Fujitsu CardMinder User Manual

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P3PC-E527-02EN

CardMinder

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ScanSnap! User’s Guide

INTRODUCTION

■ About This Manual

This manual describes the use of CardMinder for ScanSnap! application as follows.

1) About CardMinder (A quick look at CardMinder)

2) Configuring Before Scanning (Setting options before scanning)

3) Scanning and Exporting Business Card Data (Basic procedures for common scanning tasks)

4) Business Card Data Handling (Maintaining and using your Business Card database)

5) Correction of Recognized Character data (Correcting the recognized data in a Business card)

6) Setting Preferences (Setting CardMinder preferences)

7) Troubleshooting (Detecting and fixing CardMinder errors)

8) Index

Additional information about ScanSnap! fi-4110EOX2 can be found in:

ScanSnap! fi-4110EOX2 Operator’s Guide ScanSnap! fi-4110EOX2 Getting Started Guide

■ Note, Liability

READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE USING THIS PRODUCT. IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS OR BYSTANDERS. While all efforts have been made to ensure the accuracy of all information in this manual, PFU LIMITED assumes no liability to any party for any damage caused by errors or omissions or by statements of any kind in this manual, its updates or supplements, whether such errors are omissions or statements resulting from negligence, accidents, or any other cause. PFU LIMITED further assumes no liability arising from the application or use of any product or system described herein; nor any liability for incidental or consequential damages arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the information contained herein, whether expressed, implied, or statutory. PFU LIMITED reserves the right to make changes to any products herein, to improve reliability, function, or design, without further notice and without obligation.

CardMinder for ScanSnap! User’s Guide i

Use in High-safety Applications

This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications. It has not been designed and manufactured for use in applications (simply called "high-safety applications" from here on) that directly involve serious danger to life and health when an extremely high degree of safety is required, for example, in the control of nuclear reactions at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation control in mass-transport systems, medical equipment for sustaining life, and missile firing control in weapons systems, and when provisionally the safety in question is not ensured. The user should use this product without adopting measures for ensuring safety in such highsafety applications. PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high-safety applications, and for any claims or compensation for damages by the user or a third party.

■ Trademarks

PFU is a registered trademark of PFU Limited. ScanSnap! and CardMinder are trademarks of PFU LIMITED. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation of the United States and/or other countries. ISIS is a registered trademark of Pixel Translations, A Division of Actionpoint Inc. Adobe and the Adobe logo as well as Acrobat and the Acrobat Logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Other product names referred to in this manual are registered trademarks or trademarks of respective companies.

CardMinder for ScanSnap! User’s Guide ii

How Trademarks Are Indicated In This Manual

CardMinder for ScanSnap! application is abbreviated as CardMinder. References to operating systems (OS) are indicated as follows: Windows 98: Refers to Microsoft® Windows® 98 operating system. Windows Me: Refers to Refers to Microsoft® Windows® Millennium Edition operating system. Windows 2000: Refers to Microsoft® Windows® 2000 Professional operating Windows XP: Refers to Microsoft® Windows® XP Professional operating system, and Microsoft® Windows® XP Home Edition operating system. Where there is no distinction between the different versions of the above operating system, the general term "Windows® is used.

• The contents of this manual may be revised without prior notice.

• We are unaccountable for any damages or passive damages from the use of this

equipment or this manual and any compensation of third party.

No part of this manual may be reproduced in any form without permission.

CardMinder for ScanSnap! User’s Guide iii

CONTENTS

INTRODUCTION ............................................................................................ i

■ About This Manual ................................................................. i

■ Note, Liability .......................................................................... i

■ Trademarks ............................................................................ ii

Chapter1 About CardMinder ................................................... 1

1.1 About CardMinder .............................................................. 2

1.2 Features of CardMinder ..................................................... 3

1.3 Flow of Operation ............................................................... 4

1.4 Measurement Windows...................................................... 5

Main window ......................................................................................... 5

Finder window....................................................................................... 7

Chapter2 Configuring Before Scanning ................................ 8

Chapter3 Scanning and Exporting the Business Card Data

.................................................................................. 9

