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FD 6100
User Manual
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Formax FD 6100 User Manual

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FD 6100 Folder/Inserter
OPERATOR MANUAL
FIRST EDITION
INTRODUCTION
Your folding and inserting machine enables you to fold docu­ments, insert them into envelopes and seal the envelope flaps. Small inserts business reply envelopes (BRE) can be added to folded large format documents, or can be inserted individually, without folding. This user-friendly machine operates automatically and efficiently. It makes short work of dispatching invoices, mass mailings, payrolls, daily mail, etc. The information contained in this guide will help you to get the best use and productivity from your machine.
Its main features are:
- Two automatic feeder trays for large format documents (letter up to legal)
- An automatic feeder tray for small inserts BRE.
- Easy vertical loading of the trays
- User-friendly, intuitive interface with memory enabling each user to record and save details of the most frequent jobs.
- Automatic adjustment of the size of the folds.
- Automatic doubles document detection fitted to all feed trays, to ensuring the security of the contents of the envelope.
- Small footprint enabling the machine to fit neatly into any office environment.
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SI30-0008-1/B
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This manual cannot be reproduced, registered or transmitted by any electronic, mechanical or other means, partly or wholly, without permission of your vendor/reseller.
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OFFICIAL STANDARDS
In order to comply with standards EN60950 and UL1950, this equipment must be connected to standard installation of the construction industry. In order to protect the internal wiring, pro­tection against 5A current surges is required. This equipment complies with norm 55022, Class A.
INSTALLATION
This equipment must be installed close to a grounded electrical AC outlet, and the plug must be protected with a 16A fuse.
ATTENTION
UNDER NO CIRCUMSTANCES SHOULD AN ATTEMPT BE MADE TO REMOVE THE COVERS OF THE MACHINE SINCE THEY PROTECT LIVE ELECTRICAL PARTS.
WARNING: moving parts. Keep fingers, jewelry or loose clothing away.
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TABLE OF CONTENTS
SECTION A: GENERAL PRESENTATION ........... 9
1. MACHINE .......................................................................... 11
2. CONTROL PANEL ...........................................................12
3. OPENING THE MACHINE AND INTERNAL VIEW .........13
SECTION B: FUNCTIONS.................................... 15
1. INSTALLATION AND START-UP.......................................... 17
1.1 Installing the machine ............................................ 17
1.2 Installation and initial start-up ................................ 19
1.3 Entering the unlocking code .................................... 19
1.4 Selecting the language ........................................... 20
1.5 Filling the moistening tray ....................................... 21
1.6 Double Detection Tray C ........................................ 22
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2. USING THE MACHINE ......................................................... 23
2.1 User Mode ............................................................. 23
2.1.1 Stored job selection....................................... 24
2.1.2 Table of stored jobs ....................................... 24
2.1.3 Starting a job ................................................. 26
2.1.4 Modifying a job .............................................. 26
2.1.5 Locking and unlocking a job .......................... 30
2.1.6 Counter ......................................................... 31
5
2.2 Advanced Functions .............................................. 32
2.2.1 Changing the language ................................. 33
2.2.2 Settings for envelope formats and
special documents ......................................... 33
2.2.3 Double Document detection activation/
desactivation (Tray C) .................................... 38
2.3 Other Advanced functions ....................................... 38
2.3.1 Double Document Detection Activation/
Deactivation for trays A and B. ....................... 38
2.3.2 Displaying Job Adjustments ........................... 39
3. LOADING DOCUMENTS ......................................................40
3.1 Loading documents (trays A and B in
automatic mode) .................................................... 40
3.2 Loading documents in manual mode (tray A) ........ 42
3.3 Loading envelopes ................................................ 43
3.4 Loading small inserts and reply
envelopes (tray C) ................................................. 45
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SECTION C: HELP AND ADVICE ........................ 47
1. HELP GUIDE ......................................................................... 49
1.1 Error messages ..................................................... 49
1.2 Symptoms and remedies ....................................... 55
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2. JAM CLEARING ................................................................... 60
2.1 Clearing the feeders (tray A and B) ....................... 60
2.2 Unjamming the document path.............................. 61
2.3 Unblocking path of small inserts (tray C) ............... 61
2.4 Clearing the envelope tray ..................................... 62
3. CLEANING ............................................................................ 63
3.1 Cleaning the rollers ................................................. 63
3.1.1 Internal rollers ................................................ 64
3.1.2 Envelope Tray Rollers .................................... 65
3.1.3 Tray C Rollers ................................................ 65
3.1.4 A/B Feeder Rollers ........................................ 66
3.2 Cleaning/Replacing moistening brushes ................. 67
3.3 Cleaning the covers of the machine ........................ 67
SPECIFICATIONS ...............................................69
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Symbols used
Indicates necessary information
Indicates potential problem area
Indicates an idea or interesting point
Illustration through an example
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SECTION A: GENERAL PRESENTATION
1. MACHINE .......................................................................... 11
2. CONTROL PANEL ...........................................................12
3. OPENING THE MACHINE AND INTERNAL VIEW .........13
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123 4 5
8
6
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10911 16151415
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General presentation
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12 13
1. MACHINE
1 Control panel 2 Display 3 Tray A (document feeder) 4 Tray B (document feeder) 5 Envelope tray 6 Tray C (small insert or reply envelope feeder) 7 Catch tray 8 Opening handle of the machine 9 Paper side guide locking levers (trays A and B) 10 Locking levers for trays A and B 11 Locking mechanism for envelope guides 12 Power supply socket 13 On/off switch 14 Tray C guides (small inserts) 15 Lateral guides 16 Tray C Opening handle (small inserts) 17 Connector for document feeders
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General presentation
11
2. CONTROL PANEL
Display panel
Selection
key
Save to
memory
key
Cancellation
key
Control keys
Start and
stop key
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General presentation
3. OPENING THE MACHINE AND INTERNAL VIEW
To open the machine: Squeeze the handle on the front.
