Epson STYLUS CX5400 User Manual

All in One Product

All rights reserved. No part of this publication may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, electronic, mechanical, photocopying,
recording, or otherwise, without the prior written permission of SEIKO EPSON
CORPORATIO N. The information contained h erein is designed only for use with th is EPSON
printer. EPSON is not responsible for any use of this information as applied to other printers.

Neither SEIKO EPSON CORPORATION nor its affiliates shall be liable to the purchaser of
this product or third parties for damages, losses, costs, or expenses incurred by the purchaser
or third parties as a result of accident, misuse, or abuse of this product or unauthorized
modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly
comply with SEIKO EPSON CORPORATION's operating and maintenance instructions.

SEIKO EPSON C ORPORATION shall not be liable fo r any damages or problems arising from
the use of any options or any consumable products other than those designated as Original
EPSON Products or EPSON Approved Products by SEIKO EPSON CORPORATION.

SEIKO EPSON CORPORATION shall not be held liable for any damage resulting from
electromagnetic interference that occurs from the use of any interface cables other than those
designated as EPSON Approved Products by SEIKO EPSON CORPORATION.

EPSON is a registered trademark and EPSON Stylus is a trademark of SEIKO EPSON
CORPORATION.

General Notice: Other product names used herein are for identification purposes only and
may be trademarks of their respective owners. EPSON disclaims any and all rights in those
marks.

Copyright © 2003 by SEIKO EPSON CORPORATION, Nagano, Japan.

English

Getting Started

1

Stylus CX Parts

edge guide

document cover

transportation
lock lever

sheet feeder

paper support

feeder guard

scanner unit

document table

Control Panel
See page 10.

output tray

adjust lever

Ink cartridge
clamps

2

Safety Information

Warnings, Cautions, and Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Control Panel Functions

LCD Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Lights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Copying

Overview of the Basic Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Placing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Canceling copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Replacing Ink Cartridges

About Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Checking the Ink Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Precautions on Ink Cartridge Replacement. . . . . . . . . . . . . . . . . . . .19

Replacing an Ink Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

English

Menu Items

3

4

Safety Information

Warnings, Cautions, and Notes

Warnings

must be followed carefully to avoid bodily injury.

w

Cautions

must be observed to avoid damage to your equipment.

c

Notes

contain important information and useful tips on the operation of this
product.

Safety Instructions

Read all of the instructions in this section when setting up and
using this product.

English

When choosing a place for this product

❏ Avoid places subject to rapid changes in temperature and

humidity. Also, keep this product away from direct sunlight,
strong light, and heat sources.

❏ Avoid places subject to dust, shocks, and vibrations.

❏ Leave enough room around this product to allow for

sufficient ventilation.

❏ Place this product near a wall outlet where the plug can be

easily unplugged.

Safety Information 5

❏ Place this product on a flat, stable surface that extends beyond

this product base in all directions. If you place this product by
the wall, leave more than 10 cm between the back of this
product and the wall. This product will not operate properly
if it is tilted at an angle.

❏ When storing or transporting this product, do not tilt it, stand

it on its side, or turn it upside down; otherwise, ink may leak
from the cartridge.

When choosing a power source

❏ Use only the power cord that comes with this product. Use of

another cord may result in fire or electric shock.

❏ This product’s power cord is for use with this product only.

Use with other equipment may result in fire or electric shock.

❏ Use only the type of power source indicated on the label on

the back of this product.

❏ Be sure your AC power cord meets the relevant local safety

standards.

❏ Do not use a damaged or frayed power cord.

❏ If you use an extension cord with this product, make sure that

the total ampere rating of the devices plugged into the
extension cord does not exceed the cord's ampere rating. Also,
make sure that the total ampere rating of all devices plugged
into the wall outlet does not exceed the wall outlet's ampere
rating.

❏ If you plan to use this product in Germany, the building

installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and
over-current protection for this product.

6 Safety Information

When handling ink cartridges

❏ Do not open the ink cartridge packages until just before you

install them.

❏ Before installing the new ink cartridge, shake it four or five

times before opening its package.

❏ Do not shake the ink cartridge after removing from the

package; this can cause leakage.

❏ Be careful not to break the hooks on the side of the ink

cartridge when you remove it from the package.

❏ Keep ink cartridges out of the reach of children. Do not allow

children to drink from or otherwise handle the cartridges.

❏ Store each ink cartridge with its label facing upward. Do not

store cartridge upside down.

❏ Do not remove or tear the blue label on the cartridge; this can

cause leakage.