Chapter4 Business Card Data Handling .............................. 15

4.1 Data search by character string and hot key ................. 16

4.2 Deleting the data from [Inbox] / [Exported] tab ............. 17

4.3 Deleting data from [Trash] ............................................... 18

CardMinder for ScanSnap! User’s Guide iv

4.4 Restoring the data from Trash ........................................ 19

4.5 Extracting the image data ................................................ 21

4.6 Data search by entering keyword ................................... 23

Chapter5 Correction of Recognized Character Data .......... 24

5.1 Recognition of all characters at once............................. 25

5.2 Recognition using Rectangle Selection ......................... 26

5.3 Keyword Recognition using Rectangle Area Selection 28

5.4 Data Correction by Manual Entry .................................... 30

Chapter6 Setting Preferences...............................................32

6.1 Data control settings........................................................ 33

6.2 Export item settings ......................................................... 35

Chapter7 Troubleshooting .................................................... 36

INDEX .......................................................................................................... 38

CardMinder for ScanSnap! User’s Guide v

Chapter1

About CardMinder

This chapter describes features and basic operations of CardMinderTM.

1.1 About CardMinder................................................................................................... 2

1.2 Features of CardMinder.......................................................................................... 3

1.3 Flow of Operation ................................................................................................... 4

1.4 Measurement Windows .......................................................................................... 5

Main window .......................................................................................................... 5

Finder window........................................................................................................ 7

CardMinder for ScanSnap! User’s Guide 1

1.1 About CardMinder

CardMinder is included with your ScanSnap! color duplex scanner. CardMinder provides a quick scanning, image recognition and database storage solution for all your office scanning needs. Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM (Personal Information Manager), CardMinder can

• Scan business card(s) and save the image data.

• Recognize the characters on the business card, and send the character data to a PIM (Personal

Information Manager).

• Easily find data on a business card using simple keyword searches.

Image data

1.1 About CardMinder

About CardMinder

CardMinder window:

Recognized data

Recognized characters

PIM window (Microsoft® Outlook® for example):

CardMinder ScanSnap! User’s Guide 2

1.2 Features of CardMinder

CardMinder has the following features.

• Scans front side or both sides of the business cards just by pressing a button on the scanner

• You can capture Memos on business cards to be reviewed later

• Recognizes characters on business cards and creates keywords automatically for fields like Full

Name or Company.

Keywords: Full Name

Company Department Job title ZIP / Postal codes Address Phone number Fax number Mobile phone E-mail Web site address Memo Save date

• Exports recognized data to PIMs (Personal Information Manager)

Supported Applications: Microsoft® Outlook®

Outlook Express

ACT!

GoldMine® CSV (Excel)

• Searches business cards quickly by Full Name or Company

1.2 Features of CardMinder

About CardMinder

CardMinder ScanSnap! User’s Guide 3

1.3 Flow of Operation

You can start using CardMinder by:

Selecting

• An application where the data is to be exported (See Chapter 2)

1.3 Flow of Operation

Scanning and recognizing a business card (See Chapter 3)

• Insert the business card(s) into the ADF Paper Chute.

• Press a button on the scanner.

⇒ Scanned and recognized data will be shown

in Main window.

Exporting the data (See Chapter 3)

• Select the data in [Inbox] tab.

• Click an icon.

About CardMinder

Common Daily Tasks

Maintaining the data (See Chapter 4)

• Select the data in [Inbox] or [Exported] tab.

• Click menu to:

Search (See Section 4.1) Delete from [Inbox] or [Exported] tabs (See Section 4.2) Delete from [Trash] tab (See Section 4.3) Restore (See Section 4.4)

Extracting the data (See Section 4.5)

• Select data from [Inbox] or [Exported] tab.

• Drag and drop the image data to extract.

CardMinder ScanSnap! User’s Guide 4

1.4 Measurement Windows

There are two measurement windows in CardMinder.

1.4 Measurement Windows

■ Main window

Command Toolbar

Shows icons for often-used commands.

Mode tabs

Displays data in each mode.

About CardMinder

Image Toolbar

Shows buttons used to adjust the image display in Image View.

Image View

Displays the image of business card selected from Data List View.

Data List View

Lists the business card data

Recognition Result / Correction View

Displays recognized data, and is used for data correction.

Status bar

Help for menus or buttons.