Lift the lid of the machine upwards.
Opening handle of the machine
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Envelope exit roller (E)
Shutter (7)
Moistening tray
General presentation
13
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SECTION B: FUNCTIONS
1. INSTALLATION AND START-UP......................................... 17
1.1 Installing the machine .............................................. 17
1.2 Installation and initial start-up .................................. 19
1.3 Entering the unlocking code .................................... 19
1.4 Selecting the language ........................................... 20
1.5 Filling the moistening tray ....................................... 21
1.6 Double detection tray C .......................................... 22
2. USING THE MACHINE ......................................................... 23
2.1 User Mode ............................................................. 23
2.1.1 Stored job selection....................................... 24
2.1.2 Table of stored jobs ....................................... 24
2.1.3 Starting a job ................................................. 26
2.1.4 Modifying a job .............................................. 26
2.1.5 Locking and unlocking a job .......................... 30
2.1.6 Counter ......................................................... 31
2.2 Advanced Functions .............................................. 32
2.2.1 Changing the language ................................. 33
2.2.2 Settings for envelope formats and
special do-cuments ....................................... 33
2.2.3 Double Document Detection Activation/
Desactivation (tray C) .................................... 38
2.3 Other Advanced functions ....................................... 38
2.3.1 Double Document Detection Activation/
Deactivation for trays A and B. ....................... 38
2.3.2 Displaying Job Adjustments ........................... 39
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3. LOADING DOCUMENTS..................................................... 40
3.1 Loading documents (trays A and B in
automatic mode) .................................................... 40
3.2 Loading documents in manual mode (tray A) .......... 42
3.3 Loading envelopes ................................................. 43
3.4 Loading small inserts and reply
envelopes (tray C) .................................................. 45
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1. INSTALLATION AND START-UP
1.1 Installing the machine
Upon receiving the machine, check the content according to the list below :
Four transparent
document-holders
Document feeders
Trays A and B
Base
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1 power cord
2 rear guides for
envelope tray
Installation and start-up
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Install the document feeder by inserting its 2 plastic lugs into their respective slit, located on the base of the machine.
Hold the feeder towards you, plug the connector to the A/B Feeder socket, then replace the feeder properly on
Clip the guides onto the back of envelope tray : be careful regarding the position
Clip-on the transpa­rent document holders on trays A and B.
the base.
Connect the power cord to the machine on main and press the switch : The initialization screen will be displayed for a few seconds.
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Installation and start-up
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1.2 Installation and initial start-up
When the machine is powered up, the initialization screen will be displayed for a few seconds. The number displayed is the total number of cycles the machine has performed, all tasks included.
INITIALIZATION IN PROGRESS
Total number of cycles : 1234567
(press ESC during initialization to change the machine setup)
INITIALIZATION IN PROGRESS
1.3 Entering the unlocking code
This screen will automatically appear at the final step of the installation procedure.
Enter the code number appearing in section J of your quick start­up guide as follows:
INITIALIZATION IN PROGRESS
1. Select a number between 0 and 9, using the keys
2. Press
START STOP
AUTHORIZATION CODE SET UP
: Select number START-STOP : Validate number ESC : exit Press to confirm Code : 0000000000
.
to select the number and the cursor should move
automatically to the next position.
3. Repeat these two operations until you have finished entering (10 digits).
4. If you make a mistake when entering your code, press
ESC
to
delete and start again from the beginning.
Installation and start-up
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ESC
ESC
5. Once your code is enter correctly, press
to store it.
1.4 Selecting the language
The default configuration of your machine is English. To modify the language:
- If the machine is switched on, switch it off then on again.
- During the initialization phase press
to display the following
screen:
INITIALIZATION IN PROGRESS
Language : ENGLISH Set : Env. / Doc. Double Det. Bin C : DISABLE
INITIALIZATION IN PROGRESS
Numéro Machine : 0000000000
Appuyer sur pour continuer
Langue : FRANCAIS Personnalisation : Env. / Doc. Det. Double Bac C : DEVALIDER
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
CONFIGURATION MACHINE
- Upon entering this screen, the "language" line indicates the language used.
- Select this line by pressing the key.
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- Scroll until you have reached the desired language to select,
using the
- Complete the operation by saving the changes with
- Or by cancelling the changes with
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Installation and start-up
keys.
.
.
1.5 Filling the moistening tray
The moistening tray is a device that enables the machine to moisten the glue on the envelope flap so that it can be sealed. This screen appears each time the machine is started up and remains active for several seconds.
INITIALIZATION IN PROGRESS
Do not do this if you have already done
CHECK WATER LEVEL
Refill water
To fill the moistening tray
1. Open the machine
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1
11
11
1
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2. Remove carefully the
moistening tray by its blue handles.
3. Remove the strip of 3 stoppers
and fill the tank with water through the 3 holes.Ensure the brushes are properly impregnated with water
4. Replace the moistening tray
in the machine, with the blue handles towards you.
5. Close the machine
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2
4
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44
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3
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Installation and start-up
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1.6 Double Document Detection Tray C
This option is deactivated by default. This function enables the machine to detect the presence of two small inserts passing simultaneously through the insertion circuit.