❏ Be careful when you handle used ink cartridges, as there may

be some ink remaining around the ink supply port. If ink gets
on your skin, wash the area thoroughly with soap and water.
If ink gets into your eyes, flush them immediately with water.
If discomfort or vision problems remain after a thorough
flushing, see a doctor immediately.

English

Safety Information 7

❏ Do not touch the green IC chip on the side of the cartridge.

This can damage the ink cartridge.

Do not touch this part

When using this product

❏ Do not put your hand inside this product or touch the ink

cartridges during printing.

❏ Do not block or cover the openings on this product.

❏ Do not attempt to service this product yourself.

❏ Unplug this product and refer servicing to qualified service

personnel under the following conditions:
The power cord or plug is damaged; liquid has entered this
product; this product has been dropped or the cover
damaged; this product does not operate normally or exhibits
a distinct change in performance.

❏ Do not insert objects into the slots on this product.

❏ Take care not to spill liquid on this product.

❏ Leave the ink cartridges installed. Removing the cartridges

can dehydrate the print head and may prevent this product
from printing.

8 Safety Information

When using the LCD panel

❏ Only use a dry, soft cloth to clean the display. Do not use

liquid or chemical cleansers.

❏ If the display on this product is damaged, contact your dealer.

❏ If the liquid crystal solution contained in the LCD panel leaks

out and gets on your hands, wash them thoroughly with soap
and water, if the liquid crystal solution gets into your eyes,
flush them immediately with water, if discomfort or vision
problems remain after a thorough flushing, see a doctor
immediately.

English

Safety Information 9

Control Panel Functions

LCD Panel

When you turn on this product, the LCD panel shows the current
copy settings, number of copies, and the B ink drop icon. This state
of the LCD panel is called the " normal display ".

Plain Paper-Norm

A4 100% 1B

You can also check the error messages on the LCD panel. For
details of the error messages, see the online Copy Guide.

Lights

Light Pattern Status

On On This product is on.

Flashing While Initializing, data processing, copying, printing,

Error On An error occurs.

10 Control Panel Functions

scanning, charging ink and cleaning, and replacing an
ink cartridge.

Buttons

Buttons Function

P On Turns this product on and off.

English

] Scan Starts EPSON Smart Panel by default. Before using

Recall Recalls the copy settings stored in the memory.

Reset Resets the number of copies to one when the LCD

Menu Display the menu items on the LCD panel.

Copies/Value Increase or decrease the number of copies when the

x B&W Copy Copies in grayscale.

x Color Copy Copies in color.

this feature, make sure you have installed EPSON
Scan and EPSON Smart Panel from the software CD
and connect this product to your computer.

When you press and hold the Recall button for 3
seconds, all of the settings are stored in the memory.

panel is in normal display.

Resets the values to their defaults when a menu item
appears on the LCD panel.

When you press and hold the Reset button for 3
seconds, all of the settings except language return to
their defaults.

LCD panel is in normal display.

Select an item or increase or decrease the setting’s
value when a menu item appears on the LCD panel.

Performs the function indicated in “Press the Color copy
button to xxx (indicating a function)”.

y Stop Stops copying. The sheet being copied is ejected.

Returns to the normal display when a menu item
appears on the LCD panel.

Control Panel Functions 11

Copying

Overview of the Basic Procedure

This section outlines the basic copying procedure to make copies
in the Standard Copy mode, as follows:

1. Turn on this product.

2. Load paper in the sheet feeder and then place a document on
the document table. For instructions, see the appropriate
sections described below.

“Loading Paper” on page 14
“Placing a Document” on page 16

3. Press one of the Menu buttons until Copy mode appears on the
LCD panel, and then select Standard.

Copy mode

Note:

Be sure to select the copy mode first, because other copy settings
return to their default values when the copy mode changes.

If you want to copy in aother copy mode, see the online Copy
Guide.

12 Copying

Standard

4. Change any necessary copy settings. For instructions, see the
appropriate sections described below.

Menu items Setting items/values

Number of Copies 1* to 99

Quality&Paper Plain Paper-Econ

Plain Paper-Norm*
Plain Paper-Fine
PQIJ Paper-Fine
PQIJ Paper-Photo

Paper size A4*

A5

Lighter/Darker Five steps

Reduce/Enlarge Actual: 100%*

Auto Fit Page
A4 -> A5
A5 -> A4

Zoom In/Out 25 to 400% in 1% increments

* indicates the default setting.

