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Copyright © 2012 Foxit Corporation. All Rights Reserved.
No part of this document can be reproduced, transferred, distributed or stored in any format
without the prior written permission of Foxit.
Anti-Grain Geometry -Version 2.3
Copyright (C) 2002-2005 Maxim Shemanarev (http://www.antigrain.com) Permission to copy, use,
modify, sell and distribute this software is granted provided this copyright notice appears in all
copies. This software is provided "as is" without express or implied warranty, and with no claim
as to its suitability for any purpose.
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FOXIT CORPORATION LICENSE AGREEMENT FOR DESKTOP
SOFTWARE APPLICATIONS
IMPORTANT-READ CAREFULLY: This Foxit Corporation (“Foxit”) License Agreement ("License" or
“Agreement”) is a legal agreement between You (either an individual or an entity, who will be
referred to in this License as "You" or “Your”) and Foxit for the use of desktop software
applications, and which may include associated media, printed materials, and other components
and software modules including but not limited to drivers ("Product"). The Product also
includes any software updates and upgrades that Foxit may provide to You or make available to
You, or that You obtain after the date You obtain Your initial copy of the Product, to the extent
that such items are not accompanied by a separate license agreement or terms of use. BY
INSTALLING, COPYING, DOWNLOADING, ACCESSING OR OTHERWISE USING THE PRODUCT, YOU
AGREE TO BE BOUND BY THE TERMS OF THIS FOXIT LICENSE AGREEMENT. IF YOU DO NOT
AGREE TO THE TERMS OF THIS AGREEMENT YOU HAVE NO RIGHTS TO THE PRODUCT AND
SHOULD NOT INSTALL, COPY, DOWNLOAD, ACCESS OR USE THE PRODUCT.
The Product is protected by copyright laws as well as other intellectual property laws. The
Product is licensed and not sold.
1. GRANT OF LICENSE. Foxit grants You a non-exclusive, nontransferable license to install and use
the Product subject to all the terms and conditions set forth here within.
1.1. Single-Use Perpetual License. You may permit a single authorized end user to install
the Product on a single computer for use by that end user only. Remote access is not
permitted without the express written consent of Foxit.
1.2. Single-Use Term License. Same usage terms as the Single-Use Perpetual License.
The period of use is limited to a fixed duration at which the time the Product must be
deinstalled from the computer unless the license is renewed for an additional period of
time.
2. ADDITIONAL LIMITATIONS. You may not reverse engineer, decompile, or disassemble the
Product, except and only to the extent that it is expressly permitted by applicable law
notwithstanding this limitation. You may not rent, lease, lend or transfer the Product, or host
the Product for third parties without the express written consent of Foxit. The Product is
licensed as a single integral product; its component parts may not be separated for use on more
than one computer. The Product may include copy protection technology to prevent the
unauthorized copying of the Product or may require original media for use of the Product on the
computer. It is illegal to make unauthorized copies of the Product or to circumvent any copy
protection technology included in the Product. The software may not be resold either by Yo u or
a third party customer without the prior written permission of Foxit. All rights not expressly
granted to You are retained by Foxit.
2.1. Third Party Software. The Product may contain third party software that Foxit can
grant sublicense to use and which is also protected by copyright law and other applicable
laws.
2.2 RMS Enabled Document in the EULA
For any unique RMS Enabled Document, you may only deploy such RMS Enabled
Document to no more than two hundred (200) unique recipients without limits on the
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number of documents that are RMS Enabled. Notwithstanding anything herein to the
contrary, obtaining additional licenses to use PhantomPDF Express, PhantomPDF
Standard or PhantomPDF Business shall not increase the foregoing limits (that is, the
foregoing limits are the aggregate total limits regardless of how many additional licenses
to use PhantomPDF Express, PhantomPDF Standard or PhantomPDF Business you may
have obtained).
3. EDUCATIONAL USE. If the Product You have received with this Agreement is an Educational
Software Bundle (where the Product is received by virtue of Your participation in a Foxit program
designed for educational or research institutions, or is provided by Foxit to You under some other
arrangement), You are not entitled to use the Product unless You are an employee or student of
such educational institution. Educational Software Products may be used for educational and
research purposes only. Commercial and general production use of Educational Software
Products are specifically prohibited. The Product is provided under a Single-Use Term License as
described above. You may install one copy of the Product on one desktop computer in a
designated computer used for educational purposes under Your license agreement. Your
Educational license is granted for a period of one year, unless stated otherwise, from when the
Product license keys are made available to You. Your Educational license entitles You to email
and telephone support for up to two designated employees and product upgrades during the
term of Your license. You grant Foxit the right to use material created under such license for
marketing and advertising purposes.
4. SUPPORT, MAINTENANCE, AND UPGRADE PROTECTION TERMS AND CONDITIONS.
4.1. Term of Maintenance. Foxit agrees to provide Maintenance (as defined herein) to
You pursuant to the terms and conditions set forth herein provided that You pay the
Maintenance Fee for each Product for which Maintenance is desired and as further
described in Section 4.4 below. Maintenance will be provided for a period of one year,
unless otherwise agreed to by the parties in writing, from the date of purchase of the
Product (the “Initial Support and Maintenance Term”), and with renewals, annually from
the expiration date of the prior Support and Maintenance Term. Failure to renew
annual maintenance may result in You having to purchase a new license in order to
receive future versions of software and associated ongoing support and maintenance.
4.1.1. Maintenance Services. In exchange for the Maintenance Fee, Foxit agrees to
provide to You during the term of this Agreement support and maintenance (collectively
"Maintenance") as follows:
4.1.1.1 Support: Foxit will provide email and telephone support to You for
current versions of the Product. Foxit will investigate all of Your questions and
problems promptly. You agree to provide adequate information to Foxit to
assist in the investigation and to confirm that any problems have been resolved.
Foxit does not provide guaranteed response time but will make good faith effort
to answer emails and voice mails within twenty-four (24) hours or less during
weekdays, excluding holidays.
4.1.1.2. Maintenance: Foxit will supply to You, at no additional charge, any
improvements or modifications to the Product that Foxit makes generally
available as a minor release such as: 2.1, 2.2, 2.3 etc. Any such improvementsor
modifications shall become part of the Product for all purposes of this
Agreement.
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4.1.1.3. You acknowledge and agree that the Maintenance to be provided by
Foxit hereunder is limited to the most current version of the Product and the
immediately preceding version.
4.2. Term of Upgrade Protection. Foxit agrees to provide Upgrade Protection (as defined
herein) to You pursuant to the terms and conditions set forth herein provided that You
pay the Upgrade Protection Fee for each Product for which Upgrade Protection is desired
and as further described in Section 4.4 below. Upgrade Protection will be provided for a
period of one year, unless otherwise agreed to by the parties in writing, from the date of
purchase of the Product (the “Initial Upgrade Protection Term”), and with renewals,
annually from the expiration date of the prior Upgrade Protection Term. Failure to
renew annual Upgrade Protection may result in You having to purchase a new license in
order to receive future versions of software and associated ongoing Upgrade Protection.
4.2.1. Upgrade Protection Services. In exchange for the Upgrade Protection Fee, Foxit
agrees to provide to You during the term of this Agreement Upgrade Protection
(collectively "Upgrade Protection") as follows:
4.2.1.1. Support: Foxit will provide email and telephone support to You for
current versions of the Product. Foxit will investigate all of Your questions and
problems promptly. You agree to provide adequate information to Foxit to
assist in the investigation and to confirm that any problems have been resolved.
Foxit does not provide guaranteed response time but will make good faith effort
to answer emails and voice mails within twenty-four (24) hours or less during
weekdays, excluding holidays.
4.2.1.2. Maintenance: Foxit will supply to You, at no additional charge, any
improvements, upgrade, or modifications to the Product that Foxit makes
generally available. Any such improvements, upgrades, or modifications shall
become part of the Product for all purposes of this Agreement.
4.2.1.3. You acknowledge and agree that the Upgrade Protection Services to be
provided by Foxit hereunder is limited to the most current version of the
Product and the immediately preceding version.
4.3. Exclusions. Foxit’s obligation to provide Support is contingent upon proper use of the
Product and full compliance with this Agreement. Moreover, Foxit shall be under no
obligation to provide Support should such services be required due to (a) failure to
operate the Product within the systems requirements provided for the Product (b) any
modification or attempted modification of the Product by You or any third party or (C)
Your failure or refusal to implement Product changes recommended by.
4.4. Consideration. In payment of the Support, Maintenance and Upgrade Protection
services to be provided by Foxit hereunder, You shall pay Foxit, or its authorized agent,
the applicable fee for the Initial Support, Maintenance and Upgrade Protection Term as
indicated on the related invoice, receipt, purchase order, or other ordering document
("Support, Maintenance and Upgrade Protection Fee"). At the end of the Initial
Support, Maintenance and Upgrade Protection Term, or any subsequent Support,
Maintenance and Upgrade Protection Term, You may renew participation in Support,
Maintenance and Upgrade Protection services for additional annual term(s) provided You
(a) are current on all payments due to Foxit and (b) pay Foxit, or its authorized agent, the
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applicable renewal fee, which Foxit, or its authorized agent, shall invoice prior to the end
of the preceding term, unless terminated by You at least 30 days prior to the expiration
of the then current Support, Maintenance and Upgrade Protection Term. The Support,
Maintenance and Upgrade Protection Fee for renewal shall be equal to the Support,
Maintenance and Upgrade Protection Fee for the immediate preceding annual term plus
an increase by a percentage not to exceed the Consumer Price Index (CPI), as published
by the U.S. Department of Labor. In addition, Support, Maintenance and Upgrade
Protection shall be discontinued for any and all subsequent Support, Maintenance and
Upgrade Protection Terms for which You fail to pay Foxit the invoice within ten (10) days
after the prior Support, Maintenance and Upgrade Protection expiration date.
4.5. Exceptions. For use of the Product or a Beta Software Product, only the
Maintenance Services and Exclusions paragraphs of this section apply. For use of the
Product under Educational Use terms, the Maintenance Services and Exclusion
paragraphs apply as long as You pay for the maintenance period defined under Your
Single-Use Term License.
5. PAYMENT TERMS. Unless explicitly set forth in this Agreement, all fees and other amounts due
under this Agreement are non-cancelable and non-refundable. Unless otherwise agreed to by
the parties, You shall pay all fees or amounts within 30 days of the date of the invoice. A late fee
shall be charged on any overdue amounts and any other fees and expenses not paid as provided
under this Agreement at the rate of one and one-half percent (1½%) per month, or the highest
rate allowable under applicable law, whichever is less, commencing with the date payment was
due.
6. TAXES. The fees and all other amounts due as set forth in this Agreement are net amounts to
be received by Foxit, exclusive of all taxes, duties, and assessments, including without limitation
all sales, withholding, VAT, excise, ad valorem, and use taxes (collectively, the “Taxes”), and are
not subject to offset or reduction because of any Taxes incurred by You or otherwise due as a
result of this Agreement. You shall be responsible for and shall pay directly, any and all Taxes
relating to the performance of this Agreement, provided that this paragraph shall not apply to
taxes based solely on Foxit’s income.
7. CONSENT TO USE OF DATA. If Foxit provides any support services to You, You agree that Foxit
and its affiliates may collect and use all information You provide as a part of any such support
services related to the Product. Foxit agrees not to use this information in a form that
personally identifies You.
8. INTELLECTUAL PROPERTY RIGHTS. Subject to the license grant hereunder, all right, title and
interest in and to the Product, the accompanying printed materials, and any copies of the Product
are owned by Foxit and its licensors.
9. EXPORT RESTRICTIONS. You acknowledge that Product is of U.S. origin. You agree to comply
with all applicable foreign, federal, state and local laws and regulations governing Your use of the
Product. Without limiting the foregoing, in the event that this Agreement permits export of the
Product outside the U.S., You shall be solely responsible for compliance with all applicable U.S.
export laws, rules, and regulations. The Product is subject to the U.S. Export Administration
Regulations and other U.S. law, and may not be exported or re-exported to certain countries
(currently Cuba, Iran, Libya, North Korea, Sudan and Syria) or to persons or entities prohibited
from receiving U.S. exports (including those (a) on the Bureau of Industry and Security Denied
Parties List or Entity List, (b) on the Office of Foreign Assets Control list of Specially Designated
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Nationals and Blocked Persons, and (c) involved with missile technology or nuclear, chemical or
biological weapons).
10. WARRANTY
10.1. Warranty. Foxit warrants that for a period of 90 days from the date of delivery
(“Warranty Period”), under normal use, the Product will perform substantially in
conformance with the specifications published in the Documentation. During such
period, and as the sole obligation of Foxit and Your sole remedy under the warranty in
this Section, if You provide written notice of Foxit’s failure to comply with the above
warranty, Foxit will use reasonable commercial efforts to correct such nonconformity in
the Product as in accordance with the terms of the Maintenance and Support Policy. In
addition, if Foxit determines it is not commercially reasonable to correct the
nonconformity, Foxit may elect to terminate the license to such Product, upon which
termination Licensee will promptly return to Foxit all such copies of such Product. Upon
receipt of the Product from Licensee, Foxit will return to Licensee all license fees (and
any unused support fees) paid to Foxit by You for such Product. This warranty set forth
above does not apply to, and Foxit shall have no obligation with respect to, any
non-conformity arising as a result of (i) use of the Product other than as specified under
this Agreement and the related Documentation; (ii) any modification or alteration of the
Product performed other than by Foxit or its agents, or (iii) transfer of the Product to any
computer system other than the ones on which Product is authorized to be stalled,
except as permitted in this Agreement.
10.2. Disclaimer. Other than the warranty set forth in Section 10.1 above, and to the
maximum extent permitted by applicable law, Foxit, its authorized resellers and their
subsidiaries provides the Product and any support services related to the Product
("Support Services") AS IS AND WITH ALL FAULTS, and hereby disclaim all other
warranties and conditions, either express, implied or statutory, including, but not limited
to, any implied warranties, duties or conditions of merchantability, of fitness for a
particular purpose, of accuracy or completeness of responses, of results, of workmanlike
effort, of lack of viruses, and of lack of negligence, all with regard to the Product, and the
provision of or failure to provide support services.
11. LIMIT OF LIABILITY AND EXCLUSION OF INCIDENTAL, CONSEQUENTIAL AND CERTAIN OTHER
DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL
FOXIT, ITS AUTHORIZED RESELLERS OR THEIR SUBSIDIARIES BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING,
BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS OR CONFIDENTIAL OR OTHER
INFORMATION, FOR BUSINESS INTERRUPTION, FOR PERSONAL INJURY, FOR LOSS OF PRIVACY,
FOR FAILURE TO MEET ANY DUTY INCLUDING OF GOOD FAITH OR OF REASONABLE CARE, FOR
NEGLIGENCE, AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF
OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE PRODUCT, THE PROVISION OF
OR FAILURE TO PROVIDE SUPPORT SERVICES, OR OTHERWISE UNDER OR IN CONNECTION WITH
ANY PROVISION OF THIS LICENSE, EVEN IN THE EVENT OF THE FAULT, TORT (INCLUDING
NEGLIGENCE), STRICT LIABILITY, BREACH OF CONTRACT OR BREACH OF WARRANTY OF FOXIT,
EVEN IF FOXIT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
11.1. LIMITATION OF LIABILITY AND REMEDIES. Notwithstanding any damages that You
might incur for any reason whatsoever (including, without limitation, all damages
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referenced above and all direct or general damages), the entire liability of Foxit, its
resellers and their subsidiaries under any provision of this License and Your exclusive
remedy for all of the foregoing shall be limited to the amount actually paid by You for the
Product. The foregoing limitations, exclusions and disclaimers shall apply to the
maximum extent permitted by applicable law, even if any remedy fails its essential
purpose.