To activate it, select this function, using
it, using the
key.
INITIALIZATION IN PROGRESS
Language : ENGLISH Set : Env. / Doc. Double Det. Bin C : DISABLE
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
and enable/disable
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Installation and start-up
2. USING THE MACHINE
To use the machine, the following must be specified:
- type of document
- type of envelope
- feeder trays being trays
This information is saved by the machine as a "job", corresponding to a specific application. There are nine (9) jobs which can be stored in memory for later recall. Fill the tray or trays concerned, depending on the task to be performed (see section entitled “loading documents”).
2.1 User Mode
When the user menu appears, the machine is ready for use.
READY : START to process a job
or to select line to modify
Counter : 1 2 3 4 Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
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Selection area Modification area
Using the machine
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2.1.1 Stored job selection
When first entering this screen, no line is active.
Pressing the key activates the "Counter" line, and each
time this key is pressed, the next line will be selected.
Use the
keys to select the job number desired
(The machine is delivered with 9 pre-stored jobs )
READY : START to process a job
or to select line to modify
Counter : 1 2 3 4
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
2.1.2 Table of stored jobs
In the pre-stored jobs, the default envelope format is # 10 SEAL. The machine defines automatically the folding parameters to fit the size of the envelope chosen.
A pre-stored job will certainly suit your needs. If not, please consult the section entitled “Modifying a job”.
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Job
number
Job 1
Job 2
AUTO
AUTO
A+B+C
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Using the machine
Trays
A+B
Document Functions
LETTER 11"
LETTER 11"
The 2 trays function together
The 3 trays function together
Job 3
AUTO A
LETTER 11"
Trays A and B function alternately, when one tray is empty, the machine switches automatically to the other
Job 4
Job 5
Job 6
Job 7
Job 8
Job 9
AUTO
A+C
AUTO
A
AUTO
A+C
MANUAL
A
MANUAL
A+B
MANUAL
A+C
LETTER 11"
LEGAL 14"
LEGAL 14"
LETTER 11"
LETTER 11"
LETTER 11"
Trays A and B function alternately, and tray C functions simultaneously with whichever tray is operational.
Trays A and B function alternately, when one tray is empty, the machine switches automatically to the other
Trays A and B function alternately, and tray C functions simultaneously with whichever tray is operational.
Tray A functions alone in manual AutoStart mode. Docu­ments are inserted manually in tray A.
Tray A functions alone in manual AutoStart mode and Tray B is on automatic. Documents are inserted manually in tray A.One docu­ment from Tray B is added to the bundle in tray A.
Tray A functions alone in manual AutoStart mode and tray C is on Automatic. One document from tray C is added to the bundle in tray A.
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Envelope # 10 : ~ 105 mm
Using the machine
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2.1.3 Starting a job
START STOP
- Select the line "Job number", with the key.
- Choose a job number with
.
- Load the appropriate trays with your documents.
START
- Press the
key to start the cycle.
STOP
The cycle can be interrupted at any time by pressing the
START
key again.
STOP
An on-line help message is displayed on the screen for each job.
If the job selected uses the "Manual" (AutoStart)
function it is not necessary to press the
START STOP
key.
Tray A starts automatically when inserting a sheet of paper.
2.1.4 Modifying a job
Jobs already in the memory can be modified:
- Select the line "Job number", with the
key.
- Choose the job number to be modified with
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- Make the necessary changes, including selection of trays, document format and envelope format.
- Launch the cycle by pressing the
key.
As long as the icon is flashing, the changes have not
been finalized. Press to save them to the memory.
START STOP
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Using the machine
To test the settings quickly, press
machine will perform a single cycle.
twice: the
Selecting trays :
To change the tray operating mode in a job.
- Select the "Tray" line using the key
- Select the desired function using the keys
.
.
Tray functions available:
AUTO A+B AUTO A AUTO A+B+C
AUTO A+C AUTO C MANUAL A
MANUAL A+B MANUAL A+C MANUAL A+B+C
Trays A and B enable the insertion of large format documents, of the LETTER 11" type, that are to be folded. They accept documents measuring from 11" to 14".
Press to choose feeders or START to process a job
Counter : 1 2 3 4
or to select line to modify
Job number : 02
Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
The largest document format will be taken into account for folding purposes.
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Auto: Automatic operating mode, starts after pres-
sing the key
START STOP
.
The envelope by envelope operating mode starts with "Autostart" mode (manual insertion of a sheet of paper or bundle of up to five sheets).
Using the machine
27
Selection of document format
To change the format of the main document in a job
- Select the "Document" line using the key .
- Select the desired format using the
keys.
Document formats available
LETTER 11", LEGAL 14"
Press to select format
or START to process a job
Counter : 1 2 3 4
or to select line to modify
Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
Envelope selection
To change the envelope format in a job.
- Select the "Envelope" line using the key .
- Select the desired format using the keys
Envelope formats available
#10 SEAL #10 NO SEAL
SPECIAL SEAL (see "Advanced functions") SPECIAL NO SEAL (see "Advanced functions") C-FOLD ONLY
.
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Using the machine
Press to select format and mode
or START to process a job
Counter : 1 2 3 4
or to select line to modify
Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
Envelope # 10 : ~ 105 mm
Changing the height of the address
START STOP
This setting enables adjustment of the fold position to have the printed address seen through the envelope window.
- Select the line "Address Height" using the key .
- Change the setting using the keys .
- Perform a test run by pressing the
key twice.
- Once you have the correct setting, start the cycle by pressing the
START
key once.