CardMinder ScanSnap! User’s Guide 5

Icon / Display Function

Command toolbar

1.4 Measurement Windows

Starts Scanning of business card(s) using ScanSnap!.

Activates recognition of the business card selected in Data List View. Only characters on front side of the business card are recognized. Automatically displays the recognition result in Recognition / Correction View.

Exports the business card data to an application. The data is moved from [Inbox] tab to the [Exported] tab. The icon at the left shows Microsoft Outlook. Refer to Section 2 to specify other applications.

The height of the image is adjusted to fit the height of image display view.

The width of the image is adjusted to fit the width of image display view.

About CardMinder

Image toolbar

The height or width of the image is adjusted to fit the height or width of the image display view.

Image size is increased.

Image size is decreased.

Rotates the image 90 degrees clockwise. Clicking [▼] allows a rotation angle setting.

Displays front side image

Displays back side image. If back side image does not exist, [No Image] is shown.

Displays front and back side images together. The display method of front and back image can be adjusted by clicking [View] menu, [Show duplex image] menu and its submenus. Left side (or Upper side) of the Image View shows front side of the business card. Right side (or Lower side) of the Image View shows back side of the business card. If back side image does not exit, [No Image] is shown.

Swaps front and back side of Image. The same result is obtained by clicking [View] menu and [Swap data (front and back)] submenu.

Mode tabs

[Inbox] tab

[Exported] tab

[Trash] tab Data that has been sent to the Trash is displayed here.

Data that has been scanned but not exported to an application is displayed in this tab.

Data that has exported to an application is displayed in this tab.

CardMinder ScanSnap! User’s Guide 6

■ Finder window

This window appears when a data search is activated from an application.

Image Toolbar

Shows buttons to adjust image display in Image View.

1.4 Measurement Windows

About CardMinder

Data List View

Lists searched business card data. This view is not shown when there is only one item.

Icon / Display Function

Moves image of business card when the image is dragged.

Image size is increased so that clicked point is the center of expansion.

Image size is decreased so that clicked point is the center of scaling down.

Displays front side image

Displays back side image. If back side image does not exist,

Image toolbar

this icon is enabled.

Previous business card is shown.

Next business card is shown.

Image View

Displays the image of the business card selected in Data List View.

Displays first business card data

Displays last business card data

Current business card image and data are shown on the main window.

CardMinder ScanSnap! User’s Guide 7

Chapter2

Configuring Before Scanning

This chapter describes the settings required to use CardMinderTM and how to change the PIM application selection.

1. Click [Start] in the desktop. Click [Program], [CardMinder] and [CardMinder] again from submenus.

⇒ Main window of CardMinder appears.

2. Click [File] in menu bar and click [Export to] in submenus.

⇒ A list of PIM applications appears. A check mark by an item indicates the currently

selected of application.

Main window:

3. Click an application to which you want to export business card data.

• You can choose only one application. When you change the application, a

HINT

new icon appears in Main window of CardMinder.

• If you choose CSV (Excel) from the list, also specify the file name and file

folder. (See HINT:page. 14)

CardMinder for ScanSnap! User’s Guide 8

Chapter3

Scanning and Exporting the Business Card Data

This chapter describes the procedures for scanning and exporting the data. If you are sure that Step 1 to Step 3 are correct, you can start from Step 4 immediately.

1. Right-click an icon in task bar. And select [Setting...] in menu items.

Click here second

Click here first

⇒ The window [ScanSnap! Monitor - Scan and Save Settings] opens.

2. Click a tab [Application], find a menu [CardMinder] in a combo box of [Application], then click it.

CardMinder for ScanSnap! User’s Guide 9

3. Click [OK] button.

⇒ The window [ScanSnap! Monitor - Scan and Save Settings] closes.

4. Insert the business card into the ScanSnap! scanner.

Set card with the short side fed first so that the front of the card is facing the ADF paper chute. The front side is the side where the name is printed. Note that you can insert a batch of business cards together.

Set front side down

ADF paper chute

Buttons

Power Lamp

plex

5. Press (for Duplex scanning) or (for Simplex scanning) button on the scanner

Duplex

of ScanSnap!.

⇒ Scanning starts. The power lamp on the scanner blinks, and the following window opens

to show the scanning status.