11.2. NOTICE TO U.S. GOVERNMENT END USERS
11.3. For contracts with agencies of the Department of Defense, the Government’s rights
in: (1) commercial computer software and commercial computer software
documentation shall be governed, pursuant to 48 C.F.R. 227.7201 through 227.7202-4,
by Foxit’s standard commercial license(s) for the respective product(s); (2) software and
software documentation other than commercial computer software and commercial
computer software documentation shall be governed by 48 C.F.R. 252.227-7014; (3)
technical data for commercial items other than software or software documentation
shall be governed by 48 C.F.R. 252.227-7015(b); and (4) technical data for
non-commercial items other than software or software documentation shall be
governed by 48 C.F.R. 252.227-7013.
11.4. For contracts with U.S. Government agencies other than the Department of
Defense agencies, the Government’s rights in: (1) commercial computer software and
commercial computer software documentation shall be governed, pursuant to 48 C.F.R.
2.101 and 12.212, by Foxit’s standard commercial license(s) for the respective product(s);
(2) software and software documentation other than commercial computer software
and commercial computer software documentation shall be governed by 48 C.F.R.
52.227-14, Alternative III; and (3) technical data other than software and software
documentation shall be governed by 48 C.F.R. 52.227-14 including, where applicable
Alternatives I or II.
12. GENERAL. This Agreement will be governed by and construed in accordance with the laws
of the State of California excluding that body of laws known as conflicts of law. The United
Nations Convention on Contracts for the International Sale of Goods will not apply. Any legal
action or proceeding arising under this Agreement will be brought exclusively in the federal or
state courts located in San Jose, California and the parties hereby irrevocably consent to the
personal jurisdiction and venue therein. You may not assign this Agreement or any right or
interest hereunder, by operation of law or otherwise, without Foxit’s express prior written
consent. Any attempt to assign this Agreement, without such consent, will be null and of no
effect. Subject to the foregoing, this Agreement will bind and inure to the benefit of each
party's successors and permitted assigns. Except as expressly set forth in this Agreement, the
exercise by either party of any of its remedies under this Agreement will be without prejudice to
its other remedies under this Agreement or otherwise. If for any reason a court of competent
jurisdiction finds any provision of this Agreement invalid or unenforceable, that provision of the
Agreement will be enforced to the maximum extent permissible and the other provisions of this
Agreement will remain in full force and effect. All notices or approvals required or permitted
under this Agreement will be in writing and delivered by confirmed facsimile transmission, by
overnight delivery services, or by certified mail, and in each instance will be deemed given upon
receipt. All notices or approvals will be sent to the addresses set forth in the applicable
ordering document or invoice or to such other address as may be specified by either party to the
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other in accordance with this section. Neither party will be responsible for any failure or delay
in its performance under this Agreement (except for any payment obligations) due to causes
beyond its reasonable control, including, but not limited to, labor disputes, strikes, lockouts,
shortages of or inability to obtain labor, energy or supplies, war, terrorism, riot, or acts of G od.
The failure by either party to enforce any provision of this Agreement will not constitute a waiver
of future enforcement of that or any other provision. This Agreement, including Foxit’s support
and maintenance services terms constitutes the entire and exclusive agreement between the
parties concerning its subject matter and supersedes all prior written and oral understandings
and agreements between the parties regarding its subject matter. The terms and conditions
contained in any customer purchase order or other ordering document that are inconsistent with
or in addition to the terms and conditions of this Agreement are hereby rejected by Foxit and will
be deemed null and of no effect.
13. COMPLIANCE WITH LICENSES. If You are a business, company or organization, You agree that
upon request from Foxit or its authorized representative You will within thirty (30) days fully
document and certify that use of any and all Foxit Products at the time of the request is in
conformity with Your valid licenses from Foxit.
14. DISCONTINUING OR MODIFYING SERVICES. You acknowledge that Foxit has the right to
discontinue the manufacture and development of any of the Product and the support for that
Product, in its sole discretion at any time, including the distribution of older Product versions,
provided that Foxit agrees not to discontinue the support for that Product during the current
annual term of this Agreement, subject to the termination provisions herein. Notwithstanding
the foregoing, if Foxit discontinues the manufacture and support for a particular Product, Support
for any remaining Products covered by this Agreement shall not be adversely affected. Foxit
reserves the right to alter the Support, in its sole discretion but in no event shall such alterations
result in: (a) diminished support from the level of support set forth herein; (b) materially
diminished obligations for Foxit; or (c) Your materially diminished rights.
15. Should You have any questions concerning t his License, or if You desire to contact Foxit for
any reason, please call (510) 438-9090.
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Contents
Contents.................................................................................................................. 10
Chapter 1 – Getting Started ........................................................................................ 13
Overview ................................................................................................................ 13
About the User Manual ............................................................................................ 14
Quick Installation Guide ........................................................................................... 14
Chapter 2 – Workspace ............................................................................................... 15
Workspace Basics .................................................................................................... 15
Opening and Viewing PDFs ....................................................................................... 21
Navigating in Documents ......................................................................................... 35
Searching and Indexing in PDFs ................................................................................ 37
Adjusting PDF Views ................................................................................................ 39
Rules, Guides and Measurements ............................................................................. 42
Chapter 3 – Creating PDFs........................................................................................... 47
Creating PDF from any file........................................................................................ 47
Creating a table of contents from bookmarks ............................................................ 48
Setting Foxit PhantomPDF Printer Properties ............................................................ 49
Creating PDFs from Microsoft Office Files ................................................................. 50
Creating PDFs from Other Applications ..................................................................... 51
Scanning and OCR (Available in Standard and Business Only) ..................................... 51
Chapter 4 – Saving and Exporting PDFs ...................................................................... 56
Saving PDFs ............................................................................................................. 56
Exporting PDFs (Available in Standard and Business Only) .......................................... 56
Reusing PDF Content ............................................................................................... 57
Chapter 5 – Organizing PDFs (Available in Standard and Business Only) ................. 59
Inserting Pages ........................................................................................................ 59
Deleting Pages......................................................................................................... 60
Extracting Pages ...................................................................................................... 60
Replacing Pages ....................................................................................................... 61
Swapping Two Pages................................................................................................ 61
Duplicating Pages .................................................................................................... 62
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Moving Pages .......................................................................................................... 62
Cropping Pages........................................................................................................ 62
Rotating Pages......................................................................................................... 63
Flattening Pages ...................................................................................................... 63
Chapter 6 – Editing PDFs ............................................................................................. 65
Advanced Editing Features (Available in Business Only).............................................. 65
General Editing Features (Available in Standard and Business Only)............................ 65
Chapter 7 – Comments.............................................................................................. 102
Commenting Tools................................................................................................. 102
Selecting the Commenting Tools............................................................................. 102
Using Note Comments ........................................................................................... 103
Using the Text Markup Tools .................................................................................. 104
Using the Select Text Tool ...................................................................................... 104
Using the Drawing Markup Tools ............................................................................ 104
Using the Typewriter Tools..................................................................................... 106
Adding Comments in a Textbox or Callout ............................................................... 108
Changing the Appearance of Markups .................................................................... 110
Working on Comments .......................................................................................... 112
Sending Annotated PDFs ........................................................................................ 116
Importing & Exporting Comments Data................................................................... 116
Chapter 8 – Stamping PDFs ....................................................................................... 118
Stamping a PDF ..................................................................................................... 118
Creating a Stamp ................................................................................................... 119
Managing a stamp ................................................................................................. 120
Setting Favorite Stamps ......................................................................................... 122
Chapter 9 – Forms ..................................................................................................... 123
Form Basics ........................................................................................................... 123
Filling in PDF Forms................................................................................................ 123
Commenting on Forms........................................................................................... 126
Importing & Exporting Form Data ........................................................................... 126
Form Designer (Available in Standard and Business Only)......................................... 126
Running JavaScript (Available in Standard and Business Only) .................................. 146
Chapter 10 – Security ................................................................................................ 149
Checking PDF Security............................................................................................ 149
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Adding Security to PDF Files ................................................................................... 149
Setting Security Policies ......................................................................................... 153
RMS Protector (Available in Business Only) ............................................................. 154
Chapter 11 – Digital Signatures (Available in Standard and Business Only)........... 162
Digital Signatures................................................................................................... 162
Signing a PDF......................................................................................................... 165
Validating Signatures ............................................................................................. 166
Certifying a PDF (Available in Business only) ............................................................ 167
Viewing Signature Properties ................................................................................. 168
Uses Windows Certificate Store to Manage Trust List .............................................. 169
Signature Panels .................................................................................................... 170
Chapter 12 – Printing................................................................................................. 171
Printing a PDF document........................................................................................ 171
Print Dialog ........................................................................................................... 173
Chapter 13 – Appendices .......................................................................................... 175
Keyboard Shortcuts ............................................................................................... 175
Command Lines ..................................................................................................... 178
Contact Us.................................................................................................................. 179
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Chapter 1 – Getting Started
Overview
Welcome to Foxit PhantomPDF™ – Business Ready PDF! Award winning Foxit PhantomPDF
provides the right features at the right price, allowing you to produce great looking PDF
document and forms quickly, affordably, and securely. Foxit PhantomPDF comes in three
editions: Foxit PhantomPDF Express to fit the different needs of home/home offices, Foxit
PhantomPDF Standard to fit the small and medium sized businesses, and Foxit PhantomPDF
Business to fit the large enterprises.
Foxit PhantomPDF Express
Foxit PhantomPDF Express provides the high end features you need at an affordable price. It is
small, incredibly fast, and highly accurate for converting popular file formats to professional
quality PDF documents with one click of the mouse, while retaining the look and feel of the
original documents.
XFA Form Filling
One Click PDF Creation
Batch Create PDF Documents
Table of Contents
Read out Loud
Security
Convenient Annotation
Set Document Information for Archive and Search
Foxit PhantomPDF Standard
Foxit PhantomPDF Standard enables businesses to create, edit, and secure reliable PDF
documents quickly, easily, and at a cost you can afford.
XFA Form Filling
Direct Editing
Table of Contents
Read out Loud
Robust Document Security
Form Design
Optical Character Recognition(OCR)
Export PDF to Image
PDF/A Validation
PDF Optimizer
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Foxit PhantomPDF Business
Foxit PhantomPDF Business provides business the security that ensures regulatory compliance
and corporate governance of their important documents and archives and to ensure documents
don’t change after they are approved. It stands up to the demands of large enterprises but
lightweight enough to easily deploy to thousands of users without exhausting
resources. Supports the right features at the right price with the quality and support you expect
from an enterprise solution.
The Foxit PhantomPDF Business Advanced PDF Editor provides experienced PDF authors with
unique editing capabilities to generate great looking PDF documents.
Redaction
Document Certification
XFA Form Filling
Bates Number
Read out Loud
Microsoft
High Compression
Advanced PDF Editor
®
Active Directory® Rights Management Service Protector and Policy Manager
About the User Manual
This user manual covers all features included in these three editions.
Quick Installation Guide
To get installation, registration, uninstallation and update instructions step by step, please refer
to Foxit PhantomPDF Quick Installation Guide.
Note: Please go to Tools > Preferences > Trust Manager to disable the safe reading mode first,
and then double click File Attachment icon to open the attached Quick Installation Guide.
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Chapter 2 – Workspace
The Foxit PhantomPDF workspace is packed with tools that help make working with PDF files
easier, and is organized into a document pane, a navigation pane, toolbar pane menu bar and
status bar. A good way to get up to speed in using Foxit PhantomPDF is by familiarizing yourself
with its workspace.
Workspace Basics
Workspace Overview
Foxit PhantomPDF opens in two different ways: as a standalone application, and in a web
browser. The associated work areas slightly differ.
The Workspace for PDFs Open in the Application
Double-click the Foxit PhantomPDF icon on the desktop to start this program.
Choose File > Open, navigate to and select any PDF on your computer, and click Open.
Foxit PhantomPDF window
A. Menu bar B. Toolbars C. Navigation Pane D. Document Pane
E. Status bar F. Read Mode icon
The Workspace for PDFs Open in a Web Browser
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Open a web browser application.
Select a PDF anywhere on the Internet and click the link.
The PDF will be opened by Foxit PhantomPDF directly in the web browser.
User Manual
PDF open in a web browser
A. Web browser application menu bar and buttons B. Foxit PhantomPDF toolbars
C. Navigation Pane D. Status bar E. Document pane
Customizing the Workspace
As you get acquainted with Foxit PhantomPDF, you can set up your work environment.
Skin and Interface Style
There are three kinds of skin, Classic blue and Purple for you to change the look of your software.
Also, three kinds of interface style, Normal and tabbed for you to change the interface of your
software.
To change the skin of the workspace, please do the following:
The first time you run the application, select a default skin from the welcome wizard
pops-up.
To trigger the skin change afterwards, click Tools > Select Change Style.
To change the interface style of the workspace, please do one of the following:
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Click the toolbar change button on the toolbar. And choose the mode you like.
Tabbed Interface
Foxit PhantomPDF tabbed, located across the top of the screen, groups your tools by task,
ensuring the commands you use most frequently are close at hand.
Tabbed Interface
A. Tab B. Groups C. Command Buttons
Tabs are home to a set of task-related tools.
Groups within each tab break a task into subtasks.
Command buttons carry out a command or display a menu of commands.
Note: All features description below is based on the Normal Interface Style.
Menu Bar and Context Menus
Ordinarily, it is a good idea to keep the menu bar visible so that they are available as you work. It
is possible to hide them, using the View > uncheck Menu Bar or press F9. Of course, you can
temporarily display the Menu Bar again by right-clicking toolbar and checking Menu Bar.
Foxit PhantomPDF has numerous context-sensitive menus. These menus appear when you
right-click an object in the workspace. A context menu displays commands that relate to the item
or area clicked.
Toolbars
The default toolbars—Basic Tools and Find Tools—contain commonly used tools and commands
for working with PDFs. You can add and delete buttons on the existing toolbars so that only the
commands you use most often will be displayed. You can change the toolbar display style and
add tools to the Favorite toolbar for easy access.
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Toolbar open by default
A. Basic Tools B. Find Tools
Note: Position the pointer over a tool to see a description of the tool. All tools are identified by
name in the View > Tools > Toolbar Items menu.
Showing /Hiding toolbars
To show/hide all toolbars, please do one of the following:
Choose View > Toolbars > Check/Uncheck Hide Toolbars.
Right-click the toolbar area, Check/Uncheck Hide Toolbars, or press the hotkey F8 on your
keyboard.
To show or hide a toolbar, please do one of the following:
Choose View > Toolbars > Check/Uncheck the [toolbar name]. A checkmark next to the
toolbar name indicates that the toolbar is visible.
Right-click the toolbar area, check /uncheck the [toolbar name] you want to show/hide.
Choose Tools > Customize Toolbars > Toolbar Setting or right-click to choose Customize
Tools, and then select and deselect the toolbars.
In Tabbed Toolbar Mode,
To collapse/expand the toolbar tab, please click or in the upper right corner or
double-click the tab itself.
If you want to use a tool from a collapsed toolbar, click the tab and select the desired tool”.
The toolbar will automatically collapse when using the selected tool.