STOP
Press to move adress in
or START to process a job
Counter : 1 2 3 4
or to select line to modify
Job number : 02 Feeder : AUTO A+B+C Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
The
Mr P. Robert 1, Rue des arbres 75020 PARIS
key moves it upwards
in the window
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Place the document in tray A, face up with the address at the top.
Mr P. Robert 1, Rue des arbres 75020 PARIS
The
key moves it down-
wards in the window
Using the machine
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2.1.5 Locking and unlocking a job
To protect a job, no line should be selected.
If not press
to deselect.
ESC
To lock a job:
- Complete any changes to the settings using the key
ESC
- Keep this key pressed,
- Save to memory using the key ,
- A key-shaped symbol will appear next to the number of the amended job.
Only the job in progress can be amended (the one with the current number).
READY : START to process a job
or to select line to modify
Counter : 1 2 3 4 Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11" Envelope : # 10 SEAL
Address height : +0 mm
To unlock a job:
- Press the key
ESC
,
,
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- Keep this key pressed,
- Validate and save the unlocking using the key
- The job is then unprotected, and the key-shaped symbol beside the job number will disappear.
READY : START to process a job
or to select line to modify
Counter : 1 2 3 4 Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
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Using the machine
Envelope : # 10 SEAL Address height : +0 mm
,
2.1.6 Counter
The machine has 2 counters.
- The first one can be read on the initialization screen when the machine is switched on. It indicates the total number of cycles performed, all jobs included, since the machine was used for the very first time. It cannot be changed.
- The second counter, which displays on the main screen, is a meter that monitors activity and it can be returned to zero. It indicates the total number of cycles performed on all jobs inclusive since it was last returned to zero.
To return a job meter to zero:
- Select the line "Counter" using the key
- Return it to zero using the keys
Press to reset by zero
or START to process a job
Counter : 1 2 3 4
Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
Press to reset by zero
or START to process a job
Counter : 0000
Job number : 02 Feeder : AUTO A+B+C
Document : LETTER 11"
Envelope : # 10 SEAL
Address height : +0 mm
.
.
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Using the machine
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2.2 Advanced Functions
ESC
To enter the advanced functions mode:
- During initialization, press the key
The following screen will appear:
INITIALIZATION IN PROGRESS
Language : ENGLISH Set : Env. / Doc. Double Det. Bin C : DISABLE
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
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2.2.1 Changing the language
The machine’s user default language is set to English. This
can be changed by holding down the
ESC
key while switching
the machine ON from the switch located at the back of the machine.
1. Select the "language" line using the
2. Use the
3. Press
4. Press
keys to change the language setting,
to store changes,
to return to the user menu.
ESC
INITIALIZATION IN PROGRESS
Language : ENGLISH Set : Env. / Doc. Double Det. Bin C : DISABLE
INITIALIZATION IN PROGRESS
Numéro Machine : 0000000000
Appuyer sur pour continuer
Langue : FRANCAIS Personnalisation : Env. / Doc. Det. Double Bac C : DEVALIDER
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
CONFIGURATION MACHINE
key,
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2.2.2 Settings for envelope formats and special do­cuments
This menu allows adjustment for:
- format, size and position of the envelopes,
- position for moistening the glue on the flap,
- Special document formats.
Using the machine
33
To perform these adjustments :
INITIALIZATION IN PROGRESS
Language : ENGLISH
Set : Env. / Doc.
Double Det. Bin C : ENABLE
- Select the line "SET. ENV / DOC" using the key
- Enter the manual adjustment menu using the key
SELECT THE ENVELOPE FORMAT
Set Standard envelope :
Set Special envelope : Set Special document :
- Select the line you want to change, using the key
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
,
,
Press to confirm
,
- Enter the manual adjustment sub-menu using the key ,
STANDARD ENVELOPE SETUP
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Press to confirm
Envelope height : 105 mmmmSet
Envelope stop position : + 0 mm
Moistening position : 13 mm
- Select the line to be modified, using the key
- Adjust the value using the keys
- Store the adjustment by pressing
- Press
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to return to previous menu.
ESC
Using the machine
Changing the size:
Indicate the height of the envelope or document in millimeters
x mm
x mm
Correcting the stop position of the envelope:
You can correct the position of the envelope in order to insert folded leaflets correctly. If the settings are incorrect, the envelope may not be sealed correctly.
Set too high
Set too low
Correcting the moistening position:
This setting makes it possible to adjust the area to be moistened on the envelope flap.
It may be necessary to adapt the moistening to the shape of the flap or the thickness of the envelope in order to ensure optimal adhesion.
Moistening area
Moistening limit
Moistening
position
Using the machine
35
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The settings indicated on the following screens are the machine’s default settings.
Manual adjustment of standard envelopes
STANDARD ENVELOPE SETUP
Press to confirm
Envelope height : 105 mmmmSet
Envelope position : + 0 mm
Moistening position : 13 mm
Size: 105 mm to 125 mm, manually adjustable
(105, 108, 110, 114, 115, 120 and 125 mm)
Position correction: +7 mm to -8 mm, manually adjustable
(in 1 mm increments)
Moistening position:
13 mm to 45 mm, manually adjustable
(in 1 mm increments)
Manual adjustment of special envelopes
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SPECIAL ENVELOPE SETUP
Press to confirm
Envelope height : 105 mmmmSet
Envelope position : + 0 mm
Moistening position : 18 mm
Size: 105 mm to 165 mm, manually adjustable
(in 1 mm increments)
Position correction: +7 mm to -8 mm, manually adjustable
(in 1 mm increments)
Moistening position: 13 mm to 45 mm, manually adjustable
(in 1 mm increments)
36
Using the machine
Manual adjustment of special documents
SPECIAL DOCUMENT HEIGHT
SETUP
Press to confirm
Size : 178 mm
Size: 177 mm to 356 mm, manually adjustable
(in 1 mm increments)
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Using the machine
37
2.2.3 Double document detection activation/
ESC
desactivation (tray C)
To activate this mode:
- Select the line "Double Det. Bin C", using .