Scanning and Exporting the Business Card Data

CardMinder for ScanSnap! User’s Guide 10

ATTENTION

• Instead of pressing above button, you can start scanning by clicking [File] in

menu, and clicking [Scan from ScanSnap!].

• The scan settings for CardMinder are same as ScanSnap!. See ScanSnap! fi-

4110EOX2 Operator’s Guide for these settings.

• You can also start scanning by clicking in Main window of CardMinder. In this

case, the following scan setting is applied regardless of the setting in ScanSnap!.

Resolution mode: Best Color mode: Color Scanning mode: Duplex

Compression: Low This method of scanning may be useful when ScanSnap has been configured for documents other than business cards. <Procedure>

1. Click [Start] in the desktop and click [Programs], [CardMinder] and [CardMinder] again from submenus.

⇒ Main window of CardMinder opens.

2. Configure the business card as described in Step 4 above.

3. Click the Scan icon in a toolbar.

⇒ Duplex scanning starts.

Scanning and Exporting the Business Card Data

CardMinder for ScanSnap! User’s Guide 11

6. After scanning, the Main window [Inbox] appears. Click on a business card in the Data list and verify the recognized result for the front image. You can correct recognized data here (See Chapter 5).

Main window:

HINT

Front side

Data list

• This example shows both image sides. (See Section 1.4) The display mode

can be adjusted by clicking [View] in menu bar, and clicking [Show two sided image] and its submenus.

• If you check the column "Register Card Information automatically" in the pref-

erence setting window, you can immediately save the data without confirming the recognized result. (See Section 6.1) This setting is not recommended because a wrong name or company can enter your database without confirmation.

Backside

Recognized data

Scanning and Exporting the Business Card Data

7. Select the data which you want to export.

You can add to the selection by clicking on the item while pressing the [Shift] or [Ctrl] key.

CardMinder for ScanSnap! User’s Guide 12

8. The following steps show an example using Microsoft® Outlook®. Click the [Microsoft Outlook] icon on the toolbar.

Main window:

⇒ The data selected in Step 7 is exported to Microsoft® Outlook®. The data is then erased

from [Inbox] and added to [Exported].

You can confirm the export by activating Microsoft® Outlook®, and opening [Contacts] folder as follows.

HINT

Export can also be activated by clicking [File] in menu bar, and clicking [Export] in submenus.

Scanning and Exporting the Business Card Data

CardMinder for ScanSnap! User’s Guide 13

HINT

• For Outlook Express, ACT!

the same.

• When exporting data to CSV (Excel), click the [CSV (Excel)] icon and specify

a file name and file folder for Excel to save data.

or GoldMine®, only the Icon changes. The methods are

Scanning and Exporting the Business Card Data

CardMinder for ScanSnap! User’s Guide 14

Chapter4

Business Card Data Handling

This chapter describes how to search, delete, restore and extract data items from a business card.

4.1 Data search by character string and hot key ..................................................... 16

4.2 Deleting the data from [Inbox] / [Exported] tab.................................................. 17

4.3 Deleting data from [Trash] ................................................................................... 18

4.4 Restoring the data from Trash............................................................................. 19

4.5 Extracting the image data .................................................................................... 21

4.6 Data search by entering keyword........................................................................ 23

CardMinder for ScanSnap! User’s Guide 15

4.1 Data search by character string and hot key

1. Select a character string of a name or a company in some document, and press the hot key (Alt+F3). CardMinder will then automatically start searching.

⇒ The Finder window opens if the selected character string matches the CardMinder data-

base.

HINT

Business Card Data Handling

• Default setting for the hot key is Alt+F3. If you want to change the hot key,

refer to Section 6.1.

• If the searching fails, Finder window may appear (See setting [Action] in Sec-

tion 6.1), but no image on it. You can enter a keyword in [Search Text] column, and continue searching.

CardMinder for ScanSnap! User’s Guide 16

4.2 Deleting the data from [Inbox] / [Exported] tab

A method to delete the data from [Inbox] or [Exported] tab is as follows. The data is sent to [Trash].

1. Open CardMinder with [Inbox] or [Exported] selected. Select the data which you want to delete.

You can add to the selection by clicking the data while pressing the [Shift] or [Ctrl] key.