Setting favorite toolbars
Choose Tools > Customize Toolbars > Favorite Toolbar or right-click to choose Customize
Tools.
In the Favorite Toolbar tab, please do the following:
Add - Select your preferred tools from the left “Command” pane, click Add and see
them appear in the right “Favorite Toolbar” pane. <Separator> which will appear
between two tools can be added if you like.
Remove - Select the tools you accidently added to the right “Favorite Toolbar” pane,
click Remove, and see them disappear from the right pane.
Reset - Reset the Favorite Toolbar pane to the default settings.
Click Up/Down button on the right side to adjust the position of your favorite toolbars, and
click OK.
To show/hide Favorite Toolbars, you can either right-click toolbars to check/uncheck Favorite
Tools or go to View > Toolbars > check/uncheck Favorite Tools.
Moving toolbars
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Any toolbars can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars
appear as independent palettes that you can move anywhere in the work area. Each toolbar has
a grabber bar at the left edge of the toolbar.
To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one
position to another.
To float a docked toolbar, drag it by its grabber bar from the toolbar area.
To move a floating toolbar, drag it by its title bar to another location in the work area.
To dock a floating toolbar, double-click its title bar or drag it by its title bar to the toolbar
area.
To move all floating toolbars to the toolbar area, choose View > Toolbars > Reset Toolbars.
Returning toolbars to their default configuration
Choose View > Toolbars > Reset Toolbars or right-click to choose Reset Toolbars
Press the hotkey Alt+F8 on your keyboard.
Navigation Pane
Showing or hiding the navigation pane
The buttons on the left side of the navigation pane provides easy access to various panels, such
as the Bookmarks panel button and the Pages thumbnails button .
To show the navigation pane, choose View > Navigation Panels > Show Navigation Panels, or
use keyboard shortcut F4.
To open a navigation panel, you can either click its button on the left side of the navigation
pane, or choose View > Navigation Panels > [navigation panel name].
To close the navigation pane, choose View > Navigation Panels > Hide Navigation Panels, or
use keyboard shortcut F4, or click the button for the currently open panel in the navigation
pane.
Tip: To show or hide the navigation pane, you can also click on the button at the top right
corner of the navigation pane.
Adjusting the navigation pane
Like the toolbars, the navigation panels can be docked in the navigation pane or float anywhere in
the workspace. You can choose to hide or close the panels that you don't need and open the
ones you do. What’s more, you can also adjust the width of the navigation pane easily.
1. Viewing a panel in the navigation pane
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By default, all the panels dock in the navigation pane with a set of panel buttons appearing on
the left side of the work area. Do one of the following:
Select the button for the panel on the left side of the navigation pane.
Choose View > Navigation Panels > [panel name].
2. Changing the display area for navigation pane
To change the view area of the navigation pane, drag its right border to adjust the width.
To minimize or maximize the navigation pane, click on the button at the top right
corner of the navigation pane.
3. Docking or floating a navigation panel
To float a navigation panel, drag the panel button into the document pane.
To move a panel, drag it by its panel button to another location.
To dock a floating panel, double-click its title bar.
To dock multiple floating panels, choose View > Navigation Panels > Dock All Panels.
Working with Layers
A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary
representing a collection of graphics that can be made visible or invisible dynamically by users of
viewer applications. In a PDF file, each layer may hold any portion of the document's objects, and
layers may be made visible or invisible, showing or hiding their contained objects, in any
combination.
With Foxit PhantomPDF, you can control the display of PDF layers with the Layer panel. For
example, you may divide background imagery, main content areas, and advertisements amongst
their own top-level layers, and easily hide the layers that you don't want others to view.
Showing or hiding PDF layers
In a PDF, information can be stored on different layers. To show or hide related content stored in
a variable number of separate layers, you can simply refer to the Layer panel on the left side of
the work area. Please note that you cannot create or edit layers in Foxit PhantomPDF; however,
you can view layers and choose to show or hide the content associated with each layer.
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Layer Panel
A. A checkmark indicates a displayed layer B. Hidden layer
1. Open the Layer panel, and then do one of the following:
To hide a layer, uncheck the layer.
To show a hidden layer, click the empty box and a checkmark will appear.
2. From the Option menu at the top right corner of the Layer panel, choose one of the following:
List Layers for All Pages - Shows every layer across every page of the document.
List Layers for Visible Pages - Shows layers only on the currently visible pages.
Reset to Initial Visibility - Resets layers to their default state.
Expand All – Expands all layers.
Collapse All - Collapses all of the currently layers in the view.
Working with Asian Languages in PDFs
If you try opening PDF files directly that contain Eastern Asian Languages such as Traditional and
simplified Chinese, Japanese, and Korean, you can open them with Foxit PhantomPDF directly
now. The add-on of Eastern Asian Language has been integrated into Foxit PhantomPDF package,
so you won’t be prompted to download and install the required language font kits. Foxit
PhantomPDF lets you view, search, and print PDF documents with Asian language text.
Asian Languages
Note: To update the Eastern Asian Language font kits, users still have to go to Help > Check for
Updates Now to download and install the updated version.
Setting preferences
Many program settings are specified in the Preferences dialog box, including settings for File
Associations, Forms, Full Screen, General, History, JavaScript, Languages, OCR, Page Display,
PDF/A, Reading, RMS Setting, Signature, and Trust Manager. Once you set preferences, they
remain in effect until you change them.
1. Choose Tools > Preferences.
2. Under Categories, select the type of preference you want to change.
Opening and Viewing PDFs
You can open and view PDFs in Foxit PhantomPDF from the desktop, or in a web browser.
Opening PDFs
Opening a PDF document in Foxit PhantomPDF
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Do one of the following:
Choose File > Open, or click the Open button on File Toolbar. In the Open dialog box,
select the file name, and click Open. PDF documents are usually identified with .pdf
extension.
Drag and drop the PDF file into the Foxit PhantomPDF window.
Note: You can open more than one PDF document within the same Foxit PhantomPDF application.
When you open more than one file at a time, you can navigate the PDF files easily by
clicking the corresponding tabs or file names under the Window menu.
Opening a PDF document from desktop or within other applications
If you set Foxit PhantomPDF as your default viewer for PDF files, you are able to launch and open
PDF files in the following applications:
Email Application: in most email applications, you can double-click the attachment icon to
open the document.
Web Application: you can open a PDF document by clicking on the PDF file link in your web
browser. Also, you can view the PDF content embedded in the HTML.
File System: double-click the PDF file icon in your file system.
Opening a secured PDF document
If you receive a PDF that is protected by security features, you may need a password to open the
document. Some protected documents have other restrictions that prevent you from printing,
editing, copying, etc.
When opening a protected PDF, you will be prompted to enter the password.
When trying to copy or edit a secured PDF, you will be prompted that you are prohibited to
do it without the owner’s permission.
Retrieving recently opened documents from within Foxit PhantomPDF
In “File” pull-down menu, you will be able to instantly retrieve recently opened documents.
Foxit PhantomPDF provides a list of recently opened PDF documents. Choose File > a previously
opened PDF.
Note: To customize the number of document in recently used list, please choose Tools >
Preferences > History.
Viewing PDFs
Foxit PhantomPDF enables you to retrieve recently opened documents, as well as provides
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different ways for you to read PDF files: multi-tab browsing, single document interface mode,
multiple document interface mode and read mode.
Multi-tab browsing
The multi-tab browsing feature enables you to open multiple files in a single instance. Newly
opened PDFs will be displayed in tabs.
To enable/disable tabbed browsing, go to Tools > Preferences > Documents > Documents Layout >
check/uncheck Tabbed documents.
Single document interface mode
Create a new window when you double-click to open a new PDF file.
To enable/disable single document interface mode, go to Tools > Preference > Documents >
Open Setting > check/uncheck Allow Multiple Instances.
Multiple document interface mode
Set multiple documents under a single parent window.
Go to Tools > Preference > Documents > Open Setting > uncheck Tabbed documents and
Allow Multiple Instances.
Read Mode
User interface settings, such as the navigation pane, toolbar, and status bar, will be hidden when
a PDF is displayed in Read Mode. The document pane is enlarged, reducing wasted reading space
while leaving the menu bar available for necessary operations.
To view a document in Read Mode, please choose one of the following:
Click the Read Mode button on the upper right corner.
Press the shortcut key “Ctrl + H” on the keyboard.
Right-click the toolbar > Choose Hide/Show toolbars.
In Read Mode, a basic toolbar floats at the bottom of the screen. This offers basic tools, such as
save, print, zoom in/out, etc. Please move the cursor towards the bottom to activate this floating
box.
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If you open multiple PDFs, please press “Ctrl + Tab” on the keyboard to switch through them in
Read Mode.
Reading a document in Reverse View
To read documents in a backward order, please do one of the following:
Choose View > Reverse View.
Right-click the Document Pane > select Reverse View.
Closing windows
To close the current PDF file, click Close on the File menu.
To close all PDF files, click Close All on the File menu.
Viewing PDFs in Full Screen Mode
In Full Screen mode, Foxit PhantomPDF Document Pane fills the entire screen, with Menu Bar,
Toolbar, Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in Full
Screen mode so that you can click links.
1. To set Full Screen preferences, please go to Tools > Preferences > Full Screen.
2. To enter Full Screen mode, please do one of the following:
Choose View > Full Screen.
Click the Full Screen button on Toolbar.
Press the shortcut key F11.
Right-click the Document Pane and select Full Screen.
3. To adjust the view in Full Screen mode, right-click the document and work with the Context
Menu.
Note: This feature will not be available unless you clear Left click to go forward one page; right click to
go back one page checkbox in the Preference dialog.
4. To exit Full Screen mode:
Press Esc key.
Click the Exit Full Screen button on the screen.
Page Transition in Full Screen
Foxit PhantomPDF supports page transition to turn pages in Full Screen mode. There are 11
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transition types: Split, Blinds, Box, Wipe, Dissolve, Glitter, Fly, Push, Cover, Uncover and Fade. Also,
you could set the direction, speed and page range for the transition.
To edit page transition, please refer to Editing Page Transition in Full Screen.
Comparing Documents (Available in Standard and Business Only)
The Document Compare feature lets you see the difference in two versions of a PDF, as well as
select the type of differences you’re looking for to verify that the appropriate changes have been
made. The Document Compare feature does not compare comments in the PDF.
Comparing a revised PDF to an earlier version
Choose File > Compare PDF Files.
Compare PDF Files Dialog Box
Specify the two documents to be compared. Click Choose to select the file and preview
them.
Choose the specific page you want to preview by dragging on the page range bar.
Under Compare Range, select one of the following:
All – Select all pages from the newer/older document to compare.
Pages - Select equal page numbers from the newer and older document for comparison.
Markup color: Set the color for the result of comparison.
Include font information – Compares formatting.
Click OK. And then a PDF document named result of comparison will be automatically
created and displayed with PhantomPDF.
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Read Out Loud
What’s Read Out Loud?
Read Out Loud is a Text-to-Speech (TTS) tool. This tool can read the text in comments and
alternate text descriptions for images and fillable fields. With this feature, you can obtain
information without having to view the page, helping to effectively relieve eyestrain. It also
enables you to view other materials while listening to a PDF’s content.
To use the Read Out Loud, please choose one of the following:
In Normal Mode, please right-click the toolbar > choose Read, or go to View > Read out
Loud.
In Tabbed Toolbar Mode, please go to View > Read this page.
Setting Reading Preferences
Please go to Tools (Files in Tabbed Toolbar Mode)> Preferences > Reading.
Page vs. Documents：
1. Only read the currently visible pages - Read the visible page displayed on the current
window.
2. Read the entire document - Read every page of the document in order.
3. For large documents, only read the currently visible pages - If you open a large PDF, the
system will only read the current, visible page.
4. Minimum number of pages in a large document - Set a minimum number of pages to define
a PDF as a “large document.
Reading Actions
In Read Out Loud Mode, some simple actions are offered for users to control the reading status,
including read this page, read this document, pause, resume, rate up, rate down and stop.
1. In Normal Mode, a simple reading toolbar will be shown on the user interface for.
2. In Tabbed Toolbar Mode, open the drop-down menu to choose an action.
Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices
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installed from text-to-speech or other language applications, you can choose to have them
read your PDFs.
Note: Read Out Loud isn’t a screen reader.,Some operating systems may not support it.
PDF Optimizer (Available in Standard and Business Only)
With PDF optimizer, the users of Foxit PhantomPDF can compress the image files and clear out
the data redundancy of PDF objects.
Choose Tools > PDF Optimizer.
Setting the properties in the PDF optimizer dialogue box.
PDF Optimizer Dialog Box
For Images, choose the appropriate down sampling method in the Downsample list box
(including average the downsampling, subsampling and the bicubic downsampling) or you
can choose off item to turn off the option. Set the right pixels, image type of compression,
the image quality and the tile size as needed.
Note: If you check the option “Optimize images only there is a reduction in size”, the images
will not be optimized when there is no reductions.
For Fonts, move the embedded fonts to the right list to lift to embed.
For Discard Objects, please check the objects settings you want to discard.
For Discard User Data, please check the user related information you want to discard.
For Clean Up, please check the Cleanup settings you want to optimize the document.
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Click OK button and save the optimized PDF file.
E-mailing Documents
E-mailing documents is a useful feature. You may need to send a PDF file you are reading to the
customers to speed up your daily work, or an interesting story that you want to share with your
friends.
To e-mail a PDF file, please do the following:
Choose File > Email…
System default e-mail application runs.
The PDF will be attached in the e-mail automatically.
Type the subject and e-mail address, and click Send.
Using Foxit Text Viewer
With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you
to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can
adjust some settings to meet your needs.
Entering Text View mode
Do one of the following:
Choose View > Text Viewer.
Click the Text Viewer icon on the Basic Toolbar
Press the shortcut key Alt + 9.
Customizing Text Viewer
As soon as Text Viewer is activated, you can use the Font Setting Tools to customize your own
work area. Right click the text area to select Font Setting.
1. To show or hide the Font Setting Tools, please do one of the following:
Choose View > Toolbars > check or uncheck Text Viewer. A check mark indicates that Text
Viewer is displayed.
Right-click the text area > check or uncheck Text Viewer.
2. Changing text font when reading with Text Viewer
Right-click and choose Font Setting > Font….
Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in
Font dialog box. The suggested font for best screen display is Courier New.
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Note: You can change all aspects pertaining to text view font in the Font dialog box, or you can
also use individual buttons on the Text Viewer Toolbar to change font color and toggle between
regular style and Bold or Italic styles.
3. Toggling between regular style and Bold style, choose Font Setting > Bold.
4. Toggling between regular style and Italic style, choose Font Setting > Italic..
5. Changing the text color
Right-click and choose Font Setting > Color…
Text Viewer Colors dialog box pops up.
Drag respective sliders or type the value to change the Foreground (Font) Color and
Background (page) Color. You can preview the changes in the box with a word “Sample”.
Click OK to complete the procedure, or click Cancel to abandon the changes.
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6. Changing Text Viewer settings
Right click the text area > select Setting…
The text Viewer Settings dialog box pops up.
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Below are the text viewer settings:
A. Set page width at three different levels: Current page width, Current document width
and System default width.
B. Minimal width – the valid value for this field is 0-1024. It is set to 78 by default.
C. Keep Column – for PDF tables or text columns, you can check Keep Column to retain
appropriate column in text viewer mode. It is checked by default.
D. Auto Width – for PDF tables or text columns, you can check Auto Width to keep
proper width between text automatically. It is checked by default.