- Activate or deactivate using the keys
- Cancel any changes using the key
ESC
.
- Save changes to memory with the key .
- Exit the mode using the key
INITIALIZATION IN PROGRESS
Language : ENGLISH Set : Env. / Doc. Double Det. Bin C : ENABLE
MACHINE SETUP
Serial Number : 0000000000
Press to confirm
mode.
2.3 Other Advanced functions
2.3.1 Double Document Detection Activation/ Deactivation for trays A and B.
The double document detection is activated by default on both trays A and B. To deactivate it, use a stylus or paperclip to press a small button located near the feeder socket. A message will appear on the control panel screen.
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2.3.2 Displaying Job Adjustments
To access this screen:
- You should be in user mode.
- Press the
key and keep it pressed
ESC
- Press the key
The following screen will appear.
INFORMATION
Press ESC to exit
Fold A : 089 mm Fold B : 097 mm
Envelope height : 105 mm Counter : 12345
- Exit this screen using the
key to return to user mode.
ESC
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C-fold
Double parallel fold
Using the machine
39
3. LOADING DOCUMENTS
3.1 Loading documents (trays A and B in automatic mode)
Documents are loaded vertically in the natural direction of reading. The document containing the address must always face the user. When both feeders feed simultaneously (2 documents), the address document must be in tray A.
1. Release the blue locking levers
Tray B
Lever in locked position.
Tray A
Lever in released position.
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2. Adjust the lateral guides to the width of the document.
Guide for Trays A and B
in locked position.
40
Loading documents
Guide for Tray A
in unlocked position.
3. Adjust the stack of paper by jog­ging it on a flat surface. Insert the documents vertically, facing the user. When feeding 2 do­cuments, the sheet containing the address must always be loaded into tray A.
4. Lock the lateral guides and the blue locking levers.
Automatic feeding
- Avoid mixing documents of different sizes and weights (thickness) in the same tray.
- In case of documents particularly difficult to handle (uneven, smooth, rough or sticky), use half of the capacity of the feeder
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Curled documents: Some laser printers curl the paper excessively. We recommend flattening the printed paper manually before inserting it into the machine.
If the job consists of a single document, tray A and tray B can be loaded : the second tray will start automatically when the first one is empty.
Loading documents
41
3.2 Loading documents in manual mode (tray A)
Before selecting manual mode, remove any document previously loaded in tray A.
Check and adjust the lateral guides if necessary.
Insert a document or a set of docu­ments manually into tray A to start the cycle.
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Maximum 5 documents of 20 lbs bond (or 3 documents of 24 lbs bond paper) can be folded and inserted at one time.
42
Loading documents
3.3 Loading envelopes
1. Unlock the lever backward (to the
position)
"locked" position : forward "unlocked" position : backward
2. Adjust the lateral envelope gui­des
3.Place the envelopes in the envelope tray. The flap should be closed, facing downwards and towards the back of the machine.
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Maximum capacity of the feeder : 65 envelopes
Loading documents
43
4. Adjust the lateral guides to the size of the envelopes, without squeezing them.
Bottom of the envelope
Top of the envelope
5. Lock the lever forward
44
Loading documents
(in position
It is not necessary to adjust the guides each time envelopes are loaded, as long as the same type of envelope is being used.
).
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3.4 Loading small inserts and reply envelopes (tray C)
Slide the lateral envelope gui­des apart.
Take the stack of small inserts or reply envelopes and jog it on a flat surface.
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Tip the pressure pad back­ward and holding it there, insert the stack of small inserts or reply envelopes into the tray. In the case of envelopes, the flap should be closed, facing upwards and towards the user.
Loading documents
45
Release the pressure pad and bring the guides together against the small inserts or reply envelopes, without squeezing them.
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46
SECTION C: HELP AND ADVICE
1. HELP GUIDE ........................................................................ 49
1.1 Error messages ..................................................... 49
1.2 Symptoms and Remedies ...................................... 55
2. JAM CLEARING ................................................................... 60
2.1 Clearing the feeders (trays A and B) ....................... 60
2.2 Unjamming the document path ................................ 61
2.3 Unblocking path of small inserts (tray C) ................. 61
2.4 Clearing the envelope tray ...................................... 62
3. CLEANING ............................................................................63
3.1 Cleaning the rollers ................................................. 63
3.1.1 Internal rollers ................................................ 64
3.1.2 Envelope Tray Rollers .................................... 65
3.1.3 Tray C Rollers ................................................ 65
3.1.4 A/B Feeder Rollers ........................................ 66
3.2 Cleaning/Replacing moistening brushes ................. 67
3.3 Cleaning the covers of the machine ........................ 67
SPECIFICATIONS ...............................................69
47
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48
1. HELP GUIDE
1.1 Error messages
Screen message
CHECK THE
ENVELOPE TRAY
CHECK THE
DOCUMENT PATH
CHECK THE
CONNECTION OF
THE PAPER TRAYS
Probable Cause(s)
• No envelope in the
holder.
• No envelope fed up by
the machine.
• Envelope distorted.
• Envelope crumpled
during its progress through the machine.