Main window:

2. Press [Delete] key, or click [Edit] in menu bar and then click [Delete].

Main window:

⇒ The Selected data is sent from the [Inbox] or [Exported] tab to the [Trash]. If you want to

restore data from the Trash, see Section 4.4.

Business Card Data Handling

CardMinder for ScanSnap! User’s Guide 17

4.3 Deleting data from [Trash]

A method to permanently delete data in the Trash follows. The data is permanently deleted and cannot be restored by the procedure in Section 4.4.

1. Open CardMinder with [Trash] tab selected. Select the data which you want to delete. You can add to the selection by clicking on the data while pressing [Shift] or [Ctrl] key.

Main window:

4.3 Deleting data from [Trash]

2. Press [Delete] key, or Click [Edit] in menu bar and click [Delete].

ATTENTION

The data is permanently deleted by this method.

Main window:

Business Card Data Handling

⇒ All data in [Trash] tab is deleted from the CardMinder database.

CardMinder for ScanSnap! User’s Guide 18

4.4 Restoring the data from Trash

A method to restore the data from the [Trash] is as follows. Restored data is moved to [Inbox] or [Exported] to the original location.

1. Open CardMinder with [Trash] tab selected.

⇒ Deleted data is shown in the window.

Main window:

2. Select items that you want to restore from [Trash] tab.

You can add to the selection by clicking on the data item while pressing [Shift] or [Ctrl] key.

Main window:

Select the data

HINT

Business Card Data Handling

The data deleted from [Trash] tab cannot be restored.

CardMinder for ScanSnap! User’s Guide 19

4.4 Restoring the data from Trash

3. Click [Edit] in menu bar, and click [Undo] in submenus.

Main window:

⇒ Selected data moves from [Trash] to [Inbox] or [Exported] tab.

Business Card Data Handling

CardMinder for ScanSnap! User’s Guide 20

4.5 Extracting the image data

You extract a business card image data using CardMinder, and attach it to your e-mails as follows.

1. Select which data you want to extract by using the search method described in Section

4.1.

Main window:

Select the data

4.5 Extracting the image data

Business Card Data Handling

CardMinder for ScanSnap! User’s Guide 21

4.5 Extracting the image data

2. Drag a business card image from the CardMinder window to any folder in Explorer or to your Desktop.

If both sides of the card are displayed, only one side can be dragged at a time

HINT

⇒ An image of the business card is created where you drop it.

3. You can attach the image file(s) to your e-mail using your favorite mailing software.

Business Card Data Handling

CardMinder for ScanSnap! User’s Guide 22

4.6 Data search by entering keyword

A method to search the data by entering a keyword is as follows.

1. Open CardMinder, and click [Edit] in menu bar and then click [Find].

Main window:

2. Following [Find] dialog box may appear, Enter a Name or a Company in column [Find what], Then click [Find] button.

⇒ Searched business card data will be displayed on Main window. If searching fails, a mes-

sage [End of SEarch] appears on the screen.

The [Find] dialog box may keep staying on the screen for further searching.

Find dialog box:

[Direction] setting

HINT

Back: Earlier business card data than currently displayed data is searched. Front: Later business card data than currently displayed data is searched.

Business Card Data Handling

CardMinder for ScanSnap! User’s Guide 23

Chapter5

Correction of Recognized Character Data

As the recognition cannot be perfect for all business cards, some revision of the recognized results may be necessary. This chapter describes how to correct the recognition results.

Some notice before data correction:

• If the orientation of the characters in the front side are incorrect, correct the orientation by click-

ing as shown Section 1.4. Then try again.

• If front side of the business card is shown in right side (or lower side) of the Image View win-

dow, swap the images by clicking , and try the recognizing again (See Section 5.1).

• If a photo or logo is near the character a miss-recognition may occur. In this case, exclude the

image area by using the rectangle selection method (Section 5.2 or 5.3), and try recognition again.

• If character recognition still does not succeed, enter the correct character(s) manually.

ATTENTION

5.1 Recognition of all characters at once ................................................................. 25

5.2 Recognition using Rectangle Selection ............................................................. 26

• The items to be recognized can be changed. See Section 6.2.

• Good OCR(Optical Character Recognition) are dependent on:

1. The placement of the text on the business card

2. The font size used for the text.

3. The style of font used.

4. The condition of the business card.

5. Other factors may also apply.

• Only English is supported for business card recognition.