E. Auto Rotate – you can check Auto Rotate to ensure consistent orientation with that
of the printer. It is checked by default.
Navigating in text viewer mode
1. Going to the next or previous page
Do one of the following:
Choose View > Go To > Previous Page or Next Page on Menu Bar.
Click the Previous Page icon or Next Page icon on the Status Bar.
Put the cursor in the Document Pane, press the Left or Right Arrow on keyboard to move
the pages up or down.
Press the Space Bar or Shift + Space to move the pages up or down.
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2. Going to the first or last page
Do one of the following:
Choose View > Go To > First Page or Last Page on Menu Bar.
Click the First Page icon or Last Page icon on the Status Bar.
Press the Home or End keys.
3. Going to a specific page
Do one of the following:
Choose View > Go To > Pages… > input the specific page number > OK.
Input or select the specific page number on the Current Page Number Box
on Status Bar, and press Enter.
Changing the magnification level of a document
Do one of the following procedures:
1. Click the Zoom Out button or the Zoom In button on the Zoom Toolbar.
2. Choose View > Zoom > Zoom In or Zoom Out. Or you can select Zoom To… > choose or input
a magnification percentage > OK.
Finding text in Text Viewer mode
To find text you are looking for, follow the steps below:
Press Ctrl + F.
Type the text in the Find What field.
Select the search options to limit your search:
A. Match whole word only -- limits the search to match only whole words. For example, if
you search for the word Read, the word Reader will not be found.
B. Match case -- makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
C. Direction Up or Down -- sets the search order from t he beginning to the end or from
the end to beginning.
Press the Find Next button or Enter. Foxit PhantomPDF jumps to the first instance of the
search term, which appears highlighted.
Press Enter repeatedly or Tools > Find Next, or Find Next shortcut key F3 to continue
searching the next instances of the search term.
Note: The Find field is unavailable in Text Viewer mode.
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Copying text in Text Viewer mode
1. Select text
Select a word: Double-click the word you want to select.
Select a line of text: Move the cursor toward a line of text you want to select.
Select all the text: Press Ctrl + A or right-click the Document Pane > choose Select All.
Copying text
Do one of the following:
Right-click the selected text > choose Copy.
Press shortcut key Ctrl + C.
Pasting text
To paste the selected text on Clipboard to another application, please follow the paste command
of the specific application.
PDF Properties
To view the PDF properties, please choose File > Properties. You can acquire all relevant
information as follows:
Description
This tab shows some basic information about the document. The title, author, subject, and
keywords may have been set by the person who created the document in the source application.
You can easily edit the document information within the PDF document, a useful way for
searching and indexing files.
Initial View (Available in Standard and Business Only)
When a user opens your PDF document, they see the initial view of the PDF. You can set the
initial view to the magnification level, page and page layout that you want. If your PDF is a
presentation, you may want to set the initial view to Full Screen Mode. After you define the initial
view of the PDF, you can add page transitions to selected pages of the entire document.
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Initial View tab of the Document Properties dialog box
Define the initial view as Full Screen mode
When setting the initial view of a PDF to Full Screen mode, you must define how the document
opens.
1. Choose File > Properties.
2. In the Document Properties dialog box, select Initial View.
3. For best results, do the following:
Choose Page Only from the Navigation tab menu.
Choose Single Page from the Page layout menu.
Set Open to page to the page on which you want to start the presentation.
4. Select Open in Full Screen mode to open the document without the menu bar, toolbar, or
window controls displayed. Click OK. (You have to save and reopen the file to see the
effects.)
Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this way.
However, in Full Screen mode, users cannot apply commands and select tools unless they know
the keyboard shortcuts. You may want to set up page actions in the document to provide this
functionality.
Security
This tab describes security permissions and what functionality is allowed within a PDF. All the
security information is listed here if a password has been applied to the PDF.
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Security tab of the Document Properties dialog box
See also “Checking PDF security“
Fonts
The Fonts tab lists the fonts and the font types used in the original document, as well as the
encoding used to display the original fonts.
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Fonts tab of the Document Properties dialog box
Navigating in Documents
Foxit PhantomPDF provides user-friendly controls to navigate through PDF documents. You can
navigate in PDF documents by paging through or by using navigational tools.
Page through a Document
1. Navigating around documents. Do one of the following:
Using mouse actions or keystrokes
Scroll the mouse wheel or press the Down or Up Arrows on the keyboard to navigate
around the documents.
Scroll automatically
Automatic scrolling allows users to view documents without using mouse actions or
keystrokes. Foxit PhantomPDF also enables you to change the scrolling speed with
ease.
A. Choose “View” > “AutoScroll”.
B. Do one of the following:
To increase or decrease the scrolling speed, press the Up Arrow or Down Arrow
key, depending on the direction of scrolling.
To reverse the direction of scrolling, press the minus sign (-) key.
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To jump to the next or previous page, press the Space Bar or Shift + Space.
To stop automatic scrolling, choose View > AutoScroll again.
2. Going to the next or previous page. Do one of the following:
Choose View > Go To > Previous Page or Next Page on Menu Bar.
Click the Previous Page icon or the Next Page icon on Status Bar.
Put the cursor in the Document Pane, press the Page Up or Page Down keys to turn the
pages.
Put the cursor in the Document Pane, press the Left or Right Arrows on the keyboard to
move the pages up or down.
3. Going to the first or last page. Do one of the following:
Choose View > Go To > First Page or Last Page on Menu Bar.
Click the First Page icon or the Last Page icon on Status Bar.
Press the Home or End keys.
4. Going to a specific page. Do one of the following:
Choose View > Go To > Pages… > input the specific page number > OK.
Input or select the specific page number on the Current Page Number Box
on the Status Bar, and press Enter.
5. Retracing your steps
To go back or forward one page, click the Previous View button or Next View button
on the Toolbar or Status Bar.
Navigating with Bookmarks
Bookmark displays the list of bookmarks that the document contains. Generally speaking, it is a
visual table of contents that represents the chapters, main headings, and other organizational
elements in a document.
1. To show or hide bookmarks, do one of the following:
Choose View > Navigation Panels > Bookmarks.
Click the Bookmark button on the Navigation pane.
Click the button at the top right corner of the Navigation pane to minimize or
maximize bookmarks.
2. To jump to a topic, click the bookmark or right-click the bookmark and then choose “Go to
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Bookmark”. Click the plus (+) or minus (-) sign to expand or collapse the bookmark contents.
Navigating with Page Thumbnails
Page thumbnails are reduced-size versions of PDF pages. It provides miniature previews of
document pages and makes it easier to view and recognize them. The red box in the page
thumbnail indicates which area of the page appears.
1. To show or hide page thumbnails, do one of the following:
Choose View > Navigation Panels > Pages.
Click the Page Thumbnails button on the Navigation pane.
Click the button at the top right corner of the Navigation pane to minimize or
maximize Pages panel.
2. To navigate with page thumbnails, do one of the following:
To jump to another page, click its thumbnail.
To move to another location of the current page, drag and move the red box in its
thumbnail.
To resize page thumbnails, right-click on a thumbnail, and then choose “Enlarge Page
Thumbnails” or “Reduce Page Thumbnails”.
Navigating with Links
Links take you to another location in the current document, or to locations in other documents
or websites. Clicking a link on PDF documents is just the same as in other applications. You can
follow a link by doing the following:
Select the Hand tool on Basic Toolbar.
Position the pointer over t he link until the pointer changes to the hand with a pointing
finger .
Searching and Indexing in PDFs
Finding Text
Foxit PhantomPDF provides handy tools to find text. You can not only search text in a PDF, but
also in certain files or disks. Also, you can limit your search by choosing the options offered on
the Find Text dialog box to find specific items.
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To find text you are looking for, follow the steps below:
Choose Tools > Find Text… or select the Find Field on the toolbar
Type the text in the Find What field.
Click the drop-down button next to Find , and select the search options to limit your
search:
A. Whole words only -- limits the search to match only whole words. For example, if you
search for the word Read, the word Reader will not be found.
B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
C. Include Bookmarks -- enables you to search for a word in the whole text, including
bookmarks.
D. Include Comments -- enables you to search for a word in the whole text, including
comments.
Press the Find Next button, Find Previous button, or Enter. Foxit PhantomPDF jumps to the
first instance of the search term, which appears highlighted.
Press Enter repeatedly or Tools > Find Next, or Find Next shortcut key F3 to continue
searching the next instances of the search term.
Doing advanced search
The search function enables you to search a string either in a single PDF file or in multiple PDF
files under a specified folder. When the search finishes, all occurrences will be listed in a tree view,
allowing you to quickly preview the contexts and jump to specific locations.
1. Searching text
To search text you are looking for, follow the steps below:
Click the Search button on toolbar, or select Open Full Foxit Search from the Find
drop-down menu.
In the Search window, type the text you want to search for, and do any of the following:
A. To search the text in the current PDF document, select In the current PDF document.
B. To search the text in all PDF documents in specific files or disk, select All PDF
Documents in > choose one of the disks or User-selected search paths.
C. To limit the search to match only whole words, check whole words only. For example, if
you search for the word Read, the word Reader will not be found.
D. To make the search case-sensitive, check Case-Sensitive. For example, if you search for
the word text, the words Text and TEXT will not be found.
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Click Search button.
The results appear in the page order. Each item listed includes a few words of context and an
icon that indicates the type of occurrence. If necessary, click the plus sign (+) to expand the
search results. Then select an instance in the results to view that instance in the PDF.
(Optional) Click the New Search button to start a new search task.
Tip: When you search in PDFs, the key words in comments and bookmarks panels are included in
the search.
2. Moving and resizing search box
The advanced search box can float or be docked. You can also resize the box with ease.
To float the docked search box, please double-click the title bar or drag it by its title bar to
another location in the work area.
To move the floating search box, drag it by its title bar to another location in the work area.
To resize the search box, drag any corner point to adjust.
To dock the floating search box, double-click the title bar or drag it by the title bar to its
original location.
Adjusting PDF Views
Foxit PhantomPDF provides multiple tools that help you adjust the view of your PDF documents.
It includes simple tools as Zoom In and Zoom Out, as well as more advanced tools like setting the
page layout and orientation.
Changing the Page Orientation
You can change the orientation of the document from portrait to landscape view by using the
Rotate tools.
Choose View > Rotate View > Clockwise or Counterclockwise.
Click the Rotate Clockwise button or Rotate Counterclockwise button on
Rotate View Toolbar.
Note: You can change the page view in 90-degree increments, but the change only affects screen
display instead of its actual orientation. You cannot save the changes in page view.
Adjusting Page Magnification
Do one of the following procedures:
1. Click the Zoom In or Zoom Out tools on the View Toolbar or View > Zoom >
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Zoom Out/In Tool on Menu Bar.
Note: If you click on a page, then the tool will zoom in/out on the page, trying to keep the clicked
point as the center of the window. If you drag a rectangle on the page and then release the
mouse, then the tool will zoom in/out on the page, trying to keep the rectangle as the center of
the window. If you press the Ctrl key while scrolling the mouse wheel, then the tool will zoom
in/out on the page based on the scrolling direction.
2. Select or input a magnification percentage in the Magnification Percentage Area
on the Status Bar.
3. Right-click the Document Pane and choose Zoom In or Zoom Out. Or you can select Zoom
To… > choose or input a magnification percentage > OK.
4. Using the Loupe Tool
Choose the Loupe Tool on the View Toolbar or by clicking View > Zoom > Loupe Tool.
Move the loupe tool to the places you want to view, you will see the amplificatory or
decreased objects in the Loupe Tool dialog box.
(Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the
document you want to view in closer detail. A red rectangle appears in the document,
corresponding to the area shown in the Loupe Tool window. You can drag or resize the
rectangle to change the Loupe tool view.
To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text
box, or drag the slider in the Loupe Tool dialog box.
5. Using the Magnifier
You can easily magnify areas of the PDF files as you work on Foxit PhantomPDF with this
free tool. It is especially useful for visually impaired people with some functional vision.
Magnifier Fisheye Magnifier
Choose the Magnifier on the Toolbar or by clicking View > Zoom > Magnifier.
Move the Magnifier to the places you want to view.
To switch between Magnifier and Fisheye Magnifier, press the left mouse button.
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To change the size of magnifier window, press the right mouse button.
To turn off the Magnifier, choose any other tools.
Resizing a Page to Fit the Window
There are three types for you to choose:
To resize the page to fit entirely in the document pane, choose View > Zoom > Fit Page, or
click Fit Page button on View Toolbar, or right-click the Document Pane and choose
Fit Page.
To resize the page to fit the width of the window, choose View > Zoom > Fit Width, or click
the Fit Width button on View Toolbar, or right-click the Document Pane and choose
Fit Width. Part of the page may be out of view.
To resize the page to its actual size, choose View > Zoom > Actual Size, or click the Actual
Size button on View Toolbar, or right-click the Document Pane and choose Actual Size.
To resize the page to fit the visible width of the window, removing the margins, choose
View > Zoom > Fit Visible.
Changing the Page Display
Changing page display is especially useful when you want to zoom out to get an overview of the
document layout. Foxit PhantomPDF provides the following page layouts:
Single Page – Displays one page in the document pane at a time.
Continuous – Arranges the pages in the document pane in a continuous vertical column.
Facing – Arranges the pages side by side, displaying only two pages at a time.
Continuous Facing – Arranges the pages side by side in a continuous vertical column.
Show Cover Page During Facing
If a document has more than two pages, the first page can be displayed alone on the right side of
the document pane in Facing and Continuous Facing views.
To display the cover page as the first page on the right followed by two facing pages, please
choose the Facing or Continuous Facing mode, and then select View > Page Layout > Show Cover
Page During Facing.
To set page display, please do one of the following:
Choose View > Page Display, and choose one of the mode to your needs.
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B
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Using Split-Window View
You can view a PDF with the document pane divided into two panes (Split command) or four
panes (Spreadsheet Split command).
With Split view, you can scroll, change the magnification level, or t urn to a different page in the
active pane without affecting the other pane.
The Spreadsheet Split view is useful if you want to keep column headings and row labels visible
while scrolling through a large spreadsheet or table. In this mode, changing the magnification in
one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes.
Scrolling a pane horizontally also scrolls the pane above or below it; scrolling vertically also scrolls
the pane to the left or right of that pane.
To split the view into two panes, choose View > check Split.
To split the view into four panes with synchronized scrolling and zoom levels, choose View >
check Spreadsheet Split.
To restore single-pane view, choose View > uncheck Split/Spreadsheet Split.
Rules, Guides and Measurements
Using Rulers & Guides
Foxit PhantomPDF provides horizontal and vertical ruler guides to help you align and position text,
graphics or other objects on the page. They can also be used to check their size and the margins
in your documents.
Rulers & Guides
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A. Rulers B. Guides
Showing or hiding rulers
To show/hide rulers, select View > Rulers.
Creating ruler guides
Do one of the following:
Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the
vertical ruler to create a vertical guide.
Double-click a location on the horizontal ruler to create a vertical guide, or double-click a
location on the vertical ruler to create a horizontal guide.
Moving ruler guides
Select the Hand tool, click and hold the guide, and then drag it to a new location.
Changing unit of measurement
Right-click the horizontal ruler or the vertical ruler, and select a measurement system for the
rulers.
Deleting ruler guides
To delete a guide, click the guide to select it, and then press the Delete key.
To delete all guides on a certain page, scroll to the page, right-click in the ruler area and
choose Clear Guides on Page.
To delete all guides, right-click in the ruler area and choose Clear All Guides.