• The document or
envelope did not go out of the tray:
• document is outside
the specification or distorted.
• Paper overload.
Paper tray connector disconnected (Trays A and B).
Remedy
Reinsert envelopes. Adjust the guides on tray E, check that the envelope path is clear (open the ma­chine if necessary) then
START
or
press
STOP
the menu.
Open the machine, remove paper and envelopes from areas 1 to 8 or open shutter 7 then close the machine to return to the menu.
Reconnect the connector, open the machine, remove paper and envelopes from areas 1 to 8 and close the machine again. Switch it off, then on again.
to return to
ESC
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CLOSE THE
MACHINE
Machine open or not properly closed.
Close the machine in order to continue.
Help guide
49
Screen message
Probable Cause(s)
Remedy
DOUBLE
DOCUMENT
DETECTION IN
TRAYS A-B
DOUBLE
DOCUMENT
DETECTION IN
TRAY C
SWITCH
THE MACHINE
OFF AND THEN
ON AGAIN
• Stuck Documents
• Document outside
the specification
• Stuck Documents
• Document outside the
specification
A/B Feeder Socket disconnected
• Release the blue locking
levers, take out the docu­ments.
• Separate the documents
stuck together. Replace them in the trays, lock the
levers and press
START STOP
or
ESC
to return to the menu.
• Open the machine and
remove the document from the machine. Check its thickness
• Take out the stack from
Tray C and separate do­cuments stuck together.
START
Press
STOP
or
to return
ESC
to the menu.
• Switch off the machine,
reconnect the socket and switch on.
• Open the machine,
remove the documents and envelopes from areas 1 to 8 and close it again.
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OPEN THE
MACHINE AND
CLOSE IT AGAIN
50
Help guide
The machine was unable to run through its normal cycle.
• Open the machine,
remove the documents and envelopes from areas 1 to 8 and close it again.
Screen message
Probable Cause(s)
Remedy
KEYBOARD FAULT
CHECK THE
REAR GUIDE
OF THE
ENVELOPE TRAY
CHECK THE
ENVELOPE PATH
When powered up, one or more keys on the keyboard are depressed.
Envelope size does not match the position of the rear guide. Double envelope detected.
Envelope jammed in the machine.
Check if one key is not stuck.
• Adjust the rear guide of the
envelope tray (tray E) according to the size of the envelopes
• Open the machine and
check that the envelope path is clear.
Open the machine and check the envelope path
.
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CHECK THE
WATER TANK
This message is only a reminder.
Open the machine, check the water level and fill up the reservoir if necessary. (See Chapter "Filling the moistening tray")
Help guide
51
Screen message
Probable Cause(s)
Remedy
REMOVE THE
DOCUMENTS
FROM THE ENTRY
OF TRAYS A + B
NO DOCUMENT IN THE TRAY(S)
CHECK THAT DO-
CUMENTS ARE
MOVING
CORRECTLY OUT
OF TRAYS A,B
REMOVE
DOCUMENTS
FROM TRAY A
Document(s) jammed in the entry of the feeder A (and/or B) stopping the cycle.
The machine has not detected a document in any tray.
Document jammed in entry A (and/or B), preventing the cycle from running its course.
The documents in tray A do not match the job selected.
Open the entry of the tray, using the lever, remove the jammed document and return the lever to its locked
position then press
ESC
to return to the
or
START STOP
menu.
Insert documents in tray(s) A, B or C.
Open the entry of the tray, using the lever, remove the jammed document and return the lever to its locked
position then press
to return to the
or
ESC
START STOP
menu.
Open the entry to tray A using the lever. Remove the docu­ments and return the lever to its locked po-
sition then press
or
to return to the
ESC
START STOP
menu.
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52
Help guide
START STOP
Screen message
Probable
Cause(s)
Remedy
DOUBLE
DETECTION,
CHECK
CONTENTS OF
ENVELOPE
CHECK PAPER
PATH OF TRAY C
CHECK THAT DO-
CUMENTS ARE
MOVING
CORRECTLY OUT
OF TRAY C
Stuck Documents Document outside the specification or detector failure.
. Document outside the specification or distorted. . Paper overload.
Document stopped in insert path (entry C), preventing the cycle from completing.
Ensure the remaining do­cuments are not stuck. Check the contents of the envelope. If the envelope does not contain a double document, remove the do­cuments from the trays, jog them and put them back in the trays or switch off the double detection, then press
or
to return to the
ESC
menu.
Apply the clearing procedure described in the chapter "Clearing small insert path (tray C)"
. Check the document po­sition in the tray C. .Apply the clearing procedures described in the chapters " Clearing small insert path (tray C)" and "Clearing document path".
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CLOSE TRAY C
. Insert Path is open . Tray C is open or improperly closed.
Close path and tray then
START
ESC
to return to
STOP
or
press
the menu.
Help guide
53
Screen message
OPEN
THEN CLOSE
THE MACHINE
Probable Cause(s)
The machine was unable to run through its normal cycle.
Remedy
Open the machine, remove the documents if any are jammed inside and close the machine again.
JOB DEFECT
Er3
Minor defect, it has become impossible to use this job.
Select another job from the list.
10/10/2003
54
Help guide
1.2 Symptoms and remedies Machine jammed
CAUSES
REMEDIES
1/ The authorization code
was not entered.
1/ Enter the authorization code, see
“Installation and Start­up” section.
