Foxit Advanced PDF Editor User Manual

Contents

Quick Start Guide	10
What’s new?	11
Basic text editing	12
Form filling	14
OCR corrections	16
Activating your software	18
On-line Activation	18
Potential Problems	19
Off-line activation	19
Toolbars	21
Edit toolbar	22
Drawing toolbar	23
Commenting toolbar	24
Status bar	25
Converting PDF to other formats	26
Exporting a range of pages	26
Exporting by article thread	26
Joining multiple PDFs	27
Adding files	27
Re-ordering documents	27
Joining	27
PDF photo albums	28
Editing Graphics & Images	29
Selecting objects	30
Stretching objects	31
Scaling objects	32
Rotating objects	33
Changing rotation origin	34
Changing colour & line width	35
Swatches catalogue	36
Copying colours between objects	37
Aligning objects	38
Replacing images	39
Inserting new images	41
Object borders	42
Locking objects	43

To Lock:	43
Unlocking Individual Objects:	43
Unlocking All Objects	43
Hiding objects	44
Hiding:	44
Showing:	44
Grouping objects	45
Grouping:	45
Ungrouping:	45
Layout grid	46
Grid spacing	46
Layout guides	47
Horizontal guides	47
Vertical guides	47
Line arrows	48
Layers	49
Moving objects between layers	50

Editing Text	51
On-screen display	52
Creating new text boxes	53
Using the Text Plus tool	53
Using the Text tool	53
Editing text across columns & pages	54
Overset text	55
Inserting special characters	56
Performing a spell check	57
The Spelling dialogue box	57
Redacting text	59
Formatting Text	60
Underline	61
Example underline effects	62
Strike-through	63
Example strike-through styles	63
Margins & indents	64
First-line indent	64
Left margin & hanging indents	65
Ruler units	65
Bold, overprint & italic text	66
Actual Bold	66

Simulated Bold	66
Italic	67
Background colour	68
Line Spacing	69
At Least	69
Exactly	69
Multiple	70
Paragraph spacing	71
Letter spacing	72
Letter space & word space	72
Using letter spacing	73
Using word spacing	73
Tabstops	74
Creating/deleting tabs	74
On-screen display	74
Creating centre & right tabs	75
Tab leaders	75
Trailing tab leaders	76
Text Colours	77

Advanced Editing	78
Vertical text alignment	79
Automatic text fitting	80
Flowing text around graphics	83
Rebuilding text boxes	85
Merging text boxes	86
Splitting text boxes	88
Remapping fonts	90
Editing font mappings	91
Numbering pages	92
Cloning objects across pages	93
Deleting objects across pages	97
Converting text into vector outlines	98
Clipping mask creation	99
Clipping mask removal	101
Reducing PDF file size	102
Remove all hidden image data	102
Find & Replace	103
Find & Replace text	104
Find & Replace fonts	105

Find & Replace (advanced)	107
Find & Replace text styles	108
Text reflow modes	112
Reset Letter Spacing	112
Reflow: New Text Only	113
Reflow: New Text Only	114
Reflow: Containing Line Only	115
Potential Problems	115
Find & Replace in long documents	116
Find & Replace in files	117
Setup Folders	118
Find & Replace in hyperlinks	120
Finding all hyperlinks in a document	120

Page Operations	121
Inserting new pages	122
Reordering pages	123
Resizing pages	124
Inserting pages from other documents	125
Placing a page from another document	127
Method 1:	127
Method 2: Drag & drop	127
Page margins	128
Watermarking pages	129
Page labels	131
Editing page labels	131
Creating new page labels	132
Document Operations	133
Document properties	134
Security settings	135
View current settings	135
Document security	136
Tracking changes	137
Document font catalogue	139
Flight check	140
Commenting	141
Comments catalogue	142
Sticky notes	143

Anatomy of a sticky note	143
Creating sticky notes	144
Deleting sticky notes	144
Sticky note properties	145
Sticky Note Icons	145
Graphical comments and notes	146
Stamps and signatures	147
Adding a stamp to a page	147
Stamp properties	148
Adding a signature to a page	149
Text highlighting	151
Hyperlinks	152
Type: Go To View	153
Type: Open File	153
Type: World Wide Web Link	154
Foxit Image Box & Foxit Table Box annotations	154
Bookmarks	155
On screen display	155
Automatic bookmarks	156
Bookmark font filters	158
Creating bookmarks	160
Renaming bookmarks	161
Deleting bookmarks	161
Moving bookmarks	162
Moving to the top	162
Nesting bookmarks	163
De-nesting Bookmarks	163
Article threads	164
Adding article threads	164
Extending existing articles	166
Duplicating article boxes	167
Deleting articles	168