Measuring the Objects
The Measure Tools enable you to measure distances and areas of objects in PDF documents. The
measure tools are especially useful when you need to know the distances or areas associated
with objects in a form or computer-aided design (CAD) drawing or when you want to measure
certain areas of a document before sending to a professional printer. The measure tools are
available to Reader users only if the PDFs are measurable.
When you use a measure tool, the tool dialog box displays the measurements of the line
segments you draw.
Measuring the objects
Choose Tools > Measure Tools > [measure tool name], or click the measure tools on toolbar, and
do any of the following:
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A. Select Distance Tool, and set the
scale ratio as 1 inch = 2 inch in
the pop-up Distance Tool dialog
box.
1 inch =
2 inch
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Select the Distance Tool to measure the distance between two points. Click the first
point, move the pointer to the second point, and click again. The measurements will appear
on the page.
Select the Perimeter Tool to measure a set of distance between multiple points. Click
the first point to start, and then click each point you want to measure. Double-click the last
point to end measuring.
Select the Area Tool to measure the area within the line segments that you draw. Click
the first point to start, and then click each point you want to measure. After you have
clicked at least two points, click the first point or double-click the last point to complete the
area measurement.
Note: You can also choose to complete or cancel measurement by right-clicking and choosing
options from the context menu.
After selecting the measuring tool, do any of the following in the pop-up dialog box:
To change the scaling ratio (such as 1:2) on the drawing areas, specify the appropriate
numbers in the tool dialog box. If necessary, change the unit of measurement next to this
ratio.
Check Measurement Markup in the tool dialog box if you want the lines you draw to appear
as a comment. You can put the pointer over the measurement with the Hand tool selected
so that you can view the measurement and annotation you have drawn.
Note: The object you draw will disappear when the Measurement Markup is deselected in the
Distance dialog box.
Take a look at the following example:
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B. You will see the actual distance
between these two points is 1
inch. But with the scale ratio (1
inch = 2 inch), the distance
displaying on the screen is
shown as 2 inch.
1 inch
1 inch
=2 inch
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Working on the measurement object
After you complete the measurement, you are able to do further operations on it, such as move,
resize, flip, and even work on it the way you work on comments.
Moving the measurement object
With the Hand Tool or Annotation Selection Tool selected, click the measurement
object you want to move.
Place the cursor over the object when the pointer changes into , hold and drag the
mouse to move it to the intended place.
Changing the length and orientation of the line segment
With the Hand Tool or Annotation Selection Tool selected, select one of the
resize corners , you will see the pointer change into .
Hold and drag the mouse to change the length and orientation of the line segment.
Flipping the measurement and annotation
You can reverse measurement and annotation of the object you draw.
Before flipping After flipping
To flip the measurement and annotation of the object, do the following:
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Select the Hand Tool or Annotation Selection Tool .
Right-click the object you draw > select Flip.
Working on measurement objects as comments
The measurement objects can also be used as comments, as a result of which, you cannot only
set status, open popup note, delete, reply to the objects, but you can also set properties, and set
current properties as default for them.
For the information of how to work on the objects as comments, please refer to the
corresponding section of “Chapter 7 – Comments”.
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Chapter 3 – Creating PDFs
Up to 3 times faster than other PDF tools, Foxit PhantomPDF makes creating PDF and PDF/A
documents simple and streamlined. With a click you can quickly convert virtually any kind of file
to PDF without having to open the source application.
Creating PDF from any file
One-click PDF creation from any file
Foxit PhantomPDF can create any kind of printable files to PDF simply by dragging the file into
the program window; alternatively you can use Foxit PhantomPDF to quickly convert files to PDF
directly from within Windows® Explorer.
To create a PDF with one click:
Drag the document you want to convert on to the Foxit PhantomPDF desktop icon .
If Foxit PhantomPDF is open, drag the file directly into the application window.
Right click the document icon you want to convert and choose Convert to PDF with
PhantomPDF.
Creating a PDF from a file
You can create a PDF from Office, email, a web site, or from any file that prints.
1. Choose File > Create PDF > From File.
2. In the Open dialog box, select a file. You can browse all file types when you select All Files (**)
from the File type menu.
3. Click Open to convert the file to a PDF.
4. Type a filename and specify a location in pop-up Save dialog box.
Note: Depending on the type of file being converted, the converting application opens
automatically and a progress dialog box appears.
Creating a PDF from multiple files
You can easily merge files of different types into a single PDF.
1. Choose File > Create PDF > From Multiple Files
2. In the Convert Multiple Files dialog box, click Add Files to select the files you want to
combine, click Add Folder to add all files under this specific folder.
3. Adjust the order of files as desired by using Move Up/Down.
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4. Select Merge multiple files into a single PDF file, and click Convert.
5. Select a file name and location for the combined PDF, click Save.
Tip: Foxit PhantomPDFPDF uses original filename as a bookmark as default when combining
multiple files into a single PDF.
Creating a PDF from a blank page
You can create a PDF from a blank page rather than beginning with a file, a clipboard image, or
scanning.
1. Choose File > Create PDF > From Blank Page.
2. Begin typing the text you want to add to the blank page.
3. As needed, select other tools and options that you want to apply to the PDF.
4. Choose File > Save, and select a name and location for the PDF file.
Creating a PDF from Clipboard
You can create a PDF directly from your clipboard.
1. Choose File > Create PDF > From Clipboard.
2. The texts or images in the clipboard will be converted to a new PDF file.
Creating a PDF using the Print command
Foxit PDF Printer works like a standard printer, so you can use it to print your files from any
windows applications as if you would print to a real printer.
1. Open the file in its authoring application.
2. Choose File > Print.
3. Select the printer named Foxit PhantomPDF Printer, and click OK button to start printing.
4. You will be prompted to specify t he name of the PDF file and where to store, simply assign
the PDF filename and select a folder location.
5. Click Save.
6. You will see a creating status bar, when it is done, the PDF will be automatically opened.
Creating a table of contents from bookmarks
You may want to conveniently create a table of contents from existing bookmarks for a hierarchy
structure when viewing a PDF file. Foxit PhantomPDF offers two ways to create a table of
contents. The new table of contents page will be inserted as the first page of the PDF.
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To create a table of contents when merging multiple files into a single PDF file, please select
“Add a new table of contents page converted from bookmarks” in the Convert Multiple Files
dialogue box. The table of contents page will be created from the filenames of the selected
files.
To create a table of contents in a current PDF, please click the button on the bookmark
panel. The table of contents page will be created from the bookmarks of the current PDF.
Setting Foxit PhantomPDF Printer Properties
Before you create a PDF file, you may wish to access PDF Printing Preferences to set up options
for your PDF files, there are two ways to access PDF Preferences.
1. Accessing the PDF printing Preferences from Control Panel
Go to Start > Settings > Control Panel > Printers and Faxes.
Right-click on the Foxit PhantomPDF Printer and then select Printing Preferences.
2. Accessing the PDF Printing Preferences from the Print dialog box.
When you print a file and open the Print dialog box, simply click on the Properties button,
you can bring up the PDF Printing Preferences.
General tab
Default Folder for Generated PDF File - allows you to assign a destination folder to place
the PDF files after generations.
Overwrite existing PDF file without confirmation - By default, this option is checked. If you
don’t hope your file is overwritten without any prompt, you should uncheck this option.
Use default filename and save to default folder – If you don’t want to change the original
filename, just check this option and the generated PDF file will be automatically saved to
the default folder you have assigned.
Open the file after converting – By default, this option is checked; the generated PDF file
will automatically open after conversion.
Compress images using lossy algorithm - allows you to reduce the image size but with
lower quality during generating PDF files. By default, it’s checked.
Image Resolution - allows you to input a DPI (dot per inch) level for image resolution. The
valid level value is between 72 -300.
Support PDF/A – 1b Standard – allows you to archive PDF files.
Save As Default - If you hope all your settings can be applied to all documents, you must
keep the option checked. If you uncheck it, your settings will be effective for the current
document only.
PDF Specification Version - With Foxit PhantomPDF, you can choose PDF reference version
from 1.3 to 1.7 when creating PDFs. Choosing the right PDF reference version can help the
PDFs you created better compatible with different PDF viewers.
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Layout tab
Page Form - This option is for you to click one of paper types, or click Custom-size form and
then enter the Paper Size dimensions in the Width and Height boxes.
Layout Preview - You can see how your document layout will look with the selected options
from Page Form.
Paper Size - When you click Custom-size Form from the Page Form, this option is activated,
and you can enter dimensions in the Width and Height boxes.
Unit of Metrics - Allows you to change the unit of measurement, including inches,
centimeter and millimeters.
Orientation - Allows you to change the page orientation.
Creating PDFs from Microsoft Office Files
Foxit PhantomPDF enables you to create intelligent PDF files from Microsoft Office applications,
automatically keeping bookmarks, links, hyperlinks, outline and more during creation in word
files. Here take the Microsoft word files conversion as an example.
Creating PDFs from Microsoft Word files
Using Microsoft 2007
In Microsoft Word 2007, Foxit PhantomPDF appears as a tab in the Word ribbon, allowing you to
quickly create PDF files and change your conversions settings with just a few clicks.
To create a PDF:
Select your desired PDF settings from the Foxit tab. Do one of the following:
To create a PDF using the current settings, click Create PDF .
To create and email a PDF using the current settings, click Create PDF and Email .
To create a PDF/A-1b compliant PDF:
1. In the Foxit tab, check the Support PDF/A-1b standard from Setting > General.
2. Click Create PDF or Create PDF and Email.
To change your PDF conversion settings:
Click Setting . In the Settings dialog box, select the desired options and click OK.
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Tip: Refer to Setting Foxit PhantomPDF Printer Properties for information on the PDF conversion
options available from within Microsoft Office programs.
Using Microsoft Word 2003
In Microsoft Word 2000 and 2003, Foxit PhantomPDF appears as a group of toolbar options.
Creating PDFs from Other Applications
Windows Notepad
1. Open a .txt file.
2. Select from main menu File >Print.
Internet Explorer
1. Run your Windows web browser, open a website or stay on a web page.
2. Select from main menu File > Print.
3. Select Foxit PhantomPDF Printer from the Pinter list;
4. If you need to deploy printing settings, click the Preferences button on the right (Refer to
Setting Foxit PhantomPDF Printer Properties).
5. Click OK;
6. A dialog box will pop up for you to specify the folder and file name of the PDF document to
be generated, after done, click Save button.
Outlook Express
1. Run your Email client software, open an E-mail by clicking its title,
2. Select from main menu File > Print.
3. Select Foxit PhantomPDF Printer from the Pinter list.
4. If you need to deploy printing settings, click the Preferences button on the right (Refer to
Setting Foxit PhantomPDF Printer Properties).
5. Click OK.
6. A dialog box will pop up for you to specify the folder and file name of the PDF document to
be generated, after done, click Save button.
Scanning and OCR (Available in Standard and Business Only)
Using Foxit PhantomPDF you can scan paper documents directly to PDF, with the option of using
Optical Character Recognition (OCR)* for enabling document searching and selecting.
Creating PDF from Scanner
Foxit PhantomPDF provides you with an easy way to create a PDF directly from a paper
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document using your scanner.
To scan paper documents to PDF:
1. Choose File > Create PDF > From Scanner.
2. Select the input, output, and documents options in the Foxit Scanner dialog box, and then
click Scan.
3. If creating a new PDF, specify a filename and location, and click Save.
4. Select “Continue Scan (put next paper)” to scan next paper if you like.
5. Select “Finish Scanning” and click OK to exit.
Foxit Scanner Dialog Box
Input
Scanner: select an installed scanner. You must have the manufacturer’s scanning software
installed on your computer.
Scanner Options (Windows only): click to open the Scanner Options dialog box. (Available
only after you select a scanner.)
User Interface: the hide scanner’s interface option bypasses the windows and dialog
boxes provided by the scanner manufacturer. Instead, scanning from Foxit opens the
Foxit Scanner dialog box.
Paper Size: the menu lists available standard page sizes.
Color Mode (Windows only): select a basic color mode (Color, Black and White, or Grayscale)
supported by your scanner. This option is enabled if your Scanner Options are set to use the
Foxit scanning dialog box instead of the scanner application.
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Resolution (Windows only): select a resolution supported by your scanner. This option is
enabled if your Scanner Options are set to use the Foxit scanning dialog box instead of the
scanner application.
Note: If you select a Color Mode or Resolution option not supported by your scanner, a
message appears and your scanner’s application window opens, where you can select
different options.
Output
New PDF Document: select this to create a new PDF; deselect it if you want to append the
scanned page to an existing PDF.
Append: select this if you want to add the converted scan to an existing PDF. Use the pop-up
menu to select an open PDF or click Browse to find and select another PDF.
Documents
Optimization: drag the slider to set the balance point between file size and quality. Click the
Options button if you want to customize optimization with specific settings for file
compression.
The Optimization Options dialog box for image settings controls how scanned images are
compressed for the PDF. Default settings are suitable for a wide range of document pages,
but you may want to customize settings for higher quality images and smaller file sizes.
Automatic: applies default settings to balance the file size and quality at a moderate
level.
Custom Settings: makes additional settings available under Compression. When Custom
Settings is selected, the Color/Gray or Monochrome settings are available.
Color/Gray settings: when scanning color or gray pages, select one of the following:
Lossless: does not apply compression to scanned pages.
JPEG: applies JPEG compression to the entire gray or RGB input page.
High-Compression: applies image compression in high-quality with small size.
(Available in Business Only)
Monochrome: when scanning black-and-white or monotone images, select one of the
following:
Lossless: does not apply compression to scanned pages.
CCITT Group 4: applies CCITT Group 4 compression to black-and-white input page
images.
JBIG 2: an image compression standard for bi-level images which is suitable for
both lossless and lossy compression.
High-Compression: applies to high-quality with small size compression.
Text Recognition with OCR Engine
What is OCR?
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Optical Character Recognition, or OCR, is a software process which enables images of printed
text to be translated into machine-readable text. OCR is most commonly used when scanning
paper documents to create electronic copies, but can also be performed on existing electronic
documents (e.g. PDF).
To recognize the text from Foxit scanner:
Check the option Make Searchable (Run OCR) in the Foxit Scanner dialog box and click Options
to enter into the Select OCR Engine dialog box.
1. Choose the OCR engine in the left engine list and the language you want.
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2. Click “OK” to exit.
3. A recognition text process bar will pop up to show the progress.
4. Select Tools > Find, the text on your image or scanned document are searchable.
You can also recognize text from a opened image or scanned document.
1. Open the scanned PDFs that need to become selectable and searchable.
2. Choose Edit > OCR > Recognize Text Using OCR.
3. In the Recognize Text dialog box, specify the page range (current page, all pages, a range of
pages), and click OK.
You can also recognize text in multiple files.
1. Choose Edit > OCR > Recognize Text in Multiple Files Using OCR.
2. Click Add Files to add files or, folders. Use Move up, Move down, and Remove to adjust the
order of the files and click OK.
3. Select the destination folder, choosing to name the new file or overwrite an existing one.
4. Click OK to finish the recognition.
See also “To recognize the text from Foxit scanner”
Note: When you are using the OCR engine in Express and Standard editions for the first time, the
system will remind you to download and install the engine from Foxit server.
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Chapter 4 – Saving and Exporting PDFs
Foxit PhantomPDF provides you with the power to do more when saving PDF documents. If the
file permissions allow, you can save comments, form fields that you have added to a document,
as well as save PDF contents in text format. Also, you can export a PDF as image into PNG, JPEG,
JPEG2000, TIFF and BMP. formats.