Matte Paper HW
Photo Paper
PSGP Paper
DB Photo Paper

10 × 15

10 × 15 -> A4
A4 -> 10 × 15
4 × 6 -> A4

5. Press the y Stop button to return to the normal display, and
then confirm the selected settings.

Plain Paper-Norm

English

A4 100% 1B

6. Press the x Color Copy button to copy in color, or the x B&W
Copy button to copy in grayscale.

This product starts copying.

Copying 13

Caution:

Do not open the scanner unit during scanning or copying;

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otherwise, you may damage this product.

Note:

❏ The copied image may not have exactly the same size as the original

image.

❏ When you select Photo Paper, PSGP Paper, or DB Photo Paper

as Quality & Paper and then press the x B&W Copy button, an
warning message appears and copying stops. If this happens, press
the y Stop button, and then change the Quality & Paper settings.

❏ While copying is in progress, if a message appears on the LCD panel

indicating ink is low, you can continue making copies until ink runs
out, or stop making copies and then change the appropriate ink
cartridge immediately.

Loading Paper

This section provides instructions on how to load paper in the
sheet feeder.

Note:

Leave enough space in front of this product for paper to be fully ejected.

1. Lower the output tray, and then slide out the extension.

14 Copying

2. Move the feeder guard towards you.

3. Fan a stack of paper, and then tap it on a flat surface to even
the edges.

4. Slide out the left edge guide. Load the stack of paper with the
printable side up so it is resting against the right side of the
feeder, and then slide the edge guide against the paper.

English

Note:

❏ Always load paper into the sheet feeder’s short edge first.

❏ Use the line on the feeder guard as an indicator when loading

paper. The right edge of paper is aligned with the line on the
feeder guard.

❏ Make sure that the paper stack fits under the arrow mark inside

the edge guide.

Copying 15

5. Set the feeder guard back.

Note:

If the paper is curled, flatten it or curl it slightly toward the opposite
side before loading. Printing on curled paper may cause ink to smear
on your printout.

Placing a Document

This section provides instructions on how to place a document on
the document table.

Note:

Always keep the document table clean.

1. Open the document cover and place an original document on
the document table, with the side to be copied facing down.
Make sure that the document is properly aligned.

16 Copying

Note:

❏ Make sure the document is flat against the glass surface;

otherwise the image becomes out of focus. Be sure to close the
document cover to prevent interference from any external light.

❏ An area of up to 2.5 mm from the edge of the document table

glass cannot be scanned.

2.5 mm

2.5 mm

2. Close the document cover gently so that the document does
not move.

Note:

❏ Do not leave photographs on the document table for an extended

period of time as they may stick to the glass.

English

❏ Do not place heavy objects on top of this product.

Canceling copying

Press the y Stop button.

Copying 17

Replacing Ink Cartridges

About Ink Cartridges

You can use the following cartridges with this product.

Black ink cartridge T0321

Color ink cartridge
Cyan
Magenta
Yellow

Caution:

EPSON recommends the use of genuine EPSON ink cartridges.

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Other products not manufactured by EPSON may cause damage
to this product, which is not covered by EPSON's warranties.

Checking the Ink Supply

T0422
T0423
T0424

To check your ink supply on the LCD panel, use one of the
following methods. If you want to check your ink supply on your
computer monitor, see the online Reference Guide.

LCD panel

Press one of the Menu buttons repeatedly until Ink Levels
appears on the LCD panel. The amount of ink left appears.

Ink Levels

C: 80% M: 80%

18 Replacing Ink Cartridges

Ink drop icon

You can also check the B ink drop icon on the LCD panel to see
an approximate indication of the ink level.

Plain Paper-Norm

A4 100% 1B

Caution:

Leave the old cartridge installed in this product until you are

c

ready to replace it; otherwise, ink remaining in the print head
nozzles may dry out.

Precautions on Ink Cartridge Replacement

Read all of the instructions in this section when replacing the ink
cartridges.

❏ If you need to remove an ink cartridge temporarily from this

product, be sure to protect the ink supply area of the ink
cartridge from dirt and dust. Store the ink cartridge in the
same environment as this product. When storing the
cartridge, be sure that ink cartridge with its label that
identifies the color of the ink cartridge facing upward. Do not
store ink cartridge upside down.

English

❏ The valve in the ink supply port is designed to contain any

excess ink that may be released. However, careful handling is
recommended. Do not touch the supply port of the ink
cartridge or its surrounding area.

Replacing Ink Cartridges 19

❏ This product uses ink cartridges equipped with an IC chip.

The IC chip accurately monitors the amount of ink used by
each cartridge, so even if a cartridge is removed and then later
inserted again, all of its ink can be used. However, some ink
is consumed each time the cartridge is inserted because this
product automatically checks its reliability.