5.3 Keyword Recognition using Rectangle Area Selection .................................... 28

5.4 Data Correction by Manual Entry ........................................................................ 30

CardMinder for ScanSnap! User’s Guide 24

5.1 Recognition of all characters at once

The data in [Inbox] and [Exported] tabs can be corrected using the same method. Correction of data from the [Inbox] is described below.

1. Select items that you want to recognize from [Inbox] tab.

Main window:

Select the data

Front side

Characters only from the front side image can be recognized.

HINT

2. Click [Recognition] icon in toolbar.

Main window:

Backside

Recognized data

Correction of Recognized Character Data

⇒ All characters are recognized. Old recognition data is replaced by the new data.

CardMinder for ScanSnap! User’s Guide 25

5.2 Recognition using Rectangle Selection

The data in both the [Inbox] and [Exported] tabs can be corrected using this same method.

1. Select items that you want to recognize from [Inbox] tab.

Main window:

Select the data

Front side Backside

Recognized data

Characters only in front side image can be recognized.

HINT

2. Select the area to recognize on the front side image by using your mouse as shown below.

Correction of Recognized Character Data

CardMinder for ScanSnap! User’s Guide 26

5.2 Recognition using Rectangle Selection

3. Click [Recognition] button in toolbar.

Main window:

⇒ All characters are recognized. Old recognition data is substituted by the new data.

Correction of Recognized Character Data

CardMinder for ScanSnap! User’s Guide 27

5.3 Keyword Recognition using Rectangle Area Selection

This Section describes the recognition of keywords selected using a rectangle area. The data in [Inbox] and [Exported] tabs can be corrected in the same method.

1. Select items that you want to recognize from [Inbox] tab.

Main window:

Select the data

Front side Backside

Recognized data

Characters only in front side image can be recognized.

HINT

2. Specify the trimming area for recognition of front side image by mouse as shown below. Following is an example of [Company] correction.

Correction of Recognized Character Data

CardMinder for ScanSnap! User’s Guide 28

5.3 Keyword Recognition using Rectangle Area Selection

3. Click the [Company] button located in the lower area of Main window.

⇒ The data in a clicked column is recognized. Old recognition data is replaced by the new

data.

Other columns than [Company] can be corrected using the method above.

HINT

Correction of Recognized Character Data

CardMinder for ScanSnap! User’s Guide 29

5.4 Data Correction by Manual Entry

The data in [Inbox] and [Exported] tabs can be corrected using the same method. Data correction for [Inbox] tab is described in this example.

1. Select items that you want to recognize from [Inbox] tab.

Main window:

Select the data

Front side

Characters only in front side image can recognized.

HINT

2. Click on the text you want to correct.

Following is an example of Full Name correction.

Backside

Recognized data

Correction of Recognized Character Data

⇒ A cursor appears in the clicked column.

CardMinder for ScanSnap! User’s Guide 30

Other columns than [Full Name] can be corrected using a similar method.

HINT

3. Enter correct Full Name from your keyboard.

5.4 Data Correction by Manual Entry

Correction of Recognized Character Data

CardMinder for ScanSnap! User’s Guide 31

Chapter6

Setting Preferences

This chapter describes how to set CardMinderTM preferences.

6.1 Data control settings ............................................................................................ 33

6.2 Export item settings ............................................................................................. 35

CardMinder for ScanSnap! User’s Guide 32

6.1 Data control settings

Following preference for data control can be set in this Section.

• Display or not display a confirmation window for the recognition result.

• Hot key setting for searching.

• CardMinder Database file folder path name.

1. In Main window, click [Tool] in a menu bar, and click [Settings...].

Main window:

⇒ [Settings] dialog box appears.

2. Click [General] tab. Then specify your preference by referring the Hints below.

6.1 Data control settings

Setting Preferences

CardMinder ScanSnap! User’s Guide 33

HINT

6.1 Data control settings

• Setting [Action when image scan complete]

• Show CardMinder window

Displays the result of character recognition after scanning the business card.

• Export Business Card data automatically

The recognized data is immediately saved without displaying the recognized result. This is not recommended because a wrong name or company can enter your database.