Saving PDFs
Saving a copy of a PDF
1. Choose File > Save As…
2. In the Save As dialog box, enter the filename and location, and click Save.
Saving comments and form field entries
Do one of the following:
Choose File > Save
Choose File > Save As… > enter the filename and location > Choose Document and
Annotations in Save What field > click Save.
Saving a PDF as a TXT
1. Choose File > Save As…
2. Choose the extension name from the Files of Type Option in the Save As dialog box.
3. Enter the filename and location, and click Save.
Note: This function allows PDF documents to appear, for confidential purposes; in different file
types as if they were created on a different platform other than PDF.
Exporting PDFs (Available in Standard and Business Only)
Exporting PDF to Word, RTF, Excel, PPT or HTML file
1. Select File > Export to...
2. Select the format you want to convert PDF to.
3. You can select the language used in the PDF from Setting before you save as to ensure the
quality of the exported Word document.
Exporting a PDF as an image
1. Select File > Export to Images.
2. Specify the page range (all pages, current page, a range of pages), and click OK.
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3. You can set the quality, colorspace, resolution from setting before you save as.
Reusing PDF Content
With Foxit PhantomPDF, you can copy text and images to other applications, and view PDF
contents in a text mode.
Selecting and Copying Text
The Select Text tool lets you select horizontal and vertical text or columns of text in a PDF. To
copy text, click Select Text Tool on Toolbar or choose Tool > Select Text on Menu Bar and
do the following:
Selecting text
Select a line of text: Move the cursor toward a line of text you want to select.
Select a column of text: Put the cursor between the lines, move toward a column of text and
draw a rectangle over it.
Select a word: Double-click the word you want to select.
Select multiple paragraphs through pages: Click at the start of the selection, scroll to the end
of the selection without releasing your mouse.
Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All.
Deselect all the text: Right-click the selected text, and choose Deselect All.
Copying text
Once you have selected the text, do one of the following:
Right-click the selected text > choose Copy.
Press shortcut key Ctrl + C.
Pasting text
To paste the selected text on Clipboard to another application, please follow the paste command
of the specific application.
Copying Images
You can copy and paste individual images from a PDF to the clipboard, to other applications, or
to other files.
Taking a snapshot of an image
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To copy an image, please switch to the Snapshot tool :
Choose Tools > Snapshot or click the snapshot tool on Basic Toolbar, and the pointer
changes into a Cross automatically.
Hold the pointer over the image and drag a rectangle around it.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
Paste the selected image to other applications.
Taking a snapshot of a page
You can use the snapshot tool to copy the entire page. Both text and images will be
copied as an image.
Select the Snapshot tool by choosing Tools > Snapshot or click the snapshot tool on
Basic Toolbar.
Drag on the page to select content, click anywhere in the page, or right-click anywhere in
the page and choose “Select All” to copy the entire page.
To deselect it, please right-click anywhere in the page and choose “Deselect All”.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
Paste the selected image to other applications.
Note: The selected area will be highlighted in blue.
Copying a Combination of Text and Images as an Image
You can use the snapshot tool to copy the all selected content (text, images, or both) to the
clipboard or other applications. Text and images will be copied as an image.
To copy a combination of text and images as an image, do the following:
Select the Snapshot tool by choosing Tools > Snapshot or click the snapshot tool on Basic
Toolbar.
Drag a rectangle around the text and images.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
Paste the selected image to other applications.
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Chapter 5 – Organizing PDFs (Available in
Standard and Business Only)
Foxit PhantomPDF comes with a built in functionality to combine various PDF files & split one
PDF into various small single & multiple page PDF files according to page numbers as well as page
range. Organize PDF files by re-arranging pages, composing page outlines, etc. Foxit PhantomPDF
displays an overview page without any additional software so you can easily know what you are
working on. It allows you to split, merge, and reorganize pages in your PDF document.
Inserting Pages
Inserting pages from a file
Foxit PhantomPDF allows you to insert one PDF into another.
1. Open the PDF that you want to serve as the basis of the combined file, and choose Organize >
Insert Pages > From File.
2. Select the files or the folders that you want to insert into the target document, and click
Open. (Support to add multiple file with PDF, doc, jpg etc formats and folders one time.)
3. In the Insert Pages dialog box, specify where you want to insert the document (before or
after the first, last, or a designated page of the open PDF), and page range (all or specific
pages) of the PDF document that you want to insert.
4. Choose the file you added and you can preview the insert page in the right bottom image
box.
5. To leave the original PDF intact as a separate file, choose Save As, and type a new name for
the merged PDF.
Inserting pages from a scanner
You can insert pages from a paper document using Foxit PhantomPDF and your scanner.
1. Open the PDF that you want to serve as the basis of the combined file, and choose Organize >
Insert Pages > From Scanner.
2. Select the input and documents options in the Foxit Scanner dialog box, and then click Scan.
See also “Create a PDF from a scanner”
Inserting pages from a blank page
1. Open the PDF that you want to serve as the basis of the combined file, and choose Organize >
Insert Pages > From Blank Page.
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2. In the Insert blank pages dialog box, specify where you want to insert the blank page (before
or after the first, last, or a designated page of the open PDF), and page count (how many
blank pages you want to insert), and click OK.
3. To leave the original PDF intact as a separate file, choose Save As, and type a new name for
the merged PDF.
Deleting Pages
After combining PDF files, you can delete unwanted or blank pages.
Deleting Pages using the Delete command
1. Open the PDF document where you want to delete pages.
2. (Optional) Click the Page Thumbnails button in the navigation pane and select the
pages you want to delete.
3. Choose Organize > Delete Pages.
4. Click OK to delete selected pages or click From and specify a range.
Note: If you want to retain a copy of the original PDF, make sure that you save the new document
using Save As rather than Save.
Deleting Pages using page thumbnails
1. In the Pages panel, select a page or group of pages:
Select the page number box of the thumbnail or the page thumbnail itself.
Shift-click or Ctrl- click to select a range of page thumbnails.
2. Choose Delete Pages from the Pages panel Options menu, and click OK.
Extracting Pages
Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages
contain not only the content but also all form fields, comments, and links associated with the
original page content.
You can leave the extracted pages in the original document and create a new PDF that includes
all of the extracted pages during the extraction process—comparable to the familiar processes of
cutting-and-pasting or copying-and-pasting, but on the page level.
Note: Any bookmarks or article threading associated with pages are not extracted.
1. Open the PDF in Foxit PhantomPDF and choose Organize > Extract Pages.
2. In the Extract Pages dialog box, under Extract Range, do any of the following:
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To extract only every other page, select either Odd Pages only or Even Pages only.
To extract only one page or a range of pages, select From, and enter page numbers in
the From and To options.
3. In the Extract Pages dialog box, to leave the original pages in the document and create a
single PDF that includes all of the extracted pages, select Extract Pages As A Single File, click
OK.
4. A Save As dialog box automatically appears asking you t o enter a filename and click Save.
The saved file is not currently open in Foxit PhantomPDF.
5. If the “Extract Pages as a Single File” option is deselected, the single PDF that includes all of
the extracted pages is currently open without being saved. You have to manually save the
single file if you like.
6. The extracted pages are placed in a new document named Extract Pages From [original
document name].pdf.
Note: The creator of a PDF document can set the security to prevent the extraction of pages. To
view the security settings for a document, choose File > Properties, and select Security.
Replacing Pages
You can replace an entire PDF page with another PDF page. Only the text and images on the
original page are replaced. Any interactive elements associated with the original page, such as
links and bookmarks, are not affected. Likewise, bookmarks and links that may have been
previously associated with the replacement page do not carry over. Comments, however, are
carried over and are combined with any existing comments in the document.
To quickly update a PDF, you can replace individual pages.
1. Open the PDF that contains the pages you want to replace.
2. Choose Organize > Replace Pages.
3. Select the PDF document containing the replacement pages, then click Open.
4. Under Original, enter the pages to be replaced in the original document.
5. Under Replacement, enter the first page of the replacement page range. The last page is
calculated based on the number of pages to be replaced in the original document.
6. Click OK.
Swapping Two Pages
The Swap feature is useful sometimes if you want to swap two different pages within a PDF
document.
1. Open the PDF document within which you want to swap pages.
2. Choose Organize > Swap Two Pages.
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3. In the Swap Two Pages dialog box, enter two different page numbers in the Swap and For
options.
4. Click OK.
Duplicating Pages
The Duplicate Pages feature allows you to copy pages within a PDF document.
1. Open the PDF document within which you want to copy pages.
2. Choose Organize > Duplicate Pages.
3. In the Duplicate Pages dialog box, specify where you want to copy pages within the
document (before or after a designated page of the open PDF), and enter page numbers in
the Form and To options that you want to copy.
4. Click OK.
Moving Pages
The Move Pages feature allows you to move pages within a PDF document.
Moving one or more pages within a PDF document
1. Open the PDF document within which you want to move pages.
2. Choose Organize > Move Pages.
3. In the Move Pages dialog box, specify where you want to move pages within the document
(before or after a designated page of the open PDF), and enter page numbers in the From
and To options that you want to move.
4. Click OK.
Note: Tagged bookmarks affect the order that reading devices follow, such as devices for the
visually impaired. Tagged bookmarks do not change the sequence of pages in a PDF.
Moving one or more pages within a PDF, using page thumbnails
1. Click the Pages button to open the Pages panel, and select one or more page thumbnails.
2. To move a page, drag the page number box of the corresponding page thumbnail or the
page thumbnail itself to the new location.
Cropping Pages
The Crop Pages dialog box is where you can adjust the visible page area. This can help you create
consistency within a PDF composed of pages of different sizes.
Cropping one or more pages
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1. Open the PDF document within which you want to crop pages.
2. Open the Crop Pages dialog box using one of the following methods:
Choose Organize > Crop Pages.
From the right click context menu on the Pages thumbnails, choose Crop Pages.
3. In the Crop Pages dialog box, adjust values for the Margin Controls: Top, Bottom, Left,
and Right. A black rectangle in the thumbnail page display shows the adjusted
boundaries of the cropped page.
4. Under Page Range, do any of the following:
To crop all pages in the PDF, select All.
To crop only one page or a range of pages, select From, and enter page numbers
in the From and To options.
5. Click OK.
Rotating Pages
You can rotate all or selected pages in a document. Rotation is based on 90° increments.
1. Open the PDF document within which you want to rotate pages.
2. Open the Rotate Pages dialog box using one of the following methods:
Choose Organize > Rotate Pages.
From the right click context menu on the Pages thumbnails, choose Rotate
Pages.
3. For Direction, select the amount and direction of the rotations: Counterclockwise 90
degrees, Clockwise 90 degrees, or 180 degrees.
4. For Pages, specify whether all pages, a selection of pages, odd or even pages or a
range of pages are to be rotated.
5. Click OK.
Note: To temporarily change your view of the page, choose View > Rotate View > Clockwise
or Counterclockwise. The original page orientation is restored the next time you open the
PDF.
Flattening Pages
The Flatten Pages feature can discard interactive annotations in the PDF file and make them
become part of objects of the PDF pages.
1. Open the PDF document where you want to flatten pages.
2. Choose Organize > Flatten Pages.
3. In the Flatten Pages dialog box, specify the page range (current page, all pages, a range of
pages), and click OK.
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Note: If you want to retain a copy of the original PDF, make sure that you save the new document
using Save As rather than Save.
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Chapter 6 – Editing PDFs
Foxit PhantomPDF not only provides general editing features, but also provides an advanced
Editor for professional PDFs editing.
Advanced Editing Features (Available in Business Only)
For advanced editing features, you need to install Foxit PhantomPDF Business Edition. There are
two applications in Foxit PhantomPDF Business Edition, PhantomPDF main application and
PhantomPDF Advanced Editor. The Foxit PhantomPDF Advanced Editor will be installed
automatically and the icon of it will be added once finish the installation of PhantomPDF
Business Edition.
With the Foxit PhantomPDF Advanced Editor, the only REAL editor for PDF files allows you to
easily and efficiently change contents in any existing PDF files. You can select, insert, change,
remove, rotate, copy and paste texts, images, graphics and shadings. You can insert, import,
delete pages or design page layout. After you finish editing, you can print out the result PDF file,
save it to overwrite the original file or create a new file. To trigger the advanced PDF Editor,
please do one of the following:
Select Start > All Applications > Foxit PhantomPDF > Foxit PhantomPDF Advanced Editor.
Tools-> Modify content. The document will be switched to be opened with Foxit
PhantomPDF Advanced Editor.
For the detailed features usage, please refer to Foxit PhantomPDF Advanced Editor User Guide.
(Please simply double click on the File Attachment icon to open t he attached Advanced
Editor User Guide.)
Note: If you are warned that the User Guide is set to be not allowed to open because you’re
currently in safe reading mode, please go to Tools > Preferences > Trust Manager to disable the
safe reading mode.
General Editing Features (Available in Standard and Business Only)
You can use general editing features to create bookmarks, add links, attach files, add images,
play and insert multimedia files, as well as run JavaScript on PDF files. You can go to Edit menu
directly to use these general editing features.
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Adding Header & Footer, Watermark & Background to PDFs
Add Header/Footer, Watermark/Background to PDFs with Text, image and PDF, making your PDFs
more professional and help you to easily view, navigate watermark and place marks on
documents.
Adding Header & Footer
To add a new header & footer, please do the following:
1. Open Edit menu > Header & Footer > Add…
2. Edit the text of header & footer in the “add headers and footers” dialogue box.
Add Headers and Footers Dialog Box
3. Click Save Settings to save the c urrent settings as a profile which can be applied directly to
future documents
4. Click OK to activate the operation.
To update the header & footer, please do the following:
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1. Open Edit menu > Header & Footer > Update…
2. Update the content in the update headers and footers dialogue box.
3. Click OK to activate it.
To remove the header & footer, please do the following:
6. Open Edit menu > Header & Footer > Remove…
7. Click “Yes” in the message box.
Adding Background
To add a new background, please do the following:
1. Open Edit menu > Background > Add…
2. Edit the background in the add background dialogue box.
Choose one color as the background, or add the file from your computer via clicking
the browser button. If the file has many pages, you can select one of them.
Set the appearance by choosing the rotation degree, the opacity. You also can choose
to make the scale relative to target page or not.
Set the vertical and horizontal distance between the target page and the background.
Choose the page range to play the background. You can select all pages or specify the
page range, or choose even pages or odd pages via clicking the right items in the
subset list.
Check or uncheck the Show Preview option to preview the changes or not.
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3. Click Save Settings to save the current settings as a profile which can be applied directly to
future documents.
4. Click OK to activate it.
To update the background, please do the following:
1. Open Edit menu > Background > Update…
2. Update the content in the update background dialogue box.
3. Click OK to activate it.
To remove the background, please do the following:
4. Open Edit menu > Add background > Remove…
5. Click “Yes” in the message box.
Adding Watermark
To add a new watermark, please do the following:
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1. Open Edit menu > Watermark > Add…
2. Edit the watermark in the add watermark dialogue box.
Input the text as the background and choose the font, size and the color, or add the file
from your computer via clicking the browser button. If the file has many pages, you can
select one of them.
Set the appearance by choosing the rotation degree, the opacity. You also can choose
to make the scale relative to target page or not.
If you choose the “appear behind page”, the page content will obstruct your view
of some part of the watermark.
If you choose the “appear on the top of page”, the watermark will cover some
content, but you can adjust it via setting the opacity of the watermark.