❏ When an ink cartridge becomes empty, you cannot continue

copying even if the other cartridge still contains ink. Before
copying, replace the empty cartridge.

❏ In addition to being used in document copying, ink is also

consumed in the following operations: print head cleaning,
self-cleaning cycle performed when this product is turned on,
and ink charging when an ink cartridge is installed in this
product.

❏ Do not refill the ink cartridges. This product calculates the

amount of ink remaining using an IC chip built into an ink
cartridge. Even if the cartridge is refilled, the amount of ink
remaining is not recalculated by the IC chip and therefore the
amount of ink available for use does not change.

❏ After an ink cartridge is replaced, if the ink is low it may

become empty. When a message appears to indicate the ink
is low, prepare a new ink cartridge.

Replacing an Ink Cartridge

Follow the steps below to replace an ink cartridge.

Note:

Before replacing, read the instructions “Safety Instructions” on page 5
and “Precautions on Ink Cartridge Replacement” on page 19.

1. Make sure this product is on and the On light is not flashing.

20 Replacing Ink Cartridges

2. When the ink is empty:
Refer to the panel message to determine which ink is empty,
and then press the x Color Copy button.

When the ink is low:

Press one of the Menu buttons until Change Cartridge
appears on the LCD panel, and then press the x Color Copy
button.

The ink cartridges move to the replacement position.

3. Make sure that the document cover is closed and then raise
the scanner unit.

Caution:

❏ Do not raise the scanner unit with the document cover

c

opened.

English

❏ Do not move the print head by hand. Doing so may

damage this product.

❏ Do not start replacing the ink cartridge before the print

head stops.

Replacing Ink Cartridges 21

4. For best results, shake a new ink cartridge four or five times,
then remove it from its the package.

5. Pinch the sides of the ink cartridge that you want to replace.
Lift the cartridge out of this product and dispose of it
properly. Do not take the used cartridge apart or try to refill it.

Warning:

Be careful when you are handling used ink cartridges, as there

w

may be some ink around the ink supply port. If ink gets on
your skin, wash the area thoroughly with soap and water. If
ink gets into your eyes, flush them immediately with water.
If discomfort or vision problems remain after thorough
flushing, see a doctor immediately.

Caution:

Be sure to always install an ink cartridge into this product

c

immediately following the removal of an old ink cartridge. If
the ink cartridge is not installed promptly, the print head may
dry out rendering it unable to print.

22 Replacing Ink Cartridges

6. Place the ink cartridge vertically into the cartridge holder.
Push the ink cartridge down until it clicks into place.

If you need to replace other ink cartridges, repeat steps 4
through 6 before continuing with step 7.

7. Lower the scanner unit.

English

The print head moves and ink charging begins. The On light
flashes while ink charging is in progress. When the On light
stops flashing, ink charging is completed.

Caution:

Never turn off this product while the On light is flashing. Doing

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so can result in incomplete charging of ink.

Note:

After the ink cartridge is replaced, if the ink was low it may become
empty. In this case, replace the ink cartridge again.

Replacing Ink Cartridges 23

Appendix A

Menu Items

Setting menu

(Using Menu

Buttons)

Normal display Number of copies: 1 to 99

↑↓

Copy Mode Standard/Reduced Margin/Repeat/2-up

↑↓

Quality&Paper Plain Paper-Econ/Plain Paper-Norm/Plain Paper-Fine/PQIJ

Paper-Fine/PQIJ Paper-Photo/Matte Paper HW/Photo
Paper/PSGP Paper/DB Photo Paper

↑↓

Paper size A4/A5/B5/Letter/Legal/Executive/Half-Letter/Photo Paper

↑↓

Lighter/Darker - NnnonnO +

↑↓

Reduce/Enlarge The availability of Reduce/Enlarge setting depends on the copy

mode and paper size.

↑↓

Zoom In/Out 25 to 400 % in 1 % increments

↑↓

Language English/Spanish/Portuguese/French, German/Italian/Dutch

↑↓

Head Alignment Press the Color copy button to print head alignment.

↑↓

Nozzle Check Press the Color copy button to print nozzle check pattern.

↑↓

Head Cleaning Press the Color copy button to start head cleaning.

↑↓

Change Cartridge Press the Color copy button to replace the ink cartridge.

↑↓

Ink Levels Display the amount of the ink level.

↑↓

Load/Eject Press the Color copy button to load or eject the paper.

Setting items

(Using Copies/Value button)

Note:

Depending on Copy mode, some setting is not available.

24 Menu Items