Also, note that you can stop scanning by clicking the [Stop] button in the [ScanSnap Manager

- Image scanning and file saving] dialog box. For details about how to stop scanning, refer to "Stopping the Scan" (page 71).

The [ScanSnap Manager - Image scanning and file saving] dialog box closes automatically after saving the scanned image of the last page scanned.

Configuring ScanSnap Manager (for Windows Users)

Hiding the Scanning Progress Status

You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure.

1. Select [Help] → [Preferences] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu" (page 58).

D The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Status Display] tab, clear the [Show the scan progress status

(recommended)] check box.

3. Click the [OK] button to close the [ScanSnap Manager - Preferences]

dialog box.

D The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from

next scanning on.

When the scanning progress status dialog box is hidden, the ScanSnap Manager icon

alternates between and .

Actions

The ScanSnap has functions useful in your office work available as Actions. Actions allow you to:

zShare the scanned document files with others.

Save the scanned image directly in a shared folder on a network after scanning, share

the scanned image with others and inform them of the destination folder path by an e-

mail message automatically created with the path stated.

zSend document files to participants of a meeting via e-mail.

Send an e-mail message to others with the scanned image file attached.

zUse a printer rather than a copy machine to make copies of documents.

Print the scanned image with a printer.

Actions (for Windows Users)

zConvert catalogs and pamphlets into digital data and save them.

Save scanned images of catalogs and pamphlets directly into your Pictures folder.

zQuote text from your paper documents when you do not want to type it.

Have the scanned image text recognized and converted into a Word, Excel, or

PowerPoint document.

zFile and organize a large number of business cards.

Store and manage business cards in CardMinder.

zShare the scanned document files through linkage with SharePoint.

Save the scanned image in SharePoint and Office Live.

zConvert your paper documents into digital data to conveniently

organize them.

Save the scanned image directly in Rack2- Filer to manage and organize it.

zManage scanned documents through linkage with Evernote.

Save PDF files in Evernote and access them easily anytime, anywhere.

zManage handwritten notes through linkage with Evernote.

Save JPEG files in Evernote and access them easily anytime, anywhere.

zManage scanned documents through linkage with Google Docs.

Save PDF files in Google Docs and access them easily anytime, anywhere.

zManage scanned documents through linkage with Salesforce Chatter.

Post scanned image files to Salesforce Chatter and manage them with Salesforce

CRM.

Actions (for Windows Users)

zSave scanned documents to a mobile device.

Scanned image file is saved to a connected mobile device. You can access the saved

files through linkage with an application that can view PDF or JPEG files.

The following are explanations on how to use Actions.

■ Saving Data in a Specified Folder

This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others. In addition, you can inform others of the destination folder path by an e-mail message automatically created with the path stated.

Actions (for Windows Users)

The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program. In this case, contact the manufacturer of the e-mail software. Configure e-mail program settings in the following procedure.

Windows 7/Windows Vista

1. Select [Start] menu → [Default Programs] → [Set your default programs]. D The [Set your default programs] dialog box appears.

2. Select an e-mail program to link with ScanSnap Manager from [Programs].

3. Select [Set this program as default] and click the [OK] button.

Windows XP/Windows 2000

The e-mail program selected in Internet Explorer [Tools] menu → [Internet Options] → the [Programs] tab → [E-mail] drop-down list is used to link with ScanSnap Manager. If no e-mail program is selected, select an e-mail program to link with ScanSnap Manager in the [E-mail] drop-down list. E-mail programs that cannot be selected here cannot be set to link with ScanSnap Manager.

Tested e-mail programs

- Windows Live Mail

- Windows Mail (Windows Vista)

- Outlook 2010 / 2007 / 2003

- Outlook Express 6

- Thunderbird version 3.1

For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu, refer to the following:

z Using the Quick Menu (→ page 98) z Without Using the Quick Menu (→ page 101)

Actions (for Windows Users)

Using the Quick Menu

To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick

Menu" (page 62).

1. Load a document in the ScanSnap.

For details about how to load documents, refer to "How to Load Documents" (page 30).

2. Press the [Scan] button on the ScanSnap to start a scan.

D The Quick Menu appears when the scanning is completed.

3. Click the [Scan to Folder] icon.

D The [Scan to Folder] dialog box appears.

Actions (for Windows Users)

Preview

4. Check the scanned image in the preview area.

In the [Scan to Folder] dialog box, you can change files names, destination folders, and

specify whether to state a path to a destination folder in an e-mail message to notify

others.

For details about the [Scan to Folder] dialog box, refer to the ScanSnap Manager Help.

Actions (for Windows Users)

5. Click the [Save] button.

D The scanned image file is saved in the specified folder. D When you select the [State a path to a destination folder in an E-mail message]

check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.

z You cannot start scanning after the Quick Menu is displayed and before the [Scan to

Folder] dialog box is closed. Close the [Scan to Folder] dialog box before scanning the next document.

z Do not move, delete, or rename scanned image in other applications after the Quick

Menu is displayed and before the [Scan to Folder] dialog box is closed.

100

Fujitsu SCANSNAP S1300 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

■ About This Manual

Contents

ScanSnap Overview

Features of the ScanSnap

Parts and Functions

■ Front

■ Back

System Requirements

■ Windows

■ Mac OS

Turning the ScanSnap ON/OFF

Documents for Scanning

Standard office paper, postcards, business cards

Picture postcards

How to Load Documents

Scanning Operation Flow

Installing the Software

Bundled Software Overview

Installing in Windows

■ How to Install the Software

■ ScanSnap Software

■ Evernote for Windows

■ Scan to Microsoft SharePoint

■ Trial Software

Installing in Mac OS

■ How to Install the Software

■ ScanSnap Software

■ Evernote for Mac

Using the ScanSnap (for Windows Users)

ScanSnap Manager Icon and Operations

■ Right-Click Menu

■ Left-Click Menu

How to Perform a Scan

■ Preparation

■ Using the Quick Menu

■ Without Using the Quick Menu

■ Stopping the Scan

■ Finishing ScanSnap Operation

Configuring ScanSnap Manager

■ Quick Menu Settings

■ How to Configure Scan Settings

■ Profile Management

■ Automatic Linkage with Applications

■ ScanSnap's Communication Status

■ Showing the Scanning Progress

Actions

■ Saving Data in a Specified Folder