Set the vertical and horizontal distance between the target page and the watermark.
Choose the page range to play the watermark. You can select all pages or specify the
page range, or choose even pages or odd pages via clicking the right items in the
subset list.
Check or uncheck the Show Preview option to preview the changs or not.
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8. Click Save Settings to save your current settings as a profile which can be a pplied to other
documents directly next time.
9. Click OK to activate it.
To update the watermark, please do the following:
1. Open Edit menu > Watermark > Update…
2. Update the content in the update watermark dialogue box.
3. Click OK to activate it.
To remove the watermark, please do the following:
1. Open Edit menu > Watermark > Remove…
2. Click “Yes” in the message box.
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Adding Bates Number
What’s Bates Number?
Bates numbering is used in the legal, medical, and business fields to place identifying numbers
and/or date/time-marks on images and documents. These numbers may be solely numeric or
may contain a combination of letters and numbers. It is a unique serial number attached to every
page of a document collected and is also a method of indexing legal documents for easy
identification and retrieval.
To add Bates Number, please do the following:
1. Open Edit menu > Bates Numbering > Add…
2. Add the files, folders or opened files by clicking Add Files, Add Folders or Add Open Files. In
the files list, you can change the order by clicking Move Up or Move Down, you can delete a
file by clicking Remove.
3. Click Output Options. Here, you can set the target output folder, name the file and create
the log file in the dialogue box. Click OK to exit the box after completing these settings.
4. Click OK and a dialog box to add Headers and Footers will pop up for you to insert Bates
Number on the PDF documents.
Click Insert Bates Number…
Another dialog box will appear for setting the number of digits used, the start number,
and the prefix/suffix, if needed. Click OK to finalize these setting.
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Click Ok button.
Removing Bates Number
If you want to remove Bates Number in a file, please do following:
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Select Edit > Bates Numbering > Remove.
Undoing and Redoing
When ma king quick adjustments to your document, you may want to undo or redo the most
recent action performed. You can undo and redo up to 10,000 actions in Foxit PhantomPDF.
Undo your last action
Select Edit > Undo.
Click Undo on the Standard toolbar.
Press Ctrl+Z.
Note: Some actions can’t be undone, such as clicking any command on the File menu. If you can’t
undo an action, the Undo command changes to the grayed.
Redo actions that you undid
Select Edit > Redo.
Click Undo on the Standard toolbar.
Press Shift+Ctrl+Z.
Cutting, Copying and Pasting Comments
Cutting comments
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Cutting removes selected comments from the current location. Once you cut the comments, you
can paste within the same document, into a different document.
Select comments to be cut by using Ctrl+Click.
Choose Edit > Cut, OR select Cut from the right-click menu, OR press Ctrl+X.
You are now ready to paste.
Copying comments
Once you copy the comments, you can paste within the same document, into a different
document.
Select comments to be copied by using Ctrl+Click.
Choose Edit > Copy, OR select Copy from the right-click menu, OR press Ctrl+C.
You are now ready to paste.
Pasting comments
You can paste comments within the same document, a different document in Foxit PhantomPDF.
Copy or cut the selected comments by using Ctrl+Click.
Place your cursor where you want to paste comments within the same document or to
another opened document.
Select Edit > Paste, OR select Paste from the right-click menu, OR press Ctrl+V.
Editing Page Transition in Full Screen
Page transition in full screen mode helps you to turn pages is the same as the transition feature in
Microsoft Power Point. To edit page transition for one document, choose Edit > Page Transitions…
Note:
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This change only works for the PDF you trigger the operation.
The pages will be turned in the same way the next time you open and view the document in
full screen mode.
If you want to set page transition to all PDF documents opened by Foxit PhantomPDF, please
choose Tools > Preferences > Full Screen.
Working with Bookmarks
Bookmarks are navigational tools that make your PDF files easier to read. They are usually
generated automatically during the PDF creation.
Bookmarks are useful for users to mark a place in a PDF file so that users can return to it with
ease. Or you may like to have your own bookmark structure and new bookmark names. With
Foxit PhantomPDF, you can easily nest, edit, or delete bookmarks in a PDF file if the security
settings allow.
Adding a bookmark
1. Go to the page where you want the bookmark to link to. You can also adjust the view
settings.
2. Use the Hand Tool to create the bookmark:
To bookmark selected text, use the Select Text Tool , and then drag to select the text.
The selected text becomes the label of the new bookmark. You can edit the label.
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3. Place your bookmark where you want it in the bookmark list.
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4. Click the New Bookmark icon at the top of the Bookmarks panel, or right-click the
selected bookmark and choose Add Bookmark
Moving a bookmark
Select the bookmark you want to move, and then do one of the following:
Hold the mouse button down and then drag the bookmark icon directly next to the
parent bookmark icon. The Line icon shows the place where the icon will be located.
Right-click the bookmark icon and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is moved.
Organizing a bookmark hierarchy
A bookmark hierarchy is an outline or stratified structure that places some bookmarks within
others. In Foxit PhantomPDF, multilevel bookmark hierarchy can be defined by properly dragging
the bookmark icon in the Bookmark panel.
To nest a bookmark, please do one of the following:
Select the bookmark you want to nest.
Hold the mouse button down and then drag the bookmark icon directly underneath
the parent bookmark icon. The Line icon shows the place where the icon will be
located.
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Right-click the bookmark icon and choose the Cut option > right-click the parent
bookmark, and choose Paste under Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
To move a bookmark out of nested position, please do one of the following:
Select the bookmark you want to move.
Hold the mouse button down and then drag the bookmark icon directly next to the
parent bookmark icon. The Line icon shows the place where the icon will be located.
Right-click the bookmark icon and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
To expand or collapse a bookmark
Click the plus sign (+) next to the bookmark icon to show any children. Click the minus sign (-) to
collapse the list.
Editing a bookmark
In Foxit PhantomPDF, you are able to edit, change, or move the bookmarks with ease if the
security settings allow.
To rename a bookmark, right-click the bookmark you want to rename in the Bookmarks panel >
choose the Rename option > type the new bookmark name.
To reset a bookmark’s destination, please do the following:
In the document pane, move to the location you want to specify as the new destination.
(Optional) Adjust the view magnification.
Right-click the bookmark, and choose Set Destination.
To customize the text appearance of a bookmark, do the following:
In the Bookmarks panel, right-click the bookmark > choose Properties.
In the Bookmark Properties dialog box, click the Appearance tab, and select the font style
and color for the text.
Note: After defining a bookmark’s appearance, you can set it as bookmarks’ default property by
right-clicking the bookmark and then selecting the option of Use Current Appearance as New
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Default.
To add an action to a bookmark, please do the following:
Right-click a bookmark, and choose Properties.
In the Bookmark Properties dialog box, click Actions.
Choose an action from the Select Action menu and click Add, and then refer to the section
of “Actions tab for the button properties”.
To delete a bookmark, please do one of the following:
Select the bookmark you want to delete and click the Delete button at the top of the
Bookmarks panel.
Right-click the bookmark you want to delete and choose Delete.
Note: Deleting a bookmark deletes all the bookmarks that are subordinate to it.
Adding Links
This function helps you to lead the readers to related articles, references, or the intended web
page.
Generally speaking, there are two options of links for you: rectangle link tool and polygon
link tool in Foxit PhantomPDF.
Adding a rectangle link
Rectangle Link Tool enables you to add a link with the shape of rectangle on the PDFs.
To add a rectangle link, please do the following:
Choose Edit > Links > Rectangle Link.
Position the cursor on the place you want to add the link, hold and drag your mouse button
to draw a rectangle.
Tips: To draw a square link, press Shift key when you hold and drag your mouse button.
Pops up Create Link dialog box. Choose the appearance and destination of the link.
Appearance
A. Thickness – the thickness of the four sides of the rectangle. The higher of the value, the
thicker of the sides. You can choose the thickness from 0-12, while the default is 1.
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B. Border Style – the style of the rectangle’s border. There are three types of the border
styles:
Solid: the border is solid, but not hollowed out.
Dashed: the border is drawn as a dashed line.
Underline: the sides are visible except the underline.
Solid Style Dashed Style Underline Style
Three types of border styles
C. Highlight – the effect when you click the rectangle link. There are four types of the
highlighting effects:
None: doesn’t change the appearance of the link.
Invert: changes the link’s color to its opposite.
Outline: changes the link’s outline color to its opposite.
Inset: creates the appearance of an embossed rectangle.
None Invert Outline Inset
Four types of highlight
D. Color – the border color of the rectangle. Click the color button to choose any colors you
like, or you may choose Other Color to add a customized color. The default color is red.
Choose the color
Destination
The destination refers to any point or location, for example, a web page, a named file or
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position the link goes to. There are four options for you to choose:
A. Go to a page view – designate the link to a specific page view. Not only can you designate
the link to a page in the current PDF, but you can also set the link to the page in another
PDF. Also, you may change the current zoom setting and then set the position.
To go to a page view, choose this option, click the Next button and do one of the following:
Set the position in current document – scroll the current document, go to a new
position where you want to set and click Set this position.
Set the position in another PDF document – click the Open button on the toolbar >
select the PDF you want to set position > scroll this document and go to a position
where you want to set > click Set this position.
Note: The new PDF document should be opened in the existing w indow but not a new
window.
Change the view magnification -- scroll in the current document or another document >
go to a new position where you want to set > change the magnification of the position >
click Set this position.
Click Cancel to cancel out of your operation.
B. Go to a named position – designate the link to a named position that has been set by
creator of the current document.
To go to a named position, choose t his option and click the Next button > select a named
position for the pop-up list > click OK.
Note: An empty pop-up list indicates that no position has been named by the document’s
creator.
C. Open/execute a file – designate the link to open another file. To do this, please follow the
steps below:
Choose Open/execute a file > click the Next button > select the destination file and click
Select.
D. Open a web page – designate the link to open a web page. Do the following:
Choose Open a web page > click the Next button > enter the URL of the destination
web page or click the drop-down button to select a web site you have opened before.
E. Others (use action property page) – add an action to the link. Please refer to “Actions tab
for the button properties” for more details.
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Adding a polygon link
Rectangle Link Tool enables you to add a link with the shape of quadrilateral or triangle on the
PDFs.
To add a quadrilateral link, please do the following:
Click the Quadrilateral Link Tool on toolbar, or choose Edit > Links > Quadrilateral
Link Tool on Menu Bar.
Position the cursor on the place you want to add the link > click to start the beginning of the
quadrilateral > move and click to draw each side > click or double-click to finish.
Follow the steps specified in the section of “Adding a rectangle link”.
Moving or resizing a link
You can move and resize the link after you create it.
Select one of the link tools or the Annotation Selection Tool , and then move the
pointer over the link so that the handles appear.
Do one of the following:
A. To move the link, drag it to the desired area.
B. To resize the link, drag any corner point to adjust.
Deleting a link
Select one of the link tools or the Annotation Selection Tool , and then move the
pointer over the link so that the handles appear.
Select the link you want to delete.
Press the Delete key.
Attaching Files
You can attach PDF files and other types of files to a PDF. There are two options for you to add an
attachment: attaching a file as a comment and attaching a file to the entire PDF. An attached file
as a comment will a ppear in the page with the File Attachment icon by default, while the
attached file acts invisible and only can be seen when you click the File Attachment icon.
Adding a file as a comment
1. Choose Comments > Attach a file on page.
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2. Position the pointer to the place where you want to attach a file as a comment > click the
selected position.
3. In the Add Attachment dialog box, select the file you want to attach, and click Open.
Note: If you try to attach certain file formats (such as EXE), Foxit PhantomPDF warns you
that your attachment is denied because of your security settings.
4. The File Attachment Icon appears at the place you designated.
Working on the attachment comment
You can open the attachment, add a description, move and delete it, and set the preferences.
Opening an attachment
Select the Hand Tool or Annotation Selection Tool and do the following:
1. Double-click the File Attachment icon .
2. In Open file attachment dialog box, select one of the three options and click OK.
Open file attachment dialog box
A. Open the file attachment – open this file attachment, and the dialog box will always pop
up when you double-click the File Attachment icon.
B. Always open file attachments of this type – open this file attachment, and the files of
this type will be opened automatically when you double-click the File Attachment Icon
next time.
C. Never open file attachments of this type – forbid to open the file attachments of this
type. Whenever you double-click the File Attachment Icon, the files of this type will be
forbidden to open and you’ll be prompted that “File attachment of this type cannot be
opened because of your security settings”.
See also “Doing security settings”.
Note: If you are in Safe Reading Mode, you cannot choose the way to open the attached file.
Please go to Tools > Preferences > Trust Manager to check if the Enable Safe Reading Mode
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option is checked or unchecked.
Save the PDF.
Moving a file attachment icon
Select the Hand Tool or Annotation Selection Tool , click and drag the File
Attachment Icon to move it to other place.
Deleting an attachment comment
Select the Hand Tool or Annotation Selection Tool , and do one of the following:
Right-click the File Attachment icon and choose Delete.
Click the File Attachment icon and press Delete key.
More options with an attachment comment
You are able to work on t he attachment comment just like an ordinary comment, including set
status, mark with checkmark, open popup note and add some descriptions, reply to the
comment, and change the icon’s appearance. For all the operations, please refer to “Chapter 7 –
Comments”.
Adding a document to the entire PDF
1. Click the Attachment button on the navigation pane and click Add button, or choose
Edit > Attach a File.
2. In the Add Attachment dialog box, select the file you want to attach, and click Open.
3. The added document will be displayed in the Attachment pane.
Working on the attachments
You can open, save, delete and edit settings to the attachments. Click the Attachment button
on the navigation pane > Open/Save/Delete/Edit Description.
Manage Attachment in Attachment Panel
Attachment Panel
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Doing security settings
To change the security settings you have set when you open the attachment file as a comment,
Click the Settings button in the Attachment Panel and do one of the following:
To add a new extension, click the Add button to input the file extension in the Security
Settings dialog box.
To delete an extension, click one of the existing extensions and click the Delete button.
To change the settings of how to open the attachments of the type, choose one of the three
options listed.
Working with Images
You can specify a rectangle on any part of a PDF page and then insert an image into that
rectangle. This feature is helpful when you want to explain or show something more dynamically.
Adding an image
You can add an image to a PDF with the Image Tool . After you insert a new image, you can
adjust its size and position, change the appearance and other settings, etc.
To add an image, do the following:
Choose Edit > Add Image.
Drag a rectangle on the page to define the canvas area for the image.
In the Add Image dialog box, click the Browse button to select the image that you want to
insert and click the Open button. You will see the URL of this image has been added to the
Location field.
Click the Advanced button to edit the setting of the image.
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Image placement dialog box
A. When to scale – choose when to scale the image you insert.
B. Scale – choose to scale the image non-proportionally or proportionally. This option will be
disabled when you select Never in the field of When to scale.
C. Fit to bounds – check this option to scale the image to fit fully within the bounds of the
rectangle without taking into consideration the line width of the border.
D. Border – drag and move the scroll bar to change image’s position in the rectangle. The
coordinates change when you move the scroll bar.
Click OK for your changes to take effect, or click Reset to reset the data to the original
settings.
Click OK.
Applying an image to other pages
After adding an image, you may want to place the same image on additional pages while
maintaining the original location and settings.
To apply an image to other pages, please do the following:
1. Right click on the image you wish to apply to other pages
2. Choose the option Apply to Other Pages in the menu.
3. Set the page range.
4. Click OK.
Moving and resizing an image
To move an image, please do the following:
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5. Select the Annotation Selection Tool or the Image Tool , put the pointer over the
image so that the handle appears.