Envelope not closed or improperly closed
CAUSES
1/ Inadequate moistening
REMEDIES
1/ See Remedy insufficient moistening
2/ Wrong job selection
2/ Select "SEAL" in the line "ENVELOPE"
3/ Document/small insert non-compliant or incompati­ble
4/ Job non-compliant with
3/ Check document compliance with job or check machine specifications
4/ Check job content
documents used
5/ Documents incorrectly inserted
5/. Check settings of lateral guides for documents, small inserts and envelopes . Clean selection and folding rollers if necessary, see chapter "Cleaning the rollers"
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The content of the letter is wet
CAUSES
1/ Wrong moistening
REMEDIES
1/ See section "Advanced
settings
Functions","Setting envelope and special document formats"
Help guide
55
2/ Exit roller wet
Faulty fold
2/ Wipe the exit roller, see
section "Cleaning the rollers"
CAUSES
1/ Side-guides incorrectly
locked or unlocked
REMEDIES
1/
Adjust the document, small
insert and envelope guides, see "Loading the document"
2/ See the chapter
2/ Dirty rollers
"Cleaning the rollers"
3/ Lock the A/B Feeder
3/ Trays A and/or B
blue levers
incorrectly locked
Keyboard fault
CAUSE
1/ One or more keys stuck
REMEDY
1/ Check to see whether a
key is stuck
Rate slowdown and irregular functioning
CAUSES
1/ Side-guides too tight
against the paper
REMEDIES
1/ Adjust the document,
small insert or envelope side-guides, see "Loading the documents"
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2/ Documents or small
inserts wrong size or not straight and flat
3/ Dirty rollers
56
Help guide
2/ Check the specifications
or, if necessary, adjust/ correct the shape of the documents.
3/ Clean the rollers, see
"Cleaning the rollers"
4/ Document, small insert
or envelope trays overloaded
4/ Load fewer documents in
the trays- see specification
5/ Trays incorrectly locked
5/ Lock the trays
Address incorrectly positioned in the window
CAUSE
1/ Fold in wrong place
REMEDY
1/ Adjust the height of the
address in your job.
Shifted documents in trays A and B
CAUSES
1/
Dirty selection rollers
2/ Tray A or B lateral gui-
des too tight
REMEDIES
1/ See "Cleaning the rollers"
2/ Adjust the lateral guides,
see "Loading the docu­ments"
3/ Trays A and/or B
incorrectly locked
3/ Lock the A/B Feeder blue
levers
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Double Documents not detected
CAUSE
1/ Mixed documents of
REMEDY
1/ Process different types of different types or out of specification documents
2/ Double detection not
2/ Activate Double activated
paper separately or see specifications
detection, see "Other advanced functions"
Help guide
57
Documents ejected above/below envelope
CAUSE
1/ Envelopes incorrectly
loaded
2/ Envelope out of
specification
Insufficient moistening
CAUSE
1/ Moistening tray empty
2/ Wrong envelope selection,
open/closed
3/ Dirty moistening brushes
4/ Worn moistening brushes
REMEDY
1/ Correctly position the
envelopes in their tray, see "Loading the envelopes"
2/ See specification
REMEDY
1/ Fill the moistening tray, see
"Installation and Start-up"
2/ Select "SEAL" in the line
"ENVELOPE"
3/ Clean the brushes, see
Section "Cleaning"
4/ Replace the moistening
brushes, see Section "Cleaning"
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5/ Envelope out of
specification
6/ Poor quality envelope
7/ Wrong moistening settings
Jamming
CAUSES
1/ Wrong job selected for
application
58
Help guide
5/ Check the specifications
6/
Check quality of seal by
sealing the envelope manually
7/ See section "Advanced
Functions"
REMEDIES
1/ Select the job
corresponding to your documents/application
2/ Type or size of fold
unsuited to envelope
2/ See Specifications
3/ Documents or envelopes
outside the specifications or distorted
4/ Dirty rollers
5/ Lateral guides incorrectly
adjusted and/or incorrectly locked
6/ Too many documents
inserted simultaneously
7/ Envelopes incorrectly
loaded
8/ Small inserts incorrectly
loaded
9/ Faulty closure of small
insert path
3/ See Specifications
4/See Section "Cleaning the
rollers"
5/ See Section "Loading the
documents"
6/ See specifications
7/ Position the envelopes
correctly in the tray, see section “Loading Envelopes”
8/ Position the small inserts
correctly in the tray, see section "Loading the documents
9/ Close the small insert
path, see section "Unblocking path of small inserts"
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10/ Unspecified error
10/ Switch the machine off;
clear the documents and envelopes jammed inside the machine; switch the machine on again.
Help guide
59
2. JAM CLEARING
2.1 Clearing the feeders (tray A and B)
Switch off the machine. Tip the feeder forward and unplug the connector.
Take out the feeder from the base.
Remove the jammed document through the lower part of the feeder.
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After unjamming, place the feeder back on the base and plug in the feeder connector.
60
Jam clearing
2.2 Unjamming the document path
88
8
88
EE
E
EE
Open the machine, remove any documents in areas 1 to 8 and behind the shutter 7 (to release the jammed documents, turn blue flywheel or roller E).
77
7
77
2.3 Unblocking path of small inserts (tray C)
Pinch the opening control located at the back of tray C: it will then tip backward. In the back part of the base, squeeze the two plates
together and raise the assembly. The small inserts path will then become ac­cessible. Remove the jammed small inserts. Close by pressing firmly in the center until the tray locks into place.
Jam clearing
61
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2.4 Clearing the envelope tray
In case of Envelope jamming, perform the following procedure:
- Open the machine, take out the jammed envelope(s) through the internal paper path.