• Setting [CardMinder Viewer]

• Hot key

A Hot key to activate searching after selecting a keyword displayed in other application software is specified by entering the key name in the column. Specifiable key name is one of the keys, [A] to [Z], [0] to [9], [F1] to [F12]. Also, the key(s) of [Ctrl], [Shift], [Alt] must appear in the beginning. These keys can be set:

[Ctrl]+[A], [Shift]+[Alt]+[0], [Ctrl]+[Shift]+[Alt]+[F1]

These keys cannot be set:

[9]+[F12], [Ctrl]+[Shift]

• Action

This box is checked as default. When checked, the Finder window appears even if the searching does not succeed. In this case no image is shown on Finder window. But you can enter a keyword in [Search Text] column, and continue searching.

• Setting [Database]

• Database file

The database file folder (Full path) of CardMinder can be specified using this setting.

When [Browse] is clicked, you can specify the Data save folder in the [Browse for Folder] dialog box.

As a default, CardMinder saves data to the C: drive. This setting may be useful when C: drive is nearly full and data saving to another drive is required.

Default setting of the folder is,

C:\Documents and Settings\<- Log-in User name->\Application Data\PFU\CardMinder\ENTRY\ENTRYDB.BID

, where <- Log-in User name-> is defined by your network system.

Setting Preferences

CardMinder ScanSnap! User’s Guide 34

6.2 Export item settings

The items selected in this section are displayed and recognized by the Main window of CardMinder, and exported to other application such as Microsoft Outlook.

1. In the Main window, click [Tool] in a menu bar, and click [Settings...].

Main window:

⇒ [Settings] dialog box appears.

2. Click [Export Item] tab. Then add check marks for the items you wish to export.

[Default] button resets the settings to default state.

6.2 Export item settings

HINT

Setting Preferences

The items, [Memo] and [Save date], are displayed in the Main window but not exported.

CardMinder ScanSnap! User’s Guide 35

Chapter7

Troubleshooting

This chapter describes the troubleshooting.

No Phenomena Please confirm,

1 Scanning does not

start

2 Scanned image of

the business card is not displayed in window.

3 The image is

scanned, however Full Name or Company etc. does not appear or incorrectly appear in Main window.

⇒ Please confirm following items

• Is ScanSnap! driver installed correctly?

Refer to Getting Started of ScanSnap!, and install the ScanSnap! driver correctly.

• Is the icon of ScanSnap! in task bar looks like ?

If so, set ScanSnap! Monitor by referring ScanSnap! Operator’s Guide, so that the icon of ScanSnap! Monitor becomes .

• Is the window, [ScanSnap! Monitor...] open? (See Chapter

3. Step 2) Scanning is disabled when the window, [ScanSnap! Monitor...] is open. Close the window.

• Is the scanner supported by ScanSnap!?

CardMinder does not support the scanning by other scanners than specified by ScanSnap!.

⇒ Is the business card scanned with front side up? The side

which has the name printed (Front side) should be set downward facing ADF paper chute.

⇒ Review and confirm the following items.

• Is the image of the characters aligned horizontally? If not,

correct the direction of the image by pressing , and press in a toolbar.

• Are front side and back side image switched?

The name should appear on front. Swap front and back side image by clicking , and pressing in a toolbar. (See Section 1.4 for button functions) Otherwise, try the recognition again by referring Chapter 5.

CardMinder for ScanSnap! User’s Guide 36

No Phenomena Please confirm,

4 Items incorrectly

recognized.

5 The items which

you want to recognize do not appear in window.

⇒ Confirm the following

• Is color of the characters

white with a dark background? Those characters cannot be recognized. Manually correct using your keyboard (See Section 5.4).

• Are several phone numbers

printed together as in the right example? These phone numbers cannot be recognized. Manually correct using your keyboard (See Section 5.4).

⇒ Click [Tool] menu and [Setting..] submenu in Main window.