6. Click and drag the image to another place you like.
To resize an image, please do the following:
7. Select the Annotation Selection Tool or the Image Tool , put the pointer over the
image so that the handle appears, and click the image.
Place the cursor on any corner point. Pointer changes into the cursor showing the direction
at which the rectangle will be resized.
To resize the image
Drag the cursor outside, it will increase the size of the rectangle proportionally. Drag the
cursor inside, it will decrease the size of the rectangle proportionally.
Setting properties of an image
1. Double-click the image or right-click it and select Properties…
2. In the Appearance tab, do any of the following:
Locked – When selected, prevents any further changes to any multimedia properties.
Close – Applies and saves the current properties, and closes the multimedia properties
dialog box.
3. In the Settings tab, follow the steps in “Adding an image”.
4. For the Actions tab, Please refer to “Actions tab for the button properties”.
Deleting an image
1. Select the Annotation Selection Tool or the Image Tool , put the pointer over the
image so that the handle appears, and click the image.
2. Press Delete or right-click the image > Delete.
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A. Suppose that you want to set A
as the anchor image.
B. Select these two images >
right-click A and choose Align >
Left. You will see the other
image is placed to the left edge
of A.
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Selecting multiple images
1. Select the Annotation Selection Tool or the Image Tool .
2. Press and hold Shift or Ctrl and click the images you want to edit.
3. To select all images, right-click an image > Edit > Select All.
Aligning images
Select two or more images that you want to align.
Right-click the anchor, and then choose a command as follows:
A. To align a column of images, choose Left, Right, or Vertically to align them respectively to
the left edge, right edge, or vertical axis of the anchor image.
B. To align a row of images, choose Top, Bottom, or Horizontally to align them respectively
to the top edge, bottom edge, or horizontal axis of the anchor image.
Note: When you right-click or Ctrl-click one of the selected images, it will be highlighted in red,
indicating that it’s the anchor image. The align menu commands move the other selected images
to line up with the edges of the anchor image.
Below is an example:
Centering images
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A. Select two images. You can see
these two images consist of an
area with the shape of rectangle
(marked with red).
B. Right-click one of the images >
Center > Vertically. You will
find that the red rectangle is
aligned vertically in the page.
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This function enables you to center the rectangle enclosed by the images you select vertically,
horizontally or both.
Below is an example:
Distributing images
This function will be available when selecting three or more images.
To distribute the images evenly between the topmost and bottommost images, choose
Distribute > Vertically.
To distribute the images evenly between the leftmost and rightmost images, choose
Distribute > Horizontally.
Below is an example:
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A. Select three images A, B and C. A
is the topmost image and C is
the bottommost image.
A
B
C
B. Right-click any one of the images >
Distribute > Vertically. And you will
see that B is distributed evenly
between A and C.
A
B
C
A. Select images A and B. Suppose
that you want to set A as the
anchor image.
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Resizing images
You can adjust multiple images with the same height, width, or both. Select one of the images as
the anchor, and the rest of the images will be resized with the same height or width as that of the
anchor image.
Below is an example:
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A
B
B. Right-click A > Size > Height. And
you will see that the height of B
is resized to be the same as that
of A.
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Setting properties of multiple images
Select multiple images > right-click one of them > Properties…
A dialog pops up with an Appearance tab. Follow the steps specified in “Setting properties of
an image”.
Working with Multimedia
Foxit PhantomPDF does not only support playing multimedia in PDFs, but only allows users to
add and edit multimedia files to a PDF.
Playing a Movie or a Sound Clip
Some PDF files may be multifaceted with multimedia, including sound, music and video clips.
Each movie a nd sound file usually includes a play area from which the media can be activated.
The play area typically appears on the PDF page as an image or a blank rectangle, but can also be
invisible. To play the media files, please make sure you have the necessary media player installed
on your computer.
To play a movie or a sound, please do the following:
Select the Hand tool , and click the play area of the movie or sound file. When the
pointer is positioned over the play area, it changes to the play mode icon.
Note: To protect your computer from viruses, Foxit PhantomPDF pops up a dialog box soliciting
your approval before playing multimedia files. To change the default behavior, you can set other
options in the pop-up dialog box.
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Remember choice until close the document – check this option means to apply this setting to
the media content which can be played directly without Multimedia Content dialog box pop-up
the next time you click to play the media content.
Adding a movie or a sound clip
Adding movies or sounds to PDFs is as easy as inserting an image. "Movies" are desktop video
files with formats such as FLV, AVI, QuickTime, and MPEG, and file extensions such
as .avi, .wmv, .mov, .qt, .mpg, and .mpeg. An animated GIF file always has a .gif file extension,
while “Sounds” are like midis, wavs, and mp3 files.
Note: If an alert message tells you that no media handler is available, you must install the
appropriate player before you can add clips to the PDF. For example, you must install QuickTime if
you want to embed an MOV file in a PDF.
Adding movies or sounds
1. Choose Edit > Add Multimedia.
2. Press and hold mouse button down, drag to select an area on the page where you want the
movie or sound to appear. For movies, the play area is the exact size of the movie frame.
3. In the pop-up Add Multimedia dialog box, you will see some options listed below:
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Embed content in document: includes the media file into the PDF file. This option will
increase the file size of the PDF. It is selected by default. If the check box is cleared, you will
not be able to play it if you open this PDF file on other computers.
Poster Settings: choose whether to display an image in the play area when the movie isn’t
playing. You can choose to use no poster, or create poster from file.
Editing the play area
To move, resize, align, center or distribute a multiple clip, please refer to “Working with images”.
Setting multimedia properties
In Foxit PhantomPDF, you can specify properties for the multimedia files you added, such as the
appearance of a movie’s play area, whether the movie plays once or continuously, create
alternate renditions, etc.
To set multimedia properties, please do the following:
1. Select the Movie tool , or the Annotation Selection Tool .
2. Double-click the play area or right-click the play area > Properties.
3. For the Appearance tab, please refer to “Setting properties of an image”.
Note: If you select Locked on any tab, it will lock all options for this multimedia file, but not just
the options on that tab.
4. In the Settings tab , there are many options listed below:
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Annotation Title -- Type the title of the movie or sound in the Annotation Title box. This title
does not determine which media file is played.
Alternate Text -- Type a description of the media file in the Alternate Text box.
Renditions – Allows you to create alternate or other renditions to ensure that users can play
the movie or sound clip on their systems.
A. List Renditions for Event -- You can assign different renditions to different actions but
Mouse Up is chosen by default. Mouse Up means that when the mouse button is clicked
and released, the rendition is played.
B. Add Rendition – There’re three ways for you to choose: Use a File, Use a URL, By Copying
an Existing Rendition
C. Edit Rendition – When clicking the Edit Rendition button, the Rendition Settings dialog box
appears, which allows you to specify the playback location, and other settings to
differentiate it from other renditions.
Media Settings -- Specifies the general properties for the movie or sound clip:
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Rendition Name: Enter the name for the rendition, which will appear in the list of
renditions. (This name does not determine which media file is played.)
Media Clip Location: Specify the clip by typing or navigating to it.
Content Type: Will be selected automatically when you specify the clip location.
Changing the Content Type setting may cause problems playing the media.
Embed content in document: Includes the media file into the PDF file. This option
will increase the file size of the PDF. It is selected by default. If the check box is
cleared, you will not be able to play it if you open this PDF file on other computers.
Rendition Alternate Text: Type a description of the rendition.
Allow temp File: Specify whether writing a temp file is allowed and when. Some
media players write a temp file when they play a movie or sound clip. If you want to
prevent users from easily copying the media content in a secure document, you may
want to disallow the creation of temp files. However, selecting this setting may
prevent the movie from being played by media players that require the use of temp
files.
Playback Settings – Use this tab to determine how the movie or sound clip is played.
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Keep Player Open: Select whether you want the player to close after it plays the
movie or sound clip.
Volume: Lets you specify how loud the movie will be played.
Show Player Controls: Select to display a controller bar at the bottom of the play
area allowing users to stop, pause, or play the media, provided the media player
supports player controls.
Repeat: Lets you replay a clip two or more times, or continuously.
Player List: Click Add to specify a player and the settings that are required, preferred,
or disallowed to play the movie or sound clip. Select the name of the player and the
status. If you set the status of more than one player to Required, only one of the
required players may be used to play the rendition. If you set the status of players to
Preferred, these players are selected over nonpreferred players (but not over
required players). If you set the status of players to Disallowed, they are not used to
play the rendition.
Add/Edit/Delete button: Allows you to add a new player, as well as edit or delete
the selected player in the Player List.
Playback Settings – Determines whether a movie or sound clip is played in the PDF, remains
hidden while played (recommended for sound clips), is played in a floating window, or is
played full screen. The options for Floating Window Settings are unavailable except you
choose Floating Window.
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Playback Location: Selects the location for playing a movie or sound clip.
Background Color: Selects the background color for the media player.
Show title bar: Selects to show or hide title bar when playing the media in a floating
window.
Show control closing window: Selects to show or hide the close button at the top
right corner in a floating window.
Title Text: Adds a title for the media that will be showed on the title bar when
playing the media in a floating window.
Resize: Determines to allow or forbid users to resize the floating window. There’re
three options for you to choose: Don’t allow user to resize window, Allow user to
resize window but maintain original aspect ratio, or Allow user to resize window.
Window Position: The window position is determined relative to the document
window, application window, the virtual desktop or document monitor.
Width/Height: Specifies the width and height of the floating window.
If Window is Off-screen: Selects to play, do not play, or move window onto screen to
play the media file if the floating window is off-screen.
D. Delete Renditions – Deletes the selected renditions.
E. Up/Down – Arranges the order of the renditions. If the first rendition cannot be played, the
next available rendition is played.
3. Actions tab for the multimedia properties
Please refer to “Actions tab for the button properties”.
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Editing Objects (Available in Standard and Business Only)
When reading a PDF, you may need to frequently edit texts, image, or other objects in this PDF
file. The primary tool within Foxit PhantomPDF for editing these objects is the Touchup Objects
tool. For more professional editing features, please refer to Advanced Editing Features.
Using Touchup Text Tool
With Touchup Text Tool, you can add text objects with changing their font, font size and color as
well. To add text objects, please do the following:
Select Edit > Touchup > Touchup Text Tool.
A text format dialog box pops up. You can set font, font size and color as you want.
Double-click on the specific page you want to input the text and type new text in the
position where the cursor is blinking. You can also paste or delete the text you input.
Using Touchup Objects Tool
With Touchup Objects Tool, you can edit objects that you selected, including moving, resizing,
deleting, rotating, etc.
Moving and editing objects
A selected object usually is outlined by a bounding box. When the pointer is over the selected
objects, the selection handles appear and you can drag them to defined place.
Select Edit > Touchup > Touchup Object Tool, and do one of the following:
1. Selecting one or more objects
Click the object to select it, or press Ctrl and select more objects.
Hold the pointer over the objects and drag a rectangle around them.
Right-click an object and choose Select All from context menu, or press Ctrl + A on
keyboard. All objects on the current page are selected.
To deselect all the objects, right-click objects and choose Select None from the context
menu.
2. Moving an object
Drag the object to the desired place. To move objects to a different page use c ut a nd
paste.
3. Resizing or rotating an object
To resize an object, drag a handle of the object. Shift-drag the handle to retain the
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original aspect ratio.
To rotate an object, put the cursor near the corner of the selected object, the cursor
will change to a curved arrow, click and drag the handle or right-click selected objects
and open Objects Properties dialog box, specify rotation degree in Transform tab.
Note: You can also rotate an object by choosing Rotate Clockwise/Rotate Counterclockwise
from context menu, but rotating in 90 degree increments.
4. Editing an object
Right-click on the object and select an option from the context menu.
Note: Click the selected objects and type new text in the position where the cursor is blinking.
You can add, paste or replace text only if the font used for that text is installed on your system.
5. Deleting an object
Select one or more objects, press Delete key or right-click and choose Delete from the
context menu.
6. Placing an image
Right-click the objects and choose Place Image from context menu.
Setting Objects properties
1. Right-click images objects, path objects or text objects, and choose Properties.
2. In Image Objects Properties dialog box, please do any of the following.
Image Object Properties Dialog Box
Click Fill Color tab to specify fill color and opacity. Fill Color is used to paint the interior
of objects and text characters that are filled. To configure the fill color, choose one of
color spaces and simply drag the color adjusting bar until the color is what you want.
Note: Color Space is unavailable for image objects. However, you can change opacity of all
objects.
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3. In path object properties dialog box, please do any of the following:
Path Object Properties
Click Stroke Color tab to specify stroke color and opacity for objects. Stroke Color is
used to paint the border of paths and text that are stroked. To configure the stroke
color, choose one of color spaces and simply drag the color adjusting bar until the color
is what you want. A stroke color’s opacity determines what degree it obscures or
reveals. Drag the Opacity slider to adjust the opacity of Fill or Stroke color.
4. In text object properties dialog box, please do any of the following:
Text Object Properties
Font Name – Changes the font used by the selected text to the font you specify.
Font Size – changes the font size to the size that you specify.
Horizontal Scaling – adjusts the width of c haracters by stretching or shrinking them in
the horizontal direction. The scaling is specified as a percent of normal width of the
characters, with 100 being the normal width. The scaling always applies to the x
coordinate. The following figure shows the effect of horizontal scaling.
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Text Mode – determines whether text is stroked or filled. There are four types of text
modes: Fill Text, Stroke text, Fill then stroke text and Text with no fill and no stroke.
1 2 3 4
1. Fill text 2. Stroke text 3. Fill then stroke text 4. Text with no fill and no stroke
Character Spacing – inserts uniform spacing between two or more characters in
selected text.
Word Space – inserts uniform spacing between two or more words in selected text.
Rotate – enter a specified value in text field to rotate the objects. Enter a positive value
like 30, 60, 90 to rotate the object counter-clockwise; Enter a negative value like
-30,-60,-150 to rotate the object clockwise.
Shear – allows you to slant objects horizontally.
Scale – makes an object bigger or smaller. You can scale horizontally, vertically, or
both.
Move to – allows you to set the precise horizontal and vertical position of the objects.
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Redaction (Available in Business Only)
Redaction feature allows you to remove sensitive information from your document prior to
making it available to the others. You are able to mark the text or graphics for Redaction first,
and then apply the redaction.
Mark for Redaction
To mark the text or graphics for redaction, do the following:
Select Edit > Redaction > Mark for Redaction, and the hand tool changes into a Cross
automatically.
(Optional)Double-click an image to mark an entire image which will be in a red rectangle.
(Optional)Hold the pointer over the text you want to redact and drag a rectangle around it.
The rectangle will be filled with black color once moving close t he pointer to the selected
area.
Apply Redactions
You need to apply the redactions after marking the text or graphics you want to redact. To
apply the redaction, do the following:
Select Edit > Redaction > Apply Redaction.
A dialog box pops up to give a warning message and askes if you are sure to apply the
redaction or not.
Select Apply after you have marked all content that you want to redact.
Search and Remove Text
Select Edit > Redaction > Search and Remove Text.
Type the text you wish to redact into the search dialogue box and select search.
Check the results you want to redact.
Click t he button Mark Checked Result for Redaction at the bottom of the search dialogue
box.
Choose “Apply redactions” from menu or tool bar
To use the Full Search, please refer to “How to do advanced search”.
Note: This operation cannot be undone and the selected content will be removed permanently
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