Exporting Content	169
Exporting pages	170
Exporting images & illustrations	171
How do you tell if a picture needs marking-up?	171
Markup up an image	171
Exporting individual images	173
Exporting tabular information	175
Marking up a table	175
Exporting individual tables	176

Cropping for export

177

Exporting article threads	178
General export settings	179
Text Output	179
Text Format Pop-up	179
Right-to-left reading order	181
Image Output	181
Image Format	181
Convert each page into an image	181
Place images in sub-folders	182
Text export settings	183
Identify image captions	183
Try to preserve layout	183
Render text in vector artwork	183
Recognize Speech Marks	184
Preserve line breaks	184
De-hyphenate Words	184
Create file for every page / article	185
Hyperlinks	185
Bookmarks	185
Page Breaks	185
HTML export settings	186
Background	186
Header and footer files	186
Page-to-page links	186
Image Borders	187
Frames	187
Image export settings	188
Auto-identify vector artwork	188
Use original OPI name if available	189
Image Scaling	189
Fix image resolution at:	189
Advanced Scaling Pop-up	189
Colour depth to use when rendering	190

Preferences	191
Editing preferences	192
Unit of measurement	192
Show changed text in:	192
Insert smart quotes	192
Detect bold / overprint text	192
Detect tabs and Leader dots	192
Detect underlined / strike-through text	193
Include cropped text when editing	193

Diagnostic editing mode	193
Loading preferences	194
Default zoom	194
Ignore suggested zoom	194
Initial View, Zoom & Page	194
Saving preferences	195
Autosave every:	195
Make a backup when saving files	195
Store layout info in PDF	195
User name	195
Spelling preferences	196
Language	196
Ignore words in UPPERCASE	196
Ignore words with numbers	196
Hyphenate words	196

Appendix	197
Editing non-English text	198
Double byte support	198
Display of double-byte Characters	198
Fonts in PDF	199
Font considerations	199
Custom spelling dictionaries	200
Locating the custom dictionary	200
Format of custom dictionary	200

Quick Start Guide

Activating your softwareBasic text editing

Converting PDF to other formatsForm filling

Joining multiple PDFsOCR corrections

Off-line activationOn-line ActivationPDF photo albumsToolbars

What’s new?

10

Quick Start Guide	11

What’s new?

If you are familiar with Foxit Advanced PDF Editor version 2, here is a summary of the major enhancements to version 3.

•“Commenting toolbar” on page 24

•“Joining multiple PDFs” on page 27

•“PDF photo albums” on page 28

•“Reducing PDF file size” on page 102

•“Inserting new images” on page 41

•“Object borders” on page 42

•“Layout grid” on page 46

•“Layout guides” on page 47

•“Line arrows” on page 48

•“Layers” on page 49

•“Redacting text” on page 59

•“Background colour” on page 68

•“Remapping fonts” on page 90

•“Cloning objects across pages” on page 93

•“Deleting objects across pages” on page 97

•“Find & Replace in hyperlinks” on page 120

•“Page margins” on page 128

•“Watermarking pages” on page 129

•“Page labels” on page 131

•“Comments catalogue” on page 142

•“Stamps and signatures” on page 147

•“Text highlighting” on page 151

•“Bookmark font filters” on page 158

•“Article threads” on page 164

•“Exporting images & illustrations” on page 171

•“Exporting tabular information” on page 175

•“Exporting article threads” on page 178

•“ePub” on page 181

•“Preferences” on page 191

Quick Start Guide	12

Basic text editing

Foxit Advanced PDF Editor enables you to edit text in a PDF document as if you were using a regular word processor.

1

2

3

Notes

Open the PDF to be edited.

In this example there is an ‘r’ missing from ‘you’.

From the toolbar select the

Text tool.

Click the mouse on the text to be edited. After a short pause, while Foxit Advanced PDF Editor prepares the page for editing, you can start editing.

Edit the text - in this example the letter “r” has been added to “your”.

The red box indicates that the text box is too small to show all the text.

In the next step the text box will be resized to reveal this hidden text.

Continued...

•The new ‘r’ is displayed in red because Show changes is enabled in the Preferences dialogue. This change highlighting is only visible in Foxit Advanced PDF Editor and not in any other PDF viewer.

Quick Start Guide	13

Continued from previous page

To reveal the missing text, resize the text box.

Drag the left & right resize handles outwards to make the box slightly wider.

3

The text now fits on two lines as before.