Then click the [Export Item] tab. Add the checkmark next to the item you want to recognize and export. (See Section 6.2)

CardMinder User’s Guide 37

Troubleshooting

INDEX

[Action when image scan complete] ....... 34

Add selection

ADF paper chute

Alt+F3

Application

...................................................... 16

........................ 12, 17, 19, 25

..................................... 10

................................................ 8

Browse .................................................... 34

Button

...................................................... 10

CardMinder ............................................... 2

Character direction

....................................................... 10

Color

Command toolbar

.................................. 36

..................................... 5

[Default]

Default

Deleting data permanently

Deleting data temporarily

Displayed item

Displays result of recognition

Drag

Drop

................................................... 35

............................................... 16, 34

...................... 18

........................ 17

.........................................35

.................. 34

......................................................... 22

[Export] icon ..............................................6

[Export item]

Export item

[Exported] tab

Exporting data

Extracting image data

............................................35

..............................................35

............................................ 6

......................................... 13

.............................. 21

Configuring CardMinder

Confirmation window

Confirming data in application

Confirming recognition result

Correction by manual entry

CSV (Excel)

........................................ 8, 14

............................ 8

............................... 33

................. 13

.................. 12

..................... 30

Data correction ........................................ 24

Data list

Data list view

Data search by entering keyword

[Database]

Database file folder

................................................... 12

......................................... 5, 7

........... 23

............................................... 34

........................... 33, 34

[Find] .......................................................34

Finder window

Front side

Full Path

.........................................16

.................................... 10, 24, 36

..................................................34

Getting Started Guide ........................... i, 36

Hot key ........................................ 16, 33, 34

Image data not displayed ........................ 36

Image toolbar

Image view

........................................ 5, 7

............................................ 5, 7

Rectangle selection method

[Register Card Information automatically]

Resolution mode

Restoring data

.....................................10

......................................... 19

.................... 24

[Inbox] tab

................................................. 6

Keyword .................................................... 3

Main window ............................................. 5

Mode tab

................................................... 5

OCR .......................................................... 2

Operator’s Guide

Orientation of card

.........................................i

.................................. 24

PIM ............................................................ 2

Power Lamp

Preferences

............................................ 10

............................................. 32

Save data without confirming .................. 34

[Scan] icon

Scan setting

Scanning

Scanning not start

ScanSnap!

ScanSnap! driver

ScanSnap! icon

ScanSnap! Monitor

ScanSnap! scanner

Selection

Setting ScanSnap!

[Show two sided image]

Start scanning

Status bar

Super fine

........................................... 6, 10

............................................. 10

...................................................9

...................................36

.................................................2

.....................................36

.......................................36

..............................9, 36

........................... 10, 36

............................................... 16, 23

.................................................. 18

..................................... 9

.......................... 12

.........................................10

.................................................. 5

................................................ 10

Recognition at once ................................ 25

[Recognition] icon

Recognition item

Recognition item not shown

Recognition not correct

Recognition of an item

Recognition result/Correction view

Recognition using rectangle selection

Recognized result

Recognized result not displayed

......................... 6, 25, 27

..................................... 35

.................... 37

........................... 37

............................ 28

........... 5

.... 26

................................... 12

............. 36

CardMinder for ScanSnap! User’s Guide 39

Swapping images

Swapping sides

.................................... 24

.......................................36

[Trash] tab ................................................. 6

Trimming

........................................... 26, 28

White character on black background ..... 37

Wrong character

Wrong Phone number

......................................37

............................. 37

CardMinderTM for ScanSnap!TM User’s Guide

P3PC-E527-02EN

Date of issuance: June, 2003

Issuance responsibility: PFU LIMITED

z The contents of this manual are subject to change without notice. z PFU LIMITED assumes no liability for incidental or consequential

damages arising from the use of this Product, and any claims by a third party.

z Copying of the contents of this manual in whole or in part and

copying of the scanner application is forbidden under the copyright law.

Fujitsu CardMinder User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

■ About This Manual

■ Note, Liability

■ Trademarks

1.1 About CardMinder

1.2 Features of CardMinder

1.3 Flow of Operation

1.4 Measurement Windows

■ Main window

■ Finder window

4.1 Data search by character string and hot key

4.2 Deleting the data from [Inbox] / [Exported] tab

4.3 Deleting data from [Trash]

4.4 Restoring the data from Trash

4.5 Extracting the image data

4.6 Data search by entering keyword

5.1 Recognition of all characters at once

5.2 Recognition using Rectangle Selection

5.3 Keyword Recognition using Rectangle Area Selection

5.4 Data Correction by Manual Entry

6.1 Data control settings

6.2 Export item settings

INDEX