- if some envelopes are still jammed, close the machine, remove the envelope stack and take out the last envelope squeezed by the rollers. For this last envelope, push up the separation plates while pulling the envelope.
10/10/2003
62
Jam clearing
3. CLEANING
3.1 Cleaning the rollers
The cleaning of the rollers offers the following benefits:
- Improved paper take-up from the document, small insert and envelope trays,
- Reduced risk of paper jams,
- Preserves the roller material.
To ensure optimal working of the machine, we recommend to clean all rollers at the same time. This operation will take approximately ten minutes (time required for the rollers to dry) It is necessary to remove all the documents from all the trays (including envelopes) before starting.
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Cleaning
63
3.1.1 Internal rollers
- Open the machine
- Use a cleaning product recommended by your vendor/ reseller and apply it with a lint-free cloth.
Wipe each rubber roller while turning it manually.
Rollers to
be cleaned
10/10/2003
64
- Close the machine
Cleaning
3.1.2 Envelope Tray Rollers
Use a cleaning product recommended by your vendor/reseller and apply it with a lint-free cloth. Wipe each rubber roller while turning it manually.
3.1.3 Tray C Rollers
Use a cleaning product recommended by your vendor/reseller and apply it with a lint-free cloth. The rollers identified by a yellow arrow (rear view with tray C lowered) are the ones to be cleaned. Wipe each rubber roller while turning it manually.
10/10/2003
Cleaning
65
3.1.4 A/B Feeder Rollers
- Power up the machine
- Select feed method "AUTO 1"
- Impregnate 25 mm of the lower part of a 24 lbs bond sheet of paper with the cleaning product supplied by your service provider.
- Place the sheet of paper in the tray, with the strip impregnated with the cleaning product at the bottom.
- While holding the sheet with your hand, press the start key several times, so that the rollers can rub against the sheet. Then release the sheet so it can engage in the machine, pressing the
START STOP
key.
- If necessary, you can repeat the operation using a new sheet.
- To complete the cleaning process, insert two or three clean, blank sheets in the normal way, before resuming normal document­processing.
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66
Cleaning
3.2 Cleaning/Replacing moistening brushes
1. Open the machine
2. Remove the moistening tray by holding it with the blue handles.
3. Remove the 3 brushes
4. Clean them with a thin trickle of water
5. If these brushes are worn, replace them with new ones.
6. Put back the brushes in the tray
7. Fill the tray with water and make sure brushes are properly impregnated
8. Insert the moistening tray in its location (with blue handles frontwards)
9. Close the machine
3.3 Cleaning the casing of the machine
Clean with a damp cloth and a slightly soapy solu tion.
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Cleaning
67
10/10/2003
68
SPECIFICATIONS
Feeder (Trays A and B)
Standard documents
A4 (210 x 297mm), LETTER US (8 LEGAL (8
Width 5 Height 3
Coated paper* 24 lbs to 32 lbs
Printed matter, listing paper, photocopies, offset 20 lbs to 32 lbs
1/2"
x 14")
Other dimensions
In 1 mm increments
Paper quality
In automatic mode 24 lbs to 40 lbs
In manual mode (tray A)
in automatic and manual mode
5/8
1/8"
7/8
" to 8
" (142 to 226 mm)
to 14" (80 to 356 mm)
1/2"
x 11")
10/10/2003
Capacity of trays
Standard paper 100 sheets weighing 20 lbs
In case of documents particularly difficult to handle (uneven, smooth, rough or sticky), use half the capacity of the feeder
*perform a test. Use of this paper requires frequent cleaning of all the rollers.
Specifications
69
Tray B
Size
Width 5 Height 3
5/8
1/8"
" to 8
7/8
" (142 to 226 mm)
to 14" (80 to 356 mm)
Paper quality
Coated paper* 24 lbs to 32 lbs
In automatic mode Printed matter, listing paper, photocopies, offset 20 lbs to 24 lbs
in automatic and manual mode
*perform a test. Use of this paper requires frequent cleaning of all the rollers.
The insert should always be positioned behind the main document so that it cannot be seen through the window of the envelope.
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70
Specifications
Tray C
(enclosed small format documents)
Size
Width 5 Height 3
5/8
1/8"
" to 8
to 5
7/8
" (142 to 226 mm)
7/8"
(80 to 150 mm)
Paper quality
Printed matter, listing paper, Photocopy paper 24 lbs to 32 lbs
Offset paper, Bristol board, *Coated paper 24 lbs to 65 lbs
*Coated paper pre-folded 24 lbs to 45 lbs
Reply envelope 20 lbs to 24 lbs
With or without window
*perform a test. Use of this paper requires frequent cleaning of the traction rollers.
10/10/2003
Capacity of tray 100 reply envelopes
200 inserts of 65 lbs
Specifications
71
Envelope Tray
Size
Width 8 Height 3
6/8
1/2
" to 9 " to 4
1/2
" (224 mm to 240 mm)
7/8
" (90 mm to 125 mm)
Folding and insertion capacity
C fold Up to 5 sheets 20 lbs
Up to 3 sheets 24 lbs to 32 lbs
Double parallel fold Up to 3 sheets 20 lbs (hand feed
only) Up to 2 sheets 24 lbs to 32 lbs
Insertion without folding 1 small insert
Maximal insertion capacity : Up to 5 sheets
72
Specifications
20 lbs to 65 lbs
20 lbs (hand feed)
10/10/2003
USER'S GUIDE
FOLDING
AND
INSERTING MACHINE
10/10/2003
10/10/2003
4125603C/B - 10/10/2003
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