Save the changes you have made to your

PDF.

4

	If you have the free version of Foxit
	Advanced PDF Editor you will see this
	dialogue box.
	You have the option to save your PDF
	with a watermark added to edited pages.
	These watermarks can be safely removed
	at a later date if you decide to purchase
	the software.
5	The second option activates your copy
	of Foxit Advanced PDF Editor using
	the activation key supplied when you
	purchased the product. After activation
	watermarks are no longer added to PDFs.
	To remove existing watermarks from
	documents edited earlier, save them
	again from the activated version of Foxit
	Advanced PDF Editor.

Quick Start Guide	14

Form filling

Foxit Advanced PDF Editor can be used to quickly fill-in basic PDF forms. These are simply PDF versions of traditional paper forms that would otherwise have to be printed out, filled-in by hand then scanned back into the computer.

Using Foxit Advanced PDF Editor you can speed up the entire process while keeping the form entirely digital and available to email to a third party.

Foxit Advanced PDF Editor Form Filler offers simplified menus and toolbars for the purpose of filling-in forms. In this mode Foxit Advanced PDF Editor does not add watermarks to edited documents.

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2

Open a PDF to be filled-in.

If your PDF has interactive elements (not just a simple form) you will be asked if you want to remove them.

If you leave them in and fill-out the form, the interactive elements may obscure your answers when viewed in other

PDF viewers. If you only intend to view or print your document using Foxit Advanced PDF Editor, it doesn’t matter which option you choose.

Select the Text Plus tool.

As you move the mouse over the

form, Foxit Advanced PDF Editor will try to highlight the areas to be filled-in.

Click on a highlighted area to begin typing into it.

Hold the Control key when you click to ignore Foxit Advanced PDF Editor’s guess and create a small, single-line text box.

Continued...

Quick Start Guide	15

Continued from previous page

If Foxit Advanced PDF Editor determines that the item under the mouse looks like a check-box, it changes the cursor to a pointing hand.

Click to mark the box with an X.

Click again to remove the X.

Hold the Control key and click to ignore the check-box and create a small, singleline text box.

Hold Control+Shift to force Foxit Advanced PDF Editor to create an X even when

it doesn’t recognise the area as being a checkbox.

Notes

•Use the Text Plus tool to create new text boxes in any kind of PDF not just form-style documents.

•The Text Plus tool does not edit existing text - only text created by the tool either during this session or from when the PDF was last edited.

•Since Foxit Advanced PDF Editor is making a guess as the shape and location of editable areas, it may sometimes arrive at an incorrect decision. In this case, hold down Control as you click to ignore the guess.

•Filled-in forms are normal PDFs that can be viewed and printed by any PDF viewing application.

Quick Start Guide	16

OCR corrections

Foxit Advanced PDF Editor can be used to adjust the hidden text associated with a scanned document. This text is generated by OCR (Optical Character Recognition) software from a scanned image of a printed page.

The OCR text is hidden in the PDF so that it can be searched. Often there are errors in the hidden text that can be difficult to fix because it is hidden.

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2

Open the PDF to be corrected then choose Document->OCR Corrections->Start

The example shows a scanned page in which the text added by the OCR process is hidden.

Since OCR mode could cause a PDF to be substantially changed, you will be asked to confirm your choice.

Always make sure you have a backup of the PDF before you start this mode.

Choose the “Start OCR mode” option to begin.

The hidden text becomes visible, the scanned image faded and locked to make editing easier.

You can now edit the text whilst making reference to the original content in the image.

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Continued...

Quick Start Guide	17

Continued from previous page

4

This example shows some corrections

(shown in red because Show Changed Text has been enabled in the Preferences dialogue box).

After all corrections have been done, choose: Document->OCR Corrections->Finish

The OCR text, including any edits you made will become invisible and the scanned image restored to its normal density.

Notes

•If your document happened to contain any non-ocr text added after the scanning process, this too will be hidden at the end of the correction process.

•Choose View->Text Boundaries to see the boundaries between different blocks of text.

•Changing the colour of the OCR text can make it easier to distinguish from the background image. This will not effect the finished PDF.

•Some OCR packages create many small text blocks that are difficult to edit. Use the “Rebuilding text boxes” on page 85 in Foxit Advanced PDF Editor to merge disjoint blocks of text into a single, editable text block.

Quick Start Guide	18

Activating your software

Foxit Advanced PDF Editor adds watermarks to saved PDFs unless you activate the software using the code supplied when purchased.

Activations codes are usually provided as part of a purchase receipt email. If you cannot find your code, please contact [e-mail]

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On-line Activation

2

Choose Help->Buy/Activate... from the main menu bar to display the Buy/Activate Foxit Advanced PDF Editor dialogue box.

If you have your activation key code to hand, press Activate...

If you have not yet purchased Foxit Advanced PDF Editor, press Purchase.

This will attempt to open the Foxit Advanced PDF Editor web page using your web browser.

Once you have bought a license and have an activation key, press the Activate...

button.

Your code may be a number or sequence of numbers and letters or your email address.

On-line activation is the quickest method.

If your computer does not have an internet connection, uncheck this box.

Continued...

Quick Start Guide	19

Continued from previous page

Potential Problems

If you computer is behind a fire wall or web access is blocked in some way, the activation may not succeed. If this is the case, follow the off-line activation instructions below.

Off-line activation

Uncheck the Activate on-line check box to reveal the lower part of the dialogue box.

This is the code you should send to

Foxit (your code will be different to that pictured) . The code changes every time you install Foxit Advanced PDF Editor.

Press the Copy button to copy the code to the clipboard (to avoid copying it by hand)

3

Continued...

Quick Start Guide	20

Continued from previous page

Foxit will use the code you send to generate an off-line activation keynormally within 24 hours (except at weekends)

When you receive your off-line key enter it here.

4		The key will only work on the computer
		you used to generate the code.

It will not work if you have re-installed

Foxit Advanced PDF Editor on that computer since you requested the off-line activation.

Quick Start Guide	21

Toolbars

The first three toolbars and the status bar are shown by default, the others are hidden.

All of the toolbars shown below can be shown or hidden by using the View->Toolbars menu.

Edit toolbar - see page 22

Navigation toolbar

Text formatting toolbar

Drawing toolbar - see page 23

Navigation toolbar - see page 24

Alignment toolbar

Status bar - see “Status bar” on page 25

Quick Start Guide	22

Edit toolbar

Hand tool - grab the document and pan around to view hidden areas.

Zoom tool - click to zoom in. Control-click to zoom out. Drag out a box to zoom into a region.

Object tool - click to select objects, move and resize by dragging the re-size handles. Drag our a box to select a group of objects. See page 30.

Rotate tool - only active when objects have been selected with the Object tool. Click to change rotation origin. Drag to rotate the selection.

See page 33.

Text tool - click to edit existing text.

Text plus tool - click to add a new text box or edit an existing box added with the tool. Drag to create a new, larger text box.

Linked text tool - click on blocks of text to link them together in order. Click again to unlink. Text will flow between linked blocks.

Crop tool - click and drag to create a crop box. Resize the crop box then press Return to perform the crop.

Hyperlink tool - drag out a box to create a new hyperlink, table or image annotation.

Article tool - drag out a new article box around text. Link article boxes together for easier reading and export.

Pipette tool - click on an object to copy its fill & stroke colours to the currently selected object(s). See page 37

Colour picker - click to change the fill or stroke colours of the selection. Also changes the line-width used for stroking. See page 35

Quick Start Guide	23

Drawing toolbar

Choose View->Toolbars->Drawing to show/hide the toolbar.

Pencil (Freehand) - create freehand line drawings.

Rectangle - hold down SHIFT while dragging to create squares.

Single lines - single straight lines. Can have arrows applied to their ends.

Ovals - hold down SHIFT while dragging to create circles.

Pen - connected straight lines.

Start arrows - apply various types of arrowhead to the start of a line or group of connected lines.

End arrows - the size of the applied decoration is related to the line width.

Toggle border - place a simple border around the selected object(s). Useful for placing a border around images.

Quick Start Guide	24

Commenting toolbar

ChooseView->Toolbars->Commenting to show/hide the toolbar.

Similar to the drawing tools, these tools allow you to add a comment to each annotation. Unlike the drawing tools, the annotations do not form part of the PDF page but are placed in a separate layer that floats over the page.

The annotations you create also appear summarised in the Comments catalogue.

(View->Comments).

Sticky note - Drag out a box to the size of the required sticky note.

Rectangle note - drag out a rectangle. Hold SHIFT while dragging for squares. Double click to edit the attached note.

Circle note - drag to create an oval. Hold SHIFT while dragging to create a circle.

Polygon note - create connected straight line shapes.

Scribble (Freehand) note - create freehand line drawings.

Line note - create a single line

Text highlight - toggles a highlight on the selected text. Select text with the Text tool, then press this button to highlight it.

Stamp tool - add a predefined stamp to a page such as “Confidential”, “Draft”, “Sign here”. Also add your signature to a page.

Right-click the mouse over an annotation and choose Properties... to access the

Properties dialogue from where you can change the colour and style of the annotation.

Quick Start Guide	25

Status bar

The status bar (View->Status Bar) provides at-a-glance information and short cuts to commonly used functions and dialogue boxes.

Lock icon - visible only when the current document has security restrictions.

Double-click to open the

Document Security dialogue

Page label - only present if the PDF uses page labels.

Double-click to edit document’s page labels.

Dimensions of the current page

The dimensions of the currently selected object(s).

Only visible when using the

Object Select tool.

Rendering mode - shows either Preview

or Outlines depending upon the current rendering mode.

Outline is quicker to draw and makes editing quicker. It has no permanent effect on the PDF, only while viewed in Foxit Advanced PDF Editor.

Double click to toggle between modes.

Quick Start Guide	26

Converting PDF to other formats

To convert a PDF into HTML, text or RTF or to export the images within a PDF, use file File->Export menu.

Foxit Advanced PDF Editor can export a document on a page-by-page basis or an article-by-article bases.

Exporting a range of pages

Exporting by article thread

Choose File->Export->Pages as...

Choose the range you wish to export.

Near the bottom of the dialogue box is a summary of the output format that will be used for the export. To change the output format, press Format...

The output options available are detailed in “General export settings” on page 179.

Choose File->Export->Articles as...

If your document contains no article threads you will need to create some. See “Adding article threads” on page 164.

Choose to export just the articles beginning on the current page, or all articles in the document. If no articles begin on the current page, only one option will be available.

Near the bottom of the dialogue box is a summary of the output format that will be used for the export. To change the output format, press Format...

The output options available are detailed in “General export settings” on page 179.

Quick Start Guide	27

Joining multiple PDFs

Foxit Advanced PDF Editor can quickly join multiple PDF documents into a single document.

Drag & drop any number of PDF files onto an open but empty Foxit Advanced PDF

Editor window or choose File->Join...

Adding files

Add further files or entire folders full of files using the Add Files... and Add Folder... buttons. When adding folders, any

PDF found in the folder or its sub-folders will be added to the list. There is no limit on the number of files that can be added.

Re-ordering documents

The order of the files in the list is the order in which they will be joined together. To change the order, select a file then press Up or Down to move it higher or lower in the list.

Joining

Press Join to begin the process of merging the documents together. Foxit Advanced PDF Editor will prompt for a filename for the new merged document.

Once the process is complete,

Foxit Advanced PDF Editor will ask if you wish to open the new file.

Notes

•To add page numbers to a document after merging see “Cloning objects across pages” on page 93.

•Foxit Advanced PDF Editor will reject encrypted PDFs. Remove any passwords and encryption from all files before trying to join. See “Security settings” on page 135

Quick Start Guide	28

PDF photo albums

Drag & drop any number of images onto Foxit Advanced PDF Editor and the software will create a new PDF in which each page shows one of the images dropped.

1

Ensure no documents are open in Foxit

Advanced PDF Editor.

Drag & drop a selection of JPEG,
Tiff, PNG or BMP images onto Foxit
Advanced PDF Editor.		2
	Foxit Advanced PDF Editor will construct
	a new PDF in which each page contains
	one of the dropped images.

3

Editing Graphics & Images

Aligning objects

Changing colour & line width (CMYK)Copying colours between objects

Grouping objectsHiding objects

Inserting new imagesLayers

Layout gridLayout guidesLine arrows

Locking objectsObject bordersReplacing imagesRotating objectsScaling objectsSelecting objectsStretching objects

Swatches catalogue

29

Editing Graphics & Images	30

Selecting objects

Select the Object tool from the tool bar.

Click on a single object to select it.

If objects overlap, the top-most object is selected.

Ctrl+Shift to select the next object underneath the current object. Each time you Ctrl+Shift, the next object down is selected.

Some pages are littered with invisible objects making selections difficult. These objects can usually be safely removed without altering the appearance of the page.

To see invisible objects, choose View->Outlines or double-click on the Preview in the status bar at the bottom of the main Foxit Advanced PDF Editor window.

Drag out a box to select all objects touching the box.

Hold Shift to remove objects from the current selection.

Cut/Copy/Paste may be used on single objects or groups of objects.

Notes

•Press Backspace or Delete on your keyboard to delete selected objects.

•Click and drag to move the object or selection of objects to a new position.

•Use the cursor keys to move selected objects by 1 point (1/72 inch). Hold the Shift key as well to move by 10 points.

•Copy/Paste of graphics between Foxit Advanced PDF Editor & other applications is not supported.